Ramiro Nava and Stacy Savoca Federal Program Monitoring Office September 20, 2012
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Transcript of Ramiro Nava and Stacy Savoca Federal Program Monitoring Office September 20, 2012
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CALIFORNIA DEPARTMENT OF EDUCATIONTom Torlakson, State Superintendent of Public Instruction
Ramiro Nava and Stacy Savoca Federal Program Monitoring Office
September 20, 2012
California Accountability and Improvement System
Nuts and Bolts
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TOM TORLAKSONState Superintendent of Public Instruction
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Pre-CAIS• Local educational agencies (LEAs) responded to
Program Instrument items using hard copy documents
• LEAs prepared numerous files and boxes for monitoring visits
• Communication via phone, e-mail and fax
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TOM TORLAKSONState Superintendent of Public Instruction
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CAIS Beginning
• A web-based system, designed to enhance and streamline the Federal Program Monitoring (FPM) process including:
– Tools for storage and retrieval of LEA documents– Electronic communication specific to compliance
monitoring– Opportunity for effective monitoring and targeted
technical assistance– Transparency in the monitoring process
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TOM TORLAKSONState Superintendent of Public Instruction
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CAIS Today
• CAIS has expanded:– Compliance monitoring for FPM, School
Improvement Grants (SIG), Civil Rights Review of Career Technical Education (CRR-CTE), and Charter Schools
– Review of local educational agency (LEA) and school plans
– Special Education Nonpublic Schools and Agencies (NPS/As) application submission
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TOM TORLAKSONState Superintendent of Public Instruction
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CDE CAIS Web pagehttp://www.cde.ca.gov/ta/ac/ca/
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TOM TORLAKSONState Superintendent of Public Instruction
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CAIS and FPM
• CAIS provides CDE a tool to assist with monitoring LEAs to ensure that they meet fiscal and program requirements – CAIS is limited to LEAs in the FPM
monitoring process– CAIS access, training, and assistance is
available for these LEAs through the FPM Office
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TOM TORLAKSONState Superintendent of Public Instruction
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CAIS Roles and Definitions
Roles DefinitionsSchool User A user who has the ability to upload
documents in draft form only.District User A user who has the ability to upload
documents. Submitter A District User who has the ability to
submit the instrument on behalf of the LEA. Receives comments for each assigned program instrument.
Administrator A District User who can add and manager users.
LEA Review Coordinator
A District User with administrative rights and is assigned as a Submitter for all program instruments being reviewed.
Each user accessing the system must have an individual user account.
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TOM TORLAKSONState Superintendent of Public Instruction
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LEA Overview
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TOM TORLAKSONState Superintendent of Public Instruction
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LEA Review Schedule
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TOM TORLAKSONState Superintendent of Public Instruction
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Instrument Overview
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Uploading Documents
1. Add a New File by browsing your computer and selecting the file to add. • Provide a Title and Description. • The default for the Title is the file name, but you
may uncheck this to create your own. • Be sure to include file types that are generally
able to be opened on most computers: Microsoft Office applications such as Word and Excel, PDF files, and text files.
• If you have files in a software format not available to most users (Photoshop or design software), please convert to a PDF file.
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Uploading Documents 2. Select an Existing File uploaded by the LEA or
School to the File Cabinet. • Only documents (including links and hard copy
references) already uploaded by your LEA will be available for selection to attach to a new instrument item.
• Select Existing File, then select Browse. • You will see a view of the entire LEA file cabinet. • You may select one or multiple documents by
checking the box to the left of each document title.
• Select Review at the bottom of the screen to confirm the selected documents.
• Then select Attach to save.
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Uploading Documents
3. Select a link to a Web page if the document(s) are on at Web page i.e., LEA Web page parent notifications. • Add a URL, including “http://” to create the
record• Provide a direct link to the document• Provide a Title and Description of the Web
page
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Uploading Documents
4. Select the Hard Copy Reference Only option when a document containing student-identifying or other sensitive information is not uploaded.
• Provide a Title and Description• Indicate in the Description field where the
document is available for review
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Notification Of Findings: No Findings
• When an FPM review is completed and there are no findings, the LEA will receive this comment
• The Notification of Findings (NOF) report will be posted in CAIS File Cabinet
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Notification Of Findings: Findings
• When the FPM review is completed and there are findings the LEA will receive this comment
• The Notification of Findings (NOF) report will be posted in CAIS File Cabinet
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Resolution of Findings
• LEAs will resolve all findings within 45 calendar days from the last day of a review
• Program reviewers respond to uploaded resolution documents within 15 calendar days
• When LEAs cannot resolve findings within the 45 calendar days, they can request a Resolution Agreement
• Resolution Agreement requests are granted or denied within 5 calendar days
• Resolution Agreement requests cannot extend over 225 days from the last day of a review
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Uploading Resolution Documents
• LEA uploads resolution documents at the instrument item with a status of Does Not Meet Requirements
• LEA selects paper clip under Associated Documents or Required and Suggested Documents to upload documents
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TOM TORLAKSONState Superintendent of Public Instruction
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Contact InformationFederal Program Monitoring Office
916-319-0935
Ramiro Nava, Educational Programs Consultant
916-319-0375
Stacy Savoca, Associate Governmental Program Analyst
916-319-0502
CDE Compliance Monitoring Web page
http://www.cde.ca.gov/ta/cr/
CDE CAIS Web page
http://www.cde.ca.gov/ta/ac/ca/index.asp
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TOM TORLAKSONState Superintendent of Public Instruction
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Other Program ContactsCharter Schools
916-322-6029
LEA Plan Implementation
Clement Mok, 916-319-0940
LEA Plan
Janice Morrison, 916-319-0259
School Improvement Grant
916-319-0833
Special Education, Interagency-Nonpublic Schools and Agencies
916-327-0141
Title III: Year 2 and 4 Improvement Plans
Lilia Sanchez, 916-319-0265