College admissions process

By Kriti Khurana

&Mahima Upreti

Banasthali University

FlowchartingDiagram that uses graphic symbols to represent the nature and flow of the steps in a process Start

Stop

Condition Process

Process

Macro flowchart

Registration

Form Verification

Selection process

Admission offered

Agreement

Medical Examination

Counseling

Documentation

Fee Deposition

Admission Final

Start

Stop

A

B

C

D

Micro flowchart

Registration

Form Verification

Selection process

Admission offered

Agreement

Medical Examination

Counseling

Documentation

Fee Deposition

Admission Final

Advertisement

Online

DD submission

Offline

DD submission

Only Offline Post Submission

Form online submission + Offline post

Form Received

A

B

Micro flowchart

Registration

Form Verification

Selection process

Admission offered

Agreement

Medical Examination

Counseling

Documentation

Fee Deposition

Admission Final

Selection Criteria

Merit Basis Entrance test

50% Test + 50% MeritMerit Generation

If marks >95%

Admission Offered

C

D

NO

YES

MACRO

FLOWCHART

Registration

Form Verification

Selection process

Admission offered

Agreement

Medical Examination

Counseling

Documentation

Fee Deposition

Admission Final

•Crowd Mismanagement• No proper

accommodation and refreshments

•Time mismanagement• Processes don't start

on time

•Lengthy and tedious process

•No proper Pointers About where the Office Building are.

•Language problem• Notices and other

documentation is in pure Hindi which is quite to be understood.

A

B

C

D

Registration

Form Verification

Selection process

Admission offered

Agreement

Medical Examination

Counseling

Documentation

Fee Deposition

Admission Final

Advertisement

Online

DD submission

Offline

DD submission

Only Offline Post Submission

Form online submission + Offline post

Form Received

MICRO

FLOWCHART

Online Registration is more complex than Offline (Online Process is supposed to be more convenient).

•Both lengthy & complicated process.

A

B

Registration

Form Verification

Selection process

Admission offered

Agreement

Medical Examination

Counseling

Documentation

Fee Deposition

Admission Final

Selection Criteria

Merit Basis Entrance test

50% Test + 50% Merit

Merit Generation

If marks> 95%

Admission Offered •No Rank Specified in the Admission Offer letter

•Unhygienic and mismanaged Test Centers in Remote locations .

MICRO

FLOWCHART

NO

YES

C

D

Problem & SolutionProblem

• Crowd Mismanagement

• Time mismanagement

• Lengthy and tedious process

• No proper Pointers About where the Office Building are.

• Language problem

• Unhygienic and mismanaged Test Centers in Remote locations .

• No Rank Specified in the Admission Offer letter

Solution• Proper arrangement for refreshments

can be done by catering and outsourcing.

• Sufficient time allotted for each process so that later processes don’t suffer.

• Pointers and markers with volunteers should be assigned to guide people correctly.

• Site survey of test centers should be done before exam date and heat of may should also be taken into account.

• Rank should be specified in acceptance letter (ROI).

Lesson Learned(Benefits of Flowcharting)