Purchasing Department Round Rock, Texas 78681 Director

Purchasing Department 16255 Great Oaks Drive Round Rock, Texas 78681 512.464.6950 ● fax 512.464.6975 Jamie Spiegel Director March 20, 2008 REQUEST FOR PROPOSALS (RFP) Electronic Assessment and Data Analysis System The Round Rock Independent School District (RRISD) invites qualified firms to submit Proposal responses for an electronic assessment and data analysis system. Proposals will be received until the time and date indicated below, by the Round Rock Independent School District, Purchasing Office, 16255 Great Oaks Drive, Suite 200, Round Rock, Texas 78681. The envelope containing one (1) clearly identified original of the Proposal response, and six (6) clearly identified, identical copies of the original, shall be plainly marked:

Proposal Response for Electronic Assessment and Data Analysis System RFP Number P08-158 Closes 2:00 P.M., April 22, 2008

All interested vendors are encouraged to read thoroughly the RFP to ensure that all required documentation is included in their Proposal response. Failure to provide all required documentation may be grounds for rejection of the response. The Board of Trustees reserves the right to reject any and /or all proposals, to award contracts for individual products or services as may appear advantageous, and to negotiate separately in any manner necessary to serve the best interest of the District. No proposals may be withdrawn for a period of ninety (90) days subsequent to the deadline for receipt of Proposal responses without the prior written consent of the Board of Trustees, Round Rock Independent School District. Thank you for your interest. Respectfully, Jamie Spiegel Director of Purchasing 512.464.6950 Fax: 512.464.6975

ROUND ROCK INDEPENDENT SCHOOL DISTRICT Electronic Assessment and Data Analysis System

Request for Proposal (RFP) Number P08-158

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SECTION I – SOLICITATION RESPONSE INSTRUCTIONS 1. INTRODUCTION.

Round Rock Independent School District (‘RRISD’ or ‘District’) invites your firm to submit a written Proposal response to provide an electronic assessment and data analysis system district-wide. RRISD is seeking a firm that has both experience and expertise in implementation and servicing of such a system. It is the intent of RRISD to solicit responses to the Request for Proposal (RFP) in accordance with the sections contained in this document. See Section II, Contract Requirements, for additional details of the project requirements.

2. GENERAL TERMS, CONDITIONS AND REQUIREMENTS FOR SOLICITATIONS.

This Solicitation shall be governed by the following documents unless an exception is otherwise taken within this Solicitation. Documents are incorporated by reference only, and are not attached as part of this Solicitation. A copy may be obtained at https://www.roundrockisd.org/home/index.asp?page=1010 or by contacting the RRISD Buyer listed on the cover. 2.1. Texas Education Code 44.031. 2.2. Purchasing and Acquisition, RRISD Policy CH (Legal). 2.3. Purchasing and Acquisition, RRISD Policy CH (Local). 2.4. General Terms, Conditions and Requirements for Solicitations, Version 3 Reference Document

No. GTCR-03 dated February 26, 2004. 2.5. Service-Related Terms and Conditions, Version 2, Reference Document No. STC-02 dated

February 26, 2004. 3. DISTRICT OVERVIEW.

The District covers an area of approximately 110 square miles and is located in southwest Williamson County and northwest Travis County. The District includes both north Austin and the City of Round Rock. The District can be characterized generally as a suburban area, which is a part of the greater Austin metropolitan area. A map of the District is available at the following District website address: http://209.184.141.5/transportation/BoundaryandWalkZones/current_school_boundaries.htm The District currently has four (4) high schools, one (1) ninth grade center, one (1) alternative learning center, nine (9) middle schools, twenty-eight (28) elementary schools, two (2) transportation centers, one (1) distribution/maintenance center, one (1) administration building, and two (2) central kitchens.

