Q1 functional report
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Transcript of Q1 functional report
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Functional Quarter Report – Q1 2014
Content:
Comm, PR, OD, ER, Fin
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Comm Quarter Report Q1 2014
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Comm – General Direction
-Marketing focused on ELDs results (especially OGX and TM)
-Education of the Network (change of mindset)
(3 main projects: GC & GT Campaings and TMP product packaging)
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Monthly Priorities Achievement
JANUARY • Crea-on of COMM Timeline and Plan for the next 6 months • TMP Product Packaging – First Steps • Re-‐alloca-on Campaign • iGCDP Packaging
FEBRUARY • TMP Product Packaging – Communica-on Part • GC & GT Campaigns • COMM Educa-on
MARCH • Future Leaders Launch • GC & GT Campaings Launch •NFS Delivery
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Quarter 1 – Results Overall JANUARY GC Applicants = 92 GT Applicants = 120 Conversion Rate App -‐> RA GC -‐ 8,70 % Conversion Rate App -‐> RA GT – 9,17%
FEBRUARY GC Applicants = 109 GT Applicants = 95 Conversion Rate App -‐> RA GC -‐14,68 % Conversion Rate App -‐> RA GT – 22,11%
MARCH GC Applicants = 315 GT Applicants = 219 Conversion Rate App -‐> RA GC -‐10,48 % Conversion Rate App -‐> RA GT – 5,94%
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Quarter 1 – Results Overall JANUARY Facebook Likes: AIESEC in Poland = 4.110 Global Ci-zen = 4.205 Global Talents = 1.605 AIESEC Uni – 5.404
FEBRUARY Facebook Likes: AIESEC in Poland = 4.388 Global Ci-zen = 4.320 Global Talents = 1.662 AIESEC Uni – 5.487
MARCH Facebook Likes: AIESEC in Poland = 4.538 Global Ci-zen = 4.571 Global Talents = 1.908 AIESEC Uni – 5.492
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Overall Factors (positive or negative factors that influenced the
performance)
• Positive – Support from the team / Good work in synergy with OGXs and TM
• Negative – Spending time to understand and study the reality/ adptation
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Communications in Q1 2014
Key Achievements:
• GC & GT campaigns done
• TMP Product Packaging – FUTURE LEADERS
• New commission unity and collaboration
• 6 NSTs
Key Non-Achievements
• Delay in GT Campaign
• Tracking of February TMP Promotion
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Communications in March 2013 Key strategies for next
Quarter:
• Launch of Future Leaders Externally
• CG & GT Campaigns Implementation and Follow Up
• iGIP & iGCDP Product Development
Key challenges for next month:
• 3 new campaigns to track and implement
• Manage transition with daily work
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PR Quarter Report Q1 2014
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Monthly Priorities Achievement
JANUARY • Poland Y2B delivery -‐ NPM dleivery -‐ Re-‐planning
FEBRUARY • Mul-to delivery • IPM – Global Youth to Busines Forum
MARCH • NFS delivery • EuroXpro project managament •Europe Youth to Business Forum prepara-on
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Overall Factors (positive or negative factors that influenced the
performance)
• Positive – good platforms to activate the network – a lot of touchpoints
• Negative – almost no time to work – 4 conferences delivery and replaning in Q1
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PR in Q1 2014
Key Achievements:
• Poland Y2B delivery
• Speakers for Europe Y2B
• AI CEED on IPM
Key Non-Achievements
• Not deliverning Poland Y2B output
• No events wiki
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PR in April 2014 Key strategies for next
Quarter:
• Tranistion
• Coaching
• EuroXpro and Europe Y2B delivery
• Knowledge gathering
Key challenges for next month:
• Relatively short period of time
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OD Quaterly Report Q1 2014
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Q1 key achievements & non-achievements
I K R
Driving organiza/onal EFFECTIVENESS
PBC coaching development
Rewards& Recogni-on
LC MoS performance managment
Op-miza-on of provided touchpoints with the network
Growth strategies clustering based on planning
Involvment of network in co-‐crea-on strategies
Challenge for the network to boost Q3 results
Coopera-on with focus LCs
Increasing ELD REACH
NST for expan-ons • Booklet for Sus know-‐how • Showcasing the know-‐how of successful LCs during conferences • Webinars
Ensuring SUSTAINABILITY and
HEALTH of organiza/on
GDC with focus in Members in alert
SONA health part
LC existance criteria improvement
Development Fund redefini-on
Transi-on Managment
Ini-al People Development Cycle
Ensuring COHERENCY of organiza/onal
direc/on at all levels
Downscaling the Na-onal Direc-on by conferences
Track Na-onal Direc-on data in SONA
LCP Commission Managment
Crea-ng C Tracking Developing T D
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C D
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OD in Q1 - Rubi
Key Achievements:
• OD replaning • NPM delivery • Multito Conference
Managment & delivery • LCP Coaching framework • OD NST launch • TM NST managment for
LEADco • 2nd round of coaching • Chair/Faci in the LCCs • OD transition for successor • NFS delivery • Pioneer LC for sona
Key Non-Achievements
• Fully functional sona
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Priorities for April:
• LEADco managment
• 2nd round of coaching
• OD NST work in GDC
Priorities for Q2:
• Coaching strategy Part 2
• Fully functional sona with filipe
OD in upcoming time - Rubi
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• Too many conferences, there is no time for operational work.
