QATAR RAIL PREQUALIFICATION DOCUMENT for the … · emergency repairs works on the Qatar Rail civil...

Qatar Railways Company

Prequalification Document for the Civil Asset Maintenance, Emergency Repairs and Miscellaneous Minor Works for Asset Enhancement

QATAR RAIL

PREQUALIFICATION DOCUMENT

for the Procurement of

Civil Asset Maintenance, Emergency Repairs and Miscellaneous Minor Works for Asset Enhancement

17 February 2019


Prequalification Document for the Civil Asset Maintenance, Emergency Repairs and Miscellaneous Minor Works for Asset Enhancement Page 1

Prequalification Document Table of Contents

1. PREQUALIFICATION APPLICATION ........................................................................................... 3

INTRODUCTION ..................................................................................................................... 3 1.1 GENERAL INSTRUCTIONS ................................................................................................... 4 1.2 APPLICANT ELIGIBILITY ...................................................................................................... 6 1.3 QUALIFICATION CRITERIA AND REQUIREMENTS ............................................................ 7 1.4 APPLICATION SUBMISSION ................................................................................................. 8 1.5

2. BRIEFING DOCUMENT ................................................................................................................ 11

DISCLAIMER ........................................................................................................................ 11 2.1 PROJECT OVERVIEW ......................................................................................................... 11 2.2 SCOPE OF WORK ................................................................................................................ 12 2.3 LOCAL PARTICIPATION ..................................................................................................... 14 2.4 PQD TIMELINE ..................................................................................................................... 14 2.5

3. PREQUALIFICATION FORMS ..................................................................................................... 16



PART 1

PREQUALIFICATION APPLICATION



1. PREQUALIFICATION APPLICATION

INTRODUCTION 1.1

1.1.1 Qatar Rail issues this Prequalification Document (PQD) to Applicants interested

in bidding for the Services described in this PQD.

1.1.2 An Applicant is any company submitting a prequalification application, either on

its own or as part of a joint venture or consortium.

1.1.3 The PQD consists of parts 1, 2 and 3 and should be read in conjunction with any

addendum issued by Qatar Rail, where:

Part 1 Prequalification Application states the procedures that must be a)

followed and information to be provided by Applicants.

Part 2 Briefing Document describes the services required and provides b)

background information on the project.

Part 3 Prequalification Forms includes the forms and attachments that c)

must be submitted by the Applicant.

1.1.4 Qatar Rail accepts no responsibility for the completeness of the PQD and its

addenda unless obtained directly from Qatar Rail.

1.1.5 The Applicant is expected to examine all instructions, forms, and terms in the

PQD and to furnish all information or documentation required by the PQD.

1.1.6 At any time prior to the deadline for submission of applications, Qatar Rail may

amend the PQD by issuing addenda.

1.1.7 Any addendum issued shall be part of the PQD and shall be communicated in

writing to all who have obtained the PQD from Qatar Rail.

1.1.8 To give prospective Applicants reasonable time to take an addendum into

account in preparing their applications, Qatar Rail may, at its discretion, extend

the deadline for the submission of applications.

1.1.9 The Applicant shall bear all costs associated with the preparation and submission

of its application. Qatar Rail will not be responsible or liable for those costs,

regardless of the conduct or outcome of the prequalification process.

1.1.10 The application as well as all correspondence and documents relating to the

prequalification exchanged by the Applicant and Qatar Rail, shall be written in the

English language. Supporting documents and printed literature that are part of

the application may be in another language, provided they are accompanied by

an accurate translation of the relevant passages in the English language, in

which case, for purposes of interpretation of the application, the English

translation shall govern.



GENERAL INSTRUCTIONS 1.2

COMMUNICATION WITH QATAR RAIL

1.2.1 A prospective Applicant requiring any clarification of the PQD shall contact Qatar

Rail via the designated contact email address:

[email protected]. All communications with Qatar Rail for this

prequalification will use this email address, Qatar Rail will not respond to

communication sent to any other email address.

1.2.2 Qatar Rail will respond in writing to any request for clarification provided that such

request is received no later than 1200 noon local Qatar time on Thursday, 28

February 2019.

1.2.3 Qatar Rail shall forward copies of its response to all applicants who have

acquired the PQD directly from Qatar Rail including clarification questions raised

by Applicants without identifying them explicitly.

