R1-7 Chapter Chairs Training Meeting July 16 , 2017 - IEEE ......Region Chapter Att. PES Approved...
Transcript of R1-7 Chapter Chairs Training Meeting July 16 , 2017 - IEEE ......Region Chapter Att. PES Approved...
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IEEE PES DISTINGUISHED LECTURER PROGRAM (DLP)
R1-7 Chapter Chairs Training Meeting
July 16th, 2017
Yousu ChenDLP Coordinator
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What is the DLP• The DLP is a program that provides lectures
worldwide on topics of current interest forchapter meetings.
• This program brings experts otherwise notavailable to the chapters, and enhancestechnical activities for chapters.
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Objective of the DLP• Provide support to PES Chapters to deliver
informative technical programs for theirmembers.
• Increase the educational awareness of thePES general membership on a variety oftopics with perspectives ranging fromresearch to the practical application oftechnology.
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How does the DLP work? (1)• The DLP committee administers the program.• The DLP request has to be initiated from PES
chapter(s).• PES has prepared a list of distinguished
lecturers recommended by various entities ofPES for presentations on topics of interest toPES Chapters.
• PES Chapter identifies a potential lecturer andtopic that will interest local PES members.
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How does the DLP work? (2)• The Chapter(s) need(s) to work together with
the distinguished lecturer to setup the topic/date(s) BEFORE the request is submitted.
• A student branch needs to work with its local PES Chapter to submit a request.
• PES encourages neighboring Chapters to coordinate their request. This allows more Chapters to benefit from the same trip.
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How does the DLP work? (3)• International DLP requests need to be
submitted three months in advance of the proposed visit.
• For international travel, PES strongly encourages the Chapter to work with their CR/RR to coordinate additional countries / Chapters in the visit to make the DL Program more cost effective.
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How does the DLP work? (4)• The DLP might support conferences that are
sponsored by PES and local PES chapter is involved. The DLP committee will examine the request on a case by case basis.
• The maximum funding support is $2,500.
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DLP webpage8
Website: http://www.ieee-pes.org/pes-communities/chapters/distinguished-lecturer-program
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• When the speaker goes for a DLP visit only,PES pays travel expenses while localexpenses will be the responsibility of thelocal Chapter.
• For lectures in conjunction with a businesstrip, PES will reimburse the incidentalexpenses, such as lodging and food, but notthe rental fee of conference room.
Financial agreement
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• For lectures arranged with an employed lecturer, cost sharing with PES and employers is encouraged.
• PES financially supports a DLP visit to eachChapter once per year.
• Individual DLP lecturers can only befinancially supported by PES up to threetimes per year.
Financial agreement (continued)
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What are the procedures?• Review the lecturer List and select a topic.• Contact the lecturer to discuss your proposed
program and estimate of the travel expenses and local expenses:– Work with CR/RR for international trip– Student branch needs to work with local chapter
• Submit the DLP request form to [email protected], copy to the lecturer and CR/RR.
• Receive approval of request from the DLP Chair.
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What are the procedures? (continued)• Prepare the event, working with lecturer and
local volunteers:– Promote IEEE PES– Invite students
• After the event– Local Chapter will submit a follow-up report, consisting of
evaluation of the lecturer/presentation, comments and suggestions to [email protected].
– Lecturer will submit a complete IEEE expense form for the travel to [email protected].
• Local expense reimbursement will based onprior arrangement between Chapter and thelecturer.
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DLP Process Flow Chart
Check the DLP list to select topic and lecturer
Contact the lecturer to setup a convenient date for
the lecture (work with CR/RR for
international trip)
Get an agreement
with the lecturer
Estimate local costs that are under
responsability of the Chapter
Estimate costs for transportation
between cities / countries
Submit a request form to the DLP committee chair
Get the DLP committee chair
aproval
Organize the lecture (location, audience, etc)
File and submit the forms (DLP Follow-up Form
and L31)
Send an acknowledgement
letter to the lecturer
Reimburse the lecturer the local
expenses
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Past DL• A DL will be moved to the past distinguished
lecturer list after five years without apresentation.
