Queen's Univ OT/PT 898 Final product description

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OT/PT 898 CRITICAL ENQUIRY PROJECT Building and assembling the final report INFORMATION FOR CLASS OF 2014 version 2014-01-19

description

booklet presentation to describe final product of OT898 / PT898 for students

Transcript of Queen's Univ OT/PT 898 Final product description

Page 1: Queen's Univ OT/PT 898 Final product description

OT/PT 898 CRITICAL ENQUIRY PROJECT Building and assembling the final report

INFORMATION FOR CLASS OF 2014 version 2014-01-19

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What is in here page

Usage, revisions and future editions of this document i3

Contact information for course coordinators i4

Description of the final product d1

Overview d1

About abstract writing d2

Detailed description of content, including length restrictions d3

Formatting requirements d11

Sample document pages with annotations d12

Notes about spacing, fonts & abbreviations d23

January abstract submission & February oral presentation updated 2014-01-19

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Explanation of Creative Commons licensing c1

Timelines: the required ones and the flexible ones t1

Recommendations for making progress r1

Submission s1

i2

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Usage, revisions and future editions of this document This document is intended to be used as a reference and thus is optimized in format for on-screen usage.

When there is additional or revised information to be included, the file will be updated.

• Page numbering is in sections so that page numbers will only be altered in the sections that are revised.

• See notations in lower right to ensure you are aware of whether any revisions have been made to the section you are consulting.

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Contact information for course coordinators MScOT

• Dr. Gail Woodbury, 613-533-6000, ext 75447 MScPT

• Dr. Kathleen Norman 613-533-6104

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Description of the final product: Overview In keeping with University standards for a Pattern II master’s degree, students are expected to complete a project report.

For students graduating in 2014 from the MScOT and MScPT programs, the usual form is a critical appraisal of a clinical question. Another possible form is a scoping review, and other forms are possible. The report is generally completed by students in pairs. This resource is written with the assumption of usual forms. Students who require advice not found in this resource should seek advice from their faculty advisors and/or the course coordinators.

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The final product is expected to be a written report of up to 6000 words for the main text. A title page, abstract, table of contents and reference list are expected to be included, but are in addition to the 6000 words described above.

It may also be appropriate to include one Appendix or multiple Appendices; however, the contents of any Appendices are also not included in the 6000-word count.

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Description of the final product: Overview

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Introduction Background Argument Critical Enquiry question

Methods

Findings

Discussion

References / Bibliography

Search strategy(ies) Critical appraisal strategy (ies)

subheading 1, as appropriate subheading 2, as appropriate

Summary of findings / other sub-heading? Implications for practice Recommendations for further research

more subheadings, as appropriate

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Description of the final product: About abstract writing

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Each OT/PT898 report must, in the end, have a structured abstract of maximum 250 words.

The five required headings are Background, Purpose, Methods, Findings, and Implications. After including all these five words, there is no restriction as to how the other 245 words are distributed amongst the headings.

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The oral presentation version of the abstract must be submitted to the course coordinators by January 27, 2014. These abstracts are used by the course coordinators to guide the scheduling of presentations in February 2014.

Requirement Advice to students

You are encouraged to submit a draft of your abstract to their faculty advisor by early to mid-January. This will allow time for feedback from the faculty advisor and any needed revisions to be made, before submission to the course coordinators.

The final version of the abstract appears in the final report. (It could, but does not need to be, the same as the oral presentation version.)

In most cases, it is easier to write the final version of an abstract after the main parts of the full document are in their final form. Therefore, re-examine your oral presentation abstract and revise as needed, after finishing the rest of the document.

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Description of the final product: Detailed description of content

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Requirement Advice to students

The Background provides information, backed by appropriate citations, relevant to understanding the nature and scope of the proposed enquiry.

Maximum length for Background is 500 words.

You wrote a version of this in 1st year, but it may need revising if the question was revised, new literature was found, and/or on the recommendation of faculty advisor.

Introduction Background Argument Critical Enquiry question

The Argument outlines the context for the enquiry, purpose, and rationale to justify why the enquiry in necessary/ important. It thereby addresses the question: who cares?

Maximum length for Argument is 500 words.

Same advice as above.

The Critical Enquiry Question may be in PICO or other relevant format that supports the development of a comprehensive literature search strategy.

No length restriction.

This may be framed as a question, or as a statement of purpose.