1.2.4 Applicants should use the following table when submitting queries to Qatar Rail.

PREQUALIFICATION DOCUMENT FOR CIVIL ASSET MAINTENANCE, EMERGENCY REPAIRS AND MISCELLANEOUS MINORS WORKS FOR ASSET ENHANCEMENT

Name: [Insert Applicant Name or name of proposed JV/ Consortium]

Date: [Insert Date]

Query No.

Query PQ Document Reference

Part/Section Clause/Para Page

1

2

3

4

5

mailto:[email protected]



SUBMISSION

1.2.5 The Applicant shall prepare one original of the documents comprising the

application and clearly mark it “ORIGINAL”. The original of the application shall

be signed by a person duly authorized to sign on behalf of the Applicant.

1.2.6 The Applicant shall submit two copies of the signed original application and

clearly mark them “COPY 1 of 2” and “COPY 2 of 2”. In the event of any

discrepancy between the original and the copies, the original shall prevail.

1.2.7 The prequalification application hard copy documents shall be submitted to Qatar

Rail in lever arch files with the front and the spine clearly marked with:

[Name of the Applicant] [Folder number (i.e. Folder 1 of 5)]

PREQUALIFICATION APPLICATION FOR THE CIVIL ASSET

MAINTENANCE, EMERGENCY REPAIRS AND MISCELLANEOUS MINOR

WORKS FOR ASSET ENHANCEMENT

1.2.8 The original, two hard copies, and one electronic copy (on a CD or Flash Drive

and in Adobe Acrobat Reader “.pdf” as well as “Source” Format) shall be

submitted by hand or by courier to Qatar Rail at the following address:

Qatar Railways Company Procurement Department Qatar Rail Tower, 8th Floor 231 Suhaim Bin Hamad Street (C-Ring Road), Al Sadd Area 38, P.O. Box: 29988, Doha, State of Qatar

1.2.9 The application must be enclosed in a sealed envelope clearly marked:

QATAR RAIL

PREQUALIFICATION APPLICATION FOR THE CIVIL ASSET

MAINTENANCE, EMERGENCY REPAIRS AND MISCELLANEOUS MINOR

WORKS FOR ASSET ENHANCEMENT

Attention: Senior Procurement Director

1.2.10 The closing date for submitting the prequalification application is Thursday, 21

March 2019, no later than 12:00 noon local Qatar time (GMT +03:00).

1.2.11 Qatar Rail will accept no responsibility for not processing any envelope that was

not marked as required.

1.2.12 Qatar Rail reserves the right to accept or reject applications received after the

deadline for submission.



EVALUATION

1.2.13 To assist in the evaluation of applications, Qatar Rail may, at its discretion, ask

any Applicant for a clarification of its application which shall be submitted within a

stated reasonable period of time. Any request for clarification and all associated

responses shall be in writing.

1.2.14 If an Applicant does not provide clarifications of the information requested by the

date and time set in Qatar Rail’s request for clarification, its application may be

rejected.

1.2.15 Qatar Rail may reject any application which is not responsive to the requirements

of this PQD.

1.2.16 The submitted prequalification information will be used by Qatar Rail in

determining the suitability of the Applicant to perform the services described in

Part 2 of this PQD.

1.2.17 An Applicant will not be prequalified unless, in the judgment of Qatar Rail, the

said Applicant has demonstrated the required capacity, capability, experience

and financial stability sufficient to successfully execute the Services safely and to

acceptable technical and quality standards.

1.2.18 Only the information submitted as part of the prequalification application or in any

interview pursuant to Section 1.2.19 may be considered in the evaluation of an

Applicant.

1.2.19 Qatar Rail reserves the right to interview any Applicant. Any travel expenses or

other costs associated with such an interview shall be at the Applicant’s own

account.

1.2.20 Qatar Rail will notify all Applicants of the outcome of the prequalification process.

Only Applicants that have been successfully prequalified by Qatar Rail will be

invited to participate in the next stage of this procurement process, namely the

tender process. Future tender documents will only be made available to those

Applicants whose qualifications are considered acceptable to Qatar Rail in its

sole judgment and discretion.

1.2.21 The decision of Qatar Rail will be final. By submitting an application, the Applicant

agrees to be bound by this decision and shall not seek to challenge or overturn

any such decision.

