QMS F 09A Rev 05 New Vendor Assessment Questionnaire

Form No.: GCC:QMS:F:09A Rev. 05

GULF CONTRACTING COMPANY W.L.LP.O. BOX: 3886, DOHA - QATAR

TEL: 44994499/44994498, FAX: 44994500/44994555NEW VENDOR ASSESSMENT QUESTIONNAIRE

Kindly indicate under which category you would like to be registered with Gulf Contracting Co.

Manufacturer Dealer / Stockist / Manufacturer's RepresentativeSub Contractor Supplier of Manpower / Plant Equipment Hire

Part A: Company Overview

Company Name

Type of OwnershipSole Proprietorship

Partnership

COMPANY REGISTRATION NUMBER :TAX CARD NUMBER :% HOLDING :

POSTAL ADDRESS

Phone E-Mail

Fax Website

Turnover for last year(state currency also)

DO YOU HAVE A DOCUMENTED QUALITY SYSTEM/MANUAL/PROCEDURES FOR THE FOLLOWING?

QUALITY SYSTEM MANUAL YES NO DOCUMENT & DRAWING CONTROL

MANAGEMENT RESPONSIBILITY YES NO PURCHASING

CONTRACT REVIEW YES NO CLIENT SUPPLIED PRODUCT

DESIGN CONTROL YES NO PRODUCT TRACEABILITY

INSPECTION & TESTING YES NO INSPECTION & TEST STATUS

INSPECTION, MEASURING & YES NO HANDLING, STORAGE, PACKAGING

TEST EQUIPMENT AND/OR SHIPMENT

CONTROL OF NON CONFORMING YES NO CORRECTIVE AND PREVENTIVE

PRODUCT ACTION

QUALITY RECORDS YES NO INTERNAL QUALITY AUDITS

TRAINING YES NOSERVICING

STATISTICAL TECHNIQUES YES NO

(Where YES is Ticked Please provide Copies)

DO YOU HAVE THE FOLLOWING INSURANCES

(Put X in the relevant box)

Name of Owners / Shareholders

(if not incorporated in Qatar please ignore)

EXPIRY DATE :EXPIRY DATE :NATIONALITY :

NUMBER OF QUALITY CONTROL PERSONNEL : TOTAL EMPLOYMENT ACTIVITY :

WC YES NO PL YES NO CAR YES NO PI YES



PLEASE GIVE KEY CONTACT DETAILS FOR EASE OF CONTACTING DEPARTMENTS

Name Division

Commercial

Operations

QA/QC

HSE

PART B: Products & Services

For

Man

ufac

ture

rs a

nd S

ubco

ntra

ctor

s on

ly

Please provide a list of successfully executed projects for the last 2 years on a separate sheet. This would helpus in judging the supplier capability.

For

Stoc

kist

s / D

eale

rs o

nly

If any of the above products are approved by QP / KAHRAMAA/QA companies / end users in Qatar, pleaseprovide evidence. It would help us in assessing the suitability of those products in our projects.

KEY CONTACTS

Position/Designation

Product (Briefly list the products and services you wish to be considered for. Provide product brochures / catalogues wherever you feel necessary)

Is the product certified to any internationally recognised quality control system? If yes, state which standard and provide evidence

Product (Briefly list the products and services you wish to be considered for. Provide product brochures / catalogues wherever you feel necessary)

Manufacturer & Country of Origin


For

Man

pow

er /

Equi

pmen

t H

irer

s on

ly

Part C: Additional questions to be answered by Manpower / Equipment Hirers only:

Sl. No. Description

1

2

3

4

5

6

Category of Manpower / type of equipment you offer on hire (mention only those equipment you own, or manpower under your direct sponsorship)

Nationality for Manpower / Manufacturer & Country of origin for equipment

Are all workmen offered on hire covered by workmen compensation insurance? If yes, please provide a copy of the current policy.

Are all equipment offered on hire covered by insurance? If yes, please provide a copy of the current policy.Do you have arrangement for: (please state yes or no for each sub item)(i) Transport for workmen from and to site(ii) Accommodation for workmen(iii) Periodic medical checks for workmen (especially drug abuse, alcoholism, Hepatitis B, Tuberculosis etc.)

Do you provide minimum PPE (safety shoes, safety helmets, safety goggles and coverall) to your workmen offered on hire? Do you provide any safety training to your employees?

Do you have in-house arrangements for servicing / trouble shooting of equipment on hire? If yes, provide details

If you provide manpower / equipment on hire to Gulf Contracting Co. and if it is not meeting the requirement, will you arrange replacement expeditiously at no extra cost?


