A Day In The Life Of A Project Manager

Group 03

Group Members

₪ Sanath Piyawardhane

₪ Laknimal De Alwis

₪ Keerthi Munasinghe

₪ Mufeeda Senevirathne

₪ Gayathri Jayarathne

₪ Manory Senanayake

₪ Ranjith Athukorala

₪ Gayathri Wijesooriya

₪ Kumana Roshan

₪ Tharangi Wijesuriya

₪ Suram Pahalegama

Overview

Rachel Green is a Project Manager of a large

information system

Rachel arrives at her office early before her co-

workers and project team

Victoria is another IS Project Manager and her

Project is behind the Schedule

There is a Communication Breakdown between the

Development team and Marketing Department

1. How Effectively Do You Think Rachel Has Spent Her Day?

2. What Does The Case Tell You About What It Is Like To Be a Project Manager?

Necessary Skills

Personal Skills

Technical Skills

Management Skills

Coping Skills

Effective Skills Possessed By Rachel

Early Arrival

Positive Attitude

Effective Project Negotiation

Effective Problem Management

Managing Risks and Making Decisions

Good Overview On Work Packages In The Project

Where Activities Didn’t Go Well

Status meeting starts 15 minutes late

Checking E-mails at random times

Taking breaks even while no tiring work has

been done

Poor focus on work, too much gossiping

Where Activities Didn’t Go Well Cont..

Poor punctuality of the team members

Communication breakdown with the

Marketing department

Results Of Being Ineffective

Task Performed Time spent

Review schedule 15 min

Prepare for the meeting 25 min

Status meeting 45 min

Meeting the team members 20 min

Discussion with John 30 min

Meeting the purchasing agent 30 min

Conference call 15 min

Meeting with marketing manager 50 min

Review impact of the changes 30 min

Updating the boss 20 min

Review E-mails and MS Project work 60 min

Total time 5 hrs 25 min

2Hrs 35Mins Wasted

Working hours = 8 hrs

Hours worked = 5 hrs 25 min

Time wasted = 2 hrs 35 min

Time wasted per day = 2 hrs 35 min

Time wasted for 3 days = 2 hrs 35 min * 3

= 7hrs 40Mins

= 1 Working Day

Have a Consistent Email/Voice Mail

Communication Process

Minimize Gossiping

Be Friendly But Not Too Flexible

Follow The Schedule Very Strictly

Tips For Improvement

Work Breakdown Structure

Project Planner

Network Diagrams (PERT, CPM)

Resource Requirement Chart

Time Reduction

Gantt Chart

Tips For Improvement Cont..

Be not afraid of greatness; some are born great; some achieve greatness—others have greatness thrust upon them.

- William Shakespeare Twelfth Night

THANK YOU!!!