Quick Reference Guide VGM Badge Holders - mcpplc.com€¦ · ©Maritime Cargo Processing Plc The...

©Maritime Cargo Processing Plc The Chapel, Maybush Lane, Felixstowe, IP11 7LL

Tel: 01394 600200 Fax: 01394 600222 June 2016

Quick Reference Guide – VGM Badge Holders


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Contents

Introduction ............................................................................................... 3 Support ..................................................................................................... 3 Logging On ................................................................................................. 4 Frequently Asked Questions .......................................................................... 4 Getting Started ........................................................................................... 6 Logging Off ................................................................................................ 7 Help Facility ................................................................................................ 7 Destin8 Input & Output ................................................................................ 8 COR - Company Output Requirements ........................................................... 9 TVW - Table View ...................................................................................... 11 LUM - Local Message Facility ....................................................................... 12 RPV - Report Viewer .................................................................................. 13 SNQ - Sales Ledger Enquiry ........................................................................ 14 IVQ - Invoice Enquiry ................................................................................ 15 ACQ - Accounts Charges Enquiry ................................................................. 15 TRC - Container Tracking ........................................................................... 15 PNQ - Purge Enquiry .................................................................................. 16


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INTRODUCTION

Destin8 is a Port Community System that enables all sections of the Maritime

Industry to facilitate the movement of cargo through a Destin8 enabled port.

A typical import container would be manifested by the Shipping Line, the

Forwarding Agent would nominate the container for clearance and submit the entry

to CHIEF, the Port would arrive the vessel and discharge the container, CHIEF would

return the routing for the entry and send clearance if and when applicable, the

Shipping Line would release the container to the nominated Haulier who would then

update the container with Vehicle or PIN details.

The Port will then outgate the container assuming the driver has supplied the

correct Vehicle/PIN details. Whilst all this is happening Government agencies like

Local Customs, Port Health, DEFRA etc. may require the container for checks with

any holds or releases being notified to the applicable parties.

All involved parties can use the Destin8 enquiry functions to view cargo information

in real time. This includes checking the Vessel expected/actual time of arrival,

Cargo Landed/Loaded status, Customs Clearance status, Outgated/Ingated status

and much more. All Destin8 companies have a 3-letter badge or company code,

which identifies them on the system and is used to ensure that consignments can

only be created, updated and viewed by an authorised badge holder.

Destin8 is currently available for use at the following ports (which includes any

ETSFs registered for that port) – Aberdeen, Bristol, Chatham, Coatbridge

(Glasgow), Felixstowe, Grangemouth, Greenock, Harwich, Hull, Immingham,

Ipswich, Liverpool, Sheerness, Teesport, Thamesport, Tilbury/London Container

Terminal and Tyne & Blyth.

SUPPORT

Functional and how to use support is provided by our Customer Services Help Desk

on 01394 600205 or e-mail to [email protected] during normal office hours.

Outside of normal office hours, you can either leave a voicemail message or if the

nature of your call requires urgent assistance, choose the automated divert to our

Technical Help Desk who will either assist or refer you to one of our on-call

members of staff.

Our Technical Help Desk can be reached on 01394 604915 and they will provide

you with technical assistance on networking issues but we ask you to please bear

in mind that they cannot, for security and legal reasons, actively undertake any

LAN configuration or internal network tests on your equipment. Our contractual

obligations preclude us from carrying out this work and our service provision is only

extended to the point of delivery i.e. your company owned network gateway and

we strongly advise that your own IT department or a suitable third party should

undertake all internal network configurations.

Functional and technical assistance is available 24/7 on either 01394 600205 or via

01394 604915 outside normal office hours.

mailto:[email protected]


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Logging On

To log onto Destin8 you need to complete the following:

Live: www.destin8.co.uk or Test: uat.destin8.co.uk

Frequently Asked Questions

What log-on credentials or user ids should I be using?

