Rajya Shiksha Kendra SSA School Education Department ...
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Rajya Shiksha Kendra SSA School Education Department GOVERNMENT OF MADHYA PRADESH
Transcript of Rajya Shiksha Kendra SSA School Education Department ...
Rajya Shiksha Kendra
SSA School Education Department
GOVERNMENT OF MADHYA PRADESH
GEOGRAPHY & DEMOGRAPHY OF MADHYA PRADESH
Total Area 308,252 sq. km
Total Population 7.25 Crore
Total Urban
Population
2.0 Crore
Total Rural
Population
5.25 Crore
Total Male 37,612,920
Total Female 34,984,645
BACKGROUND
School Education is very large & diversified system in MP
Managed and administered by multiple administrative units at district and sub-district level under multiple departments
School Education (CPI, RSK, SCERT) -224 blocks Tribal Welfare (CTD) -89 blocks Panchayati Raj Institutions (PRIs) -51 ZP & 313 JPs, Urban Local Bodies (ULBs) -413
Establishments- Over 1.25 lac schools/institutions/offices located in more than 90,000 remote habitations
Human Resources- Nearly 3.9 lac teachers/support staff under all the above depts, PRIs and ULBs having 3500 Drawing and Disbursing Officers (DDOs)
STAKEHOLDERS
More than 1.60 Cr Students
Over 80 Thousands Children with Special Needs (CWSN)
1,25 Lac Govt. Schools
35,000 private Schools
Over 3.9 Lac Teachers & Staff
3500 Payment Authorities
51 DEOs, 51 DPCs
51 District Organizer (Tribal Welfare)
318 BEOs
322 BRCs
50 DIETs
207 KGBV and 314 Girls Hostels
SCENARIO PRIOR TO THE SYSTEM & OUR GOAL
Scenario prior to the systemOur Goal
CHALLENGES – 1. DEVELOPMENT OF DATABASE
Non- availability of database of
Schools
Teachers
Drawing and Disbursing Officer
School Use 11 digit DISE code
Teacher Create 6 digit Emp-Unique ID
DDO Use Finance Deptt’s DDO Code 6
Solution - Education Portal
• Create Database with corresponding coding Scheme
CHALLENGES – 2.UPDATION OF DATABASE
Non-Availability of a single unified
mechanism for database updation
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Solution - Education Portal
• Online Pay-bill generation ensures
Regular updation of employee’s data (Designation,
School, Pay details,service reocrd etc.)
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Order issued by PS Finance to Treasury Officers to accept the paybills generated using the Online payroll system.
CHALLENGES – 3.ACCESSIBILITY OF DATABASE
Non-Accessibility of database to
Stakeholders
Administrators/DDOs
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Solution - Education Portal
Online Education Portal developed in such a way which
allows
Stakeholders to get reports without any password
Administrators update, process, get reports using respective
password
EDUCATION PORTAL STRUCTURE
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Employee/Teacher
School/Office
DDO
MAJOR CHALLENGES
To ensure effective governance for 1.25 Lac schoolslocated in nearly 80 thousand habitations, 3.9 lacteachers/staff under control of multiple agenciesTo proactively provide quality education to more than 1.60 Cr. Students by building in systems of accountability of teachers, regular and transparent evaluation of academic achievement levels of studentsLack of common Platform for depts., offices and other stakeholdersTo ensure effective Implementation of the Right of Children to Free and Compulsory Education Act 2009To effectively fulfill the intentions of RTI Act, 2005
Lack of Single Platform & Coordination– Teachers in MP are employed by SED, TWD, PRIs, (50
ZPs and 313 JPs) and over 500 ULBs
At State level DPICPI
TWD, RSK, SCERT
District levelCollectors,
Zpa, JPs, AC (TW), ULBs,
DEOs, DPC (SSA) etc.
