Questionnaire survey on asbestos management in local ... · Bournemouth Borough Council. 12....

Department for Education / Health and Safety Executive

Questionnaire survey on asbestos management in local authority system built schools – Alphabetical list of responses

– July 2010

Introduction In 2009/10 HSE and the then Department of Children, Schools and Families (DCSF), now the Department for Education, jointly administered an online questionnaire survey, as a follow-up to the guidance issued by HSE in 2007 on asbestos management in system buildings in schools and other children’s settings. The questionnaire was aimed at all local authorities in England, that had responsibility for schools. One hundred and forty two local authorities responded to the survey, along with a number of other stakeholders involved with school maintenance. The questionnaire responses are reproduced in this document in alphabetical order of authority and can be accessed via an alphabetical index beginning on the next page. A number of local authorities responded to advise that they did not have any relevant buildings – these ‘Nil returns’ are listed on the last page. Following evaluation of these responses, 45 local authorities were selected for interventions (usually follow-up visits from HSE inspectors). 35 of these were targeted because their response indicated the need for further verification to clarify their management arrangements. In addition interventions were targeted at ten local authorities that did not respond to the questionnaire. The questionnaire did not request responses about individual schools.

1/860

Department for Education / Health and Safety Executive

Questionnaire survey on asbestos management in local authority system built schools – Alphabetical index of

responses Local Authority 1. London Borough of Barking and Dagenham 2. London Borough of Barnet 3. Barnsley Metropolitan Borough Council 4. Bath and North East Somerset Council 5. Bedford Borough Council 6. London Borough of Bexley 7. Birmingham City Council 8. Blackburn with Darwen Borough Council 9. Blackpool Council 10. Bolton Council 11. Bournemouth Borough Council 12. Bracknell Forest 13. Bradford Metropolitan District 14. London Borough of Brent 15. Brighton and Hove City Council 16. Bristol City Council 17. London Borough of Bromley 18. Metropolitan Borough of Bury 19. Calderdale Metropolitan Borough Council 20. Cambridgeshire County Council 21. Cheshire East Council 22. Cheshire West and Chester Council 23. Cornwall County Council 24. Pyramid Schools (Cornwall) 25. Coventry City Council 26. Croydon Council 27. Cumbria County Council 28. Derby City Council 29. Derbyshire County Council 30. Devon County Council 31. Catholic Diocese of Portsmouth 32. Doncaster Metropolitan Borough Council 33. Dorset County Council 34. Durham County Council 35. Ealing Council 36. East Riding of Yorkshire Council 37. East Sussex County Council 38. Education Leeds 39. London Borough of Enfield 40. Essex County Council 41. Gateshead Council

2/860

42. Gloucestershire County Council 43. Greenwich Council 44. London Borough of Hackney 45. Halton Borough Council 46. Hampshire County Council 47. Hartlepool Borough Council 48. London Borough of Havering 49. Herefordshire County Council 50. Hertfordshire County Council 51. London Borough of Hillingdon 52. Isle of Wight Council 53. Islington Council 54. Kent County Council 55. Kingston Upon Hull City Council 56. Kirklees Council 57. Knowsley Council 58. London Borough of Lambeth 59. Lancashire County Council 60. Leicester City Council 61. Leicestershire County Council 62. London Borough of Lewisham 63. Lincolnshire County Council 64. Liverpool City Council 65. Luton Borough Council 66. Manchester City Council 67. Medway Council 68. London Borough of Merton 69. Middlesbrough Borough Council 70. London Borough of Newham 71. Norfolk County Council 72. North East Lincolnshire Council 73. North Lincolnshire Council 74. North Tyneside Council 75. North Yorkshire County Council 76. Northamptonshire County Council 77. Northumberland County Council 78. Nottingham City Council 79. Nottinghamshire County Council 80. Oldham Metropolitan Borough Council 81. Oxfordshire County Council 82. Plymouth City Council 83. Borough of Poole 84. Portsmouth City Council 85. Reading Borough Council 86. London Borough of Redbridge 87. Redcar and Cleveland Borough Council 88. London Borough of Richmond upon Thames 89. Rochdale Metropolitan Borough Council 90. Rotherham Metropolitan Borough Council

3/860

91. Rutland County Council 92. Salford City Council 93. Sandwell Metropolitan City Council 94. Sefton Metropolitan Borough Council 95. Sheffield City Council 96. Shropshire County Council 97. Slough Borough Council 98. Solihull Metropolitan Borough Council 99. Somerset County Council 100. South Gloucestershire Council 101. South Tyneside Council 102. Southampton City Council 103. London Borough of Southwark 104. St Helens Council 105. Staffordshire County Council 106. Stockport Metropolitan Borough Council 107. Stoke City Council 108. Suffolk County Council 109. Sunderland City Council 110. London Borough of Sutton 111. Swindon Borough Council 112. Tameside Metropolitan Borough Council 113. Telford and Wrekin Council 114. Thurrock Council 115. Torbay Council 116. Trafford Metropolitan Borough Council 117. Wakefield Metropolitan District Council 118. Walsall Children’s Services 119. London Borough of Waltham Forest 120. London Borough of Wandsworth 121. Warrington Borough Council 122. Warwickshire County Council 123. West Berkshire County Council 124. West Sussex County Council 125. Wigan Council 126. Wiltshire Council 127. Wirral Local Authority 128. Wokingham Borough Council 129. Worcestershire County Council 130. City of York Council 131. Nil Returns

4/860

Local Authority: London Borough of Barking and Dagenham

Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: London Borough of Barking and Dagenham

Address line 1: Town Hall

Address line 2: Barking

Address line 3: Essex

Address line 4: IG11 7LU

Address line 5:

Address line 6:

Contact name:

Contact phone number:

Contact e-mail: 2. Background

6/860

http://www.hse.gov.uk/asbestos/index.htm

Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm 3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980? None. But refer to section 6 for explanation.

2. How many system-buildings in schools and other children's settings do you have responsibility for? Three.

3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP

SCOLA

SEAC

7/860

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL

BOULTON & PAUL TIMBER

LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD 2

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

YORKON

1

4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address? Sarah Oxley. Principal Asbestos Officer. Address as section 1.

Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance

8/860

1. Have all relevant system buildings in your schools and children’s settings

been visually inspected to:

a. identify gaps in columns and casings; and?

Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes

2. How many have yet to be visually inspected?

None 3. What is your timescale for completing all visual inspections?

Complete. Re-inspections are ongoing. 4. Was any remedial action required? (Yes or No) Unknown If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) An ongoing programme of managing ACMs includes inspections, containment and removals. If not, give expected completion dates?

6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?

No

5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No

(If no, please explain current position)

a. inform relevant staff where asbestos is likely to be present including potential contamination of

Yes

9/860

Yes No


ceiling voids? b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?

Yes

c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?

Yes

d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?

Yes

e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?

Yes

f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?

Yes

f. ensure that up-to-date asbestos registers are available?

Yes

g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?

Yes

h. consult Health and safety representatives about the management of asbestos in relevant system built premises?

Yes

2. Does every school have arrangements in place to rectify damage to

columns and casings? (yes or No) Yes If Not please explain: Within the Borough there is one VA school that manages this directly.

10/860

3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes but refer previous answer. If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: An ongoing programme of managing ACMs including inspections, containment and removals is in operation. This involves a small in-house team, an external consultant who monitors ACMs and a specialist removal company. Within the Councils Capital programme, funding is set aside for this work. Schools are re-inspected ona six-monthly basis and detailed reports are issued to duty holders [headteachers].

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) The three system-build buildings identified are constructed between 1992 and 1994. There are other buildings built during the 1950s and 1960s that are not strictly ‘system build’ but might contain some of the features identified in this questionnaire. As with all schools within the estate, these are monitored as described in the answer to section 4. Detailed information as to how ACMs are managed is available on request.

Local Authority: London Borough of Barnet Asbestos management in system built schools and system built children’s settings

11/860

1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: London Borough of Barnet

Address line 1: Building 4, North London Business Park, Oakleigh Road South, London N11 1NP

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:


Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and

12/860


• there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm 3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?

Twenty two, seven of which have structures with structural clad columns containing ACM. Please note a number of schools are in the process of being rebuilt and the original building to be demolished. 2. How many system-buildings in schools and other children's settings do you have responsibility for?

22 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP Assumed two based on recent surveys

SCOLA

SEAC

ORLIT

HILLS

13/860

SPOONER

MACE Assumed 1

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

Others (please state)

Four

4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?

Interim contact subject to restructuring of Barnet in house staff. Head of Capital Team Commercial Directorate London Borough of Barnet, North London Business Park, Oakleigh Road South, London N11 1NP

14/860

Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Asbestos reports held electronically centrally. 4. Action taken on receipt of alert and guidance 1. Have all relevant system buildings in your schools and children’s settings





0 3. What is your timescale for completing all visual inspections?

Complete 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Various locations identified in updated visual inspections N/A

5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates? N/A


15/860

None reported 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No


a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?

Yes

b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?

Yes


Yes


Yes


Yes


Yes


Yes

16/860

Yes No



Yes


Yes


columns and casings? (yes or No) Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: Schools (duty holders) have been advised in relation to inspection, maintenance and repair of all previously suspected ACM but this has not been individually verified by the LA. A review of remedial action is in progress. As part of the review additional guidance with regard inspection/monitoring of seals and tiles will be given to schools 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Systems have already been established to monitor suspected ACMs. When the asbestos registers are updated these monitoring systems are reviewed accordingly.

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Barnet undertook to review and update all identified community schools system building asbestos surveys of buildings under its control. As part of the survey the duty holders were informed of the survey purpose, issues connected with ACM and any subsequent remedial action required explained and documented.

17/860

Schools which have structures with structural clad columns containing ACM, which were not in Barnet’s control were informed, by letter of the need to review system building asbestos condition and maintenance of ACM in system buildings

Local Authority: Barnsley Metropolitan Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm

18/860

The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Barnsley Metropolitan Borough Council

Address line 1: Berneslai Close

Address line 2: Barnsley

Address line 3: S70 2HS

Address line 4:

Address line 5:

Address line 6:

Contact name:


Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006.

19/860


This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm

3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?

31 Schools 2. How many system-buildings in schools and other children's settings do you have responsibility for?

38 system-buildings in schools 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP 28

SCOLA

SEAC

ORLIT

HILLS

SPOONER 1

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

20/860

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


1no. Horsa Building, 1no. Hengist Building & 7no. 3MRT Buildings


Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance 1. Have all relevant system buildings in your schools and children’s settings



No b. identify damage to the column casings?; and No c. identify missing or damaged ceiling tiles? No


21/860

35no. system buildings have had Type 2 Asbestos Surveys, additionally 27no. buildings have had further core samples taken. 8no. outstanding for core samples. 3. What is your timescale for completing all visual inspections?

30th April 2009 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? CLASP Mark 3b - 1966/67 - Columns CLASP Mark 4 - 1966/67 - Columns CLASP Mark 4 - 1967/68 - Columns CLASP Mark 4 - 1968/69 - Columns CLASP Mark 5 - 1971/72 - Columns CLASP Mark 5 - 1974/75 - Columns 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates? All known remedial action taken as at 31st March 2009.


No particular problems raised. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



Yes


Yes

c. advise schools, and other relevant staff of action to take if they find or

Yes

22/860

Yes No


suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?


No (If no,

please explain current position below)


Yes


Yes

g. ensure that up-to-date asbestos registers are available?

No (If no,


h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?

Yes

i. consult Health and safety representatives about the management of asbestos in relevant system built premises?

Yes

Explanation of current position relating to any no answers to a) to i) above: (d) Letter being drafted to system built schools to be issued by 30/04/09. (g) All schools have had type 1 asbestos survey reports, guidance on managing asbestos & Authorisation to Work Booklets. Type 2 surveys currently being undertaken, revised reports issued to schools following Council verification.

23/860

2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)

Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) No Please explain current position: Letter being drafted to system built schools to be issued by 30/04/09. In addition the Authority will visit every school over the next 12 months to train staff on how to undertake regular monitoring of asbestos containing materials in their school. 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])

24/860

Local Authority: Bath and North East Somerset Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or

25/860

disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation Organisation: Bath & North East Somerset council Address line 1: Guildhall Address line 2: High Street Address line 3: Bath Address line 4: BA1 5AW Address line 5: Address line 6: Contact name: Contact phone number:

Contact e-mail:

2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of

26/860

the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm

3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980? A. 94 2. How many system-buildings in schools and other children's settings do you have responsibility for? 153 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP 0 SCOLA 0 SEAC 0 ORLIT 0 HILLS 2 SPOONER 0 MACE 0 LAINGSPAN 0 SIMMS SON AND COOK

0

ONWARD 0 VIC HALLAM 0 PRATTEN 37 METHOD 25 CLAW 0 BRISTOL 0 ASC 0 AUSTIN-HALL 0 BOULTON & PAUL TIMBER

0

LESSER BS 0 STONERE SB 0 SWIFTPLAN LTD 0 TERRAPIN LTD 0 TRANSLINK LTD 0 WARNICK & SONS 1 YOUNGMAN SB 0

27/860

ELLIOT 70 HORSA 11 REYNOLDS 1 DEVON LADY 3 COMPTON 1 HYPALON 1 ROLLALONG 1 4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address? Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? http://asbestos.bathnes.gov.uk

4. Action taken on receipt of alert and guidance Have all relevant system buildings in your schools and children’s settings been visually inspected to: a. identify gaps in columns and casings; and? Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? A. Yes 2. How many have yet to be visually inspected? A. None 3. What is your timescale for completing all visual inspections? All premises re-inspected annually. 4. Was any remedial action required? (Yes or No) Yes

28/860

If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Column casings sealed and or encapsulated dependent on exposure. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates? A. 6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)? A. Encapsulation adhered directly to ACM can create further problems if dislodged, which then pulls part of ACM away. Our preferred repair method is to encapsulate columns within a new timber enclosure that is fixed to (non-ACM)wall substrate. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No (If no, please explain current

position) a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?

Yes


Yes

29/860


Yes


Yes


Yes


Yes


Yes


Yes


Yes

Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) A. Yes 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes

30/860

4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Please call to request further information. B&NES asbestos register and asbestos management policies are published electronically in the public domain.

Local Authority: Bedford Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or

31/860

disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Bedford Borough Council Children, Schools and Families Services

Address line 1: Borough Hall

Address line 2: Cauldwell Street

Address line 3: Bedford

Address line 4: MK42 9AP

Address line 5:

Address line 6:

Contact name:


Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns

32/860


with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm


We have 11 system build properties, built within this period, as identified by our property consultants, Mouchel. 2. How many system-buildings in schools and other children's settings do you have responsibility for?

We have 11 system build properties, as identified by our property consultants, Mouchel. 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL

33/860


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

Others (please state) HORSA

11


Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? As for 4. above 4. Action taken on receipt of alert and guidance 1. Have all relevant system buildings in your schools and children’s settings



See below b. identify damage to the column casings?; and See below c. identify missing or damaged ceiling tiles? All buildings have had a type 2 asbestos survey and visually inspected annually.

We have commissioned urgent Type 2 Asbestos Surveys for all Children’s Services buildings in the Borough’s estate. The priorities are for Children’s Services (non-school) buildings and premises used for vulnerable adults.


None. 3. What is your timescale for completing all visual inspections?

34/860

All completed in 2009. 4. Was any remedial action required? (Yes or No) Programmable work is not known yet – we are awaiting the results of the inspections from our external property consultants. No urgent remedial work was identified. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Depends on the outcome of the inspections as mentioned above. 5. Have you completed all remedial actions? (Yes or No) Depends on the outcome of the inspections as mentioned above. If not, give expected completion dates? Depends on the outcome of the inspections as mentioned above.


Not yet known – awaiting the report of external consultants.


Yes No



See note below


See note below


See note below

35/860

Yes No



See note below


See note below


See note below


See note below. Every Children’s Services establishment has been issued a standard asbestos log. 2009 annual inspections are all

complete and revised logs are being issued.

g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, e.g. caretakers and other maintenance staff?

See note below


See note below

We will raise awareness and provide support for the management of asbestos in schools and other children’s services establishments by: a. currently updating existing Health and Safety Manual to reflect our Unitary

Authority status as from 1 April 2009, to be made available to all staff on the Council’s Intranet, exploring possibility of CD of manual also being sent to all Borough Council locations, to ensure school and other Children’s Services establishment staff without access to the intranet can also access the information;

b. providing information on the Council’s Intranet site to include useful links to other asbestos-related information e.g. HSE information;

c. offering premises management training courses to include a module on management of asbestos and legislation;

d. updating our premises management manual which will be available online and include information on asbestos;

36/860

e. offering specific training course on the management of asbestos as part of the Council’s Corporate Safety Training Programme. This will be aimed at headteachers and other senior managers including business managers and premises managers;

f. including relevant information articles in ‘Aspire’, our Children’s Services newsletter which goes out to all schools, to raise awareness and detail issues other schools may have experienced e.g. litigation;

g. holding quarterly meetings with school unions, Corporate Safety and Children’s Services to discuss any issues generally and to provide an opportunity for unions to raise any issues from their members and work on solutions together with the Council.

We are also aware that there are sometimes shortfalls in disseminating information through from Headteachers and other establishment managers who have attended training courses to other members of staff (e.g. other establishment managers need to understand the purpose of the asbestos log book and who needs to see it; within schools teachers and other staff need to know which classrooms may have asbestos containing materials. Through the measures outlined above we intend to improve communication of Health & Safety related information in schools and other children’s services establishments. 2. Does every school have arrangements in place to rectify damage to

columns and casings? (yes or No) See comments below If Not please explain: Any asbestos related work identified by the annual inspection is undertaken by Mouchel on behalf of schools. Any incidental concerns are inspected and actioned by Mouchel through the year. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Annual inspections are carried out by Mouchel. The asbestos log on site indicates the presence of asbestos in the ceilings. All asbestos relatyed work is undertaken by Mouchel on behalf of the schools. If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Not yet but please see note below Please explain current position: We will ensure that appropriate asbestos managements are kept up to date through the measures outlined in our response to Q. 5.1 above.

37/860

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) We wish to stress that Bedford Borough Council is a new unitary authority dealing with children’s services which were, until 31 March 2009, the responsibility of the former Bedfordshire County Council. We recognise fully our responsibilities for the good stewardship of the premises for which this questionnaire applies and have set out in our response the measures that we intend putting in place as soon as is practicable.

Local Authority London Borough of Bexley Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: London Borough of Bexley

Address line 1: Children’s and Young People’s Services

Address line 2: Hill View

Address line 3: Hill View Drive

Address line 4: Welling

38/860


Address line 5: Kent

Address line 6: DA16 3RY

Contact name:


Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm


39/860

Bexley has a comprehensive on-line asbestos management system (4 Thought) in place, which contains asbestos records for each school and setting, including management/planning tools, photographs of asbestos-containing materials, and audit records. The system is regularly updated to provide current asbestos information for each school. All schools are required to carry out annual audits of asbestos-containing materials and record their actions on 4Thought. Schools are prompted to carry out these important audits by way of email alerts. The system also has the ability to produce a “Permit to Work” which must be issued to any contractor undertaking intrusive works. The permit will provide the contractor with comprehensive information, and pictures of asbestos- containing materials in the area in which they will be working. System buildings will obviously be included within the asbestos management system. However we do not have specific records of system buildings available at the present time. We do know that some system buildings, for example ROSLA buildings, have already been removed. We are embarking on a new round of condition surveys, and information about system buildings will be collected at the same time. 2. How many system-buildings in schools and other children's settings do you have responsibility for?


CLASP

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

40/860

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB






b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles?


41/860

3. What is your timescale for completing all visual inspections?

4. Was any remedial action required? (Yes or No) If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) If not, give expected completion dates?



Yes No





d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers,

42/860

Yes No


displays, decorations, etc), in a way that is likely to damage the casings or the seals? e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?






columns and casings? (yes or No) If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position:

43/860

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])

44/860

Local Authority: Birmingham City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Birmingham City Council; Children, Young People & Families

Address line 1: Asset Management, Margaret Street, Birmingham, B3 3BU

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:


Contact e-mail:

45/860


2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm


13 2. How many system-buildings in schools and other children's settings do you have responsibility for?

13

46/860


CLASP 4

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM 9

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB



47/860






9 - these are the Vic Hallam buildings which, although having had a Type 2 Management Survey a further visual survey is planned. 3. What is your timescale for completing all visual inspections?

Xmas 2009 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Suspect columns sealed and ceilings reinstated. Some works to boiler rooms. Building age @ 1964-1967 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?


No

48/860


Yes No



Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes

h. consult Health and safety Yes

49/860

Yes No


representatives about the management of asbestos in relevant system built premises? 2. Does every school have arrangements in place to rectify damage to

columns and casings? (yes or No) Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Arrangements include: 1 Termly reminder to Head Teacher (Asset Management termly letter) 2 Comprehensive guidance and advice via School Property Handbook, regular e-briefings, asbestos management guidance on BGFL(CYP&F web site) 3 Survey data held electronically and accessed by schools 4 Specialist team established in BCC property function (Urban Design) to manage asbestos survey/guidance/removal/encapsulation.This includes visits to validate statutory testing arrangements inc asbestos. 5 Support by Safety Officers and Asset Management staff 6 Information shared/policy developed with Teacher Assoc and TU reps via Safety Cttee 7 Information shared with Bursars Group 8 Issues shared/policy developed via Schools Property Working Group made up of representatives from Teacher Assoc, Trades Unions, Head Teachers (all phases), Governors and Bursars


50/860

Local Authority Blackburn with Darwen Borough Council

51/860


Organisation: Blackburn with Darwen Borough Council


Address line 2: King William Street

Address line 3: Blackburn

Address line 4: BB1 7DY

Address line 5:

Address line 6:

Contact name:


Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being

52/860


slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm


5

2. How many system-buildings in schools and other children's settings do you have responsibility for?

5 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP Unknown

SCOLA Unknown

SEAC Unknown

53/860

ORLIT Unknown

HILLS Unknown

SPOONER Unknown

MACE Unknown

LAINGSPAN Unknown

SIMMS SON AND COOK Unknown

ONWARD Unknown

VIC HALLAM Unknown

PRATTEN Unknown

METHOD Unknown

CLAW Unknown

BRISTOL Unknown

ASC Unknown

AUSTIN-HALL Unknown


Unknown

LESSER BS Unknown

STONERE SB Unknown

SWIFTPLAN LTD Unknown

TERRAPIN LTD Unknown

TRANSLINK LTD Unknown

WARNICK & SONS Unknown

YOUNGMAN SB Unknown


Unknown



54/860

1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:


Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles?

Yes



N/a 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? N/a 5. Have you completed all remedial actions? (Yes or No) N/a If not, give expected completion dates?

N/a


N/a

55/860


Yes No










h. consult Health and safety representatives about the

56/860

Yes No


management of asbestos in relevant system built premises? 2. Does every school have arrangements in place to rectify damage to

columns and casings? (yes) If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes) If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? -yes Please explain current position:

2004 - Series of Asbestos coordinator training sessions held for Headteachers

2008 - Series of 'Property awareness' sessions-for Heads/ Bursars and senior staff/ mgrs in schools- part of the session focused on Asbestos and mgt in schools.

2007/2008/2009- 'Property Awareness' sessions held for all new Heads starting in the borough and for our potential Heads of the future group.

Each year all schools receive - Asbestos Alerts- reminding schools of the dangers and how schools should be managing Asbestos.

A number of workshops held for Site supervisors over recent years- again part of the focus was on managing Asbestos in schools.

Since Jan 09, the Estates and FM mgr has visited all schools, meeting on a 1:1 basis with each Headteacher reinforcing the key messages around statutory compliance- with a focus on Asbestos.

Asbestos Presentations given in the Schools Health and Safety Consultative Committee - Feb 2009- Cross section of Heads, Trade Unions and Teacher Associations.

All schools in the borough buy into a Property SLA run by either the Diocese (7 schs) or Capita symonds (64). Each school has a Building Liaison Officer, assigned to them who looks after all their property needs. In addition Capita symonds employ a range of specialists including experts on asbestos.

57/860

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Please be advised that we became a Unitary Authority in 1998. Unfortunately we did not receive very much property data appertaining to our school estate. We have tried to locate the data in the past, but with little success. We are therefore not in a position to determine the type of system build used re many of our buildings, which we have inherited. However that said we have up to date Type 2 asbestos surveys in all school buildings, with Type 3 available for some buildings, or part of some buildings- where remodelling, refurbishments or extensions have taken place over the years.

Local Authority: Blackpool Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at

58/860

www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Property Services Blackpool Council

Address line 1: Perry House

Address line 2: Layton Depot

Address line 3: Blackpool

Address line 4: FY3 7HW

Address line 5:

Address line 6:

Contact name:



59/860






CLASP

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

60/860

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB



Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? As above 4. Action taken on receipt of alert and guidance 1. Have all relevant system buildings in your schools and children’s settings



Yes all have received type 2 surveys with an Asbestos register management system at each location b. identify damage to the column casings?; and Yes as above each setting has had a type 2 survey and any remedial work found at that time acted upon.

61/860

c. identify missing or damaged ceiling tiles?

Yes. Ceiling tiles when replaced are replaced with different materials


None. All Schools and childrens buildings have been inspected 3. What is your timescale for completing all visual inspections?

N/A 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? See attached spreadsheet 5. Have you completed all remedial actions? (Yes or No) Yes. If not, give expected completion dates?


No 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



X


X


X

62/860

Yes No


suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?

X


X


X


X


X


X


columns and casings? (yes or No) As part of the management plan we re-inspect the schools every six months. We have formed a partnership with two Asbestos surveying/removal companies to advise us of any Asbestos issues. If there are any problems in-between the inspection periods the school supervisors contacts us instantly. If Not please explain:

63/860

3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Yes. We inspect all buildings every six months. There is an Asbestos register on every site and all maintenance issues are reported to the Councils Asbestos manager of any damage/building issues as and when they occur 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])

64/860

Local Authority: Bolton Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant

65/860

information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Bolton Council

Address line 1: Corporate Property Services

Address line 2: Units 10-11 Bolton Technology Exchange

Address line 3: Queensbrook

Address line 4: Bolton

Address line 5: BL1 4AY

Address line 6:

Contact name:


Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time.

66/860


The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm

3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980? 40


40

3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD 40

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

67/860

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB



As above Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? As Above 4. Action taken on receipt of alert and guidance 1. Have all relevant system buildings in your schools and children’s settings



Not relevant b. identify damage to the column casings?; and Not Relevant c. identify missing or damaged ceiling tiles? Yes as part of type 2 surveys.


Repeated Annually 3. What is your timescale for completing all visual inspections?

All have been inspected but are re-inspected annually. 4. Was any remedial action required? (Yes or No) Not specific to the onward system

68/860

If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?


No. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



Yes


Yes


Yes Column seals is not applicable.


N/A Not Applicable.

69/860

Yes No



Yes


Yes


Yes


Yes


Yes


columns and casings? (yes or No) N/A If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Asbestos registers have been issued to all schools. Asbestos management plans are being developed to ensure that all known asbestos is assessed and photographed on an annual basis.

70/860

Asbestos awareness training is available online to all schools. Processes are in place to ensure all contractors have to consult the asbestos register prior to commencing work on site. Occupational health and safety specialist service carry out a health and safety audit programme of all schools. This includes a section on asbestos management procedures and systems. The audit is based around the management of the health and safety systems, the occupational health and the safety assessment standards (OHSAS 18001). All the areas outlined in the audit check sheet will be examined to determine the standard of health and safety compliance within the service. The purpose of the audit is to review the schools’ current Health and Safety provisions and provide them with guidance and advice. 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Our processes and procedures are the same throughout all schools. The only system built schools Bolton Council has are of the ‘Onward’ system. The problem in respect of asbestos lined column casings is not present within these buildings.

71/860

mailto:[email protected]

Local Authority: Bournemouth Borough Council Please accept our apologies for not completing the questionnaire by the required date, there seems to have been some confusion regarding the term “System Buildings” which has made it difficult for the online questionnaire as it refers to “system buildings” to be completed. In order for me to provide you with the information, please find below the details below which I have received from our Principal Building Surveyor in Building Services who attempted to complete the on-line questionnaire.

1. Your enquiry was directed to Chief Executive of the Bournemouth Borough Council (BBC). The council now since reorganisation a few years ago have four Executive Directors who would be delgated the role and be responsible for some of the buildings below.

2. Background – this doesn’t ask any questions but it is where the some of the confusion is introduced. In this, “system buildings” are made synonymous with steel framed buildings. In my opinion the “relevant” buildings are surely those with asbestos fire-proofed steel frames – whether they are “system” buildings or not is not really important.

3. “Identification of relevant buildings” – this heads up the section that has questions that, unfortunately, fail to identify the relevant buildings.

3.1 Bournemouth Borough Council has responsibility for 9 No. sites (depending on precisely how broadly you interpret the term “children’s setting”. These are: 1. The Don Low Centre at 5 Hyde Road 2. Kinson Primary 3. Linwood School 4. Winton Arts & Media College 5. Strouden Scout Hut 6. The Bishop of Winchester Catholic Comprehensive School 7. St Clement’s and St John’s Primary 8. St Katherine’s Primary School 9. St Mark’s Primary School In my opinion, these are not really the “relevant” buildings.

3.2 Following clarification from the HSE 28/09/09 it appears that this question should be interpreted as the number of system buildings on the site previously identified in question 3.1, (I.e. also dating from 1945 to 1980). This will give 9 buildings, one each at each of the sites listed in 3.1 above. These do not include any “relevant” buildings.

72/860

3.3 As far as I am aware, BBC has none of the system building types listed. All ours would be put in the “others” box as follows: 3 No. HORSA Blocks (at Kinson Primary, St Marks Primary (a VA school where BBC will share some responsibilities with the Diocese) and the Scout Hut at the former Strouden Library site (where BBC retains responsibility for external and structural repairs)). These were built circa 1948 and comprise pre-cast concrete portal frames with asbestos cement roof coverings; 3 No. Marley type concrete sectional garages (at Linwood School, at St Clement’s and St John’s Primary School and at The Bishop of Winchester Catholic Comprehensive School, the latter two where the BBC shares some responsibilities with the Diocese); An all-timber building of unknown type – The Don Low Centre at 5 Hyde Road; The Pavilion at St Katherine’s Primary School (substantially timber, type unknown). The John Blundell Building at Winton Art’s and Media College may be a system building (type unknown). It was formerly a ROSLA Block at Glenmoor School and was comprehensively refurbished prior to transfer. The refurbishment included asbestos removal. Non of the foregoing, in my opinion, are “relevant” buildings.

3.4 Have all relevant system buildings been inspected? We don’t have any “relevant system buildings”. There is no box to answer “Not applicable” to any of the following questions.

In summary: Where the buildings are a school and they are either a Community or a Voluntary Controlled the delegated role would be with the Executive Director for Children & Families Services. Where in the case of the Strouden Scout Hut as above the delegated role would be with the Executive Director for Adult & Community Services. Where in the majority of the “St” schools above the delegated role would be with the Governors of the school. As the information above shows, the buildings stated above are not the type that the questionnaire asks for. I trust the above information will assist with the process of the asbestos work in schools.

73/860

Local Authority: Bracknell Forest Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Bracknell Forest Borough Council

Address line 1: Easthampstead House

Address line 2: Town Square

Address line 3: Bracknell

Address line 4: Berkshire

Address line 5: RG12 1AQ

Address line 6:

Contact name:

74/860





Seventeen

75/860


Twenty Five 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD Twenty two

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

Others (please state) HORSA

Three


76/860

4. Action taken on receipt of alert and guidance 1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:


Not applicable to the types of buildings that we have b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles?



Not Applicable 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) Not Applicable If not, give expected completion dates?


Not applicable 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No


a. inform relevant staff where asbestos is likely to be present

Yes

77/860

Yes No


including potential contamination of ceiling voids? b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?

Yes


Not applicable to the types of buildings that we have


Not applicable to the types of buildings that we have


Yes


Yes


Yes


Training is currently being arranged for a wide range staff who may find themselves in this position


Yes


columns and casings? (yes or No) If Not please explain:

78/860

Not applicable to the types of buildings we have 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no)

If Not please explain: Not applicable to the types of buildings we have 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Whilst the specific measures detailed in this section do not apply to the types of buildings we have, we do have arrangements to ensure that general asbestos control measures remain effective. This comprises specific discussions between out Health & Safety Advisors and those responsible for day to day site safety, followed by regular H&S audits of all of our properties to ensure that procedures are being followed. 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) We do not have any CLASP or the later SCOLA building on this estate. We do have a number of Method Consortium buildings that, whilst superficially similar to the CLAST system, do not suffer from the same problems with regards asbestos as their construction detailing is different. The asbestos that is present in those buildings is managed in a conventional manner as set out below. We also have a small number of Horsa pre-fabricated concrete buildings, constructed in the late 1940’s. These do contain a significant amount of asbestos but they are very much a known quantity and a managed accordingly. All of our buildings have undergone a Type 1 asbestos survey and copies of these, along with an Asbestos Risk Management Plan prepared by the Borough Surveyors, are held on each individual site. We are currently in the third year of a three year co-ordinated programme to carry out Type 2 asbestos surveys on all of our buildings. This programme is due to be completed by March 2010.

79/860

Our approach with the Type 2 surveys is as follows: On receipt of the survey we arrange to carry out appropriate remedial works to any ACM’s that are recorded with a risk score of 1 or 2 in the Duty Holders Action Plan. This may be encapsulation but is more often complete removal of the material. Each site has a designated Responsible Person charged with asbestos risk management. Following any immediate remedial works, the Type 2 survey is issued to this person, along with an updated Asbestos Risk Management Plan. We then arrange for one of the Borough’s Health & Safety Advisors to visit site and talk through the detail of the new survey and plan with the Responsible Person and any other relevant on-site staff. The aim of this is to ensure that they understand both their responsibilities and how to use the survey on a day to day basis. Our H&S Advisors then undertake regular audits of our properties to ensure that the correct procedures are being adhered to.

Local Authority: Bradford Metropolitan District Council

80/860


Organisation: Bradford Metropolitan District Council

Address line 1: Flockton House, Flockton Road, Bradford BD4 7RY

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



81/860




None 2. How many system-buildings in schools and other children's settings do you have responsibility for?

44 that were built after 1980 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP 0 Had 4 but they were demolished

SCOLA

SEAC

82/860

ORLIT 0 Had 6 or 7 all demolished

HILLS

SPOONER 0 Had some but demolished in Re-Org

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD 0 Had some but demolished in Re-Org

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


44 System type built since 1980



83/860





We have none of the relevant buildings 3. What is your timescale for completing all visual inspections?

We have none of the relevant buildings 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? We have none of the relevant buildings 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates?

We have none of the relevant buildings


We have none of the relevant buildings

84/860


Yes No



Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes

85/860

Yes No


management of asbestos in relevant system built premises? Explanation of current position for any 'No' answers: Whilst we have none of the relevant buildings we have ticked yes as we have the required policies and procedures and training in place for all schools within the Authority's control. All schools have a copy of the 'Premises Asbestos Register' along with guidance documents issued to them and training is provided at the time of issue/review. We also have a programme of annual inspection visits and review to schools by one of the Asbestos Surveyors with the head teacher. 2. Does every school have arrangements in place to rectify damage to

columns and casings? (yes or No) No If Not please explain: As we have none of the relevant buildings. Ditto response to Item 1 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: As we have none of the relevant buildings Ditto response to item 1 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Ditto response to item 1


Local Authority: London Borough of Brent Asbestos management in system built schools and system built children’s settings

86/860


Organisation: London Borough of Brent

Address line 1: Children & Families

Address line 2: Chesterfield House

Address line 3: 9 Park Lane

Address line 4: Wembley

Address line 5: HA9 7RW

Address line 6:

Contact name:


Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings.

87/860


When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm


9 schools 2. How many system-buildings in schools and other children's settings do you have responsibility for?