4. EXISTING DISTRICT NETWORK ENVIRONMENT. The District has constructed a metro optical network that consists of 24 strands of Corning MetroCor single mode Non Zero Dispersion Shifted fiber that interconnects all of the schools and administrative facilities in the District. The topology of the network is a “ring” architecture which consists of a “super-ring” that contains McNeil High School, Westwood High School, the RRISD Distribution Center, the District Administration Building/Round Rock High School, Stony Point High School, Ridgeview Middle School, and Wells Branch Elementary School. These locations serve as “super-nodes” that interface with the remaining 43 locations in the district and are connected via six sub-rings. The District selected Nortel Optera equipment to implement the fiber network. This solution provides Dense Wave Division Multiplexing (DWDM) exceeding an OC-192 line rate on the super-ring and DWDM at an OC-48 line rate on the sub-rings. A dedicated OC-3 SONET connection to each super

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node on the network provides for TDM applications. Up to 84 T1’s can be provisioned for voice and video applications. Gigabit Ethernet connections are provided to each super node for IP traffic. Sub-ring sites share gigabit Ethernet connectivity through each super note for IP traffic. The core routers, District-wide servers, centralized Internet access, and the Avaya S8710 telephone system are located at the RRISD Administration Building location. The District has three firewalls that protect the internal network from the Internet. Because of the increased activity of unauthorized individuals, the District does not allow the “opening” of ports on these firewalls. Ports will not be opened for vendor applications or for any type of vendor remote service or support. RRISD does have a DMZ that allows Internet/Intranet access with limited functionality for running web-based applications. The District has approximately 5000 wireless notebook computers deployed on mobile carts with 16 notebook computers configured to communicate with a Proxim 802.11b/g wireless access point mounted on top of the cart.

5. REQUEST FOR CLARIFICATION, INTERPRETATION AND QUESTIONS.

The District has created a web site that is intended for interested Proposers to direct requests for clarification, interpretations, and/or questions of current solicitations offered by Round Rock ISD. All requests must be submitted within seven (7) days prior to the closing of the RFP, and only fully completed requests for valid and current solicitations will receive a response; late or delinquent requests will not be entertained or answered. See the solicitation for the final date a request may be submitted. The web site is: https://www.roundrockisd.org/home/index.asp?page=3094 All requests must complete all information for this Solicitation. Failure to provide all information may delay a response from the District. The District reserves the right to inform the requester that the response to their request will be submitted through an addendum to all interested vendors and not be addressed directly through their request.

Once a request is received, a notification of receipt by the District will be forwarded to the contact email address. The Proposer is discouraged from contacting the District’s Buyer directly unless necessary. Contact with other employees of the District is prohibited during the RFP process unless directed by the Buyer or other District Purchasing officers. Proposers that fail to adhere to this requirement risk having their Proposals disqualified.

6. REQUIREMENT TO MEET ALL PROPOSAL PROVISIONS.

Each Proposer shall respond to all of the specifications and RFP terms and conditions. By virtue of the Proposal response, the Proposer acknowledges agreement with and acceptance of all provisions of the specifications except as expressly qualified in the RFP. Non-substantial deviations may be considered provided that the Proposer submits a full description and explanation of and justification for the proposed deviations. Whether any proposed deviation is non-substantial will be determined by RRISD at its sole discretion.

7. SUBMISSION OF PROPOSAL RESPONSES. This RFP states the overall scope of services desired, procurement terms and conditions, as well as the scope of vendor services to be provided. All Proposal responses should clearly detail how the proposed services can best satisfy District’s requirements, and the Proposer shall limit their response to each section within the allotted number of pages stated for each.

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The submitted Proposal must follow the rules and format established within this RFP. Adherence to these rules will ensure a fair and objective analysis of all Proposal responses. A Proposal response shall represent a true and correct statement and shall contain no cause for claim of omission or error. As directed by the Solicitation, the Proposer shall provide any and all certifications, form, and documents as stated within the Solicitation. 7.1. Response Submission Location.

Proposal responses shall be received at the following location by the RFP closing date and time. The District is not responsible for responses submitted to a different location, incorrectly delivered by the USPS or common carrier. A map to the District Purchasing Office can be found at https://www.roundrockisd.org/docs/14404127112007purchasing_offices_map_090407.jpg. Late responses will not be considered under any circumstances.

