QM Business Blue Print V4 0

8/10/2019 QM Business Blue Print V4 0

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BUSINESS BLUEPRINT DOCUMENT

Quality Management

Version: V!"

Date: ##t$De% &""'

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Do%ument In(ormation

Do%ument Name Business Blue Print

Title Q)M*QM*BBP*V!"

Document Purpose

Key Words

Document Status Complete

Contact for Enquiries

Do%ument C$ange Control :

Release Des%ri+tion Create,

-y

Date Re.ie/e,

-y

Date 0++ro.e

, -y

Date

#!" Quality

Management

Pavan

Kumar

21!12!!"

&!" Quality

Management

Pavan

Kumar

#1!12!!"

1!" Quality

Management

Pavan

Kumar

2!!22!!"

$%! Quality

Management

Pavan

Kumar

!"!#2!!"

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T0BLE O2 CONTENT

1. Master data..............................................................................................................4

2. Inspection in Procurement..................................................................................123. Inprocess Inspection...........................................................................................184. Inspection after Production................................................................................245. Retesting of Finished goods...............................................................................306. endor appro!a" process....................................................................................35#. Recurring Inspection...........................................................................................418. $ash%ater testing................................................................................................46&. 'ua"it( )otifications............................................................................................5110.

*a"i+ration of ,-uipments..................................................................................63

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#! Master ,ata

#!Re3uirements4E5+e%tations

& 'rief 'ulleted list of requirements and e(pectations

)n K)MMC* + ,*CKW**-. all t/e ,a0 materials. acing materials. Pacaging

materials. )n3process 4ul material and inis/ed materials 0/ic/ are procured.

produced and sold are su'5ected to certain quality inspections

6/ese inspections are carried out 'ased on t/e Specifications defined

Specification can 'e numerical values and c/aracteristic attri'utes

or all t/e materials fi(ed samples are dra0n depending on t/e material

)nspection manuals 0ill 'e attac/ed to t/e specifications

7endor records are maintained for approval process

)nspection procedures 0ill 'e maintained for all materials

&! 6eneral E5+lanations 72or Masters an, Enter+rise stru%ture in%lu,e Naming

Con.ention8

Descri'e t/e 'usiness process in detail% 6/is typically does not include any S&P specific terms.

it s/ould relate purely to t/e 'usiness rules%

Descri'e t/e naming and num'ering convention in case of masters and enterprise structure

6/enaming convention for Master inspection c/aracteristics 0ill 'e e(ternal

6/enaming convention for t/e )nspection met/ods 0ill 'e e(ternal

6/e naming convention for t/e Sampling procedures 0ill 'e e(ternal

1!E5+lanations o( 2un%tions an, E.entsE(plain 0/at events and processes trigger t/is process

8ot &pplica'le

! Organi9ational Consi,erations

&ddress any issues agreed in t/e 0ors/op concerning t/e S&P organi9ational structure and t/is

process%

8ot &pplica'le

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! Pro%ess Diagrams

Pro.i,e all relate, +ro%ess ma+s or ,iagrams

;! C$anges to E5isting Organi9ation +ro%esses

C/ange management issues as appropriate%

8ot &pplica'le

'! Des%ri+tion o( Im+ro.ements

Descri'e improvements 0/ic/ 0ill result from implementation of t/e S&P System% 4e sure toinclude any impact on 'usiness drivers%

8ot applica'le

Descri'e /o0 t/is process 0ill 'e addressed in t/e product%

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Ins+e%tion Met$o,

Qualitati.e

C$ara%teristi%s

Quantitati.e

C$ara%teristi%s

Sam+ling Pro%e,ure

Material Master QM.ie/

Master Ins+e%tion

C$ara%teristi%s

Ins+e%tion Plan

Co,e grou+s 4

Sele%te, sets


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Quality Management Master Data

Material Master

6/e material master contains information of all t/e materials t/at a company procures.

produces. stores. and sells% )t is t/e company:s central source for retrieving material3specificdata% 6/is information is stored in individual material master records%

6/e data related to t/e material can 'e stored at t/e relevant organi9ational levels% 6/e material

master record is structured in accordance 0it/ t/e organi9ational units lie plant and storage

location%

Quality Management vie0

6/e Quality Management data is maintained at plant level% QM inspection data is t/e

prerequisite for creation of inspection lots in Quality Management%

;, Processing time< 8um'er of 0ordays required after receiving t/e material for inspectionand placement into storage%

)nspection type< )t defines /o0 an inspection is performed% 6/e follo0ing inspection types

0ould 'e used depending upon t/e material movements%

Di((erent Ins+e%tion ty+es are assigne, to ea%$ material

8o% )nspectiontype

Description

!1 =1 ;oods ,eceipt inspection against Purc/ase *rder

!2 =# )n3process )nspection

!# =$ ;oods ,eceipt from production!$ => ,ecurring )nspection of 4atc/es

!? ="> *t/er )nspection

!@ =1!1 7endor approval process

!A =1$ Cali'ration inspection

Post to )nspection Stoc< 6/e system posts a material to t/e Sto%= in Quality Ins+e%tion