12 Terrapins - single hutted classrooms 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP 1

SCOLA

SEAC 2

ORLIT

HILLS

SPOONER

88/860

MACE

LAINGSPAN 2

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD 12 single temporary hutted classrooms

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


1 Timber Framed Hybrid 1 Laingspan & steel framed hybrid 2 Conventional / system Hybrid SEAC


As at Question 1 Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? As at Question 1 4. Action taken on receipt of alert and guidance

89/860



Included as part of last type 2 survey for premises Included as part of asbestos survey register updates undertaken in 2008 and

2009 b. identify damage to the column casings?; and


2009 c. identify missing or damaged ceiling tiles?


2009



All schools (community, VA and foundation) undertaken every year as part of register updates

4. Was any remedial action required? (Yes or No) If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Hay Lane School Clasp 4 Building. Exposed columns sealed. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?



90/860

Yes

No (If no, please

explain current position)


Copy of type 2 surveys and register updates provided to all schools

‘Local Asbestos Management Plan‘ (LAMP) for schools template produced - copy of documents provided to all local duty holders via circulars and during dedicated training (see below)

Provision of dedicated training in 2008/9 to all local duty holders (included details of LAMP)


Local duty holder responsible for ensuring staff are made aware of LAMP, survey, register updates and local briefings about ACM etc. This formed part of the asbestos awareness training


Local duty holder responsible for ensuring staff are made aware of LAMP, survey, register

updates and local briefings about ACM etc.


Local duty holder responsible for ensuring staff are made aware of LAMP, survey, register

updates and local briefings about ACM etc.


Copy of asbestos survey and register updates made available to such persons by local duty holder

Template ‘Register of

91/860

Yes

No (If no, please


Readers of the Asbestos Survey Report’ document supplied provided to all local duty holders – document to be signed by such persons prior to commencing work

Template ‘ Permit to Work’ document supplied provided to all local duty holders – document must be signed by local duty holder prior to works commencing


All ACM works organised by asbestos duty holder and asset management teams for schools and children centres are in accordance with CAR 2006


asbestos survey register updates undertaken in 2008 and 2009


Provision of dedicated training in 2008/9 to caretakers and site managers (included details of LAMP)


Copy of LAMP, type 2 survey and register updates available to all staff including safety representatives - see A


columns and casings? (yes or No) Yes If Not please explain:

92/860

3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no)

Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Audits in future will be undertaken by Health Safety and Licensing Officers of

asbestos management arrangements in all schools. Periodic reminders sent to local duty holders 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])

93/860


Local Authority: Brighton and Hove City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Brighton & Hove City Council

94/860


Address line 1: King’s House

Address line 2: Grand Avenue

Address line 3: Hove

Address line 4: BN3 2SR

Address line 5:

Address line 6:

Contact name:



95/860


NONE 2. How many system-buildings in schools and other children's settings do you have responsibility for?

NONE 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? N/A

CLASP

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

96/860

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB









4. Was any remedial action required? (Yes or No) If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action?

97/860

5. Have you completed all remedial actions? (Yes or No) If not, give expected completion dates?



Yes No



Yes .


Yes .

c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others, eg, visiting workers, to report any damage to column seals or ceiling tiles?

Yes


Yes


Yes

98/860

Yes No



Yes


Yes


Yes


Yes


columns and casings? (yes or No) If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position:

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Following consultation with our maintenance consultants it was established that there are no system buildings (as previously described) in Brighton & Hove Schools. However, there are some steel framed buildings where the issues raised could potentially exist. As a result our consultants were commissioned to visit schools and visually inspect such areas, organise any additional testing and undertake any remedial works that were identified.

99/860

Some remedial work which included filling gaps and localised encapsulation was undertaken at a small number of schools. This work has been completed with documentation provided to update the asbestos register. The responses to section 5 refer to action taken in relation to all our schools. The former Type 2 surveys have been undertaken in schools over the last 12 months and a re-inspection process is proposed for the new financial year.

Local Authority: Bristol City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Bristol City Council

Address line 1: The Council House, College Green, Bristol

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:


100/860





67

101/860


CLASP

SCOLA

SEAC

ORLIT

HILLS 10

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM 1

PRATTEN 5

METHOD 21

CLAW

BRISTOL 3

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD 2

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


Elliots 23,Rollalong 1, Portacabing 4, Horsa 2


102/860






nil 3. What is your timescale for completing all visual inspections?

nil 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Removal of asbestos panels to wall of corridor 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?


No

103/860

104/860


Yes No



Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes

105/860

Yes No


management of asbestos in relevant system built premises? 4. Does every school have arrangements in place to rectify damage to

columns and casings? (yes or No) Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:


Local Authority: London Borough of Bromley

106/860


Organisation: London Borough of Bromley

Address line 1: Civic Centre

Address line 2: Stockwell Close

Address line 3: Bromley

Address line 4: BR1 3UH

Contact name:



107/860



Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?

1


Only the 1 as above

3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP 1

SCOLA

SEAC

ORLIT

108/860

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB



Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Via the above contacts. Information held in LBB/ Resources/ Property Services.

109/860

4. Action taken on receipt of alert and guidance 1. Have all relevant system buildings in your schools and children’s settings


h. identify gaps in columns and casings; and?

yes

i. identify damage to the column casings?; and

yes

j. identify missing or damaged ceiling tiles?

yes


None


Inspected annually 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action N/ A 5. Have you completed all remedial actions? (Yes or No) N/ A If not, give expected completion dates?


110/860

N/A


Yes No



√


√


√


√


√


√


√

g. provide asbestos awareness training for all employees who could

√

111/860

Yes No


foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff? h. consult Health and safety representatives about the management of asbestos in relevant system built premises?

√

2.Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) Yes . Damage is immediately reported to LBB helpdesk and urgent action taken. Area is taken out of use where appropriate, pending inspection. If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Yes. Schools are regularly checked by competent inspectors and staff are re-issued with guidelines/ advice on asbestos safety annually.

112/860

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) The last full asbestos survey of our CLASP school (Clare House) was carried out on 5th APRIL 2007, but the condition of the school is checked regularly. The school had complete window replacement in 2005 and this was carried out by an approved CLASP installer. All schools have a manual with detailed asbestos procedures. The subject is also covered on Headteacher and Caretaker training courses.

113/860

Local Authority: Metropolitan Borough of Bury Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Metropolitan Borough of Bury

Address line 1: Athenaeum House, Market Street, Bury, BL9 0BN

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:


Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed

114/860


by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm


One 2. How many system-buildings in schools and other children's settings do you have responsibility for?

One


CLASP One

115/860

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB



Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?

116/860

4. Action taken on receipt of alert and guidance






n/a 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?



117/860

Yes No



Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes


columns and casings? (yes or No) Yes

118/860

If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:


Local Authority: Calderdale Metropolitan Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction

119/860

DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation Organisation: Calderdale Metropolitan Borough Council

Children & Young People’s Services Address line 1: Northgate House Address line 2: Northgate Address line 3: Halifax Address line 4: HX1 1UN Address line 5: Address line 6: Contact name: Contact phone number:

Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms.

120/860

If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you ar e taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm

3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980? The Authority has identified 12 SCOLA system buildings and another 25 potential system buildings. The Authority undertakes to manage asbestos and to undertake surveys to all potential asbestos containing buildings in accordance with MDHS 100 and that does not specifically include asbestos surveys to buildings with particular regard to them being system buildings. However given the concern raised with potential risk to these buildings, the Authority has undertaken to survey known SCOLA buildings and other possible identified buildings that may be system built. 2. How many system-buildings in schools and other children's settings do you have responsibility for? There are 6 possible system buildings other than schools within the Authority’s building stock. 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP 0 SCOLA 12 SEAC ORLIT HILLS

121/860

SPOONER MACE LAINGSPAN SIMMS SON AND COOK

ONWARD VIC HALLAM PRATTEN METHOD CLAW BRISTOL ASC AUSTIN-HALL BOULTON & PAUL TIMBER

LESSER BS STONERE SB SWIFTPLAN LTD TERRAPIN LTD TRANSLINK LTD WARNICK & SONS YOUNGMAN SB Others (please state)

4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address? Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance Have all relevant system buildings in your schools and children’s settings been visually inspected to: a. identify gaps in columns and casings; and? Not specifically, however type. 2 surveys are undertaken to MDHS 100 b. identify damage to the column casings?; and Not specifically, however type. 2 surveys are undertaken to MDHS 100 c. identify missing or damaged ceiling tiles? Type. 2 surveys are undertaken to MDHS 100 and records show consistent consideration of this building element.

122/860

2. How many have yet to be visually inspected? All school buildings including potential system build have been visually inspected, however, as a precaution in the forthcoming re-survey in 2009/10 the Authority will focus attention on column casings and other aspects pertinent to system buildings as identified in HSE guidance and checklist. 3. What is your timescale for completing all visual inspections? During the 2009/10 financial year. 4. Was any remedial action required? (Yes or No) Under the Fair Funding arrangements with schools, the responsibility for the management of the issues identified by the re-surveys remains with the dutyholder in the schools. However the Authority will monitor and ensure that all remedial works identified in the surveys are carried out. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? N/A 5. Have you completed all remedial actions? (Yes or No) See above in item 4 for a response. If not, give expected completion dates? N/A 6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)? None identified to date. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:


position)

123/860


In Calderdale, schools have been issued with asbestos type 2 surveys, and in addition they have been issued with the policy on asbestos. There is in place a system for contractor’s management to control activity with asbestos. Details can be requested. In addition the Headteacher completes an annual audit where they declare they have informed relevant staff members. The responsibility for ensuring relevant staff are informed rests with the Headteacher.


As above.


The Authority provides all Calderdale schools with a copy of their type 2 survey, together with advice and guidance available to them for the management, disturbance and removal of asbestos materials in accordance the regulations. Visiting workers are required to exchange information regarding their works with the building manager or similar responsible person. Any pertinent issues are detailed on a form for that purpose. This form additionally confirms that the worker has seen the asbestos survey. With reference to Calderdale’s Asbestos Policy sections 9 and 12 does provide appropriate guidance to assessing damage safe removal and recording action taken for the dutyholder to follow but currently does not make specific mention regarding column seals etc. However it will be amended to accommodate this.


Information on general disturbance of asbestos materials is included as part of the general procedures and policies from the Authority to schools. There is no specific information provided to schools with regard to issues to system builds. These aspects will be addressed and procedures revised following the forthcoming re-inspections.

124/860


See above for response.


Under the Fair Funding arrangements, schools are responsible for the removal of asbestos materials when and if they carry out minor capital works themselves. There is a mechanism in place to assist schools signed up to the Authority’s Service Level Agreement (SLA) for using competent contractors ( CHASS Accredited) and for the monitoring of asbestos removal. Advice about contract procurement also includes information about CDM and responsibilities about any asbestos removal.


Yes The Authority provides periodic re-inspections and are currently up to date. The schools are responsible for keeping the records maintained and removal of asbestos on site.

g. provide asbestos awareness training for all employees who could foresee ably be exposed to asbestos, e.g., caretakers and other maintenance staff?

Current awareness training is provided for Headteachers, Premise Managers and caretakers (see previous response).


There is a forum for Health and Safety representatives to be consulted.

Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) Schools are given delegated budgets, policies and survey reports and monitoring audit sheets to ensure asbestos in their buildings is managed in accordance with initial training that was provided. If Not please explain: N/A 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no)

125/860

NO If Not please explain: Currently annual asbestos inspections (re-surveys) continue within the authority. With regard to maintenance schools are given delegated budgets, policies and survey reports and monitoring audit sheets to ensure asbestos in their buildings is managed in accordance with initial training that was provided. Under the Fair Funding arrangements with schools, the responsibility for the management of the issues identified by the re-surveys remains with the dutyholder in the schools. However the Authority will monitor and ensure that all remedial works identified in the surveys are carried out. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Schools are reminded of their legal duties relating to asbestos management through Newsletters, Bulletins etc. Children and Young People’s Services has now advertised a new post under health and safety and the one of the main duties of the postholder will be to monitor the management of asbestos in children and young people’s settings. 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) The authority’s management plan incorporates policies and procedures for premise managers to adhere to day to day management of asbestos in their buildings and to carry out actions to be taken in the event of damage. Asbestos type 2 surveys have been and continue to be undertaken in all Calderdale schools and other children’s settings. These surveys are being undertaken in accordance with the Control of Asbestos Regulations 2006 and all managers of buildings and other children’s settings have received asbestos reports together with instructions on how to manage the material in their buildings. Where repair work or refurbishment work is proposed in the building that either disturbs the fabric or requires access to existing non access areas where asbestos is presumed to be present, a type 3 survey is undertaken and appropriate remedial action taken prior to commencement of any work. The questionnaire however relates to system buildings and to date the authority does not have complete records with the exception of 12 SCOLA Buildings and CLASP which the authority has none. As a result of the questionnaire, the authority proposes to address the lack of detail on potential system- buildings by undertaking a survey to identify whether there is any other type of system-buildings as well as re-visiting confirmed system buildings in order to inspect, with particular reference to the HSE Checklist regarding system buildings, to cover

126/860

such aspects as column casings and seals etc. This new information will be held alongside and be part of the existing standard type 2 surveys. The authority will be employing an additional Health and Safety Advisor and the one of the main duties of the postholder will be to monitor the management of asbestos in children and young people’s settings, which include the surveys of any potential system-buildings. The Asbestos Working Group meets once a term and consists of the following officers:

Local Authority: Cambridgeshire County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities

127/860

and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Cambridgeshire County Council

Address line 1: Shire Hall Castle Hill Cambridge CB3 0AP

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:


Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is,

128/860


• what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm


Please see email sent to DCSF. No information available 2. How many system-buildings in schools and other children's settings do you have responsibility for?

No information available 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

129/860

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB








130/860


N/A 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? On going monitoring with Damaged AIB ceilings either removal or encapsulation 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?


No

131/860


Yes No



Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes

i. consult Health and safety representatives about the

Yes

132/860

Yes No


management of asbestos in relevant system built premises? Explanation of current position relating to any no answers to a) to i) above:


Yes If Not please explain: Training provided to all schools including Church and Foundation on Contractor Control, Legionella and Asbestos Management 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: Training provided to all schools including Church and Foundation on Contractor Control, Legionella and Asbestos Management 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Information on Local Intranet Schools portal. Cambridgeshire County Council is going to re-survey all Schools over a 5 year period to update the current type 2 surveys.


Local Authority: Cheshire East Council ASBESTOS MANAGEMENT IN SYSTEM BUILT SCHOOLS AND SYSTEM BUILT CHILDREN’S SETTINGS.

133/860

Organisation/address. Cheshire East Council Richard House 80 Lower Bridge St. Chester, Cheshire CH1 1SW

(1) Number of system built schools dating from 1945-1980 with responsibility for. 63 (2) Total number of system built schools with responsibility for. 63 (3) Types. Simms & Cook 10, PD Spooner 7, SCOLA 46. (4) To access information held contact; [email protected]

ACTION TAKEN ON RECEIPT OF ALERT AND GUIDANCE (1) Have all system buildings in your schools and children’s settings been visually inspected to :

Identify gaps in columns & casings. YES Identify damage to casings. YES Identify missing or damaged ceiling tiles. YES

(2) How many have yet to be visually inspected? NONE (3) Timescale for completing visual inspections. N/A (4) Was any remedial action required? NO (5) Have you completed all remedial actions? NONE REQUIRED TO DATE (6) Have you encountered any difficulties in completing remedial work? N/A CONFIRMATION THAT ARRANGEMENTS ARE IN PLACE TO MANAGE RISKS (1) Have steps been taken across all your schools and children’s settings with system- buildings to:

134/860


(a) Inform staff where asbestos is likely to be present including ceiling voids. YES (b) Provide staff with instructions not to disturb such materials. YES (c) Advise schools, and other staff on action to take if they find damaged column

seals/ceiling tiles and remind staff & visiting workers to report any damage to these materials. YES

(d) Instruct staff not to fix anything to column casings. YES (e) Ensure that others including visiting workers are advised of its presence. YES (f) Ensure that work with ACM’s is carried out in accordance with the Control of

Asbestos Regulations 2006. YES (g) Ensure that up-to –date asbestos registers are available YES (h) Provide asbestos awareness training for all employees who could be exposed to

asbestos. YES (currently part of ‘toolbox training’ however it is proposed that E-learning will also be introduced to support the toolbox training).

(i) Consult Health & Safety Representatives about the management of asbestos in relevant system built premises? NOT SURE OF THE PROCESS REGARDING THE PASSAGE OF THIS INFORMATION BETWEEN SCHOOLS AND THEIR SAFETY REPRESENTATIVES, TO BE INVESTIGATED.

(2) Does every school have arrangements in place to rectify damage to columns and casings? YES (3) Does every school have arrangements for ongoing inspection, maintenance and repair of seals and ceiling tiles as necessary? YES (4) Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? YES Current position; ALL SCHOOLS HAVE A TYPE 2 ASBESTOS SURVEY REPORT CONTAINING AN ASBESTOS REGISTER AND COLOUR CODED PLAN. THE COUNCIL’S ASBESTOS CONSULTANT RE-INSPECTS ALL ASBESTOS CONTAINING MATERIALS ANNUALLY AND UP-DATES THE REGISTER/PLAN ACCORDINGLY. IN THE CASE OF SYSTEM BUILT SCHOOLS THESE INSPECTIONS INCLUDE CHECKS ON CLADDING TO COLUMNS AND CEILING VOID INSPECTIONS (IN ACCORDANCE WITH THE HSE GUIDANCE NOTE). ALL ANNUAL RE-INSPECTIONS INCLUDE A ‘TOOL BOX’ TALK WITH RELEVANT MEMBERS OF STAFF. INFORMING THEM OF THE LOCATION OF ASBESTOS WITHIN THE SCHOOL, WHAT TO DO IF IT IS DISTURBED, AND THE PROCEDURE IF A CONTRACTOR (OR ANY OTHER PERSON) IS EMPLOYED WHO IS LIKELY TO DISTURB THE FABRIC OF THE BUILDING. IN SYSTEM BUILT SCHOOLS THESE TALKS ALSO INCLUDE THE IMPORTANCE OF NOT DISTURBING CLADDING OR SEALS TO THE STRUCTURAL COLUMNS.

135/860

ALL SCHOOLS HAVE BEEN INSTRUCTED TO INFORM THE COUNCIL’S ASBESTOS CONSULTANT OF ANY PROPOSED WORKS LIKELY TO DISTURB THE FABRIC OF THE BUILDING. ALL SCHOOLS HAVE BEEN ISSUED WITH A CONTRACTORS ASBESTOS REGISTER, WHICH IS SIGNED BY CONTRACTORS STATING THAT THEY HAVE READ AND UNDERSTOOD THE ASBESTOS REGISTER.

Local Authority: Cheshire West and Chester Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at

136/860


Organisation: Cheshire West and Chester Council

Address line 1: Asset Assessment Team

Address line 2: Facilities & Asset Management Service

Address line 3: Council Offices

Address line 4: 4 Civic Way

Address line 5: Ellesmere Port

Address line 6: Cheshire CH65 0BE

Contact name:



137/860




58 (Fifty Eight) 2. How many system-buildings in schools and other children's settings do you have responsibility for?

58 (Fifty Eight) 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP NIL

SCOLA 29 (Twenty Nine)

SEAC NIL

ORLIT NIL

HILLS NIL

SPOONER 17 (Seventeen)

MACE NIL

LAINGSPAN NIL

SIMMS SON AND COOK 6 (Six)

ONWARD NIL

138/860

VIC HALLAM NIL

PRATTEN NIL

METHOD NIL

CLAW NIL

BRISTOL NIL

ASC NIL

AUSTIN-HALL NIL


NIL

LESSER BS 3 (PD LESSER)

STONERE SB NIL

SWIFTPLAN LTD NIL

TERRAPIN LTD NIL

TRANSLINK LTD NIL

WARNICK & SONS NIL

YOUNGMAN SB NIL

Others (please state) BRIT A P D MEDWAY

2 (Two) 1 (One)


A) A.E.C, Wheel Forge Way, Trafford Park Manchester Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?

A) On site at any location identified as containing Asbestos




YES b. identify damage to the column casings?; and

139/860

YES c. identify missing or damaged ceiling tiles? YES


NONE 3. What is your timescale for completing all visual inspections?

N/A 4. Was any remedial action required? (Yes or No) NO If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? N/A 5. Have you completed all remedial actions? (Yes or No) N/A If not, give expected completion dates? N/A


N/A 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



YES

b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained

YES

140/860

Yes No


and protected? c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?

YES


YES


YES


YES


YES


YES


Standard HSE website guidance has

been followed as necessary


columns and casings? (yes or No) YES

If Not please explain:

141/860

3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) YES If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: All schools are visited annually by an Asbestos Consultant, A.E.C., who carries out

an inspection of all ACM’s and also undertakes ‘ Toolbox’ Training of Relevant Staff.

These inspections and training are enhanced for System Built Schools to reflect the

additional hazards unique to these types of building.

The round of Asbestos Surveys are carried out on Council Schools including Voluntary

Aided ones.

As regards Voluntary Aided Schools it is the school’s responsibility to undertake any

remedial work identified, the Council merely commissions the Asbestos Surveys so as to

ensure that these are regularly monitored.

Diocesan questionnaires should have been separately submitted any that were sent to the

Council have been forwarded to you.

142/860

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Cheshire West and Chester Council is a new Council formed by the combination of four former Councils comprising the western part of Cheshire County Council, Ellesmere Port & Neston Borough Council, Vale Royal Borough Council and Chester City Council. Property records on asbestos management have been drawn together and are presently held at the location noted below.:-

Cheshire West and Chester Council Council Offices 4 Civic Way Ellesmere Port Cheshire CH65 0BE

The officer referred to in response to question 3.4 above has been responsible for collating the base data used to respond and has operated in liaison with the consultant asbestos specialist, A.E.C., but does not hold the property records, these are kept in the location noted above as they are utilized corporately. Where best practice dictates, as in the case of Asbestos Management, appropriate documentation can also be found at individual site locations,

Local Authority: Cornwall County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of

143/860

asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Cornwall Council

Address line 1: Helford House

Address line 2: Truro Business Park

Address line 3: Threemilestone

Address line 4: Truro

Address line 5: Cornwall

Address line 6: TR4 9LD

Contact name:



144/860




47 - please note ‘consortium method build’ was the system employed by the local authority. Establishing an exact figure either for the number of schools or buildings is problematic because of the very large range of options that were available through this system and the use of the consortium to source components such as ceilings on otherwise traditional constructions. Figures given are our best estimate at this time until further investigations have been carried out. 2. How many system-buildings in schools and other children's settings do you have responsibility for?

66 – see 3.1


CLASP

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD 66

CLAW

BRISTOL

ASC

145/860

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB






See 4.2 b. identify damage to the column casings?; and See 4.2 c. identify missing or damaged ceiling tiles? All of Cornwall Council’s schools have had type 2 asbestos surveys carried out and issued with an asbestos management plan which sets out comprehensively the management of asbestos in buildings (including those areas that were inaccessible to asbestos surveyors at the time of the inspection). A risk assessment was conducted at that time which sets out the frequency of re-inspection by the Council’s in house asbestos team.

146/860

The surveys were carried out between 2003 and 2004 and thus pre-date the current set of concerns raised initially about CLASP and now other system built buildings.


A selection of buildings identified as the “method” system are to have core samples taken through cladding to columns during August 2009. The findings will inform the Council’s strategy for visual inspection and remedial measures. 3. What is your timescale for completing all visual inspections?

See 4.2 4. Was any remedial action required? (Yes or No) See 4.2 If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) See 4.2 If not, give expected completion dates?


See 4.2 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



Y


Y

c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or

N Current advice focuses on damage to asbestos containing materials (as per the asbestos register in the asbestos

147/860

Yes No


ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?

management plan) or suspected asbestos containing materials if encountered.


Y

Advice and training to staff includes the management of areas considered inaccessible e.g. hollow partitions or column casings


Y


Y


Y


Y


Y


columns and casings? (yes or No) If Not please explain: Current guidance to schools covers remedial works to asbestos containing materials and advice is bought in by schools through the council’s property maintenance partnership with schools. No specific guidance has been issued to schools relating to column casings that do not contain asbestos. Advice will be given when the outcomes of 4.2 are known. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no)

148/860

If Not please explain: See 5.2 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Present arrangements under the property maintenance partnership above include re-inspections by asbestos surveyors coupled with refresher advice on the use of the asbestos management plan.

149/860

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) There is an emerging picture about the possible additional risks that may be associated with asbestos incorporated into system built schools. Managing the risk of disturbing asbestos concealed behind column casings or asbestos fibres lying on top of ceiling tiles presents both practical issues (you cannot practically seal a lay in grid ceiling) and communication issues where staff perception of high risk buildings may lead to anxiety or even industrial action. Any work at all in ceiling voids in these buildings may be rendered impossible unless spaces below are sealed off and work required is treated as if a full asbestos strip is in progress. The measures implied in this return propose a much more intense regime of management and inspection than would have been deemed compliant and proportionate only a few months ago. Communicating this two tier regime to schools will have to be handled with great sensitivity. Implications also emerge for a wholesale asbestos strip in all of these buildings, with the attendant impact on funding.

150/860

Local Authority: Cornwall Pyramid PFI Schools Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Pyramid Schools (Cornwall) Interserve

Address line 1: Unit 4 (Phase2)

Address line 2: Treleigh Industrial Estate

Address line 3: Redruth

Address line 4: Cornwall

Address line 5: TR16 4AX

Address line 6:

Contact name:


Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape

151/860


from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm

3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980? 6 No. Buildings

2. How many system-buildings in schools and other children's settings do you have responsibility for? 6 No. buildings


CLASP

SCOLA

152/860

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

Others (please state) N/K

6 No. Buildings


153/860

Interserve Education Unit 4 (Phase2) Treleigh Industrial Estate Redruth Cornwall TR16 4AX

Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Interserve Education Unit 4 (Phase2) Treleigh Industrial Estate Redruth Cornwall TR16 4AX 4. Action taken on receipt of alert and guidance



b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles? Yes

2. How many have yet to be visually inspected? None

154/860

3. What is your timescale for completing all visual inspections? N/A

4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing

remedial action?

5. Have you completed all remedial actions? (Yes or No) If not, give expected completion dates?



Yes No



YES


YES

c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or

YES

155/860

Yes No


ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?

NO Our systems building do not have columns encased with ACS Type 2

Surveys have been carried out.


YES


YES


YES


YES


YES


columns and casings? (yes or No) Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain:

156/860

4. Do you have arrangements to ensure that the control measures detailed in this section

remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes

or no) Yes

Please explain current position: An annual visual condition inspection is carried out of all the AMC’s contained within the Asbestos Registers. A 24-hour telephone helpdesk is available to report any damage to Interserve Education’s property maintenance department 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])

157/860

Local Authority: Coventry City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Coventry City Council

Address line 1: The Council House

Address line 2: Earl Street

Address line 3: Coventry

Address line 4: CV1 5RR

Address line 5:

Address line 6:

Contact name:


Contact e-mail:

2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape

158/860




2. How many system-buildings in schools and other children's settings do you have responsibility for? 53

3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP 34 (sites)

SCOLA 0

SEAC 0

ORLIT 0

159/860

HILLS 6 (sites)

SPOONER 0

MACE 0

LAINGSPAN 0

SIMMS SON AND COOK 0

ONWARD 0

VIC HALLAM 2 (sites)

PRATTEN 0

METHOD 0

CLAW 0

BRISTOL 6 (sites)

ASC 0

AUSTIN-HALL 0


0

LESSER BS 0

STONERE SB 0

SWIFTPLAN LTD 2 (sites)

TERRAPIN LTD 1 (site)

TRANSLINK LTD 0

WARNICK & SONS 0

YOUNGMAN SB 0

Others (please state) Gilbert Ash

2 (sites - integral concrete frame structure)


Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? As above 4. Action taken on receipt of alert and guidance


160/860


Yes: All have been Visually Inspected b. identify damage to the column casings?; and Yes: All have been Visually Inspected c. identify missing or damaged ceiling tiles? Yes: All have been Visually Inspected


None. All have been visually inspected. However, 13 planned for more detailed inspection in the new financial year 2010/11 3. What is your timescale for completing all visual inspections?

N/a 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? CLASP (completed) 5. Have you completed all remedial actions? (Yes or No) Yes All remedial actions identified have been completed If not, give expected completion dates? N/a



Yes No


a. inform relevant staff where asbestos is likely to be present including potential contamination of

√ Information issued to schools and children's settings in June 2006 and further Bulletin issued December

161/860

Yes No


ceiling voids?

2006


√

See above. Information also provided in City Council's Asbestos Policy and Guidance Note


√

As above


√

As above


√

As above. All schools advised to provide all contractors with copies of their asbestos surveys.


√

As above. Council policy details procedure to be followed. Health and Safety Advisors and the Asbestos Management Officer can be contacted for information, guidance and support.

f. ensure that up-to-date asbestos registers are available? √

As above. LAMPS provide more detailed information


√

As above. LAMPS provide more detailed information.


√

As above. LAMPS provide more detailed information.


columns and casings? (yes or No) Yes – via LAMPS


162/860


Yes – via LAMPS If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Audits of schools carried out biannually and briefings issued periodically. 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])

Local Authority: Croydon Council Asbestos management in system built schools and system built children’s settings 1. Introduction

163/860

DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Croydon Council

Address line 1: Service Transformation & Support Services

Address line 2: Resources & Customer Services Department

Address line 3: 3rd Floor South Side

Address line 4: Taberner House

Address line 5: Park Lane

Address line 6: Croydon CR9 3JS

Contact name:



164/860


If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm


2. How many system-buildings in schools and other children's settings do you have responsibility for? 11


CLASP

SCOLA 1

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

165/860

SIMMS SON AND COOK

ONWARD

VIC HALLAM 3

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


7 (presumed system built blocks unknown type)





b. identify damage to the column casings?; and

166/860


completed


All known system built building have been inspected 3. What is your timescale for completing all visual inspections?

N/A 4. Was any remedial action required? (Yes or No) Yes, gaps in timber column casing were identified and sealed in one of the building. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Asbestos was not visible. Gaps were sealed as a precaution at an Infant School, main hall area (Timber Frame). 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?



Yes No



Yes

167/860

Yes No



Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes




168/860

3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: In addition to periodic reminders to responsible person on site regular inspection will be carried out by facilities manager asbestos where needed.


Local Authority: Cumbria County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006.

169/860

The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Cumbria County Council, Children's Services Directorate

Address line 1: 18 Portland Square, Carlisle CA1 1PE

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:


Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around

170/860


structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm



37 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP

SCOLA

SEAC

ORLIT 1 (recently closed and awaiting demolition)

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD 36

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

171/860

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB









172/860

all complete by August 2009 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?


No - problems associated with access to ceiling voids are the only ones encountered 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



Yes


Yes

c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and

Yes

173/860

Yes No


others , eg , visiting workers , to report any damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?

Yes


Yes


Yes


Yes


No


Yes

Explanation of current position for any 'No' answers: Senior Managers in schools have recently been trained in the Management of Asbestos, further training for others is planned towards the end of this year.

2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) Yes

If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes

174/860

If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:


Local Authority: Derby City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Derby City Council

175/860


Address line 1: Children and Young People’s Department, Middleton House, 27 St Mary’s Gate, Derby, DE1 3NN

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



176/860


There are 54 Community and Voluntary Controlled schools in Derby with such system buildings. There are 0 other children’s settings (youth clubs/children’s centres etc) with such system buildings in Derby. There are 18 Foundation and Voluntary Controlled schools in Derby with such system buildings, for which Derby City Council does not have responsibility. Please note: All answers in Section 3.3, Section 4 and Section 5 of this survey relate only to Community and Voluntary Controlled schools, for which Derby City Council has responsibility. Derby City Council does not have responsibility for Foundation or VA schools. For more information please see DfES Statutory Guidance: Organisation and Management DfES/0803/2001 – Health and Safety: Responsibilities and Powers. This document clearly states that LEAs (as where) are not responsible for the health and safety of pupils or staff of Foundation or VA Schools. 2. How many system-buildings in schools and other children's settings do you have responsibility for?

There are 95 such buildings in Community Schools, Voluntary Controlled and other children’s settings in Derby. There are 60 such buildings in Foundation and Voluntary Controlled schools in Derby, for which Derby City Council does not have responsibility. 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP 31

SCOLA 0

SEAC 0

ORLIT 2

HILLS 11

SPOONER 0

MACE 0

LAINGSPAN 0


ONWARD 0

177/860

VIC HALLAM 8

PRATTEN 0

METHOD 0

CLAW 0

BRISTOL 0

ASC 0

AUSTIN-HALL 0


0

LESSER BS 0

STONERE SB 0

SWIFTPLAN LTD 0

TERRAPIN LTD 0

TRANSLINK LTD 0

WARNICK & SONS 0

YOUNGMAN SB 0


Concrete Framed Modular 2, Elliot Medway 3, Horsa 2, Ideal 5, Pre-Fabricated Modular 5, Steel Framed 19, Temporary building (unknown) 1, Wernick 6.






178/860

Yes


None (for Community and Voluntary Controlled Schools – see note in Section 3.1) 3. What is your timescale for completing all visual inspections?

N/A (for Community and Voluntary Controlled Schools – see note in Section 3.1) 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Sealing up work was required to the Clasp Buildings up to and including Mark 5 and to 1 Hills building. This including sealing gaps on, above and below column casings. Replacement of a large number of ceiling tiles across a limited number of sites. Cupboards with unsealed AIB backings in 1 Hills school were put out of use and sealed up. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates? N/A


The logistics of ensuring work was carried out promptly in operational schools and the development of an appropriate methodology giving long lasting seals. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



Yes

179/860

Yes No



Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes

Explanation of current position relating to any no answers to a) to i) above: All “Yes” answers above relate to Community and Voluntary Controlled Schools Derby City Council are responsible for. See note in section 3.1.


Yes

180/860

If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Please note: All answers in Section 3.3, Section 4 and Section 5 of this survey relate only to Community and Voluntary Controlled schools, for which Derby City Council has responsibility. Derby City Council does not have responsibility for Foundation or VA schools. For more information please see DfES Statutory Guidance: Organisation and Management DfES/0803/2001 – Health and Safety: Responsibilities and Powers. This document clearly states that LEAs (as where) are not responsible for the health and safety of pupils or staff of Foundation or VA Schools.

181/860

Local Authority: Derbyshire County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Derbyshire County Council

Address line 1: County Hall. Matlock. Derbyshire. DE4 3AG

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



182/860




158 Sites 2. How many system-buildings in schools and other children's settings do you have responsibility for?

376 Buildings


183/860

CLASP 133

SCOLA

SEAC

ORLIT

HILLS 36

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM 43

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD 18

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


Elliott(1) Elliott/Medway(26) Horsa(19) Medway(10) Unidentified(90)



184/860






Nil (0) 3. What is your timescale for completing all visual inspections?

Completed 2008 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? CLASP MK4b Buildings - Linings to column casings - Gaps required sealing on 15 sites. 5. Have you completed all remedial actions? (Yes or No) If not, give expected completion dates?



185/860

Yes No



Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes



186/860

If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Annual inspection by Duty Holder is recorded and monitored. Periodic reminders to staff. Regular recorded inspection programme for all installed column casing seals. H&S audits collate info on compliance.


Local Authority: Devon County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at

187/860


Organisation: Devon County Council

Address line 1: County Hall

Address line 2: Topsham Road

Address line 3: Exeter

Address line 4: Devon

Address line 5: EX2 4QJ

Address line 6:

Contact name:


Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘Dutyholder’ under the Control of Asbestos Regulations 2006.

188/860




62 no. (61 schools & 1 Youth centre) are recorded as having system type buildings within their sites.


Some of these 62 sites have more than 1 system building providing a total of 90 system buildings (including 3 no. Post 1980). Those buildings found to be of the type listed below total 87no. Including 14 “others2 namely HORSA


CLASP 1 (built 2003 and not in scope for ACM’s)

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

189/860

SIMMS SON AND COOK

ONWARD

VIC HALLAM 1

PRATTEN 2

METHOD 72

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

Others (please state) 14 HORSA Huts


Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Property records are held and managed by NPS South West ltd 4. Action taken on receipt of alert and guidance


190/860

a. Identify gaps in columns and casings; and?

A Children and Young Persons Services (CYPS) Communication was sent to all schools (including Voluntary Aided) regarding CLASP. This briefing note sent in March 2007 reinforced the DCC policy and procedure for the management of asbestos and included a copy of the HSE asbestos in CLASP buildings guidance note.

