PF System (20 Jan 2020) Page 1 of 7

Q & A: Pro Forma System Updated on 03/03/2020

This document is posted the questions received from HoD, Coordinator & Roadshow PF system (https://pf.upsi.edu.my)

No. Question or Problem: Answer: PIC:

1 a) How to check your own status such HoD, Coor, TDA, Dean, Admin?

Five type of status: HoD, Coor, TDA, Dean, Admin If the status is not matched, please contact BPQ.

HoD, Coor, TDA, Dean, Admin

BPQ

2 a) How to assign Coordinator from other department/faculty? Click on “Create/Review” > search the course > click on “Create”

b) Why Coordinator don’t received the task (PF entry)

after assigned by HoD?

a) Tick on “All Faculty”. b) Please check & confirm the current Staf ID (Maybe

previously they were part-time staff in UPSI).

HoD

b)

a)

PF System (20 Jan 2020) Page 2 of 7

No. Question or Problem: Answer: PIC:

3 I’m unable to fill in the course information (e.g. synopsis, SLT etc.) BUT not due to PLO batch.

Please update your browser or try to use other browser.

Coor

4 How to solve problem of wrong assigned? - HoD need to reassign the coordinator to other

lecturer. - If the course is inactive or no longer offered or old

course code, HoD need to assign the course to HoD as HoD know the course was inactive or no longer offered.

HoD need to reassign the coordinator using PF system:

HoD

5 Penjanaan PF kursus, apakah kohort atau batch (PLO dan CLO) yang sepatutnya digunakan? Coordinator perlu pastikan*: - Pelajar lama atau sebelum semakan perlu

menggunakan PLO dan CLO kohort sebelum semakan contohnya semakan 2014.

- Pelajar baharu selepas semakan perlu menggunakan PLO dan CLO kohort selepas semakan contohnya semakan 2019.

- Jika terdapat pelajar sebelum dan selepas semakan dalam kursus tersebut, maka, Coordinator perlu menggunakan PLO dan CLO kohort selepas semakan contohnya semakan 2019.

Pertukaran CLO dan PLO Batch boleh dilakukan seperti berikut:

Coor

PF System (20 Jan 2020) Page 3 of 7

No. Question or Problem: Answer: PIC:

*Jika kurang pasti, mohon berbincang dengan KJ. Nota: Pertukaran Kohort atau Batch akan menyebabkan kehilangan data di bahagian SLT. Coordinator perlu berhati-hati semasa membuat pemilihan. Peringatan Pop up message akan dipaparkan semasa pemilihan.

6 How to Solved PLO Batch Code?

PLO Batch Code not found. Please contact HoD Please ask HoD to login and check OBERS using IMS (Faculty) including PLO, Mapping MQF, Origin, Batch, Learning domain, Weightage (Final) & Mapping CLO-PLO. Refer 7 for further explanations.

HoD

a)

PF System (20 Jan 2020) Page 4 of 7

No. Question or Problem: Answer: PIC:

7 Why am I unable to choose PLO and CLO Batch? PLO Batch: HoD need to setup 2 PLO Batch at PLO

Setup > MQF Programme Setup

CLO Batch: HoD need to setup 2 CLO Batch at PLO

Setup > CLO Subject Setup, HoD need to fill in the CLO twice (e.g. Semakan 2014 & Semakan 2019).

HoD

a)

b)

b)

a)

b)

PF System (20 Jan 2020) Page 5 of 7

No. Question or Problem: Answer: PIC:

CLO Mapping: HoD need to map CLO with PLO at PLO Setup > Subject Setup by Programme, HoD need to click on “Origin” and Key in Exam Weightage (e.g. 40). Then, CLO Mapping (e.g. SFR3996-01 for Semakan 2014 & SFR3996-02 for Semakan 2019).

Problem with Total Percentage for Final Exam:

Problem with CLO-PLO mapping:

c)

c)

c)

c)

PF System (20 Jan 2020) Page 6 of 7

No. Question or Problem: Answer: PIC:

8 Submission Problem:

Refresh is needed after all the issues are settle. Particularly after modification in OBERS.

Coor

9 What is the difference between the Master Copy (e.g. Review 1) and the Current Semester (e.g. A192)? Penjanaan Master Copy (cth: REVIEW 1) adalah untuk menwujudkan kursus tersebut dalam sistem PF buat kali pertama dan terdapat beberapa perkara penting perlu dikunci seperti a)Sinopsis, b)Semester & Tahun mengikut buku program, c)PLO, CLO, Learning Domain dan Pemetaan PLO-CLO-Learning Domain. Perkara-perkara tersebut perlu diisi oleh Coordinator untuk kali pertama dan akan dijana secara automatik pada semester berikut dan kekal sehingga semakan program dibuat. Selepas pengesahan Master Copy (cth: REVIEW 1), sistem akan menawarkan PF semester semasa (cth: A192) dan Coordinator perlu click button "Copy PF" dan semua maklumat Master Copy (cth: REVIEW 1) akan dimasukkan dalam kursus A192 tersebut. Terdapat perkara-perkara dalam PF telah dikunci dan staf akademik juga berubah mengikut semester semasa, mohon Coordinator semak semula maklumat dan boleh membuat perubahan di bahagian-bahagian dibenarkan seperti a)Kaedah Pengajaran dan Pentaksiran,

a) Master Copy (e.g. Review 1) b) Current Semester (e.g. A192) c) click button “Copy PF” d) Pop up Copy PF from past semester/Review

HoD Coor

b)

a)

PF System (20 Jan 2020) Page 7 of 7

No. Question or Problem: Answer: PIC:

b)Kemahiran yang boleh dipindahkan, c)Kandungan kursus, d)Pengagihan Jam Pembelajaran Pelajar SLT tetapi CLO Weightage mesti dikekalkan, e)Keperluan khas atau sumber untuk menyampaikan kursus, f)Rujukan, g)Maklumat tambahan lain). Selepas semakan dan perubahan yang dilakukan, Coordinator perlu submit untuk pengesahan HoD. Kenapa perlu submit 2 kali? Coordinator menghasilkan master copy (cth: Review 1) mungkin berbeza dengan Coordinator semester semasa (cth: A192) & kegunaan Review 1 bagi semester berikut.

10 How to reject the Approved PF? Email to: thosw@fsmt.upsi.edu.my and cc bpq@upsi.edu.my Subject: Permohonan untuk REJECT PF KURSUS bagi Program xxx atau Kursus xxx Content: Mohon nyatakan sebab permohonan untuk REJECT PF KURSUS bagi Program xxx atau Kursus xxx

This action can only be performed by admin after received email from HoD.

HoD

BPQ

PIC = Person in Charge; HoD =Head of Department; Coor = Coordinator

Any additional questions regarding this PF system must be directed to BPQ (Coordinator: Dr. Tho Siew Wei) – thosw@fsmt.upsi.edu.my

d) c)