Queensland Women’s Week

2018 Grant Guidelines

Updated as 24 October 2017

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1. Key information

Purpose of the 2018 Queensland Women’s Week grants

The purpose of providing funding is to support events, projects and activities that inspire the Queensland community to respect women, embrace gender equality and promote and protect the rights, interests and wellbeing of women and girls.

Priority will be given to applications that inspire women to improve their health and well-being and/or raise awareness in the community that improving women’s well-being has benefits for families, children and the wider community.

YWCA Queensland will administer the 2018 Queensland Women’s Week grants on behalf of the Queensland Government.

Funding available One-off funding is available for events, projects and activities to be held during the 2018 Queensland Women’s Week, from 3 to 11 March.

The maximum funding available per event, project or activity is $3,000.

Timeframes Applications close *Extended*Friday 10 November 2017, 5pm

Assessment November 2017

Applicants notified of outcome December 2017

Events/projects/activities to be held 3-11 March 2018

Eligibility requirements

Applicants must: be a not for profit, legal entity; or a local government entity; or Parents & Citizens Association; and hold, or provide plans to obtain, insurance which includes cover for the

period appropriate to the proposed event, project or activity; and have no outstanding financial accountability, service delivery or

performance issues for funding provided by YWCA Queensland for the 2017 Queensland Women’s Week grants program.

Events, projects and activities must: be delivered during Queensland Women’s Week, from 3 to 11 March

2018; be delivered in Queensland; and support the purpose of this grant program.

How to apply Applications must be submitted using the online 2018 Queensland Women’s Week Grant Application Form.

Please note: A separate application must be submitted for each proposed event,

project or activity. Late applications may be accepted under exceptional circumstances,

and only with prior consultation and written approval from YWCA Queensland.

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2. Documentation Documentation on the 2018 Queensland Women’s Week grants is available on the Department of Communities, Child Safety and Disability Services’ (DCCSDS) website. Available documentation includes:

Grant guidelines (i.e. this document) Conditions of funding

3. Queensland Women’s Week In 2016 Queensland expanded International Women’s Day (IWD) celebrations into a week-long, state-wide series of events and activities called Queensland Women’s Week (QWW).

IWD, held globally on 8 March each year, is a highlight of QWW. On that day, Queensland women join millions of others throughout the world to celebrate the economic, political and social achievements of women in the past, present and future.

The QWW grants program supports the delivery of events, projects and activities throughout the state’s urban, rural, regional and remote communities, offering opportunities for women of all ages and linguistic and cultural backgrounds to join together in celebration.

Join the Office for Women’s mailing list to be notified of the theme for QWW 2018.

4. Purpose of the community grantsThe 2018 QWW grants support events, projects and activities that inspire the Queensland community to respect women, embrace gender equality and promote and protect the rights, interests and wellbeing of women and girls.

Priority will be given to applications that inspire women to improve their health and well-being and/or raise awareness in the community that improving women’s well-being has benefits for families, children and the wider community.

Successful applicants who receive funding to support events, projects or activities under this funding initiative will be supported to promote the department’s broader QWW campaign for 2018.

Promotional resources will be available to help link funded events, projects or activities into the broader state-wide awareness campaign.

5. Target groups To achieve the purpose of the 2018 QWW grants, funded events, projects and activities should target: Queensland women and girls individuals and groups (e.g. family, friends, neighbours, employers, work colleagues and

community groups) who can support women and girls to achieve their leadership goals participants that reflect the demographics of the local community, for example: Aboriginal and

Torres Strait Islander people, people from culturally and linguistically diverse backgrounds, people of all ages and abilities, lesbian, gay, bisexual, transgender, intersex, queer (LGBTIQ) people.

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6. Eligibility criteriaTo be eligible to receive funds under the 2018 QWW grants program, applicants must: be a not for profit legal entity; hold, or provide plans to obtain, insurance that includes cover for the entire period appropriate to

the proposed event, project or activity; and have no outstanding financial accountability, service delivery or performance issues for funding

previously provided by the YWCA Queensland or the Department of Communities, Child Safety and Disability Services.