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Description of the final product: Detailed description of content

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Requirement Advice to students

The Search strategy(ies) includes a clearly articulated literature search strategy (or strategies, if more than one was used) for how evidence was found to answer the critical enquiry question.

Maximum length for Search strategy(ies) is 250 words.

You wrote a version of this in 1st year, but it may need revising if the question was revised, new literature was found, and/or on the recommendation of faculty advisor.

It is optional to use a flow chart or diagram to illustrate search strategy (example on next slide).

Call this section “Search strategy” (singular) or “Search strategies” (plural), as appropriate to your content here.

Methods Search strategy(ies) Critical appraisal strategy (ies)

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Description of the final product: Detailed description of content

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example flowchart

obtained from: Mpofu E, Stevens C, Biggs HC, Johnson ET. Socio-structural influences on the work participation of refugees: an exploratory systematic mixed studies review. Vulnerable Groups & Inclusion 2012; 3. http://dx.doi.org/10.3402/vgi.v3i0.16066

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Description of the final product: Detailed description of content

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Requirement Advice to students

The Critical appraisal strategy(ies) includes a clear description of critical appraisal plan conducted to evaluate all types of studies included in the evidence.

Maximum length for Critical appraisal strategy(ies) is 500 words.

Consider these questions:

If you used a formal appraisal system, what was it?

In general, how did you decide what to keep, and how to rank/weight its quality in general and relevance to your topic?

Methods Search strategy(ies) Critical appraisal strategy (ies)

Students doing a critical appraisal of a clinical question are generally expected to follow the structure of a systematic review.

The Critical appraisal strategy(ies) section may need a different title but will still include a clear description of the steps between doing the search and presenting the findings.

Maximum length for this section, whatever its title, is 500 words.

Consult your faculty advisor for templates as to how to proceed and what to entitle this section of your report.

Students doing a scoping review are generally expected to follow the norms for scoping reviews.

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Description of the final product: Detailed description of content

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Requirement Advice to students

The Findings section contains subheadings for subsections that are appropriate to the content of the students’ topic.

Maximum length for Findings is 3000 words.

You may be able to re-use sentences or paragraphs from your annotated bibliography, although they will likely need editing and re-arranging for optimal flow of ideas.

You are encouraged to try concept mapping or other visualization tools to assist you in planning the optimal order of ideas in this section. You are strongly encouraged to consult your faculty advisor with preliminary drafts to evaluate if the planned order of ideas is likely to work well.

This is the core part of the document.

It is a critical literature review that considers the evidence in light of the critical enquiry question.

The overall effect on the reader should be that he/she comes to understand how much evidence, and of what type and quality, exists in scholarly literature to support an answer to the students’ CE question.

Findings subheading 1, as appropriate subheading 2, as appropriate more subheadings, as appropriate

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Description of the final product: Detailed description of content

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Requirement Advice to students

The opening section of the Discussion serves as a “bridge” from the ending of FINDINGS, leading to the Implications for practice. It should contain a summary and/or general discussion components and may be re-titled if appropriate.

No length restriction, but expected to be relatively short.

The general discussion components may include strengths, limitations, context of the reviewed literature that the reader will have just read about in the previous section.

The Implications for practice provides a reasoned consideration of the implications of the findings for clinical practice.

Maximum length for Implications for practice is 500 words.

The definition of “practice” may vary, depending on the nature of the critical inquiry question.

The Recommendations for future research explains what future research is needed to increase knowledge of the topic.

Maximum length for Recommendations for future research is 500 words.

This should be framed as “what the world needs to know next”.

Discussion Summary of findings / other sub-heading? Implications for practice Recommendations for future research

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Description of the final product: Formatting requirements

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Final version: • one PDF file containing all elements • all pages 8½” x 11” (19.05cm x 25.4 cm) • minimum 1” (2.54cm) margin at left, right, top and

bottom (except for page number) • good readability

• pages numbered • double-spaced lines • appropriate font(s) for clear, easy reading

• 11 or 12 point • specified sections begin on new pages

See Sample document pages with annotations

Draft versions before the final version: There are no requirements. Advice #1: Consult your faculty advisor for whether s/he prefers to give advice on paper drafts, electronic Word documents or PDF documents, and whether s/he prefers double-spacing, single-spacing or any other formatting recommendation at draft stages. Advice #2: For any element, once you know it will be part of your final product, consider how to ensure it fits on letter paper with appropriate margins, especially if it is large in its original format (e.g., images or charts).