No relevant CLASP buildings within DCC estate, Only 1 no. Identified and constructed in 2003

2008 CYPS arranged for NPS SW Ltd – Senior Building Surveyor to report on other possible system building details within the estate which identified no significant issue relating to the detailing identified within the communication with other buildings because of systems employed

2008 A Small study on over clad columns used within the construction of link corridors was carried out at Ivybridge CC & Okehampton CC and showed no contamination or dispersal of fibre into ceiling voids


As Part of Annual asbestos Inspection and regular day to day asbestos management by the Premises. Devon County Council has provided asbestos awareness training for all premises managers to heighten the importance of effective asbestos management and to mitigate the likelihood of unrepaired damage.


As Part of Annual asbestos Inspections and regular day to day asbestos management by the Premises. Devon County Council has establish a preferred contractor scheme which requires all contractor to provide asbestos awareness training through CHAS accreditation


All schools within Devon County Council responsibility have been subject to a MDHS100: Type 2 asbestos survey conducted between 2002 and 2007. This information has been used to create a site asbestos register which forms part of ongoing asbestos management plans.

All Schools are required to be inspected at least annually as per the requirements of the DCC Policy – Schools within the Devon Maintenance Partnership (DMP) are conducted centrally and a pro- forma ASB2 is available to

191/860

assist other schools in conducting their own Premises management. Advisory letter sent to these schools offering centralised service is provided. Asbestos management item included within DCC H&S Premises Auditing.


All anticipated initial type2 surveys are complete with budget available to conduct additional sampling and surveying as and when identified.

All regular inspections should be completed with a 12 monthly time frame repeated each year

4. Was any remedial action required? (Yes or No) No relevant CLASP buildings within DCC estate, Only 1 no. Identified and constructed in 2003 For other known asbestos containing materials, damage reports using information from within the central asbestos database are regularly distributed to all Premises for information and action. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? n/a

5. Have you completed all remedial actions? (Yes or No) No - For known asbestos materials regular encapsulation and repair elements can be ongoing items for schools to address as part of Premises management. Damage reports using information from within the central asbestos database assists Premises Managers in this task. If not, give expected completion dates? For general asbestos reporting timescales are advised at the time of sending the damage reports and the premises then returns form Asb3 to allow update of centrally held information and re-issue of the asbestos register


No relevant CLASP buildings within DCC estate, Only 1 no. Identified and constructed in 2003.

192/860

The type of detail highlighted within the guidance note has not prolifically used within DCC buildings. DCC advocate the use of licensed asbestos contractors for all asbestos related works and have received no feed back to suggest that there may be difficulties with remediation. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Questions

SOURCE OF EVIDENCE a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?

YES

DCC Policy & Guidance Annual Briefing Notes

TYPE2 Asbestos Survey DCC Awareness training for Premises

Managers


YES

DCC Policy & Guidance includes a simple suite of forms to assist in managing on a day to day basis in particular Form ASB1 – initial assessment Form ASB4 – emergency response SLOAC -CHAS

c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others, egg , visiting workers , to report any damage to column seals or ceiling tiles?

YES

DCC Policy & Guidance Annual Briefing Notes High Damage Reports

ASB4

DCC Awareness training for Premises Managers

SLOAC - CHAS d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?

YES

DCC Policy Guidance Notes

ASB 1 DCC Awareness Training


YES Access to Asbestos Register

SLOAC - CHAS

f. ensure that if work with Asbestos Containing Materials (ACMs) is likely,

YES All works within DCC via Licensed

Contractors

193/860

Questions

SOURCE OF EVIDENCE that it is carried out in accordance with the Control of Asbestos Regulations 2006?


YES

ASB3 Amp Team

Annual Inspections

g. provide asbestos awareness training for all employees who could foresee ably be exposed to asbestos, eg, caretakers and other maintenance staff?

YES

DCC Contractors CHAS

Corporate Training for PM

Health & Safety for Caretakers and Premises Training Course

h. consult health and safety representatives about the management of asbestos in relevant system built premises?

YES Directorate H&S Committees


As Part of Annual asbestos Inspection and regular day to day asbestos management by the Premises. Devon County Council has provided asbestos awareness training for all premises managers to heighten the importance of effective asbestos management and to mitigate the likelihood of unrepaired damage. Completeness across the schools estate is measured through auditing conducted by the DCC H&S team If Not please explain: not specifically for system buildings 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (Yes or no) DCC Policy requires that all known asbestos is inspected at least annually, for schools who subscribe to a centrally arranged maintenance scheme (The DMP) this inspection is conducted by NPS SW Ltd who provides property service for Devon County Council. For non-DMP school this inspection is offered by NPS on a time charge basis. For these remaining schools DCC form ASB2 should be completed and held by the school as

194/860

evidence of this inspection. For all Community and Voluntarily Controlled schools DCC H&S teams ask that the school confirm asbestos arrangements are in place as part of regular auditing. If Not please explain: not specifically for system buildings 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, e.g., by monitoring the arrangements, periodic reminders to staff, etc? (Yes or no) Yes Please explain current position: Devon County Council provides centrally funded advice and guidance to all DCC schools and other Premises via a “Competent Person employed by NPS SW Ltd. This include a schools visit where requested. DCC is in its 6th year of creating and publishing to all Premises an annual guidance note which details aspects of asbestos management including topical items. DCC conducts regular Health & Safety audits which include questions regarding the management of asbestos. DCC has over the last two years made asbestos awareness training available to all Premises managers which has been centrally funded and has included the reimbursement of supply teaching costs to encourage attendance.


195/860

Local Authority: Catholic Diocese of Portsmouth Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Diocese of Portsmouth

Address line 1: St Edmund House

Address line 2: Edinburgh Road

Address line 3: Portsmouth

196/860


Address line 4: Hants

Address line 5: PO1 3QA

Address line 6:

Contact name:



3. Identification of relevant buildings

197/860

1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?

The Primary responsibility for the repair and maintenance of these buildings is with the Governing Bodies; however there are 46 maintained VA primaries, 1 middle and 9 secondaries sitting on land owned by the Catholic Diocese of Portsmouth to whom we offer advice. All our schools are requested to ‘buy into’ the relevant Local Authorities asbestos related services. In most cases this service will include an annual meeting where among other things the Asbestos registers are checked and updated and schools are asked to confirm that the required procedures are being followed. In addition, the Diocesan Surveyor schools carries out spot checks (usually at the school Reception desk) asking to see the asbestos register and contractor log. Where the information provided incomplete, advice is given to the Headteacher. This is done as part of a general Duty of Care, not because of authority to impose any action. 2. How many system-buildings in schools and other children's settings do you have responsibility for?

There are likely to be buildings of that period on 75% of our sites. I am unaware of any buildings riddled with asbestos, although almost all will have had building work carried out before 1980 and therefore could have unidentified asbestos.

The Diocese of Portsmouth has buildings within the following Local Authorities. Not all Local Authorities will consider themselves ‘responsible’ for VA buildings even where they are providing an Asbestos service.

Hampshire

Dorset

IOW

Bournemouth

Portsmouth

Southampton

Oxfordshire

West Berkshire

Windsor & Maidenhead

Wokingham

Reading

Bracknell Forest

3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? This information is not held centrally by the Diocese of Portsmouth.

CLASP

198/860

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB



The Chair of Governors of the relevant school should be contacted for further information. Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?

199/860

The Diocese holds the Deeds for the schools, but does not hold construction or record drawings; these will be held (where available) by the school or in some cases the Local Authority. Any information should formally be requested from the relevant Chair of Governors. Note: The Diocese of Portsmouth lost all building records that were not held in Fireproof safes in a major storage warehouse fire 10-15 years ago. 4. Action taken on receipt of alert and guidance




All schools on Diocese of Portsmouth land have been visited by Asbestos Inspectors provided by the Local Authority; the level and quality of survey may vary from LA to LA, but all should be to statutory standards.


None


Complete 4. Was any remedial action required? (Yes or No) This information held by the Chairs of Governors and LA If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) This information held by the Chairs of Governors and LA

200/860

If not, give expected completion dates?


This information held by the Chairs of Governors and LA 5. Confirmation that arrangements are in place to manage risks This information held by the Chairs of Governors and LA 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No







f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations

201/860

Yes No


2006? f. ensure that up-to-date asbestos registers are available?




columns and casings? (yes or No) If Not please explain: This information held by the Chairs of Governors and LA 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) If Not please explain: This information held by the Chairs of Governors and LA 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: This information held by the Chairs of Governors and LA

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) I think that this survey has been a little unclear in terms of definitions of terms which may lead to a variation in response from individual LA’s and Dioceses. In particular the word ‘responsible’, which may be read in several different ways.

202/860

In particular statutory responsibility, delegated responsibility and duty of care responsibility. I understand that the responsible body for all VA schools is the Governing Body corporate. While they are encouraged to delegate practical responsibility in technical areas, they cannot delegate statutory responsibility. As Diocesan Surveyor Schools I consider myself to have a personal ‘Duty of Care’ to all Catholic VA schools on Diocesan land, and to a lesser extent Catholic VA schools not on Diocesan land, but no ‘Legal responsibility’, as I can advise but have no authority to force any Governing Body into taking any particular action.

203/860

Local Authority: Doncaster Metropolitan Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Doncaster MBC

Address line 1: Floor 11

Address line 2: The Council House

Address line 3: College Road

Address line 4: Doncaster

Address line 5: DN1 3AJ

Address line 6:

Contact name:



204/860






CLASP 29

205/860

SCOLA

SEAC

ORLIT

HILLS

SPOONER 1

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM 1

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB



See section 1 Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?

206/860

See section 1 4. Action taken on receipt of alert and guidance



YES b. identify damage to the column casings?; and YES c. identify missing or damaged ceiling tiles?

YES



DONE 4. Was any remedial action required? (Yes or No) YES If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Type 4/4b column casings as advised in HSE Guidance 5. Have you completed all remedial actions? (Yes or No) YES If not, give expected completion dates?

N/A


NO 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

207/860

Yes No



X


X


X


X


X


X


Up-to-date surveys to be completed within 5 years


X

h. consult Health and safety representatives about the management of asbestos in relevant

X

208/860

Yes No


system built premises?

2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) YES

If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) YES INSPECTIONS UNDERTAKEN EVERY 3 MONTHS If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) YES Please explain current position: Letters sent to all schools annually and inspections undertaken by Asbestos Surveyors annually. On–site staff undertake 3 monthly inspections and advise of any damage (HSE instruction)


Local Authority: Dorset County Council Asbestos management in system built schools and system built children’s settings 1. Introduction

209/860


Organisation: Dorset County Council

Address line 1: Children Services Access and Premises

Address line 2: Princes House

Address line 3: Princes Street

Address line 4: Dorchester

Address line 5: Dorset

Address line 6: DT1 1TP

Contact name:


Contact e-mail:

2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms.

210/860




Please see the table below, however, we are unable to answer your specific question because we don’t currently hold building data in that format. All buildings are surveyed for asbestos as per the Type 2, and Type 3 (demolition/ major refurbishment) when required, survey specifications indicated within the guidance document MDHS 100. Buildings which are system built and have column casings are assumed to contain asbestos until further investigations can take place to prove/disprove asbestos linings. Our SCOLA buildings are the only ‘systems buildings’ which have been identified as containing asbestos lined metal casings. 2. How many system-buildings in schools and other children's settings do you have responsibility for?

See above.

3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? Completed as far as possible:

CLASP 0

211/860

SCOLA 56

SEAC 0

ORLIT 0

HILLS 0

SPOONER 0

MACE 0

LAINGSPAN 0


ONWARD 0

VIC HALLAM 12 (assumed to be VIC Hallam) – No column casings

PRATTEN 0

METHOD 0

CLAW 0

BRISTOL 0

ASC 0

AUSTIN-HALL 0


0

LESSER BS 0

STONERE SB 0

SWIFTPLAN LTD 0

TERRAPIN LTD 0

TRANSLINK LTD 0

WARNICK & SONS 0

YOUNGMAN SB 0


Other system builds HORSA, Pavilion, Mobile (Eliot, Devon Lady etc.) have not been counted for this survey as they do no have column casings. However, they have all been surveyed and have asbestos registers.



212/860

It is the school governing body who have overall responsibility for Health and Safety maters within their premises. However, Property Management Division of Dorset County Council, provide an overview and manage the asbestos registers including keeping the information up to date (information is held for VA and foundation Schools). For site level management please contact sites direct. If you require any assistance please contact Property Management Division. 4. Action taken on receipt of alert and guidance





None. However, phase 2 of inspection to identify location of column lined with AIB is on-going (see question 5). This is in addition to the ongoing regular review of ACM’s in buildings. 3. What is your timescale for completing all visual inspections?

As above. 4. Was any remedial action required? (Yes or No) No initial remediation required to the column casings following the alert (CLASP incident in 2006). The asbestos linings in SCOLA buildings schools have been known about for a number of years, and have been managed in accordance with our procedures. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) Not applicable. Please see 4. Currently carrying out additional surveys in all SCOLA buildings to identify, more specifically, those which have asbestos lined casings and marking their location on the asbestos register. As noted within Health and Safety Laboratory’s report into fibre concentration in CLASP schools containing asbestos, HSL/2007/22, there is no consistency in column case linings within SCOLA constructed buildings.

213/860

If not, give expected completion dates? 12 Month programme. Estimated completion August 2010.


In some cases it has been found that accessing the columns, to survey for asbestos, is difficult without dismantling. Therefore, the strategy is, if they can’t be accessed, then it is assumed to contain asbestos until the unit(s) can be dismantled. Only when a Type 3 (demolition/ major refurbishment) survey is required. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



Yes

In addition to the note HSE have sent to site, site managers and/or head of

site are briefed following asbestos reviews. Some have been in contact

following union involvement. Also see note on awareness training.


Yes

To date columns casings have not been found which, could be assessed as being of risk to building occupants

i.e. in a poor unsealed state. c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?

Yes


Yes


Yes Asbestos registers are regularly

updated and sent to site.

214/860

Yes No



Yes Staff are not to work on any

asbestos. Licensed contractor only.


Yes See above.


Yes

Staff at PMD receive regular asbestos awareness training. Site level training

is managed by the head of site. However, asbestos is a part of the

induction process. Site level induction is carried out by head of

establishment.


Yes


columns and casings? (yes or No) Yes. If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No. If Not please explain: Procedures are based on the contents of individually buildings i.e. once we know which columns contain asbestos and which don’t sites are further briefed. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes. Please explain current position: Regular review of the asbestos registers are carried out and when updated, site managers briefed and registers distributed to site.

215/860

In addition to this many of the sites have asbestos removal carried out as part of repairs and maintenance, refurbishments or extensions. Registers are reviewed, additional surveys carried out where required and the impact on asbestos installations are considered and managed accordingly. Hundreds of air monitoring tests have taken place within DCC properties over the last 10 years for various reasons including reassurance test purposes, asbestos removal and background air tests. There has never been an occasion where increased fibre level concentrations where found (not attributed to asbestos removal operations or disturbance of Man Manufactured Mineral Fibre insulation).

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) As per my previous e-mail, I’m concerned about the quality of this questionnaire and the potential for misinterpretation when the contents are analysed. It does not show the full picture of asbestos management and only concentrates on a very small area. The questions are confusing and potentially misleading (far to open to interpretation). We have completed this to the best of our ability.

Local Authority: Durham County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair,

216/860

maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Durham County Council

Address line 1: County Hall, Durham

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:


Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of

217/860






CLASP 76

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL

BOULTON & PAUL

218/860

TIMBER

LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB









4. Was any remedial action required? (Yes or No) Yes

219/860

If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Gaps to columns casings sealed and opening to tops of columns sealed 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? Some premises still have the tops of columns to seal within the ceiling void. Access is restricted until this is carried our. Within next year.



Yes No



Yes


Yes


Yes

d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way

Yes

220/860

Yes No


that is likely to damage the casings or the seals? e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?

Yes


Yes


Yes


Yes


Yes

Explanation of current position relating to any no answers to a) to i) above:


Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:

221/860


Local Authority: Ealing Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Ealing Council

Address line 1: Perceval House

Address line 2: 14 – 16 Uxbridge Road

222/860


Address line 3: London

Address line 4: W5 2HL

Address line 5:

Address line 6:

Contact name:



223/860



25


CLASP 1

SCOLA 0

SEAC 0

ORLIT 0

HILLS 0

SPOONER 0

MACE 6

LAINGSPAN 0


ONWARD 0

VIC HALLAM 0

PRATTEN 0

METHOD 0

CLAW 0

BRISTOL 0

ASC 0

AUSTIN-HALL 0


0

LESSER BS 0

STONERE SB 0

SWIFTPLAN LTD 4

TERRAPIN LTD 0

TRANSLINK LTD 0

WARNICK & SONS 0

YOUNGMAN SB 0

224/860


Swiftplan huts = 7 HORSA huts = 7


Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? On our internal ‘Evolution’ system by contacting the above person. 4. Action taken on receipt of alert and guidance





Nil 3. What is your timescale for completing all visual inspections?

Not Applicable 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? One building was identified as a CLASP type building, which was part of a High school. The

age of this building is unknown. The school was rebuilt as part of the Governments PFI

initiative. The remaining building is now being utilised as a City Learning Centre. As part

of the refurbishment the building was stripped back to the steel and slab frame. All

225/860

asbestos material has been removed from the building. Along with all the asbestos

normally found within CLASP type building there was Asbestos Insulation Boards covering

the pipes within the floor and buried underneath the floor slab.

5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?



Yes No



Yes


Yes


Yes


Yes

226/860

Yes No



Yes


Yes


Yes


Yes


Yes


columns and casings? (yes or No) Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: All Schools have access to specialist asbestos advisors through the Schools Service Professional Building Consultancy contract. Type 2 surveys have been conducted in schools and Type 3 in schools where major construction work has been undertaken or is planned. Remedial asbestos works are programmed to coincide with works being

227/860

undertaken in schools where appropriate e.g. replacement boilers, electrical works, structural works etc. All works undertaken in schools with asbestos is strictly controlled and monitored by the Authority to ensure that the works are undertaken safely and that all asbestos is identified and removed or made safe. The management of asbestos in schools is managed through a series of Information, Guidance and Polices documents which is available to school staff and everyone working in a school site. In recognising that the main concern in MACE type building was the firewalls in the ceiling

void. The Authorities control measure has been to remove a significant number of them or

encapsulate and label the remaining firewalls.

Exposed cladding in SWIFT type buildings has been sealed as part of the Authorities control measures. The asbestos roofs of all HORSA huts have been replaced. The Authority has a rolling programme to remove SWIFTPLAN huts from school sites. The remaining huts are currently being utilised by schools as storage huts.


228/860

Local Authority: East Riding of Yorkshire Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: East Riding of Yorkshire Council

Address line 1: County Hall, Cross Street, Beverley, HU17 9BA

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



229/860


Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm


154 schools in total 2. How many system-buildings in schools and other children's settings do you have responsibility for?

64 ASC type schools


CLASP

230/860

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC 64

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB




231/860







4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Our ASC buildings are constructed from load bearing masonry 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?


Our ASC buildings are constructed from load bearing masonry and did not have casings.

232/860


Yes No



Yes


Yes


No


No


Yes


Yes


No


Yes


No

233/860

No Yes (If no, please explain current

position) management of asbestos in relevant system built premises? Explanation of current position for any 'No' answers: Item c) We do not have any buildings with such columns. Item d) We do not have any buildings with such columns but have issued guidance advising not to use drawing pins on asbestos products. Item g) Most Schools have opted not to use their finances to update their asbestos registers. Item i) We do not have any CLASP buildings to consult on.


If Not please explain: We do not have any schools with such columns although all schools have access to the councils Code of Practice and asbestos guidance document. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: We do not have any schools with such columns although all schools have access to the councils Code of Practice and asbestos guidance document. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: The council has provided asbestos awareness courses for schools covering such issues although the take up was limited.

234/860


235/860

Local Authority: East Sussex County Council Asbestos management in system built schools and system built children’s settings


Organisation: EAST SUSSEX COUNTY COUNCIL

Address line 1: Children’s Services Department


Address line 3: St. Anne’s Crescent

Address line 4: Lewes

Address line 5: East Sussex

Address line 6: BN7 1SG

Contact name:


Contact e-mail:

236/860


2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings.

When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms.

If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006.

This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in

You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time.

The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm 3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?

East Sussex County Council (ESCC) does not keep records of these specific construction types of building. However all ESCC owned and occupied buildings are surveyed by specialist licensed consultants for asbestos containing materials (ACMs) on a regularly basis. 2. How many system-buildings in schools and other children's settings do you have responsibility for?

237/860

East Sussex County Council (ESCC) does not keep records of these specific construction types of building.


CLASP

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


238/860


Copies of all Asbestos survey reports as well as Condition survey reports (which may enable system-buildings to be identified depending upon how the surveyor has recorded) are held centrally by our Corporate Resources Department. Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? As above. Nb. All reports are held electronically. 4. Action taken on receipt of alert and guidance 1. Have all relevant system buildings in your schools and children’s settings



All ESCC owned and occupied buildings have had “Type 2” surveys by specialist licensed consultants for asbestos containing materials (ACMs). In addition all ACM’s left in place must be visually inspected at least quarterly by Controllers of Premises/Managers, and termly in the case of schools.

b. identify damage to the column casings?; and As above c. identify missing or damaged ceiling tiles? As above


NONE – because all have been inspected. 3. What is your timescale for completing all visual inspections?

All ESCC owned and occupied buildings are re-surveyed on a rolling 3-year basis. In addition all ACM’s left in place must be visually inspected at least quarterly by Controllers of Premises/Managers, and termly in the case of schools. 4. Was any remedial action required? (Yes or No) Yes - The survey process includes the managed removal or encapsulation of high risk asbestos, as appropriate, by specialist licensed asbestos contractors.

239/860

If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? This is recorded in the individual survey reports and subsequent remedial action reports. 5. Have you completed all remedial actions? (Yes or No) All ESCC owned and occupied buildings have been surveyed, and high risk asbestos has been removed or encapsulated as stated above. ACM’s left in place are visually inspected on a regular basis as above. Any alterations to premises where ACM’s are in place or in areas not accessed by the “Type 2 survey” are handled in accordance with the relevant regulations, and an Asbestos Alteration Form must also be completed and sent to our Corporate Resources Department. If not, give expected completion dates?


You would need to ask the specialist licensed asbestos contractors as to the relative degree of any difficulties encountered. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



YES


YES

c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to

YES

240/860

Yes No


report any damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?

YES


YES


YES


YES


YES


YES


columns and casings? (yes or No) YES - schools are required to visually inspect all ACM’s every term, report any damage, and commission registered specialist contractors to deal with damage. If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) YES - schools are required to visually inspect all ACM’s every term, report any damage, and commission registered specialist contractors to deal with damage. Additional guidance specifically relating to ceiling tiles was issued schools in May 2006 . If Not please explain:

241/860

4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: YES. ESCC has a corporate “Asbestos Management in the Workplace” policy that

applies to all staff and all ESCC premises, including schools. Health & Safety Bulletins are regularly sent to all Headteachers, Managers, H&S

coordinators and Controllers of Premises. The Children’s Services Department also has a procedure for putting important

news into its own “Circulars” which are sent to schools on a weekly basis. Compulsory Asbestos Awareness training courses are held on a regular basis. 3-year rolling cycle of asbestos surveys by independent licensed specialists. Requirement for visual inspection by the school every school term. 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) East Sussex County Council does not record the specific construction types but surveys all owned and occupied ESCC premises (except those constructed after 1st January 2000 as these do not contain asbestos). The survey is on a 3-year rolling cycle by specialist licensed asbestos consultants. This survey programme of works includes a managed process of removal and encapsulation of high risk asbestos. This continuing process enables the Council to comply with its duties under the Regulation 4 Control of Asbestos Regulations 2006. Any work identified in the Methods for the Determination of Hazardous Substances, Health and Safety Executive type 2 (identification and assessment) asbestos surveys will be dealt with in a controlled and managed process. ESCC allocates approximately £200k per annum to resource the asbestos works and survey programmes. END

242/860

Local Authority: Education Leeds Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006.

243/860


Organisation: Education Leeds

Address line 1: Merrion House 110 Merrion Centre Leeds LS2 8DT

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:


Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there.

244/860


In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm



49


CLASP 17

SCOLA 32

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

245/860

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB









246/860

Not applicable 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? CLASP 12 Between 1963 and 1978 Mainly Columns SCOLA 13 Between 1960 and 1975 Mainly Columns 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? To be agreed



Yes No



Yes


Yes


Yes

d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers,

Yes

247/860

Yes No


displays, decorations, etc), in a way that is likely to damage the casings or the seals? e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?

Yes


Yes


Yes


No


Yes

Explanation of current position for any 'No' answers: We are in the process of arranging asbestos awareness training for all Head teachers and Superintendents/Site Managers

2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) No

If Not please explain: Schools are in receipt of the surveying information, technical advice is available. Asbestos awareness training is to be made available in the autumn term 2009. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: See answer to question 2 where this will be emphasised in the training.

248/860

4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: All schools receive reminders through school and Head teacher bulletins, also from our Health & Safety team


Local Authority: London Borough of Enfield


249/860


Organisation: London Borough of Enfield

Address line 1: Civic Centre, Silver Street, Enfield, EN1 3XD

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



250/860

251/860


We are aware of 2 Schools with CLASP buildings in the borough. We are currently undertaking asbestos resurveys/monitoring in Community Schools and looking at other possible system built structures and possible asbestos implications. 2. How many system-buildings in schools and other children's settings do you have responsibility for?

2 CLASP buildings, but looking at the possibility of 2 more system buildings that may have asbestos fireproofing as described.


SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

252/860

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB




253/860







Not Applicable 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Any gaps in column casings sealed. Any gaps sealed to partitions between columns. Top of colmn casings sealed above suspended ceiling. Ceiling tiles replaced where missing or damaged. In one CLASP building entire ceiling void decontaminated in addition to the above. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?


No real technical difficulties. Organisation and other logistical problems were encountered.

254/860


Yes No



Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes

255/860

Yes No


management of asbestos in relevant system built premises?



256/860


257/860

Local Authority: Essex County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Essex County Council

Address line 1: Facilities Management Services, P.O. Box 11, County Hall, Chelmsford, Essex CM1 1LX

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



258/860






259/860

CLASP 2

SCOLA

SEAC 12

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD Only thought to be Terrapin Huts

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB



260/860






Until recently, HSE guidance only related to CLASP and SCOLA (which we have inspected). Now we know that SEAC is included we will arrange inspections of the 12 SEAC schools we are aware of. 3. What is your timescale for completing all visual inspections?

3 months 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Of the two CLASP buildings ECC is aware it has under its control, one did not require remedial action and in the other the columns were sealed as advised. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?


261/860


Yes No



No


No


No


No


Yes


Yes


Yes

g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance

Yes

262/860

Yes No


staff? h. consult Health and safety representatives about the management of asbestos in relevant system built premises?

No

Explanation of current position for any 'No' answers: Until recently, HSE guidance only related to CLASP and SCOLA (which we have inspected). Now we know that SEAC is included we will arrange inspections of the 12 SEAC schools we are aware of. All ECC properties have asbestos registers (where required) and are provided with asbestos management guidance. Training is available.


If Not please explain: Until recently, HSE guidance only related to CLASP and SCOLA (which we have inspected). Now we know that SEAC is included we will arrange inspections of the 12 SEAC schools we are aware of. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: Until recently, HSE guidance only related to CLASP and SCOLA (which we have inspected). Now we know that SEAC is included we will arrange inspections of the 12 SEAC schools we are aware of. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) No Please explain current position: Until recently, HSE guidance only related to CLASP and SCOLA (which we have inspected). Now we know that SEAC is included we will arrange inspections of the 12 SEAC schools we are aware of.

263/860


Local Authority: Gateshead Council Asbestos management in system built schools and system built children’s settings

264/860


Organisation: Gateshead Council


Address line 2: Regent Street

Address line 3: Gateshead

Address line 4: Tyne and Wear

Address line 5: NE8 1HH

Address line 6:

Contact name:



265/860




Seventy Six (76)


Ninety Six (96)


SCOLA

SEAC

ORLIT

266/860

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM 6

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB



Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Development & Enterprise, Gateshead Council Local Environmental Services, Gateshead Council

267/860



a. identify gaps in columns and casings; and? YES

b. identify damage to the column casings?; and YES c. identify missing or damaged ceiling tiles? YES

2. How many have yet to be visually inspected? NONE


ALL VISUAL INSPECTIONS CARRIED OUT.

4. Was any remedial action required? (Yes or No) NO, OTHER THAN JOINTS BEING SEALED. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) N/A If not, give expected completion dates?


NO, BUT AN ASSESSMENT OF RISK FROM COLUMN TOPS. FOLLOWING AIR

QUALITY TESTS WHICH WERE ALL CLEAR, THIS WAS SEEN AS LOW RISK.

268/860


269/860

Yes No



Y


Y


Y


Y


Y


Y


Y


Y


Y

270/860


YES



YES


4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no)

YES

Please explain current position: All settings have asbestos registers available at all times. All known asbestos containing materials (ACM’s) are identified and inspected by consultants acting on behalf of the Council, every 12months. Detailed in the Asbestos Management Plan are those actions building users need to follow should work be carried out which may affect ACM’s. Also within the plan is a reporting procedure, should the building user suspect that asbestos has been found. Gateshead Council has, and continues to deliver asbestos awareness training to building users, along with recent presentations on how to use the asbestos registers.


Local Authority: Gloucestershire County Council

271/860


Organisation: GLOUCESTERSHIRE COUNTY COUNCIL

Address line 1: SHIRE HALL

Address line 2: WESTGATE STREET

Address line 3: GLOUCESTER

Address line 4: GL1 2TG

Address line 5:

Address line 6:

Contact name:



272/860






CLASP N/A

SCOLA 44

SEAC N/A

273/860

ORLIT N/A

HILLS N/A

SPOONER N/A

MACE N/A

LAINGSPAN N/A

SIMMS SON AND COOK N/A

ONWARD N/A

VIC HALLAM 1

PRATTEN 5

METHOD N/A

CLAW N/A

BRISTOL N/A

ASC N/A

AUSTIN-HALL N/A


N/A

LESSER BS N/A

STONERE SB N/A

SWIFTPLAN LTD N/A

TERRAPIN LTD 26

TRANSLINK LTD N/A

WARNICK & SONS N/A

YOUNGMAN SB N/A




274/860





Please see statement below..


All sites have been subjected to a Type 2 asbestos survey and a type 3 in areas where

works were required.


All sites currently hold a type 2 survey – the type 2 survey programme began 9-10 years

ago and is a subjected to a rolling renewal process.

4. Was any remedial action required? (Yes or No) Remedial works with reference to SCOLA construction was not required. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) N/A If not, give expected completion dates?

275/860


N/A


Yes No



YES


YES


YES


YES


YES


YES

276/860

Yes No



YES

The most up to date registers are kept on site, in Shire Hall and

electronically on an site accessible database.


yes


yes


columns and casings? (yes or No) All sites are obligated or advised to follow the procedures laid down in the asbestos management guidance document provided by Gloucestershire County Council, which identifies the need to report such damage is evident to the council who will advise or action (depending on the sites status), inspection and repair using a specialist asbestos contractor If Not please explain:

3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary?

Gloucestershire County Council advises site responsible persons to regular check the condition of ACM’s as identified in their asbestos surveys. Where maintenance or repair is required they can seek advice, assistance with regards to addressing such a scenario.

If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes. Please explain current position:

277/860

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) All Gloucestershire County Council schools are subject to an ongoing rolling survey programme that means they have all been inspected by specialist asbestos surveying companies, and reports compiled. This allows us to identify and monitor where Asbestos Containing Materials (ACM's) have been recorded in a building, which are managed in accordance with the Council Management of asbestos policy, which complies, with the Control of Asbestos Regulations 2006 and the Health and Safety Executives guidelines. (The Gloucestershire County Council Management of Asbestos document and related articles can be found on our website at http://www.gloucestershire.gov.uk/index.cfm?articleid=13742.) Where a survey has been carried out, an asbestos register is kept on site. This provides information on what asbestos is present. Before any work on any buildings is begun a survey must have already been carried out. We provide buyback services, training and support to allow our schools to have an awareness of asbestos and to understand the measures they need to take when conducted works when consulted their asbestos register. Although the survey programme is actioned by ourselves as part of a rolling programme, based also on vulnerability of users, types of use and with a consideration for planned building works, schools also ask us to initiate surveys for them or often institute these works themselves in adherence with the councils management of asbestos policy. Asbestos containing materials within Gloucestershire Schools have been and

continued to be risk assessed. Through this procedure we can organise removal or

the repair of such items based on priority and condition basis

All the County Council’s in-house technical staff have been and are trained so they are able to comply with the current legislation and the County Council’s strategy for dealing with Asbestos. All County Council approved contractors and consultants have attended seminars updating them with the requirements of the legislation. In addition, all premises managers have and are regularly invited to attend asbestos awareness and training workshops to update them and make sure they are aware of their day-to-day responsibilities. This is particularly useful for those sites not directly controlled by Gloucestershire County Council such as those schools with Voluntary Aided or Foundation Status.

278/860

Local Authority: Greenwich Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any

279/860

relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Greenwich Council


Address line 2: 39 Wellington Street


Address line 4: SE18 6PW

Address line 5:

Address line 6:

Contact name:


Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in

280/860


You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm




CLASP

SCOLA 1

SEAC

ORLIT

HILLS 1

SPOONER

MACE 7

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

281/860

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


1 (similar to CLASP but not CLASP)


Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? On each individual school sites or the address in 4 4. Action taken on receipt of alert and guidance




Yes


282/860


N/A 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Similar to CLASP. Approximately 40 years. The school had been refurbished 10 years ago. All visible and accessible stanchions had been sealed at the time but, on re-inspection, unsealed stanchions have been revealed due to subsequent works. 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates?

Autumn 2009.

It is programmed to be completed by September 2009. 6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?

Yes – As mentioned above, some stanchions were not accessible / visible when the others were sealed some 10 years ago. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



Yes


Yes

283/860

Yes No


and protected? c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?

Yes


Yes


Yes


Yes


Yes

g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, e.g., caretakers and other maintenance staff?

Yes


Yes


columns and casings? (yes) All schools have access to the Council’s Pollution Control and Greenwich Property’s services which deal with issues in relation to Asbestos or other works


284/860


(yes) All schools have access to the Council’s Pollution Control and Greenwich Property’s services which deal with issues in relation to Asbestos or other works If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes) Please explain current position: Key staff attend training and refreshers on regular interval in respect of managing ACMs in buildings. Management of the ACMs by each individual school is audited by the Council’s Corporate Occupational H&S Services The Council’s Corporate Occupational H&S Services produce relevant bulletins to inform schools of changes 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])

285/860

Local Authority: London Borough of Hackney Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant

286/860


Organisation: The Learning Trust (Education for London Borough of Hackney)

Address line 1: 1 Reading Lane E8 1GQ

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



287/860






CLASP 0

SCOLA 0

SEAC

ORLIT

HILLS

SPOONER

MACE 0

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL

288/860


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB









03/01/2009 4. Was any remedial action required? (Yes or No)

289/860

No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) If not, give expected completion dates? NA


NA

290/860


Yes No



Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes

291/860

Yes No




Yes If Not please explain: Our surveyor comments...We did not identify any instances of columns cased in ACM's and then cased with metal. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: Our surveyor comments...We did not identify any instances of columns cased in ACM's and then cased with metal. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:


Local Authority: Halton Borough Council Asbestos management in system built schools and system built children’s settings

292/860


Organisation: Halton Borough Council

Address line 1: Municipal Buildings, Kingsway, Widnes

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



293/860






CLASP

SCOLA

SEAC

ORLIT

HILLS

294/860

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB





295/860




All consortia schools have had a specific inspection to check for the particular detail in question, only 1 school has the detail present and precautionary remedial works to seal the columns have been implemented.

Specialist asbestos surveys have been completed in all schools, which are in the process of being updated. 7 schools have had these updated in the past 6 months the remaining schools will have them updated within the next 6 months. 3. What is your timescale for completing all visual inspections?