APPLICANT ELIGIBILITY 1.3

1.3.1 Applicants shall have no conflict of interest. Applicants shall disclose any

situation of actual or potential conflict that may impact on their capacity to serve

the best interest of Qatar Rail, or that may reasonably be perceived as having

this effect. Failure to disclose said situations may lead to rejection of the

application, tender, or eventual termination of the Contract.



1.3.2 An Applicant shall submit only one application in the same prequalification

process, either individually as an Applicant or as a member of a Joint Venture

(JV) or Consortium. No Applicant can be a subcontractor while submitting an

application individually or as a member of a JV/Consortium in the same

prequalification process.

1.3.3 In the case of a JV/Consortium (i) all members of the JV/Consortium are to be

jointly and severally liable, and (ii) there shall be no limit on the number of

members, and (iii) the JV/Consortium shall nominate a representative who shall

have the authority to conduct all business for and on behalf of any and all the

members of the JV/Consortium during the prequalification and bidding process

and, in the event the JV/Consortium is awarded the Contract, during Contract

execution.

1.3.4 Where an Applicant is a JV/Consortium, Qatar Rail reserves the right to

prequalify all, some or none of the members of the JV/Consortium.

QUALIFICATION CRITERIA AND REQUIREMENTS 1.4

1.4.1 In the case of a JV/Consortium, the requirements listed in this section shall be

assessed against the experience and qualifications of all members combined.

MANDATORY REQUIREMENT

1.4.2 The Applicant should demonstrate meeting the mandatory requirement through

completing Form F Experience.

1.4.3 The Applicant shall have at least ten (10) years' experience in the preventive and

corrective maintenance and repairs of civil asset structures.

RECOMMENDED REQUIREMENTS

1.4.4 The Applicant shall demonstrate meeting each of the following requirements

(1.4.5 to 1.4.7) through providing relevant case studies of similar projects, (within

the last 10 years), which clearly demonstrate the Applicant’s credentials.

1.4.5 The Applicant shall have the capacity to mobilise within 24 hours to execute

emergency repairs works on the Qatar Rail civil asset structures. For other civil

asset maintenance and minor civil, MEP and architectural finishes works the

Applicant shall have the capacity to mobilise at short notice in compliance to the

timeframes specified in the call-off mechanism and to Qatar Rail requirements.

1.4.6 The Applicants shall be able to demonstrate their ability and experience to carry

out engineering, design, coordination, supervision, permitting and 3rd party

approvals required for the execution of the works or as required by Qatar Rail.

The Applicant shall have experience in structural design and assessment to

international standards such as EN 1992 and EN1993.

1.4.7 The Applicant shall have the evidence of well-developed Quality assurance

systems including defect rectification, commissioning and handover procedures



as well as established Health, Safety and Risk management processes and

procedures.

1.4.8 The Applicant shall have experience working within operational environment.

Experience in rail operational environment will be an advantage.

PRIOR CONTRACT PERFORMANCE

1.4.9 The Applicant shall complete Form D Historical Contract Non-Performance.

1.4.10 Based on all information on fully settled disputes or litigation, the Applicant should

demonstrate that an instance of non-performance of a contract did not occur

within the last five (5) years prior to the deadline for application submission. A

fully settled dispute or litigation is one that has been resolved in accordance with

the Dispute Resolution Mechanism under the respective contract, and where all

appeal instances available to the applicant have been exhausted.

1.4.11 The Applicant should demonstrate that all pending litigation shall in total not

represent more than ten (10) per cent of the Applicant's net worth, assuming that

all pending litigation is treated as resolved against the Applicant.

FINANCIAL PERFORMANCE

1.4.12 The Applicant should demonstrate the current robustness of their financial

position and its prospective long term profitability through completing Form E

Financial Standing.

APPLICATION SUBMISSION 1.5

1.5.1 The forms attached to this PQD shall be completed by each Applicant who

wishes to be prequalified.

1.5.2 Prequalification applications that include forms that are not filled out completely

and/or not submitted in the prescribed format may not be considered. It is

important that the Applicants prequalification responses are structured strictly in

accordance with the prequalification application numbering and format.

1.5.3 Applicants must answer all questions. Where a question is not applicable, the

Applicant shall use “N/A” and provide an explanation if the reason for non-

applicability is not readily evident.

1.5.4 The application must include an executive summary. The executive summary

should be no more than 5 A4 pages highlighting the Applicant’s key offer in

response to the PQD.

1.5.5 A page limit for the submission has been set at: 50 A4 pages, and this limit must

be adhered to. Font smaller than 10 point shall not be used. Each side of a

page shall count as one page.



