RAPID Data Quality Phyllis M. Housel Gale Sponsored Projects Office SPO Process Review Meeting
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Transcript of RAPID Data Quality Phyllis M. Housel Gale Sponsored Projects Office SPO Process Review Meeting
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1Sponsored Projects Office
RAPID Data Quality
Phyllis M. Housel Gale
Sponsored Projects Office
SPO Process Review Meeting
August 25, 2008
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2Sponsored Projects Office
RAPID Data QualityMenu Driven RAPID
Menu Driven RAPID is Mechanism specific:
WFO – Work for Others
Federal
NIH
Non Federal (includes NIH and other Federal
subawards from universities)
User Agreements
Gifts
DOE Indirect Funding
CRADAs
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3Sponsored Projects Office
RAPID Data Quality Menu Driven RAPID
NOT
Menu Driven RAPID Menu Driven RAPID
Cannot create a proposal from “Proposals”
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4Sponsored Projects Office
RAPID Data Quality Menu Driven RAPID
WFO Menu Driven RAPID then has 3 sub-sections for type of Sponsor
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5Sponsored Projects Office
RAPID Data Quality Menu Driven RAPID
Each Mechanism and WFO Sponsor has its own set of panels and actions that are specific to the information requirements of that mechanism.
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6Sponsored Projects Office
RAPID Data Quality Menu Driven RAPID
Information is Mechanism Specific – for example Federal Proposal Review Factors does not have a panel for IP Review FCTRS, but Non-Federal does. A federal flow-through from a university is non-federal and these flow-through questions are here.
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7Sponsored Projects Office
RAPID Data Quality Menu Driven RAPID
Examples are Mechanism Specific
Federal Non-Federal
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8Sponsored Projects Office
RAPID Data Quality Menu Driven RAPID
Examples are Mechanism Specific
Federal Non-Federal
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9Sponsored Projects Office
RAPID Data Quality Menu Driven RAPID
Examples are Mechanism Specific
Federal Non-Federal
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10Sponsored Projects Office
RAPID Data Quality Maintain Proposal - Header
Title
• Needs to make scientific sense
• Needs to stand alone (not just truncated from a very long title)
• Do you want DOE or GAO to read this title? Will they understand it?
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11Sponsored Projects Office
RAPID Data Quality Maintain Proposal - Header
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12Sponsored Projects Office
RAPID Data Quality Maintain Proposal - Header
Update “Draft” → “Approved by Division”
when proposal is ready for SPO
Update “Draft” → “Discontinued”
if proposal is cancelled
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13Sponsored Projects Office
RAPID Data Quality Maintain Proposal - Header
Status needs to be correct when submitted to SPO
Update “Draft” → “Approved by Division”
when proposal
is ready for SPO
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14Sponsored Projects Office
RAPID Data Quality Maintain Proposal - Header
Proposal Status Maintenance
~ 6 months:
“Draft” moves to “Discontinued”
~ 14 months
“Approved by Institution” moves to “Not Funded”
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15Sponsored Projects Office
RAPID Data Quality Maintain Proposal - Projects
Dept Rep
is the division Director or designee signing the SPPF
must be the same as on the Approvals Page
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16Sponsored Projects Office
RAPID Data Quality Maintain Proposal - Projects
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17Sponsored Projects Office
RAPID Data Quality Maintain Proposal - Resources
• Professional needs to include fellow as the PI and the mentor as mentor on fellowships
• Co-Investigators should also be included
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18Sponsored Projects Office
RAPID Data Quality Maintain Proposal - Resources
Divisions set up PI status for fellows and Co-Investigators in the Professional Data Panel
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19Sponsored Projects Office
RAPID Data Quality Maintain Proposal - Resources
Click to provide Eligible PI status in RAPID.
Note: Must follow the division guidelines and procedures for who is an eligible PI or a fellow on a fellowship.
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20Sponsored Projects Office
RAPID Data Quality Maintain Proposal - Certification
On New Proposals
• Division Staff only enter information for Animals and Humans.
• Only one possible answer for division staff to enter.