You will have been issued with a user name and password in your confirmation

letter. For first time users, the next page will prompt you for a change in password

- your new password will be validated to the following properties:

• Passwords must be a minimum of six alpha numeric characters

• All characters cannot be the same e.g. “AAAAAA” etc.

• Characters must not be consecutive in sequence e.g. “123456” or “bcdefg” etc.

• Characters must not be a sequence the same as those adjacent on a keyboard

e.g. “QWERTY”, “ASDFGH” etc.

When entering my log-on credentials on the Destin8 Sign-in screen, I get an error

response: 60099 - Authentication failed!

This is because you are not entering the correct user id and/or password i.e. 1234

or 1234A, 1234B etc. The other reason for this would be if an invalid password has

been entered more than three times, if that is the case your account has been

blacklisted and you will need to contact the Destin8 Help Desk to have the account

reset.

http://www.destin8.co.uk/

http://uat.destin8.co.uk/


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response: 62170 - User Name/ID already logged in or in use by a colleague

This is caused by a colleague already being logged in with the same user id. It may

also be caused by an abnormal disconnection i.e. the previous log-on was not

properly signed out and you should therefore use the option of logging out the

current session by re-entering the password and placing a tick in the box indicated

followed by Enter/Transmit or clicking the Sign In button.


response: 62153 - Invalid network location

Please be aware that any access via the Internet is validated against known IP

addresses. That is to say that if you are not coming from a known location, be it

your regular fixed data link, ISDN or Internet connection, then you will not be

allowed access to Destin8 due to this validation failure. You should contact your IT

department in order to ensure that they are aware of the Destin8 connection

requirements and have configured your access accordingly.

I have a pop-up box when I sign in: The password you have entered does not

match the password stored in Windows for this user name. Do you want to change

the password stored in Windows to your new entry?

This response is not from Destin8 and is likely to originate from Internet Explorer

or other third-party package used for automated password handling. We do not

recommend the use of stored passwords as this is a potential security risk and

where security is breached as a result we do not accept any liability for any

damages whatsoever. Please refer to our Legal Terms and Conditions for further

details.

What if I want to change my password?

Once logged in you can use the following transaction codes:

PWC; Admin>Password Administration

MTC; Admin>Memorable Text Administration


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Getting Started

Once you have logged into Destin8 you will be presented with the Home page. This

is used as a message board to display important messages from the system

operator or other Destin8 users. Any urgent messages e.g. CHIEF not available,

will be displayed as a broadcast alert along the blue panel at the top of the page.

At this point, if you have multiple badge codes you will need to select the code you

wish to work under. These are displayed on the left hand blue panel under

‘Company Log’ - simply click on the badge code you require. You can change the

badge code you are using at any time by going back to ‘Company Log’ and selecting

a different badge - there is no need to sign out.

You now have access to all the Destin8 screens for your type of badge code. To

navigate through the screens you can either use the drop down menus to find the

transaction you require or you can enter the three letter code in the ‘Transaction

Code’ white box on the left hand blue panel. The three letter codes can be found

by hovering over the wording on the drop down menu. Indicated throughout the

document are the transaction codes and how to navigate to the transactions via

the menu option. For example VNQ (transaction code); Vessel/Voyage>Enquiry

(menu options).


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Logging Off

To log off from Destin8, simply click ‘Sign Out’ on the left hand blue bar or type

‘BYE’ in the transaction field. Remember to do this each time, before you close the

browser, as this ensures that you are completely disconnected from Destin8.

If you exit the transaction without completing one of the above options, when you

try to log on again you may receive the error message ‘62170 - User Name/ID

already logged in or in use by a colleague’. Details on how to log on when

receiving this error can be found on page 5 of this document.

Help Facility

To access the on-line help facility, click on the ‘?’ icon located in the top left hand

corner of the blue bar just under the date and time.

This will open a separate window where you will find details of how to use the

transactions. You can refine your search by entering specific details such as

transactions codes or menu options.