)nspection 0it/ tas list< 6/e inspection is performed 'ased on a 6as list BQuality Plan%

Catalog6/e Catalogs are used to e(plicitly define and store information in code form Be%g% data t/at

descri'es inspection results. o'servations. tass. or decisions made during an inspection%

& Catalog Contains unique. non3numeric data t/at is stored in a system% Catalogs 0ould 'e

ensuring t/at t/is information is maintained uniformly 'y assigning a unique ey and a

descriptive te(t to eac/ entry%

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Catalog is used to store information at t/e c/aracteristic level in Quality Plan. at t/e time of

inspection lot processing. at t/e time of usage decision. and in quality notification%

6/e Catalog for sage decision for all inspection types 0ill 'e maintained as 'elo0

codification

8o% Plant D Code Description!1 & &ccepted

!2 &1 &ccepted 0it/ one deviation

!# &2 &ccepted 0it/ t0o deviations

!$ &ccepted 0it/ t/ree deviations

!# , ,e5ected

!$ ,1 Scrap

Co,es

Codes descri'e qualitative contents in mac/ine form t/at can 'e easily processed% Codes mae

up t/e lo0est level of a catalog% 6/ey can descri'e. for e(ample. a c/aracteristic attri'ute. a

defect type. a defect location or a usage decision% 6/e code is distinctive in con5unction 0it/ t/ecatalog and code group%

& code is al0ays assigned to a code group% & code can 'e assigned to one or several selectedsets%

Co,e grou+s

Code groups are used to com'ine and structure codes 0it/in a catalog type

Code groups are used at client level to group codes t/at /ave t/e same contents or relate to one

anot/er. 0it/in a catalog types%Code groups can 'e used in inspection plans or master inspection c/aracteristics%

Code group Codes

Color 4lac

;reen

4lue

*t/er colors

Sele%te, sets

& selected set contains a com'ination of different codes at plant level% Selected sets can 'e used

to com'ine codes from several code groups for processing t/at are allo0ed or useful for aparticular application% Codes t/at are copied into a selected set are no0n as set codes% We can

select codes from different code groups 0it/in a catalog type% Selected sets from t/e catalogtypes C/aracteristic attri'ute and sage decision also contain a valuation for eac/ code. asadditional information B&ccepted or ,e5ected%

Selected set Codes 7aluation

Color of PE 'ags 4lac &ccepted

;reen &ccepted

4lue &ccepted

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*t/er colors ,e5ected

Master Ins+e%tion %$ara%teristi%s

Master inspection c/aracteristic descri'es 0/at needs to 'e inspected% )t defines t/e inspectionrequirements for materials% 6o facilitate and standardi9e inspection planning. master records for

inspection c/aracteristics 0ould 'e created in t/e Quality Management BQM system as amaster data%

& master inspection c/aracteristic can 'e of quantitative c/aracteristics or qualitative

c/aracteristics and it can 'e even a derived Bcalculated c/aracteristics%

Quantitative C/aracteristic< 6/e Master )nspection c/aracteristic is treated as a quantitative

c/aracteristic 0/ic/ /as a specific measura'le value% ou can define tolerance limits and a

target value for a quantitative c/aracteristic%

Qualitative C/aracteristic< 6/e Master inspection c/aracteristic is treated as qualitative /aving

descriptive in 8ature% )nspection results are recorded as codes from inspection catalogs. 0it/t/e valuation *K or not *K%

Quantitative Qualitative Master inspection

c/aracteristics

7alues ,ange

Quantitative -engt/ -o0er limit F 1! m2

pper limit F 1? m2

6arget value F 1# m2

Qualitative Color ello0 3 &ccepted

W/ite F &ccepted

;reen 3 ,e5ected4lac F ,e5ected

Sam+ling Pro%e,ure

& Sampling Procedure defines t/e rules t/at specify /o0 t/e system calculates t/e sample si9eand it contains information a'out t/e valuation of an inspection c/aracteristic during result

recording B7aluation mode%

)n K)MMC* + ,*CKW**- t/e sample si9e for all t/e incoming materials 0ill 'e fi(ed or

'ased on t/e lot si9e% We 0ill maintain different Sampling procedures for different type of

materials 'ased on t/e Material and its 4ase unit of measure%

Sam+ling S%$eme

6/e sampling sc/eme contains information for dra0ing samples 'ased on t/e si9e of t/einspection lot% ou can assign a sampling sc/eme to a sampling procedure%

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>! Des%ri+tion o( 2un%tional De(i%its

W/ere appropriate. identify any gaps% 6/is section is important 0/en assessing ris. as 0ell asestimating t/e need for &4&P Bor similar resources%

8ot applica'le

#"! 0++roa%$es to Co.ering 2un%tional De(i%its

Documentation of any 0or3around or assumptions t/at /ave 'een made 0/en outliningfunctional deficits%