Part D: Quality specific questions (To be answered by all)

Sl. No. Description

1

2

3

4

5

6 Is there any system made available for handling customer complaint?

7

8

It is Gulf Contracting's prerogative to conduct periodic audits / assessments of Vendors quality system and capabilities from time to time. Do you agree to provide all reasonable access and cooperation for Gulf Contracting Co. to carry out such audits / assessments?

Is your company's Quality management system certified to any international standard (e.g., ISO 9001)?If yes, please specify which standard and attach evidence (copy of Certificate and QA Manual), then you need not answer the remaining questions in this section as certification covers below mentioned activities.

Is there any system followed for verification of internal system or any internal quality inspection planned and carried out?

Who reviews the requirements of:(i) Our enquiry against your capability?(ii) Our Purchase Order against what you have quoted?

Does the company have an established system for material traceability from raw materials through to finished products?

For any non conforming product supplied to Gulf Contracting Co., will the company accept and implement agreed corrective / preventive action?

Is there any system available for control of Measuring and Test equipments? (Instrument identification, calibration etc) Provide list of instruments?

PROVIDE ANY RELEVANT INFORMATION:


Part E: HSE specific questions (To be answered by all)

Sl. No. Description

1

2

3

4

5

Company Authorised Representative:

Signature Date Name / Position

Note: This registration is being done without creating any obligation on the part of Gulf Contracting Co. to buyany product / service offered by the supplier. Whether this registration will result in a purchase depends onwhat products / services are required by Gulf Contracting Co. at a given time and technical suitability of the product / service offered by the supplier in response to Gulf Contracting Co. enquiry and how competitive the price and other terms quoted by the supplier is.

For Gulf Contracting Co. use only:

Approved By PROCUREMENT COMMERCIAL

Date

It is Gulf Contracting Co. prerogative to conduct periodic audits/ assessments of manufacturer's health & safety, environment system and capabilities from time to time. Do you agree to provide all reasonable access and cooperation for Gulf Contracting Co. to carry out such audits / assessments?

Is your company's HSE management system certified to any international standard (e.g., ISO 14001, OHSAS 18001)?If yes, please specify which standard and attach evidence; then you need not answer the remaining questions in this section.Does your company have a HSE representative? If yes, state his name & position in the company.Who reviews the Health & Safety requirements of your company? (i) Does any training on HSE conducted? (ii) Does tool box meeting conducted.Does your company have established safe working practices and provide HSE statistics for the past 2 years? (If available)

Any Comments:

Remarks:


GULF CONTRACTING COMPANY W.L.LP.O. BOX: 3886, DOHA - QATAR

TEL: 44994499/44994498, FAX: 44994500/44994555NEW VENDOR ASSESSMENT QUESTIONNAIRE

Kindly indicate under which category you would like to be registered with Gulf Contracting Co.

Dealer / Stockist / Manufacturer's RepresentativeSupplier of Manpower / Plant Equipment Hire

Limited Liability Company

Public Limited Company

DO YOU HAVE A DOCUMENTED QUALITY SYSTEM/MANUAL/PROCEDURES FOR THE FOLLOWING?

DOCUMENT & DRAWING CONTROL YES NO

PURCHASING YES NO

CLIENT SUPPLIED PRODUCT YES NO

PRODUCT TRACEABILITY YES NO

INSPECTION & TEST STATUS YES NO

HANDLING, STORAGE, PACKAGING YES NO

AND/OR SHIPMENT

CORRECTIVE AND PREVENTIVE YES NO

ACTION

INTERNAL QUALITY AUDITS YES NO

SERVICING YES NO

DO YOU HAVE THE FOLLOWING INSURANCES

EXPIRY DATE :EXPIRY DATE :NATIONALITY :

TOTAL EMPLOYMENT ACTIVITY :

YES NO



PLEASE GIVE KEY CONTACT DETAILS FOR EASE OF CONTACTING DEPARTMENTS

Contact Numbers

PART B: Products & Services

Please provide a list of successfully executed projects for the last 2 years on a separate sheet. This would helpus in judging the supplier capability.

If any of the above products are approved by QP / KAHRAMAA/QA companies / end users in Qatar, pleaseprovide evidence. It would help us in assessing the suitability of those products in our projects.

KEY CONTACTS

Is the product certified to any internationally recognised quality control system? If yes, state which standard and provide evidence

Manufacturer & Country of Origin

Exclusive Dealership?

