Quotation lnvitation for the supply of :- Stationary · 2019. 2. 1. · [Type text] PAN card in the...
Transcript of Quotation lnvitation for the supply of :- Stationary · 2019. 2. 1. · [Type text] PAN card in the...
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GOVERNMENT OF MAHARASHTRA
CIVIL SURGEON,CIVIL HOSPITAL
JALNA.431203
E-mail - csialnal [email protected]
Phone i 02482 -224381, 225381 -
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Quotation lnvitation for the supply of
Nanne Of ltem :- Stationary Materlals ltems
QuotationNo :- GHJ/Store.sta./ 18-1gt ...\%2+.1.. ' Date :- 0 I \O1J2O19'
Name Of Firm :- M/s.
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Civil Surgeon, Civil Hospital, Jalna invites Quotation from the Manufacturers/SoE
Distributors and supplier.
No Name of ltem Quantity Approximate cost. Supply Period
1 JrperAnnexure -A 300000 / ltem 30 Days
Interested eligible bidders if required, may obtain further detail information of procurement
of above items from office of the Civil Surgeon ,Civil Hospital ,Jalna .
,E Quotation Schedule
_ Quotation related activities (Process) schedule is as under -
Address for communication :- Civil Surgeon,Civil Hospitat,Jalna
ln front of Collector Office
Jalna -431203.
UndEl*signed authority reserves the right to increase or decrease the qu,antity to be
4grchase and to cancel or reject, any or att quotation or part of quotation without giving
any reasons.
.Jate:-t I&12019\
No Activity iF Date & Time
1
2
Sale Period of Quotation 2-|VWO19 tolj I O"InUg upto 5.00 p.m.
Last Date of Submission of Quotation9tfr112019
up to 2.00 pm
3 lgte of Opening and Evaluation of Quotation $ t W201s at 3'00 Pm
lType textl
ContentsClause Paqe No
No4
1 Tarmq & Condition General4
2 FtigiOitity criteria (List of Mandatory do
Cost of bidding
Submission of Quotation
Opening of arot tion *
Validity of Quotation
-
Frarirranr ncriod & Place of delivefV
*53
54
55
5b
57
b8 Liquidated damages
69 hafar ru nar rqaleAncellation on failure to supply
610 ConfidentialitY
611 Payment
(lnrrrrnt or Fraudulent oractices 712
Rider-A. Resolution of disputes etc' 713
Annexure 1 - Submission Lettero
1410
15 Annexure 2 - Proforma for Past Performance
Annexure 3 - Proforma for Annual Turnover 1116
1217 Annevrrre 4 - Details of Bank for RTGS/NEFT Payment
Annexure 5 - Rider-A
Annexure 6 - Power Of AttorneY
1318
1914
ftffi Efrq"Annexure A - Rate Quotation
1520
1621
Documents Submitted
Annexure 1 - Submission Letter
Annexure 2 - Proforma for Pqlt EerfolrleleeAnnexure 3 - Proforma for Annual Turnover
Annexure 4 - Details of Bank for RTGS/NEFT
Annexure 5 - Rider-AAnnexure6-PowerOf
Annexure A - Rate Quotation
i) Pnu Card Photo CoPY,
CsTEesGtr;tron-eettit,"q!9 ot sgll!'!gt-atest GST Clearance Certificate up to 31/3/2018
Documents to be submitted in Envelope
Signature of bidder & stamP
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€ General :-
TERMS AND CONDITIONS
1.1 The Civil Surgeon,Civil Hospital,Jalna. Here in after referred to as a "Purchaser " invites
Quotation for the supply of Stationary Material used in District Hospital.
1.2 Quotation related activities (Process) like Quotation Document sale, Quotation
submission & Opening will be governed by the time schedule.
l-3--All activities of this Quotation carried out at office of the Civil Surgeon,Givit
Hospital,Jalna.
1.4 All communication should be madein the name of "Givil Surgeon,Civil Hospital,Jalna"
1.5 lnterested eligible bidders if required,may obtain further information regarding technical
specification, required quantities and other terms and conditions applicable for
procurement, from above mentioned offibe. ?
--*1.6 Quotation Form - Bidders submit their request letter, personally or their authorised\-. representative in the name of Civil Surgeon, CivlTHospital,Jalna.
