Ravi+-+Statutory+inspection+at+work+place+-+LEV

8/10/2019 Ravi+-+Statutory+inspection+at+work+place+-+LEV

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ETA Engineering Group

Over view on statutory inspection

requirements at work place




Over view on statutory inspection requirements at work place

Page 1 of 12

CONTENTS

1. Introduction.................................................................................................................2

2. Scope...........................................................................................................................3

3. References ..................................................................................................................3

4. Definition.....................................................................................................................4

5. Benefit of the inspection............................................................................................4

6. Consequences of failure on inspection....................................................................6

7. Basic inspection requirement by user end...............................................................6

8. Conformity inspection by the HSE Department .......................................................8

9. Applicable Legal Requirements ................................................................................9

10. List of inspection requirement & their frequency ....................................................9

11. 2nd party Inspection.................................................................................................10

12. 3rd party inspection .................................................................................................11

13. Action required on post inspections.......................................................................11

14. Any other information ..............................................................................................12





Page 2 of 12

1. Introduction

The purpose of the statutory inspection of tools and tackles, equipment, plant and machinery at

workplace are to evaluate the fitness to their intended purpose and ensure there should not be any

harm to the user and to the environment. Also required to comply with legal requirements

proactively on particular work or similar process to protect employees from injury or ill health,

property damage and environmental depletion.

Work place inspections are essential components of prevention program. The process involves

carefully examining work stations on a scheduled / surprised basis with a view to;

Identifying and recording the status of Inspection compliance on actual and potential hazards

posed by tools, equipment, environment, processes and practices;

Recording any hazards requiring immediate attention;

Determining whether existing inspection controls are adequate and operational;

Recommending corrective action where appropriate.

Visual inspection is a common method of quality control, data acquisition, and data analysis.

Visual Inspection, used in maintenance of facilities, mean inspection of equipment and structures

using either or all of raw human senses such as vision, hearing, touch and smell and/or any non-

specialized inspection equipment. Inspections requiring Ultrasonic, X-Ray equipment, Infra-red, etc.

are not typically regarded as Visual Inspection as these Inspection methodologies require

specialized equipment, training and certification

“Judgment inspection” ( prevents shipment of defective batches)

Quantify, and if possible sort out, defects. Takes place after production is finished. Prevents defective lots from reaching the customer. But does not decrease the defect rate.

“Informative inspection” (allows for implementation of corrective actions)

Investigate sources of defects. Feed the information back to the processes. Implement corrective actions, in order to reduce the defect rate.

“Source inspection” ( prevents defects from appearing )

Work on processes to prevent errors from happening, when possible.

Work on processes to make sure errors are caught before they become defects.





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2. Scope

The scope of the inspection is applicable all Tools and Tackles, Equipments & Machinery and fire

protection systems available at workplace

3. References

Federal low No. 8 of 1980 chapter-V

Ministerial order No. 32 of 1982

DM Code of Construction Safety Practice

DM Technical Guidelines

DAC Requirements

OHSEMS Manual

Approved method statement and risk assessment





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4. Definition

Inspection An scheduled / surprised examination on work place to evaluate the statutory

requirements

Inspector An authorized / competent person to carry out the inspection to evaluate the

level of the compliance of the requirement

Benefit Potential outcomes on good productivity and protection of the employees,

property and environment.

Consequences A penalty / loss on noncompliance which affect legal, financial and morale of the employees/

Statutory A rule established by the local government or international standard of the

particular facts which require mandatory compliance.

OHSEMS A standard level on international Occupational Health, Safety, Environmental

Management System.

MSRA A specific document which refers work procedure, associated risks and

mitigating control measures.

2nd Party Inspection An auditing practice to be carry out by Client, Consultant or main contractor

3rd Party Inspection An auditing practice to be carry out by hired agency or enforcement authority

5. Benefit of the inspection

Minimize risk

Today, businesses and customers seek reassurance that the products, materials or services they

produce or purchase meet their expectations or conform to specific requirements. This often means

that the items are inspected to determine their characteristics against a standard or a specification.