How Eligibility will be assessed: You will need to provide:

1. an Australian Business Number (ABN) on your application form; OR 2. a copy of your certification of incorporation or other incorporation documentation, to

demonstrate the status of your entity. Applications will be screened as not for profit by checking for evidence of one or more of the

following:o Incorporation based on the model rules or governing documents that prohibit the entity

from making any distribution (whether money, property or otherwise) to its members;o Registration as a charity with the Australian Charities and Not-for-Profits Commission

(ACNC); oro Goods and Services Tax (GST) concession; Charity Tax Concession or Deductible Gift

Recipient (DGR) status with the Australian Tax Office. Successful applicants will need to produce a certificate of currency for insurance prior to funds

being released. At a minimum, applicants must hold public liability insurance to the value of at least $10 million.

YWCA Queensland will assess any outstanding financial accountability, service delivery or performance issues relating to any previous Queensland Women’s Week funding.

Please note: State run entities such as schools and hospitals are not eligible to receive assistance. However,

under the Education Act 2006 Parents and Citizens Associations are able to apply for assistance. If you are not a not for profit legal entity and you would like to apply for this funding you may

partner with an existing not for profit legal entity to auspice your event, project or activity. The not for profit will be required to take full responsibility for the legal and financial accountability of the proposed event, project or activity.

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7. Selection criteriaYou must address each of the following criteria and provide evidence to support your claims against each criterion in the electronic 2018 QWW Application Form available through the SmartyGrants website at https://qldcommunities.smartygrants.com.au/QWW2018.

Selection criterion one: EVENT / PROJECT / ACTIVITY Weighting: 20%Word limit: Maximum of 300 words

How does the event, project or activity support the health and wellbeing priority of the Queensland Women’s Strategy? 

Tell us: How you will inspire women to improve their health and well-being How you will raise community awareness that improving women’s well-being has benefits

for families, children and the wider community How you will challenge gender stereotypes and promote women’s and girls’ wellbeing How you will celebrate and encourage gender equality An outline of the social and cultural outcomes to be achieved

Selection criterion two: AUDIENCE Weighting: 20%Word limit: Maximum of 300 words

How will the target audience benefit from the event, project or activity? 

Tell us: Which group/s will you target and why? Target groups may include, but not be limited to:

◦ Aboriginal people◦ Torres Strait Islander people◦ Australian South Sea Islander people◦ People from culturally and linguistically diverse backgrounds◦ Children/young people/students ◦ Families◦ Seniors◦ Carers◦ Lesbian, gay, bisexual, transgender and/or intersex people◦ People from rural, remote or isolated areas◦ People with a disability

How the event, project or activity has been tailored to meet the needs of your audience How the target audience will be engaged How the target audience/s will benefit

Note:Events, projects or activities that primarily target existing clients of a service or other service provider, rather than involving the broader community, will generally not be considered for funding.

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Selection criterion three: VALUE FOR MONEY Weighting: 20%Word limit: Maximum of 250 words

How does the event, project or activity represent value for money?

Tell us: What partnerships you have established and the contribution of those partners to the

initiative The ability of the initiative to be developed into an ongoing program (i.e. sustainability

beyond QWW 2018) The longer term benefit to the participants, sector or the community

Selection criterion four: INNOVATION Weighting: 20%Word limit: Maximum of 250 words

What makes the event, project or activity innovative?

Tell us how the proposal: Represents new or improved services Represents new concepts and perspectives Adapts ideas/products/technology from outside your organisation, sector, community and

applies it to your own context

Selection criterion five: COMMUNITY AND MEDIA INTEREST Weighting: 20%Word limit: Maximum of 250 words

Outline how the event, project or activity:1. has the capacity to attract local, regional or state-wide community and media interest;

and2. will promote awareness and challenge attitudes beyond those people who participate

directly in the event, project or activity.