JOINT VENTURE / CONSORTIUM

1.5.6 In the case of a JV/Consortium, all members in the JV/Consortium shall respond

to all questions. The JV/Consortium shall designate one of the members as Lead

Member, through whom any correspondence between the JV/Consortium and

Qatar Rail will be channelled.

1.5.7 All JV/Consortium submissions shall be collated by the Lead Member into a

single, coordinated document, using the same format and layout as those found

in the PQD.

1.5.8 Applications submitted by a JV/Consortium must meet the following

requirements:

All JV/Consortium members shall respond to all the questions in the a)

appropriate sections, using each separate form. All responses must be

collated under the relevant section headings into a single, combined

submission;

All JV/Consortium members must submit the complete documentation, or b)

portions applicable thereto, as though required of a company applying for

individual prequalification; and

An application from a JV/Consortium must confirm that, if the JV/Consortium c)

is successful, the resulting contract would be signed so as to be legally

binding joint and severally on all members in the JV/Consortium.

The table below highlights the submission requirements for a JV/Consortium:

Ref Form Single Entity

JV/Consortium

All Members Combined

Each Member

A Signed Declaration B Applicant Information Form C

Applicant Member Information Form

D Historical Contract Non-Performance

E Financial Standing F Experience G Not Used H

Quality Assurance and Management

I Environmental Policy and Corporate Social Responsibility



PART 2 BRIEFING DOCUMENT



2. BRIEFING DOCUMENT

DISCLAIMER 2.1

2.1.1 The Briefing Document is issued to provide potential Applicants with information

on the Civil Asset Maintenance, Emergency Repairs and Miscellaneous Minor

Works for Asset Enhancement, including a brief on the railway network. The

Briefing Document will not form part of any future tender or contract and, whilst

the information in the Briefing Document has been prepared in good faith, it does

not purport to be comprehensive or to have been independently verified.

2.1.2 Qatar Rail makes no representation, warranty or undertaking in respect of the

accuracy of the information provided. Qatar Rail does not accept any

responsibility for the fairness, accuracy or completeness of the information

provided and shall not be liable for any loss or damage arising as a result of

reliance on the information provided in the Briefing Document or otherwise or on

any subsequent communication. Additionally, Qatar Rail has no responsibility to

update the Briefing Document for events and circumstances occurring after this

date.

2.1.3 Qatar Rail reserves the right to contract for services in a manner that differs from

that described in the Briefing Document and may, at its sole discretion, add,

remove or amend the scope of services described in this Briefing Document.

PROJECT OVERVIEW 2.2

2.2.1 The Doha Metro is Qatar Rail’s most prominent project. Phase 1 of the Doha

Metro is comprised of three lines (Red, Gold and Green) and 37 stations. The

Doha Metro is expected to open to the public by 1st Quarter of 2020. The

ridership is targeted to grow to approximately 495,000 per day by 2024.

2.2.2 The Lusail Tram will service the city of Lusail, just north of Doha. The Lusail Tram

will connect with the Doha Metro at the northern end of the Red Line. The Lusail

Tram is comprised of three lines and 25 stations, and is expected to open to the

public by 2020.

2.2.3 The Doha Metro and Lusail Tram civil assets comprise, but not limited, to the

following:

2.2.3.1 Load-bearing asset or structure, including:

The reinforced concrete tunnel segments of bored tunnel structures; a)

The reinforced concrete walls of cut-and-cover tunnel structures; b)

Bridge and viaduct structures; c)

Load bearing walls, columns, beams and other structural components of d)

stations and buildings;

Concrete waterproofing; and e)

Retaining walls. f)



2.2.3.2 Specifically, the term “Civil Assets” means the following:

all the Network stations; a)

depot buildings; b)

stabling yards; c)

bridges d)

tunnels; e)

viaducts; f)

power substations; g)

staff accommodation; h)

offices; i)

ancillary buildings; j)

car parks; and k)

structures (including entrance pods and footbridges) and associated l)

roadways and embankments.

2.2.3.3 Internal and external architectural features described as “Building Fabric” and

“MEP” are excluded from civil structures.