The inspections to check for the particular detail in question have all been completed. A full renewal of asbestos surveys to all school buildings is being carried out in 2009, all the latest guidence in respect of the presence of asbestos will be taken into account and incorporated into the survey reports

4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? The sealing of colunms has been implemented in one case, the capping of the column tops will also be required in certain areas, this will be programmed in to a repair schedule in due course 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? Remedial actions to seal colunm tops in roof space will be completed following the updated surveys which are taking place


No

296/860


Yes No



Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes

297/860

Yes No



2.Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)

Yes If Not please explain: The issue around column casings will be re emphasised during the current programme of updating the asbestos surveys. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: The issue around column casings will be re emphasised during the current programme of updating the asbestos surveys. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])

298/860

Local Authority: Hampshire County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any

299/860

responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Hampshire County Council

Address line 1: Property Business and Regulatory Services

Address line 2: Three Minsters House

Address line 3: 76 High Street

Address line 4: Winchester

Address line 5: SO23 8UL

Address line 6:

Contact name:



300/860





590


CLASP 0

SCOLA 456

SEAC

ORLIT

HILLS 7

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM 9

PRATTEN

301/860

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


Aluminium frame – 40, BAC – 6, Crawley – 1, Derwent – 2, Elliot Medway – 6, Marley – 20, Metsec – 4, Reema – 2, Timber – 34, Horsa - 3


As section 1 above Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? This can be accessed by initially contacting the above. We have relevant information stored on databases which we can report from to provide necessary information. 4. Action taken on receipt of alert and guidance


a. identify gaps in columns and casings; yes

b. identify damage to the column casings?; yes

302/860

c. identify missing or damaged ceiling tiles? Yes as part of our ongoing inspection programme

2. How many have yet to be visually inspected? None all have been inspected.


Not applicable all complete but will be regularly re-assessed as part of the ongoing inspection programme.

4. Was any remedial action required? (Yes or No) Yes some minor works in some areas. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Minor works were required in various system buildings (1945-1980). Gaps to columns were sealed. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?

6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)? No issues identified.


Yes No



yes

b. provide staff with instructions not to Yes

303/860

Yes No


disturb such materials, lift ceiling tiles or access voids unless properly trained and protected? c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?

Yes


yes


Yes


Yes


Yes


Yes


yes

2. Does every school have arrangements in place to rectify damage to columns and casings? Yes If Not please explain:

304/860

3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Review of control measures are included in an annual strategic review of this risk area for our Estate.


Local Authority: Hartlepool Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant

305/860


Organisation: Hartlepool Borough Council


Address line 2: Victoria Road

Address line 3: Hartlepool

Address line 4: TS24 8AY

Address line 5:

Address line 6:

Contact name:



306/860





There are Twenty seven 27 school sites constructed during the period 1945–1980 under our control; Twenty four 24 are ‘system built’ buildings (See attached spreadsheet – 1945 – 1980 system buildings worksheet)


There are Thirty one 31 system buildings in total, (See attached spreadsheet – system worksheet)


CLASP 2

SCOLA

SEAC

ORLIT

HILLS

SPOONER 10

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

307/860

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


Yuill 3, walter holme and son 7 , conder kingsworthy 1, cairns and byles 1 Unknown 4


Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? HBC Property Services Tribal Asset management database. 4. Action taken on receipt of alert and guidance


a. identify gaps in columns and casings; and? YES

b. identify damage to the column casings?; and YES

308/860

c. identify missing or damaged ceiling tiles? YES

2. How many have yet to be visually inspected? none

3. What is your timescale for completing all visual inspections? Every Year

4. Was any remedial action required? (Yes or No) YES If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? CLASP (encapsulation /sealing of cracks to two schools) 5. Have you completed all remedial actions? (Yes or No) YES If not, give expected completion dates?

6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)? NO


Yes No



yes


yes


yes

309/860

Yes No



yes


yes


yes


yes


yes


yes


columns and casings? (yes or No) Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) YES If Not please explain:

310/860

4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) YES SACO Site asbestos checking officer in every non domestic building checking asbestos Please explain current position: ALL non domestic buildings checked within the last 12 months


At Hartlepool B.C. we have been managing our asbestos from the change in legislation and the introduction of the Regulation 4 in May 2002. We were awarded a Demonstration Project by Construction Excellence in the north east. http://www.constructingexcellence.org.uk//resources/demonstrationprojects/view.jsp?id=1273

311/860


Local Authority: London Borough of Havering Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: London Borough of Havering

Address line 1: Social Care & Learning

Address line 2: Scimitar House

Address line 3: 23 Eastern Road

Address line 4: Romford

Address line 5: RM1 3NH

312/860


Address line 6:

Contact name:




313/860

There are five primary schools which are METHOD construction for which the Council has responsibility. 2. How many system-buildings in schools and other children's settings do you have responsibility for?

There are five secondary schools which have METHOD built ROSLA blocks within the schools. 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD Five whole schools and part of a further five schools

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

314/860








All system built schools have had level 2 asbestos surveys carried out 3. What is your timescale for completing all visual inspections?

None remain un-surveyed 4. Was any remedial action required? (Yes or No) Yes, where asbestos was found in an unsafe condition it was either made safe or removed. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? System buildings relate to METHOD construction and ACM’s would be in finishes and surface coatings 5. Have you completed all remedial actions? (Yes or No)

315/860

Yes , but resurveyed annually to establish any deterioration and possible further action If not, give expected completion dates? N/A


No specific difficulties 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



Yes


Yes


Yes


Yes


Yes

316/860

Yes No



Yes


Yes


Yes


Yes


columns and casings? (yes or No)

Yes – same procedure for all areas where asbestos exists or suspected.

If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes – applies to all areas where asbestos may be risk of damage If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Through health and safety training and bulletins

317/860


318/860

Local Authority: Herefordshire County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Herefordshire Council

Address line 1: Asset Management & Property Services

Address line 2: Franklin House

Address line 3: 4 Commercial Road

Address line 4: Hereford

Address line 5: HR1 2BB

Address line 6:

Contact name:



319/860





12


CLASP 1

SCOLA 2

SEAC

320/860

ORLIT

HILLS

SPOONER 8

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL 2 (mobiles only)


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

Others (please state) (Unknown system)

1


Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? At our offices with asbestos files also being kept on site. 4. Action taken on receipt of alert and guidance

321/860






N/A 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Asbestos around a column in a Spooner building needed remedial work. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates? -



Yes

No (If no, please



Yes

b. provide staff with instructions not to disturb such Yes

322/860

Yes

No (If no, please


materials, lift ceiling tiles or access voids unless properly trained and protected? c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?

Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes

323/860

Please explain current position: The Council’s Asbestos Surveyor carries out an annual inspection of these specific types of building. 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) The Council has already had a visit from the local HSE Inspector and took her around 4 Schools that are system-type buildings.

Local Authority: Hertfordshire County Council

324/860


Organisation: Hertfordshire County Council


Address line 2: Pegs Lane

Address line 3: Hertford

Address line 4: SG13 8DF

Address line 5:

Address line 6:

Contact name:



325/860




348 Sites 2. How many system-buildings in schools and other children's settings do you have responsibility for?

348 Sites – 629 buildings


CLASP

SCOLA

SEAC 275

326/860

ORLIT

HILLS 37

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM 2

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


HCC Systems: 315


Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Electronic database which can be interrogated by the internet although it would be sensible for people with HCC technical expertise in the system to run required reports.

327/860

If you require further details please contact us, as the data may not be held as formally requested. 4. Action taken on receipt of alert and guidance



Yes, including photographic record b. identify damage to the column casings?; and Yes, including photographic evidence c. identify missing or damaged ceiling tiles?

Yes, including photographic evidence


Complete 3. What is your timescale for completing all visual inspections?

Complete 4. Was any remedial action required? (Yes or No) Analysis of surveys in progress If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? Surveys completed 2nd July 09 Any damage/potential damage that is considered to be an asbestos risk i.e. possibility of a significant uncontrolled release of asbestos fibres will be acted on immediately following the County’s incident procedure to close the room or area, carry out reassurance air tests and undertake removal or encapsulation as appropriate.

328/860

Analysis of surveys to be completed by end July 2009 followed by any remedial action as necessary completion in financial year 2009/2010 for minor works.


Unscheduled additional expense incurred, but otherwise no. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



Yes


Yes


Yes


Yes


Yes


Yes

329/860

Yes No



Yes


Yes


Yes


columns and casings? (yes or No) Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Inspections of ACMs take place as a minimum once every 12 months; awareness training is refreshed every 3 years with extra training to caretaker staff. There is an incident procedure in place to action any damage to asbestos containing materials and damage to encapsulation surrounding ACMs eg. Column casings etc. A permission to work system applies to all sites so ensuring against accidental damage by contractors or the site. Type 3 intrusive surveys are carried out prior to refurbishment works or demolition. 10% audits of school sites are carried out to check the permission to work system, annual inspections and understanding of the Asbestos Policy and Procedures per annum. The County has a 24/7 Asbestos Help Line and a dedicated Asbestos Team to manage asbestos related issues to include organising surveys, removals, encapsulation, air monitoring and expert advise.

330/860

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Hertfordshire CC is intending to implement a programme of completely new Asbestos surveys, against defined priorities. This programme will be undertaken over a five year period and in line with revised HSE Guidance expected later in 2009 (Surveyors Guide to replace MDHS100).

Local Authority: London Borough of Hillingdon Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities

331/860

and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: London Borough of Hillingdon

Address line 1: Civic Centre, 4 North 11, High Street, Uxbridge, Middlesex, UB8 1UW

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:


Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos,

332/860


• where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm




CLASP 0

SCOLA

SEAC 31

ORLIT

HILLS

SPOONER

MACE 11

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

333/860

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


HORSA 4






334/860



2 Years 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Removal, encapsulation, markings 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? Within 2 years



Yes No



Yes


Yes


Yes

335/860

Yes No



Yes


Yes


Yes


Yes


Yes


Yes

Explanation of current position relating to any no answers to a) to i) above: N/A


Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes

336/860



Local Authority: Isle of Wight Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair,

337/860

maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation Organisation: Isle of Wight Council


Address line 2: Newport

Address line 3: Isle of Wight

Address line 4: PO30 1UD

Address line 5:

Address line 6:

Contact name:



338/860




11 Nr schools sites. 2. How many system-buildings in schools and other children's settings do you have responsibility for?

19 Nr individual blocks / buildings. This excludes a number of IW Council designed middle school buildings all of a standardised design dating from around 1970. 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP None

SCOLA Two buildings on separate sites. (One SCOLA Mark 1a system [two storey] and one SCOLA Mark 2 system [single storey]).

SEAC None

ORLIT None

HILLS None

SPOONER None

MACE None

LAINGSPAN None

SIMMS SON AND COOK None

ONWARD

Unconfirmed but possibly two buildings on separate sites (only available archive details are original drawings by IW Council Architects, which do not refer to any particular system).

339/860

VIC HALLAM None

PRATTEN None

METHOD None

CLAW None

BRISTOL None

ASC None

AUSTIN-HALL None


None

LESSER BS Seven buildings on three separate sites (various separate wings at one site have been counted as separate buildings).

STONERE SB None

SWIFTPLAN LTD None

TERRAPIN LTD None

TRANSLINK LTD None

WARNICK & SONS None

YOUNGMAN SB None


There is evidence that a total of Seven Island schools were built using a system called ‘Thermaguard’ through the Councils Architects department of the time. There is one remaining ‘HORSA’ building, which must be circa 1945, but no original information is available though for accuracy this is included in this count on the grounds it is a system built structure.


Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Strategic Asset Management Service Isle of Wight Council, County Hall, Newport, Isle of Wight, PO30 1UD 4. Action taken on receipt of alert and guidance

340/860




Of the identified system built designs, only the two ‘SCOLA’ system sites were considered on receipt of this guidance to potentially be similar to the CLASP design and identified problem. As such, a specific intrusive type 2 inspection was made of these sites by a suitably qualified surveying contractor on behalf of the Strategic Asset Management Service. As such in response to the above questions, relating to these two sites our answer is Yes. As a proactive measure in managing any potential risk from the presence of ACM’s in Council Properties the Strategic Asset Management Service has extended visual inspections by the in-house building surveying team to the remaining selection of the known system built designs, including the (unconfirmed) ONWARD buildings, to check for the presence of similar steel column encasement details as per the CLASP system and have found none. This visual check is being further extended to the IWCouncil in-house designed middle schools of the 1970s, which are of a standardised design and beyond this to all school premises, which have steel framed buildings / extensions of this period. These checks are in addition to the available asbestos register’s for each site, which are Type 2 inspections as defined by HSE guidance MDHS 100.


All known relevant system built designs have been completed. As the above response to question one, all traditionally built steel framed buildings / extensions of the identified period will be subject to a further visual inspection to look for any similar metal clad columns, this amounts to a total of thirty-eight additional school sites. 3. What is your timescale for completing all visual inspections?

By mid September 2009 (all traditional steel framed buildings, to check for similar detailing). 4. Was any remedial action required? (Yes or No) Yes in only one of the SCOLA systems. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action?

341/860

921/4016 Downside Middle School - Kitbridge Campus. The system is a ‘SCOLA Mark 1a’ dating from 1965. In this building only two Nr individual columns were found with the columns encased in a manner similar to the CLASP system. This building has been the subject of previous extensive extension / refurbishment projects undertaken over a number of years. The recent asbestos survey recommendations are for encapsulation of the exposed sections of Asbestos Insulation Board above ceiling level as a planned action to be completed as soon as reasonably practicable. All survey records and reports will be updated and copies provided to the relevant staff/contractors, etc in accordance with the IWC Asbestos Policy. 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates?

Before the commencement of the new school term, September 2009.


Not envisaged. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



Every school site has an asbestos register, which is a ‘type 2’ survey report and risk assessment as defined by MDHS 100. The limitations of these reports are clearly contained within these documents and were issued to all schools with further guidance relating to asbestos management in a covering letter. The Children’s Services Health and Safety Officer provide regular

342/860

Yes No


updates to all children’s settings. The Strategic Asset Management Service has issued further copies of this information to schools on request and is available at all times to advise schools on matters relating to asbestos management. The issue found in the SCOLA building has only been found in the recently commissioned intrusive survey and recommend remedial actions will be completed over the summer period 2009.


Not specific to the identified system built issue (currently being addressed) but Yes in relation to asbestos management generally.


Not specific to the identified system built issue (currently being addressed) but Yes in relation to asbestos management generally. The Strategic Asset Management Service has separately issued all the asbestos surveys to its principal maintenance contractors in addition to its school sites.


No in relation to the system built issue (currently being addressed), but Yes in relation to asbestos management generally.


The Strategic Asset Management Service has separately issued all the asbestos surveys to its principal maintenance contractors in addition to its school sites and when commissioning substantial works

343/860

Yes No


have embedded practices to commission specific type 3 inspections as necessary. The Strategic Asset Management Service are not always in control of contractors working in schools as schools themselves have the means to commission separately works on their sites. IWC Children’s Services requires all schools to notify them about minor capital works, such as Devolved Formula Capital, prior to commissioning schemes for monitoring purposes and requires the submission of a pro-forma premises request document. All schools are strongly advised to seek professional assistance for construction related projects and reminded of all statutory regulations including ACMs. This is now better regulated through procedures the schools must follow to apply for the use of their funding which is held by the authority in some cases. IWC Children’s Services works closely with the two Dioceses and their VA schools and all information, reports, polices and updates are shared accordingly.


Yes. Applicable to all works co-ordinated by the Strategic Asset Management Service. This includes schemes on behalf of schools and Children’s settings.

344/860

Yes No



Current hard copy asbestos registers are due to be updated via a new contract required to be let later this year.


Yes - IWC is currently provides applicable corporate training Courses.


Yes – Advisers within the Council


columns and casings? (yes or No) The IWC Asbestos Policy informs all LA establishments, including schools and children’s settings, on notification and management arrangements for the discovery of potential ACMs. Part of the advice to schools in relation to asbestos management is to contact the Strategic Asset Management Service Building Surveying Team and a Building Surveyor will advise as appropriate and where applicable action remedial works immediately. If Not please explain: In relation to the SCOLA building the concealed material in the two identified columns has only been recently discovered and no regime relating specifically to column encasement previously existed. This will be incorporated into updated guidance to these establishments and included in the ACM Policy update. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain:

345/860

This issue has been found to be only applicable to a single building in the Councils portfolio and in that in only two individual columns. Appropriate remedial works will be shortly completed in relation to these items and applicable management regimes will be put in place thereafter. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Not applicable to Island Schools with the exception of the recently identified material in a single SCOLA building. The LA provides, within its annual capital programme, an allocation for the removal and remedial works relating to Asbestos Containing Materials within its establishments. It is proposed that an improved and more rigorous monitoring regime is to be commissioned shortly that will track and notify all high risk locations and provide linkages and opportunities for the planned removal in conjunction with an authority-wide property review, such as the Island’s school organisation change from a three-tier to two-tier education system. This is to be implemented by September 2010 and beyond. The Strategic Asset Management Service considers there is a current need to strengthen asbestos management generally and update the existing registers ideally making these available via a website application database, which would enable easier access by individual schools, children’s settings and improved data management. This will further assist in prioritising remedial works and reporting.

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) None

346/860

Local Authority: Islington Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Cambridge Education @ Islington

Address line 1: Education Capital Programme & Asset Management

Address line 2: 3rd Floor

Address line 3: 7 Newington Barrow Way


Address line 5: N7 7EP

Address line 6:

Contact name:


Contact e-mail:

347/860




No CLASP constructed buildings in Islington – this was checked with SCAPE. However, recently learnt there were other consortiums that built such schools. We are currently investigating the potential for other system built premises. There are 29 potential system built schools (based purely on construction dates) and a programme of surveys by specialists is being arranged. The results of this survey will inform necessary actions and details will be forwarded in due course.

348/860


To be determined and identified by programmed surveys referred to above. Nine schools are voluntary aided however, they receive the same asbestos support services from C E @ Islington as community schools.


CLASP None

SCOLA

SEAC

ORLIT

HILLS 1

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


349/860


Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Information will be supplied on request 4. Action taken on receipt of alert and guidance



Sole identified school to date is due to be surveyed on Tuesday 28th July. Another potential school (VA) is being investigated today. b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles?



For all 29 potential system built schools, 31st October 2009

4. Was any remedial action required? (Yes or No) Not as yet. To be determined. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) If not, give expected completion dates? Will be carried out as soon as possible, once survey results have been received.

350/860


None to report as yet 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



‘Hills’ school

Yes

Remaining schools will depend on survey findings. However,

precautionary measures as required below, are being put into place


‘Hills’ school

Yes


‘Hills’ school

Yes


‘Hills’ school

Yes


‘Hills’ school

Yes


Yes all schools

351/860

Yes No



Yes all schools

Will be updated depending on survey

results


Yes all schools

Will be updated with CLASP related awareness training


Yes have spoken to the HSE.


columns and casings? (yes or No) Not as yet If Not please explain: Survey results will determine actions, and remedial works will be carried out by contractors appointed and managed by C E @ Islington. However, potential schools will be informed of this risk in the interim period. This has been done for the ‘Hills’ constructed school. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Not as yet If Not please explain: Re-inspections are carried out however, this as well as maintenance measures will be amended to include the above as necessary.


Not as yet Please explain current position: In general with regards to all asbestos management issues, yes. This will be amended to include specific issues relating to system built schools

352/860


Very little information has been available to identify system built schools apart from in relation to CLASP constructions. We have instigated a programme of surveys to positively identify any other system built constructions and to identify any necessary rectification works. Management arrangements will be put in place as necessary. However, please note to date the following actions has been achieved:

1. All Islington schools have had a type 2 asbestos survey carried out by UKAS accredited surveyors

2. Management of asbestos within the workplace training has been provided to

premises managers, headteachers and other staff who have a responsibility in the management system

3. Schools have been provided with an asbestos management manual which contains

our policy, asbestos management procedures and school specific management plans. School management are advised to inform their staff of the presence of asbestos in their work areas. Emergency procedure is provided as standard.

4. Risk assessments have been carried out either by the asbestos co-ordinator (with

premises managers) or by an independent UKAS surveyor.

5. An asbestos re-inspection SLA is offered to all schools

6. Islington has a dedicated asbestos officer who provides asbestos management services to all schools, responds to asbestos queries, incidents and emergencies. Schools are provided with on-hands support for all asbestos related issues.

Local Authority: Kent County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in

353/860

schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Kent County Council

Address line 1: Session House, County Hall, Maidstone, Kent ME14 1XQ

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:


Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’

354/860


under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm




SCOLA

SEAC 697

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

355/860

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB



[email protected] Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance



Yes

356/860

b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes



N/A All complete 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Asbestos removal and encapsulation works are undertaken when they are identified as a medium to high risk in the type 2 asbestos survey report and that would be within various types, ages and locations of our buildings. Buildings are formally re-surveyed as part of a rolling programme to check the condition of asbestos based materials. Remedial works are carried out to damaged or disturbed asbestos containing materials. Each individual asbestos survey report details where asbestos is located within the building and identifies the condition of the material giving a risk assessment which prioritises any action that may be required. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?



Yes No


357/860

Yes No



Yes


Yes


Yes


No (If no,



Yes


Yes


Yes


No (If no,



Yes

358/860

Explanation of current position relating to any no answers to a) to i) above: Response to 5 1d: General instructions and guidance is given in the KCC Policy and Code of Practice for the Management of Asbestos in Buildings and within the individual Asbestos Survey Reports held by each site informing staff that no one is to disturb asbestos containing materials of any type and location. Emergency procedures must be followed if it is discovered that asbestos containing materials have become damaged. The Asbestos Programme has confirmed that there is not a problem with column casings or seals to the columns. Response to 5 1h:We have an ongoing programme of asbestos training available and are currently reviewing our Asbestos Policy. Our aim is to increase provision of asbestos awareness training to staff such as caretakers and maintenance staff to tie in with the review of the Policy and associated documentation. Response to 5.1h: We have an ongoing programme of asbestos training available and are currently reviewing our Asbestos Policy. Our aim is to increase provision of asbestos awareness training to staff such as caretakers and maintenance staff to tie in with the review of the Policy and associated documentation.


Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: Each school or children’s setting is required to carry out ongoing regular inspections to check the condition of asbestos containing material. We have a system in place whereby Type 2 Asbestos Surveys are carried out as a continuous rolling programme. Each report details where asbestos is located within the building and identifies the condition of the material giving a risk assessment which determines whether action such as encapsulation or removal is required. We are adding to our management system the introduction of a record sheet confirming that regular inspections are undertaken by dutyholders to ensure that the condition of asbestos containing materials hasn’t altered. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:

359/860

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Local Authority: Kingston Upon Hull City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant

360/860


Organisation: Kingston upon Hull City Council

Address line 1: Children and Young People’s Services

Address line 2: 2nd Floor, King William House

Address line 3: Market Place

Address line 4: HULL

Address line 5: HU1 1RS

Address line 6:

Contact name:



361/860




Two 2. How many system-buildings in schools and other children's settings do you have responsibility for?

Two 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP 1

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL

BOULTON & PAUL

362/860

TIMBER

LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


Sydney Smith Secondary School is a system built school with AIB lining to columns encased in plasterboard cladding






Yes



363/860

N/A 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? All column casing in our CLASP building were sealed and the ceiling tiles were cleaned (decontaminated) to a one metre radius around every column. All ground floor columns in our system built building were sealed and all missing ceiling tiles replaced throughout the school. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?


No – All works carried out by licensed asbestos removal contractors 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



Yes


Yes


Yes

364/860

Yes No



Yes


Yes


Yes


Yes


Yes


Yes


columns and casings? (yes or No) If Not please explain: Both schools have been instructed to contact the Asbestos Coordinator should any columns become damaged. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) School representatives received specific asbestos reinspection training from an external consultancy.

365/860

If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Re-inspections of asbestos surveys and training for caretaking staff were carried out this year. Future re-inspections and monitoring will be picked up by yearly site audit reports and with an SLA with schools and NPS, to be provided to schools. 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])

366/860

Local Authority: Kirklees Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Kirklees Council

Address line 1: Design & Property Service

Address line 2: Kirkgate Buildings

367/860


Address line 3: Byram Street

Address line 4: Huddersfield

Address line 5: HD1 1BY

Address line 6:

Contact name:



368/860


None. We cannot identify any schools in Kirklees which were built in the 1950s, 60s, or 70s using non-traditional construction, employing proprietary building systems, other than CLASP. 2. How many system-buildings in schools and other children's settings do you have responsibility for?

We have ten schools with CLASP buildings for which we have responsibility as follows;

Battyeford CE (C) Primary School Birkenshaw CE (C) F & N School Crossley Fields J & I School Fieldhead J I & N School Gomersal CE (C) Middle School Headlands CE (C) J I & N Lydgate J & I School Roberttown CE (C) J & I School Scholes F & N School Whitechapel Middle School


CLASP 10

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

369/860

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB



Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 1.By contacting the above person for electronic copies 2.By visiting the above offices




9 have, the remaining one is to be inspected Summer 2009

b. identify damage to the column casings?; 9 have, the remaining one is to be inspected Summer 2009

c. identify missing or damaged ceiling tiles? 9 have had the integrity of ceiling tiles around stanchions carried out at the time of inspection by the council’s asbestos professionals.

370/860


1 to be inspected during the Summer Holidays 2009


Nine have already been inspected in either 2008 or 2009 with an inspection regime put in place to reflect what was found. The outstanding building is to be inspected during the Summer Holidays 2009 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? All buildings are CLASP Crossley Fields J & I School 1972: asbestos insulation board to stanchions Fieldhead J I & N School 1970:AIB in stanchions Headlands CE © J I & N School 1967:AIB packings to stanchions Lydgate J & I School 1969:AIB cladding to stanchions Scholes F & N School 1963:AIB cladding to stanchions 5. Have you completed all remedial actions? (Yes or No) Remedial action at five schools have been completed where possible but follow ups will be required to two schools where it has been impossible to gain access to some areas at the top of stanchions because the ceilings surrounding them are fixed. If not, give expected completion dates? Where we have had the problem of fixed ceilings we have programmed the inspections and any remedial work to take place in holiday periods to precede any maintenance or refurbishment work. The last area to be treated in this way is planned for Summer 2010.


Yes, where heads of stanchions are above fixed ceilings or buried in walls. 5. Confirmation that arrangements are in place to manage risks

371/860

1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes

No (If no, please



Yes


Yes


Yes


Yes


Yes


Yes


Yes

g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, e.g., caretakers and other maintenance staff?

Yes


Yes


Yes, through the Asbestos Policy and Premises Asbestos Management Plan which have been rolled out through Workshops and/or asbestos awareness sessions If Not please explain:

372/860

3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Teachers and school caretakers have been strongly advised in the PAMP to complete daily visually inspection of the areas they cover and Head Teachers have been advised to include inspections/monitoring as part of their health and safety regime in and around their schools. All schools on CLASP register are scheduled to have annual re-inspections by the council of all identified vulnerable areas If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: The current position is that every school has a copy of the Asbestos Policy containing the Premises Asbestos Management Plan for their premise which holds the latest current register of asbestos information. The PAMPs were rolled out through workshops where the Duty Holder was identified for each premise and they then participated with asbestos professionals in putting together the asbestos action plan from the current known asbestos information for their own premise. PAMPs are subject to review periodically by the Duty Holders, within Health and Safety inspections and by asbestos professionals when any additional asbestos surveys need to be carried out. Communication on changes of the Policy or information on up to date information is relayed through the Council’s Intranet and the school specific internet called Ednet. The overall effectiveness of these control measures is reviewed at an Asbestos Management Group held quarterly containing representatives from Children and Young People’s asset management team, Corporate Health and Safety and Design & Property Service’s asbestos management team. 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])

373/860


Local Authority: Knowsley Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Knowsley Metropolitan Borough Council

Address line 1: Education Offices, Huyton Hey Road, Huyton Liverpool

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



374/860




22 Primary Schools 2 Secondary Schools - 1 Closes in September and the other closes in December 3 Childrens Centres 2. How many system-buildings in schools and other children's settings do you have responsibility for?

27 Establishments with 32 individual buildings 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP

375/860

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD 11

VIC HALLAM 18

PRATTEN

METHOD

CLAW

BRISTOL 2

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


Bowring - we don't know type - This building is being handed over on the 1st Spetember for demo


BES Consulting - Hold all the authority's asbestos surveys in an on-line system. Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?

376/860







N/A 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Yes all System Building have some level of ACM's and are prioritised in the following way. Priority 1 is urgent works, Priority 2 is medium risk, Priority 3 is Low Risk and Priority 4 is Very Low Risk. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates? There are no Priority 1 ACM's, there are 60 priority 2 ACM's with work is being planned at present, there are 234 Priority 3 ACM's and there are 685 Priority 4 ACM's. Both the Priority 3 and 4's will be longer term programmes and will also be included with any Capital Programmes that affect that area


None

377/860


Yes No



Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes


378/860

Yes No


representatives about the management of asbestos in relevant system built premises?


If Not please explain: Each school is required to consult with their schools Building Officer before any maintenance works are carried out. Before Capital works start a Type 3 survey is commisioned and any actions are taken before works can start. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: Each school is required to consult with their schools Building Officer before any maintenance works are carried out. Before Capital works start a Type 3 survey is commisioned and any actions are taken before works can start. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: The local authority commission an annual audit programme by an external auditor. Health and Safety management as well as Asbestos Management are covered. Records of audits are kept by the schools and the local authority.


379/860

Local Authority: London Borough of Lambeth Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at http://www.hse.gov.uk/services/education/asbestos.htm

380/860

http://www.hse.gov.uk/services/education/asbestos.htm

The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm 1. Please provide some information about your organisation

Organisation: L.B. Lambeth, Children and Young Peoples’ Service

Address line 1: International House

Address line 2: Canterbury Crescent


Address line 4: SW9 7QE

Address line 5:

Address line 6:

Contact name:


Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos,

381/860


• where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at http://www.hse.gov.uk/services/education/asbestos.htm


Three, but see notes in Section 6. 2. How many system-buildings in schools and other children's settings do you have responsibility for?

See notes in Section 6 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP

SCOLA

SEAC

ORLIT

HILLS Two

SPOONER

MACE Two

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

382/860

http://www.hse.gov.uk/services/education/asbestos.htm

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

Others (please state) Rationalised Building System

One – this was a system developed by the ILEA using a palette of standardised components, rather than a commercially available building system


As contact details above Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? As contact details above 4. Action taken on receipt of alert and guidance



N/A – see notes in Section 6 b. identify damage to the column casings?; and

383/860

N/A – see notes in Section 6 c. identify missing or damaged ceiling tiles?

N/A – see notes in Section 6


N/A – see notes in Section 6 3. What is your timescale for completing all visual inspections?

N/A – see notes in Section 6 4. Was any remedial action required? (Yes or No)

N/A – see notes in Section 6 If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No)

N/A – see notes in Section 6 If not, give expected completion dates?





Yes No



Yes


Yes

c. advise schools, and other relevant Yes

384/860

Yes No


staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , e.g. visiting workers , to report any damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?

Yes


Yes


Yes


Yes

g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, e.g. caretakers and other maintenance staff?

Yes


Yes


columns and casings? (yes or No) Not known

If Not please explain: Responsibility for routine maintenance of school buildings, with funding, has been delegated to the schools. Guidance is available through the Facilities Management Handbook and Lambeth’s Asbestos Management Plan.

385/860


Not known If Not please explain: See previous paragraph. Asbestos reinspections are organised centrally at present (see notes in Section 6). 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, e.g. by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) No Please explain current position: See notes in Section 6

386/860


1. We can confirm that there are no CLASP schools in Lambeth. The Urban School: Buildings for Education in London 1870-1980 (Ron Ringshall et al., GLC and The Architectural Press, London 1983) states: “…CLASP, SCOLA, SEAC, METHOD, CLAW, ONWARD…none suited construction in inner London as, at the time, the London Building Acts contained more rigorous requirements than other building regulations.”

2. Records received by Lambeth from the ILEA did not describe which buildings were constructed using systems, but it has been possible from other exercises to identify the schools listed in the table above.

3. It is suspected that there are other system-built schools (Mace or RBS), but it has not been possible to confirm or deny this from the available records.

4. All schools and other Children’s Services buildings in Lambeth CYPS control (including VA schools) have benefited from an MDSH 100 Type Two survey. Tenders have been received (in the last week) for the latest round of re-inspections, which will be undertaken shortly. Column casings and ceiling tiles will be included in the re-inspections.

5. Paper copies of the surveys have been distributed to the schools, and were delivered together with asbestos awareness training sessions usually attended by the Premises Officer and senior member(s) of staff.

6. Survey information is held (and updated) on Lambeth CYPS’ Technology Forge Facility database.

7. Formal (certificated) asbestos awareness training sessions are being organised at present and will be delivered over the next six months to authority and school based staff.

8. Lambeth CYPS has a rolling programme of asbestos removal, prioritised on information derived from the surveys and reinspections.

Local Authority: Lancashire County Council

387/860


Organisation: Strategy & Premises Support Team, Directorate for Children & Young People, Lancashire County Council

Address line 1: PO Box 61 County Hall,Preston PR1 8RJ

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



388/860






389/860

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN 2

SIMMS SON AND COOK

ONWARD 128

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


Condor Steel Frame - 11. HORSA - 34 Other concrete Frame 33. Prefab/Demountable 160 Ratrad 7.



390/860






None relevant 3. What is your timescale for completing all visual inspections?

N/A 4. Was any remedial action required? (Yes or No) If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? N/A 5. Have you completed all remedial actions? (Yes or No) If not, give expected completion dates? N/A


N/A 5. Confirmation that arrangements are in place to manage risks

391/860


Yes No



Yes


Yes


Yes


Yes


Yes


Yes


Yes


No (If no,



Yes

392/860

Yes No


management of asbestos in relevant system built premises? Explanation of current position relating to any no answers to a) to i) above: All Lancashire County Council Buildings have had MDHS100 Type 2 Asberstos Surveys carried out and asbestos reports indicating the locations of ACMs have been issues in hard copy format to Premsises Managers and are also available on line. MDHS100 Type 3 (intrusive) asbestos surveys are carried out prior to projects where materials may be disturbed. The asbestos reports give clear guidance on the risk of disturbance of asbestos and the need for contractors to be shown the report prior to commencing work. The report also requires Premises Managers to inspect ACMs at specified periods, dependant on teh level of risk, and this is backed up by annual inspections by Building Surveyors qualified to BOHS402 standard. The guidance information is reiterated in the Lancashire County Councils Policy Document for the Management of Asbestos in Buildings which is available on line and all Premises Managers and LCC Approved Contractors have been made aware of it's existemce. Measures are currently being put into place to train all Premises Managers of their duties regarding asbestos management in order to clarify and reinforce their responsibilities which includes awareness training for all relevant employees.


Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: All ACMs are inspected regularly by qualified Surveyors to monitor the condition and to arrange for remedial action if required.

393/860

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Thank you for returning this questionnaire. Some info from Lancashire. Where LAs offer a free service to Diocese schools in their area there is no problem but where they require schools to buy the service there is not always a good take up.

Department for Children, Schools and Families Schools Capital (Assets - School Design) | Environmental Engineer

Subject: RE: Lancashire County Council questionnaire response on asbestos in system built schools 20April2009

I can confirm that all Aided Schools have been included in this survey. Property Group carried out an asbestos survey at all schools – this included VA schools at no cost to the Dioceses. The following Dioceses are covered by Lancashire County Council Lancaster RC Liverpool RC Blackburn CE Bradford and Leeds Salford RC Liverpool CE Manchester CE Non Denominational If you need any more information, please let me know. Thanks Lancashire County Council Strategy and Premises Support Team

Can you confirm if VA schools are included and which Diocese this covers.

We would be interested to know if the Diocese schools are buying back an asbestos management and survey service from the County Council.

Department for Children, Schools and Families Schools Capital (Assets - School Design) | Environmental Engineer

394/860

Local Authority: Leicester City Council Asbestos management in system built schools and system built children’s settings 1. Introduction

395/860


Organisation: LEICESTER CITY COUNCIL

Address line 1: New Walk Centre, Welford Place, Leicester, LE1 6ZG

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



396/860




Leicester City Council has 31 system buildings built between 1945-80. 2. How many system-buildings in schools and other children's settings do you have responsibility for?