YES / NO


Part C: Additional questions to be answered by Manpower / Equipment Hirers only:

Yes No

Nationality for Manpower / Manufacturer & Country of origin for equipment

Approx Quantity


Part D: Quality specific questions (To be answered by all)

Yes No


Part E: HSE specific questions (To be answered by all)

Yes No

Company Authorised Representative:

Company Stamp

Note: This registration is being done without creating any obligation on the part of Gulf Contracting Co. to buyany product / service offered by the supplier. Whether this registration will result in a purchase depends onwhat products / services are required by Gulf Contracting Co. at a given time and technical suitability of the product / service offered by the supplier in response to Gulf Contracting Co. enquiry and how competitive the

COMMERCIAL


SURVEY OF PLANT FACILITIES REPORT - ASHBEE (NSC FOR FAADE WORKS)

1. List of Attendees

S.No. Name of the Person Organization

a Prashanth Karwe Bombay Realty

b Satish Pulluru Bombay Realty

c Alapati V.Rao Bombay Realty

d Darisa Rama Mohan Hill International

e Ranjeet Kumar L&T

f Dhananjay Dhongade Ashbee

2. Company Information

Company Name : Ashbee Industries (India) Pvt.Ltd

Scope of the works : NSC for Faade Works (India Operations)

Location of the Factory : Shindewadi, Taluka - Khandala, District - Satara, Maharashtra

3. Assessment by HILL International

S.No. Components Comments

a

b Technical Capability

c Resources: Staff (Design/Quality/HSE/Production)

d Resources: Work Force

e Resources: Plant & Equipment

f QA/QC Compliance

g HSE Compliance

Overall Rating :

Note : Financial Capability Informations are excluded during inspection process.

Definition of Rating :

4. Details of the Assessment

Criteria

General1 Do they have an acceptable HSE Plan and/or procedure ?

Company Profile/Company Structure and Organisation (Specific to India Operations/Specific to the Proposed Project)


2 Do they have past experience of project with similar scope of supply facility application, capacity and/or specifications/standards ?

3 Do they have past experience in providing spare parts and aftermarket services in this region ?

4 Do they have general information on corporate background, history, products and facilities ?

5 Do they have specific information or company profile for India operations ?

6 Do they have past experience of projects that were executed by General Contractor or by Owner ?

Technical7 Have they previously fabricated/installed which meet specifications similar to ICC Project ?

8 Do they have an experience to supply similar product fabricated to the industry standards as required by ICC Project ?

9 Do they possess sufficient Technical/Non-Technical staff ?

10 Do they have sufficient Plant & Machineries ?

11 Do they have enough workspace for production ?

Technical Resources at the Factory

12 Design Team is available ?

13 Quality Representative is available ?

14 HSE Representative is available ?

15 Project Co-ordinator is available ?

16 Supervisors are avaialble ?

17 Total workfoce seen at the factory

Quality

12

13 Quality Policy is established / Documented ?

14 Do they have an acceptable procedure for selection of sub-vendors for major component whose criticality is high ?

15

16 Does the company have an established system for material traceability from raw materials through to finished products?

17 Availability of Staff/Workforce training records ?

18 Availability of IMTE Calibration records ?

19 Is the equipment provided with a label or similar method indicating the next calibration due ?

20 Do the calibration records indicate that calibration is traceable to national or international standards ?

21 Availability of Codes and Standards related to product testing & Installations ?

Have they been certified by the current ISO 9000 series and/or similar quaity management system as per their own Quality Plans, Inspection and Test Plans, Quality Manual or Control procedures ?

It is PMC/Owner prerogative to conduct periodic audits / assessments of Vendors quality system and capabilities from time to time. Do you agree to provide all reasonable access and cooperation to carry out such audits / assessments?


22 Preservatiof of products : Are the products handled and stocked in such a way that compliance with the standards is not affected ?