Block LevelBEO, BRC (SSA)
Administrative Control of the teachers
Cluster LevelCRC
SOLUTION
MP State Education Portal
A common Integrated platform for all stakeholders
and
A suite of online applications
that
implement, streamline, automate and reengineer
the processes
and
maintain common entity and process databases
SERVICES OFFERED THROUGH
EDUCATION PORTAL PLATFORM
SERVICES TO TEACHERS & STAFF
eService Book of all 3.9 Teachers and Staff
Unique employee code allotted to all employees
Online Payslip, Pay details,Timely Payment of Salary
Teacher Grievances monitoring System Online Circulars, GO
Online Retirement Claims Monitoring System.
Online Counselling for Promotion and transfer of Promoted
Employees.
Teacher Award: Submit their nominations for teacher awards
Document Management System
Automated merger of Contractual Teacher to Regular Teachers after completion of residency period.
Social Networking New Pension Scheme SMS based Attendance Birthdays and Blood Group requirements
Teachers Portal provides connectivity other teachers to share their view and concerns.
HR MIS
Unique ID allotted to all teachers/staff, Use of ID made mandatory
— Online Payroll of 3.9 lac teachers/staff implemented
— School-wise, Salary bills of the teachers and staff are now to be mandatorily prepared online by the Payment Authorities/DDOs.
— Payroll data binds schools and teachers.
— Payroll data helps in tracking the movement of teachers due to transfers, promotions, retirements etc.
— Online System to effect the transfers and generate transfer orders and track the relieving and joining
— Online maintenance of service records (e-Service book)
— Guest-teachers –
— Analysis of the payroll & enrollment data to identify the schools where guest faculty is required.
— All Guest Teachers are registered on the Portal and the bills of their honorarium are generated through the portal
HR MIS –NEW PENSION SCHEME
- Implementation of New Pension scheme - Integration of the pay-roll for deductions
of employee share and Govt contribution- Implementation of the centralized
system and - Integration with NSDL for uploading the
subscription details and release of the amount to NSDL
SERVICES TO DEPARTMENT
Checking attendance of Teachers and Staff through Attendance and Leave monitoring System (ALMS)
SMS Centre for Information dissemination to Students, Teachers Private
Schools, Government, Schools etc.
Monitoring of Schools for its RTE Compliance through GIS
Geo Location of all Government school.
Register inspection reports
Guest faculty Deployment
Monitoring of Civil works and status through Geo Tagged Images through Android Mobile App.
Registration, Monitoring and Release and Utilization of Funds through Portal.
SERVICES TO DEPARTMENT
Proactive Governance providing alerts of Schoolswith no staff, Schools with single teacher, high enrolment,Teachers engaged in non teaching activities, School withsurplus teachers.
District Grading of Civil Works, grading of Sub Engineers
Decision support system through GIS Technology, usedfor opening of new Schools, so as check Primary school in everyKM , MS in 3 KMS and HS in 5 KMS.
Toilet and Drinking water facility requirements as per RTEnorms are captured through MIS and GIS covering Geo Tagged
Images, so as to get the exact requirement &sanctioning of requirements
Transparent & effective Services for School Inspection Registration and monitoring of Civil Works
PROCESSES AND SYSTEMS INTEGRATED
Online Village Education Register- Habitation-level survey Micro-level planning up-to habitation level
Out of School Children Tracking and Monitoring Registration of each OOSC Analysis of reasons for drop out, Formulation of specific strategy for child Follow-up and Mainstreaming
Children With Special Needs (CWSN) Tracking & Monitoring
Registration Follow-up for Medical test, aids and other assistance and
Mainstreaming
BENEFITS & ASSISTANCE
Demand and distribution of Assistance like
Textbooks Projection and distribution
Uniforms
Scholarships
bi-cycles
Maintenance Grant
School grant
SERVICES TO DEPARTMENT
District Education Portal
Online Text Books Tracking from Demand Generation,
Printing, Dispatch, and Delivery of Textbook.
Online Training needs and assessment of Teachers of
Various Schools.
Annual Property return system(APRMS)
KGBV Portal
EDUCATION PORTAL – PAY-BILL
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Annual Pay Details also available
Pay Slip
E-SERVICE BOOK
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• Not a Scanning of present Service Book, information is available in
a database. Scanned copy of critical documents (Appt Order etc.)
