Rapid digitization & online access of collections
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Perian Sully
for San Jose State University
chapter of Society of American Archivists
January 31, 2011
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Fast method of digitizing collections of like sizeGreat for photographic, text, manuscript, map,
print, and other document collectionsUtilizes highest capture quality of digital SLR
cameraAccess-level images, not for large-scale
publicationInexpensive setup - $7,000 for camera, laptop,
copy stand, lights and cart (storage extra)One imaging technician can capture 700-1000
images/day
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Mission-promoting - as more images increases potential for public to learn about and work with collection
Preservation – Opportunity to rehouse collections as they’re being digitized, and can assess condition when material is out. If there is a disaster or theft, images can be used to determine damage or loss. Images provide substitute for handling delicate materials.
Collection survey – Range of images allows curators or archivists to evaluate scope of collection and determine resources for further collecting.
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Speed and cost of rapid digitization allows an institution to make their materials accessible in a short period of time.
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Not highest-possible digitization qualityInfrastructure and storage needs must be
planned in advance and can be expensiveImages can be “lost in the shuffle” unless
staff are actively linking images to metadata and catalog records
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Mission-driven – offers additional opportunities for scholars and public to learn about and from collections
Additional grant opportunitiesIncrease public awareness of primary source
materialsProtects institutional “authority” as trusted
repository for information and knowledgeWorkload reductionFocused exhibitions or exhibition materials
based on view and access countIncreased Rights & Reproduction revenue
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Opportunities for crowdsourcing
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Increases public goodwill and feelings about the institution
Opportunity for marketing around collectionsDrives traffic to other areas of institutional
website and may increase foot traffic due to increased awareness
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Copyright status and policiesRights & Reproduction revenue impactsIncreased R&R requests affects staff workloadPublic use of public domain images isn’t legally
policeable by institutionNon-public domain images being used by
individuals in non-academic or “frivolous” waysImages being taken from websites without
consent
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Institutional website
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Social media
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Social media –
Flickr (photos)YouTube (video)WorldCat (finding aids and collections. requires
account)Internet Archive (sound, books)Wikimedia (images, sound, video. public domain
only)SoundCloud (sound)Twitter/TwitPic (links to website pages and
photos)
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Powerhouse Museum – Australia
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Magnes Museum – Jews in China
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Magnes Museum – Oppenheim Painting
Lavater and Lessing Visit Moses Mendelssohn (1856)by Moritz Daniel Oppenheim
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San Diego Air and Space Museum
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Perian SullyProject Manager: Digital Asset
Management and Online AccessBalboa Park Online
Collaborativepsully @[email protected]: @p_sullyWebsite: www.emphatic.orgBlog: www.musematic.netSlideshare: www.slideshare.net/psully