8ot applica'le

##! Integration %onsi,erations

Specify 0/at integration you need 0it/ ot/er modules su' modules

8ot applica'le

#&! Re+orting Re3uirements

Document t/e various reports t/at you 0ould require%

-ist of Master )nspection c/aracteristics

W/ere used list of Master )nspection c/aracteristics

W/ere used list of Sampling procedures

-ist of )nspection met/ods

W/ere used list )nspection met/ods

Missing )nspection plans

-ist of Quality info records

#1! 0ut$ori9ation Re3uirements

Document t/e level of aut/ori9ations t/at you need for eac/ process in t/e system

Quality /ead F Creating + C/anging Master data

Quality Supervisor 3 Creating + C/anging Master data

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Quality control c/emist F Display Master data

#! 2ile Con.ersion 4 Inter(a%e Consi,erations

Document file conversion interface requirements% W/ere t/e information is to come from.

0/at data is to 'e converted manuallyautomatically and at 0/at point in time% 6/is is criticalinformation t/at is used later%

Code groups and selected set F Manual creation

Master inspection c/aracteristics F Manual creation

)nspection met/ods F Manual creation

Sampling procedures F Manual creation

Quality info records F Manual creation

)nspection plans for ra0 materials F Manual creation

)nspection plans for finis/ed goods F -SMW

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E(plain 0/at events and processes trigger t/is process

W/en ,a0 materials. acing materials and Pacaging materials are received from a

7endor. )nspections 0ill 'e carried out

nless t/e inspection results are recorded and decision is made 'y t/e quality /ead. t/ematerials 0ill not 'e used for production


&ddress any issues agreed in t/e 0ors/op concerning t/e S&P organi9ational structure and t/isprocess%

8ot &pplica'le

! Pro%ess Diagrams


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)nspections are identified 'y t/e purc/ase order num'er or 'atc/ num'er in t/e current

system

8o0 t/e inspections 0ill 'e identified 'y t/e )nspection lot num'er in S&P

6/ere are t/ree ma5or types of stocs in S&P lie nrestricted. Quality and 4loced

stoc

W/en t/e goods are received from t/e vendor. t/ey 0ill 'e posted to t/e quality stoc.

from 0/ere t/e goods cannot 'e issued to production

&fter completing t/e inspections. results 0ill 'e recorded and sage decision 0ill 'e

made as &ccepted or ,e5ected

*nce t/e inspection lot is accepted. t/e goods 0ill 'e posted to nrestricted stoc. from

0/ere t/e goods can 'e issued to t/e production

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Create

Pur%$ase or,er

6oo,s re%ei+t against

Pur%$ase or,er

Ins+e%tion Lot %reation

Result Re%or,ing

Usage

De%ision

Unrestri%te, Sto%=Blo%=e, Sto%=

&ccepted,e5ected

De(e%t Re%or,ing

Create Quality

Noti(i%ation

Can -e issue, to

Pro,u%tion


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)n case t/e inspection lot is re5ected. t/e goods 0ill 'e posted to 4loced stoc

)n ,oc0ool )ndia ltd. 0/en t/e facing materials are received from t/e 7endor. t/e

supplier num'er is 0ritten on t/e material in t/e current system

or tracea'ility purpose. no0 in S&P. t/e inspection lot num'er 0ill 'e 0ritten on t/e

facing material


Descri'e improvements 0/ic/ 0ill result from implementation of t/e S&P System% 4e sure to

include any impact on 'usiness drivers%

*nce t/e material is received from t/e 7endor. t/e material 0ill directly posted to

Quality stoc from 0/ere 0e cannot issue t/e material to production

*nce t/e sage decision is made for t/e inspection lot. t/e stoc 0ill 'e posted to

unrestricted stoc

Quality scores 0ill 'e provided to t/e inspection lot%

4ased on t/e quality scores. vendor evaluation 0ill 'e done

&nalytical reports can 'e generated 0/ic/ can 'e used 'y personnel from all user groups

to aid t/em in t/eir daily activities


)n t/e Quality Management component. processing t/e quality inspections are on t/e 'asis ofinspection lot% )f you 0ant to inspect a specific quantity of a material. an inspection lot must 'e

created in t/e system% *nce an inspection lot /as 'een created. using inspection lot 0e caninspect t/e goods. record t/e inspection results. and complete t/e inspection 0it/ a usagedecision%

W/enever materials are received from procurement process Be(ternal source. as soon as ;, is

made for t/e material. an inspection lot is generated automatically% 6/e incoming materialimmediately moves into t/e Q&-)6 )8SPEC6)*8 S6*CK% 6/is is a special ind of stoc F

i%e%. t/is is a restricted stoc 0/ere material cannot 'e issued for any purpose%

&ll t/e quality activities are carried out for t/e inspection lot generated% 6/e Quality )nspector