SCOPE OF WORK 2.3

2.3.1 Civil Asset Maintenance and Emergency Repairs

2.3.1.1 The works comprise preventative and corrective maintenance to civil and

structural assets to ensure the structural capacity is maintained, and the design

life is achieved. Preventative works will be as per the construction Operation and

Maintenance Manual and include:

Periodic cleaning; and a)

Periodic re-application of protective coatings. b)

2.3.1.2 Corrective maintenance activities are varied in nature depending on the

causation but will include first an assessment of the reduced load bearing

capacity, and the necessary corrective action to restore the design capacity. The

methodology should take due cognisance of the requirement to maintain

availability for the ongoing support of railway operations and to minimise the

impact to the service. Such corrective actions may include:

Dewatering; a)

Underpinning; b)

Tunnel ring drilling and grouting; c)

Tunnel ring pinning; d)

Reapplication of waterproofing; e)

Concrete removal and application of anti-oxidant to corroded steel f)

reinforcement;

Crack injection; g)



Crack grouting and sealing; and h)

Stitching. i)

2.3.1.3 These works may require engineering, design, supervision, permitting and 3rd

party approvals for the execution of the works and or as required by Qatar Rail.

2.3.1.4 The scope of works also includes but not limited to the following activities:

Repair of water seepage in underground structures. a)

Repair of pre and post-stressing elements. b)

Graffiti removal. c)

Removal of vegetation and repair of resulting damage to concrete. d)

Repair of spalled concrete. e)

Steel structures corrosion treatment and painting. f)

Repair of concrete subject to carbonation, chloride, alkali-silica and other g)

chemical reactions.

Repair of grout. h)

Repair of zinc coating to steel elements. i)

Bridge bearing replacement. j)

Flooding mitigation, dewatering and repairs. k)

Architectural finishes and MEP repairs due to 3rd party damage or force l)

major events.

2.3.2 Miscellaneous Minor Works for Asset Enhancement

2.3.2.1 The scope of works includes but not limited to the following:

Improvement to architectural finishes such as flooring, ceiling, handrails, a)

doors, windows, etc..

Enhancement of impaired wayfinding instalments such as tactiles. b)

Improvement to MEP equipment such as additional and/or change in lighting c)

fixtures.

The scope includes any engineering, design, supervision, permitting and 3rd d)

party approvals required for the execution of the works.

2.3.3 Contract principles

2.3.3.1 The General Conditions of the Contract will include, but not limited to:

Framework Agreement with call-off mechanism. a)

Priced list of typical Civil Assets maintenance activities and priced schedule b)

of rates for labour, plant/equipment and materials.

The duration of the Agreement will be three (3) years with an option for Qatar c)

Rail to extend for two (2) additional years.

Payment link to the completion of each call-off order to the satisfaction of the d)

Qatar Rail.



Parent Company Guarantee to be provided, where applicable. e)

Performance Bond (Bank Guarantee) to be provided. f)

Local content requirements. g)

LOCAL PARTICIPATION 2.4

2.4.1 It is the objective of Qatar Rail to drive local industry participation and knowledge

transfer as part of their response.

2.4.2 During the tender process bidders will be required to propose their Local Industry

Participation Plan and all related information, including the list of services that are

to be supplied as Qatari industry local content.

2.4.3 Bids will be assessed on the value these plans will provide to Qatar therefore

bidders are encouraged to deliver world-class local content proposals which

show a clear and measurable enhancement of Qatari industry and skills.

PQD TIMELINE 2.5

2.5.1 The procurement and appointment of the Civil Asset Maintenance, Emergency

Repairs and Miscellaneous Minor Works for Asset Enhancement contractor(s)

shall follow a three (3) stage process:

Stage 1: this covers the prequalification of potential Applicants.

Stage 2: involves the Invitation to Tender (ITT) and/or Request for Proposals

(RFP) from the prequalified Applicants.

Stage 3: covers negotiation and the award of the contract to the successful

tenderer(s).

2.5.2 The following table outlines the anticipated dates for the procurement and

appointment of Contractor(s):

Procurement Milestones Anticipated Dates

Issue PQD Sun 17 Feb 2019

Applicants submit Request for Clarifications (RFCs)

