PURCO SA Purchasing Consortium Southern Africa. Company Profile-11/03/2014 2 VISION STATEMENT The...

PURCO SA

Purchasing Consortium

Southern Africa

Company Profile-11/03/2014 2

VISION STATEMENTThe Purchasing Consortium Southern Africa (PURCO SA) shall strive to be a leading centre of excellence in procurement, using best practices in an ethical, open and transparent manner to support Higher Education in Southern Africa.

MISSION STATEMENTThe Purchasing Consortium Southern Africa (PURCO SA) is committed to the principles of collaboration with its members to save time and money through professional and focused collaborative procurement whilst strengthening partnerships with all stakeholders in the Higher Education Sector in Southern Africa.


14 Associate Members

>R1B (2014)

90 Contract Types

250 Active Suppliers

26 South African Public Universities3 Non-South African Universities


Non Profit Organisation (NPC) World first ISO 9001:2008 HE purchasing consortium Created by our members to serve our members Our members are our shareholders Operating since 1978 PURCO SA subscribes to the BBBEE Act of February

2007 PURCO SA is a level 2 contributor Procurement co-operation Top Management support and co-operation for improved

savings and efficiencies

PURCO SA FACTS


PURCO SA FACTS

43 Members- target to reach100 Full and Associate Members >R1B collaborative spend Strategy built on 3 pillars

Quality- ISO 9001:2008 listed Technology- E-procurement platform for HE Professional training and development – Training Academy / CIPS

3 Categories of Contracts Collective Individual Negotiated


Achieving competitive upfront prices and back-end rebates

Creating an opportunity for experts to contribute. Creating an environment for interchange of ideas,

sharing new developments and benchmarking of activities.

Focusing on and specialising in specific contracts that are commonly used by our members.

Neutral party in tender adjudication process on tenders specific to members.

Saving time for buyers, allowing them to attend to strategic matters.

Spreading procurement costs over a greater spend.

PURCO SA ADDS VALUE BY:


WORKING PROCESS

Board meeting: Executive management meetings x 4

JPPF: forum for procurement managers to plan, discuss issues of common interest and formulate action plans x 2 Annually:

Conference: involve all stakeholders, new industry developments, new procurement practices, professional development, etc.

AGM: Annual General meeting for members, to report back and elections of board representatives.


Ongoing: Contract negotiations: tender or RFP

process -2-3 months Rebates: to PURCO SA from suppliers at

minimum of 2% of total turnover Incentives: to members, best prices

upfront and annual rebate disbursements to members.

Independent Benchmarking Savings reporting Member visits

WORKING PROCESS


Public Transparent Open Objective Aligned with Member procurement policies Independent Benchmarks

PURCO SA TENDER PROCESS



Invitation from Member Meeting with Specification Committee Draft and finalise tender document / project plan Public tender/advertise Receive tenders Evaluate tenders Produce draft report & present to Evaluation Committee Finalise recommendations & present to Award Committee Award Committee-approves &/or send to EMC depending on

value of tenders Appointment made /sign contract and SLA Assist with annual escalations/performance management of

suppliers Contract cycle begins after 3 years



Mandatory Documents Income tax / VAT / BBBEE / WCA /

Fin.statements / lndustry specific licences Non-compliant tenders rejected

Functionality Evaluation References/ Experience /Quality

/Maintenance & Support / Training / Locality Threshold is 70% Rejected if < 70%

Price and BBBEE Evaluation Tender <1Rm 80:20 Tender >1Rm 90:10


MEMBER BENEFITS

Upfront in terms of low prices, significant savings

Back- end rebates Staff & admin cost reduction Single point of contact for 100’s of goods Single channel of communication No duplication of activities Eliminates request for 3 quotations by using

PURCO SA contract Aligned to members’ financial policy Members are shareholders in the company


WHY ITS GOOD FOR SUPPLIERS?