Leicester City Council has 36 sites which incorporate system build 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP 24

SCOLA 3

SEAC

ORLIT

HILLS 3

SPOONER

MACE

LAINGSPAN

397/860

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

Others (please state) HORSA - 4 & HAWKER SIDDERLY - 2





Yes b. identify damage to the column casings?; and Yes

398/860

c. identify missing or damaged ceiling tiles? Yes


15 SITES ON PRIORITY LIST ALTHOUGH ALL HAVE FULL TYPE 2 SURVEYS AND CARRY OUT 1/4 MONITORING PROCEDURE. 3. What is your timescale for completing all visual inspections?

08/01/2009 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 9 CLASP SITES RANGING FROM 1969-92. 2 SCHOLA SITES 1968-76. 1 HORSA SITE YEAR UNKNOWN. ALL REQUIRE GAPS TO COLUMNS SEALING, AIR TESTS CARRIED OUT AND PASSED. 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? Works to systems buildings are included on a prioritisation schedule and at present will be carried out financial year 09/10.


We are looking at various options for all system buildings. Including sealing gaps and tops of columns. No problems have occured as yet. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



Yes

b. provide staff with instructions not to Yes

399/860


position) disturb such materials, lift ceiling tiles or access voids unless properly trained and protected? c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?

Yes


Yes


Yes


Yes


Yes


Yes


Yes



Yes If Not please explain:

400/860

3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Local Authority: Leicestershire County Council

Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006.

401/860


Organisation: Leicestershire County Council

Address line 1: Resources Department

Address line 2: Property Services Room 700


Address line 4: Glenfield

Address line 5: Leicestershire

Address line 6: LE3 8RE

Contact name:


Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around

402/860


structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm 3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?



CLASP

SCOLA 71

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

403/860

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB






NO 47 inspected 24 to inspect b. identify damage to the column casings?; and NO 47 inspected 24 to inspect c. identify missing or damaged ceiling tiles? NO 47 inspected 24 to inspect


1 SCOLA Mk1A 2 SCOLA Mk2 4 SCOLA Mk2A

404/860

17 SCOLA Mk3 (Higher risk older buildings targeted first) 3. What is your timescale for completing all visual inspections?

Completion by December 2009 4. Was any remedial action required? (Yes or No) YES If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? SCOLA Mk1A 1961-1968 3 No. sites Fully lined columns – Environmental clean to ceiling void, Column

tops sealed, Silicon seal to cladding joints and to skirting board. Personal air monitoring undertaken of operatives during work. Reassurance air-test carried out on completion

1 No. site Packers only No remedial works carried out SCOLA Mk2 1967-1970 1 No. site Fully lined columns to exterior face of building only. Remedial

works as for Mk1A programmed SCOLA Mk2A 1968-1975 9 No. sites Fully lined columns. Remedial works to 4 No. sites as for Mk1A

above completed. 5 No. sites remedial works as for Mk1A above programmed for completion April 2010

SCOLA Mk3 Up to 1980 6 No. sites have exposed asbestos panels stuck to several steel columns. These

are in good condition and are sealed/ overboarded. Remedial works as for Mk1A programmed for completion April 2010. 1 No. site Packers only No remedial works carried out

5. Have you completed all remedial actions? (Yes or No) NO If not, give expected completion dates? April 2010


NO 5. Confirmation that arrangements are in place to manage risks

405/860


Yes No











406/860


columns and casings? (yes or No) YES – Any damage or concern to be reported immediately to Property Services for appropriate action

If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) YES - Re-inspection to be carried out by Leicestershire County Council Property Services If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) YES Please explain current position: Note included in reminder sent out for site annual inspection of asbestos in compliance with The Control of Asbestos Regulations 2006. Asbestos awareness seminars to which all Head teachers and Premises Managers/Officers are invited covers the need for vigilance in this type of building.


407/860

Local Authority: Lewisham

London Borough of Lewisham Laurence House, Catford, SE6 4RU

Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant

408/860


Organisation:

London Borough of Lewisham Estates Management Unit 2nd Floor Laurence House Catford Road London SE6 4RU for Fairlawn Primary School

Honor Oak Road, Address line 1:


Address line 3: SE23 3SB

Address line 4:

Address line 5:

Address line 6:

Contact name:


Contact e-mail:

Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘duty holder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in

409/860


You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm 3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?

Main School and Annex (annex is located on a separate site) 2. How many system-buildings in schools and other children's settings do you have responsibility for?

1 (the Fairlawn Nursery Annex) 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

410/860

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

Felted flat roofs over modular timber/steel with frame with timber infill panels



Resident School Premises Officer in school Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Resident School Premises Office in school 4. Action taken on receipt of alert and guidance



Yes


Yes c. identify missing or damaged ceiling tiles?

Yes


None


All Completed

4. Was any remedial action required? (Yes or No)

411/860

YES

If yes indicate the type and age of the buildings and the location of the ACM’s needing remedial action?

Annex, steel/timber framed and timber clad externally with asbestos wall linings internally. Soft board panel ceilings.

5. Have you completed all remedial actions? (Yes or No)

NO -

If not, give expected completion dates?

LEA pending, ceilings to be refixed and sealed within two weeks. Longer term issue to replace wall linings.



No


Yes


YES


YES


YES

d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays,

YES

412/860

No (If no, please explain current

position) Yes

decorations, etc), in a way that is likely to damage the casings or the seals? e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?

YES


YES


YES

The LA is developing and piloting new Asbestos Awareness training courses for schools premises officers, Headteacher s and Business Managers.


NO


YES

2. Does every school have arrangements in place to rectify damage to columns and

casings? (yes or No) YES If Not please explain:


YES If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) YES Please explain current position:

413/860

All monitoring arrangements, periodic reminders to staff are in place and active. The new Interim Asbestos Management Guidelines have been issued and re-issued to all schools twice during the past 5 months. Prior to this, letters were sent out instructing all schools to contact the LA prior to any work being undertaken in their buildings so that we would arrange for Type 2 asbestos surveys to be undertaken before the repair work starts. Headteachers and their Premises Managers are reminded during annual audits to keep and update their asbestos registers; they are also reminded to make the registers available to contractors who carry out repair and maintenance works on their site.

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) In February 2009, following extensive appraisal of our Asbestos management guidelines by the Council’s Internal Audit Department and by an expert external asbestos consultant, new Interim Asbestos Management Procedures were issued to all schools. A copy is attached for your reference. EMU Officers carry out audits on an annual basis to check schools compliance with asbestos management guidelines; Schools Premises Managers are asked to carry out visual inspections of sites within the school where there is known asbestos The LA is now in the process of procuring new type 2 asbestos surveys of all schools. This should be completed within the next 18 to 24 moths. The quality of the surveys and the methodology used will be fully in line with MDH100 requirements.

414/860

Local Authority: Lincolnshire County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Lincolnshire County Council

Address line 1: County Offices, Newland, Lincoln, LN1 1YQ

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

415/860


Contact name:




35

416/860


46 (This figure includes 11 system-buildings constructed after 2000) 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP 1

SCOLA 7

SEAC

ORLIT 5

HILLS 4

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM 10

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD 1

TERRAPIN LTD 3 (Includes 2 New Builds after 2000)

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

Others (please state) THERMAGARD HORSA 4 ADROIT 2

417/860

9 (All New Build in 2008)


Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Through the contact listed above. 4. Action taken on receipt of alert and guidance




All CLASP & multi-storey SCOLA system buildings have been visually inspected.


There are 29 outstanding full visual inspections required, including 4 single-storey SCOLA & 25 other system-buildings. 3. What is your timescale for completing all visual inspections?

The 4 single-storey SCOLA buildings will be inspected by the end of October 2009. The remaining 25 other system-buildings will be inspected by the end of March 2010. It should be noted that Type 2 asbestos surveys have been carried out in all these buildings. Any remedial action recommended in the survey reports has been carried out. 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action?

418/860

Gaps in a small quantity of column casings required re-sealing in a Mark 4 Multi-storey CLASP system building constructed in 1967/68. The tops of all the columns in the ceiling voids throughout the school were sealed with expanding foam. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?



Yes No



Yes


Yes


Yes


Yes

e. ensure that all persons, including visiting workers, who might disturb

Yes

419/860


position) asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)? f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?

Yes


Yes


Yes


Yes

Explanation of current position for any 'No' answers: In the WORD version of this questionnaire submitted to the HSE we have answered questions (h) and (i) as a Partial Yes. Please find an explanantion of each answer below: (h) All system-built schools have been corresponded with outlining the potential risks and given guidance on how to manage these pending further investigation. Additional guidance and awareness has/will continue to be provided to schools as necessary based on the findings of each visual inspection conducted. On a wider front, management of ACM's is included as a specific module within the 1-day H&S training course available for Head Teachers, Senior Staff, Caretakers and Site Managers of schools. The subject of Managing ACM's was also included with the 2007/08 self-assessment which ALL schools have completed. (i) To help maintain proportionality of response based on the risks identified, the Local Authority has corresponded and consulted directly with the appropriate senior manager within each system-built school establishment. It is then for that senior manager within each of those establishments to consult with staff representatives for H&S.


If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes

420/860



Local Authority: Liverpool City Council

421/860


Organisation: Liverpool City Council

Address line 1: Municipal Buildings, Dale Street, Liverpool, L2 2DH

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



422/860




There are 21 schools that are construted in a design similar to system built schools. Of these 13 are community or CE controlled school and 8 voluntary aided schools. With respect to the latter the City Council does not own the buildings and the the duty holder is the Governing Body of the individual schools. 2. How many system-buildings in schools and other children's settings do you have responsibility for?

As above, of the 21 schools identified as having a system built type construction, 13 are the resposnibility of the City Council. For the 8 Voluntary aided schools, the duty holder is the governing body of the individual schools. 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

423/860

CLASP

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

The City Council does not have records of the type of system built construction. However, it undertakes an annual rolling programme of condition surveys of all schools and from these 21 schools have been identified as having a construction similar to a system build design being predominately single storey, steel frame design, with flat roofs.


424/860








all completed 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? Not applicable - No remedial action was required


No

425/860


Yes No



Yes


Yes


No (If no,


No (If no,




Yes


Yes


Yes


Yes

i. consult Health and safety No (If

426/860


position) representatives about the management of asbestos in relevant system built premises?

no, please explain current position below)

In relation to c and d above - -not per se. Visual inspections of the ‘system build’ type schools in the authority did not find evidence of ACM’s on column casings Children’s Services have had a type 2 asbestos survey undertaken of their schools and the inspection reports passed to schools. All schools were invited to attend asbestos awareness training in 2007. All Community schools sent at least one representative (either business manager, head, deputy or caretaker) but the sessions focused on general asbestos awareness and the legal requirements rather than specifically for system built schools. The awareness sessions did make attendees aware of the need to make school staff aware of the locations of the ACMs identified in the asbestos survey and not to disturb them and to report damage Attendees were made aware of their legal requirements regarding the management of asbestos and to ensure that all workers and the caretaker, who may disturb asbestos, are shown a copy of the asbestos survey and the register contained within. Liverpool City Council also rolled out a Permit to Work system that encouraged schools to formally sign contractors onto the school, site and share all relevant documentation, including the asbestos survey. Comprehensive guidance has been issued to schools on asbestos awareness in the last few years and information on asbestos management is currently held on the schools Extranet pages – EDNet – which also contains links to the HSE website Further advice and guidance on asbestos management is set out in a Property Manual for Liverpool Schools, a booklet issued to all schools in 2008 and on the Health and Safety Unit's Intranet pages. The Health and Safety Unit undertakes audits of schools health and safety management systems including asbestos management to ensure schools are aware of the risks associated with asbestos management and to check appropriate management procedures are in place In relation to i - again not specifically in relation to system built schools but the advice and guidance issued as outlined above provides contact details of the Council’s Health and Safety Unit for further advice if required


NO If Not please explain: Not applicable. Visual inspection of system built type school in the Authority have been carried out and no ACM's were identified on columns or casings. The awareness training has drawn schools attention to the requirements for repairs or removal of ACMs to be carried out by properly licenced contractors. The awareness sessions also informed attendees of the requirement make staff aware of the locations of the ACMs identified in the asbestos survey and not to disturb them

427/860

3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: Not specifically in respect of column casings as no ACM's have been identified. However, type two surveys together with awareness training and guidance issued to schools by the Authority have made schools aware of the need to proper management plans in respect of ACMs. All Community schools sent at least one representative but the sessions (either business manager, head, deputy or caretaker) focused on general asbestos awareness and the legal requirements rather than specifically for system built schools. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: The Health and Safety unit has programme of audits of schools' helath and safety management system including asvestos to check that approipriate procudeures are in place. Advice and guidance on asbestos management updated regularly on the Council's Ednet pages - secure Extranet to schools.

428/860


429/860

Local Authority: Luton Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Luton Borough Council


Address line 2: Upper George Street

Address line 3: Luton

Address line 4: LU1 2RD

Address line 5:

Address line 6:

Contact name:



430/860




Eleven 2. How many system-buildings in schools and other children's settings do you have responsibility for?

Thirteen


CLASP Two

431/860

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM One

PRATTEN

METHOD

CLAW

BRISTOL

ASC Eight

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB




432/860






None. Re-inspection is scheduled to be carried out during the summer term. 3. What is your timescale for completing all visual inspections?

Within three months 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Clasp type 4, early 1970’s construction, all walls where damaged, joints between sections of walls and ceilings, door frames and window frames, generally where breaches to the structure have occurred. Clasp type not confirmed by SCAPE. The same remedials as above. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?

433/860


To carry out some remedial work involved manufacturing brackets and fixings to enable sealing. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



Yes


Yes


There is a need to provide additional awareness training within the Clasp buildings. This is scheduled to be carried out during the next two

months.

Yes


Yes


Yes


Yes

434/860


position) f. ensure that up-to-date asbestos registers are available?

Yes


Ongoing training programmes to all premises

Yes


Yes

2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) Yes, they are aware that they should contact the compliance surveying team.

If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Each school is aware that they should contact the compliance team to report any problem, who are located within the Capital and Asset Management Team. Inspections are scheduled to be carried out on a termly basis. If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: All relevant staff to receive awareness training, and then refresher training on an annual basis. Additionally new staff to the premises require full awareness training.

435/860

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) As an authority we re aware of all our system built properties and closely monitor these premises to ensure that they are maintained in good condition and that any remedial works identified through the asbestos surveys are addressed on a priority basis. Both the Compliance team and the Council’s Health and Safety Adviser (Schools) work closely together to ensure that there are no breaches in safety/Asbestos

Local Authority: Manchester City Council

Asbestos management in system built schools and system built children’s settings 1. Introduction

436/860


Organisation: Manchester City Council


Address line 2: Albert Square

Address line 3: Manchester

Address line 4: M60 2 JR

Address line 5:

Address line 6:

Contact name:



437/860




55 sites, 79 buildings (2 of which have no asbestos) 2. How many system-buildings in schools and other children's settings do you have responsibility for?

55 sites, 79 buildings (2 of which have no asbestos) 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP 55 sites, 79 buildings (2 of which have no asbestos)

SCOLA 0

SEAC 0

ORLIT 0

HILLS 0

SPOONER 0

MACE 0

LAINGSPAN 0

438/860


ONWARD 0

VIC HALLAM 0

PRATTEN 0

METHOD 0

CLAW 0

BRISTOL 0

ASC 0

AUSTIN-HALL 0


0

LESSER BS 0

STONERE SB 0

SWIFTPLAN LTD 0

TERRAPIN LTD 0

TRANSLINK LTD 0

WARNICK & SONS 0

YOUNGMAN SB 0

Others (please state) 0




k. identify gaps in columns and casings; YES

and?

l. identify damage to the column casings?; YES and

c. identify missing or damaged ceiling tiles? WAS NOT REQUIRED BY HSE AS PART OF CLASP PROJECT BUT IS DEALT WITH AS PART OF ASBESTOS MANAGEMENT PROCEDURES.

439/860

2. How many have yet to be visually inspected? NONE.


COMPLETED JANUARY 2008 4. Was any remedial action required? (Yes or No) YES If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? NO WORK WAS NEEDED TO ACMS. GAPS IN METAL CLADDINGS WERE SEALED AS A PRECAUTIONARY MEASURE. 5. Have you completed all remedial actions? (Yes or No) YES. Easter 2008. If not, give expected completion dates?

6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)? NO


Yes No



Yes

Specific Asbestos information provided to Local School Management. Asbestos Survey Report & Asbestos Register includes specific recommendations for action. Action needed depends on risk assessment. Information should be communicated at the local level to relevant staff. Local school Managers involved in process of undertaking initial remedial works to check and seal columns.


Yes Instructions should be provided to relevant staff by local school management based on current

440/860


position) and protected? arrangements and best practice in

(a). Damage / defect reporting system within Schools. Specific Competent advice and assistance available to school management from LA Specialist Asbestos Team and LA Schools Organisation and Development Team (Building works) where damage occurs.


Yes


Instructions should be provided to relevant staff by local school management based on current arrangements and best practice in (a).

Yes

Contactors undertaking day to day maintenance under the specific local management arrangements in place at the school. Capital Works will be specifically planned in conjunction with LA specialists indicated in (f).


Yes

Local School Management have access to competent advice and assistance from LA Specialist Asbestos Team and LA Schools Organisation and Development Team when considering alterations / work to building fabric.


Yes

Asbestos survey and registers available to local school management.


Yes

Continuing to deliver “Building Safety” which includes a module on Asbestos awareness to site managers/Head Teachers / Deputy Head Teachers.


No


Discussed at Safety Committee meeting and actions the LA have taken

Yes


columns and casings? (Yes or No) Yes. Responsibility of local schools management.

441/860



Yes. Responsibility of local schools management. If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes. Please explain current position: Responsibility of local schools management. Will form part of Asbestos Management Plan. 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) MCC believe the project was to carry out precautionary (preventative) work to deal with potential asbestos fibre releases from this specific type of construction. MCC worked in conjunction and with advice from an HSE inspector regarding the specification & extent of works to be done. The agreed plan of work was adhered to and the work was completed promptly

442/860

Local Authority: Medway Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of

443/860

asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Medway Council Education

Address line 1: Gun Wharf Dock Road Chatham Kent ME4 4TR

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



444/860






CLASP

SCOLA

SEAC 12

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL

445/860


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB






No b. identify damage to the column casings?; and No c. identify missing or damaged ceiling tiles? Yes



April 09 to Dec 09 4. Was any remedial action required? (Yes or No)

446/860

Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Removal and encapsulation to some areas 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates? There may be some more remedial repairs required when all surveys have been completed


As above 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



No (If no,


No (If no,




No (If no,

please explain

447/860


position) others , eg , visiting workers , to report any damage to column seals or ceiling tiles?

current position below)


Yes


Yes


Yes


Yes


Yes


Yes

Explanation of current position relating to any no answers to a) to i) above: An extensive survey of system type buildings specifically related to steel column casings will be carried out within the next few months. All schools have a type 2 survey logbook located on the premisises


No If Not please explain: More detailed information on this specific issue will be provided in the next few months 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No

448/860

If Not please explain: More detailed information on this specific issue will be provided in the next few months 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: All schools have a type 2 survey and log book on site and are instructed on Asbestos management. The steel column issue will be enhanced within a new survey log book within the neext few months 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])

449/860

Local Authority: London Borough of Merton Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: London Borough of Merton

Address line 1: Merton Civic Centre, London Road, Morden, Surrey SM4 5DX

450/860


Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



451/860


7 Community Schools 7 VA Schools 2. How many system-buildings in schools and other children's settings do you have responsibility for?

7 Community Schools 7 VA Schools 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP 0

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

452/860

WARNICK & SONS

YOUNGMAN SB



Details as above Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance





All 55 schools in LB Merton have had a Type 2 Asbestos survey carried out 3. What is your timescale for completing all visual inspections?

Done 4. Was any remedial action required? (Yes or No) If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action?

453/860

N/A All schools had a letter in Nov '08 regarding asbestos, which expained if they were thinking of undertaking building work, it was recommended to have a Type 3 asbestos survey carried out prior to works being carried out. 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? See answer 4 above


See answer 4 above 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



Yes


Yes


Yes


No (If no,

please explain current position

454/860


position) below)


Yes


Yes


Yes


Yes


Yes

Explanation of current position relating to any no answers to a) to i) above: The LB Merton Health & Safety section carry out H&S Audits on our schools which include a section about asbestos management and also offer asbestos awareness training to key staff. We sent out a letter in November '08 reminding the Headteachers of their responsibility with regard to asbestos management.



455/860

Please explain current position: See above


456/860

Local Authority: Middlesbrough Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Middlesbrough Council

Address line 1: PO Box 99A


Address line 3: Middlesbrough TS1 2QQ

Address line 4:

Address line 5:

Address line 6:

Contact name:


Contact e-mail:

457/860




10 (40 schools were visited falling within the above age range and all checked against the Asbestos Clasp Guidance 2006 of which 10 were confirmed as system built) 2. How many system-buildings in schools and other children's settings do you have responsibility for?

458/860


CLASP

SCOLA 2

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

Others (please state) 8 Unknown


459/860




yes b. identify damage to the column casings?; and yes c. identify missing or damaged ceiling tiles? yes



N/A 4. Was any remedial action required? (Yes or No) None If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? N/A 5. Have you completed all remedial actions? (Yes or No) N/A If not, give expected completion dates?


N/A 5. Confirmation that arrangements are in place to manage risks

460/860


Yes No



x


x


x


The inspection did not identify anything which fell within the CLASP guidance 2006, however all schools are fully aware of where asbestos is

present within there property together with the appropriate training


The Council have notified all staff and contractors of the procedures around

the management of asbestos. x


All in accordance with the Councils corporate asbestos policy.

x


Both electronic and hard copy on site x


X


x

461/860


columns and casings? (yes or No) If Not please explain: Inspections did not identify any asbestos within column casings therefore schools only have guidance appropriate to the actual asbestos present within the property. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) If Not please explain: Annual re-inspection by specialist together with rolling programme of inspections from the Councils H&S unit. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Annual IT bulletin to all staff reminding them about the register, the corporate asbestos policy and asbestos awareness training.


Local Authority: London Borough of Newham Asbestos management in system built schools and system built children’s settings 1. Introduction

462/860


Organisation: London Borough of Newham

Address line 1: Newham Dockside

Address line 2: 1000 Dockside Road


Address line 4: E16 2QU

Address line 5:

Address line 6:

Contact name:



463/860




24 (of which 2 are only in respect of mobile classrooms) 2. How many system-buildings in schools and other children's settings do you have responsibility for?

100 (of which 63 are mobile classrooms) at 44 different establishments


CLASP

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

464/860

SIMMS SON AND COOK

ONWARD

VIC HALLAM 27 (all provide prior to 1980)

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS 3 (mobiles)

YOUNGMAN SB


DANZER

2 (mobiles, both provided since 1980)

ELLIOTTS

65 (of which 58 are mobiles). All but 3 believed to have been provided since 1980

PORTAKABIN

1 (provided since 1980) YORKON

2 (both provided since 1980)


Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? All available building condition data for schools within the authority is held on the corporate computer database

465/860




No system buildings with specific asbestos-coated metal cladding identified in Newham schools. However there has been a rolling programme of inspections for all school buildings in order to update information for the corporate Asset Management & Planning (AMP) database b. identify damage to the column casings?; and not applicable (see point 1a above) c. identify missing or damaged ceiling tiles?

See point 1a above


Rolling AMP programme of inspections


It is intended to be an on-going programme with schools inspected every 5 years

4.Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? n/a 5. Have you completed all remedial actions? (Yes or No) n/a If not, give expected completion dates? n/a


n/a

466/860


Yes No



Yes


Yes


n/a


n/a


Yes


Yes


Yes

g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance

Yes

467/860


position) staff? h. consult Health and safety representatives about the management of asbestos in relevant system built premises?

n/a

2.Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) No If Not please explain: n/a (see point 1a above) 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: n/a 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) YES Please explain current position: All relevant schools will have an asbestos management plan, which will be managed by the Head Teacher and independently inspected periodically by the Asbestos Audit Team and Corporate Health & Safety


468/860

Local Authority: Norfolk County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any

469/860


Organisation: Norfolk County Council


Address line 2: Martineau Lane

Address line 3: Norwich

Address line 4: NR1 2DH

Address line 5:

Address line 6:

Contact name:



470/860




14 sites 2. How many system-buildings in schools and other children's settings do you have responsibility for?

18 buildings


SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM 11 presumed to be manufactured by Hallam

PRATTEN

METHOD

CLAW

471/860

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

Others (please state) 6 manufacturers unknown





Yes

b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes


All relevant system buildings have been inspected.

472/860


All relevant system buildings have been inspected.

4. Was any remedial action required? (Yes or No) Remedial action Yes, on the 1 CLASP building only If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 1 CLASP building estimated date of construction 1970. Column casings facing into rooms all have proprietary seals. However AIB has been positively identified between column casing and structural column by inspection above ceiling level. Planned remedial works to include sealing open joint at top of column casing above ceiling level and ceiling vertical joint to external walls and window frames.

5. Have you completed all remedial actions? (Yes or No) No. There are no immediate concerns and therefore remedial works will be carried out when the school is unoccupied during the summer holiday 2009. If not, give expected completion dates? August 2009.


None anticipated. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No





473/860


position) others , eg , visiting workers , to report any damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?







columns and casings? (yes or No) Yes If Not please explain:


Yes If Not please explain:

474/860

4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Norfolk County Council (NCC) employ NPS Property Consultants Ltd to inspect all known ACMs on an annual basis. Asbestos registers are re-issued to all sites following the annual inspection and are always available via the web based property management database. The NCC Corporate Health and Safety team publish asbestos guidance and a checklist for premises managers and employees on the Intranet, which clearly defines roles and responsibilities. The same information is available on the Internet site for Norfolk Schools. Asbestos awareness training is also provided for all premises managers. The Corporate guidance and training informs premises managers that they also have a duty to manage and monitor ACMs in their buildings, in between annual inspections by surveyors, and to notify NPS if there are changes in condition so that risks can be re-assessed. Managers of Children’s Services premises are reminded of their responsibilities by regular distribution of Management Information sheets. Departmental Health and Safety Advisers also carry out Health and Safety monitoring visits to sites to review the effectiveness of arrangements.


This questionnaire has been completed in relation to system buildings constructed between 1945 and 1980 only. Temporary mobile classrooms have not been included in section 3.

475/860

The DCSF should note that Norfolk County Council maintain asbestos registers for all Children’s Services sites and buildings, which include mobile classrooms, constructed before 1999.

Local Authority: North East Lincolnshire Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant

476/860


Organisation: North East Lincolnshire

Address line 1: Municipal Offices, Town Hall Square, Grimsby

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



477/860





17 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP 16

SCOLA 1

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

478/860

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB









N/A 4. Was any remedial action required? (Yes or No) Yes

479/860

If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? One school (Woodlands Primary) required gaps in columns to be sealed. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?


No

480/860


Yes No



Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes

481/860


position) management of asbestos in relevant system built premises? Explanation of current position relating to any no answers to a) to i) above: N/A



6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Local Authority: North Lincolnshire Council Asbestos management in system built schools and system built children’s settings

482/860


Organisation: North Lincolnshire Council

Address line 1: Asset Management and Culture Service

Address line 2: Hewson House

Address line 3: PO Box 53

Address line 4: Station Road

Address line 5: Brigg

Address line 6: North Lincolnshire, DN20 8XY

Contact name:



483/860





36


CLASP

SCOLA

SEAC

ORLIT

HILLS 3

484/860

SPOONER 17

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM 5

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD 1

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

Others (please state) HORSA – 2, UNKNOWN - 4, ELLIOT - 4


PLEASE USE ADDRESS AND NAMES PROVIDED IN RESPONSE TO QUESTION 1.1 Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? PLEASE USE ADDRESS AND NAMES PROVIDED IN RESPONSE TO QUESTION 1.1

485/860




b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles? YES to a, b and c


ALL INSPECTED 3. What is your timescale for completing all visual inspections?

NOT APPLICABLE AS ALL VISUAL INSPECTIONS COMPLETED 4. Was any remedial action required? (Yes or No)

YES If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action?

HILLS, CIRCA 1950, COLUMN CASING AT LATTICE BEAM CONNECTION TO COLUMN (DEFECT WAS DUE TO COLUMN CASING THAT APPEARED TO HAVE BEEN MARGINALLY ‘CUT SHORT’ WHEN ORIGINALLY INSTALLED. NOTE: VISUAL INSPECTION AND DETAILS PROVIDED FROM SCAPE HAVE REVEALED NO ASBESTOS WAS USED IN THE COLUMN ARRANGEMENTS. COLUMNS SCHEDULED TO BE ‘OPENED UP’ DURING SCHOOL HOLIDAY PERIOD (26TH – 30TH OCTOBER 2009) TO CONFIRM DEFINITIVELY THAT NO ACMs ARE PRESENT WITHIN COLUMN CASINGS.

5. Have you completed all remedial actions? (Yes or No)

YES If not, give expected completion dates?

NOT APPLICABLE AS ALL REMEDIAL WORK COMPLETED


NO

486/860


Yes No



YES

Only two of the 23 sites we have that have system buildings on site have been assessed to have the potential for contamination, as outlined in the

relevant ‘Asbestos in System Buildings’ guidance issued by the

HSE. This is because all the system buildings on the remaining 21 sites

have been constructed using solid/jointed timber columns that do not incorporate any casings etc. On the two sites that do have system buildings present, visual inspection and details provided from SCAPE

have revealed no asbestos was used in the column arrangements (columns

scheduled to be ‘opened up’ during school holiday period (26th – 30th

October 2009) to confirm definitively that no ACMs are present within column casings). As an interim

precaution and in recognition of the foregoing, guidance has been issued to staff relevant to these two sites.


YES Please see answer to question 5.1.a


Please see answer to question 5.1.a YES


YES Please see answer to question 5.1.a

487/860


position) Please see answer to question 5.1.a. Additionally, the Authority offers all

school headteachers access to a maintenance and minor construction

works framework that effectively manages the asbestos related risks.


YES


YES Please see answer to question 5.1.a.


YES


A training programme is being rolled out across the Authority and

specifically includes school based staff.

YES


YES


columns and casings? (yes or No) YES. Please see answer to question 5.1.a. with specific reference to visual inspection and details provided from SCAPE revealing no asbestos was used in the column arrangements.

If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no)

YES. Please see answer to question 5.1.a. with specific reference to visual inspection and details provided from SCAPE revealing no asbestos was used in the column arrangements.

If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no)

488/860

Please explain current position: Control measures are considered to remain effective by the following means: Inspection undertaken by competent person (the councils Asbestos Surveyor) as part of the Corporate Asbestos Management Plan programme (every building is scheduled to be inspected at least annually). A Corporate Asbestos Management Plan has been formulated that defines responsibilities and procedures/processes. This is amplified by site specific Asbestos Management Plans. Site specific Asbestos Management Plans are formulated and issued in accordance with the Corporate Asbestos Management Plan programme noted above. Requirement for local (site based) managers of buildings to report any apparent defects, contamination or concerns to the councils Asbestos Surveyor. Provision of corporate support to schools for the management of asbestos and management of any works that may affect ACMs. Provision of Asbestos Awareness training to relevant staff. Effective management of asbestos forming part of the evalution criteria for construction contractors to be appointed on to corporate frameworks. Consequent recommendations that all works are let via corporate frameworks or specific contracts. Corporate Asbestos policy that is made freely available to all council employees. Issue of periodic (typically annually) reminders to relevant staff and school governors (both asbestos specific and on a wider ‘works must be arranged/supervised by competent people/organisations’ basis. In additional to the above, the council is working to further improve asbestos management arrangements generally within schools by targeted awareness raising/training with school staff and governors.


489/860

North Tyneside Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant

490/860


Organisation: North Tyneside Council

Quadrant, The Silverlink North, Cobalt Business Park, North Tyneside NE27 0BY

Address line 1:

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



491/860






CLASP 1

SCOLA 2

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL

BOULTON & PAUL

492/860

TIMBER

LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB









ongoing, annual at a minumum 4. Was any remedial action required? (Yes or No) No

493/860

If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? if anything is found on reinspections it will be dealt with


nothing found so far 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



Yes

No (If no,




Yes

494/860


position) d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?


Yes


Yes


Yes


Yes

No (If no,



Explanation of current position relating to any no answers to a) to i) above: The system builds have had columns inspected. They are protected by cladding in good condition. All schools have had specific duty holder training. All schools have asbestos management plan in place


No If Not please explain: but all schools know location of asbestos and who to ring for remedial works 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes

495/860

If Not please explain: but all schools know location of asbestos and who to ring for remedial works 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:

496/860


497/860

Local Authority: North Yorkshire County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: North Yorkshire County Council


Address line 2: Northallerton

Address line 3: North Yorkshire

Address line 4: DL7 8DD

Address line 5:

Address line 6:

Contact name:



498/860




Eighty Four (84) 2. How many system-buildings in schools and other children's settings do you have responsibility for?

101 (One Hundred and One)


CLASP 13 (Thirteen)

499/860

SCOLA

SEAC

ORLIT

HILLS

SPOONER 9 (Nine)

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM 69 (Sixty Nine) Decreasing through refurbishment

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD 1 (One)

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB




500/860

Corporate Asset Register which is controlled by the Corporate Asset Management Unit. (NB. This question does not appear on the online questionnaire) 4. Action taken on receipt of alert and guidance



YES b. identify damage to the column casings?; and YES c. identify missing or damaged ceiling tiles? YES



COMPLETE 4. Was any remedial action required? (Yes or No) YES If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? All CLASP/ROSLA type buildings have had a full survey undertaken and remedial works carried out to encapsulate columns as per the guidance by HSE alert. 5. Have you completed all remedial actions? (Yes or No) YES If not, give expected completion dates?


NO 5. Confirmation that arrangements are in place to manage risks

501/860


Yes No



YES


YES


YES


YES


YES


YES


YES


YES


YES

502/860


columns and casings? YES If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? YES If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? YES Please explain current position: The Corporate Property Landlord Unit within NYCC has a dedicated team to asbestos management. This includes the ongoing training of new Responsible Officers as they are appointed in post (Inc Headteachers) and refresher training. We have no less than five checks on the monitoring regime in buildings annually. These are carried out by

1. Jacobs Engineering UK who are NYCC’s partnering consultant for property. Their maintenance team visits every property annually and checks every single ACM that was identified on the type 2 is still in situ, no damage is evident, that the monitoring is in place and is suitable ie weekly, monthly, six monthly etc.

2. NYCC’s Corporate Landlord Service also visits every property annually in its role of Landlord. They check on Jacobs monitoring and that of the property. This section also sends out alerts and updates to properties on asbestos management. The Landlord Services Manager has direct control for reg 4 of CAR and its implementation.

3. NYCC Health and Safety managers/advisors visit the properties regularly and undertake the same role as the Landlord officers.

4. HandS is the traded service to schools for health and Safety. Their advisors visit schools more frequently, at least once a term, and also check that the monitoring is being done and up to date.

5. NYCC Health and safety Auditor. The above may seem a bit excessive but NYCC takes the control of asbestos very seriously. We liaise with HSE in Leeds very closely with regards to asbestos management. When the alert came out re CLASP/ROSLA type buildings we went to tender then invited an HSE inspector to site to ensure

503/860

we had interpreted the guidance given correctly. We received very good feedback. With regard to Contractors and information flow to them, NYCC has an Authorisation To Work On Site Form. Question 5 is specific to asbestos management and insists that asbestos data is checked by anyone who is likely to come into contact with ACMs in their line of work. No work can commence without a risk assessment and Method Statement. All the properties we have sealed and encapsulated columns in are CLASP and ROSLA type only, 13no to date. Most are stand alone units whilst two are full schools. The other types are being continuingly checked as detailed above. Report Author Corporate Landlord Services Manager 27th August 2009

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Local Authority: Northamptonshire County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm

504/860

The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Northamptonshire County Council

Address line 1: John Dryden House, The Lakes, Northampton NN4 7YD

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



505/860



506/860


36 (including 12 PFI schools) 2. How many system-buildings in schools and other children's settings do you have responsibility for?

