Q/lANAGER. LABOR RELATIONS

Pacific Area

July 26,2012

Omar Gonzalez

DEL

Western Regional Coordinator, APWU 1350 Old Bayshore HWY. Suite 360 Burlingame, CA 94010

TO:Wacific Area Local(sl [ ] Western Area Local(s) hholding Info

taffing issue(s) [ ] Please review, take action and reduce issues to writing

'::kfComments: Prepare & Review 12.5.C.5 & 12.S.C.6 . oOiM M. Gonzalez. Coordinator

This is to advise you of the intent of the Santa Ana District to utilize the provisions of Article 12.5.C.5 of the National Agreement to involuntarily reassign thirty-seven (37) Level 6 clerks from the craft and/or installation at the Santa Ana cluster (Event 40136). The basis for this event is a staffing & scheduling review based on BPI efficiency improvements.

The impacted employees will be notified of their involuntary reassignments by separate letter. Based upon the availability of residual/withheld assignments, it may be necessary to utilize the provisions of Article 7.2.B of the National Agreement to detail some of the impacted employees in order to provide them with a work opportunity until sufficient residual/withheld assignments can be identified for their placement.

By copy of this notice, we will withhold up to thirty-seven (37) residual assignments in the clerk, carrier, mail handler and/or custodial crafts in sites within a 50 mile radius of the impacted bid cluster for placement of the impacted clerks.

Attached you will find copies of the automated impact statement, the operational data that supports the excessing, the list of sites at which withholding has been authorized and the names of the junior impacted clerks.

Please include this impact on the agenda for our next meeting. If you have any questions you may contact me at (858) 674-3193 or Linda Shumate, Area Complement Coordinator at (858) 674-3183.

vayRoberts Manager, Labor Relations

Attachments

cc: Area Manager Operations Support

District Manager, Santa Ana District Area Complement Coordinator with attachments Manager, Human Resources - Santa Ana District with attachments District Complement Coordinator, Santa Ana District with attachments

-2

Chris Jackson, NALC with attachements Richard Siu, NPMHU with attachments HRA (2) with attachments

WorkHour Impact Report

Impacted Bid Cluster

Installation Address

Area Name

Impact Type

Date of Impact

Period (Dates) of Review Performed

Report Prepared By

Report Prepared Date

Reviewed By

Phone

SANTA ANA POST OFFICE EVENT 40136

BPI IMPROVEMENT - CLERKS

PACIFIC

Reduction Other Than by Attrition

11/30/2012

07/23/2011 thru 07/20/2012

Joseph Badalewski

07/26/2012

Gerard Ahern

(714) 662-6300

WorkHour Impact Report Craft = CLERK

A B C D E F G Current Planned Weekly Hrs Monthly Annual Annual FTE Current Average Weekly Savings Savings Work Hours Savings FTE Yearly

Weekly Hrs Hrs Savings Hr Rate

Total 21737 20395 -1342 -5368 -69784 -41 1716

OverTime Impact

Current OT Current Planned OT Additional Percent Planned OT Planned OT Average OT Rate per Week Planned OT Planned OT Hours per Rate

Weekly Hrs from changes per Week per Week Week

Total 655 3% -98.2 0 557 2.7%

WorkHour Impact Report Casuals

a. Current Number of CLERK Casuals on Rolls

b. Current Total Non-OverTime CLERK Casuals Hours per Month

c. Planned Reduction in Total Non-OverTime CLERK Casuals Hours per Month

d. Number of CLERK Casuals that will have Reduced Hours

e. Number of CLERK Casuals that will be Terminated

f. Number of CLERK Casuals Remaining After Impact

g. Provide Narrative Justifying need for Remaining CLERK Casuals

There are no casuals in the clerk craft.

Part Time Flexible (PTFs)

a. Current Number of CLERK PTFs on Rolls

b. Current Total Non-OverTime CLERK PTFs Hours per Month

c. Planned Reduction in Total Non-OverTime CLERK PTFs Hours per Month

d. Number of CLERK PTFs that will have Reduced Hours

e. Will there be any CLERK PTFs Excessed from Craft or Installation

If Yes how Many CLERK PTFs

f. Provide Narrative Explaining need for Excessing

There are no PTF employees in the clerk craft.

Transitional Employees (TEs)

a. Current Number of CLERK TEs on Rolls

b. Current Total Non-OverTime CLERK TE Hours per Month

c. Planned Reduction in Total Non-OverTime CLERK TE Hours per Month

d. Number of CLERK TEs that will have Reduced Hours

e. Number of CLERK TEs that will be Terminated

L Number of CLERK TEs After

are no nI 0\1 "'<,,;: in craft.