1 Point of contact to reach a vast Membership Increase of volumes due to the aggregate

spend of the Membership Long term partnerships Higher profits, reduced time and reduced

costs Central point for promotions and marketing Access to PURCO SA website and newsletter Access to National forums – JPPF, User

groups, Regional meetings; Annual Conference


SCOPE OF OPERATION

INSTITUTION PROVINCE PURCO SA REGION

Council for Scientific and Industrial Research GP CENTRAL

Council on Higher Education GP CENTRAL

Engineering Council of South Africa GP CENTRAL

MINTEK GP CENTRAL

Monash University GP CENTRAL

National Research Foundation GP CENTRAL

North West University NW CENTRAL

Polytechnic of Namibia NAM CENTRAL

Quality Council on Trade and Occupation GP CENTRAL

Sol Plaatje University NC CENTRAL

South African Bureau of Standards GP CENTRAL

Tshwane University of Technology GP CENTRAL

UMALUSI Council for Quality Assurance in General and Further Education and Training GP CENTRAL

University of Johannesburg GP CENTRAL

University of Limpopo – Medunsa GP CENTRAL

University of Limpopo – Turfloop GP CENTRAL

University of Mpumalanga MP CENTRAL

University of Namibia NAM CENTRAL

University of Pretoria GP CENTRAL

University of South Africa GP CENTRAL

University of the Witwatersrand GP CENTRAL


SCOPE OF OPERATION

INSTITUTION PROVINCEPURCO SA

REGION

University of Venda GP CENTRAL

Vaal University of Technology GP CENTRAL

Nelson Mandela Metropolitan University EC EC

Rhodes University EC EC

University of Fort Hare EC EC

Walter Sisulu University EC EC

Central University of Technology FS FS

University of the Free State FS FS

Centre for the AIDS Programme of Research in South Africa - CAPRISA KZN KZN

Durban University of Technology KZN KZN

K-RITH KwaZulu-Natal Research Institute for Tuberculosis and HIV KZN KZN

Mangosuthu University of Technology KZN KZN

SANTRUST KZN KZN

University of KwaZulu-Natal KZN KZN

University of Zululand KZN KZN

Boland College WC WC

Cape Peninsula University of Technology WC WC

Milpark Education WC WC

Stellenbosch University WC WC

University of Cape Town WC WC

University of the Western Cape WC WC


CONTROL & REPORTING

MEMBERS

BOARD OF DIRECTORS

CHIEF EXECUTIVE OFFICER

PERSONALASSISTANTOperations Manager

FINANCIAL CONTROLLER

CONTRACTS ADMINISTRATOR




FINANCIAL ADMINISTRATOR

CONTRACTS MANAGER

CONTRACTS MANAGER

CONTRACTS MANAGER

CONTRACTS MANAGER

CONTRACTS MANAGER

PROJECTS CO-ORDINATOR


Company Profile-11/03/2014 17S.GOVENDER

BOARD MEMBERS

Vuyo Memani-SedileUnisaVice-Chairperson

Riaan BassonStellenbosch University

Chris LiebenbergUniversity of Free State Chairman

Buggy PillayUniversity of Johannesburg

Johan WassermanNelson Mandela Metropolitan University

Morgan Thambiran Durban University of Technology

David TsieaneVaal University of Technology


BOARD MEMBERS

Gladman JamesUniversity of Fort Hare

Trevor AdamsUniversity of Cape Town

Naeem MoollaUniversity of Pretoria

Joel NkhunaUniversity of Limpopo

Errol EarlNorth-West University

Precious DubeUniversity of Kwa Zulu Natal


Trevor Adams Western Cape Region University of Cape Town

Jakes Jacobs Eastern Cape Region Nelson Mandela Metropolitan University

Eschell BoshoffCentral Region University of South Africa

Morgan ThambiranKwaZulu Natal Region Durban University of Technology

REGIONAL CHAIRPERSONS


THANK YOU

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