36 (including 12 PFI schools) 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP 10 (9 PFI)

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM 6 (3 PFI)

PRATTEN

METHOD 9 (1 PFI)

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

507/860

WARNICK & SONS

YOUNGMAN SB

Others (please state) OXFORD: 4








Nov 2009 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) N/A If not, give expected completion dates?

508/860



Yes No



Yes


Yes


Yes


Yes


Yes


Yes


Yes

509/860


position) No (If no,




Yes

Explanation of current position relating to any no answers to a) to i) above: H) Awareness raising and reminders by letter. No specific training for Responsible Personshas been given to date. 4. Does every school have arrangements in place to rectify damage to

columns and casings? (yes or No) Yes If Not please explain: Contact given for Helpdesk and names of approved asbestos contractors made available. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: Contact given for Helpdesk and names of approved asbestos contractors made available. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Planned refresh of audits. Letter sent reminding Heads and Governors of their responsibilities, and advising refresh of survey information by Autumn.

510/860

Local Authority: Northumberland County Council Asbestos management in system built schools and system built children’s settings

511/860


Organisation: Northumberland County Council

Address line 1: County Hall, Morpeth, Northumberland, NE61 2EF

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



512/860






SCOLA

SEAC

ORLIT

HILLS

513/860

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB





514/860





n/a 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? CLASP Type 4b and Type 5, from 1969 to 1973. ACM's in columns - sealed at joints and top. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?



Yes No



Yes

515/860


position) including potential contamination of ceiling voids? b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?

Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes



516/860



Local Authority: Nottingham City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any

517/860


Organisation: Nottingham City Council

Address line 1: Children’s Services,

Address line 2: The Sandfield Centre

Address line 3: Sandfield Lane

Address line 4: Lenton

Address line 5: Nottingham

Address line 6: NG7 1QH

Contact name:



518/860




There are 60 schools that have at least one building on the site which falls into these categories. 2. How many system-buildings in schools and other children's settings do you have responsibility for?

There are 147 system buildings in use within the schools and other children’s settings.


CLASP Mark 3 –(1), Mark 5 – (30), Mark 6 – (9)

SCOLA No

SEAC No

ORLIT (7)

HILLS (12)

SPOONER No

MACE No

LAINGSPAN No

SIMMS SON AND COOK (2)

519/860

ONWARD No

VIC HALLAM (29)

PRATTEN No

METHOD (35)

CLAW No

BRISTOL (6)

ASC No

AUSTIN-HALL No


No

LESSER BS No

STONERE SB No

SWIFTPLAN LTD No

TERRAPIN LTD No

TRANSLINK LTD No

WARNICK & SONS No

YOUNGMAN SB No

Others (please state) Intergrid – (10), Elliot Mobiles (6)


Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? This information is held on the condition survey database and can be accessed through the named contact. 4. Action taken on receipt of alert and guidance


520/860


Yes. b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes


None (There is monthly check of the asbestos log book on site). 3. What is your timescale for completing all visual inspections?

Visual inspections have been completed. 4. Was any remedial action required? (Yes or No)

No remedial action was required. Where we decided to undertake reassurance tests these showed no asbestos present.

If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) N/A If not, give expected completion dates?


Not required on buildings surveyed. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



Yes Full type two surveys and asbestos

management log books on site.

521/860


position) including potential contamination of ceiling voids? b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?

Yes Full type tow surveys and asbestos

management log books on site.


Use of Asbestos log books and training.

Yes


Use of asbestos log books and training.

Yes


Asbestos management procedure in log book and training.

Yes


Asbestos management procedure in log book and training.

Yes


Yes Checked by several sections


Yes


Yes


columns and casings? (yes or No) If Not please explain:

522/860

This is not applicable as no asbestos column casings have been found. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes, as part of the asbestos management procedure. If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Yes – six monthly inspections.

523/860

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Thank you for returning this questionnaire.

524/860

Local Authority: Nottinghamshire County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Nottinghamshire County Council

Address line 1: County Hall, West Bridgford, Nottingham, NG2 7QP

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



525/860






CLASP 833

526/860

SCOLA

SEAC

ORLIT

HILLS 34

SPOONER 50

MACE

LAINGSPAN 9

SIMMS SON AND COOK

ONWARD

VIC HALLAM 85

PRATTEN

METHOD

CLAW

BRISTOL 3

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB




527/860






NIL 3. What is your timescale for completing all visual inspections?

N/A 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Clasp Mk3 & Mk4, where gaps were identified in column casings the gap was sealed and the joint overcloaked using a 32mm PVCu extrusion. The strategy was supported by assessments where extended air test monitoring was undertaken in sample occupied premises to establish potential risk 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?


In light of feedback from other Authorities who experienced problems with various joint sealing products we chose to adopt the overcloaking approach. This way the gap seal integrity is maintained & it's easy to see if there have been any attempts to vanda

528/860


Yes No



Yes


Yes


Yes

No (If no,




Yes


Yes


Yes

No (If no,

please explain current position


529/860


position) below)


Yes

Explanation of current position relating to any no answers to a) to i) above: (d) Staff have not received individual instruction, the concern is covered in the Policy and Guidance issued by the Authority & the matter is raised by staff in the de-brief at the end of Condition Surveys where evidence is recent & obvious. (h) Asbestos Awareness is covered in training courses covering Premises Management & Caretaker Duties, neither course are however mandatory. All in-house trade operatives & supervisors (DLO) do receive regular Awareness training refreshers.


Yes If Not please explain: Clear guidance is issued via Policy and Guidance that all occurences of damage to asbestos are to be reported in order that the matter is dealt with correctly. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: Clear guidance is issued via Policy and Guidance that all occurences of damage to asbestos are to be reported in order that the matter is dealt with correctly. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: See 5.3, above. Historically all identified Priority1 issues have been addressed previously by removal or encapsulation. Monitoring & inspection regimes are being set in place to fully address Duty to Manage through both Responsible Persons appointments

530/860

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) From your e-mail to DCSF: Whilst the questions were relatively straightforward the problems and frustration we encountered were down to the reporting format. In my Authority the questionairre link was circulated to a number of staff by our LEA colleagues asking that we all contribute to its completion and that it be sent back to the LEA for compilation and onward transmission. This idea was undermined by the format unfortunately, we could not take an electronic copy nor were we able to forward our inputs to the LEA, hence our request for a copy.

Oldham Metropolitan Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction

531/860


Organisation: Oldham Metropolitan Borough Council – People, Communities and Society

Address line 1: Civic Centre, West St. Oldham, Lancs. OL1 1XJ

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



532/860





Included in Q1.


CLASP

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

533/860

SIMMS SON AND COOK

ONWARD Sole supplier to OMBC Consortia built schools

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB







534/860




Completed (type 2 surveys on all council buildings) 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Part of OMBC Asbestos Management Plan. All High Risk ACMs dealt with as part of the management function. Annual inspections carried out by competent persons on all OMBC buildings 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? Effectively all necessary remedial works have been completed however annual inspections carried out as above may require ACM removal or repair which is organised by Unity Partnership on behalf of OMBC using licenced contractors.



Yes No



Yes

535/860


position) b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?

Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes

Explanation of current position for any 'No' answers: Not applicable


536/860

If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: Unity Partnership manage OMBC Asbestos policy which includes carrying out Type 2 surveys on all public buildings including schools and Childrens Centres that have bought in to the "Statutory" module of Unity Partnership SLA, annual inspections, the removal/repair of ACMs and the maintenance of an Asbestos Management data base which is populated by surveys, inspections, remedial actions and removal for all ACMs In addition they arrange for Type 3 surveys where structural or demolition works are involved. They also provide asbestos awareness training management procedures to site managers. Currently 3 County primary, 13 Church primary and 6 County Secondary schools do not buy in Unity Services, however the 13 Church primaries are contracted to a different organisation, Total Property Management) advised by the two Diocese Boards of Education who provide the same function as Unity 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: See Q3


537/860

Local Authority: Oxfordshire County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any

538/860


Organisation: Oxfordshire County Council

Address line 1: County Hall, New Road, Oxford, OX1 1ND

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



539/860




26 Schools 2. How many system-buildings in schools and other children's settings do you have responsibility for?

58 Blocks 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP 0

SCOLA 0

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM 0

PRATTEN 0

METHOD 0

CLAW

540/860

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD 0

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

Others (please state) Survey currently in progress to confirm specific type of system building







Works to identify 1a, 1b & 1c is currently in progress.

541/860


End of May 2009. 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? No remedial actions identified to date. Survey works ongoing, any remedial works identified will be carried out immediatley upon discovery. Survey work to be completed by end of May 2009.


None to date. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



Yes


Yes

c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or

Yes

542/860


position) ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?

Yes


Yes


Yes


Yes


Yes


Yes



Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain:

543/860

4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:


Local Authority: Plymouth City Council Please see below. This would explain why so many Plymouth Schools have completed the on line questionnaire. I will send the latest spreadsheet of the On line returns so that you can see these.

Department for Children, Schools and Families

From:

To Whom it may concern

Re: Survey of Asbestos Management in Schools and Other Settings - Plymouth City Council

There are 99 schools within the City. Of these 6 are newly built and do not contain asbestos. Regarding the identification of the number of schools within the City that contain

544/860

"system buildings" Plymouth City Council, (PCC) are not able to provide an accurate response at this time to your survey request as the authority does not hold information in the format you have requested, although the incidence of such system buildings in Plymouth is thought to be very low.

The Authority has put in place policy, procedures and arrangements to comply with the legislative responsibilities indicated by the Control of Asbestos Regulations 2006 and the asbestos information currently held for the primary role of complying with the stated legislative requirements, rather than 'building construction specific', (E.g. System buildings).

Regarding the management of Asbestos in Plymouth City Schools, below is a summary of the current situation, which we trust you will find helpful.

The person with the legal responsibility for ensuring that asbestos containing materials are properly managed, in most Plymouth City schools is the Head teacher - the Duty holder in accordance with the Control of Asbestos Regulations 2006.

Head teacher duty holders in Plymouth continue to receive ongoing advice and awareness training from a range of City Council Departments and asbestos consultants in support of this role. Training and advice is based on the Approved Code of Practice - The Management of Asbestos in Non-Domestic Premises.

Plymouth City Council's Children and Young People department, formerly Life Long Learning, have previously arranged for consultants to undertake asbestos surveys, in accordance with MDHS 100, on the City's schools and subsequently to prepare, on behalf of the Duty holders, asbestos management plans with subsequent reviews, updates and revisions in accordance with current Regulations and good practice. As part of this process any high risk asbestos containing materials identified in the surveys will have been recommended for remedial works, which depending on the individual location could be removal, repair, encapsulation or isolation, etc.

Head Teachers are required to ensure that the asbestos management plan is implemented and monitor its effectiveness, revising it with assistance if and when changes occur. (E.g. changes in use , user groups or in the overall condition of the school or its asbestos materials). This will ensure that asbestos containing materials within the City's schools remain in good condition and are unlikely to be damaged. In such circumstances asbestos materials represent a low or very low risk of fibre release and are considered safe to remain.

Current Health & Safety Executive advice, recently endorsed by the Government, is that asbestos containing materials, which are in good condition and are unlikely to be damaged should be left in place and managed to ensure they remain so.

Regular monitoring and review will ensure that should the above situation change, for whatever reason, the asbestos management plan in operation would identify, through a risk assessment process, the most appropriate way of maintaining a safe environment.

Kind regards,

545/860

Building Surveyor Corporate Property Property & Economic Development Department of Development Plymouth City Council

Local Authority: Borough of Poole


Organisation: Borough of Poole – Property Services Unit

Address line 1: Civic Centre Annexe, Park Road, Poole BH15 2RN

546/860


Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



547/860



21


CLASP none identified

SCOLA 4

SEAC none identified

ORLIT none identified

HILLS none identified

SPOONER none identified

MACE none identified

LAINGSPAN none identified

SIMMS SON AND COOK none identified

ONWARD none identified

VIC HALLAM none identified

PRATTEN none identified

METHOD none identified

CLAW none identified

BRISTOL none identified

ASC none identified

AUSTIN-HALL none identified


none identified

LESSER BS none identified

STONERE SB none identified

SWIFTPLAN LTD none identified

TERRAPIN LTD none identified

TRANSLINK LTD none identified

WARNICK & SONS none identified (actually Wernick/ Secometric/ESL?)

YOUNGMAN SB none identified

548/860


14no 'standard Poole designed', but not a manufactured 'system'


as above Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance






01/09/2009 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates?

549/860

see 2/3 above. (inspection being arranged for 2 no SCOLA buildings) If action is required we expect it to be completed to similar timescales although initial indications suggest that the detailing differs from that of CLASP and will require no special precautions.


see 2/3 above. Remainder of buildings are of a local design which does not share the same detail 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:



Yes


No


No


No


Yes

f. ensure that if work with Asbestos Yes

550/860


position) Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006? f. ensure that up-to-date asbestos registers are available?

Yes


Yes


No

Explanation of current position for any 'No' answers: All schools have been circulated with DCSF/H&SE advice regarding CLASP and similar buildings. Following periodic review of compliance with the Borough of Poole Asbestos Policy and Management Plan, the Corporate Asset Management Plan and Asbestos Policy have been strengthened to provide greater corporate involvement and control. Asbestos register is being brought in centrally with the aim of establishing a central register accessible on-line to all who routinely require it. Associated with this revision is a formal process to identify responsible managers and site responsible persons (duty of compliance) which has been completed. We are now in the process of providing refresher 'asbestos awareness' training (supported by professional asbestos trainer) guiding not only upon current regulations, type of asbestos etc but also upon the Council's policy, management plan and technical support arrangements. Corporate Safety Team are supporting this activity both with peer advice, supplemantary training skills, policy direction and routine monitoring/audit of compliance. Corporate Asset Management policy has re-introduced corporate involvement of technical professionals within the Property Unit to monitor and support arrangements at individual premises. In the context of this particular survey, the injection of professional knowledge and skills is being found to be valuable not only in providing a corporate view of compliance, but also in supporting individual premises managers


If Not please explain: see commentary to 1 above 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain:

551/860

see commentary to 1 above 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: see commentary to 1 above


552/860

Local Authority: Portsmouth City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Portsmouth City Council

AMS Asset Management Srvice, Guildhall Square, Portsmouth, PO1 2AY

Address line 1:

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:


Contact e-mail:

553/860





13

554/860


CLASP

SCOLA 13

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB



555/860







Within 18 months 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) If not, give expected completion dates?


None reported by specialist contractor

556/860




Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes


557/860






Local Authority: Reading Borough Council

558/860


Organisation: Reading Borough Council


Address line 2: READING

Address line 3: RG1 7AE

Address line 4:

Address line 5:

Address line 6:

Contact name:



559/860






SCOLA

SEAC

ORLIT 1

560/860

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD UNKNOWN TERRAPIN STYLE 2

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

Others (please state) HORSA ELLIOTS 80/90’S ROLLALONG UNKNOWN MODULAR UNKNOWN 60’S AC PANELLED UNKNOWN 60’S POST & BEAM AIB PANELLED UNKNOWN 60’S PRECAST CONCRETE UNKNOWN 60’S CONCRETE BEAM AIB INFILL 2000 TERRAPIN

6 1 7 1 1 1 1 1 2



561/860




Apart from two schools at which type 2 surveys are scheduled to take place in the next

few weeks, all other schools and children settings have recently undergone a full

asbestos type 2 survey program (Jan 09 –Aug 09). The one known CLASP building is

mainly vacant and areas occupied have been inspected.












Two schools to be inspected within the next couple of weeks. 3. What is your timescale for completing all visual inspections?

All asbestos surveys will be completed by Sept-Oct 09. RBC Officer meeting with schools will follow this and system builds assessed.

562/860

4. Was any remedial action required? (Yes or No) No remedial action has been required on system builds. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? N/A 5. Have you completed all remedial actions? (Yes or No) N/A If not, give expected completion dates? N/A




position) On all schools and children’s settings (not restricted to system builds) we

have carried out a type 2 survey program. Following this survey

program our Asbestos Officer has provided survey reports in a register

format and advised schools on notifying relevant staff and

contractors, work with asbestos procedures & restrictions,

management plans and inspections.


b. Provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?

As above RBC schools have been supplied with procedure guide and

advice.

c. Advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , egg , visiting workers , to report any damage to column seals or

As above RBC schools have been

supplied with procedure guide and advice

563/860


position) ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?

As above RBC schools have been supplied with procedure guide and

advice


As above. In addition they have been advised on making Contractors Aware and been provided with Contractors

Sign in Sheets.


As above. All works in RBC council carried out by fully licensed asbestos

contractors and in line with 2006 regulations

As above. Asbestos registers have been produced for schools and they have been advised on how to keep

these up to date and make available to relevant persons.


Asbestos Awareness training will be made available to all relevant

education staff from September 2009 as part of a council wide awareness

program.


All management guides have been produced using advice issued by the

HSE & 2006 Regulations. Where specific cases arise RBC will not hesitate in consulting with HSE

representatives.



columns and casings? (yes or No) No If Not please explain: Not specific to columns but plans in place to rectify any asbestos damage in schools and

children’s settings

564/860

3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Ongoing general asbestos reinspection program agreed for schools annually by external

asbestos surveyors and schools advised on regular internal inspections

If Not please explain: N/A 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: In addition to guided Management Plans for Schools to complete, our Asbestos Officer will

be on-hand to provide additional assistance to schools in completing these and will

organise any immediate asbestos remediation and removals for schools.

Annual inspections will be arranged through our Council Property Services Department and our Corporate Asset Management Team (CAMT) Officers will check with schools intermittently when onsite that asbestos regular inspections are being carried out, that procedures are being followed and that all relevant persons coming onto sites are made aware of the Asbestos Register and Procedures.


565/860

Local Authority: London Borough of Redbridge Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant

566/860


Organisation: London Borough of Redbridge


Address line 2: High Road

Address line 3: Ilford

Address line 4: Essex

Address line 5: IG1 1DD

Address line 6:

Contact name:



567/860






SCOLA 1

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM 1

PRATTEN 1

METHOD

CLAW

BRISTOL 1

ASC

AUSTIN-HALL 2


LESSER BS

568/860

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD 1

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


13 Elliot buildings, 5 Bolt and Heeks buildings


Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Information is held on asset management database 4. Action taken on receipt of alert and guidance





N/A 3. What is your timescale for completing all visual inspections?

N/A 4. Was any remedial action required? (Yes or No)

569/860

N/A If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) N/A If not, give expected completion dates?



Yes No



YES


YES


YES


YES

570/860

Yes No



YES


YES


YES


YES


YES


columns and casings? (yes or No) no If Not please explain: Our Property Services are working on a briefing note to schools to give details of what to look for and what steps to take to monitor the condition of these elements and what to do in the event that damage etc. is identified 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: Our Property Services are working on a briefing note to schools to give details of what to look for and what steps to take to monitor the condition of these elements and what to do in the event that damage etc. is identified 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) YES Please explain current position:

571/860

All Children’s services properties are supplied with an asbestos register which is updated as prescribed by the asbestos management system. The on-site asbestos register is monitored by the borough asbestos team to ensure that the information contained within it is current and that the log document has been completed by all visitors and contractor who carry out works which may identify asbestos material. Asbestos awareness seminars are delivered to all appropriate staff. In addition to the above, all projects, maintenance works and remedial action orders are preceded by an asbestos survey request issued by the project administrator. This ensures that any asbestos material is identified prior to work commencement


572/860

Local Authority: Redcar & Cleveland Council See response below from Redcar and Cleveland Council.

Department for Children, Schools and Families

Subject: Survey of asbestos management in schools and other settings

Dear, Further to your correspondence with regard to asbestos management in CLASP/ SCOLA and other system-type buildings in schools and other childrens settings would advise Redcar and Cleveland Borough Councils position as follows.The only system built school within the authority was Freebrough Skelton Base, formerly De Brus School,this building has been subsequently been demolished.The sports and music block[with the later addition of the youth centre] was checked and found not to have asbestos cladding to the steel, although there is other asbestos already identified to other areas of the building. At Laurence Jackson Secondary School in Guisborough, there is a system built Raising Of School Leaving Age[ROSLA] block, known as the RE block. This was checked at both ground and first floor ceiling voids and found not to have asbestos cladding to the steelwork,although plaited asbestos [chrysotile] braid was identified in the ground floor ceiling void,between the lattice steel beam and concrete floor beams to the first floor as a packer,in addition to this other areas of asbestos had been already been identified [the internal wall finishes are such that any fibres could not migrate to the outside even if asbestos were present to the steel. There are currently asbestos registers in all schools, the asbestos condition is audited and monitored on an annual basis and the records constantly updated. There is also an authorisation/ permit to work form on all premises and contractors are required to fill this in, and check the on site asbestos register prior to commence ment of any work to the fabric of the building. I trust the foregoing meets with your requirements ,should tou require any further details or clarification of the foregoing please do not hesitate to contact the undersigned. Regard's

573/860

Redcar and Cleveland Borough Council,

Local Authority: London Borough of Richmond upon Thames Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: London Borough of Richmond upon Thames


Address line 2: 44 York Street

Address line 3: Twickenham

Address line 4: TW1 3BZ

Address line 5:

574/860


Address line 6:

Contact name:




575/860

There are a total of 52 schools in the Borough of which 17 are VA Schools, and 35 Community schools. 3 secondary schools will become Academies from September 2010.

23 of these schools have some form of system built building, although the majority of these will are type buildings, or not types where metal clad columns have been used in the construction found in CLASP systems.


There are 2 confirmed Mace type buildings following our property survey. 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP 0

SCOLA 0

SEAC 0

ORLIT 0

HILLS 0

SPOONER 0

MACE 2

LAINGSPAN 0


ONWARD 0

VIC HALLAM 0

PRATTEN 0

METHOD 0

CLAW 0

BRISTOL 0

ASC 0

AUSTIN-HALL 0


0

LESSER BS 0

STONERE SB 0

SWIFTPLAN LTD 0

TERRAPIN LTD 0

TRANSLINK LTD 0

576/860

WARNICK & SONS 0

YOUNGMAN SB 0

Others (please state) N/A





A desktop survey to identify possible system build blocks within schools based on existing property condition data was carried out by property surveyors on behalf of the Council. This identified 40 blocks over 24 schools with possible system build blocks. Alongside this confirmation was obtained from SCAPE that no CLASP schools were built in the Borough. Property surveyors then carried out site inspections to confirm which blocks were system built and whether any contained metal clad columns. This work completed in June 2010, confirmed that there were no system build schools containing metal clad columns. 2 blocks were identified of MACE construction, and further asbestos sampling is to be carried out in July 2010 to confirm if any ACMs are present or not (based on initial inspections and identification of concrete clad columns there is not expected to be any ACMs present). b. identify damage to the column casings?; and As above c. identify missing or damaged ceiling tiles?

As above


2 x MACE blocks

577/860


July 2010 for further asbestos surveying / sampling inspections 4. Was any remedial action required? (Yes or No) To be confirmed for 2 MACE blocks based on inspection in July 2010 If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? N/A 5. Have you completed all remedial actions? (Yes or No) See above. No remedial actions expected, but provision made to complete in August 2010 prior to new academic year. If not, give expected completion dates?

N/A



Yes No



Yes Via asbestos awareness training


N/A – no system builds with metal clad columns N/A


Yes Emergency asbestos procedures

issued to all schools

578/860

Yes No


others , eg , visiting workers , to report any damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?

N/A N/A – no system builds with metal

clad columns

The above responses are based on existing survey and results to date. 2 MACE type blocks

have been identified and further surveying work is to take place in July 2010, although

based on initial inspection and identification of concrete clad columns no ACMs are expected

to be identified. However, if ACMS are identified, then full information, instruction,

supervision and training will be provided to the two schools affected. This will be site specific.

Explanatory note to a/b/c/d above


Asbestos management plan, contractor log book, reinforced

through training Yes


Asbestos management plan details roles / responsibilities, including requirement that only licensed

contractors work on ACMs

Yes

Asbestos management plan details criteria for re-inspection / re-survey programmes. Management surveys are arranged centrally by Corporate Health and Safety Unit for all Council

sites


Yes


Ongoing programmes of asbestos awareness training provided

Yes


Via Council Health and Safety Committee Yes

579/860


No If Not please explain: No columns or casings have been identified to date which require damage rectifying 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: No ongoing maintenance or repair required as no metal clad columns identified to date. Instructions will be provided to the Council’s asbestos surveying contractors for re-inspection / re-surveys at schools to ensure that any potential system build areas and in particular columns are sampled and surveyed for signs of damage. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: The Council’s asbestos management plan details how asbestos will be managed. The plan identifies clear roles and responsibilities for managing asbestos. Key parts of the plan include:

- Ongoing management re-inspection / re-survey programme. Instructions will be provided to the Council’s asbestos surveying contractors for re-inspection / re-surveys at schools to ensure that any potential system build areas are fully sampled and surveyed for signs of damage. This is a further safety net built in to our asbestos management systems.

- Asbestos awareness training - Health and safety audits carried out by Corporate Health and Safety Unit - Refurbishment / demolition surveys required before any intrusive works - Quarterly performance reports on health and safety including asbestos

management presented to Council’s Executive Board

580/860


581/860

Local Authority: Rochdale MBC Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Rochdale MBC

Address line 1: Floor 8 Municipal Offices

Address line 2: Smith St

Address line 3: Rochdale

Address line 4: OL16 1YD

Address line 5:

Address line 6:

Contact name:



582/860




RMBC is responsible for 7no school sites which have system buildings. 2. How many system-buildings in schools and other children's settings do you have responsibility for?

The sites above contain 9no buildings although in some cases the system-built elements were added to older existing buildings which were not system built.


583/860

CLASP 2no

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN 2no

SIMMS SON AND COOK

ONWARD

VIC HALLAM 2no

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD 1no

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

Others (please state) RSLA – 2no



584/860

As above. 4. Action taken on receipt of alert and guidance



Yes – in CLASP buildings following HSE guidance. b. identify damage to the column casings?; and Yes – in CLASP buildings following HSE guidance. c. identify missing or damaged ceiling tiles? Yes – in CLASP buildings following HSE guidance.


All system built buildings in school settings have been visually inspected with Type 2 asbestos surveys. 3. What is your timescale for completing all visual inspections?

N/A 4. Was any remedial action required? (Yes or No) Yes – to seal column casings and tops following HSE guidance. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Both CLASP schools were built early 1970s and the locations of the ACMs were within the column casings, remediated as described above. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?


No

585/860




x


x


x


x


x


x


x


x

h. consult Health and safety x

586/860




Yes – all schools have an emergency call-out procedure for asbestos related incidents. If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes – a yearly inspection is carried out to assess any repairs required. If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: The school is informed that the inspection is being carried out to assess the condition of known ACMs by experienced P402 qualified surveyors. Following this the on-site register is updated and reminders of the risks or the need for repair/removal works discussed with relevant staff.


587/860

Local Authority: Rotherham Metropolitan Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in

588/860

schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Rotherham Metropolitan Borough Council

Address line 1: Environment and Development Services

Address line 2: Facilities Management

Address line 3: Bailey House

Address line 4: Rawmarsh Road

Address line 5: Rotherham S61 4TD

Address line 6: South Yorkshire

Contact name:



589/860





95


CLASP 34

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

590/860

SIMMS SON AND COOK

ONWARD

VIC HALLAM 7

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD 42

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

Others (please state) West Riding Units – 5 Other Steel Structure, classification unknown - 7


Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? The information is available on the Asset Management Data Base System held within the Facilities Management Section as detailed above. 4. Action taken on receipt of alert and guidance

591/860


a. identify gaps in columns and casings; and? Yes CLASP type 4 and 4b were inspected in August 2007, CLASP type 2, 3, 3b and 5 were inspected in March 2008 and all other system buildings were inspected in May 2008

b. identify damage to the column casings?; and Yes at the time of inspection as detailed above. c. identify missing or damaged ceiling tiles? Yes at the time of the inspection as detailed above.

2. How many have yet to be visually inspected? None

3. What is your timescale for completing all visual inspections? N/A all completed

4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? All CLASP buildings. Gaps and damages to columns and missing or damaged ceiling tiles were recorded and location highlighted on floor plans identifying remedial action required. 5. Have you completed all remedial actions? (Yes or No) Yes the inspection results were given to Head Teachers and remedial works actioned accordingly. If not, give expected completion dates? N/A remedial works completed

6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)? No, although scaffolding was required in School Halls making the sealing work expensive. 5. Confirmation that arrangements are in place to manage risks

592/860




Yes


Yes


Yes


Yes


Yes


Yes

Yes



Yes All caretakers received training,

although there are future plans for awareness training for Head Teachers


Yes All schools building managers have been trained in the management of

593/860


position) management of asbestos in relevant system built premises?

asbestos and asbestos sampling to HSE Bulk sampling to P402


columns and casings? (yes or No) Yes If Not please explain: N/A 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: N/A 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: School caretakers/site managers have a monthly check list within the asbestos register to monitor the visual appearance/condition of asbestos containing materials or materials that may contain asbestos. If there are any changes in appearance at the time of the monthly checks or if an incident occurs, the school contact the Building Manager who will visit site to advise/arrange the necessary action. A programme of Type 2 surveys has now commenced and the registers will be updated accordingly with the information reiterated to Head Teachers and caretakers/site managers. Sample checks have been made by Building Managers in schools to ensure the effective use of the registers and this will continue on a regular basis.

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) A representative from the HSE was present during the first inspection by Facilities Management of a CLASP school in Rotherham and approved the process. Type 1 Asbestos Surveys have been carried out in all Rotherham Schools and asbestos registers are kept on site. These contain permits to work which are signed by anyone who

594/860

will disturb the fabric of the building stating they have read and understood the asbestos register. This also includes a check list for caretakers of any suspected ACM’s to ensure the condition of the material has not deteriorated. Any change in condition is reported to Facilities Management who advise or arrange any necessary action. All Building Managers have now undertaken the P402 Asbestos Sampling training and will commence a programme to upgrade the asbestos surveys to Type 2 commencing July 2009. Local Authority: Rutland County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.

595/860


1. Please provide some information about your organisation

Organisation: RUTLAND COUNTY COUNCIL

Address line 1: CATMOSE, OAKHAM, RUTLAND, LE15 6HP

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:


Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks

596/860

from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm


To our professional understanding of the 21 maintained schools within Rutland none are 'system built'. Of those 21 schools 7 are governed as Foundation or VA and as such are the reponsible employer. The remainder remain as employees of the Council. None classified as system built. However they do contain varying degrees of managed ACM's 2. How many system-buildings in schools and other children's settings do you have responsibility for?

None classified as system built.

As Q1 above none to our knowledge. Under the Schools Standards and Frameworks Act 'Fair Funding' not all schools have bought back in the services of Rutland CCDC to maintain their premises. As such the reponsibility as employer and as dutyholder can become unclear. 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP Nil

SCOLA Nil

SEAC Nil

ORLIT Nil

HILLS Nil

SPOONER Nil

MACE Nil

LAINGSPAN Nil

SIMMS SON AND COOK Nil

ONWARD Nil

VIC HALLAM Nil

PRATTEN Nil

METHOD Nil

597/860

CLAW Nil

BRISTOL Nil

ASC Nil

AUSTIN-HALL Nil


Nil

LESSER BS Nil

STONERE SB Nil

SWIFTPLAN LTD Nil

TERRAPIN LTD Nil

TRANSLINK LTD Nil

WARNICK & SONS Nil

YOUNGMAN SB Nil

Others (please state) 21 Maintained schools of varying undefined styles







Of the 21 maintained schools 7 have not bought in the

598/860


The remaining 6 dutyholders are to be audited in 2010. 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Various ongoing removals of ACMs. 5. Have you completed all remedial actions? (Yes or No) No. If not, give expected completion dates? Ongoing programme of works triggered by risk assessment and other related works.


None reported. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:





599/860








Explanation of current position for any ‘No’ answers: Within the 14 maintained schools to which the Council are the employer records exists to management under CAR 2006. The issue of ensuring all staff awareness to ACM's needs to be confirmed. Of the remainder audits are required to ensure compliance with expected standards. This is programmed for 2010. Records of Cat2 Tests are held by Property Services and the relevant individual schools. Property surveyors, contracted staff and Premises Officers are made aware of the presence and location of ACM's. However there is no current means of determining within individual schools what knowledge teachers, support staff, PTA friends, visitors etc know of the material.


If Not please explain: Audit required from the 7 schools manageing their ACM's as 1 above.

600/860

Not every school is either the responsibility of the Council as the employer or as the 'infered' dutyholder as an agent contracted to maintain the buildings. Those school premises that are are inspected periodically by competent Property Surveyors under a scheme of Premises Condition surveys. An audit of those not operating through the Council will be carried out by the Councils Safety Advisor during 2010 and the Director CYPS advised. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: Audit required from the 7 schools manageing their ACM's as 1 above. As Q2 above 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Of the 21 maintained schools we monuitor and review the 14 of which the Couincil are both the Employer and Dutyholder. Audit required from the 7 schools manageing their ACM's as 1 above. As explained in Q1 above ensuring all staff (teachers, AOTT's, others using the buildings through extended schools) are aware is in need of improvement. The Safety Advisor will promote for each school to implement awareness training within their individual schools.


601/860

Local Authority: Salford City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation Organisation: Salford City Council

Address line 1: Children’s Services Directorate

Address line 2: Minerva House

Address line 3: Pendlebury Road

Address line 4: Swinton

Address line 5: Salford

Address line 6: M27 4EQ

Contact name:


602/860




10

603/860


10


CLASP

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM 10

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


604/860


Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? As Above 4. Action taken on receipt of alert and guidance






Completed 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? N/A 5. Have you completed all remedial actions? (Yes or No) N/A If not, give expected completion dates?

605/860



(If no, please explain current

position) Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes

g. provide asbestos awareness training for all employees who could

No Training was originally given in 2006.

606/860

Yes (If no, please explain current

position) foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff? h. consult Health and safety representatives about the management of asbestos in relevant system built premises?

Yes


columns and casings? (yes or No) If Not please explain: The system buildings that we are responsible for do not have any CLASP detail in them. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) If Not please explain: The schools that subscribe to the authority’s Asbestos Service Level agreement receive an annual inspection and any repairs or maintenance identified during the survey is then the responsibility of the school. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Annual inspections are carried out and the asbestos registers are updated and discussed with the building managers with regards to their duties and responsibilities.


607/860

Local Authority: Sandwell Metropolitan Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Sandwell Metropolitan Borough Council, Children & Young People's Services

Organisation:

Address line 1: Shaftesbury House, 402 High Street, West Bromwich B70 9LT

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:


Contact e-mail:

2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed

608/860






609/860

SCOLA 0

SEAC 0

ORLIT 0

HILLS 8

SPOONER 1

MACE 0

LAINGSPAN 0


ONWARD 0

VIC HALLAM 0

PRATTEN 0

METHOD 0

CLAW 0

BRISTOL 0

ASC 0

AUSTIN-HALL 0


0

LESSER BS 4

STONERE SB 0

SWIFTPLAN LTD 0

TERRAPIN LTD 0

TRANSLINK LTD 0

WARNICK & SONS 0

YOUNGMAN SB 0


1



610/860







N/A 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? CLASP buildings of all ages had remedial actions in accordance with HSE guidance. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?


Yes. The volume of sealing work required and difficulties of access to all areas e.g locked rooms etc. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

611/860



Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes


612/860


Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Premise Managers undergo Asbestos Management Training. Corporate procedures require regular condition monitoring for asbestos items and the completion/submission of inspection records. Schools receive "bulletins" with regard to asbestos management . Perio


Local Authority: Sefton MBC Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any

613/860


Organisation: Sefton MBC, Children’s Services

Address line 1: The Town Hall

Address line 2: Oriel Rd

Address line 3: Bootle

Address line 4:

Address line 5: Liverpool

Address line 6: L20 7AE

Contact name:



614/860




Seven 2. How many system-buildings in schools and other children's settings do you have responsibility for?