0ould inspect t/e material 'ased on t/e specifications of inspection lot. record t/e results of t/ec/aracteristics of t/e inspection lot and 'ased on t/e valuation of t/e recorded c/aracteristics

Bparameters. t/e inspection lot 0ould 'e eit/er accepted or re5ected% 6/is acceptance orre5ection is termed as S&;E DEC)S)*8%

*nly if t/e material is accepted in t/e sage Decision. t/e stoc 0ould 'e posted from)nspection stoc to n restricted stoc from 0/ic/ t/e material could 'e freely issued% )f t/e

materials 0ere to 'e re5ected t/e same 0ould 'e posted to 'loced stoc from 0/ere t/e

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material 0ould 'e sent 'ac to t/e vendor or as t/e decision 0ould 'e taen%

Purc/ase department 0ill procure t/e materialsfrom t/e vendor using purc/ase order% 7endor0ill supply t/e material against t/e purc/ase order%

6/e follo0ing material types are procured

No! Material ty+e Des%ri+tion

!1 =,*G ,a0 Materials

!2 =P&C Pacaging Materials

!# =&C acing Material

*nce t/e material is received. 0are/ouse person taes t/e materials into Quality inspection

stoc and system generates inspection lot num'er automatically%

6/e follo0ing inspection lot num'er ranges are used in QM in Procurement process

No! Ins+e%tion

lot origin

Des%ri+tion 2rom Num-er To Num-er

!1 !1 ;oods ,eceipt !1!!!!!!!!!! !1>>>>>>>>>>

)nspection lot contains follo0ing information

No! 2iel, Des%ri+tion

!1 Plant Plant of t/e inspection lot

!2 )nspection lot )nspection lot num'er for material

!# Material Material code and description

!$ System status )nspection lot status

!? )nspection start date Date 0/en t/e material received in 0are/ouse

!@ )nspection end date )nspection start date ?average inspection duration in

material master

!A )nspection type ;oods ,eceipt )nsp% against Purc/ase *rder

!" 7endor rom 0/ic/ vendor material is received

!> )nspection Plan rom 0/ic/ plan t/e inspection lot is created

1! )nspection lot quantity Quantity received in 0are/ouse

11 Sample si9e )t is determined from sampling procedure maintained inquality plan


)nspection lot is created automatically BQuality Management

Pending inspection lots 0ill 'e displayed in a report

Stoc 0ill automatically posted to Quality stoc

)nspection instructions and Sample dra0ing instructions can 'e printed

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Result re%or,ing

Samples are inspected in quality control la'oratory as per t/e specifications defined in

t/e tas list B)nspection plan

6est results are entered in t/e result recording transaction 7aluation of t/e results B&ccepted ,e5ected is done

)f t/e inspection results are ,e5ected. t/en t/e defects 0ill 'e recorded and a Quality

notification 0ill 'e created 0it/ notification type =7 BComplaints against 7endor

Close t/e results entered

6/e inspection lot status 0ill c/ange from ,E- B,eleased to )8SP B)nspected

Usage ,e%ision

sage decision transaction is e(ecuted for selected inspection lot in 0or list

7erifies t/e results of inspection lot entered 'y QC analyst

Depending upon t/e results t/e usage decision code is entered

)f t/e inspection lot is accepted B03&ccepted t/en t/e stoc 0ill 'e posted to

unrestricted stoc%

)f t/e inspection lot is re5ectedBR3,e5ected t/en t/e stoc 0ill 'e posted to 'loced

stoc

Quality scores 0ill 'e provided to t/e inspection lot 'ased on t/e sage decision code

Co,e S$ort te5t Valuation %o,e Quality s%ore

& &ccept &ccepted 1!!

&1 &ccept. 0it/ one deviation &ccepted >!

&2 &ccept. 0it/ t0o deviations &ccepted A!

&ccept. 0it/ t/ree deviations &ccepted ?!

&$ &ccept. 0it/ four deviations &ccepted $!

, ,e5ected ,e5ected !1

,1 Scrap ,e5ected !1

6/ese quality scores 0ill 'e used in 7endor evaluation

Long term ins+e%tion

or some ra0 material. samples 0ill 'e sent to t/e e(ternal la'oratory for inspections

or t/e Master inspection c/aracteristics 0/ic/ are inspected outside. in t/e control

indicators -ong term inspection 0ill 'e activated

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&t t/e time of result recording. t/e results for long term c/aracteristics 0ill not 'e

entered and sage decision 0ill 'e made B&ccepted

sage Decision 0ill 'e made and t/e goods can 'e used for production

*nce t/e results are received from t/e e(ternal la'oratory. t/e results of t/osec/aracteristics 0ill 'e entered in t/e system

In a long@term ins+e%tion! Des%ri+tion o( 2un%tional De(i%its

W/ere appropriate. identify any gaps% 6/is section is important 0/en assessing ris. as 0ell as

estimating t/e need for &4&P Bor similar resources%

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8ot applica'le



8ot applica'le



)ntegrated 0it/ Materials management. as t/e inspection lot is generated after t/egoods are received against a purc/ase order