1.7 The quantity mentioned in this quotation is approximate. Civil Surgeon, Civil Hospital,
Jalna reserves the right to increase or decrease the quantity to be purchase and to
accept or reject any or all quotations without any reason.
1€- Any overuvrite or erased found in quotation document it wilt not consider.
1.9 lf any bidder wish to lodge any complaint against the other bidder, regarding submission
of false documents, or information etc, can submit with authentic proof. After scrutiny,
the purchase Committee decision should be final.
1.10 Any bidder who creates any type of pressure or shows unlawful behaviour in the process
of quotation, will outcome at any stage of the process. *2 Eligibility Griteria : -
List of Documents Required (Atl Xerox copies of documents muJt be self attested)
Bidder must submit your offer in the original quotation form & all Essential Documents
( Sr.No. 1 to 11 ) signed with stafnp
1. Annexure 1 - Submission Letter
2. Annexure 2 - Proforma for past performance
3. Annexure 3 - Proforma for Annual Turnover
4. Annexure 4 - Details of Bank for RTGS/NEFT payment
5. Annexure5-Rider-A
6. Annexure 6 - Powder of Attorney
z.ftffiEfrT{8. Annexure A - Rate Quotation
- 9. Firm registration certificate - issued under Bgmbay
respective statutory authority. Certificate must be validr.lala
Shop'& establishment Act by
as on quotation date & supply
[Type text]
PAN card in the name of firm or owner.
GST Registration Certificate or GST Number.
Latest GST Clearance Certificate or Receipt up to 31i3l2}lg.Other Term
1. Annual turnover for last three financial year ( 2015-16, 2016-17,2017-18, )not lesgthanRs 25 Lakhs per year. ( Please submit in Annexure-3 )
2. For Past performance - client satisfactory certificate or the supply order, award of contract.ET. lf bidder is sole distributor or arithorised distributor or supplier, then must be attach the
authorization certificate issued by manufacturer, which js valid up to date.
4. Power of attorney certificate or nominatiri$ responsible person of the bidder to transact the
business with the purchaser.
3. Gost of bidding:- -
The bidder shall bear all costs associated with the preparation and submission of theirquotations and required sample for testing & required fee or demonstration.The purchaser
will not responsible or liable for those costs.
4. Submission of quotation :-
Sealed Quotation should be submitted on or before last date of submission in office lime.5. Opening of quotation :-
- On the date and time specified in the quotation notice, quotation will be opened in thepresence committee members & bidderor his authorized representative.After verificationof documents.quoted rate in given fqlrnat will comfiare each other; lowest rates will beaccepted. Non-responsive bidders rate will not consider for comparisons.
6. Validity of Quotation & Rates :-
1) Rate should be inclusive of all taxes, levis, freight charges & transportation a1 storedelivery basis.
2) Rate should be valid up to the maximum purchase value Rs. Three Lakh per item only inthe financial year 2018!19 or SIX Months which ever will be earliest.
3) lf rate for same item will found equal, at that negation will be made for lowest, negationnot successes required order quantity will be divided in is same or will award to some to
h, one on merit basis.
4) lf at any time during the perioi of contract, the rate of quoted iterfrs is reduced or broughtdown by any Law or Act of the Central or State Government or by the bidder himself, thebidder shall be morally and statutorilytround to inform the purchaser immediately about
such reduction in the quoted rates.The purchaser is empowered to reduce the ratesaccordingly.
5) !f at any time during the period of contract, the rate of quoted items is exceeds uv ,iv l-r*or Act of the Central or State Government rate revision should not allowed.
7. Delivery Period &Place of delivery :
10.
11.
12.
E
.L
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8.+
The goods must be delivered
delivery basis, from the date
Srrgeon, Civil Hospital ,Jalna,
Liquidated damages:
within 30 days, to below mentioned
of receipt of supply order .Name of
consignee at store
consignee - Civil
9.
lf the Supplier fails to deliver any or all of the goods within stipul5ted period, the purchaser
shall without prejudice to its other remedies under thiscontract.Liquidated damages 0.5%
per week or part of there of, extended maximum upto 10%. This amount will be deducted
from bill without any notice. Once the maximum limit crossed, the purchaser may
consider for termination of the Contract..