Postal Support Employees (PSE)

o o o o o o

o o o o

NO

o

o o o o o o

b. Current Total Non-OverTime CLERK PSE Hours per Month

c. Planned Reduction in Total Non-OverTime CLERK PSE Hours per Month

d. Number of CLERK PSE that will have Reduced Hours

e. Number of CLERK PSE that will be Terminated

f. Number of CLERK PSE Remaining After Impact

g. Provide Narrative Justifying need for Remaining CLERK PSE

PSE hours have been reduced.

4564

-336

28

o 38

WorkHour Impact Report

Part Time Regular (PTRs)

a. Current Number of CLERK PTRs on Rolls

b. Planned Number of CLERK PTR Positions after Impact

c. Estimated Number of CLERK PTR Attrition

d. Will there be any CLERK PTRs Excessed from Craft or Installation

CLERK PTRs

e. Provide Narrative Explaining need for Excessing

There are no PTR employees in the clerk craft.

Full Time Regular (FTRs)

a. Current Number of CLERK FTRs on Rolls

b. Planned Number of CLERK FTR Positions After Impact

c. Estimated Number of CLERK FTR Attrition

d. Will there be any CLERK FTRs Excessed from Craft or Installation

If Yes how Many CLERK FTRs

e. Provide Narrative Explaining need for Excessing

BPI improvements will result in the need to reduce 37 FT level 6 clerk employees from the craft and/or bid installation

o o o

NO

o

620

583

o YES

37

WorkHour Impact Report-CLERK

Preliminary Summary

a. Total Planned Non-OT Reduction per Month for Regulars and PTRs

b. Planned Reduction in Total OT Hours per Month

c. Planned Reduction in Casual Non-OT Hours per Month

d. Planned Reduction in PTF Non-OT Hours per Month

e. Planned Reduction in TE Non-OT Hours per Month

f. Planned Reduction in PSE Non-OT Hours per Month

g. Total Planned Non-OT Hours per Month

h. Total FTE Savings

-5032

-393

o o o

-336

81580

-41

Pacific Area Network Redesign Plant Complement Summary

June 2012

Santa Ana P&DC 7/26/2012

No Change Allowable Sched Change

Post with Changes (Encumbered) Abolish

REDESIGN COMPLEMENT Total Bids & Flexible Work Force

Unassignable Workforce Planned Complement Total

Note: Enter data in the yellow-filled cells only.

333' 12

345!

Clerks Mail Handlers 4 28 212, 141 1 5: 01 51 28 217 14

22: I

22

Activation Site Bid Holders (Complement segment) should equal Encumbered Bids (Bid Structure segment). Remaining Existing Bids plus Revert/Abolish Bids should equal Total Existing Bids (Bid Structure segment). Unassignable Workforce would be ORNA complement not eligible to hold a bid. Deactivation Site complement numbers should be included if combining employees for total staffing needs. Deactivation Site should fill out matrix separately if not combining employees with Activation Site.

Total 23 }<

....... 23 654

SA P&DC Baseline Staffing Model File date: July 26, 2012

WebCOINS On-Rolls (as of 2) Clerk MH

Tour 1 255 100 (ORNA subset -» 12 5

Tour 2 7 28 (ORNA subset -» 0 3

Tour 3 153 159 (ORNA subset -» 1 2

Total 415 287

287

291

Craft Ratios On-Rolls

Clerk FT 382 92.0%

NTFT 5 1.2%

SOO Ratio (1 :25)

Current Earned 14 12

2 1

13 11

MOO Ratio (1 :22 - 1 :25)

Current Earned 2 2

1 o

2 2

50% or more of Career Clerks Up to 50% of Career Clerks*

O/A 110 O/A 210

PSE 28 6.7% Up to 20% of Total Clerks DI A 813 F================*====~======~~~==~===§~====~~~==~~~~~~~~~--~

Mail Handler FT

PTR PTF

Casual

Q, ,"",m, "4@HH',!;!

Current Staffing (WebCoins On-Rolls)

+/- Current

BPI Impacts:

Use last four non-holiday weeks data. if feasible; enter BPI % achievement. Work Hr Opportunity and # of weeks below.