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Description of the final product: Formatting requirements

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Section Word count max

Notes about pages

Title page --- 1 page, no page numbering

Abstract 250 1 page, page number “ii”

Table of Contents

--- 1-2 pages, page number “iii” (also “iv” if needed)

List of Figures

--- 1 page, only if needed, continuing lower case Roman numeral page numbering

List of Tables --- 1 page, only if needed, continuing lower case Roman numeral page numbering

Introduction 500+500+ question

Start Arabic page numbering, beginning with page 1.

Methods 250+500 No need to start a fresh page; continue on after Introduction, continuous page numbering.

Findings 3000 Same as Methods

Discussion Optional+ 500+500

Same as Methods and Findings

References/Bibliography

--- Start a fresh page, but continue Arabic page numbering.

Appendix (ices)

--- As applicable, start a fresh page for each Appendix. Continue Arabic page numbering. If one Appendix, simply call it Appendix. If more than one, name them Appendix 1, Appendix 2, etc., in the order they are cited in the text.

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Description of the final product: Sample document pages with annotations

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full names (first & last)

Physical or Occupational

If one student from each Program, replace final phrase with “the degrees of Master of Science in Occupational Therapy and Master of Science in Physical Therapy”

should be the actual month in which you are submitting final version

see later in this document for notes about Creative Commons licensing

Title page

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Description of the final product: Sample document pages with annotations

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Abstract page Required structure: Background Purpose Methods Findings Implications

Flexible limit of words per heading, but TOTAL word count maximum = 250 words

Page numbering for front part of report should be lower case Roman numerals, but suppress it for first (title) page and have it start appearing here.

Bold the structure words, but it is not necessary to start new lines for each one.

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Description of the final product: Sample document pages with annotations

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Table of Contents

Page numbers here are examples only. In your final product, adjust the numbers to be accurate with respect to your document.

Continue page numbering with lower case Roman numerals. If necessary, continue Table of Contents on page iv.

Section headers in black are required. Section headers in grey can be omitted or re-worded if appropriate, as long as mutually agreed by students and faculty advisor.

What you call this section may depend on what citation formatting system you are using.

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Description of the final product: Sample document pages with annotations

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List of Figures (if needed)

Page numbers here are examples only. In your final product, adjust the numbers to be accurate with respect to your document.

Continue page numbering with lower case Roman numerals.

List of Figures comes after Table of Contents. Note: Omit it if you have no figures in the main text of your report.

Do not reproduce images from published works, unless you are certain there are no copyright restrictions.

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Description of the final product: Sample document pages with annotations

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List of Tables (if needed)

Page numbers here are examples only. In your final product, adjust the numbers to be accurate with respect to your document.

Continue page numbering with lower case Roman numerals.

List of Tables comes after Table of Contents and List of Figures. Note: Omit it if you have no tables in the main text of your report.

Do not reproduce tables from published works, unless you are certain there are no copyright restrictions.

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Description of the final product: Sample document pages with annotations

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First page of main text See later pages for more notes about formatting.

Re-start page numbers, with Arabic “1”.

Hint: If using Microsoft Word and it’s all in one document... Insert Section Break, Edit Footer to be un-linked from Previous section, and re-start page numbering with digit format.

Notice that right edge is ragged, using left justification only.

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Description of the final product: Sample document pages with annotations

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Continuing main text See later pages for more notes about formatting.

Continue Arabic page numbering.

Subheadings should be visibly obvious but do not need extra white space.

Before each of the main headings of main text, do not force a new page, but do insert extra white space.

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Description of the final product: Sample document pages with annotations

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Inserting a figure

If inserting a small figure, you can put it on a page with text (as in this example). If a large figure, it may need a page all to itself.

Each figure must have a number and must have a title. If appropriate, a figure should also have a caption (i.e., provides more explanation than the title, not applicable to the example illustrated). If you use abbreviations or symbols in the Figure, you must explain them in the caption (even if already explained in the main text).

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Description of the final product: Sample document pages with annotations

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Inserting a table

If inserting a small table, you can put it on a page with text (as in this example). If a large table, it may need a page all to itself.

Each table must have a number and must have a title.

Label columns and rows clearly.

If you use abbreviations or symbols in the Table, you must explain them in the footnotes (even if already explained in the main text).