Default Glause / Gancellation on failure to supply :
!f the supplier fails to commence delivery as scheduled or to deliver the quantities ordered
to him within the delivery period stipulated in the contract, it shall be discretion of the
purchaser either. (a) to extend the delivery period or (b) to cancel the contract in whole or
inrnart for the unsupplied quantities wifhout any show cause notice. ln*the event of
extension, liquidated damages, will be applicable. lf the purchaser decides to cancel the
contract, the mode of repurchase will be at the ([scretion of thb purchaser. The supplier
shall be liable to pay any loss by way of extra expenditure or other incidental expenses,
which the purchaser may sustain on account of such repurchase at the risk and cost of
the supplier. ln addition to action above, the purchaser may debar the defaulting supplier
from future orders, for maximum period of 3 years.
The supplies will be deemed to be completed only upon receipt of the quality certificates
from the laboratories wherever necessary.
The Purchaser shall be the final authority to reject full or any part of the supply, which is
not confirming to the specifications and other terms and conditions. No payment shall be
made for rejected stores. Rejected items must be removed by the bidder within two weeksa>
of the date of rejection at their own cost dnd replaced immediately. tn case rejected items
are not removed it will be destroysat the risk, responsibility & post of Manufacturer/Sole-Distributors/Supplier.
10. Gonfidentiality
lnformation relating to the examination, clarification, evaluation, and comparison of
quotations, and recommendations for the award of a contract shall not be disclosed to
bidder or any other persons not officially concerned with such process until the notification
of contract award is made.
Any effort made by the bidder to influence the purchaser in the respect of quotation i.e.
evaluation, comparison, or contract award decisions may result in the rejection.
11. Payment
Tl*payment will be made by Civil Surgeon, Civil Hospital ,Jalna , after receiving material
in good condition and submission of supply documents to consignee & receipt certificate
[Type text]
The purcha
compensation, or any remediat action in monetary terms from the
on account of loss,
said payment. Thesupplier shall not agitate the said issue in future.12. Corrupt or Fraudutent practices +
The Purchaser as welt as bidder shalt observe the highest standard of ethics duringthe procurement and execution of such contracts.corrupt practice" means the offering, giving, receiving or soliciting of anything of value toinfluence the action of a public official in the procurement process or in contract exeiution.Fraudulent practice" means a misrepresentation or omission of facts in order tolnfluence a procurement prqcess or the execution of a contract to the detriment ofpurchaser and inctudes collusive practice among bidder rpTio, ,o or after tendersubmission) designed to establish teq6ler prices at 5rtificiat non-competitive levels and todeprive the purchaser of the benefits of free and open competition."Gollusive practice" means a scheme or arrangement between two or more tenderer,with or without the knowledge of the Purchaser, designed to estabrish tender pfices atartificial, non competitive tevel; and.
'coercive practice" means harming or threatening to harm, direcfly or indirecfly, personsor their property to influence their participation in the procurement process or effect theexecution of the contract."The Purchaser will reject a tender for award if it determines that the quoter recommindeofor award h-as directty or through an agent engaged in corrupt or fraudulent practices incompeting for the contract in q,uestion,.
"The Purchaser will declare a firm or individual as-ineligible, either indefinitely or for astated period of time' to be awarded 5*contract if it at any time determines that they have,directly or through an agent, engaged in conupt, fraudulent, collusive or coercive practicesin competing for, or in executing, a contract.
13. "Rider- A,, +
Resolution of disprure: ln the event of any question, dispute or differences in respect ofcontract or terms and conditions of the contract or interpretation of the terms andconditions or part of the terms and conditions of the contract arises, the bidders maymutually settle the dispute amicably. +
Arbitration;ln the event of failure to settle the dispute amicably between the bidders, thesame shall be referred to the sole arbitrator, if dispute arise. rri" ,*ro passed by thesole Arbitrator shall be final and bindEg on the bidders. The arbitration proceedings sha,be caried out as per the tndian Arbitration and conciliation Act, 1gg6 and the rules madehereunder.
Governing Language: English language version of the contract shalt govern its +interpretation.
[iype iext]
Applicable Laws: The contract shalt be governed in accordance with the law prevailing inlndia, Act, Rures, Amendments and orders made thereon from time to time.
lndemnification:The contractor shall indemnify the purchaser against all actions, suit,claims and demand or in respect of anything done or omitted to be done by contractor inconnection with the contract and against any lgsses or damages to the purchaser inconsequence of any action or suit being brougrrtlgainst the contractor for anything doneor omitted to be done by the contractor in the execution of the contract.