-ist of pending )nspection lots BStandard

,esults display BStandard

Display of ,esults for eac/ inspection lot in a single screen BDevelopment



Quality /ead F Creating + C/anging )nspection lot. ,esult recording. sage decision

and Stoc posting

Quality Supervisor 3 Creating + C/anging )nspection lot. ,esult recording. sage

decision and Stoc posting

Quality control c/emist F Display )nspection lot and ,esult recording



0/at data is to 'e converted manuallyautomatically and at 0/at point in time% 6/is is critical

information t/at is used later%

8ot applica'le

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1! In+ro%ess Ins+e%tion

#! Re3uirements4E5+e%tations


During t/e production of semi finis/ed and finis/ed products. in process inspections are

carried out 'y quality department

Quality inspections 0ill 'e carried out at regular intervals of time Bor e(ample 3 *nce

in every 1? mins

Quality person 0ill inspect t/e sample according to t/e specifications defined and

record t/e results

)n case of any deviations t/e quality department 0ill inform t/e Production department

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a'out t/e deviations

6/e production department 0ill mae necessary c/anges and start producing t/e

finis/ed goods

6/e defects 0ill 'e analy9ed and furt/er action 0ill 'e taen

)n case t/e results are 0it/in t/e specified range t/e production process 0ill 'e

continued furt/er Certificate of &nalysis is created. printed and it 0ill 'e sent to t/e customer along 0it/

t/e finis/ed goods


Con.ention8




6/e inspection lot s/ould 'e created automatically

1! E5+lanations o( 2un%tions an, E.ents


&fter t/e process order is created and released. t/e inspection lot is generated

automatically



process%

8ot &pplica'le

! Pro%ess Diagrams

Provide all related process maps or diagrams

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8ot &pplica'le


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Create

Pro%ess or,er

Release

Pro%ess or,er


Result Re%or,ing 4

Valuation

7Ins+e%tion +oints8

Usage

De%ision

Con(irm

Pro%ess or,er

Create

Quality Noti(i%ation

&ccepted,e5ected

De(e%t Re%or,ing


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)mmediately after releasing t/e Process order. t/e inspection lot 0ill get generated

)nspection point identification 0ill 'e t/e date and time

&nalytical reports can 'e generated 0/ic/ can 'e used 'y personnel from all user groupsto aid t/em in t/eir daily activities


During production activities against t/e process order. in3process inspections can 'e carried out%

or t/e inspection relevant operations p/ases during production. inspection c/aracteristics

0ould 'e maintained in t/e IMaster ,ecipeJ% )nspection points 0ill 'e defined 'ased on time Bto

enter results at regular intervals%

*nce t/e Process order is released 'y t/e production person. inspection lot 0ould automatically'e created for t/e in3process inspection% Quality )nspection 0ould 'e carried out and t/e results

o'served during inspection 0ill 'e recorded against eac/ operation in t/e inspection lot% Many

)nspection results can 'e recorded for t/e same inspection lot of t/e process order. as many as

t/e inspections carried out B)nspection Points%

6/e follo0ing inspection lot num'er ranges are used in QM in Production process

No! Ins+e%tion lot

origin

Des%ri+tion 2rom Num-er To Num-er

!1 !# )n3process insp% forprocess order

!#!!!!!!!!!! !#>>>>>>>>>>

)nspection lot contains follo0ing information

No! 2iel, Des%ri+tion


!2 )nspection lot )nspection lot num'er for material and 'atc/



!? )nspection start date Date 0/en t/e process order is released!@ )nspection end date )nspection start date average inspection

duration in material master

!A )nspection type )n process )nspection

!" *rder Process *rder num'er

!> )nspection Plan rom 0/ic/ plan t/e inspection lot is created

1! )nspection lot quantity Quantity of process order

11 Sample si9e )t is determined from sampling procedure

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maintained in inspection plan


)nspection lot is created automatically after releasing t/e process order 'y t/e

production person


Process order num'er is displayed in t/e )nspection lot num'er

Result re%or,ing

Samples are inspected 'ased on t/e specifications defined in t/e Master ,ecipe

6est results are entered in t/e result recording transaction

,esult recording 0ill 'e done at different inspection points 7aluate t/e results B&ccepted ,e5ected for eac/ inspection point

)f t/e results are re5ected. t/en t/e defects 0ill 'e recorded and a quality notification 0ill

'e created 0it/ notification type =M B)nternal pro'lem notification


Usage ,e%ision



4ased on t/e results t/e usage decision code 0ill 'e entered

)f t/e )nspection lot is accepted. t/en t/e process order operation 0ill 'e confirmed




8ot applica'le


Documentation of any 0or3around or assumptions t/at /ave 'een made 0/en outlining

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functional deficits%

8ot applica'le



)ntegrated 0it/ Production planning. as t/e inspection lot is generated after releasing

t/e process order





Display of ,esults of all t/e inspection points and all t/e c/aracteristics in one

screen BDevelopment



Quality /ead F Creating + C/anging )nspection lot. ,esult recording and sage

decision

Quality Supervisor 3 Creating + C/anging )nspection lot. ,esult recording and sage

decision


#! 2ile Con.ersion 4 Inter(a%e Consi,erationsDocument file conversion interface requirements% W/ere t/e information is to come from.



