RAPID RE-HOUSINGEmergency Solutions Grant

PROGRAM GOALS

• Reduce the number of unsheltered individuals by 1% each year (Re-Housing)

• Prevent individuals and families from becoming homeless by 3% each year (Prevention)

• Increase the percentage of individuals and families remaining in permanent housing for three months by 2% each year (Retention)

• Increase the number of households that increase cash/non-cash income during enrollment (Case Mgmt)

THE PROCESS

Emergency Solutions Re-Housing Grant

OUTREACH

• Community Partners• School Homeless Liaisons/Social Workers• Homeless Shelters• Domestic Violence Shelters• Transitional Housing Programs• Street Outreach Programs• Veteran Organizations

• Vendors/Landlords• Local Government• Target Population

• Interagency Groups• Housing Collaborations• One-on-one meetings• Health/Job Fairs• Websites• Brochures• Social Media

ASSESSMENT

• Program Eligibility (screen in, not screen out)• Our job is to help people that don’t have the ability to help themselves

1. Homeless (HUD definition)2. Income Eligible (50% AMI)3. Lack of resources to eliminate the crisis without intervention

Everything else falls into the Case Management Plan!!

ENROLLMENT

•Data Entry/Program Enrollment•Obtaining All Appropriate Documents• Explaining Client Rights/Responsibilities/Expectations•Development of the Case Management Plan

ENROLLMENT

•Data Entry/Program Enrollment•Obtaining All Appropriate Documents• Explaining Client Rights/Responsibilities/Expectations•Development of the Case Management Plan

CASE MANAGEMENT

• Frequency? • Comprehensive

• Housing• Income• Employment• Education• Health• Nutrition• Childcare• Transportation• Family Relationships• Community Involvement

CASE MANAGEMENT

• Required Service Coordination:• Permanent Housing• Medical Treatment• Mental Health Treatment• Counseling• Supervision• Medicaid• SNAP• WIC• Unemployment• SSI/SSDI (SOAR)• CACFP• Child Education

INSPECTIONS

• Is the home safe?• Habitability Inspection • Lead Inspections

www.hud.gov/offices/lead/training/visualassessments/h00101.htm

FINANCIAL ASSISTANCE

•Rental Assistance• Rental Application Fees• Rental Deposits (no more than the amount of 2 months of

rent)• Last (final) Months Rent• Short/Medium Term Rental Assistance (no late fees)

Fair Market RentsRent + Utility Allowance must be LESS THAN Fair Market Rent AND Rent Reasonableness. If the amount is OVER FMR, you can not pay ANY PORTION of the rent at all.

FINANCIAL ASSISTANCE

•Utility Assistance• Utility Deposit• Past Due Utility Payments (6 months in arrearages + late

fees)• Propane Delivery• Short/Medium Term Utility Assistance (no late fees)

RECERTIFICATION

•Every 90 Days• One current month of assistance per certification period• Requires ALL NEW eligibility documents

DISCHARGE

•Reasons for Discharge• Eligibility Change During Enrollment (no longer eligible)• Non-Participation

Participants who have refused to cooperate with program guidelines, REPEATEDLY failed to show up for appointments, or acted in an inappropriate/dangerous manner to the caseworker and this behavior is well documented in case notes.

• What is in your proposal?

DISCHARGE

•Stably Housed?• Has the applicant improved their household situation to a degree

that they will be able to maintain housing without program intervention if dismissed from the program?

FOLLOW-UP

•90-Days Post Discharge•180-Day Post Discharge

You won’t always be able to reach all of them by telephone. If you cannot reach the applicant, use relationships with community partners, landlords, vendors, etc. to try to obtain an update on the applicant’s housing stability.

FORMS/DOCUMENTS

Emergency Solutions Re-Housing Grant

ELIGIBILITY

• Client Intake Form• Social Security Number Verification• Homeless Verification Form/Documents• Income Verification Form/Documents• Resource Document(s)• Household Budget (strongly suggested)• Disability Verification Documents (if applicable)

• Letter from medical professional who is licensed by the state to diagnose and treat the client’s disabling condition (AND)

• Written verification from the Social Security Administration that the applicant is receiving benefits

ACQUISITION

• HMIS Release Form• One HOUSEHOLD FORM for all children and one adult• One INDIVIDUAL FORM for every other adult

• Release of Information Forms• ESG Rental Agreement Form• Active Lease Agreement• Habitability Inspection Checklist• Lead Screening Worksheet• Property Age Verification• Rent Reasonableness Form• Utility Allowance Calculation Form

CASE MANAGEMENT

• Case Management Plan (updated regularly)• Any other relevant documents

• SNAP Application• Job Search Form• SOAR Disability Application• Etc.

FINANCIAL

• Payment Transmittal Documents• Rent/Utility Forms • Utility Bills/Vendor Letters

Documents will vary according to your organization’s fiscal operation requirements

RECERTIFICATION

• Re-Certification Form• NEW Housing Verification Documents• NEW Income Documents• NEW Resource Verification Documents

HMIS DATA QUALITY

Emergency Solutions Re-Housing Grant

REPORTS

• Summary• Program/Current Program Roster• Program/Follow-Ups Due

• Statistical• HUD APR Format/HUD APR Part I• HUD APR Format/HUD APR Part 2

• Data Export• Program Information/PED

REIMBURSEMENT REQUESTS

Emergency Solutions Re-Housing Grant

MATCH

• Expenditure Tracking Log (Strongly Recommended)Excel spreadsheet with the same columns as the Reimbursement Detail. All expenditures are recorded on the log as they are incurred. At the end of the month (or reimbursement period), each column is sorted to check accuracy and obtain expenditures in each category.

• Reimbursement DetailExcel spreadsheet obtained from the ESG Grantees Only site. Line items are copied/pasted from the Expenditure Tracking Log once it has been thoroughly checked.

• Reimbursement Request FormPDF form obtained from DCA used to submit reimbursements. Category totals and match amounts are also recorded on this form. The first form is included in your contract. Subsequent forms are received by DCA via email.

MATCH

Emergency Solutions Re-Housing Grant

MATCH

• 100% Match

• You CAN use Federal monies to match as long as they are not McKinney-Vento monies and the fund source being used allows it to be used as such

• Salaries (Administrative/Case Management), Indirect Costs, HMIS cost, Office Space, Utilities, Volunteer Time

ESG GRANTEES ONLY WEBSITE

http://www.dca.state.ga.us/housing/specialneeds/programs/ESGGranteesOnly.asp

QUESTIONS/COMMENTS/CHALLENGES

Emergency Solutions Re-Housing Grant

SHAWN HOWELL, NINTH DISTRICT OPPORTUNITY

SHAWN.HOWELL@NDOCSBG.ORG