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Description of the final product: Sample document pages with annotations

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References/Bibliography

Whether these are numbered or in alphabetical order depends on what citation formatting system you are using. Consult your faculty advisor.

Start a NEW page for this section, but keep continuous Arabic page numbering.

What you call this section may depend on what citation formatting system you are using.

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Description of the final product: Sample document pages with annotations

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Appendices (if needed)

If you have only one Appendix, just call it Appendix! If you have more than one, call them Appendix 1, Appendix 2, etc. Each Appendix should also have a title.

Start a NEW page for each Appendix, but keep continuous Arabic page numbering throughout.

Appendix 1: [title of this Appendix]

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Description of the final product: Notes about spacing, fonts & abbreviations

• Line spacing • double-spacing • exception for figure captions and tables that

can be single-spaced • font choice

• any simple font • e.g. Times New Roman, Arial, Calibri,

Cambria... anything else reasonable • size 11 or 12 point for main text • larger font for headers • smaller font for figure captions and for table

text if necessary

• use of abbreviations • explain any* abbreviation at each first usage

• first time used in abstract (if needed) • first time used in main text • first time used in a figure or its caption • first time used in a table

* only exception is for S.I. units [m/s, kg, ml/kg] that do not need to be explained

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for final version

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January abstract submission & February oral presentation

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Requirement Advice to students Show a draft to your faculty advisor by early to mid-January. Revise your abstract in response to any feedback.

Use your word processor software to double-check your word counts.

Contact Kathleen Norman if any difficulty with the web form.

Students must submit an abstract of their work by January 27, 2014.

Maximum word count is 250 words.

The five required headings are Background, Purpose, Methods, Findings, and Implications.

After including all these five words, there is no restriction as to how the other 245 words are distributed amongst the headings.

All abstracts must also have a title, but the title words are not included in the 250-word limit. The title itself can be maximum 25 words long, and preferably shorter.

Abstract submission

Submit abstract electronically at https://adobeformscentral.com/?f=gsSI3%2AfE4dn0V0LbopFoiQ

This link is also available through Rehab Central as a “learning event” on January 27.

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January abstract submission & February oral presentation

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Requirement Advice to students Obtain feedback from your faculty advisor about what you plan to present, but do not count on having your faculty advisor present in the room when you present.

Students will be sorted into small groups. Course coordinators will create the groups based on the abstracts; related presentations will be grouped together to the extent feasible.

The purpose of the presentation is to assist students in making 898 progress: providing an opportunity to summarize what they are finding and to gain feedback from classmates and a faculty member, not necessarily their own advisor.

In their pairs, students will make a short oral presentation to other students and at least one faculty member on February 14, 2014.

Presentations will take place in the study rooms in Bracken Library.

Oral presentation

OT student presentations will take place 9:00-11:00am on Feb 14. Please arrive to your assigned room by 8:45am to get set up.

PT student presentations will take place 2:00-4:00pm on Feb 14. Please arrive to your assigned room by 1:45pm to get set up.

All students are required to stay for all presentations in the group to which they are assigned.

Groupings and room assignments will not appear in this document (open to the whole Internet). Rather, the information will be distributed via Rehab Central and/or electronic mail.

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January abstract submission & February oral presentation

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Requirement Advice to students Be clear, but brief, about your background, argument, and purpose/question.

Ensure the majority of your presentation is about your Methods and your Findings.

Your methods should briefly outline search strategy and how you selected what was relevant. Your Findings section should describe what you have learned from your selected articles, and any relevant critical appraisal of them.

Use PowerPoint, or any other software that be opened using PowerPoint.

Bring your presentation on a USB key.

Preparing for your oral presentation

(Laptop computer & data projector provided in each library room.)

The period for each presentation & discussion period is 20 minutes long.

Students should plan to present for 10 minutes, allow 8 minutes for questions, leaving 2 minutes for change-over to next presentation.

The above advice was constructed for the majority of students following the standard 898 pattern for the final report. If your situation is different, consult your faculty advisor about adapting the advice. However, the timelines (at left) are mandatory for all students.

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January abstract submission & February oral presentation

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How oral presentations will receive feedback

Each of these items will be extracted from the online abstract submission system by course coordinators and provided to evaluators.

Evaluators will have a double-sided page for each student presentation. This is one side of the page.

Evaluators provide feedback to students here.

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January abstract submission & February oral presentation

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How oral presentations will receive feedback

Each of these items will be extracted from the online abstract submission system by course coordinators and provided to evaluators.