Thu 28 Feb 2019

Responses to RFCs Thu 07 Mar 2019

Submission Date for PQD Thu 21 Mar 2019

Issue of ITT (plan) Sun 07 April 2019

Anticipated contract award Sun 30 Jun 2019



PART 3 PREQUALIFICATION FORMS



3. PREQUALIFICATION FORMS

FORM A – SIGNED DECLARATION 3.1

FORM B – APPLICANT INFORMATION FORM 3.2

FORM C – APPLICANT MEMBER INFORMATION FORM 3.3

FORM D – HISTORICAL CONTRACT NON-PERFORMANCE 3.4

FORM E – FINANCIAL STANDING 3.5

FORM F – EXPERIENCE 3.6

FORM G – NOT USED 3.7

FORM H – QUALITY ASSURANCE AND MANAGEMENT 3.8

FORM I – ENVIRONMENTAL POLICY AND CORPORATE SOCIAL 3.9

RESPONSIBILITY PERFORMANCE



FORM A – SIGNED DECLARATION



FORM A – SIGNED DECLARATION [TO BE PROVIDED ON LEAD MEMBER’S LETTER HEAD]

Date: [insert day, month, year] Ref: Civil Asset Maintenance, Emergency Repairs and Miscellaneous Minor Works for Asset Enhancement

Page: [x] of [y]

To: Qatar Rail Ref: Civil Asset Maintenance, Emergency Repairs and Miscellaneous Minor Works

for Asset Enhancement Application to Prequalify for the Civil Asset Maintenance, Emergency Repairs and Miscellaneous Minor Works for Asset Enhancement We, the undersigned, declare that:

we have examined and have no reservations to the PQD, including any a)

addenda issued up to the submission of this application.

we, including any subcontractors or suppliers for any part of the tender b)

resulting from this prequalification, do not have any conflict of interest.

we understand that you may cancel the prequalification process at any time c)

and that you are neither bound to accept any application that you may

receive nor to invite the prequalified applicants to bid for the contract subject

of this prequalification, without incurring any liability to the applicants.

Qatar Rail and its authorized representatives are hereby authorized to d)

conduct any inquiries or investigations to verify the statements, documents,

and information submitted in connection with this application, and to seek

clarification from our bankers and clients regarding any financial and

technical aspects.

the information furnished in our application is true and accurate to the best of e)

our knowledge.

if we are prequalified, we acknowledge that this grants us the opportunity to f)

participate in the submission of a tender in response to the formal tender

documents, at which time we undertake to provide the required tender bond.

if the legal, technical, financial condition, or the contractual capacity of our g)

company, or, if applicable, the JV or Consortium of which we are a member,

changes when the call for tenders is issued, we shall inform Qatar Rail of the

facts and acknowledge that Qatar Rail has the right to review and re-assess

the application which we previously made.

we enclose all the required prequalification forms and all other documents h)

and supplemental information required for the prequalification application.

all members of the JV or Consortium have signed this declaration so as to be i)

legally binding to the whole and to each individual member.



1. APPLICANT NAME (LEAD MEMBER):

Signed: Print name:

Dated: Stamp:

2. APPLICANT NAME (MEMBER):

Signed: Print name:

Dated: Stamp:


Signed: Print name:

Dated: Stamp:


Signed: Print name:

Dated: Stamp:

TICK FORM A ATTACHMENTS – Attached are copies of originals of:

Power of Attorney for signatory for 1. Lead Member

Power of Attorney for signatory for 2. Member





FORM B – APPLICANT INFORMATION FORM



FORM B – APPLICANT INFORMATION FORM [TO BE COMPLETED ONCE FOR JV/CONSORTIUM]

Date: [insert day, month, year]

Ref: Civil Asset Maintenance, Emergency Repairs and Miscellaneous Minor Works for Asset Enhancement

Page: [x] of [y]

1. Applicant’s legal name (LEAD): or name of Proposed JV/ Consortium

2. In case of JV or Consortium, legal name of each Applicant member and percentage share (if applicable):

1. [Applicant No. 1 – Lead (Name and Address) and percentage share of JV/ Consortium (%)

2. Applicant No. 2 – Name, Address and Percentage Share



3. Applicant’s country (LEAD):

4. Applicant’s year of establishment (LEAD):

5. Applicant’s legal address (LEAD):

6. Applicant’s authorized representative information (LEAD):

Name: Telephone: Email:

7. Division of responsibilities: PLEASE TICK AS APPROPRIATE

Member

1 Member

2 Member

3 Member

4

a. [Insert brief description of scope to be delivered]

b. [Insert brief description of scope to be delivered]

c. [Insert brief description of scope to be delivered]

d. [Insert brief description of scope to be delivered]

d. [Insert brief description of scope to be delivered]