8ot applica'le

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! Ins+e%tion a(ter Pro,u%tion

#! Re3uirements4E5+e%tationsA brief / bulleted list of requirements and e!e"tations

)n ,oc0ool. t/ere are some inspections 0/ic/ are carried out after completion of

production

)nspection for specifications lie Sulp/ur content. C/loride content. Moisture a'sorption

etc are carried out once in four days

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$ange management issues as a!!ro!riate.

&ll t/e inspections 0ill 'e identified 'y t/e )nspection lot num'er in S&P

W/en t/e produced goods are received from production. an inspection lot 0ill 'e

generated and stoc 0ill 'e posted to quality stoc

rom Quality stoc t/e goods cannot 'e delivered to t/e customer

&fter completing t/e inspections. results 0ill 'e recorded and sage decision 0ill 'e

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Create

Pro%ess or,er

6oo,s re%ei+t (rom

Pro%ess or,er


Result Re%or,ing

Usage

De%ision


&ccepted,e5ected

De(e%t Re%or,ing

Create Quality

Noti(i%ation

Can -e ,eli.ere, to t$e

%ustomer


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made for t/e inspection lot

*nce t/e inspection lot is accepted. t/e stoc 0ill 'e posted to unrestricted stoc from

0/ere t/e goods can 'e delivered to t/e customer

)n case t/e inspection lot is re5ected. t/e stoc 0ill 'e posted to 4loced stoc

6/e c/aracteristics 0ill 'e inspected once in four days

4ut t/e results of t/e c/aracteristics 0ill 'e recorded in all t/e inspection lots 0/ic/ aregenerated 0it/in t/at four days

'! Des%ri+tion o( Im+ro.ements#es"ribe im!ro)ements +$i"$ +ill result from im!lementation of t$e 'AP '&stem. e sure to in"lude an&im!a"t on business dri)ers.




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!2 )nspection lot )nspection lot num'er for material



!? )nspection start date Date 0/en t/e material received in 0are/ouse

!@ )nspection end date )nspection start date average inspection duration inmaterial master

!A )nspection type ;oods ,eceipt )nspection from production

!" )nspection Plan rom 0/ic/ plan t/e inspection lot is created

!> )nspection lot quantity Quantity received in 0are/ouse

1! Sample si9e )t is determined from sampling procedure maintained inquality plan


)nspection lot is created automatically BQuality Management



Result re%or,ing

Samples are inspected in quality control la'oratory as per t/e specifications define in t/e

tas list


7aluation of t/e results B&ccepted ,e5ected is done )f t/e inspection results are ,e5ected. t/en t/e defects 0ill 'e recorded and a Quality

notification 0ill 'e created 0it/ notification type =MB)nternal pro'lem notification



Usage ,e%ision



Depending upon t/e results t/e usage decision code is entered


unrestricted stoc


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stoc

6/e D codes 0ill 'e as follo0s

Co,e S$ort te5t Valuation %o,e

& &ccept &ccepted&1 &ccept 0it/ one deviation &ccepted

&L &ccept. ot/er material &ccepted

, ,e5ected ,e5ected

,1 Scrap ,e5ected




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##! Integration %onsi,erationsSpecify 0/at integration you need 0it/ ot/er modules su' modules

)ntegrated 0it/ Production planning. as t/e inspection lot is generated after t/e

produced goods are received from production

#&! Re+orting Re3uirements#o"ument t$e )arious re!orts t$at &ou +ould require.



Display of ,esults for eac/ inspection lot in a single screen BDevelopment



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and Stoc posting


decision and Stoc posting Quality control c/emist F Display )nspection lot and ,esult recording





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! Retesting o( 2inis$e, goo,s



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)n K)MMC*. finis/ed goods stocs are availa'le in t/e storage location. 0/ic/ are not

reserved to any sales order

&fter t/e receipt of a sales order for t/at material. 'efore delivering t/e material to t/at

sales order. t/e material 0ill 'e inspected 6/en inspections 0ill 'e carried out 'ased on t/e specifications defined

)f t/e results complies 0it/ t/e specifications. t/e goods 0ill 'e dispatc/ed to t/e

customer

)n case of any defects. t/e deviations 0ill 'e recorded and material 0ill 'e 'loced

urt/er action 0ill 'e taen 'ased on t/e pro'lem analysis

6/ese inspections are not related to any sales order or production order


Con.ention8Descri'e t/e 'usiness process in detail% 6/is typically does not include any S&P specific terms.