• This information is used to generate various type of HR Reports
E-SERVICE BOOK
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SMS Facilities on Portal
QUALITY - ACADEMIC ACHIEVEMENT LEVELS OF CHILDREN
Pratibha Parv (Quality Improvement Programme) of
all 1.25 lac Govt Schools Performance Grading of District, Block, School, Teachers
and Class wise and Subject wise Analysis of weakness: subject-wise, class-wise Targeted Remedial action Identification of Good and Poor performing schools,
teachers Transparent and formula based Assessment of the Training Needs of teachers Forecasting potential drop out students Identification of teachers that are NOT teaching or are
involved in non-teaching functions
SCHOOL GRADING
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CLASS ,SUBJECT AND TEACHER GRADING
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Rank of District as Per Performance Children (PS &MS)
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DistrictTotal
Children
% Children in different
Grade
No of Children in different
GradeMark
Ran
k in
State A B C D E A B C D E
CHHINDWARA 233476 46.4 30.2 13.9 2.6 6.810691
669513 33856 6247 16948 78.11 1
BETUL 191455 37.9 32.6 18.7 3.5 7.3 71683 60731 37178 6932 14937 74.04 2
DEWAS 139985 36.9 33.8 18.7 3.4 7.1 49736 46077 28257 5113 10807 74.03 3
NARSINGHPUR 111409 37.1 33.2 19.2 3.6 7.0 41082 36431 21726 3997 8179 73.91 4
MORENA 182714 26.8 41.9 23.8 3.2 4.4 50510 75022 43241 5178 8768 72.80 5
SHAHDOL 129371 32.8 35.1 20.7 4.3 7.0 42377 44148 27328 5578 9945 72.15 6
ANUPPUR 84314 31.2 37.2 20.8 3.2 7.6 26322 30364 17988 2650 6996 71.98 7
NEEMUCH 63456 36.3 32.2 18.2 3.9 9.5 22848 19844 11901 2499 6369 71.87 8
MANDLA 85088 34.8 33.5 18.8 3.9 9.0 29916 27272 16200 3404 8301 71.77 9
HOSHANGABAD 94755 31.4 34.7 22.3 4.1 7.4 29595 32153 21563 4055 7392 71.16 10
Good performing District
Subject wise Performance (Primary)
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Class&
Subject
%A
Grade
%B
Grade
%C
Grade
%D
Grade
%E
Gra
Marks
1-English 20.7% 29.0% 38.8% 9.3% 2.2% 65.12
1-Math 33.6% 20.0% 39.7% 4.9% 1.7% 70.4
1 Hindi 28.7% 33.2% 31.2% 5.7% 1.1% 72.05
2-English 21.6% 29.2% 38.1% 9.0% 2.1% 65.82
2 Hindi 25.4% 33.2% 33.0% 6.8% 1.7% 69.76
2-Math 44.2% 23.2% 27.3% 3.9% 1.4% 77.16
3-English 20.1% 32.5% 34.6% 10.2% 2.6% 65.43
3 Hindi 20.6% 32.7% 35.1% 9.1% 2.5% 66.14
3-Math 44.1% 32.9% 16.9% 5.1% 0.9% 79.93
4-English 19.6% 32.2% 34.4% 10.9% 2.9% 64.7
4 Hindi 24.9% 32.9% 32.1% 8.0% 2.1% 68.92
4-Math 37.9% 33.3% 21.7% 5.6% 1.5% 76.51
5-English 18.4% 37.3% 31.9% 10.1% 2.3% 66.23
5-Math 30.5% 40.1% 22.8% 5.5% 1.1% 75.07
5-EVS 35.5% 39.5% 19.9% 4.3% 0.9% 77.89
5 Hindi 34.9% 40.7% 19.4% 4.2% 0.8% 78.05
Subject wise Performance (Class-3)
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65.43 66.14
79.93
English Hindi Math
Student Attendance in Middle Schools
36Student Attendance in
Middle :-81%
85
7980
76
77
78
79
80
81
82
83
84
85
86
Class-6 Class-7 Class-8
% Attandance
KGBV PORTAL
Students Profile
Manage Profile :-
Profile of hostel
Staff Detail
Student Detail
Facilities
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Student Details with Photo Graph
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Ensuring maximum capacity utilisation
Ensuring staff availability against sanctioned posts
Pending Civil works were completed in time
Transparently providing all incentives to students
Ensuring admissions as per the norms (Cast wise / Class wise /
orphan etc.)
