Quality Assurance Unit (QAU)Meeting - V

• NCAAA Self Study Report (SSR)• ISO / ABET Committees Roles and Responsibilities• Track Leaders Role and Responsibilities

AGENDA

Organizational Chart QAUChairman

Dr. Omar Saeed Al Mushayat

NCAAASeminar Organizer:Mr. Ahsan AsimMembers:•Dr. Wajeb Gharibi•Dr. Saad Mamoun•Mr. Arfan Arshad•Mr. Asif Aftab•Mr. Mohiuddin Ali Khan•Mr. Agha Salman Haider

ABETActivities Incharge:Dr. Abdul AzeemMeeting Organizer:Mr. Farhan UsmanMembers:•Dr. Wajeb Gharibi•Dr. Ossama Ismail•Dr. Saad Mamoun•Dr. Ali Ahmad•Mr. Arfan Arshad•Mr. Ashfaq Ahmed•Mr. Jorair Ahmed•Mr. Yasir Ahmed•Mr. Mudassar Ashraf•Mr. Ali Tahir•Mr. Nadeem Rana

ACM-ICPCResource Organizer:Mr. Mohamed Ali SohailMembers:•Dr. Wajeb Gharibi•Dr. Saad Mamoun•Dr. Abdul Azeem•Dr. Ali Ahmad•Mr. Ashfaq Ahmad•Mr. Mohiuddin Ali Khan

Track LeadersComputer Science:• Ashfaq Ahmad• Aasif Aftab•Shabbir Alam•Dr. Mohammad Hassan•Dr. Ali Rowash•Phiros Mansoor•Dr. Guneseelan Information System:•Dr. Abdul Azeem•Farhan Usman•Mohamed Muneer•Yasir AhmadComputer Networks:•Dr. Wajeb Gharibi•Dr. Ossama Ismail•Dr. Hassan Ktiman•Mr. Ahsan Asim•Mr. Naasir Kamal•Mr. Muneer Majid

HeadDr. Mohiuddin Ahmed

Secretary•Mr. Ahsan Asim•Mr. Farhan Usman

QAU Activities to achieve ISO & ABET

1. Program Files: (NCAAA, ABET) Requirement

2. Course Files Collection (NCAAA, ABET) Requirement

3. NCAAA Format Course Files Management: (Almost Finished) + SSR as new requirement

4. ABET Format Course Files Management:

5. Student Files Collection (NCAAA Requirement)

6. Faculty CV’s (ABET Requirement)

QAU Internal Activities• 12 Arabic Committees working for college (must be documented for Accreditation)• Seminar and Meetings Organization • (Posters, Appointment Letters, Certificates ) preparation

Program Files(NCAAA + ABET)

Program file is a requirement for both accreditations. All departments have almost compiled these already according to NCAAA but some changes would be required as per new NCAAA-SSR (Refer to Dr. Abdul Azeem’s seminar).

• All departments would have to prepare new program files

according to ABET format as well.

Course Files Management (NCAAA Format )

• Course files according to NCAAA format, have been prepared by the departments already except newly offered courses.

• Collected By: – Mr. Aasif Aftab (CS), – Mr. Arfan Arshad (INFS), – Mr. Mohiudddin Ali Khan (CNET)

are supposed to submit the updated course files from their respective departments to QAU by the end of each semester.

• Review Committee: Mr. Ashfaq Ahmad, Mr. Ahsan Asim

• Logging and Version Control (Hardware/Software): Agha Salman Haider

Course Files Management (ABET Format )

• Compiling course files according to ABET format need some seminars and workshop that QAU will arrange in coming semester.

• Collected By: – Mr. Ashfaq Ahmad(CS)– Dr. Abdul Azeem (INFS)– Dr. Ossama Ismail (CNET)

• Review Committee: Dr. Mohiudddin, Dr. Abdul Azeem, Mr. Ahsan Asim • Logging and Version Control (Hardware/Software): Ali Tahir Sher

Student Files Collection (NCAAA Requirement)

All departments have allocated academic guides at each level to collect student files and counseling and one Head Academic Guide.

Student files will remain with the departments, and head academic guides will furnish them to QAU at the time of NCAAA team visit.

Head Academic Guides– Dr. Ali Rawash (CS), – Dr. Mohiuddin Ahmed (INFS),– Dr. Wajeb Gharibi(CNET)

Faculty CV’s (ABET Format)

• ABET Format of faculty CV’s has already been distributed to all faculty members. Following members are responsible to collect and make one excel based report.

– Mr. Ashfaq Ahmad (CS), – Mr. Yasir Ahmad (INFS),– Dr. Ossama Ismail (CNET)

Track Leader Responsibilities

• Course coordinators will be appointed by program coordinators with strong recommendations of track leaders.

• Discuss the course specifications of each course in the very start of a new semester.

• Try to find redundancies and overlap in course contents looking at pre-requisites and follow ups.

• Arrange meetings with course coordinators at least once in three weeks and report to departmental coordinator.

• Discuss and approve final exam paper for each course.• Collect the course file from each course coordinator by the

end of the semester.

Role and Reporting of Track Leader

Track Leader

Head QAU Program Coordinator

Course Coordinators

Course file Course Contents and

Lecture Plan

Weekly Lecture PlanCourse File

Final Exam Paper

Matters related to QAU like Exam Paper format,

Course File standards and accreditation

requirements

QAU Internal Activities

12 College CommitteesThere are 12 committees, working under the Dean directly like (Final Exam committee, Time table committee and so on but there is no complete documentation against their process, if yes then its in Arabic. So QAU need: – Translation of documents to English– Organizational chart of committee– Flow chart of process– SOP’s of Process

• Members for this activity: Dr. Ali Ahmad, Mr. Yasir Ahmad,

• Mr. Nadim Rana, Mr. Ali Tahir Sher, Mr. Mudassir Ashraf, Mr. Jorair Ahmad

• This allocation will be finalized after Deans confirmation.

Seminars and Meetings

• All faculty members are well come to come forward with a topic for seminar regarding quality education under the umbrella of QAU. – Dr. Mohiuddin Ahmed (Head QAU) – Dr. Abdul Azeem (ABET Activities Incharge)

Are suppose to extract goals of ISO and ABET and deliver them as seminar to rest of the faculty.

• Gantt Chart or Timeline: by Dr. Abdul Azeem. • Attendance of meetings and seminars: by Mr. Jorair Ahmad• Meeting Minutes: by Farhan Usman and Mudassir Ashraf both.

Mr. Ahsan will review and deliver to all members.

Documentation of QAU

• Documentation of QAU activities like:– Posters– QAU Activity Calendar – Certificates– Appointment Letters

Will be prepared by Mr. Nadeem Rana and Mr. Yasir Ahmad and finaly approved by Dr. Mohiuddin Ahmed.

Preparation of SOP

• ISO needs all SOPs to be done and approved:– Identify expert for a particular SOP– Draft SOP – Review process of SOP by QAU– Approval of SOP and circulation – Training on SOP

Will be prepared by track leaders and experts in that particular subject.

Volunteers Needed??

Thanks