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1! E5+lanations o( 2un%tions an, E.ents


)n K)MMC*. t/ere are some cases. 0/ere t/e finis/ed goods are not produced for any

particular sales order% 6/ese materials are produced and ept in stoc

&fter a sales order for t/is material is received. 'efore delivering t/e finis/ed goods to

t/e customer. inspection are carried out


&ddress any issues agreed in t/e 0ors/op concerning t/e S&P organi9ational structure and t/isprocess%

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! Pro%ess Diagrams


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Initiate Ins+e%tion o(

2inis$e, goo,s

Create Ins+e%tion lot

Manually

Result Re%or,ing

Usage

De%ision

Deli.er 2inis$e, 6oo,sDe(e%ts Re%or,ing

&ccepted ,e5ected

Create



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W/enever t/e materials 0/ic/ are in stocs require inspection 'efore delivery. t/e stores person

0ill inform t/e quality control department to inspect t/e materials% 6/en t/e quality person 0ill

create an inspection lot manually% W/ile creating t/e inspection lot t/e quantity of t/e material

0/ic/ /as to 'e inspected 0ill 'e entered%


0ould inspect t/e material 'ased on t/e specifications of inspection lot. record t/e results of t/e

c/aracteristics of t/e inspection lot and 'ased on t/e valuation of t/e recorded c/aracteristics

Bparameters. t/e inspection lot 0ould 'e eit/er accepted or re5ected% 6/is acceptance orre5ection is termed as S&;E DEC)S)*8% *nce t/e quality person record t/e results and mae

a sage decision as &CCEP6ED. t/e material can 'e delivered%


)nspection lot is created manually for t/e stoc quantity


Result re%or,ing

Samples are inspected in quality control la'oratory 'ased on t/e specifications defined

in t/e tas list 6est results are entered in t/e result recording transaction

7aluate t/e results B&ccepted ,e5ected

)f t/e inspection results are re5ected. t/en t/e defects 0ill 'e recorded and a Quality

notification 0ill 'e created 0it/ notification type =M B)nternal pro'lem notification



Usage ,e%ision



Depend upon t/e results t/e usage decision code is entered

)f t/e )nspection lot is &ccepted. t/en t/e goods can 'e delivered to t/e Sales order

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decision

Quality Supervisor 3 Creating + C/anging )nspection lot. ,esult recording and sage

decision



Document file conversion interface requirements% W/ere t/e information is to come from.0/at data is to 'e converted manuallyautomatically and at 0/at point in time% 6/is is critical


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;! Ven,or a++ro.al +ro%ess



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)n K)MMC*. 0/en t/e ,a0 materials are procured from a ne0 7endor. approval

process 0ill 'e carried out

)nitially samples of t/e ,a0 material 0ill 'e taen from t/e vendor% 6/is sample 0ill 'e

inspected 'ased on t/e specifications defined

)f t/e results are meeting t/e requirements. t/en t/e purc/ase department 0ill send a

6rial order to t/e 7endor for a smaller quantity *nce t/e goods are received from t/e vendor against t/at purc/ase order. inspection are

carried out

)f t/e results are meeting t/e specific requirements. t/en t/ey 0ill approve t/e 7endor

on quality aspects

)n case of any defects in t/e material. quality department 0ill inform t/e purc/ase

department

6/e purc/ase department 0ill 'loc t/e goods and furt/er action 0ill 'e taen


Con.ention8


it s/ould relate purely to t/e 'usiness rules%Descri'e t/e naming and num'ering convention in case of masters and enterprise structure

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1! E5+lanations o( 2un%tions an, E.entsE(plain 0/at events and processes trigger t/is process

6/is process s/ould trigger only for a ne0 7endor%



process%

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! Pro%ess Diagrams


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Create

Pur%$ase or,er A

0ssign Status +ro(ile

6oo,s re%ei+t against

Pur%$ase or,er


Result Re%or,ing

Usage

De%ision


&ccepted,e5ected

Create 3uality in(o

re%or, A Initiate Ven,or

a++ro.al +ro%ess

Ven,or 0++ro.e,Create


Re3uest (or anot$er

sam+le

Result Re%or,ing

Create Ins+e%tion lot

Manually

Re%ei.e Sam+le (rom

Ne/ Ven,or

&ccepted

,e5ected

Usage

De%ision


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'! Des%ri+tion o( Im+ro.ementsDescri'e improvements 0/ic/ 0ill result from implementation of t/e S&P System% 4e sure to




,eports on *vervie0 of )nspection lots. Quantities. Quality scores. Defects and

8otifications can 'e generated


W/enever t/e Samples are taen from a ne0 7endor. t/e Purc/asing department person 0ill

inform t/e quality control department to inspect t/e sample% 6/en t/e quality person 0ill createan inspection lot manually%