Monitoring and timely actions from state and district level where
ever there was gap in service delivery
Child wise profile ensured that no fake or duplicate enrollment
All the officers entrusted with the responsibility of onsite support
/ monitoring has all the data related to KGBV
Benefits of the KGBV Portal
INSPECTIONS
– school inspections are being carried out by various designated officers
– Inspecting officers have to register inspections reports using their login-passwords
– The problems related to absent teachers, short attendance, textbook related problems reported by the inspector are made available to the concerned authority for necessary follow-up action
– Portal facilitates effective and meaningful inspections
– State-level/district-level/block level and school level analysis and monitoring of various types of issues/problems and follow up action taken by the concerned authority
FINANCE & ACCOUNTS MANAGEMENT SYSTEM
Problems were faced in timely transfer of funds related to various schemes/activities to schools and other agencies
Online registration & maintenance of the details of the scheme-wise account numbers and IFS Code of all agencies (schools, offices etc)
Online generation of the fund release orders and bank advise by State and Districts to various agencies.
Rationalized transferred of funds using the realtimefunds using the the real-time data of the enrollment module, teachers (payroll) after taking into account the existing fund transfer
FINANCE & ACCOUNTS MANAGEMENT SYSTEM
Efficient, appropriate transfer of funds to authentic accounts is now possible
Utilization certificate shall be generated from the portal
Scanned copy of the signed UC will be uploaded on the portal
FINANCE & ACCOUNTS MANAGEMENT SYSTEM
All schools, agencies, teachers, public etc. can now view the details of the funds transferred / spent for various schemes/activities
Facility to send SMS to school teachers/SMC members/parents (that have registered their mobile phone numbers) as soon as the funds are released to the school
Online availability of the scheme-wise/component-wise/sub-component-wise fund availability /allocation/expenditure
BENEFITS OF FINANCE & ACCOUNTS MANAGEMENT SYSTEM
All 1.25 lac authentic Bank Accounts with IFS code opened in
Nationalised Banks related to Agencies of SSA are available
on Education portal.
All Govt Schools (PS+UPS), Panchayats doing civil works of SSA,
KGBVs, Girls Hostels, RBCs, Platform School, CRCs, BRCs, BEOs,
Zila Shiksha Kendras, DIETs, DEOs, AC Tribals/DO Tribals,
PGBTs, SPOs, SCERT etc.
Authemticated Bank Accounts of All Teachers & Employees
of SSA are also available on portal
BENEFITS
Fund release to all these agencies accounts ismade compulsory through education portal only
Fund release can be done from State, District level login & password
Fund Flow can be easily monitored up to Schoollevel after fund release through portal
Scheme wise, Agency wise & activity wise fund flow can be monitored separately.
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Finance Management System Financial and Accounts Management System for SSA: use of entity data available on portal to calculate the fund requirements and transmission.
SERVICES TO PRIVATE SCHOOLS
Online Registration of Private Schools Details under RTE
Password issued to all schools, password also sent to
their mobile
Online mechanism for Submission of Inspection BEEOGranting Recognition by DEO based on RTE norms
Recognition Certificate generates through Portal.
Online view of infrastructure/facilities/Seats/Fee structure and Recognition Certificate
Orders, Circulars, Guidelines and Instructions at a single platform
Information dissemination through SMS & Email
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RTE- RECOGNITION OF PRIVATE SCHOOL
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Online Reimbursement of Fee of Children of Disadvantage group admitted under RTE
Online submission of proposals for fee
reimbursement
Automated calculation, generation of Payment
Advise to direct in Bank Account Number
Entire process transparent, rule based and
details available in public domain for social audit
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SEVICES TO STUDENTS
RTE Fee Reimbursement through Portal
Tracking and ensuring Cycle Distribution to Student in
Government Schools.
Uniform Distribution to Students through online
disbursal of amount through FAMS directly from state to school.