Jurisdiction :All the suits arising out of the contract shall be instituted in the court ofcompetent jurisdiction situated in Jatna only.
saving clause :No suits, prosecution or any legal proceedings shall lie against the civilsurgeon 'civit Hospital, Jalna or any person for anything that is done in good faith orintended to be done in pursuance of euotation
I read ail above terms & conditions & r agree ail above.rF
Signature of bidder & stamp
_l
[Type text]G.
Ahnexure
Submission Letter
To
CivilSurgeon,
Civil Hospital , Jalna.
Dear Sir,
I / We examined the quotation document, the receipt of which is herebyacknowledged, I / we, the undersigned, offer to supply and deliyer the goods under theabove-named Contract in full conformity with the said quotation document and ourfinancial offer in the price schedule srfimitted wnich is made part of this quotation.
I / We undertake, if our quotation is accepted, to deliver the goods in accordancewith the delivery schedule specified in the quotation document.
lf our quotation is accepted, we undertake to supply and maintenance wit[in tretimes specified as warranty and after if necessary.
I / We agree to abide by this quotation, for the quotation Validity period specified inthe quotation document and it shalt remain binding upon us and may be accepted by youat any time before the expiration of that period +
Until the formal final Contract is prepared and executed between us, this quotationtogether with your written accpptance of the quotation and your Acceptance of quotationshall constitute a binding contract between us.. I / We understanf that, you are not boundto accept the lowest or any tender yoq.,may receive. "
Signature & stamp of bidder
Note :- This form must be duly signed & Stamped along with required technical Documentsbefore close of quotation.
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--
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Annexure -2
Proforma for Past Performance Statement
( For a period of last 3 Years ) i.e. 2015-16, 2016-17,2017-18.E-..
NolE Year Name institution to which
supplied QtvBill NoDate Client satisfactory report
{F
Note :- Attach supply order copies, or award of contract or any three xerox copies of invoices
which showing sale of related Medicines & Consumables for the year 2016-17 and 2017-18.
Signature & stamp of bidder
*-
'r
r;
lType text]
Annexure -3
Annual Turilover staterient
The annual turnover of M/s... .:......for the past three years are given below and certified that the statement is true and 6rrect.
No. Year Turnover Rs. in Lakhs
1 2015-2016
3 2016-2017
4 2017-2018
Signature of Auditor/ e
Chartered AccountantName (in capital letters)
Date:
Seal:
B
+
.i
[Type text]
Annexure - 4
Details of Bank for RTGS/NEFT payment
1 Name of firm
2 PostalAddress
3 Pin codeI
4 Pan Card No. r;
5 E-Mail LD.
6 Contact No.
7 Mobile No.
8 Name of Bank
I Bank Address
10 Brach name & Code
11 Tlank Account No.
12 Nature of Account
13 IFSC Code
14 MICR Code
-Drr",
Seal:
Above information is correct as per our record.
..1
Sign & Stamp Of Bidder
[Type text]
-:.
I-
E
Annexure - 5
( Please see terps & conditiotr no.15)
RESOLUTION OF DISPUTE
ln the event of any question, dispute or differences in respect of contract or teqrs andconditions of the contract or interpretation of the terms and conditions or part of the termsand conditions of the contract arises, the parties may mutually setile the dispute amicably.
ARBITRATION
ln the event of failure to settle the dispute amicably between the parties, the same shall bereferred to the sole arbitrator, if dispute arise. The award passed by the sole ArBltratorshall be final and binding on the parties. The arbitration proceedings shall be carried outE- as perthe lndian Arbitration and Conciliation Act, 19gG and the rules made hereunder.
GOVERNING LANGUAGE
English language version of the contrapt shalt goveri its interpretation.APPLIGABLE LAWS
The contract shall be governed in accordance with the law prevailing in lndia, Act, Rules,Amendments and orders made thereon from time to time. *
INDEMNIFICATION
The contraitor shall indemnify the purchaser against all actions, suit, claims and demandor in respect of anything done or omitted to be done by contractor in connection with thecontract and against any losses or damages to the purchaser in consequence of anyaction or suit being brought against the contractor for anything done or omitted to be doneby the contractor in the execution of the contract.