If you are in a transaction and require help, you can click on the ‘?’ icon and it will

take you to the help screen for the transaction you are currently in.


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Destin8 Input & Output

Prints

E-mail attachments (SMTP) – this is the preferred option for delivery of printed

output and messages from Destin8 across the Internet. All we need from you is an

e-mail address to which we can send prints and other output. This can be a single

address which you configure with rules within your own corporate system to

distribute mail to the appropriate person/department or individual addresses for

direct e-mail delivery.

LPD/LPR (Network Printing) – outputs are sent direct to an LPD printer. In

order to deliver printed output and reports by this option the device will require to

be set up and configured at both the user’s end and by MCP. For more information

on this method of delivery please contact the Destin8 Helpdesk.

You can control the delivery of these prints in Destin8 by using transaction

OPR; Admin>Operator Printer Status.

Disabling the device will hold all reports on Destin8, Enabling it will deliver the

messages to your output device. To enable your printer, simply click the cursor in

the enable field and press ‘Go’. Other options are available to you if necessary and

these are explained on the help facility.


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COR - Company Output Requirements

Transaction COR; Admin>Reports>Company Output Requirements allows all

users to direct or suppress individual or multiple output(s) produced by Destin8 for

a specific device (printer/e-mail).

There are several options available within the transaction which can be selected

from the following depending on your requirements:

Outputs Required – All, Exports, Imports, Miscellaneous, Voyage or CHIEF

Output ID – The output id i.e. RAM01, the 3 letter transaction code or part

of it such as ‘R’ or ‘RAM’ can be entered, alternatively it can be left blank.

Output Format – The output format can be selected from the drop down

menu, if you wish to view all text outputs then select TXT and only this

output option will be displayed.

Device ID – The printer/e-mail device id e.g. MCP1 or MCPT can be entered

here if known and/or required. The drop down menu next to this field has 3

options ‘Blank’, ‘Select All’ and ‘Remove All’


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Here are two examples of the most commonly used selections within COR:

Example one: Manually updating multiple outputs for one or more devices

associated to a badge code:

Outputs Required - All for all outputs, Imports for only import outputs,

Exports for only export outputs etc.

Output ID – Leave blank

Output Format – All

Device ID – Leave blank

Once completed select ‘Go’

A screen will be returned listing all outputs as requested so you can check to receive

or uncheck to cancel receipt of the outputs listed. As you complete the screens and

press go more outputs will be displayed for amendment until you have reached the

final screen and a ‘Transaction Successful’ message will be displayed.

Example two: Automatically updating multiple outputs for a specific Device Id:

Outputs Required – Again choose ‘All’ for all outputs, Imports for only import

outputs, Exports for only export outputs etc.

Output ID – Leave blank

Output Format – All

Device ID – Select your printer/e-mail device code e.g. MCP1/MCPT and in

the next field choose from the drop down menu either choose ‘Select All’ to

select all outputs to be sent to the device entered or ‘Remove All’ to remove

all the outputs.

This will automatically update the COR table by adding or removing the outputs

selected in the above options.


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TVW - Table View

There are a number of codes that are used within Destin8 such as Port, Depot and

Berth codes etc. which are available for viewing within transaction TVW;

Admin>Table View; The following screen will be returned:

Use the drop-down menu to select the codes you wish to view.

Various combinations can be entered to affect a search - For example, if you want

to know the code for a particular company in order to send them a LUM message,

then select ‘Table - Company’, ‘Type of Search - Name’ and insert the first letter of

the company name in the ‘Name or Code’ field and click ‘Go’.

A list of all companies whose names begin with the chosen letter will then be

displayed, you can page through these using the arrow keys to find the relevant

company. If you wish to know their contact details you can click on the 3 letter

code on the left of the table and these details will be displayed.