Student Tracking, Integrated Scholarship & Benefit
Management of 30 Schemes of different department.
Khel Academy provides all information about various sports,
rules and information about Sports camp and trainers.
eLearning through Video, eBooks
Free TextBook Distribution
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SERVICES TO CITIZEN
Find Recognised Pvt. schools, Govt. Schools
Vacant Seats in Pvt. Schools under RTE quota
their infra., Geo Locations, Grading
Vidhyalaya UpharYojna: Online Donation by any Citizen or organization under CSR
Tenders, News, Press release, Govt Orders, Circulars, media gallery at single platform
Need not to file RTI in most of the cases
Vacancies & Opportunities
All reports available in public domain
IMPLEMENTATION OF NORMS OF THE RTE ACT
GPS survey of facilities and infrastructure (School building, Class Rooms, Kitchen Shed, Girls Toilet, Boys Toilet, Ramp, Drinking Water Facility, etc.)
Use of GIS platform and GPS enabled information (photographs of the facilities) for generation of the status (AS IS) report on compliance of RTE norms in the school.
Identification of facilities and infrastructure required for ensuring RTE compliance in each of the school of the State
Planning of the strategies for creation of the identifies facilities / infrastructure required for RTE norms
Sanction of the works
Monitoring of each and every work with GPS enabled Mobile app
MOBILE APP(SCHOOL GEO MAPPER)
WEB INTERFACE
To Monitor Infrastructure
and its State with What you
see is what you believe.
Uploading Photographs
GEO LOCATION OF SCHOOL
INFRASTRUCTURE
INFRASTRUCTURE ON TIMELINE
FACILITY DEMAND GENERATION
DECISION SUPPORT SYSTEM
Decision support system through GIS Technology, used for
opening of new Schools, so as check Primary school in every
1 KM , Middle School in 3KMS and High School in 5KMS.
USER ENGAGEMENT
TRANSACTIONS
PORTAL HITS
Hit Chart in Crore
SOCIAL NETWORKING
4600+ Like in just 10 days of its launch on Facebook
IMPACT
Allowed efficient and effective management and co-ordination of very complex education sector
Facilitates and forces
Improved use of human resource
Improved enrollment, retention and mainstreaming of OOSC and CWSN
Accountability of teachers, sub-engineers and other stakeholders
More effective & efficient communication & Compliance of Government orders
Control on falsification of records & diversion of funds and greatly enhanced transparency, efficiency and economy in implementation of schemes
IMPACT
Checking and controlling unauthorized shifting/transfers of
teachers as the new payment authority at the new place of
posting can not draw the salary until and unless the
competent authority endorses the transfer and shifts the
teacher to a new payment authority
Rationalization of the teachers by shifting the excess staff to
the understaffed schools for ensuring proper Pupil-Teacher
Ratio in schools
Timely and accurate disbursement of salaries, direct
allotment to 3500 DDOs by the HODs
IMPACT
Timely, transparent redressal of grievances and issues found in
inspections
Drastic reduction in time taken in routine processes- Labor,
Cost and energy savings
Remarkably improved ICT penetration, awareness and use
among education managers and school teachers engaged in
children education
Public can now see the details of the infrastructure, facilities,
teachers for each and every schools along with their geo-
tagged photographs. Shortcomings and gaps can be identified
very easily.
Similarly the detailed information of over 3Lac works of over
1000 Crores is now available online. Status information of the
work is available. This has brought about accountability and
transparency in operations.
MEDIA COVERAGE
RECOGNITIONS
Project Identified as a innovation by GoI, Center of
Innovations in Public Services (CIPS)
Case study done and published by CIPS and circulated
to all States
Project Case study also done and published by
DARPG, GoI
PCQUEST
Microsoft
Consistently ranked as top Government web portal by GoI
webanalytics.gov.in
AWARDS AND RECOGNITIONS
.
CSI-Nihilent e-Governance Award of Excellence
for 2008-09
Manthan South Asia Award
‘Gold Icon’ National E-Governance Award
of Govt of India
Best IT Project under ‘IT for Masses’ Category Award of
Govt of MP for Excellence in e-Governance initiatives for
2008-09
THANK YOU