0ould inspect t/e material 'ased on t/e specifications of inspection lot. record t/e results of t/e

c/aracteristics of t/e inspection lot and 'ased on t/e valuation of t/e recorded c/aracteristicsBparameters. t/e inspection lot 0ould 'e eit/er accepted or re5ected% 6/is acceptance or

re5ection is termed as S&;E DEC)S)*8% *nce t/e quality person record t/e results and mae

a sage decision as &CCEP6ED. t/e material can 'e procured from t/e ne0 7endor%


)nspection lot is created manually for t/e sample received from t/e 7endor


Result re%or,ing

Samples are inspected in quality control la'oratory 'ased on t/e specifications defined

in t/e tas list 6est results are entered in t/e result recording transaction




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Usage ,e%ision



4ased on t/e results t/e usage decision code is entered

)f t/e )nspection lot is &ccepted. t/en t/e materials can 'e procured from t/e 7endor

Ven,or a++ro.al +ro%ess

7endor approval process in carried out in QM 'ased on t/e results of t/e inspection lot% Quality

info record 0ill 'e created in t/e system 0it/ t/e com'ination of material. vendor and plant% )nmaterial master QM vie0. QM procurement ey 0ill 'e activated% Status profile 0ill 'e created

and assigned to t/e quality info record% W/en t/e purc/ase order is created for t/e material to

t/at ne0 vendor. t/e status in t/e quality info record 0ill 'e F 7endor approval process initiated%W/en t/e material is procured from t/e vendor. an inspection lot 0ill 'e generated

automatically% ,esult recording 0ill 'e done% 4ased on t/e results. usage decision code 0ill 'e

entered 'y t/e quality manager% )mmediately after entering t/e sage decision code as accepted.t/e status in t/e quality info record 0ill 'e c/anged to F 7endor approved%


)nspection lot is created automatically BQuality Management%



Status in t/e quality info record 0ill 'e F 7endor approval process initiated

Result re%or,ing

Samples are inspected in quality control la'oratory 'ased on t/e specifications define in

t/e tas list



)f t/e inspection results are re5ected. t/en t/e defects 0ill 'e recorded and a Quality

notification 0ill 'e created 0it/ notification type =7 BComplaints against a 7endor



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Usage ,e%ision



Depend upon t/e results t/e usage decision code is entered


unrestricted stoc%


stoc BQC Manager%

)f t/e inspection lot is &ccepted t/en t/e status in t/e quality info record 0ill c/anged to

F 7endor is approved




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)ntegrated 0it/ Materials management. as t/e quality info record can 'e created only if a

7endor master is created for t/e ne0 7endor



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-ist of pending )nspection lots

,esults display

#1! 0ut$ori9ation Re3uirementsDocument t/e level of aut/ori9ations t/at you need for eac/ process in t/e system


and Stoc posting


decision and Stoc posting






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'! Re%urring Ins+e%tion



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Dea,line Monitoring o(

Bat%$es

Bat%$ +oste, to

Quality sto%=

Ins+e%tion Lot

Create, automati%ally

Result Re%or,ing

Usage

De%ision


&ccepted,e5ected

De(e%t Re%or,ing

Create Noti(i%ation

Bat%$

7Ne5t ins+e%tion inter.al8

Can -e issue, to

Pro,u%tion


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)n t/e present system. 'ased on t/e ne(t inspection date of 'atc/es. t/e inspection are

carried out manually

8o0 in S&P. 0/en t/e ne(t inspection date is arrived. t/e 'atc/ 0ill 'e automatically

posted to quality stoc and system creates an inspection lot automatically


Descri'e improvements 0/ic/ 0ill result from implementation of t/e S&P System% 4e sure toinclude any impact on 'usiness drivers%

Deadline monitoring 0ill 'e sc/eduled in 'acground

6/e 'atc/es for 0/ic/ t/e ne(t inspection interval is arrived. t/e inspection lot gets

generated automatically

6/e 'atc/ 0ill 'e automatically posted to quality stoc


6/e system can automatically create inspection lots at predefined intervals for selected 'atc/

materials% ou can plan suc/ inspections 'y /aving t/e system monitor t/e date for a recurring

inspection%

6/e system creates inspection lots automatically for recurring inspections if t/e follo0ing

conditions /ave 'een met! Des%ri+tion o( 2un%tional De(i%its

W/ere appropriate. identify any gaps% 6/is section is important 0/en assessing ris. as 0ell asestimating t/e need for &4&P Bor similar resources%

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6/is scenario is integrated 0it/ Plant maintenance% W/en t/e maintenance order is

created and released. an inspection lot 0ill 'e generated automatically%



-ist of pending )nspection lots

,esults display

Cali'ration /istory



Maintenance /ead F Creating + C/anging )nspection lot. ,esult recording and sage

decision

)nstrumentation Engineer 3 Creating + C/anging )nspection lot. ,esult recording and

sage decision

)nstrumentation 6ec/nician F Display )nspection lot and ,esult recording





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QM Business Blue Print V4 0

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Transcript of QM Business Blue Print V4 0