• Past DLs will be required to be re-nominatedto become active again.
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Nomination• Submit a nomination form with:
– Biography: A complete biography including education, positions, areas of expertise, & publications.
– Abstracts: 2-3 Abstracts of talks to be given. • Criteria:
– Topics of Interest to PES Members– IEEE activities– Record of Public Speaking– Publications
• DLP review committee will evaluate the nomination and report to the Governing Board.
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2017 completed DLP events (by July 15th)
• 14 DLP visits, 27 lectures completed with ~1, 400 attendees
Speaker Name Date Region Chapter Att. PES Approved Actual Qing-Chang Zhong 3/8/2017 R4 Chicago 34 $0 $0
Jonathan Woodworth 3/28/2017 R3 Tallahassee 76 $550 $449 Luis (Nando) Ochoa 4/3/2017 R9 Rio De Janeiro 60
$2,000 $1,946 Luis (Nando) Ochoa 4/4/2017 R9 Rio De Janeiro 100Luis (Nando) Ochoa 4/5/2017 R9 Minas Gerais 40Luis (Nando) Ochoa 4/5/2017 R9 Minas Gerais 100Luis (Nando) Ochoa 4/6/2017 R9 Minas Gerais 100
Henry Louie 4/19/2017 R2 Lehigh Valley 35 $700 Henry Louie 4/19/2017 R2 Lehigh Valley 24George Gross 4/20/2017 R7 Montreal 30 $850 $953 Jose Jardini 4/25/2017 R9 Centro-Norte Brasil 70 $300 $184
Dragan Jovcic 4/27/2017 R8 France 80 $500 $542 Ebrahim Vaahedi 5/1/2017 R8 Rio De Janeiro 50 $1,700 $1,398
Vladimiro Miranda 5/9/2017 R8 Romania 50$500 Vladimiro Miranda 5/10/2017 R8 Romania 40
Vladimiro Miranda 5/11/2017 R8 Romania 25Jay Giri 5/8/2017 R8 South Africa
$2,500 $1,756 Jay Giri 5/10/2017 R8 South Africa 200Jay Giri 5/15/2017 R8 South AfricaJay Giri 5/18/2017 R8 South Africa
Luis (Nando) Ochoa 6/8/2017 R8 Croatia 60 $750 $625 Luis (Nando) Ochoa 6/9/2017 R8 Croatia 60Henry Louie 6/15/2017 R5 Galveston Bay 25 $650 Jose Jardini 6/19/2020 R9 Honduras 30 $1,600 $1,554 Jose Jardini 6/21/2017 R9 Panama 30
Jay Giri 6/27/2017 R10 Beijing 40 $2,300 Jay Giri 6/29-30/2017 R10 Macau 40
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2017 coming DLP events
• 7 visits, 11 lectures are scheduled
Lecturer Date Region Chapter # of attendees Approved
Anurag Srivastava 7/26/2017 R10 Singapore 50$3,500 NDR SARMA 7/27/2017 R10 Philippines 50
NDR SARMA 7/31/2017 R10 Hyderabad 50
Anurag Srivastava 8/2/2017 R10 UP 100 $2,300 Anurag Srivastava 8/3/2017 R10 UP 100
Kalyan Sen 8/15-12/2017 R9 Peru 100 $1,150
Salvador Acha Daza 8/17/2017 R9 El Salvador 25$683
Salvador Acha Daza 8/18/2017 R9 El Salvador 25
Chen-Ching Liu 9/11/2017 R4 Twin-cities 30 $700
Guillermo Rodriguez 9/19-20/2017 R9 Panama 25-40 $800
Guillermo Rodriguez 9/27-29/2017 R7 Northern Canada 30 $1,200
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QUESTIONS ?
Thank you!
http://www.ieee-pes.org/pes-communities/chapters/distinguished-lecturer-program