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Signature & *stamp of bidder
h'=.
Date
Place
RIDER A
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Annexure - 6
Power of Authority
(Resolution of board etc authorizing representative of the bidder or authorization tetter nominatinga responsible person of the bidder to transact the business with the purchaser)
lAffe authorize the person named bellow, Self or he/she is the regular employee ofmy/our firm.
Jh
=
Name of rhe Person / Firm Participating tn The euotation prgcess
M/s. Mr./Mrs
Contact No. Firm
Contact No. Of representative
Full Address of the Firm
r;
2.
3.
4.
--r-
5. E Mail ;=
Date:
Signature & stamp of bidder
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ANNEXURE.A
Quotation of Rate*
Quotation No. :- cHJ/stationary.s/ \gz4 nolg-2r' Dated :- 1 tunolg
Sr.No.
Name of Item & specification ApproxmatPurchece Qty
UnitRate Rs.(Including AllTaxes)
Lil{-ffi ttrE Vx Hriq i + 600 vft ftq
2kd-ffi qqE 6rd €r{q 100 qfr Rq
3qeft qr{6 80 gfr T.r
4qria t' ror'ts' ' 100 yfr r.r
5
qrio i'rrq 100 vfr r.rffiw,rft' 80- gfr T.r
7d.wqr{dffiffi 80 gfr T.r
8irffi rnrt6 rEm mtq 80 gfr Tnr
9ts .brid (,{e wio) 80 yft r.r
10frs .6rie (s+o g6qe) 80 gfr T.r
7Lzqrs {e qrf6 (dq qrt6) 60 gfr qrr
L2drfE+, qt*sE .nrto 60 yft q.r
13wrtrds +6r &r 50 gR Fr.r
L4IF{EE= ? FIT?rq Eo ur{q effi 80 yft rrr
4s {tr"rw R Fnrrq t6 H'rfu uS 80 gfr q.T
16afirg{ y zpnr1q E6 qr{q 6qfi 60.r gfr T.r
t7 rfw+R z 80 vfr r.r18
rf>{ER ?o ftnq-{ to qriq oE 80 yfr rrr19
fq€r ?R FIT?rt go ur€w offi 80 gfr il.r20
et+ g+ z FII-z1-q go ufu affi 15 gfr T.r
2Lei+ ga ? o zrcnrR ta qrfu eefi 20 sft T.r
22Ast 5fi Y zrc{l-rry to H6ssqfr 20 yfr r.r
23Aq{ g-+, q ftnrr E6 Hrtq6e$ 20 yft rq
24dur g+ e Ffl-erc t6 qrt{6qq1 .20 gfr T.r
.85 eilfr rrr+ Y F{TZ1-q Sd qritrTqfr 30 g_fr T.r
26 ttfr q+o q fttnrt gemrSsroefi 30- gfr T{r
27 30 qft T{r
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28+A'€- 50 yfr ttu
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29srqq{ +q *e 30 gfr Trr
30Et!ff-d elt s€{ 20 vfr rq
31q efqq/viar/grfro 20 sfr d-ffi
326r+{ srar (dTff) 50 sfr ++E
336r+{ ffar (dT€) 50 sfr d-ffi
34 50 rft rrr
35
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100.F sf* t+e
35efi to t'qq siTrs 50 gR r.r
37ffirt fiq f+d 1" {qqm 100 eft E+e
38irqFr rTk{ u6m ;i.rt 25 qft ?r.r
39FrFr qrqH Il'a i.\oo 25 gfr T.r
40frqrfu 50 gfr Trr
47 €ri&rq +{ 100 sfr T.r
42qr*{ t{ (+'ro) 100 gft T.r
43ril-.F(T{ qs'qra€ 50 sfr d-ffi
44 Erqdr{r* t{ frqarffi@) 70 gfr T.r
45t.rY q{ c-{-c ( ?R Tq) 50 vfr E+e
46l-{Iro rft ( ?R Trrqrl=t-c) q-c-N 60 qfr E+e
47q"€Tdt ilcwr 60 gfr ilrr
48{ilt{if{ rr{{lvt:=- 60 gft Tnr
49UIqgTT qFRT
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51qT{ F 20 gfr T.r
52sl€*t tVRo ft qe' 15 gfr T.r