Seven


CLASP

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM Seven (No hidden asbestos around columns)

PRATTEN

METHOD

615/860

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB







Yes. No hidden asbestos around columns. b. identify damage to the column casings?; and Yes. c. identify missing or damaged ceiling tiles?

Yes.


616/860

All completed.


Completed. 4. Was any remedial action required? (Yes or No) No. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Not applicable. 5. Have you completed all remedial actions? (Yes or No) Not applicable. If not, give expected completion dates?


Not applicable. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



No hidden asbestos around columns but relevant staff have an asbestos

register for the whole building


Yes


Yes

617/860

Yes No


ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?

No hidden asbestos around columns

so not appropriate


Yes


Yes


Yes


Yes The Health Unit offer training to

relevant staff periodically.


Yes

2. Does every school have arrangements in place to rectify damage to columns and casings? No If Not please explain: No hidden asbestos around columns so not appropriate


No If Not please explain: No hidden asbestos around columns so not appropriate

618/860

4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Yes. The Health Unit provide a programme of annual inspections with the Caretaker/site manager reporting any relevant issues on a day-to-day basis.


Local Authority: Sheffield City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

619/860


Organisation: Sheffield City Council

Address line 1: Children & Young People’s Directorate


Address line 3: Sheffield

Address line 4: S1 1UL

Address line 5:

Address line 6:

Contact name:



620/860


As per table below 2. How many system-buildings in schools and other children's settings do you have responsibility for?

As per table below 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP 10

SCOLA 11

SEAC 0

ORLIT 0

HILLS 0

SPOONER 0

MACE 0

LAINGSPAN 0


ONWARD 0

VIC HALLAM

PRATTEN 0

METHOD 0

CLAW 0

BRISTOL 0

ASC 0

AUSTIN-HALL 0


0

LESSER BS 0

STONERE SB 0

SWIFTPLAN LTD 0

621/860

TERRAPIN LTD 8

TRANSLINK LTD 0

WARNICK & SONS 0

YOUNGMAN SB 0

DERWENT 1






Yes



All visual inspections completed by November 2007 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? School Type Date Scope Handsworth Grange Secondary

SCOLA 1968 Sealing of structural columns to HSE specification

622/860

Dore Primary

CLASP 1967 Sealing of structural columns to HSE specification

Hallam Primary

CLASP 1965 Sealing of structural columns to HSE specification

Windmill Hill Primary

CLASP 1978 Sealing of structural columns to HSE specification Removal of ACM debris in curtain walling

Shortbrook Primary


City Secondary


5. Have you completed all remedial actions? (Yes or No) Yes (Easter 2009) If not, give expected completion dates?





X


X


x

623/860


position) ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?

x


x


x


x


x


x


columns and casings? (yes or No) Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no)

624/860

Yes Please explain current position: Intrusive surveys have been carried out to all schools suspected of having AIB jacketed structural columns. All schools and Children’s settings have a Type 2 management survey supplemented by additional Type 3 surveys where required. Reviews of all Type 2 surveys are undertaken by the directorate on a programmed basis. The directorate operates a Permission to Work scheme whereby all intrusive and non intrusive work is scrutinised by the directorate to ensure that the necessary control of asbestos measures are being undertaken by schools and Children’s Service managers


625/860

Local Authority: Shropshire Council Asbestos management in system built schools and system built children’s settings 1. Introduction 1. Please provide some information about your organisation

Organisation: Shropshire Council

Address line 1: Children and Young People’s Services

Address line 2: Guildhall

Address line 3: Frankwell Quay

Address line 4: Shrewsbury

Address line 5: Shropshire

Address line 6: SY3 8HQ

Contact name:


Contact e-mail: Note that this return also covers voluntary schools in Shropshire linked to the Dioceses of Hereford, Lichfield and Shrewsbury (RC) as Shropshire Council provides asbestos management services to all maintained schools in the County, including Community, Foundation, Controlled and Aided.


626/860



60 (includes one recent – 2006 - off-site wooden construction and two recent – 2007 and 2009 - steel frame system built buildings. However, this figure does not include demountable classrooms of any age. Almost all Shropshire demountable buildings, including all those older than 1980 have been purchased from Stones, and do not have asbestos cladding to steelwork.) 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP

SCOLA 83 (includes individual blocks at secondary schools)

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

627/860

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

Others (please state) Framework (new school 2006), Elliots (new Education Centre, 2007), Stones (new Education Centre 2009).


As above in first instance Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Information is mainly held electronically at Guildhall and at Shirehall, Abbey Foregate, Shrewsbury. However, it is not available on the internet at this time. A very small number of building plans have yet to have electronic mark-up of some parts of the Type 2 Survey and paper copies are still held. 4. Action taken on receipt of alert and guidance



Yes, as part of Type 2 Survey undertaken in 2004-6 b. identify damage to the column casings?; and as above c. identify missing or damaged ceiling tiles?

As above



628/860

4. Was any remedial action required? (Yes or No) Yes, but only to ceiling tiles. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Types and ages of buildings varied, as some affected ceilings were suspended ceilings or installed during refurbishment. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?





Yes


Yes


Yes

629/860



Yes


Yes


Yes


Yes


No. We never see asbestos awareness training as a completed item, and training and advice is always given to new staff as part of induction processes.


Yes


columns and casings? (yes or No) Yes. All schools have asbestos registers, which includes advice on steps to be taken in the event of any ACM being damaged. The principal action is to contact the Council, who provide a service to all schools on inspection, containment and remediation as required. If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes. Every school has an assigned property surveyor who undertakes inspections as part of their normal visits. In addition, the advice contained in asbestos registers, and which schools are advised to pass on to staff at induction, also advised frequent visual inspection.

630/860

If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Yes. Assigned property surveyors ensure that the message is reiterated frequently.

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Shropshire Council has a large number of individual blocks designed as part of the SCOLA system, as Salop County Council was part of the design consortium for SCOLA. The Council has had a longstanding awareness of the hazards of asbestos, and were early adopters of good practice on the management of the risk from asbestos. The information that there was an additional risk from the movement of structural elements of SCOLA buildings was easily integrated into existing systems.

631/860

Local Authority: Slough Borough Council


Organisation: Slough Borough Council

Address line 1: St Martin’s Place

Address line 2: 51 Bath Road

Address line 3: Slough

Address line 4: SL1 3UF

Address line 5:

Address line 6:

Contact name:



632/860




None as far as we can reasonably and practicably ascertain at this moment in time. An asbestos review is due this year and this issue will be clarified. 2. How many system-buildings in schools and other children's settings do you have responsibility for?

See above.

633/860


SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB






If any system built schools are identified in our review later this year then they will be inspected. b. identify damage to the column casings?; and

634/860

If any system built schools are identified in our review later this year then they will be inspected for damage. However, where asbestos is suspected in column casings then damage is assessed. c. identify missing or damaged ceiling tiles? Yes, as is the case for all buildings if suspected of asbestos containing material.


All schools have been previously inspected however this did not identify system built specifically therefore column casings were not a particular feature of that survey. A review is due this year which will update and confirm the position. 3. What is your timescale for completing all visual inspections?

March 2010 4. Was any remedial action required? (Yes or No) Not in the last round of surveys. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? N/A 5. Have you completed all remedial actions? (Yes or No) N/A If not, give expected completion dates? N/A 6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?




Yes

b. provide staff with instructions not to disturb such materials, lift ceiling tiles

Yes

635/860


position) or access voids unless properly trained and protected? c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?

Yes


Yes


Yes


Yes


No Currently being procured


To be arranged in conjunction with

the next round of surveys


N/A


columns and casings? (yes or No) If Not please explain: N/A but will be confirmed/reviewed via the next review survey. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no)

636/860

If Not please explain: Only where identified in previous surveys. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Generally via periodic reminders but control measures under review.

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) The alert to the this issue with system built buildings was first raised in 2006 at that time the problem was only identified as being in CLASP buildings. Slough confirmed that no buildings of this type were built in Slough and believed that the matter was resolved. It is only with this survey that the issue has now been widened to include a wide range of companies and building systems. Slough will procure the relevant surveys without delay to ensure this specific issue is managed. Local Authority: Solihull Metropolitan Borough Council Asbestos management in system built schools and system built children’s settings

637/860

1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation Organisation: Solihull Metropolitan Borough Council Address line 1: Property Services Team Address line 2: Central Depot Address line 3: Moat Lane Address line 4: Solihull Address line 5: West Midlands Address line 6: B91 2LW Contact name: Contact phone number:


638/860




28 schools 2. How many system-buildings in schools and other children's settings do you have responsibility for?

The Property Services Team assist schools to manage their asbestos by providing the service through a service level agreement.

3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP 4 SCOLA 0 SEAC 0 ORLIT 1 HILLS 2 SPOONER 0 MACE 0 LAINGSPAN 0 SIMMS SON AND COOK

0

ONWARD 0

639/860

VIC HALLAM 17 PRATTEN 0 METHOD 0 CLAW 0 BRISTOL 0 ASC 0 AUSTIN-HALL 0 BOULTON & PAUL TIMBER

0

LESSER BS 0 STONERE SB 0 SWIFTPLAN LTD 0 TERRAPIN LTD 0 TRANSLINK LTD 0 WARNICK & SONS 0 YOUNGMAN SB 0 Others (please state)

3no Halls, 1no concrete frame





Yes-initially in September 2007 b. identify damage to the column casings?; and Yes- initially from September 2007 c. identify missing or damaged ceiling tiles?

Initially site managers were instructed to monitor ceiling tiles to identify any missing or damaged tiles on an ongoing basis and these were replaced / made good as part of initial remedial works. An initial phase of random background disturbed air monitoring at each property was also carried out to establish a baseline and confirm background levels.

640/860



n/a 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Halls and CLASP circa 1960’s. Presence of AIB within column casings and suspect packing material within wall cavities. We have positively presumed that all columns/column casings are lined with asbestos so have carried out remedial action on that basis. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates? n/a


Generally no. Some access difficulties to rear of columns abutting the windows, however these have been overcome.

641/860


Yes No



Yes


Yes

Site managers have been requested to let The property Services team know if seals

become damaged. Six monthly management inspections are

carried out for buildings where work has been completed.

Asbestos Registers are maintained at each site. All

column heads have been sealed within the roof voids.


Yes


(and identified in asbestos registers)

Yes

Asbestos registers on site, management inspections include

advise to site managers and instructions given to make the

register accessible to all visiting workers


Yes


Authority employs licensed asbestos removal contractor and independent analysts, under a

term contract.

Yes


Yes Programme of inspections and

update process is in place

642/860


position) Yes

Relevant employees have undergone awareness training,

caretakers / site managers have asbestos related training as part

of their health & safety awareness courses. The Council’s Health &

Safety section also carry out adhoc H&S audits on schools and

asbestos is a specific question asked as part of those audits.


Yes


Yes Have specifically liaised with the schools concerned through the

head teachers.


columns and casings? (yes or No) Yes-repair requirements reported through the Property Services Team who arrange relevant repairs. Also identified as part of management inspections. If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes- All affected schools are on a six monthly management inspection regme. Also, site staff can report adhoc requirements through to the Property Services Team for repairs. If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Management Inspections are carried out and information is updated twice a year. This includes the current location and condition of all previously identified ACM’s.

643/860

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Following the issue of the original guidance, the HSE visited one of the sites where specific remedial works were being carried out relating to sealing of column’s and column heads. He looked at the approach being undertaken to manage the asbestos in CLASP type properties. This was in the early stages following the issue of the guidance by the HSE. The inspection by the HSE provided positive feedback about the actions being undertaken.

644/860

Local Authority: Somerset County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Somerset County Council


Address line 2: Taunton

Address line 3: Somerset

Address line 4: TA1 4DY

Address line 5:

Address line 6:

Contact name:



645/860





327 plus 331 Elliott Units


CLASP

646/860

SCOLA

SEAC

ORLIT 5

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM 8

PRATTEN 94

METHOD 123

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

Others (please state) HALLS :7, BRACKNELL :1, DEVON LADY :2, HARRY HEBDITCH :2, TEMP FIXED CONCRETE (HORSA) :6



647/860




All buildings were originally surveyed between 1996 and 2000. Resurveys have been carried out since this time. Since 2007 resurveys of all premises are completed on a 5 year rolling programme. b. identify damage to the column casings?; and Inspection of column casings forms part of the resurvey of a premises. All premises managers carry out visual Annual Inspections for changes in the condition, which includes column casings. c. identify missing or damaged ceiling tiles? Inspection of ceiling tiles forms part of the resurvey of a premises. All premises managers carry out visual Annual Inspections for changes in the condition, which includes ceiling tiles.



All SCC premises are inspected on a 5 year rolling programme and have an annual visual condition check 4. Was any remedial action required? (Yes or No) YES If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Column cladding in Method Buildings 1960 - 1978 Firebreaks in ceiling Voids in Method Buildings 1960 – 1978 Ceiling and Wall Panels in Pratten Buildings Panels behind and beneath gas heaters in Elliott Units 5. Have you completed all remedial actions? (Yes or No) YES If not, give expected completion dates?


NO

648/860

All column cladding overclad with plywood or removed Firebreaks painted with ET10 or removed Ceiling/Wall panels in Pratten classrooms overclad with plasterboard or removed Panels behind and beneath gas heaters in Elliott Units painted with ET10 or normally removed. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



X


X


X


X


X


X

649/860

Yes No



X


X


X


columns and casings? (yes or No) YES

If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) YES If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) YES Please explain current position: We frequently provide information and reminders through internal routes regarding the risk posed by asbestos and the methods of avoiding them. We are currently training all premises managers to understand their responsibilities with regard to asbestos management - including to undertake regular monitoring of their ACMs. We are 70% through that programme - expected to be complete by Easter 2010. We do carry out H&S management audits of all schools once every 3 years. It includes a section on how asbestos is being managed.

650/860


Local Authority: South Gloucestershire Council Asbestos management in system built schools and system built children’s settings

651/860


Organisation: South Gloucestershire Council

Address line 1: Children and Young Peoples Service

Address line 2: Bowling Hill

Address line 3: Chipping Sodbury

Address line 4: South Gloucestershire

Address line 5: BS37 6JX

Address line 6:

Contact name:



652/860





83


CLASP

SCOLA 42

SEAC

ORLIT

HILLS 11

653/860

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN 8

METHOD 7

CLAW

BRISTOL 2

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD 1

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

Others (please state) Horsa – 12





654/860


Initial survey undertaken to clarify the number of system builds and the resources needed to undertake the survey. This has included an inspection of 6 of the 60 schools. The full survey and any subsequent repairs will take place between now and December 2009. However, the majority of this work will take place post September 2009



See question 4.1 4. Was any remedial action required? (Yes or No) No - Not on the 6 surveyed to date. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) No If necessary this will be undertaken post the survey which is now on going. If not, give expected completion dates?

December 2009


N/A

655/860


Yes No



Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes

656/860

Yes No


management of asbestos in relevant system built premises?


Yes – If any remedial action is required the schools will receive instructions from the Property Services Surveyors on what is required. The schools will fund and place orders for the work to be undertaken and Property Services will do follow up surveys. If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes – Following this initial survey, seals and ceiling tiles will be part of the ongoing inspection for schools to undertake. If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: There are robust inspection and control measures in place as agreed with Children and Young People’s Health and Safety Service. This is regularly monitored and updated.


657/860

Local Authority: South Tyneside Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any

658/860

responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation Organisation: South Tyneside Council Address line 1: Town Hall & Civic Offices Address line 2: Westoe Road Address line 3: South Shields Address line 4: Tyne & Wear Address line 5: NE33 2RL Address line 6: Contact name: Contact phone number:

Contact e-mail:

2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in

659/860


3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980? 2. How many system-buildings in schools and other children's settings do you have responsibility for? 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? See Attached spreadsheet CLASP SCOLA SEAC ORLIT HILLS SPOONER MACE LAINGSPAN SIMMS SON AND COOK

ONWARD VIC HALLAM PRATTEN METHOD CLAW BRISTOL ASC AUSTIN-HALL

660/860


LESSER BS STONERE SB SWIFTPLAN LTD TERRAPIN LTD TRANSLINK LTD WARNICK & SONS YOUNGMAN SB Others (please state) 4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address? As above Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?

As above 4. Action taken on receipt of alert and guidance 1. Have all relevant system buildings in your schools and children’s settings been visually inspected to: a. identify gaps in columns and casings; and? Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes 2. How many have yet to be visually inspected? None 3. What is your timescale for completing all visual inspections? Complete

661/860

4. Was any remedial action required? (Yes or No) Yes completed following survey If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 1960 build various buildings highlighted on spread sheet. Remedial action mainly to cracked external columns not to asbestos containing materials 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates? 6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)? No 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:



Yes Type 2 Survey issued and also column survey


Yes Part of management plan issued to all buildings and held on site



662/860


Yes




Yes


Yes


Yes Previously undertaken with plans for future AAT in house training.


Yes

2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) Yes Part of Management Plan held on site. If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no)

663/860

Yes Please explain current position: All columns resurveyed Asbestos Management Plan held on site including column surveys. Future aim is for asbestos awareness training to be introduced that is site specific.

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Local Authority: Southampton City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any

664/860


Organisation: Southampton City Council


Address line 2: Civic Centre Road

Address line 3: Southampton

Address line 4: Hampshire

SO14 7LY Address line 5:

Address line 6:

Contact name:



665/860






CLASP

SCOLA 9

SEAC

ORLIT

HILLS 2

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM 5

PRATTEN

METHOD

666/860

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD 4

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

Others (please state) 1. “System Holder”. Plus 6 “Traditional Steel Frame” where clad columns have been identified or their presence is suspected.


Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? There is a central asbestos database holding surveys of all SCC schools. . 4. Action taken on receipt of alert and guidance



NO b. identify damage to the column casings?; and NO

c. identify missing or damaged ceiling tiles? NO

667/860


Four 3. What is your timescale for completing all visual inspections?

Before end of July 2009 4. Was any remedial action required? (Yes or No) NO If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) If not, give expected completion dates?



Yes No



Yes


Yes


Yes

668/860

Yes No


suspect damage to column seals or ceiling tiles and remind staff and others , e.g. , visiting workers , to report any damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?

Yes


Yes


Yes


Yes


Yes


Yes


columns and casings? (yes or No) Yes, they contact the asbestos team within the council will visit the site and advise on the action to be taken to be taken to rectify any damage to the columns or casing. If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no)

669/860

Yes, carried out by Asbestos team within the council as part of a inspection programme If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, e.g., by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes. Please explain current position:

670/860

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) 4. Action taken on receipt of alert and guidance Further to Question 4.1 HSE updates are routinely cascaded to our surveying staff. Our records suggest that information relating to the HSE Guidance – Asbestos in System Buildings was issued no later than June 2007. Surveyors were instructed to;

inspect columns and ceiling tiles in suspect buildings and, wherever suspicious columns were encountered,

make appropriate remedial recommendation (as detailed by HSE Guidance for duty holders).

We can safely assume that those buildings subsequently inspected would have been visually inspected in accordance with the guidance published by the HSE. More recently these actions have been reviewed. Five buildings have been identified, which we cannot confirm have been visually inspected in line with the HSE guidance and are either confirmed system type buildings or are known or suspected to possess clad columns. These buildings are to be inspected as priority (i.e. before end of July). Furthermore, revised instructions (based on the information issues in the HSE Guidance – Asbestos in System Buildings) will be issued to all surveyors and all other known or suspected system buildings will be reinspected by the end of August 2009. Attached below is the list of SCC System buildings in Children Services and Learning

671/860

672/860

Southampton City Council – System Buildings in Children’s Services and Learning No. Site Name Building Building Type Last

Inspection Remedial Action

Duty Holder

1 Bevois Town Primary School

Block 1 – Main Building

System Holder 02/05/07 None SCC

2 Bitterne CE (C) Infant School

Block 1 – Original School

System Scola 3 10/07/08 None SCC

3 Bitterne CE (C) Junior School

Block 2 – Boiler RoomBlock 1 – Original School

System Scola 3 System Scola 3

12/01/09 None SCC

4 Chamberlayne College of the Arts

Block 2 – Technology Block

Traditional Steel Frame (with clad columns identified during surveys)

24/07/07 None SCC

5 Fairisle Infant & Nursery School

Block 1 – Original School


6 Fairisle Junior School Block 1 – Original Building


7 Hollybrook Infant School Block 1 – Original Building

System Scola 1A 22/02/07 None SCC

8 Hollybrook Junior School Block 3 – Hall and Store


31/07/02 None SCC

9 Kanes Hill Primary School Block 2 – Extension Traditional Steel Frame (with clad columns identified during surveys)

17/10/06 None SCC

10 Lordshill Academy Millbrook & Oaklands Community Schools

Block 2 – B Block Block 3 – Community Area


30/06/08 None SCC

24/09/07 None Traditional Steel Ludlow Infant School Block 1 – Main School11 SCC

673/860

including Early Years Frame (with clad columns identified during surveys)

12 Mansel Park Primary School

Block 1 – Original School (Mansel Infant) Block 1 – Original School (Mansel Junior)

System Hills System Hills

02/01/07 None SCC

13 Melbourne Street PRU Part Melbourne Street Depot

Steel frame/brick clad/tiled roof

24/11/06 None SCC

14 Moorlands Primary School

Block 2 – Boiler House Block 1 – Main Building

System Scola 2 System Scola 2

06/04/09 None SCC

15 Portswood Primary School

Block 2 – Teaching Block & Meter House

Traditional Vic Hallam (Derwent)

25/09/08 None SCC

16 Regents Park Community College

Block 3 – Laboratory Extension Block 5 – B Block Block 4 – Kitchen Extension

Traditional Terrapin

21/02/08 None SCC

17 Ridgeway House School Block 1 – Original School

Traditional Terrapin 23/07/08 None SCC

18 Shirley Warren Primary School & Nursery Unit

Main Building System Terrapin 02/09/08 None SCC

19 Sholing Junior School Block 1 – Main Building


20 Springhill RC (A) Primary School

24/10/07 None Temporary Austin Hall/Clifton

Block 5 – Shed Block 1 – Middle

Diocese of Portsmouth

674/860

School Building Block 3 – Original School

21 Sholing Technology College

Block 6 – External Store Block 3 – Science Block Block 2 – Sports Complex Block 1 – Original School Block 5 – Mains Block

Temporary Vic Hallam (Derwent)

04/07/08 None SCC

Thank you for returning this questionnaire.

Local Authority: London Borough of Southwark Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: LONDON BOROUGH OF SOUTHWARK

Address line 1: PO BOX 64529 LONDON SE1

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



675/860




A total of 3 sites have been identified as having system built type buildings in them 2. How many system-buildings in schools and other children's settings do you have responsibility for?

3 as noted above

676/860


CLASP 0 We have no CLASP type system built buildings.

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


3


677/860




YES b. identify damage to the column casings?; and YES

c. identify missing or damaged ceiling tiles? YES


2 sites require further investigation to enalble preparation of specific risk management where applicable 3. What is your timescale for completing all visual inspections?

ONE WEEK 4. Was any remedial action required? (Yes or No) NO If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) N/A If not, give expected completion dates? N/A


678/860


Yes No



Yes


Yes

c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , e.g. , visiting workers , to report any damage to column seals or ceiling tiles?

No


No


Yes


Yes


Yes

h. provide asbestos awareness training for all employees who

No

679/860

Yes No


could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff? i. consult Health and safety representatives about the management of asbestos in relevant system built premises?

No

Explanation of current position for any ‘No’ answers Item c and d: Detailed instructions to relevant schools will be provided when current initiative on detailed inpsections on system built buildings are complete. Item h: The Council Corporate Property department is reviewing the delivery of asbestos awareness training to relevant personnel. Item i: This will follow completion of inspections on system built buildings However, Southwark corporate policy has been agreed with all recognised Trade Unions and is available for scrutiny by nominated Safety Representative 2 Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, e.g., by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes. Please explain current position:

680/860

The authority conducts compliance and system audit. Items of non-compliance are issued to Headteachers and Governors for action.


681/860

Local Authority: St Helens Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: St Helens Council

Address line 1: St Helens Town hall

Address line 2: Corporation Street

Address line 3: St Helens

Address line 4: Merseyside

Address line 5: WA10 1HP

Address line 6:

Contact name:



682/860





9

683/860


SCOLA 4

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD 1

VIC HALLAM 3

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


1 (Concrete Frame)


684/860





YES



N/A 4. Was any remedial action required? (Yes or No) YES If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Concrete Frame: 1970s: Fire protection to Columns SCOLA: 1970s: Fire Protection to Columns and Ring Beams 5. Have you completed all remedial actions? (Yes or No) YES If not, give expected completion dates?

N/A

685/860


N0 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:



Yes


Yes


Yes


Yes


Yes

f. ensure that if work with Yes

686/860


position) Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006? f. ensure that up-to-date asbestos registers are available?

Yes

No, however, to ensure that any asbestos containing materials (ACMs) are not inadvertently damaged during maintenance or refurbishment works, anyone, in the pursuance of their work, who would be likely to come into contact with the ACMs are notified of its presence and are referred to the on-site “Asbestos Alert”, detailing the location of the suspect ACMs. g. provide asbestos awareness

training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?

As the duty holder, Head teachers are advised that all site based staff must be made aware of the location of the asbestos survey report and understand it’s contents. The vast majority of asbestos related work is conducted by licensed contractors under the supervision of Council officers. Copies of our letter to schools and our asbestos guidelines can be provided upon request.


Y

2. Does every school have arrangements in place to rectify

damage to columns and casings? (yes or No)

687/860

YES If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) If Not please explain: YES 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: YES. The asbestos register and associated report is updated as and when

regular inspections are undertaken i.e. Annually for High Schools and Bi-

Annually for Primary and Other Schools. All reports are accompanied by a

signed and receipted covering letter which explains the control measures to

be undertaken at site level.

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) No further comments

688/860

Local Authority: Staffordshire County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Staffordshire County Council

Address line 1: County Property Service

Address line 2: Greenhall

Address line 3: Lichfield Road

Address line 4: Stafford

Address line 5: ST17 4LA

Address line 6:

Contact name:



689/860




56 PREMISES 2. How many system-buildings in schools and other children's settings do you have responsibility for?

70 BUILDINDS

690/860


CLASP 32

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL 3

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

Others (please state) STEELFRAMED (non CLASP) 18 FRAMED CONCRETE & STEEL (non CLASP)

6

CONCRETE BUILD 7 CONCRETE FRAMED 4

691/860






YES



COMPLETED 4. Was any remedial action required? (Yes or No) YES If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Twenty CLASP buildings, between the ages of 1958 and 1977, initial silicone sealing of any gaps to column casings as required. All remedial works were carried out in the ceiling voids to encapsulate the tops of steel columns and visible AIB packings / cladding. 5. Have you completed all remedial actions? (Yes or No) NO One school previously type 2 surveyed has had packers identified following a resent Type 3 survey, the packers were only identified following the removal of external cement asbestos panels. Remedial measures to be undertaken during school summer holidays 2009. If not, give expected completion dates?

692/860

693/860

2009


NO

5. Confirmation that arrangements are in place to manage risks


Yes No



Y


Y


Y


Y


Y

694/860

Yes No



Y


Y


Rolling programme of training

Supplied by SCC H&S Department is ongoing.


Y


damage to columns and casings? (yes or No) YES If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) YES If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: YES

695/860

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) There were no difficulties in sealing gaps in the columns etc, we discussed with the HSE the potential for constant access to ceiling voids to carry out maintenance. It was proposed by SCC that we would undertake a 3 year programme to encapsulate and foam fill any portal frame CLASP structures where AIB packing or cladding was found in the ceiling voids.

This has been done during school holiday periods, during which full air testing was undertaken during the encapsulation works. No raised fibre levels above the control limit were found.

696/860

Local Authority: Stockport Metropolitan Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Stockport Metropolitan Borough Council

Address line 1: Stopford House, Piccadilly, Stockport, SK1 3XE.

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:


Contact e-mail:





697/860


CLASP

SCOLA 16

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD 6

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


12 - Timber Frame

698/860








N/A 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) If not, give expected completion dates? N/A


N/A

699/860


Yes No



Yes


Yes


Yes


Yes


Yes


Yes


Yes

700/860


position) Yes


Yes


Yes

Explanation of current position relating to any no answers to a) to i) above: All our schools have a level 2 asbestos survey and an asbestos action plan that is updated on an ongoing basis. School Governing Bodies are required to review the asbestos action plan on an annual basis. All schools have been instructed that if any invasive work is required then they must undertake a level 3 asbestos survey. Asbetos management in Stockport is undertaken by the Council's partner company NPS Stockport Limited which offers all schools an help line for asbestos and a buy back service. In addition NPS Stockport Limited react immediately by visiting any school with concerns.


No If Not please explain: I have been advised my NPS Stockport Limited that: a) in the case of the 5 SCOLA Mk II buildings, the inner colums were fabricated from 4 upright sections of angle iron and the only packing material used were timber and plasterboard. b) in the case of t 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: I have been advised my NPS Stockport Limited that: a) in the case of the 5 SCOLA Mk II buildings, the inner colums were fabricated from 4 upright sections of angle iron and the only packing material used were timber and plasterboard. b) in the case of t 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes

701/860

Please explain current position: As explained earlier, all headteachers actively manage asbestos in their schools, update the asbestos action plan and have that paln reviewed annual by their Governing Body.


702/860

Local Authority: Stoke City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Stoke City Council Premises & Client Team

Address line 1: 15 Trinity Street Hanley Stoke on Trent ST1 5PH

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



703/860





4

704/860


SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB



705/860






Random Samples done, Full Samples Required 3. What is your timescale for completing all visual inspections?

01/09/2009 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates? No pproblems found as yet


No

706/860


Yes No



Yes


Yes


No


No


Yes


Yes


Yes

707/860

Yes No



Yes


No

Explanation of current position for any 'No' answers: Further updtes on information to staff will follow when full surveys are complete




708/860

Local Authority: Suffolk County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Children and Young People Services Suffolk County Council

Organisation:

Address line 1: Endeavour House, Russell Road, Ipswich, IP1 2BX

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:


Contact e-mail:

709/860




approximately 60 2. How many system-buildings in schools and other children's settings do you have responsibility for?

710/860

aprroximately 60 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP

SCOLA

SEAC approx 40

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB



711/860






none 3. What is your timescale for completing all visual inspections?

on-going 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?


no

712/860




Yes


Yes


Yes


Yes


Yes


Yes


Yes

713/860


position) h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?

Yes


Yes





714/860

Local Authority: Sunderland City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Sunderland City Council Organisation:

Address line 1: 50 Fawcett Street, Sunderland Sr1 1RF

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:


Contact e-mail:

715/860





716/860

6 as above 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP 6

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


717/860







All are visually inspected on a regular basis 3. What is your timescale for completing all visual inspections?

All done and checked regularly 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? All column casings in all schools were masticed to prevent any gaps, as a matter of course. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?


718/860

Yes. Some Headteachers did not want the works carried out as they did not like the look of the mastic. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:



Yes


Yes


Yes


Yes


Yes


Yes

719/860


position) 2006? g. ensure that up-to-date asbestos registers are available?

Yes


Yes


Yes



Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Regular visits to the schools, through asbestos newsletter and periodic mailings to the schools involved advising them of their duties and responsibilities and of the management system.


720/860

Local Authority: London Borough of Sutton Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: London Borough of Sutton

Address line 1: 24 Denmark Road

Address line 2: Carshalton

Address line 3: Surrey

Address line 4: SM5 2JG

Address line 5:

Address line 6:

Contact name:



721/860




57 community, voluntary aided and foundation schools 2. How many system-buildings in schools and other children's settings do you have responsibility for?

Three Schools with Clasp buildings

722/860


SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB



723/860

Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? See above address. 4. Action taken on receipt of alert and guidance






N/A 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? N/a 5. Have you completed all remedial actions? (Yes or No) N/a If not, give expected completion dates? N/a


N/a

724/860


Yes No



Yes


Yes


Yes


Yes


Yes


Yes


Yes

725/860

Yes No



No

Where records have shown no attendance on suitable training, schools will receive a visit from Corporate H&S to go through

asbestos management of CLASP


No

Not centrally consulted through the Council at each school. The three schools manage consultation with their own staff representatives


damage to columns and casings? (yes or No) Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Periodic reminders through School H&S Bulletins. School h&s audits carried out every two years that includes asbestos management


726/860

Local Authority: Swindon Borough Council SWINDON BOROUGH COUNCIL ADDITIONAL INFORMATION Section 3 Part 4 All school premises constructed between 1945 and 1980 were inherited from Wiltshire County Council under Local Government reorganisation in 1997. The records that transferred were sparse and contained insufficient detail to enable the then new Unitary Authority (Swindon Borough Council) to assess any proprietary construction systems used. The necessary research has not been subsequently undertaken as, other than in the context of completing this questionnaire, such information would be of limited value to the Council. However, the Council has since commissioned two full scale MDHS100 Type 2 surveys of all its premises with the latest being completed by UKAS accredited consultants over two years ending March 2008. From these and other inspections undertaken to date no asbestos containing materials have been identified in column claddings enclosed by metal casings and consideration of this aspect only would result in a ‘nil return’. This questionnaire is therefore submitted to confirm the management actions taken in similar circumstances (there are a few instances where asbestos board fire protection to columns and ceiling void firebreaks has been utilised in system type constructions). Previously unprotected column claddings were overboarded using non-mechanical fixings and sealed joints some years prior to the issue of the guidance referred to in the introduction to this questionnaire. This work has since been reinspected and any necessary making good has been completed (see Section 5 part 4 for details of monitoring procedures) Section 5 Part 4 The following outlines Swindon Borough Council’s asbestos management procedures and applies to all premises including schools.

1. An MDHS 100 Type 2 survey report has been prepared for all premises constructed prior to 2000 and a copy provided to all Duty Holders (Premises Managers / Headteachers)

2. Each report outlines the findings for every location accessed and includes references to non-asbestos materials that might otherwise be mistaken for asbestos.

3. Each report incorporates a detailed asbestos register.

727/860

4. All Duty Holders are provided with written guidance on ‘Duty to Manage’ responsibilities and how to discharge them (accessible via Council Intranet and Web systems)

5. Asbestos awareness courses and updates are provided for relevant Council Officers (designated Duty Holders, premises managers, technical design and maintenance staff including architects, surveyors, engineers, facilities managers etc). Courses for 2009 have been scheduled from January through April and all non new build schools are required to be represented (Headteachers / Bursars / Site Managers / Caretakers / Governors etc as appropriate )

6. All Duty Holders are required to produce an asbestos management plan for their premises to be reviewed annually or when significant changes occur (standard template format includes sections on notifying staff, monitoring and reporting procedures etc)

7. Condition of recorded asbestos occurrences is checked via annual inspection undertaken by technical staff and monitored on day to day basis by Duty Holder / site staff according to individual site arrangements.


728/860


Swindon Borough Council Organisation:

Address line 1: Civic Offices, Euclid Street, Swindon, SN1 2JH

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:


Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as

729/860

CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm 3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?

Probably 8 but could be as many as 15 - see note at Section 3 part 4 below. 2. How many system-buildings in schools and other children's settings do you have responsibility for?

Probably 9 but could be as many as 17 - see note at Section 3 part 4 below. 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


730/860

LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


No records - see note at Section 3 part 4 below.


All school premises constructed between 1945 and 1980 were inherited from Wiltshire County Council under Local Government reorganisation in 1997. Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance






4. Was any remedial action required? (Yes or No) No

731/860

If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?


No - see note at Section 3 part 4 - remedial actions taken prior to receipt of guidance - only monitoring and minor repair undertaken since. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:



Yes


Yes


Yes

d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays,

Yes

732/860


position) decorations, etc), in a way that is likely to damage the casings or the seals? e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?