• N/A = “not applicable” = there are no human or animal research subjects
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21Sponsored Projects Office
RAPID Data Quality Maintain Proposal - Certification
• All other lines should be left in default status and will be answered by others.
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RAPID Data Quality Maintain Proposal - Certification
• Only one possible answer for division staff to enter.
• N/A = “not applicable” = there are no human or animal research subjects
Should have date and the PI’s name if the answer is “N/A”
This is the date the PI indicated that there are no human or animal research subjects involved with this research
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RAPID Data Quality Maintain Proposal - Certification
Date is missing here.
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RAPID Data Quality Maintain Proposal - Certification
•Division Staff does not determine “yes” or “no”
•PI determines “pending” or “N/A”
•final determination is only made by HARC.
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25Sponsored Projects Office
RAPID Data Quality Maintain Proposal - Certification
On Amendments and Supplements
(additional statement of work)
• Update Humans, Animals, and NEPA/CEQA.–Divisions update Humans and Animals for the new
work and the new work only.–Division requests NEPA/CEQA review.–SPO enters the NEPA/CEQA approval
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26Sponsored Projects Office
RAPID Data Quality Maintain Proposal - Certification
NEPA/CEQA
is correctly updated
(this data is entered
by SPO)
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27Sponsored Projects Office
RAPID Data Quality Maintain Proposal - Certification
• Humans and Animals were NOT updated correctly.
• The date is the same as on the original proposal.
• New work requires new certification by PI about animals and humans.
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28Sponsored Projects Office
RAPID Data Quality Maintain Proposal - Certification
On continuation progress report
• Only update Human and Animals if there has been a change to the research.
• SPO will accept the PI’s signature that the annual review is in place and conforms to NIH requirements for continuation progress reports.
• Do not update the NEPA/CEQA because a new statement of work is not being reviewed.
• If required, these dates need to be updated before the proposal is submitted to SPO.
• No other information is changed by the division.
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29Sponsored Projects Office
RAPID Data Quality Maintain Proposal - Certification
New SPPF language is being developed for the non-competing continuations above the signature line for the PI to provide affirmative confirmation that all approvals are in place according to NIH requirements.
More on this to come…..
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30Sponsored Projects Office
RAPID Data Quality Maintain Proposal - Certification
Division does NOT removed approvals from the certification page that are carried forward when the continuation proposal is created.
correct
incorrect
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31Sponsored Projects Office
RAPID Data Quality Proposal Review Factors – DOE Review FCTRS
Work with/within DOE Mission
Includes B&R code and description
Must be the same as the related B&R page
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32Sponsored Projects Office
RAPID Data Quality Proposal Review Factors – DOE Review FCTRS
Subcontract Justification
narrative justification is required by DOE
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33Sponsored Projects Office
RAPID Data Quality Proposal Review Factors – DOE Review FCTRS
BAA
1. Title
2. Reference #
3. URL
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34Sponsored Projects Office
RAPID Data Quality Proposal Review Factors – DOE Review FCTRS
Human/Animal Involvement
requires narrative description
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35Sponsored Projects Office
RAPID Data Quality Proposal Review Factors – NEPA Review FCTRS
Location should include all locations where research will take place, LBNL and subcontract locations
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36Sponsored Projects Office
RAPID Data Quality Proposal Review Factors – NEPA Review FCTRS
For LBNL – use the building #
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37Sponsored Projects Office
RAPID Data Quality Proposal Review Factors – Related B&Rs
• Do NOT use the “WFO” BNR code. It is not the DOE Related Program Related B&R.
• Tab out to ensure name is correct. (We use the Budget Office B&R table)
• If the title is incorrect or the B&R is not in the look-up list, please call Direct Budget Office and request the update.
• This must be done prior to the proposal being submitted to SPO.
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38Sponsored Projects Office
RAPID Data Quality Proposal Review Factors – NEPA Review FCTRS
Must match the B&R code(s) listed in the DOE Review FCTRS
You can have
more than one
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39Sponsored Projects Office
RAPID Data Quality Proposal Review Factors – NEPA Review FCTRS
Always TAB out of the B&R code field so the title appears for your review.
