RazorBuy/BASIS

Settlement Process Discussion

UPS

RazorBuy

Create PO

CreateReq.

Create POTransmit

PO

EncumberFunds

RazorBuy/BASIS

CreatePO (if

approved via TARGET)

Create Requisition Target Chain

Approvals

Changes to PO

PO Supplements – POHT, POIT, PODT

PO Changes – POLAPO Cancelations

Invoice/ Pay Receiving Payment

Payment – Check, ACH,

Wire transfers, Payment Plus

E-Invoice

ILOGPAYD, PAYQ

EncumberFunds

DART

Expensing/ APLiability/Use Tax Liability/Excess

Sales Tax AR/ Relieve Encumbrance

Check Accounting/Relieve

AP Liability

PO Flip

Use tax/Excesssales tax calc

Prorated across AP line

Proposed PO Flip

PurchaseRequisition

PO Questions

Catalog purchases – allow PO changes? What about cancelations?

What about PO cancelations for non-catalog? What types of PO changes need to be transmitted to

the vendor? Handling codes – need more discussion. POHT – (changes: tolerance and requestor) how will

these impact RB? PODT – cost center distribution changes needed in RB? POLA – will buyers add PO lines in RB? Assumption – no changes to the PR after it’s approved

in TARGET. PO(s) will be automatically generated. PO effective date – drives the invoice date also impacts

the expense date.

Invoice/Receiving Questions

Credits – are catalog credits handled as negative lines? By vendor or PO? What about non-catalog – credit memo or negative line?

Image of paper invoice – continue with current process? Need to be able to drill down to the image in BASIS.

Invoice attached, personal reimbursements, and Check with Order – no receiving required in BASIS.

Separate check and customer id – required for some Payment Plus payments

Mixing of taxable and non-taxable lines Invoice numbers – duplicates not allowed (we allow suffix, if

needed) Common Vendors Invoice date – not older than prior FY Vendor payment terms & Discounts Remittance comment? Receiving date – drives expense date