23 Records of site related Nonconformities and their evaluations ?

24 Records of Internal Quality Audits ?

25 Work Instruction / Methodoligies are in place ?

26 Routine test facilities are available ?

27 Peformance Mock-up to confirm the design intent / Onsite Mock-up test records avaialble ?

28 Client/General contractor appreciation letters ?

29 Are non-conforming products clearly identified and/or segregated(quarantined) to prevent unauthorized use ?

Engineering Capability

25 Do they have sufficient CAD Team for production and co-ordination with Design Consultants ?

26 Do they have CAD capability and sufficient resources to execute the job ?

27 Do they have a Dedicated Design Manager to delivery and co-ordinate/lead the CAD team ?

Schedule Control

28 Ability to meet the delivery schedule

Health, Safety & Environmental

29 Do they have documented HSE Management system ?

30 Do they have OHSAS 18001 Certification ?

31 Does the company have a HSE representative?

32 Records of HSE Trainings/Toolbox talks

33 Records of Accidents/Incidents/HSE Statistics ?

34 HSE Audit records are avaialble ?

35 Risk assessment are avaialble for faade activities ?


SURVEY OF PLANT FACILITIES REPORT - ASHBEE (NSC FOR FAADE WORKS)

1. List of Attendees

Organization Designation

Bombay Realty GM - Architect

Bombay Realty GM - Contracts

Bombay Realty GM - Quality

Hill International Sr.QA/QC Manager

L&T Head of Planning/Contracts

Ashbee Project Co-ordinator

2. Company Information

3. Assessment by HILL International

Comments Rating

2

5

4

4

9

3

2

Overall Rating : 4.2

Note : Financial Capability Informations are excluded during inspection process.

Definition of Rating :

4. Details of the Assessment

Criteria Evaluation

GeneralNot in Place


Do they have past experience of project with similar scope of supply facility application, capacity and/or specifications/standards ? No

Yes,Could be provided on demand

Yes, Major focused on Overseas parent company

No

No

TechnicalMay meet the requirements

Do they have an experience to supply similar product fabricated to the industry standards as required by ICC Project ? Yes

Do they possess sufficient Technical/Non-Technical staff ? No

Do they have sufficient Plant & Machineries ? Yes

Do they have enough workspace for production ? Yes

Technical Resources at the Factory

Design Team is available ? No

Quality Representative is available ? No

HSE Representative is available ? No

Project Co-ordinator is available ? Yes

Supervisors are avaialble ? No

Total workfoce seen at the factory

Quality

Not in Place

Quality Policy is established / Documented ? Not in Place

Do they have an acceptable procedure for selection of sub-vendors for major component whose criticality is high ? Not in Place

NSC has Agreed

Does the company have an established system for material traceability from raw materials through to finished products? Not in Place

Availability of Staff/Workforce training records ? Not in Place

Availability of IMTE Calibration records ? Not in Place

Is the equipment provided with a label or similar method indicating the next calibration due ? No

Do the calibration records indicate that calibration is traceable to national or international standards ? Not in Place

Availability of Codes and Standards related to product testing & Installations ? Not in Place

1 Project co-ordinator, 1 Business Development Manager, 1 Lead hand & 5 Workers

Have they been certified by the current ISO 9000 series and/or similar quaity management system as per their own Quality Plans,

It is PMC/Owner prerogative to conduct periodic audits / assessments of Vendors quality system and capabilities from time to time. Do you agree to provide all reasonable access and cooperation to carry out such audits / assessments?


Preservatiof of products : Are the products handled and stocked in such a way that compliance with the standards is not affected ? Acceptable

Records of site related Nonconformities and their evaluations ? Yes

Records of Internal Quality Audits ? No

Work Instruction / Methodoligies are in place ? Not in Place

Routine test facilities are available ? Not in Place

Peformance Mock-up to confirm the design intent / Onsite Mock-up test records avaialble ? Not in Place

Client/General contractor appreciation letters ? Not in Place

Are non-conforming products clearly identified and/or segregated(quarantined) to prevent unauthorized use ? Not in Place

Engineering Capability

Do they have sufficient CAD Team for production and co-ordination with Design Consultants ? Design team is not avaialble for discussion

Do they have CAD capability and sufficient resources to execute the job ? Design team is not avaialble for discussion

Do they have a Dedicated Design Manager to delivery and co-ordinate/lead the CAD team ? Design team is not avaialble for discussion

Schedule Control

Ability to meet the delivery schedule

Health, Safety & Environmental

Do they have documented HSE Management system ? No

Do they have OHSAS 18001 Certification ? No

Does the company have a HSE representative? No

Records of HSE Trainings/Toolbox talks Not in Place

Records of Accidents/Incidents/HSE Statistics ? Not in Place

HSE Audit records are avaialble ? Not in Place

Risk assessment are avaialble for faade activities ? Not in Place

No (Considering the above setbacks, it seems not possible to deliver the products with Quality & Safety)

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QMS F 09A Rev 05 New Vendor Assessment Questionnaire

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Transcript of QMS F 09A Rev 05 New Vendor Assessment Questionnaire