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The Singareni Collieries Company Limited(A Government Company)

Area Purchase Cell RG.II AreaPO: GODAVARI 8 INCLINE 505 211

DISTRICT: KARIMNAGAR, ANDHRA PRADESH, INDIA E-mail: pd_rg2@scclmines.com; Telephone No: 08728 250028; Fax: 08728-250110

_________________________________________________________________

NOTICE INVITING TENDER Dear Sirs,

Sub: Procurement of spares for IDM-70 Diesel Drills at OCP3, RG2. ***

We shall be obliged if you kindly quote your lowest price for the subjectmaterial as per list attachment herewith.

Enquiry Number : R2112O0253Enquiry Date : 08.11.2012Last date for receipt of tender : 22.11.2012 Time: 12.00 NOONDate of Opening tender : 22.11.2012 Time: 04.00 PMType of Quotation : Three part Offer Validity : 120 days from the date of opening of tender

1. Only SCCL Registered Vendors are eligible to participate in the tender.Tenderers are requested to furnish their Vendor code in the offer without fail.

2. Tenderers are requested to submit their offers as indicated hereunder:

Part A Technical offer (in one cover):

1. Technical parameters of the equipment.2. The machinery installed by the manufacturers.3. Technical Competence of the manufacturers.4. Order Copies for supplies made to reputed concerns or Govt.

Undertakings.5. Performance reports if any.6. NSIC or SSI, ISO certificates along with other documents drawings &

Specifications.7. Guarantee / Warranty.8. Service support, Spares Depot.

Part B Commercial terms (in one cover) :

1. Validity, EMD, delivery period, applicability of taxes and duties, LDPenalty, warranty/guarantee.

2. Specimen copy of Part C without prices.

Part C- Price bid (in one cover ):

1. Base price quoted, PVC formula, if any, credit rebate/discount etc.

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To avoid inadvertent opening of the cover, all the three covers should bedistinctly marked with the following on its left hand top corner:

a) Enquiry Number & Date and name & address of the bidder.b) Cover No i.e, Part-A / Part-B / Part-C as the case may be and name

& address of the bidder.

c) Closing & Opening date of the tender and name & address of thebidder.

All the Three covers are to be individually sealed and superscribed as mentionedabove and shall be kept in another sealed cover superscribing Enquiry No., duedate of the submission of the tender and due date of opening of tender and name& address of the bidder, without which the Offers will not be considered.

3. Part -A & B shall be opened on the due date of the tender opening and Part-Cshall be opened after completing technical & commercial evaluation & firming upwith NIT conditions with advance intimation to qualified bidders.

4. The tenderers have to separately mention Excise duty / Service tax, whereverleviable on the goods / services to be supplied / provided. Excise Datapertaining to the firm shall be furnished along with quotation withdocumentary proof .

5. Tender should be posted in a sealed registered envelope clearly superscribedwith the subject, enquiry number, last date of receipt of tender and date ofopening of the tender, without which the covers will not be taken delivery of andwould be returned to the sender.

6. INSUFFICIENT DATA IN THE OFFER. RENDER THE TENDERER DISQUALIFIED. 7. Note: Sometimes issue of corrigendum may be necessary to clarify the doubts

raised by the bidders or to carryout corrections, if any. All such corrigendum shallbe displayed in companys web site www.scclmines.com only ( Route: Tenders> Area purchase tenders ). The Tenderers are therefore advised to visit the saidweb site from time to time to keep them up dated.

Tender to be submitted in duplicate addressed to :

The GENERAL MANAGER, RG2The Singareni Collieries Company Ltd,G.M Office, 8 Incline Colony,P.O: GodavariKhani-505211, Dist: Karimnagar,ANDHRA PRADESH STATE., INDIA

For and on behalf ofThe Singareni Collieries Company Limited

General Manager, RG.IIGodavarikhani 505211

Enclosures:Annexure-I: Item list & Detailed specificationsAnnexure-II: Terms & Conditions.

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Annexure - IEnquiry No: R2112O0253, dated 08.11.2012

Sub: Procurement of spares for IDM-70 Diesel Drills at OCP3, RG2.

Items description & Format for quotation : The firm shall submit quotation in thefollowing format:

ItemSl.No

ItemCode

MaterialDescription

Part No. Qty Unit Rateper unit

(Rs.)1 61152

50810SPROCKETTRACK

2670575303 4 NOS

2 6115252570

SPROCKET 2670576160 20 NOS

3 6115252581 BOLT HEX3/416UNF 2670576137 100 NOS4 61152

52593NUT HEX3/416UNF

2670576145 100 NOS

5 6115252600

PITEADAPTOR

2670576095 4 NOS

6 6115084441

BUSH 94125796 8 NOS

7 6115103812

PIVOTWELDMENTASSY

94128675 8 NOS

8 6115103848

PLATE 94128840 2 NOS

9 6115104002

BRACKET 94131075 4 NOS

10 6115098040

BUSHINGECCENTRIC

94032372 5 NOS

11 6115098051

CENTRE PIN 94032380 4 NOS

Offers from OEM (Original Equipment Manufacturer) / OPM (Original Parts

Manufacturer) / OES (Original Equipment Supplier) / Proven Manufacturer ortheir authorized dealers only will be considered

The following documents are to be submitted by OPM or their authorizeddealer to establish themselves as OPM or their authorized dealer:

a) Self-certificate, duly notarized, of being manufacturer of the Assemblies / Sub-assemblies / Components

b) Copies of Purchase Orders in support of proof of having supplied toOEM or notarized copy of Trade Agreement of the OEM with OPM ortheir authorized dealer, for the above items.