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40Sponsored Projects Office
RAPID Data Quality Proposal Review Factors – Proposal Burdens
• Refer to the Burden Matrix
• Burden questions should be referred to the Budget Office
• Field Operations personnel are responsible for the correctness of the Burdens.
• The SPO cannot update the burdens in RAPID, only the Field Operations personnel.
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41Sponsored Projects Office
RAPID Data Quality Proposal Review Factors – Background/Property IP
For Non-Federal Sponsors
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42Sponsored Projects Office
RAPID Data Quality Proposal Review Factors – Background/Property IP
Policy
Non-Federal sponsors will receive title to LBNL inventions under this project, unless one of a. through f. applies. Provide explanation for a "Yes" answer:
Sponsor Declines
The Sponsor declines its right to title in LBNL inventions. Provide reason and reference correspondence below.
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43Sponsored Projects Office
RAPID Data Quality Proposal Review Factors – Background/Property IP
Research Tools
Likely inventions would be research tool(s), which should be available to many organizations. Indicate research tools and why below:
Field of Use
A domestic Sponsor's interest to appropriately commercialize is in fewer fields of use than are realistically commercially feasible for the invention. Provide explanation below:
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44Sponsored Projects Office
RAPID Data Quality Proposal Review Factors – Background/Property IP
Federal Flow Thru
Sponsor's funding is from a Federal agency. Provide Agency below:
UC
Sponsor is UC.
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45Sponsored Projects Office
RAPID Data Quality Proposal Review Factors – Background/Property IP
Special
There are special facts and it is not in the best interests of the United States. Provide explanation below:
Other Issues
Is there LBNL background intellectual property (IP) that may be used in the proposed project? Are there any other issues that need to be considered in allocating IP rights? Provide explanation below.
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46Sponsored Projects Office
RAPID Data Quality Proposal Review Factors – Background/Property IP
This must also be completed for non-federal sponsors
If the answer is “yes”, must provide explanation.
SPPF is being updated to print this correctly.
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47Sponsored Projects Office
RAPID Data Quality Submit Proposal - Approvals
• Dept Rep is the division Director or designee signing the SPPF.
• Dept Rep must be the same as used on the Maintain Proposals – Projects Page
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48Sponsored Projects Office
RAPID Data Quality Submit Proposal - Approvals
Correct SPO CO must be selected
before proposal is place in
Approved by Division Status
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49Sponsored Projects Office
RAPID Data Quality Submit Proposal - Submission
Sponsor Proposal ID
Complete whenever ID # is known
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50Sponsored Projects Office
RAPID Data Quality Submit Proposal - Submission
Sponsor Proposal ID
• Known for NASA and DOD CDMRP
• Known for NIH non-competing continuations
• If proposal # is identified by the sponsor when the proposal is being submitted; it should be entered here
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51Sponsored Projects Office
RAPID Data Quality Submit Proposal - Submission
Transmission Code
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52Sponsored Projects Office
RAPID Data Quality Submit Proposal - Submission
• U. S. Postal Service plus email
• U. S. Postal Service
• Express Mail
• Sponsor Online System
• Email only
• Fax
• Grants.gov
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53Sponsored Projects Office
RAPID Data Quality Submit Proposal - Submission
Mailing Instructions
Use for narrative information
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54Sponsored Projects Office
RAPID Data Quality Submit Proposal - Submission
Mailing Instructions
No longer use this box for contact information
– use the contact panel instead
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55Sponsored Projects Office
RAPID Data Quality Submit Proposal - Contact
This is REQUIRED information
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56Sponsored Projects Office
RAPID Data Quality Submit Proposal - Contact
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57Sponsored Projects Office
RAPID Data Quality Submit Proposal - Contact
• ADMINAdmin personnel including NIH SRA or person a proposal is “submitted” to.
• ADVINVAdvance Invoice Address (for non-federal)
• LEGALSigns and/or negotiates contracts on other end
• PIPI at prime institution when LBNL is subaward
• PRGRAMSponsor Program Official