Yes


Yes


Yes


Yes


Yes




733/860

Please explain current position: The following outlines Swindon Borough Council’s asbestos management procedures and applies to all premises including schools. 1. An MDHS 100 Type 2 survey report has been prepared for all premises constructed prior to 2000 and a copy provided to all D


734/860

Local Authority: Tameside Metropolitan Borough Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Tameside Metropolitan Borough Council, Services for Children and Young People

Organisation:

Address line 1: Level 2

Address line 2: Council Offices

Address line 3: Wellington Road

Address line 4: Ashton under Lyne

Address line 5: Tameside

Address line 6: OL6 6DL

Contact name:


Contact e-mail:

2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos

735/860


materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm


27 No. 2. How many system-buildings in schools and other children's settings do you have responsibility for? 27No.

736/860


CLASP

SCOLA 24

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

HORSA 3No/ROSLA 1No Others (please state)


737/860







Not Applicable 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) NOT APPLICABLE If not, give expected completion dates? NOT APPLICABLE


NOT APPLICABLE

738/860








Yes


Yes


Yes


No Question H: All Controlled Schools or Voluntary Controlled

739/860


position) could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?

Schools have a current Asbestos Register on the site. Currently a review of ACM,s within school premises is underway in order that the register can be updated and circulated as required. The Council also has a document which has been circulated to all schools regarding Asbestos Management Guidelines within which there is details of a Permit to Work System for completion by the school when building works are envisaged with their preferred contractor which inter alia makes reference to the asbestos register. The advice is that whenever any building works are undertaken the asbestos register is first checked to review location etc. Schools have also details of contacts to be made if they have an asbestos related problem or that of a building maintenance problem Additional checks and balances within the system: generally a pro forma is required to be completed and submitted by all schools to indicate where building works are to be commenced which they are managing which is entitled Proposed Alterations to Tameside School Premises and requires details of outline proposals.


Yes


damage to columns and casings? (yes or No) If Not please explain:

740/860

Not Applicable No "CLASP SYSTEM Columns" Identified in the survey undertaken 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) If Not please explain: NOT Applicable 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Systems in place are restricted to the update of the Asbestos Registers for schools and the review of the Proposed Alterations to Tameside School Premises as sumbmitted by Heads with meetings and or discussions as required. Any programmed asbestos removal is managed by appropriately qualified staff within the Council using the services of licensed contractors


741/860

Local Authority: Telford & Wrekin Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Telford & Wrekin Council

Address line 1: Civic Offices

Address line 2: Malinslee House

Address line 3: Telford

Address line 4: TF3 4HD

Address line 5:

Address line 6:

Contact name:



742/860





55

743/860


CLASP

SCOLA 48

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


7 x Demountable type buildings.


744/860



a. identify gaps in columns and casings; and? NO

b. identify damage to the column casings?; and NO

c. identify missing or damaged ceiling tiles? NO

2. How many have yet to be visually inspected? 55

3. What is your timescale for completing all visual inspections? September 2010

4. Was any remedial action required? (Yes or No) Not known at this time. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) NO If not, give expected completion dates? Action plan will be developed from survey results.


745/860


Yes No


The corporate asbestos management plan has been circulated to all property managers, Headteachers etc. The plan is in the process of being reviewed and will include information relating to system buildings.


Yes


Yes


Yes


Yes


Yes


Yes

746/860

Yes No



Yes


No Training program to be arranged for responsible persons 2010


Yes


damage to columns and casings? (yes or No) Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Not at this time. If Not please explain: Inspections yet to be carried out. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) All Telford & Wrekin Council schools and other operational properties have received a type 2 asbestos survey, these surveys are reviewed annually.

747/860

An action plan of removals and or remedial works has been developed as a result of the surveys. The asbestos management plan is in the process of being reviewed. On completion it will be circulated to all stakeholders including Directors, building managers and headteachers. The reviewed plan will also include details relating to system buildings and how we intend to carry out further investigation that is now deemed necessary.

748/860

Local Authority: Thurrock THURROCK email sent on 9/4/2010 We are undergoing surveys now for the very few schools where we have assessed that there is possibility that structural posts may be of the type identified by the HSE. The results will be back in the next 2 weeks, when I will be able to send back the form to you. Best wishes Thurrock Council

Sent: 08 January 2010 16:30 Subject: Asbestos in schools survey - Urgent request Importance: High Dear , I am writing to you in connection with the questionnaire survey on asbestos management in system built schools and system built children’s settings that was jointly launched by the Department of Children, Schools and Families and the Health and Safety Executive in 2009. In response to our reminder on 25 August 2009, your e-mail of 11 September briefly stated Thurrock’s current position on asbestos management in schools and promised further information once specific surveys had been put in motion to establish if the authority had any schools that fell within scope of the survey. However, we do not appear to have heard anything further from you. I would be very grateful if you could forward a complete response directly to me, using the attached Word version of the questionnaire. Kind regards, Public Services Sector email sent on 11/9/09 Thank you for time this morning, when we discussed Thurrock’s response to your email of the 25th August 2009. I am writing to confirm Thurrock’s way forward to provide you with the information requested, but initially thought it might be useful to explain our current position regarding asbestos materials in our schools. All our schools had Type 2 asbestos surveys carried out a few years ago. They were all supplied with an asbestos register at a training session on asbestos that included guidance on availability of the register and the need to make all contractors aware. Some 2/3 years

749/860

ago we had a couple of meetings with HSE officers in the Chelmsford branch, re asbestos management following an issue at a school. They were more than happy with the work Thurrock had put in place to advise our schools on asbestos, and our methods of ensuring that the Council was carrying out its duty to manage health & safety generally in our schools. As discussed, Thurrock does not have a register of the schools structural types. While we have an approximate idea, we do not consider that to be of sufficient robustness for the purposes of this request. We will be commissioning our surveyors department, Europa, to visit all the schools in the borough, to provide an initial assessment of building types and structures, as an initial assessment. Following that, where the structural type of any buildings are unclear, we will need to commission further to clarify the status of those buildings, to make sure that we have identified any that fit into the criteria of system built. A survey will then be implemented to assess the steel structural columns, and a report provided, including recommendations for actions in each case. A qualified contractor will then be appointed to carry out works recommended in the report. Schools will be provided with an annexe to their asbestos register, as appropriate at each stage, to ensure that they are full aware, and have in writing the situation with buildings on their sites. I will send over to you a programme for the initial works, and on its completion a report on the situation at Thurrock, and for which buildings we need to seek additional surveys. The same will happen at each stage, so that HSE are kept informed of our progress. I will be the contact person for Thurrock Council in this matter. Please contact me if you have any concerns, would like an update, or have any additional information or guidance which would help us in completing this exercise. Regards Asset Development Advisor Children, Education & Families Thurrock Council

750/860

Local Authority: Torbay Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Torbay Council

Address line 1: Property Services Group, Aspen Way, Yalberton, Paignton, TQ4 7QR

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



751/860





7

752/860


SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD 7

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB



753/860







Completed 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?


No.

754/860




Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes

755/860


position) could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff? i. consult Health and safety representatives about the management of asbestos in relevant system built premises?

Yes





756/860

Local Authority: Trafford Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Trafford Council

Address line 1: 4th Floor

Address line 2: Waterside House

Address line 3: Waterside

Address line 4: Sale

Address line 5: M33 7ZF

Address line 6:

Contact name:



757/860


Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘duty holder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm


A total of 25 community schools have been identified as having system buildings on their site of which the Children and Young People’s Service (Trafford Council) are the duty holder. A total of 6 Voluntary Aided schools have been identified as having system buildings on their site and these are the responsibility of the Diocese/Governing Body.

758/860

A total of 3 Foundation schools have been identified as having system buildings on their site and these are the responsibility of the Governing Body. 2. How many system-buildings in schools and other children's settings do you have responsibility for?

Within community schools there are a total of 25 system-buildings for which the Authority is the duty holder. There are a total of 6 system-buildings in Voluntary Aided schools for which the Diocese/Governing Body are the duty-holder. There are a total of 4 system-buildings for which the Governing Body is responsible. 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? Community Schls VA/Foundation Schls

CLASP

SCOLA 9 2

SEAC

ORLIT

HILLS

SPOONER 2

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD 3 3

VIC HALLAM 1

PRATTEN

METHOD

CLAW

BRISTOL 3

ASC

AUSTIN-HALL


759/860

LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


1 Medway 1 HORSA 6 unidentified 4 unidentified

System-buildings System-buildings


Contact details on the first page Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance



Yes in all schools

b. identify damage to the column casings?; and Yes in all schools c. identify missing or damaged ceiling tiles? Yes in all schools


All known system buildings with column casings have now been inspected within schools.

760/860


Not appropriate 4. Was any remedial action required? (Yes ) If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? The system buildings found to contain asbestos containing columns were of a SCOLA construction built between 1970-1971. In those schools for which the Authority is the duty holder remedial works have been undertaken. On request, remedial works have been undertaken for those maintained schools where the Authority is not the duty-holder 5. Have you completed all remedial actions? (Yes ) In those schools where the Authority is the duty holder or where requested by maintained schools where the Authority is not the duty-holder.


The original method stated that the UPVC strip should be fixed to the gaps to the front of the columns with silicone, we have found that this is not a strong enough bonding agent. Therefore the method we have adopted is to firstly seal the gap with silicone, then use a stronger bonding agent such as no nails on the metal casings to adhere the UPVC strip to, then silicone seal either side of the strip and the top and bottom. Regarding the foam seal to the top, there are some things which should be considered, whilst we have not experienced any problems carrying this out it has to be noted that on some schools, suspended ceiling grids / electrical cables may be fixed in very close proximity to the column, and it should be advised that suspended ceiling tiles are not lifted directly adjacent to the column for risk of loosening the foam seal to the top. Care also must be taken if repairs / maintenance work is being carried out on electrical equipment / wiring as again this could potentially disturb the seal. 5. Confirmation that arrangements are in place to manage risks

761/860


Yes No



Yes-but see next

column

All schools with system buildings were contacted and a copy of the guidance from the

HSE Asbestos in Schools Working Group was circulated to the affected schools. Similarly, guidance from the NUT was also

circulated b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?

Yes

c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , e.g. , visiting workers , to report any damage to column seals or ceiling tiles?

Yes


Yes


Yes

All schools are reminded at least once a year for the need to

ensure the Type 2, any Type 3 surveys and the CLASP surveys to be shown to any contractor

coming on to site and recommending a permit to work

system be put in place f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?

Yes The Trafford Asbestos Policy

makes this clear


Yes

g. provide asbestos awareness Yes Asbestos awareness training

762/860

Yes No


training for all employees who could foreseeably be exposed to asbestos, e.g., caretakers and other maintenance staff?

sessions have been held for any staff the Head feels appropriate.

Another session is to be arranged. Asbestos

Management Plan training has also been given to appropriate staff. An asbestos awareness presentation was held as part of an overall health and safety session for heads. At a recent

meeting for new Heads appropriate Officers gave an overview of health and safety

including asbestos. h. consult Health and safety representatives about the management of asbestos in relevant system built premises?

Yes


damage to columns and casings? (Yes in community schools)

If Not please explain: As the Authority is not the duty holder in VA/Foundation schools this responsibility will fall to the Dioceses/Governing Body 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (not at present) 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, e.g., by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Yes and we are reviewing our procedures. Guidance has been sent out to schools, a letter explaining the issues and these have been followed up several times.

763/860


764/860

Local Authority: Wakefield Metropolitan District Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Wakefield Metrolpolitan District Council

Address line 1: Family Services


Address line 3: Wakefield

Address line 4: West Yorkshire

Address line 5: WF1 2QL.

Address line 6:

Contact name:



765/860





766/860


CLASP 48

SCOLA

SEAC

ORLIT

HILLS

SPOONER 4

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB



767/860




YES b. identify damage to the column casings?; and YES c. identify missing or damaged ceiling tiles? YES



N/A 4. Was any remedial action required? (Yes or No) YES If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? All schools have been prioritised into an order which reflects the importance of risk arising from the levels of asbestos. Therefore all CLASP buildings have been given priority 1 status. Any actions arising from visual inspections have been documented and are being actioned through the schools and LA’s day to day maintenance team based on the service level agreement split of responsibility for repairs and maintenance and where required, specialist external contractors are being commissioned. 5. Have you completed all remedial actions? (Yes or No) NO If not, give expected completion dates?

Any actions arising from the visual inspections are being actioned through a programme of remedial work with between the LA and schools .

768/860



Yes No



Y – Via Asbestos Report


Y


Y – Via Asbestos

Report and Asbestos

Management Plan(AMP) template


Y


Y – Via Asbestos Report &

AMP

f. ensure that if work with Y

769/860

Yes No


Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006? f. ensure that up-to-date asbestos registers are available?

Y

Y – This has been done, but will be repeated at

regular points



Y


damage to columns and casings? (yes or No) YES via the LA’s day to day maintenance and capital & buildings teams.

If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) YES, all schools have access to support from the LA’s day to day maintenance and capital & buildings development teams. The LA is looking towards supporting current practice further via an annual inspection for all schools. If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Yes. The intention is to ensure that all schools have adopted and maintain a school asbestos management plan. That each school can opt into a further annual inspection to ensure asbestos is maintained in good condition or removed. Finally the LA will

770/860

continue to provide awareness training and update asbestos reports for schools at periodic points in the future.


771/860

Local Authority: Walsall Children’s Services Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Walsall Children's Services, Serco

Address line 1: Education Development Centre, Pelsall Lane, Rushall, Walsall, WS4 1NG

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



772/860




14 CLASP School Buildings 2. How many system-buildings in schools and other children's settings do you have responsibility for?

None

773/860


SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB



774/860

. Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance






N/A 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Sealing columns etc. Methodology approved by HSE and inspections carried out 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?


This was an extremely onerous and expensive task and we used licensed contractors for all of the work. No major difficulty encountered other than the above.

775/860


Yes No



Yes


Yes


Yes


Yes


Yes


Yes


Yes

h. provide asbestos awareness Yes

776/860


position) Yes

training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff? i. consult Health and safety representatives about the management of asbestos in relevant system built premises?

Yes

Explanation of current position relating to any no answers to a) to i) above: It is my understanding that in addition to safety management guidance the Council provide asbestos awareness training to relevant employees. I am unclear as to whether Health & Safety Reps are trained but Head Teachers etc are to be provided [during March 2009] with specific detailed training regarding CLASP asbestos issues.


If Not please explain: Schools have been explained there responsibilities and it is our belief that these arrangements are in place. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) If Not please explain: Schools have been explained there responsibilities and it is our belief that these arrangements are in place. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: This is being picked up by both Property Services and the Health & Safety Team

777/860


778/860

Local Authority: London Borough of Waltham Forest


Organisation: LONDON BOROUGH OF WALTHAM FOREST

Address line 1:

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



779/860




There are 77 schools sites in the authority broken downs as follows: - 3 stand-only nurseries - 62 community/VA/Foundation schools - 9 PFIs


780/860


CLASP

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


Due to lack of records the Authority have been unable to distinguish between

the frame systems in use. However it is the Authorities understanding that

781/860

SEAC and few SCOLA system buildings are in use but are unaware if any

CLASP.





Type 2 survey undertaken of schools. School provided with copies and advised to remove, manage b. identify damage to the column casings?; and Schools advises as per the asbestos survey c. identify missing or damaged ceiling tiles? Schools advises as per the asbestos survey


Approximately 10 3. What is your timescale for completing all visual inspections?

September 2011. 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Please see attached sheet 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? 2011

782/860





Yes


Yes


YES


YES


YES

f. ensure that if work with Asbestos Containing Materials

YES

783/860


position) (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006? f. ensure that up-to-date asbestos registers are available?

YES


A NEW ROUND OF TRAINING IS TO BE MADE AVAILABLE FOR

SCHOOL PERSONNEL RESPONSIBLE FOR BUILDING

MAINTENANCE 2011


YES


damage to columns and casings? (yes or No) If Not please explain: Currently one school appears to have issues with columns and casings and

this is being managed. This school is also due to have extensive

refurbishment via BSF

3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) yes Please explain current position:

784/860

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Due to delegation of DFC schools are deemed as competent and have a duty of care to site users. The LA provides the relevant policies and advises in which the relationship of the employer and responsible persons is defined. Delegation of responsibilities takes the form of expecting schools to take on board advice and manage and removal of asbestos can form part of the day to day running of the asset. As such the LA is required to enforce the needs for schools to be good stewards of their own buildings.

785/860

Local Authority: Wandsworth Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Wandsworth Borough Council

Address line 1: The Town Hall

Address line 2: Wandsworth High Street

Address line 3: London SW18 2PU

Address line 4:

Address line 5:

Address line 6:

Contact name:



786/860





787/860


CLASP

SCOLA

SEAC

ORLIT

HILLS 5

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB



788/860




yes b. identify damage to the column casings?; and yes c. identify missing or damaged ceiling tiles? yes


nil 3. What is your timescale for completing all visual inspections?

N/a 4. Was any remedial action required? (Yes or No) no If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? N/a 5. Have you completed all remedial actions? (Yes or No) yes If not, give expected completion dates?

N/a


no

789/860


Yes No



X


X


X


X


X


X


X

g. provide asbestos awareness training for all employees who

X

790/860


position) Yes

could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff? h. consult Health and safety representatives about the management of asbestos in relevant system built premises?

X


damage to columns and casings? (yes or No) yes

If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) yes Please explain current position: Asbestos Management Plans are inspected regularly as part of the Health & Safety audits. When representatives of the Buildings & Development section are on site, they remind schools of their obligations in respect of asbestos management.

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) no

791/860

Local Authority: Warrington Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Warrington Borough Council


Address line 2: Sankey Street

Address line 3: Warrington

Address line 4: Cheshire

Address line 5:

Address line 6:

Contact name:



792/860



3. Identification of relevant buildings Whilst Warrington BC does not have direct responsibility for voluntary aided schools within the borough, it has been agreed with diocese representatives, that for this single reporting exercise Warrington BC will report back to DCSF for all settings.


31 N° Local Authority Buildings 8 N° Voluntary Aided Buildings

793/860


31 N° Local Authority Buildings 8 N° Voluntary Aided Buildings 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP

SCOLA 21

SEAC

ORLIT

HILLS

SPOONER 3

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD 8

VIC HALLAM 3

PRATTEN

METHOD

CLAW

BRISTOL 1

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

Others

794/860

Unknown 3





All schools and with reference to this reporting exercise have had a type 2 asbestos survey undertaken. These surveys are held on a central data storage system with hard copies distributed direct to the schools in question.







N/A

795/860

4. Was any remedial action required? (Yes or No) Yes - Any immediate action required was taken at the time of

survey If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action?

This information is easily available. We have good records but having the numbers of schools that we are responsible would entail the utilisation of a resource which we don’t currently have available to answer this accurately.

5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?

N/A


Work identified within type 2 asbestos survey has been completed 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



Yes


Yes

c. advise schools, and other relevant staff of action to take if they find or suspect damage to

Yes

796/860

Yes No


column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?

Yes


Yes


Policy in place


Yes


Yes


Yes


damage to columns and casings? (yes or No)

All settings have policies for the making safe of damaged asbestos


797/860

A type 2 asbestos survey has been carried out for all schools, including system builds.


The council offers all building managers the opportunity to undertake asbestos awareness training. Where work is carried out at schools asbestos is treated as a high risk, we ensure that type 3 asbestos surveys are undertaken prior to the commencement of building works.


798/860

Local Authority Warwickshire County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: WARWICKSHIRE COUNTY COUNCIL

Address line 1: RESOURCES DEPT

Address line 2: PROPERTY & CONSTRUCTION SERVICES

Address line 3: MAINTENANCE & PROJECTS GROUP

Address line 4: SHIREHALL, WARWICK

Address line 5: CV34 4RP

Address line 6:

Contact name:



799/860




350 (Please note more than one system exists on each site) 2. How many system-buildings in schools and other children's settings do you have responsibility for?

800/860


CLASP 44(mark1 to mark 5)

SCOLA

SEAC

ORLIT

HILLS

SPOONER 179

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM 86 (Derwent System)

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD 20 (Mobile classrooms)

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

HORSA HUTS (10 of) INTERGRID ( 5 of)

Others BAC BRITISH AEROPLANE COMPANY (10 of) ANDERSON CONSTRUCTION (3 of) CORNWOOD WHARTON (1 of)

CONDOR KINGSWORM (1 of) =21

801/860


Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance 1 Have all relevant system buildings in your schools and children’s settings been visually inspected to:


All Clasp mk1 to 5 Properties have been inpsected and the short term work completed. The longer term work is in progress, other systems have condition inspection checks


All damage has been identified and coreected or being corrected. Short term damage has been completed..


. Done - but this is an ongoing devolved issue to monitor, contact hotline for assistance



repeat inspections on a 3 year cycle 4. Was any remedial action required? (Yes or No)

Yes - If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action?

Damaged panels, missing skirting, removed fixtures, alterations, column damage

802/860

(No work failing.air clearance checks upon completion) 5. Have you completed all remedial actions? (Yes or No) not the longer term work in all cases If not, give expected completion dates?

aiming for longer term completion by 31.3.2010. (subject to funding)


SHORT TERM WORK - FINDING A SUITABLE SEALANT LONGER TERM WORK - GAINING ACCESS - HOLIDAY WORK(SECONDARY SCHOOLS) 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:

Yes No



Yes ATLAS SYSTEM


Yes ATLAS SYSTEM - ASBESTOS

MANAGEMENT GUIDE


Yes AS ABOVE

d. instruct staff not to fix Yes AS ABOVE

803/860

Yes No


anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals? e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?

RECOMMEND CONTRACTORS ALSO ACCESS ATLAS AND CAN

VIEW ON SCHOOL SITES Yes


RECOMMEND ANALYSTS AND REMOVAL/ENCAPSULATION

CONTRACTORS USED Yes


Yes SEE ATLAS


CARRIED OUT BY CHILDREN & YOUNG PEOPLE & FAMILIES

DEPARTMENT Yes


Yes


EVERY SCHOOL HAS ACCESS TO ATLAS AND CAN CONTACT THEIR HOTLINE


WARWICK COUNTY COUNCIL EMPLOY:- ASBESTOS SURVEYORS, BUILDING SURVEYORS WHO ON DIFFERENT PROGRAMMES RE INSPECT THE PROPERTIES.

804/860

If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position:

CAPITAL REVIEW MEETINGS WITH SCHOOLS - ASBESTOS CONDITION DISCUSSED. ADDITIONAL TRAINING OF CARETAKERS VIA PROPERTY RISK MANAGER IS BEING CARRIED OUT TO A MORE DETAILED LEVEL IS IN PROGRESS

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) PROPERTY REVIEWS ARE IN PROGRESS TO REDUCE THE NUMBER OF BUILDINGS USED. IT IS HOPED THE REMAINING USEFUL LIFE OF THE PROPERTY AND THE DIFFICULTIES IN MAINTAINING SOME OF THESE SYSTEM BUILDINGS WILL BE TAKEN ON BOARD

805/860

Local Authority: West Berkshire Council: Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: West Berkshire Council

Address line 1: Council Offices, Market Street, Newbury, Berkshire

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



806/860




2 school sites 2. How many system-buildings in schools and other children's settings do you have responsibility for?

As above

807/860


CLASP 1

SCOLA

SEAC

ORLIT 1

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB



808/860







n/a 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? CLASP building mid-70's required ecapsulation and removal as appropriate of ACM webbing type material between floor slab and steel frame 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? End May 2009


None

809/860




Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes

810/860


position) could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff? i. consult Health and safety representatives about the management of asbestos in relevant system built premises?

Yes




6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Thank you for returning this questionnaire.

811/860

Local Authority: West Sussex County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: West Sussex County Council

Address line 1: Capital & Asset Management

Address line 2: The Tannery

Address line 3: Westgate

Address line 4: Chichester

Address line 5: PO19 3RJ

Address line 6:

Contact name:



812/860





78


813/860

77


CLASP

SCOLA 77

SEAC

ORLIT

HILLS 1

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


814/860


Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Please contact the officer above for information. 4. Action taken on receipt of alert and guidance


b. identify gaps in columns and casings; and?

Yes

c. identify damage to the column casings?; and Yes

d. identify missing or damaged ceiling tiles? Yes



4. Was any remedial action required? Yes

815/860

If yes indicate the type and age of the buildings and the location of the ACMs

needing remedial action?

Mark3 SCOLA built school. Columns to the ground floor.

5. Have you completed all remedial actions? Yes If not, give expected completion dates?


NO




Yes


Yes

c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any

Yes

816/860


position) damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?

Yes


Yes


Yes


Yes


Yes


Yes


damage to columns and casings? Yes


Yes

817/860

4. Do you have arrangements to ensure that the control

measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc?

Yes


818/860

Local Authority Wigan Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Wigan Council

Address line 1: Wigan Investment Centre,

Address line 2: Waterside Drive, Wigan

Address line 3: WN3 5BA

Address line 4:

Address line 5:

Address line 6:

Contact name:



819/860





20

820/860


CLASP 1

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD 13

VIC HALLAM 4

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


ROSLA 2


821/860







All Completed 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Clasp 1950 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?

822/860


Some were awkward but have been sealed 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:



Head teachers, site managers/caretakers have been informed. Some heads do not

wish to inform staff.

Yes

Training is ongoing. All Head teachers, site

managers/caretakers are debriefed annually after

monitoring has been carried out.


Yes


Yes All this is part of the

Management Plan which is provided to all schools


Yes

As above, training is ongoing. All Head teachers, site

managers/caretakers are debriefed annually after

monitoring has been carried out.


All this is part of the Management Plan and signing –in procedures which is provided

to all schools

Yes

f. ensure that if work with Yes All this is part of the

823/860


position) Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?

Management Plan and signing –in procedures which is provided

to all schools

f. ensure that up-to-date asbestos registers are available? Yes

Schools are monitored at least annually or where there are

sufficient changes to the structure


Yes Ongoing


All this is part of the Management Plan and signing –in procedures which is provided

to all schools

Yes


damage to columns and casings? (yes or No) Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: All Head teachers, site managers/caretakers are debriefed annually after monitoring has been carried out.

824/860


825/860

Local Authority: Wiltshire Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Wiltshire Council


Address line 2: Bythesea Road

Address line 3: Trowbridge

Address line 4: Wiltshire

Address line 5: BA14 8JD

Address line 6:

Contact name:



826/860




Approx. 64 2. How many system-buildings in schools and other children's settings do you have responsibility for?

Approx. 88

827/860


CLASP

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

Approx. 58 (of which 23 have had asbestos removed for major refurbishment)

PRATTEN

METHOD Approx. 30

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB



828/860

Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Wiltshire Council 4. Action taken on receipt of alert and guidance




Yes

2. How many have yet to be visually inspected

None that are our responsibility


Re-inspected annually as a minimum 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Method built schools and Pratten buildings of between 60’s and 80’s Column casing, ceiling tiles and AIB over braced bays needing encapsulation, or removal if damaged. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?


No

829/860


Yes No



Yes


Yes


Yes


Yes


Yes

f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the

Yes

830/860

Yes No


Control of Asbestos Regulations 2006? f. ensure that up-to-date asbestos registers are available?

Yes


Yes


Yes


damage to columns and casings? (yes or No) Yes for all schools that we are responsible for (For those we are not responsible for, we have advised them as to their responsibilities as Duty Holders) If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes we use our Asbestos Consultant that does our Type 2 surveys and compiles our registers to re-inspect on a minimum of annually. As a policy we arrange for a new type 2 to be carried out every 3 years and a new register compiled. School staff are instructed to report damage directly to the council. If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: We continually review our arrangements and run Roadshows regularly for school staff regarding all Health & Safety issues especially asbestos.

831/860


832/860

Local Authority: Wirral Local Authority Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Wirral Local Authority (CYPD)

Hamilton Building, Conway Street, Birkenhead, CH41 4FD

Address line 1:

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



833/860






834/860

CLASP

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB




835/860






None - all inspected 3. What is your timescale for completing all visual inspections?

N/A 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Removal and encapsulation was identified in some buildings 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?




position)

836/860



Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes


Yes

837/860



Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: The Council has implimented a 6 monthly inspection regime for all buildings with identified asbestos, following type 2 surveys being undertaken in all buildings. Training has been given to all school (& other establishments) staff and this is updated on a


838/860

Local Authority: Wokingham Borough Council Asbestos management in system built schools and system built children’s settings (Updated questionnaire response, as at 30 December 2009) 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Wokingham Borough Council

Address line 1: Property Services

Address line 2: P.O. Box 151

Address line 3: Shute End

Address line 4: Wokingham

Address line 5: Berkshire

Address line 6: RG40 1WH

Contact name:


Contact e-mail:

839/860




35 Properties (of which 5 are voluntary aided). 2. How many system-buildings in schools and other children's settings do you have responsibility for?

840/860

35 properties 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

CLASP

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


No CLASP buildings exist, however there is no detailed information available to identify the different types of system buildings. All system buildings are being resurveyed – regardless of type.


841/860




No CLASP buildings in our portfolio, Inspection of other system buildings has been completed. b. identify damage to the column casings?; and No fire protected columns of the type outlined in the Background, or similar, have been identified in Wokingham Borough Council Schools. c. identify missing or damaged ceiling tiles?

Not applicable - see above.


All schools have been inspected; type 2 surveys and asbestos registers are complete. Supplementary inspections and sampling to review the system-building specific issues were completed by 30 November 2009. 3. What is your timescale for completing all visual inspections?

See question 2. 4. Was any remedial action required? (Yes or No) No remedial action was required. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) None required. If not, give expected completion dates?

842/860


No remedial work required. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:


position)


Yes

Significant guidance on asbestos management is currently in place, including a Schools H&S Manual, and periodic updates and highlights to schools on asbestos issues. No additional guidance to schools with system buildings has been necessary, due to the absence of cased columns. An update will be made to the H&S Manual on next revision.


Yes To be covered by the above

c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers, to report any damage to column seals or ceiling tiles?

N/A Not applicable


N/A

Not applicable (other than to reinforce general advice not to fix anything to walls without

assessing asbestos risk).

843/860


position) e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?

Yes Covered by the above


Covered by current H&S Manual Yes

Existing Asbestos Registers (held by schools) have been checked and updated as necessary during the supplementary surveys of system buildings.


Yes

An asbestos awareness training package has been developed, and is now deemed mandatory for all schools. Course has been delivered to reps from half of WBC schools, remainder will be trained early in 2010.


No

Potential hazards particular to system buildings were highlighted and briefed through WBC Schools H&S Committee in September 2009.


Yes


damage to columns and casings? (yes or No) Yes – Expertise and contract arrangements are in place If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Not applicable, as none of the specified system columns types have been identified.

844/860

If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Please see answer to question 5/1. There are effective asbestos management and control measures in place.

6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) The Council last year refreshed its guidance to schools on asbestos management as part of a relaunch of its online health and safety manual for schools. The Children’s Services electronic management bulletin to all schools has been used to raise awareness. In addition, there has been a focus on schools’ management of contractors, and we have provided guidance tailored for schools, model signing-in register and model site safety leaflet for schools to issue to contractors, which include information about asbestos. A site controller (caretaker) network is established with regular meetings, providing opportunity to regularly update school caretakers and site controllers on buildings safety management issues such as asbestos. Mandatory health and safety management training is provided for headteachers, which includes an overview of the regulatory requirements and expectations on headteachers regarding asbestos management. Wokingham Borough Council have completed all of the type 2 surveys where they have responsibility for identifying asbestos in schools and other children’s settings. Each senior manager has been provided with an Asbestos Register for their site, and has been advised on their responsibilities to fully comply with the Control of Asbestos Regulations 2006. All school system-buildings have been inspected, and none have been found to have fire protected columns of the type outlined in the Background to this questionnaire. An asbestos awareness training programme has been developed and made mandatory for all schools. The training has been delivered to approximately half of schools (to Dec 2009) and the remainder are programmed for Feb/Mar 2010.

845/860

Local Authority: Worcestershire County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: Worcestershire County Council


Address line 2: Spetchley Road

Address line 3: Worcester

Address line 4: Worcestershire

Address line 5: WR5 2NP

Address line 6:

Contact name:



846/860




73 sites.


127 system buildings.

847/860


CLASP 2

SCOLA 106

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM 4

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD 4

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB


HOLOPLAST 1 Undetermined System-like construction

10

848/860


Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? As Above 4. Action taken on receipt of alert and guidance



b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles? Approximately 50% of targeted sites have been inspected. 2. How many have yet to be visually inspected?

Approximately 50% of targeted sites.


Through remainder of 2009 into first quarter of 2010

4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Please see attached schedule: System Built Blocks by Site Name Specific remedial works according to content, minimum HSE recommendation regarding sealing of columns.

849/860

1. Head Teachers have been alerted to enhanced risks of asbestos

contamination above ceilings and advised on precautions to be taken by maintenance staff.

2. Column casing joints have been sealed in accordance with HSE

guidelines where found to be necessary.

3. When suspended ceilings have been removed as part of refurbishment works, column tops have been sealed.

5. Have you completed all remedial actions? (Yes or No) No

If not, give expected completion dates? During remainder of 2009 and into first quarter 2010.


Not with the under ceiling sealing of gaps. Other issues have required notifiable removal projects.


Yes No



YES


YES

c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and

YES

850/860

Yes No


remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?

YES


YES


YES

f2. ensure that up-to-date asbestos registers are available?

YES


NO –ADVICE AND INFORMATION IS CONTAINED WITH ASBESTOS REGISTER

PACK


YES


Yes through Property Services



Once completed through Property Services

851/860



See 2 and 3 above

Please explain current position:


Worcestershire County Council have for a number of years recognised the difficulties in identifying and managing the asbestos content of system buildings. Asbestos information gained, regardless of source is passed directly to the site manager and recorded in the central database. If that material/content is significant, then a full history site register is re-issued. The "Competencies for Officers in Charge" training has started. Feedback suggests that content needs to be less scientific. It is also ideal to arrange targeted sessions exclusively for systems building managers. Discussions have been made to deliver these targeted sessions at system build High School sites utilising the Pyramid system to include the smaller schools within that geographical area. The additional surveying, remedial actions, training and planning are taking place using existing resources. This also includes the requirements of recent DCSF initiatives to provide improved kitchen facilities which of course includes some system build sites.

852/860


Local Authority: City of York Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation

Organisation: City of York Council

Address line 1: Resources Directorate, Property Services, City Finance Centre, PO Box 31, Library Square, York, YO1 7DU

Address line 2:

Address line 3:

Address line 4:

Address line 5:

Address line 6:

Contact name:



853/860




Three (x3) English Martyrs RC Primary School Joseph Rowntree Secondary School, Art Block only ('CLASP' construction) Archbishop Holgate's CE Secondary School (Science Block only) 2. How many system-buildings in schools and other children's settings do you have responsibility for?

854/860

As above (see 1) 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?

Two (x2) CLASP

SCOLA

SEAC

ORLIT

HILLS

SPOONER

MACE

LAINGSPAN

SIMMS SON AND COOK

ONWARD

VIC HALLAM

PRATTEN

METHOD

CLAW

BRISTOL

ASC

AUSTIN-HALL


LESSER BS

STONERE SB

SWIFTPLAN LTD

TERRAPIN LTD

TRANSLINK LTD

WARNICK & SONS

YOUNGMAN SB

One (x1) steel-frame construction with associated concrete panel curtain walling. Partial associated cladding with asbestos insulating board (AIB).


855/860







N/A 3.What is your timescale for completing all visual inspections?

N/A 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? N/A 5. Have you completed all remedial actions? (Yes or No) If not, give expected completion dates?

856/860

N/A





Yes


Yes


Yes


Yes

e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised

Yes

857/860


position) of its presence (e.g. wiring contractors, caretakers, etc)? f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?

Yes


Yes


Yes


Yes

Explanation of current position for any 'No' answers:


If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: 1 Periodic re-inspection and re-evaluation by independant UKAS accredited Occupational Hygiene Consultants 2 Periodic reassurance air-testing in affected areas by independant UKAS accredited Occupational Hygiene Consultants 3 Periodic reminders to relevant staff

858/860


859/860

NIL RETURNS Buckinghamshire County Council City of London Council of the Isles of Scilly Darlington Borough Council Hammersmith and Fulham Council Haringey Council London Borough of Hounslow Royal Borough of Kensington & Chelsea Milton Keynes Council Newcastle City Council Peterborough City Council Southend on Sea Borough Council Surrey County Council Tower Hamlets Council Westminster City Council Royal Borough of Windsor & Maidenhead Wolverhampton City Council

860/860

Questionnaire survey on asbestos management in local ... · Bournemouth Borough Council. 12....

Documents

Transcript of Questionnaire survey on asbestos management in local ... · Bournemouth Borough Council. 12....