For the manufacturer or supplier, choosing a technically competent inspection body minimizes the

risk of producing or supplying a faulty product.

Expensive re-inspection

Inspecting products and materials can be expensive and time consuming. If the quality of the

inspection is poor, the consequences can be expensive; as well as the need for re-inspection, if aproduct has failed to meet specifications or customer expectations, it may lead to product recalls,

rework, litigation and reimbursement. If re-inspection is required, it is invariably damaging to the





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reputation of the supplier or manufacturer too. Choosing a technically competent inspection body

minimizes the chances of additional inspection being required.

Enhance your customers’ confidence

Confidence in a product is enhanced if clients know it has been thoroughly evaluated by anindependent, competent inspection body. This is particularly so if a product supplier candemonstrate to their customers that the inspection body itself has been evaluated by a third party.

Increasingly customers are relying on independent inspection evidence, rather than simplyaccepting a supplier’s word that the product is “fit for purpose”.

There are many benefits to conducting effective workplace inspections. There are various types of

inspections that can be carried out in the workplace, some of which are a legal requirement under provincial or federal legislation. These include pre-start operation inspections of special equipment

or work processes that are often required before any work is carried out, spot inspections

undertaken on a random, sometimes daily or weekly basis, as part of a general safety responsibility,

or regular planned inspections, such as those conducted by worker representatives on a health and

safety committee.

Inspection is an independent evaluation on the requirements like; legal/system which helps to

improve the practically affordable safety cultures at work place while performing day to day

activities. This inspection evaluates the duties, roles, responsibilities and accountabilities of theindividuals on day to day activities which includes but not limited to;

Legal duty of employers to ensure that workplace inspections are carried out in the

workplace. Not only are these inspections legally required, there is also a moral obligation

to ensure they are carried out.

A workplace inspection is a necessary and important component of an effective

occupational health and safety management system where the workplace is examined for

the purpose of identifying potential and actual hazards and implementing and monitoring

effective controls.

Such inspections allow interacting with staffs/workers and discussing any potential

concerns the worker or their supervisor may have about the work or the workplace, they

allow a further understanding of specific jobs and tasks, and an opportunity to identify

existing and potential hazards and determining their underlying causes.

Once potential hazards have been identified, corrective action can be taken by

implementing effective controls, such as engineering controls, administrative practices

and/or personal protective equipment. Keep in mind that once the controls are

implemented, it should monitor for effectiveness and to ensure that they do not create a

new hazard.

The benefit of a workplace inspection is to identify potential and actual hazards in order toeliminate or reduce the possibility of an incident occurring.





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Checklists can be used for forklifts, tractor semi-trailers and other lifting tools and

accessories.

New equipment inspections involve series of specific tests and checks that are carried out

before starting up any new piece of equipment. This means that prior to starting to operate a

recently acquired air compressor, the manufacturer or installer checks to ensure that all the

parts are in the right place and are working properly.

Routine inspections are inspections to be carried out on a regular basis in a given work area.

They cover all working conditions, including work hazards, processes and practices.

Mainly routine, regular and planned inspections are the principles these applies in the types

of inspections which can easily be adapted to other types of routine and non-routine

activities which mainly focus to;

- To identify health and safety hazards in the work place;

- To develop health and safety standards and procedures;

- To establish preventive controls;

- To monitor the effectiveness of controls.

A sample format for the basic inspection requirement as given below:





Page 8 of 12

Other relevant check lists/ formats based on the OHSEMS manual can be used and it will be very

helpful to carry out the particular inspection and easy to record.

8. Conformity inspection by the HSE Department

A part of the work place inspection, HSE department has to play an independent role to measure

the compliance level on noncompliance highlighted during the inspection by the authorized

inspector. The representative of the HSE department should able to measure on legal and system

requirement and the level of the compliance to prevent re-occurrence.