Another useful example is searching for a Port code in a particular country. Select

‘Table - Port’, ‘Type of Search - Code’ and enter the 2 letter country code in the

‘Name or Code’ field. The system will display all ports for the selected country, in

alphabetical order by code. You do not need to know the FCPS Code it is there

purely for comparison purposes which aided the switch from FCPS to Destin8. For

full details of the operation of TVW, see the help facility.


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LUM - Local Message Facility

Transaction LUM; Admin>Local Unsolicited Message, is a very useful facility.

It enables any Destin8 user to send a message to any company on the system.

To send a LUM you would need to enter either the device code in the ‘Device’ field,

if you know the specific code that you want to send the message to e.g. MCP1 or

the 3 letter company code to whom you are sending the message e.g. MCP in the

‘Company’ field. Please see page 12 for details of how to find these codes in

transaction TVW; Admin>Table View.

The ‘Reference’ can be anything you like, for example a UCN that you are querying.

If you are sending one message only, check the ‘Last Message’ indicator, and if you

want a copy of what you are sending, leave the ‘Copy to Sender’ field ticked if not

then remove it. The remainder of the screen is for free text.

When you have completed your message, press ‘Go’ you will receive a transaction

accepted response. The message will be sent to the destination device immediately,

unless it is disabled, in which case it will be stored on the queue until such time it

is enabled. For more information on this transaction please see the help facility.


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RPV - Report Viewer

If you think that you are missing outputs or want to check whether they have been

delivered then use transaction RPV; Admin>Report Viewer.

There are several options available for your search criteria – details can be found

on our help facility. The most frequently used option is to check the outputs that

have been sent to your device, to complete this you need to ensure your output

device is entered within the ‘Device’ field, check the ‘Delivered’ box then click ‘Go’

this will then display all outputs that have been sent to you device.

From the screen displayed you can resend the outputs to your device or by double

clicking on the report required you can then complete a screen print.


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SNQ - Sales Ledger Enquiry

Transaction SNQ; Accounts>Sales Ledger Enquiry is an enquiry facility

enabling users to view details against their specific sales ledger account. The

enquiry can list all items with an option to show current year only, or all items with

an open balance.

On input of transaction code SNQ the system returns a screen where the following

options are available for selection:

Account: Enter account number 4 digit code often the same as Destin8

log on.

List all items: If selected will list all Sales Ledger entries not yet archived

for the requested account.

Current year only: Only available with 'List all items' option if selected only

the Sales Ledger entries not yet archived for the current year will be

displayed.

List Open Items: Select to view all 'Open' Sales Ledger entries for the

requested account.

Print: By selecting the print option a report will be sent to the default device

on Destin8, detailing the Sales Ledger entries, rather than displaying them

on screen.

On transmit a second screen is displayed, listing the details of the Sales Ledger

entries in order of oldest first. The details will show; Item (Sales Entry Type), Date

item allocated to the account, Serial/Invoice number, Original/Amount,

Open(DR)/Debit, Open(CR)/Credit and Balance. The account details may go over

one page, all details can be viewed by paging backwards and forwards.

Item/Sale Entry Type Description Key:

INV Invoice

CRN Credit Note

CSH Cash

CTR Credit Transaction

JNL Journal (reason will also be shown)

* Indicates Closed Item

The Serial/Invoice number will be hyperlinked for invoices and credit notes, when

clicked this will re-direct you to the relevant IVQ - Invoice Enquiry screen to view

the transactions and consignments relating to the Sales Ledger item.


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IVQ - Invoice Enquiry

Transaction IVQ; Accounts>Invoice Enquiry is an enquiry facility enabling

subscribers to view and reprint MCP Invoice details for their Destin8 badge code.

These can be displayed as either a detailed breakdown, PDF or as a CSV file.

On selection of this transaction the system requires you to either input an invoice

number, which is shown on the invoice/statement as the Serial No. e.g. 222/F0153

or a date range. If you are authorised to view the details for the invoice the

transaction invoice screen will be returned, displaying, a one line summary of the

charges. You can interrogate the summary further by selecting an individual charge

which will display the Date, Entry number/Transaction type, UCN, Unit Id and

Agents Reference. Or alternatively, input optional invoice type and/or month-end

range to display all invoices matching the criteria input.