TICK FORM B ATTACHMENTS – Attached are copies of originals of:

documents of registration of the legal entity named above in (1)

JV or Consortium agreement or letter of intent



FORM C – APPLICANT MEMBER INFORMATION FORM



FORM C – APPLICANT MEMBER INFORMATION FORM [TO BE COMPLETED FOR EACH MEMBER IN JV/CONSORTIUM]



Page: [x] of [y]

1. Applicant’s legal name or name of proposed JV/ Consortium (same as Form B (1)):

2. Applicant no. [.] - Name and address

3. Applicant [.]country of registration:

4. Applicant member’s year of establishment:

5. Applicant member’s legal address:

6. Applicant [. ] member’s authorized representative information:

Name: Telephone: Email:

7. Name of Qatari sponsor and / or agent (if applicable):

Name: Address:

8. Please confirm that Applicant member named in (2) is able and willing to provide a performance bond from an approved Qatari Bank:

YES / NO

9. Details of Applicant member’s ultimate parent company:

Name: Address:

10. Please confirm that parent company named in (9) is able and willing to provide a parent company guarantee:

YES / NO

TICK FORM C ATTACHMENTS – Attached are copies of originals of:

documents of registration of the legal entity named above in (2)



FORM D – HISTORICAL CONTRACT NON-PERFORMANCE



FORM D – HISTORICAL CONTRACT NON-PERFORMANCE [TO BE COMPLETED FOR EACH MEMBER IN JV/CONSORTIUM]



Page: [x] of [y]


2. Applicant no. [.] member’s legal name (as per Form B (2)):

3. Please provide details of any contract non-performance in the past five years below (insert more rows as required):

Year: Non-performed

portion of contract:

Contract identification: Total contract

amount:

[year] [amount,

currency and %]

Contract name: Employer name: Reason for non-performance:

[amount and currency]

[year] [amount,

currency and %]



[year] [amount,

currency and %]



4. Please provide details of any pending litigation as at the deadline date for the application submission (insert more rows as required):

Year: Outcome as

percentage of assets:

Contract identification: Total contract

amount:

[year] [amount,

currency and %]

Contract name: Employer name: Matter in dispute:


[year] [amount,

currency and %]



[year] [amount,

currency and %]





FORM E – FINANCIAL STANDING



FORM E – FINANCIAL STANDING [TO BE COMPLETED FOR EACH MEMBER IN JV/CONSORTIUM]



Page: [x] of [y]


2. Applicant No. [.] legal name and address (as per Form B (2)):

3. The Applicant shall provide copies of financial statements for the latest three years. The financial statements shall:

a. reflect the financials of the Applicant, and not sister or parent companies.

b. be audited by a certified accountant.

c. include a balance sheet, income statement, cash flow and all notes.

d. correspond to complete, audited financial years (partial periods will not be accepted).

4. As per (3) above, the Applicant shall provide copies of financial statements for the latest three years for its ultimate parent company (identified as per Form B (9)).

5. Please provide details of any material adverse change to financial position since last audited financial statements:

6. If the financial statements provided in (3) show a loss in any year, please provide a written statement detailing the reason, any mitigating circumstances and rectification:

7. Please provide a report from Dun and Bradstreet (D&B) for the latest available financial year for the Applicant. If there is a D&B risk indicator of less than 4 then no further information will be required. If there is a D&B risk indicator of 4 (indicating a high risk of business failure), if no risk indicator is assigned or if a D&B report is not available then please provide a written statement demonstrating (including in relation to any credit support arrangements):

a. how the Applicant will service liabilities as they fall due; and

b. whether there are any mitigating circumstances.

TICK FORM E ATTACHMENTS – Attached are copies of originals of:

Audited financial statements as requested above in (3) and (4)



FORM F – EXPERIENCE



FORM F – EXPERIENCE [TO BE COMPLETED FOR EACH MEMBER IN JV/CONSORTIUM]



Page: [x] of [y]

1. Applicant’s legal name or name of JV/ consortium (same as Form B (1)):


3. The Applicant shall demonstrate its ability to carry out and complete the Services described in Part 2 of this PQD, and include relevant case studies of similar projects, (within the last 10 years), which clearly demonstrate, the Applicant’s credentials below, listed in chronological order (insert more rows as required):

Start Month / Year:

End Month / Year

Contract identification: Role

[mm/yy]

[mm/yy]

Contract name: Employer name: Employer's contact name, email and phone: Contract amount: Description of services:

[Funder/ Contractor/

Operator etc]

[mm/yy]

[mm/yy]


Funder/ Contractor/

Operator etc]

[mm/yy]

[mm/yy]


Funder/ Contractor/

Operator etc]



FORM G – NOT USED



FORM H – QUALITY ASSURANCE AND MANAGEMENT



FORM H – QUALITY ASSURANCE AND MANAGEMENT [TO BE COMPLETED FOR EACH MEMBER IN JV/CONSORTIUM]



Page: [x] of [y]

1. Applicant’s legal name or proposed JV/ Consortium (same as Form B (1)):


1. Does your company maintain a current (approved within the last year) Quality Assurance Manual or Corporate Equivalent? If so provide a copy under attachment H-1

Yes No

2. Is your company certified according to ISO 9001 – 2008?

Yes No If so, provide a copy of the current ISO Certificate under Attachment H-2

3. Does your company perform internal or external quality assurance audits?

Yes No

4. Has your company ever been responsible for design requirements, design assurance, or capital projects design?

Yes No

5. When was the last external audit conducted on your company? Post the official results under attachment H-3

Yes No

6. Does your company Project Quality Plan / Quality Assurance Management Plan (PQP/QAMP) Give authority to the Quality Manager to stop work for poor quality? Provide a copy of the section or paragraph under H-4

Yes No

7. If selected, your company will require a robust inspection and test plan that requires transparent management of defects, rapid close-out, preventive measures, fines for NCR’s, and inspection documentation kept by multiple types of data recall methods. Is your company prepared to dedicate time, money, and resources to establish and maintain such a system?

Yes No



8. Does your company have a system in place for controlling the quality of the activities of suppliers and contractors?

Yes No

9. If selected, your company will be required to accept construction works from civil and systems contractors. Has your company done this before and do you have methods and procedures ready to perform such functions should your company be selected?

Yes No

10. Quality operations protect the rail safety case. Has your company ever had the rail safety case suspended, revoked, or otherwise rail operations halted due to poor quality incidents?

Yes No

11. What is more important to your quality manager, speed of work completion or quality of the work?

Speed Quality

12. If your company is pressured to begin operations before Fire/Life/Safety or Rail Safety Certificates are obtained, will your company commence operations to appease the client?

Yes NO

13. Which is more important to your company, Quality Assurance, Quality Control, or Continuous Improvement?

Quality Assurance Quality Control Continuous Improvement

TICK FORM H ATTACHMENTS – Attached are copies of originals of:

Company Quality Assurance Manual / or Equivalent – submit Table of Contents page only

Current ISO 9001 – 2008 Certificate (if available)

Latest external audit performed on your company

Company Quality Assurance Policy Statement – by CEO or Equivalent (if available)

Quality Manager Authority to stop works



FORM I – ENVIRONMENTAL POLICY AND CORPORATE SOCIAL RESPONSIBILITY PERFORMANCE



FORM I – ENVIRONMENTAL POLICY AND CORPORATE SOCIAL RESPONSIBILITY PERFORMANCE

[TO BE COMPLETED FOR EACH MEMBER IN JV/CONSORTIUM]



Page: [x] of [y]

1. Applicant’s legal name or proposed JV/ Consortium (same as Form B (1)):


3. Please provide details of how the Applicant considers energy use in the provision of services:

4. Please provide details of any programme for monitoring the Applicant’s current level of environmental performance:

5. Please provide details of any environmental targets or objectives for improvement the Applicant has:

6. Please provide details of the Applicant’s social responsibility policy

7. Please provide details of Social Responsibility initiatives the Applicant has undertaken:

a. Ethical practices (such as Code of Conduct, fair competition.)

b. Human Rights (such as equal opportunity, non-discrimination, diversity)

c. Labour Rights (such as workers accommodation, wages, working hours, healthcare)

d. Community Investments (such as charity support, education, infrastructure)

TICK FORM I ATTACHMENTS – Attached are copies of originals of:

ISO 14001 Certificate, other Environmental certificates of the Applicant (if available)

Certificate of the Applicant’s membership in global Social Responsibility initiatives (if available)

QATAR RAIL PREQUALIFICATION DOCUMENT for the … · emergency repairs works on the Qatar Rail civil...

Documents

Transcript of QATAR RAIL PREQUALIFICATION DOCUMENT for the … · emergency repairs works on the Qatar Rail civil...