Any other aspects of a prevention program, it is important that, the senior management supports

and demonstrate its commitment for inspections and the goals they are intended to achieve.

The first step to making that a reality is to develop and disseminate a prevention policy that places

special emphasis on inspections.

Senior management's commitment on inspections and recognition of their importance;

The role of HSE inspections to be carried out to aims of the company with respect to work

place health safety and environmental protection.

The designation of individuals who will be responsible for ensuring the proper operation of

the inspection system. To measures required on the part of both the employer and employees to abide by the spirit

and intent of the statutory regulations.

To ensure the effectiveness of compliance system.

Evaluation on responsibility and recommendations and implementing corrective measures

raised during the inspection.

Planning and schedule of conformity inspection.

Physical inspection in the area of the concerned.

Writing reports to the management on feedback against the observation made by the

inspector during the inspection.

Following up and continuous monitoring on recommendations and compliance status.





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9. Applicable Legal Requirements

The legal requirement on routine and non-routine activities depends on the company’s faculty that

refers on the mandatory requirement to be implemented during execution of the job. The main

purpose to refer the legal requirements to made aware duty of care of employer and employees.

The following legal requirements are applicable for the company

Federal low No. 8 of 1980 chapter-V Ministerial order No. 32 of 1982 DM Code of Construction Safety Practice DM Technical Guidelines DAC (Dubai Accreditation Centre) requirements

A sample chart can be used as a log for easy verification and record purpose to fulfill the legal

requirements

Federal Law 08 of 1980, Chapter 5-Workers Safety, Protection health and Social Care

10. List of inspection requirement & their frequency

Sl.NoName of the

equipment to beinspected

Frequency of inspection

Responsibleperson/

AuthorityMode Applicable Rule Clause

1 Fire Extinguisher

Every 6

months Approved agency 3rd party

UAE Fire & Life

Safety code Chapter 4 clause 5

Monthly Fire Warden In-House UAE Fire & Life

Safety code

Chapter 4 clause 5

2

Personal and

material hoist

Equipment Hoist

6 Months Approved agency 3rd party Code of construction

safety practice-Dubai

Chapter 22

clause 22.6 and

clause 2.15

Sl.No.

Law/Act/ Rule Section Frequency Document

Evidence

Months

Jan Feb Mar Apr May

Federal Labour Law 8& DMTG

Article 91

TG-14 to 21

Monthly

PPE IssueRegister

HSE InspectionReport

Federal Labour Law 8

Article 92 During Site

Inspection

ERP

MSDS

Notice Board

Federal Labour Law 8

Article 93 Monthly

First Aid Register

First AidChecklist





Page 10 of 12

3 Months Approved

Inspection Body In house

Code of construction


Chapter 2

clause 2.15

3

Lifting equipment for

material handling

(Tower Crane, Mobile

Crane, Construction

Hoist, Forklift)

Every 12



safety practice-Dubai Chapter 2clause 2.15

Every Month Competent

person In-House



Chapter 8

clause 8.10

4

Earth Moving,

compacting and

leveling equipment

and Crawlers (

Excavators,

bulldozers, trucksand graders)

Every 12




Chapter 2

clause 2.15

5

All operators of all

machinery and

equipment mentioned

above shall be tested

Every 12

months

Approved and

accredited

inspection

authority

3rd party Code of construction

safety practice-Dubai clause 2.15

6 Scaffold Regular/Prior

to use Scaffold Inspector

Inspector

Certified by

3rd party



Chapter 8

clause 8.10

7 Ladders Monthly Competent

person In-House



Chapter 8

clause 8.10

8 Power tools Monthly Electrician In-House Code of constructionsafety practice-Dubai

Chapter 14clause 14.3.2

9 Pressure Vessel

( Compressor) Yearly Approved agency 3rd party



Chapter 14

clause 14.3.8

10 Monthly Competent

person In-House



Chapter 14

clause 14.3.8

11

Lifting tools &

Tackles ( Wire rope,

Web sling, Shackles)

6 Months Approved agency 3rd party Code of construction


Chapter 21

clause 21.1

11. 2nd party Inspection

Client, consultant and main contractors at work place are considered as second party and a

workplace inspection as per their schedule can be carry out to evaluate on the compliance level of

legal, system/ procedure and their own requirements as well. These inspections are carryout based

on their own procedure and requirements.