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54fSF,efffi Roo gq.ST 70+ qfr T.r
55tsct' qrcE coo g[.\rg 70 gfr T.r
56srts arr ql-d p'16 100 sft,fgo
57qrio, &r e tq ErF 100 sft dso
58qrt6 qdrr 6ER qlt 100 sft E+E
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61Yr xlss tl '[r.EtI. 10 vft r.r *
&2 /\3t.ret.st tllrll 50 gfr T.r63
ttst +lch( q.{ HTF, q[{e €m 60+ gfr T.r64
tlrst qtft( LtiI HTo qr{g €-fi 60 yft rnr65
nr"n( qrt e1q Er{e qfg qfAf/t+Af/6fd 60 gfr T.r56
T|(")cr3oc( ( I rgqra 20 qfr Trr67
rqq ys ("rQt{ (tFTId) 60 sfr T.r58
:ffir- +llo t"h+lgr/ 60 sfr T.r69
rcer Ys E"h qldd60 yft r.r
70\-n(? +ilol tclg, ?lqq 20 gfr T.r
71stc qELd6t-{ ,15 rR tlr
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73(rgrn {tTI 15- yft qq
74Yq( qre{ qfdf Hf$il 10 qfr T.r
75r(,ltwf.[ e-.F'e qrSI
30 yfr;m76
r "' l) - \t(Irct? qchc ({QI"I 30 gfr T.r77
KTrrtct.[ qq- Tlra;t30 gfr T.r
78.(liltct.h q{ FI{[;[ 30 yfr;m
79 w-st 15 gfr T.r30
Y\rtI +llO20 qfr Trr
81Ytqqr.I dEl"t *20 gfr T.r
ryz fltg qqt50 rfr r.r
83qtIEI 50-r- qfr T.r
84vtrod stdu{ilqr HIg.9
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50 gfr T.r85
+ll d Eqq (qr6.q) 50 sfr T.r86
\'rarr SsAq ({il{wt,; 50 qfr T.r87
(+rr gsy(g(,,I Fl{qT 150 vfr r ft.f88
scl t'l Qr$ Qf{ 100 gfr qoo gq.qo'
89(?rQY, qtq t|l6ti[ dEFt 150 gR rrr
90qlq(rc ellHg \oo gq.qFT
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; grql 25* gfr T.r
93qaEn dT-ts 800 sfr ftd
94qrffi qR Ro rilfr 60 gfr T.r
95tqr+ffi 100 ffirq
96ere qrfra (fr6 +-{M) 10 sfr E+e
97qrfrnff' 15 sfr dffi
98 <tq qr< qrqq qta 30 qfr T.r
99ercroft rsr 20 ffi r.r
100mqz-g[e- t Q,u 30 sfr +s
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t04 frTr{qwE fi-a 6r& 10 sfr q.r
105*iTffi d'w{ &.Tr gu' rtrr 10 yft q.r
106gt.qt Aff d,ilr fr-at gn'rto< 10 yft rq
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108fuq tqr A-e. g+ tar 10 gR r.r
109gfrqr qit +ilgat 10 gfr il.r{dqf+'6, qrfis
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LL7gfir 20 sft T.r
L2tgr 30 qfr T.r
113€t gq gs Ro {e srq 50 qfr T.r
LL4eg.{f,ric td '+ 60 gfr T.r
115eg{ drte rfr qlfi 60 yfr c.r
115Tgq 6rte rr& o6rr 60 gfr T.r
717Egq ?u tfr rv €z 20 sR ilr
118 d€{ 20 vfr r.r119
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120+{6 50
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L22fr fr-{ d'te r6m 15 yfr rq
L23EI-EI 20 gfr q.r
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12sfr-+, 40 gfr T.r
726q-+ arie rer& 40 gfr Trr
L27dEft td (Etr-ffi qqalt) 40 vft r.r
L28ffis t6 qt} (\,-€fru) 40 vfr rq
129+rRo to uum (q-€Su) 40 yfr rrr
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Delivery Schedule
Delivery Termsts
Consignee*
Date:
30 days from the date of receipt of supply order.'t
To the consigr6e destination at store delivery basis.
Medical Store,Civil Surleon,Civil Hospital,Jalna
Signature & stamp of bidder