ACQ - Accounts Charges Enquiry

Transaction ACQ; Accounts>Accounts Charges Enquiry is an enquiry facility

enabling users to view the transaction charges incurred and held on Destin8. The

initial screen allows you to select on a combination of the following:

Company Code: Mandatory field - 3 alpha Company/Badge code.

Charge Code: If you wish to view charges for a specific action i.e. Import

Non EC Unitised Cargo, the charge code can be selected from drop down

menu.

From and To: Enter a 'From and To Created Date' to view

charges incurred during the specific time period.

Totals Only?: If checked the following screen will display a summary of the charge code(s) and total number charge(s) allocated.

On transmit a summary screen will be displayed detailing all charges that match

the selection criteria entered, if no selection made and only the Company Code has

been entered, then all charges against that code will be shown. The charges will be

displayed in ascending charge code order and date/time, the details may go over

one page, all information can be viewed by paging backwards and forwards.

Summary of charges will be displayed with the following information, Company

Code, Charge Code, Charge Date, Transaction, UVI/UCN, Reference and

Entry/DUCR.

The Charge Date is hyperlinked, when clicked you are redirected to the

Account Charges Detail screen, this shows in more detail the consignment

information relating to the charge selected.

TRC - Container Tracking

This transaction TRC; Miscellaneous>Tracker is available to all users of Destin8

(including guests), and is viewable using any badge code. This action will display a

screen for the input of either, Unit ID, Bill of Lading or Booking Reference. If the

information is valid a second screen will be presented detailing the Import and/or

Export information relating to the search criteria.

An error ‘60396 - No details exist for requested search criteria’ indicates that the

consignment has not yet been entered on Destin8. For more information please see

the help facility.


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PNQ - Purge Enquiry

Transaction PNQ; Archiving>Purge Enquiry is available to users with specified

permission to view archived consignment details. All enquiries are subject to the

usual security of access and you will only see consignments in which your badge

code appears as the Cargo Broker, Nominated Agent/Declarant, Releasee/Past

Releasee/Haulier or Notify Party. Archive data will be available on-line for a period

of 4 years.

On input of transaction code PNQ the system returns a screen where the following

options are available for selection:

UVI: 5 digit Unique Vessel Identifier

UCN: 9 digit Unique Consignment Number

Bill of Lading: Alpha/Numeric Import Bill up to 35 characters

Booking Reference: Alpha/Numeric Export booking reference up to 35

characters

Vehicle: Alpha/Numeric Vehicle Registration entered at in &/or out gate up

to 8 characters

Amalgamated UCN: 9 digit Amalgamated Unique Consignment number

And optionally further define your selection by any combination of the following

options:

Cargo Type: Drop down options 'Imports' or 'Exports'

Arrival Date: Enter or select from the calendar icon the arrival to and from

dates you wish to search between

Cargo Broker: 3 Alpha code

Working Port: 5 Alpha code

Please enter a device to receive your UVI enquiry as a printed output:

Device Code: The printer or email device code that you require the output

to be delivered to e.g. MCP1 or MCPM

If you are unsure of the code(s) to be input, for Cargo Broker or Working Port,

place your cursor in the field required then press the F9 (Function key 9) on the

keyboard. Once you have found the details you require then double-click on the

code and it will infill the details.

On transmit a screen will be displayed, if only one matching consignment exists

then either the Import or Export details relevant to the consignment will be

displayed.

If more than one matching consignment exists then a summary screen will be

displayed, the UCN is hyperlinked for selection to view the full details. You are also

given the option to print the details by ticking the 'PRT' box and entering a

valid printer or email device within the 'Device Code' field.

Quick Reference Guide VGM Badge Holders - mcpplc.com€¦ · ©Maritime Cargo Processing Plc The...

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