Inspectors from the HSE Rep and production team are to be nominated by their management team

to carry out the inspection. These inspections records to be reviewed by their senior management

and to be forwarded to the concerned company for immediate corrective/preventive action.

The purpose of the 2nd party inspection as similar likes to be highlighted as categorized below;





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NCR: Deviation on legal and system requirements

SFI: Scope for improvement where system in place but needs to be enforced affectively.

12. 3rd party inspection

3rd party inspections are the authorized, independent inspection agent who will be hired by the

company for workplace inspection to evaluate both legal and system requirements. Such

inspections also as similar as external audit procedure where the work place inspections are

scheduled to evaluate compliance level of legal and system requirements.

These agencies are carrying out such inspections independently who are approved by the local

authorities. Competent inspectors from the hired agency to be nominated by the authorized personto carry out the inspection.

The purpose of the 3rd party inspection as similar likes to be highlighted as categorized below;

NCR: Deviation on legal and system requirements

SFI: Scope for improvement where system in place but needs to be enforced affectively.

An enforcement authority assigned and approved by the local government also consider as 3rd party

who can carry out the work place surprise visit to evaluate the level of the compliance on legal

requirements only. Such authorities like; JAFZA authority, DM etc.

13. Action required on post inspections

In order for inspections to be a meaningful part of any prevention program, the information collected

must be analyzed and put in place. To that end, a person must be designated to take responsibility

for analyzing the situation and determining what action is required.

No matter how well conducted, an inspection will only be worthwhile if the concerns noted by the

team are carefully examined and appropriate corrective action is taken.

A team or representative should carry out the post inspection and physically verify on the

compliance status and to be updated to the level of the management based on the concerned

raised by the level of the inspection.

The reporting and the skill levels of the individuals given this responsibility will vary from one

organization to the next, but it is important to remember the following points when assigning

responsibility for reviewing inspection reports and assigning for post inspection;

Analyzing of inspection reports and carry out the post inspection is one of the primary

functions of the work place committee and the work place health and safety representative.





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At least one of the persons responsible for reviewing inspection reports should have the

authority to take or determine the necessary corrective measures and to delegate that

authority, as appropriate. Certain issues may require the opinion of an expert, such as an engineer or an industrial

hygienist or an environmental specialist.

It is important to inform those performing the inspections of any follow-up measures that are

to be taken, in order to improve their motivation.

It is just as important to ensure that those who are responsible for performing inspections

receive timely feedback. Clearly, if there is no feedback or demonstration of interest, they

will quickly conclude that inspections are a pointless exercise.

14. Any other information

Finally, information obtained from regular inspections should be subject to a comprehensive

analysis in order to determine which areas are in need of general corrective measures, and to

identify trends as part of the effectiveness auditing program. Diligent analysis of inspection reports

has the potential to accomplish, in particular, the following:

Identify the need for training in certain areas;

Explain why certain types of incidents are occur in certain areas;

Establish an order of priority for corrective action;

help to establish healthy work methods or improve existing methods; Identify areas, equipment, tasks, etc., for which a more in-depth risk analysis would be

helpful.

If, during an inspection, concerns are raised that pose an immediate danger, these

concerns should be immediately reported to the responsible supervisor or manager, and

corrective action should be taken immediately.

All the evaluation should be on the equal evaluation on system as well as legal requirement

and to be focused on workplace health, safety and environmental protection as well.

There are various types of inspection check lists and formats as per the company standard like;OHSEMS can be followed based on the inspection criteria and it may useful for smooth workplace

inspection on statutory requirements.

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