(enter value fm BPI rpt)

(enter BPI

415 100.0%

228 79.4% 14 4.9% 22 7.7% 23 8.0%

287 100.0%

Clerk MH 378 276

415 287

-37 -11

Data Source: Variance WebSite/BPI

BPI Week 36-39 FY12 Earned Hrs # of Wks

Opportunity Hours FTE

to 80% BPI Stretch

Total Craft 654

702

-48

SA P&OC-- File date: July 26, 2012

4

10.3%

"" ... , ... ",. "." ........... f.!.~H .. t.() .. ~IJ.~&.! .... " .... , ........ """ ....... ,; .. ; ................... ""',, ..... , ... ""1 Current F1 Craft Complement

Proposed F1 Craft Complement Oiff

BPI Impact

New BPI

654 -48

5.5%

Baseline Staffing Model 1 of 1 SAPDC Fn1_ Complement_Baseline 7·26·12a printed on 7/2612012

Clerlls Stafftng per day

(PA.IPS)cg

SA P&DC File date: July 26 2012

Clerks - Proposed Baseline - Staffing per day is the result of using Days Off Scheduler WiIh wort< center-specifIC repJacement and BMG OT

- People per day is the minimum required steffing fOr the wort< group OIl that day - before leave replacement, OT I dS)/$ off coverage I etc . • Number of MachInes is the number of machlne$ scheduled to be used to process mall that day/shift. not total number In the faCility

- % Daitv TPH I NA-TPH is the workload associated WiIh the wort< group (column A) DIft+I-

Sat lor Sun lor Monlor t'roposea

Total Current Proposed Filled Bids to Current

$econdlIry W1C Field Proposed Total

S $ M T W T F PosItIoI!$ WIC101C 9 7 9 9 9 9 9 13 WIC 102C 94 35 94 94 94 94 94 126

1of2 File printed 7126120121

SAP&DC File date: July 26 2012

Clerks - Proposed Baseline - StaffIng per day is the roouJt of using Days 00 SchedUler with WOIk center.specific ~t and BMG OT

- People per day Is the minimum reqWed stafIing fOr the WOIk group on that day - before ~ave replacementt OT I days off coverage! etc. - Number or Machines is the number of macI1ines scheduled to be used to process mall that dayI$IIiIt. not !oIaI number 10 the facIIfly

- % 0aII1 TPH I NA-TPH is the worldoad associated with the WOIk Q rouo (;:oIumn Al SOl! SectIon I Callers WtC103C 8 <4 i 12 12 12 12 12 15 0 -15 [~itc.,,~ WIG l04G 7 2 6 7 7 7 7 9 9 0

WJC105C 8 2 8 9 9 9 9 11 12 1 Manual (lIrs I FltslNixie) WIG lOSG 35 11 29 35 35 35 35 45 37 -8 Millclnd WJC101C 2 0 0 2 2 2 2 2 10 8 Metered Mail Prep WIG 108G 0 0 0 0 0 0 0 0 0 0

1:1 W/C100c 0 0 0 () 0 0 i 0 0 {) 0 I Slaffiflg per j dav- Tolal 163 , &1 156 168 168 168 , 168 1221 81~ I Peop/eper( lav- Tola! 140 ~ 52 133 144 1 144 144 , 144 t"i"i;:S$ , I Difference +1- to base requtrement (including overage} 25 ~ 51 24 29 € 25 24 @ 26 ?",/'~"::1;\ fC "i/i;;:;;,',;". ('"

(pA·rpS)cg 2of2 File printed 712612012J

SA P&DC Fie dati!; .JlZ'j 26 2012

Clerks • Proposed Baseline

SA P&DC

SA P&DC NOiE: Onry make data entrit r-_______________________ -;;-;--;:-;:-;----:F,;ile=d"'m~: J"'U"'I'-'U=-"'20'-'1~2;::_-_;:_-------------------------,The gray shaded cells are fo

Mall Handlers - Pro sed Baseline

(PA"'PS)c9

-StaIflnIl per day 1s1lle_ot uSing Day$Off ____ ~ ~lInd SMGOT • People per day is1lle_requited StltII1nO lor!lle __ 00_<101' __ • ,"~/OT l<laysoffecv~ /$0-

·_of __ Is!lle_ot~_I<>t»use<lI<>pn><:ess-thatday-.l1OItotal_in!ll&1IK:IIIty -% l'PH1_1'PKl5t11<!wodcload ___ !lle_ a.lUITIfl

Sat for Sun for

loll

Thu for pose

Total

LDC 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 13 13 13 13 13 13 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17 17

FJleprJnted712t5120121

we

10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 48 47 48 49 50 51 52 53 54 55 56 57 58 59 60

SA P&OC NOTE; Only make data ~ntmft in ~now sl .-_______________________ =---;;-;-;-_-;F

file"-"'da"' ... "'::!!J"'U"-'Iv26"...,2e<O'-;12'::-_--::-________________________ --,Thf!- gray shaded clllfs llte for any IlnnotAtl

Mail Handlers· Proposed Baseline

(PA...JPS)cg loll

roP05~ um+-Total Current Proposed to

F~led Bids Currant Crew

ST- ET

SAP&OC

Total

(PMPS}c9 ,,"

Filled Proposed to Skis Current

Ccew 8T-ET

NOTE: Only make datil ant:rles tn yeUm gray shaded celts are: for an-y anoo