Tell us: What the potential reach of your event, project or activity is The strategies you will use to ensure the proposed event, project or activity reaches a wide

audience and attracts community and media interest Which engagement mechanisms you will use and why How you will ensure the accessibility and communication of your key event messages to a

wide and diverse audience

8. Lodging applicationsAll applications must be submitted electronically by the closing time and date by completing the 2018 QWW Funding Application Form available through the SmartyGrants website at https://qldcommunities.smartygrants.com.au/QWW2018.

Please note: A separate application must be submitted for each proposed event, project or activity. Late applications may be accepted under exceptional circumstances only, and only with prior

written approval from YWCA Queensland. Email applications will not be accepted. Applications that are incomplete after the closing date will not be assessed.

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9. Important information about applicant requirements relating to this funding Successful applicants will be required to: Enter into a service agreement with YWCA Queensland before receiving 2018 QWW grant

funding. Acknowledge the funding source on any printed or promotional material relating to the event,

project or activity, including websites. Acknowledge official sponsors of the 2018 QWW grant program, in keeping with the 2018 QWW

grant conditions Contribute to the Department of Communities, Child Safety and Disability Services broader QWW

campaign message through supporting promotional resources. Following the delivery of the funded event, project or activity:

o complete an activity report outlining the activity and outcomes achieved; ando provide video, photographs and/or audio files to YWCA Queensland. You must obtain

consent from people in the video, photo or audio to share the material. comply with the Community Services Act 2007.

10. Important budget information When developing the budget for your proposed event, project or activity think about the following: Funds for the 2018 QWW grants are provided on a one-off basis only. The maximum amount available is $3,000 per event, project or activity. Applicants are

encouraged to supplement their budget with in-kind contributions and/or corporate or business sponsorship.

Eligible event, project or activity costs include:o running costs (e.g.: hire of premises, gas, electricity, etc.)o administrative costs (e.g.: postage, stationery, printing, telephone, cleaning)o travel/transport costs (e.g.: fares, vehicle allowances)o advertising and publicity costs to promote community awareness and involvemento catering costso guest speakers, entertainment, sessional worker or consultant’s fees.

The following costs will not be allowed:o salaries and organisational running costs for existing staffo acquittal, auditing or reporting costso auspicing feeso existing debt or loan repaymentso standard maintenance or replacement of existing equipmento gifts of any sort (e.g.: gift bags, door prizes, raffle prizes, giveaways, tickets to events)o purchase of assets (assets include capital items with a useful life of more than 12 months)o costs other than those listed above unless approved in writing by YWCA Queensland.

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A sample budget is provided below.

Expenditure Description

Amount ($)

Funding / income source for this item

Is the income confirmed?

Amount($)

Catering $600 QWW 2018 Grant No $600Venue Hire $1200 QWW 2018 Grant No $1200External presenter / speakers fees $500 QWW 2018 Grant No $500Fuel $200 QWW 2018 Grant No $200Equipment purchase (e.g. digital camera) $900 Applicant Yes $900Tickets to the event $500 Applicant in-kind Yes $500Door prizes $150 Company X Yes $150Staff wages $900 Community Org X in-kind Yes $900PA System hire $400 Council in-kind  Yes $400

Advertising $350Radio station / local newspaper Yes $350

Total expenditure $5700 Total income $5700

11. Assessment of applicationsAll applications will be assessed: in accordance with the Eligibility and Selection Criteria; and in consideration of value for money, partnerships and geographical spread.

YWCA Queensland may contact you during the assessment process to request: a copy of your most recent Audited Financial Statement; further details be submitted; or clarification of the information provided.

12. Contact details YWCA Queensland is administering the 2018 Queensland Women's Week grant program on behalf of the Queensland Government. 

All enquiries should be directed to YWCA Queensland between 8:30am to 4:30pm Monday to Friday (except on public holidays) on 07 3230 3400 or grants@yq.org.au. 

Contact officers cannot provide advice on individual applications.

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