CNG TY C PHN T VN CNG NGH, THIT B V KIM NH XY DNG-CONINCO

Consultant and Inspection Joint Stock Company of Construction Technology and Equipment-CONINCO

H THNG QUN L CHT LNG THEO TIU CHUN QUC T ISO 9001:2008 QUY TRNH KIM SOT H STI LIU S: QT-03NGY HIU LC: 01/10/2010LN BAN HNH: 04TRANG: 4/4

QUY TRNH

KIM SOT H SNGI SON THO

O TH LAN HNGPH TRNG PHNG PHNG QUN L K THUT

NGI KIM TRA

NGUYN LNG BNHPH TNG GIM C CNG TY-I DIN LNH O

NGI PH DUYT

NGUYN VN CNGTNG GIM C CNG TY

1. MC CH: m bo vic kim sot cn thit i vi vic nhn bit, bo qun, s dng, xc nh thi gian lu tr v hy b h s ht thi hn lu tr.

m bo cc H s cht lng phi r rng, d nhn bit, d s dng, lun c sn v cung cp bng chng v s ph hp vi cc yu cu nh, ph hp vi cc hot ng tc nghip c hiu qu ca H thng qun l cht lng ISO 9001:2008 ca Cng ty.

2. PHM VI P DNG:Trong ton Cng ty.

3. CC QUY TRNH LIN QUAN:

Tt c cc Quy trnh ca H thng qun l cht lng quy nh lu tr h s.

4. TRCH NHIM:

4.1. Trng n v: Th trng, Kinh t k hoch, Qun l k thut, Gi v D ton, Thit b-Th nghim.4.2. Trng Phng T chc-Hnh chnh.4.3. Trng cc n v trc thuc Cng ty.4.4. Ch tr (Ch tr chuyn mn, Ch tr hp ng).4.5. Ngi thc hin cng vic.5. S DNG CHY QU TRNH

Trch nhimCc bcNi dung, vn bn

Ngi thc hin cng vic THU THP H STheo hng dn ti 6.1

Trng n v, Ch tr, Ngi thc hin cng vic NHN BIT H SS dng biu mu BM-03-01 Danh sch cp h s v BM-03-02 Danh mc h s trong tng cp

P.TH, Trng n v, Ch tr, Ngi thc hin cng vicDUY TR, BO QUN, BO V H STheo quy nh.

Trng n v, Ch tr, Ngi thc hin cng vic S DNG H STheo quy nh.

P.TH, T.TNLU TR H S THEO THI HN TI KHO LU TR H S Theo quy nh chung 5 nm. i vi cc h s khc s c quy nh ring.

Phng T chc-Hnh chnh

BO QUN KHO H S CA CNG TY

Hng dn bo qun h s ti kho lu tr.

P.TH

P.KTTrng n v lin quan, Ch tr, Tng gim c, ngi c y quynHU H S HT HN LU TRTheo quy nh

6. M T QUY TRNH:6.1. Thu thp h s:Ngi thc hin cng vic c trch nhim thu thp tt c cc h s lin quan n cc cng vic c thc hin lm bng chng v s ph hp vi cc yu cu nh, ph hp vi cc hot ng tc nghip c hiu qu ca H thng qun l cht lng ISO 9001:2000.

Tt c cc dch v, cng vic trong Cng ty t khi bt u n khi kt thc u c thit lp mt b h s do Ngi thc hin lp.

i vi cc bn nhn t bn ngoi bng my fax c in trn giy fax, b phn nhn phi photocopy li m bo c lu theo thi gian quy nh v cng phi c du cng vn n ghi thi gian nhn.

6.2. Nhn bit h s:

Cc h s cht lng phi c cc Ph trch n v lin quan v Ngi lu gi h s nhn bit trong cc quy trnh hot ng v hng dn cng vic ca n v mnh.

Tt c cc h s phi d c v c lp thnh b h s theo cch thc thch hp (Mc lc, dn nhn, phn loi,..) gip cho vic s dng, nhn bit, tra cu v ly ra d dng.

Ty theo lnh vc hot ng ca tng n v m Ph trch n v t tn nhn bit cho tng cp h s mt cch thch hp.

Trng n v phi lp mt danh sch cc cp h s cht lng do n v mnh qun l theo biu mu BM-03-01 (Danh sch cp h s), trong nu r c bao nhiu cp h s, tn tng cp h s, ai l ngi chu trch nhim lu gi bo qun tng cp h s, ni lu gi tng cp h s v thi gian lu gi.

Ngi c phn cng chu trch nhim lu gi tng cp h s phi ghi danh mc tt c cc h s c trong cp v cp nht danh mc mi khi nhn c h s mi theo biu mu BM-03-02 (Danh mc h s trong tng cp), trong nu r ni dung tng h s trong cp, ngy lu (v cp nht).

6.3. Duy tr, bo qun, bo v h s:

Tt c h s phi c duy tr, bo qun, bo v trong mi trng ph hp phng h s b h hng hay tht lc. Khi cn thit cc h s trong my vi tnh hoc cc loi ti liu thu c t cc phng tin truyn thng phi c x l v sao chp vo a mm ca ngi lp h s.

H s cht lng phi c xem xt trong cc t nh gi cht lng ni b.

6.4 S dng h s

Cc h s phi r rng, d nhn bit, d s dng. Vic s dng v qun l h s cht lng phi ph hp vi cc quy trnh tng ng trong H thng cht lng ca Cng ty.

Khi c quy nh trong hp ng th h s cht lng c th c khch hng hoc i din ca h s dng nh gi trong thi gian tha thun hp ng.

Khng cho php nhng ngi khng c thm quyn s dng cc h s c lu tr ca Cng ty.

6.5. Thi hn lu gi h s:Tt c cc h s phi c lu tu theo yu cu ca cng vic, hoc c xc nh r trong quy trnh hot ng, hoc c Cng ty hoc cc c quan qun l Nh nc quy nh. Thi hn lu gi bo qun cc h s cht lng c quy nh chung l 5 nm.

i vi cc h s c yu cu thi hn lu gi khc s c quy nh ring v tun theo quy nh ring . Cc h s c th c lu lu hn thi gian quy nh nu ngi chu trch nhim i vi nhng h s thy cn thit v nhng l do chnh ng.

6.6. Bo qun kho h s ca Cng ty:Vic bo qun kho h s c tin hnh theo hai cp:

- Bo qun h s ti kho ca n v.

- Bo qun h s ti kho ca Cng ty.Cng tc bo qun h s ca tng cp theo quy nh.

6.7. Hy b h s:Sau khi ht thi hn lu gi bo qun, h s s c hu theo cc phng php thch hp.

Trng cc phng ban n v phi m bo rng cc h s ny c loi b khi h thng iu hnh, c ct vo kho v c du hiu phn bit.

Nu thy cn thit, cc h s c th c hu b bng cc phng tin thch hp ngay trong giai on ang thc hin.

7. LU TR H S:

Theo quy nh hin hnh8. PH LC/BIU MU:

PH LC: Xem Danh mc ph lc km theo QT-03 ny.BIU MU: Xem Danh mc biu mu km theo QT-03 ny.9. CC TI LIU PHP QUY/THAM KHO:Khng c./.