• There is not enough MC support (and im not sure if it should be) about the learning cycle/conference cycle/education of our new members and OCPs.
• Due to next OD structure there needs to be a clear definition of the strategies/activities to be done by MCVP; example: not sure how GDC will be managed and I believe is a great strategy delivered this term.
• There was a lack of synergetic projects between OD and rest of areas (ELD, OP, IM)
What I have learned - Rubi
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OD in Q1 - Iza
Key Achievements: Key Non-Achievements
• Re-planning preperations
• Conference Agenda Management & Delivery (NPM, MultiTo, NFS)
• Term Shift final timeline creation
• OD days preperations & delivery
• Facilitating in the Philippines
• Monthly & Quaterly Reviews on time
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Priorities for April:
• LC Plans final consolidation
• Virtual Take Over
• Motions for GAs (Existence Criteria)
• Case of Bydgoszcz
• CEED in Japan
• BID for SumCo
Priorities for Q2:
• OD Days 2
• Transition with L&D
• NPM delivery help
• Sum up of all OD materials
• Pushing delayed projects
OD in upcoming time - Iza
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• Too much conferences! Should be reduced for the next term
• VP OD needs to be prepared for his role as fast as possible
• PBC & GDC coaching are the most powerful contribution and should be continued
What I have learned - Iza
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External Relations Quarter Report
Q1 2014
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ER – General Direction
• Quality management
• Career Days changes
• New products based on ELD
• $$$ :P
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Monthly Priorities Achievement
JANUARY FEBRUARY MARCH • Career Days new
website launch • Promo/on materials
prepara/on • Career Days func/onal
meetnig • New sales • Y2B delivery • NPM with KPMG launch
• Career Days logging • Ambassador
standariza/on • Local materials
feedback • MutliTO and Next Step
delivery • Awards Gala delivery • EuroXPRO selling mania
• Dni Kariery delivery (Rzeszów, Lublin, Łódź, Gdańsk, Toruń, Poznań, Wrocław, Katowice, kraków, Wwa)
• EuroXPRO prepara/on and sales supprot for OC team
• NFS delviery • Raport aZer Career
Days • Employer o f the year
gala
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Overall Factors (positive or negative factors that influenced the
performance)
• Positive: #lewicki #nowicka # piotrowska_synergy #hardwork #nosleep
• Negative: – almost no time to work – 4 conferences delivery and replaning in Q1 – Lack of people in NET – Delays with documents – Because of workload NET cannot participate
in all team activities
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ER in Q1 2014
Key Achievements:
• Next Step Delivery
• Awards Gala delivery
• Career Days delivery
• Ambassadors standarization
• XPRO preparaion
Key Non-Achievements
We delivered all we planed J
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March – overal results
Plan Realization % of realization
Revenue before
redistibution 98.74%
Revenue after redistibution
90.54%
% Vindication 12.13
95.25%
% Vindication 13.14
27.84%
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March -Results per product
Plan before red. Plan after red. Realization Realization after red. % Realizacji
Dni Kariery 107.17%
Dni Kariery Parnter
98.21%
Youth to Business Forum
91.67%
Program Ambasador
96.29%
Company Day 100.00%
Inne +EuroXPro + OGX
65.70%
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Finance Quarterly Report Q1 2014
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Finance – General Direction
1. Resolving Tax cases regarding association
2. Creating Financial Model for @PLAD
3. Implementing new reporting tool for Finance in AIESEC in Poland
4. Preparation for EuroXpro
5. „cleaning” @PLAD from mistakes done by predecessors
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Quarterly Priorities Achievement FM model WG Done
PIT 11 Done MultiTo Done
NFS delivery Done Finance Exam Done
EuroXpro adn CD Preparation Done
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Overall Factors Positive
• Help from our accountants regarding law and tax issues
• Commited Financial Model WG
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Overall Factors Negative
• 3 Working days in January
• Overload with small cases due to low amount of working days and peek of career days and EuroXpro together
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Finance in Q1 2014
Key Achievements: • Introducing new reporting
system for @PLAD • Creation of MC-LC and
Dev fund • 90 % of people received
their PIT - 11 declaration • Successful conference
delivery • Invoiced all of the
companies for CD and countries for EuroXpro
• Creation of Finance Model Draft
Key Non-Achievements
• No budget Sum Up after half a year
• Not finished cases regarding career days ( mostly due to late response from LCs )
• Transition process did not start
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Finance in Q2 2014
Key strategies for next quarter:
• Finished Case with Taxes for association
• Transition process with successor
• Finished all of the cases from previous years
• Leaving clear state for successor
Key challenges for next quarter:
• Lack of working hours to finish all of the mentioned to the left
• Availability of successor