Proven Sources : Proven suppliers are those who had supplied / providedservices earlier conforming to the ordered parameters and fulfilled all thecontractual obligations as per the order terms and conditions.

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In case the firm is a regular supplier to CIL or any other Public SectorUndertaking during the preceding two years and enclose a certificate ofsatisfactory performance, their offer will be considered for commercial ordersubject to the offer is technically acceptable.

Satisfactory performance : The performance is considered to be satisfactory,if the equipment / spares supplied conform to the ordered parameters and theequipment / spares rendered the prescribed service during the warrantyperiod successfully. The period to be considered for performance shall beone year from commissioning

EXCISE DATA

If Excise Duty is applicable, the following data must be submitted withdocumentary evidence :

ECC No : .

Excise Reg. No : .

Excise Range : .. .

Excise Division : .

Commissionerate : .

Vendor Type (Select from the following) : 1. Manufacturer2. Manufacturer's Depot or Consignment Agent3. First Stage Dealer of indigenous excisable goods4. Second Stage Dealer of indigenous excisable goods5. Importer, from his depot or his consignment agent6. First Stage or Second Stage dealer of imported goods

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Annexure-II : Terms & Conditions

Terms and conditions format enclosure to Enquiry No. R2112O0253

(To be incorporated by the bidder along with their quotation. If any blank is unfilled or

not confirmed any other terms, the same will be taken to the advantage of SCCL)1) Price Condition : _____________________________.

If prices quoted are on FOR Destination basis, Packing & Forwarding, Freight andTransit insurance charges are deemed to be inclusive.

2) Discount : _____________________________________.

3) Packing & Forwarding charges : _____________.

If the prices quoted are on FOR Destination basis, packing & forwarding charges aredeemed to be inclusive. If the prices are quoted on Ex-works /Ex-factory and in case

specific mention is not made regarding packing & forwarding charges but states that thesame as extra, a charge of either 2% of basic or the maximum quoted by any othersagainst the same enquiry whichever is higher will be loaded to the offer for the purposeof comparison. In case order is placed on such firm, the packing & forwarding chargeswill be limited to that actually loaded on his offer or 2% whichever is lower.

4) Freight charges : ____________________________.

If the prices quoted are on FOR Destination basis freight charges are deemed to beinclusive. If the prices quoted are on Ex-works/Ex-factory and in case Road freightcharges are not mentioned loading will be done (a) @2% of the basic within the state ofAndhra Pradesh (b) @3% of the basic for Chennai / Southern India (excluding AndhraPradesh) and Mumbai regions (c) @4% of the basic for Delhi and Kolkata regions andother places. Payment will be restricted to the amount loaded or actual whichever is less.Any additional freight charge over and above of the above loading on basic shall be tothe account of bidder only.

5) Transit Insurance : _________________________.

If the prices quoted are on FOR Destination basis Transit insurance charges are deemedto be inclusive. If the prices quoted are on Ex-works/Ex-factory and in case firm notmentioned against the insurance 0.33% on landed cost will be loaded in case of revenueitems.

6) Excise Duty :7) VAT: please refer Annexure Duties and Taxes8) Service Tax:

9) CST : ________________________.

CST @ 2% is applicable against Form C. Note: If the rates quoted are on CST basis,applicable rate of tax as per Entry of Goods into local area Act, 2001 will be loadedadditionally, wherever applicable.

10) TOT: _______________________________.

11) Works Contract Tax : ______________________.

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12) Any other taxes : _________________________.

Note : SCCL is registered dealer under Central Excise Act, Service Tax and APVATAct 2005 and is entitled to avail CenVAT Credit in respect of eligible goods andservices and also Input Tax Credit in respect of eligible goods.