Evaluators will have a double-sided page for each student presentation. This is the other side of the page.

Evaluators provide feedback to students here.

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January abstract submission & February oral presentation

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How oral presentations will receive feedback This shows a higher-resolution image of the main part of the feedback form.

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Explanation of Creative Commons licensing

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Why are we doing this? Why not just © for copyright like past years? What is staying the same is that students are the copyright-holders of their work because they are the creators of that work. What is is that CC licensing will make it more transparent to the world what it is permitted to do with the copyrighted work.

MISSION of Creative Commons from the website at creativecommons.org Creative Commons helps you share your knowledge and creativity with the world. Creative Commons develops, supports, and stewards legal and technical infrastructure that maximizes digital creativity, sharing, and innovation.

How? See step-by-step instructions on following pages.

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Explanation of Creative Commons licensing

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DEFAULT option

The expectation for all OT898 / PT898 reports is that they will use the CC BY-NC-ND license.

Attribution-NonCommercial-NoDerivs CC BY-NC-ND This license is the most restrictive of our six main licenses, only allowing others to download your works and share them with others as long as they credit you, but they can’t change them in any way or use them commercially.

Anything other than default option?

Students who wish to use a CC license other than the default option must provide a rationale to their faculty advisor and the course coordinator. The license they select must still have Attribution and nonCommercial properties.

Attribution-NonCommercial-ShareAlike CC BY-NC-SA

Attribution-NonCommercial CC BY-NC

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Explanation of Creative Commons licensing

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How to do it: (1 of 4) Ensure you know your final report title before doing this step.

Go to creativecommons.org/choose

Select No and No to these questions.

For Format of work, select Text. For License mark, select Offline.

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Explanation of Creative Commons licensing

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How to do it: (2 of 4)

When you are on the website, these question marks appear in many places when you mouse over them. Click for help.

Type here the final title of your work that both authors and the faculty advisor have all confirmed is final.

Type your names here: e.g., Jane Doe and John Smith

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Explanation of Creative Commons licensing

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How to do it: (3 of 4)

Copy and paste this text onto the title page of your document.

Click here to go to the page where you can download the appropriate graphic.

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Explanation of Creative Commons licensing

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How to do it: (4 of 4)

The layout of this page may look different in your browser. Just remember: you need a logo that represents BY-NC-ND, preferably with a $ sign rather than a £ sign for the NC component.

See sample title page for visualization of where this should appear in your document.

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Timelines Required and Recommended

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Final version of presentation abstract due to course coordinators (electronic submission)

Oral presentations in Bracken Library study rooms OT students: 9:00 – 11:00am PT students: 2:00 – 4:00pm

You should be showing one or more drafts of your abstract to your faculty advisor before submission on January 27. Contact your faculty advisor for his/her timelines to provide feedback.

The main body of your report (the Findings section) should be coming together through this period. Specific timelines will depend on you and your partner relative to your placement locations and Internet access, and also your faculty advisor’s timelines.

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Timelines Required and Recommended

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You should have submitted a complete draft to your faculty advisor by now.

Once you are done, you must still remain registered in order to graduate. You must also follow the steps to ensure you graduate. The MScOT and MScPT Program Assistants will provide you with information.

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Your faculty advisor will let you know if your complete draft is ready for final submission, or if he/she requires you to make revisions. Continue the re-drafting until you have a version that you are proud of and that your faculty advisor says has met required standards in all respects.

An electronic submission process will be in place by spring. Details to follow Use the electronic submission process only after you are sure you have arrived at the point of the final version of your document.

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Timelines

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You should be done by now.

If you have been delayed, and have to remain enrolled as a student in order to finish, you may still finish in time for fall convocation. The last date for being eligible for fall convocation is typically in late September, specific date not yet known for fall 2014. Details to be provided to any student(s) who need them.

Fall convocation dates not yet known for 2014, but typically around this time.

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Recommendations for making progress

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Advice to students

The role of the faculty advisor is to advise you. However, he/she may be leaving it to you to lead the process of seeking feedback.

Remember: this is unlike other courses where you only submit an assignment once. Instead, it is normal to submit multiple drafts, incrementally getting to the point of having a well-constructed 898 paper.

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Submission

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An electronic submission process will be in place by spring. Details to follow in a later version of this document. Use the electronic submission process only after you are sure you have arrived at the point of the final version of your document.