The centralized registration particulars are furnished hereunder:

1) Service Tax Registration No. : AAACT8873FST0012) Central Excise Registration No. : AAACT8873FEM0013) TIN & CST No. : 28150117915

In view of the above ,

a) The tenderers have to separately mention Excise Duty / Service Tax whereverleviable on the goods / services to be supplied / provided.

b) The tenderer has to invariably mention their Excise/Service Registration Number

and 8 Digit Excise Tariff Code and description of excisable goods (HSN) as perCentral Excise Tariff Act 1985 (CETA 1985) of the enquired items in their offer.c) In case the tenderer is an authorized dealer / distributor of the manufacturer, he

should get himself registered with the Central Excise Department for issue ofDealer Invoice under Central Excise Act as a First Stage Dealer (if not alreadyregistered as such) to pass on the benefit of Excise Duty to SCCL on the goodsto be supplied issuing First Stage Dealer Invoice in addition to CommercialInvoice.

d) Where the goods are to be supplied by a dealer, other than an authorized dealer / first stage dealer with eligibility to issue Excise Invoice, and SCCL is entitled toavail CENVAT credit on Excise Duty on the goods being purchased, such dealershould also get himself registered with the Central Excise Dept. and issue Dealer

Invoice in addition to issue Commercial Invoice to pass on Excise Duty Benefit toSCCL.

e) In respect of Service Contracts, the service providers shall be required to quoteService Tax separately in the Offer and they shall raise Tax Invoices indicatingthe component of Service Tax while claiming payments.

f) In case the item is not excisable under CETA 1985 the same shall be specificallyconfirmed by the manufacturer if supply is to be made by him directly. In case thegoods to be supplied by an authorized dealer are not excisable, he shall submit aCertificate to that effect from their Manufacturer.

13) Guarantee : ____________________________.

SCCL Standard Guarantee terms are 12 months from the date of commissioning or 18months from the date of supply whichever is earlier. Defective material shall be replaced

/ repaired at free of cost. In such case freight etc. will be to firms account only.

14) Price Variation Clause : Prices shall be FIRM till complete execution of order. Pricevariation clause will not be applicable. However if any firm has not accepted FIRM pricedue to various reasons and not mentioned the price variation limit in the offer, 15% of thevalue of the basic price quoted will be loaded and payment on account of price variationwill be limited to the same.

15) Risk Purchase Clause : _______________.

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26) Bidder quoting for imported material should state clearly whether the material they areoffering will be imported against their own quota license. A Photostat copy of presentvalid DGS & D Rate Contract with latest amendments, if any should be sent along withquotation.

27) If the due date of opening of the tender is postponed for any reasons, if any bidder hassubmitted revised / subsequent quotation with different / revised rates, terms andconditions, the revised / latest quotation of that bidder will only be considered.

28) Offers should be submitted in ink, Typewriting. The quoted amounts should bementioned in words also and should be free from corrections, erasing.

29) Quotations received after stipulated time and date will not be considered for whatsoeverreasons therefore.

30) The SCCL is not responsible for postal delays, if any.

31) Material should be booked to the consignee and not to self.32) Current price list and illustrated catalogue of items offered wherever applicable should

accompany the quotation.

33) All the supplies must be marked with firm name and date of supply for identification ofsupplies.

34) The Company does not bind itself to accept the lowest tender or assign any reasons fornon-acceptance. No correspondence will be entertained in this regard with suppliers.The Company also does not bind itself to place order for the entire quantity enquired forand reserves the right to distribute the orders for any or all the items on more than one

firm. Enquiry / order in part or in full can be cancelled at any time without assigning anyreasons.

35) Bank Charges: To suppliers account only.

36) Name and Designation of the person, who is signing on the quotation, should bementioned in the offer.

37) If the Company finds that the material supplied are not of the correct quality or notaccording to the specifications required by the Company or otherwise not satisfactoryowing to any reasons of which the company shall be sole judge. The Company shall beentitled to refuse or accept of the said material, cancel the contract and buy itsrequirement in the open market and sue on the supplier for non-fulfillment of the contractincluding claim for liquidated damages.

38) In all cases of disputes, the decision of Company shall be final, failing this; the matter willbe referred to Arbitration in accordance with the Indian Arbitration Act. Any dispute ordifference or any matter arising out of contract or Purchase Order or incidental there tounder this enquiry shall be subject to jurisdiction of Competent Court in Andhra Pradeshsituated at Manthani /Peddapalli/Godavarikhani alone and not at other places.

39) If any firm has not mentioned regarding Fall Clause, Risk purchase clause, L.D. Penaltyclause, guarantee clause, PVC Clause, Validity and payment terms etc., it will beconstrued that the firm has accepted to SCCL terms and conditions and the same will beincorporated while placing the order.

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40) Information on the following to be furnished along with the tender (without which tendersshall not be considered in case of new vendors):

a. Whether the firm is a Limited Company / Public or Private /Partnership firmwith names of the partners thereof.

b. In case of Micro, Small & Medium Enterprises Development firms, theyshould invariably submit their registration certificate in respect of Micro, Small& Medium enterprises along with offers.

c. Bankers name and address.d. Income tax Permanent Account Number.e. Sales Tax registration Number / VAT No/TIN No/TOT No.f. Service Tax Registration Number.g. Authorized Dealership / Partnership certificates with manufacturers.

41) SCCL reserves the right to inspect the manufacturing unit of any of the enquired / offereditems to ascertain its capacity and capability.

42) Acceptance of 40% additional quantities to be indicated.

For General Manager,RG 2 Area