Round Rock Independent School District District Purchasing Office 16255 Great Oaks Drive Suite 200 Round Rock Texas 78681

7.2. Proposal Response – Hard Copy.

To assist in the evaluation process, the hard copy Proposal response shall be submitted in the following order, with each section clearly indexed and tabbed. 7.2.1. Section I: Executive Summary 7.2.2. Section II: Proposal Response Index 7.2.3. Section III: Proposal Response to Attachment A 7.2.4. Section IV: Cost Summary 7.2.5. Section V: Supplier Diversity Program Plan 7.2.6. Section VI: Company References 7.2.7. Section VII: Certifications and Representations 7.2.8. Section VIII: Proof of Financial Status 7.2.9. Section IX: Electronic Documents 7.2.10. Section X: Additional Documentation The Proposer shall submit one (1) clearly identified original of the Proposal response, and six (6) clearly identified, identical copies of the original.

7.3. Section I: Executive Summary. The Proposer shall provide an executive summary, briefly introducing their Proposal response, highlighting any specific areas that are considered of importance, and their commitment to Round Rock ISD to providing a program that will meet the District’s requirements. Page Numbering Scheme: No required for this section. Maximum length: 2 pages

7.4. Section II: Proposal Response Index. The Proposer shall provide a Proposal Response Index that provides the section numbers and headings, and the page numbers for each heading, allowing for ease in locating specific pieces of information within the Proposal response.

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Page Numbering Scheme: Section II-(page # within section) Maximum length: 1 pages

7.5. Section III: Proposal Response to Attachment A. The Proposer shall provide a Proposal response to all questions provided in Attachment A, Electronic Assessment and Data Analysis System – General Questions. The section shall be clearly delineated by the number assigned for each question. The answers shall be clear and concise, and not lengthy. If the Proposer does not have an answer to a question or the system being proposed does not provide the area addressed, the Proposer shall state ‘Not applicable’ or ‘Unable to perform’. Page Numbering Scheme: Section III-(page # within section) Maximum length: 30 pages

7.6. Section IV: Cost Summary.

The Proposer shall provide a cost summary based on the below implementation scenarios for the system being offered. The scenarios are: 7.6.1. All secondary campuses by August 1, 2008 7.6.2. All elementary campuses by August 1, 2009 All costs must be detailed, unbundled and separately listed. Submission should be for a fixed price solution. Proposal responses that do not detail specific costs may be considered non-responsive. Page Numbering Scheme: Section IV-(page # within section) Maximum length: 2 pages

7.7. Section V: Supplier Diversity Program Plan.

The District’s Supplier Diversity Program (‘SDP’ or ‘Program’) was developed to allow the District to provide a good faith effort in assisting small, women-owned and minority businesses in learning how to do business with the District, to informed these types of businesses of current and future purchasing activities, and to promote and encourage their participation in purchasing of all types of goods and services. For more information on the Program, go to http://www.roundrockisd.org/home/index.asp?page=2496. As part of their Proposal response, the Proposer shall provide a Supplier Diversity Program Form, included Exhibit A, stating the make-up of their company, and if their company qualifies as an SDP vendor. If the Proposer indicates that subcontracting opportunities will be available, the Proposer shall provide with the Proposal response on how, in good faith, their company will attempt to provide opportunities through outreach efforts to SDP businesses for identified subcontracting opportunities. A subcontractor is any person or company that provides supplies and/or services to a prime contractor where the suppliers/services are used to fulfill the prime contractor’s contractual obligations with the District. If the Proposer will be subcontracting and has already an established relationship with a subcontractor, a Supplier Diversity Form must be completed for the subcontractor. Page Numbering Scheme: Section V-(page # within section) – not required for forms. Maximum length: 2 pages plus Proposer’s SDP form and the number of forms required for subcontractors, if applicable.

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7.8. Section VI: Company References.

The Proposer shall submit a minimum of three (3) and up to five (5) references that have contracted with their company to provide like products and/or services. It is recommended that the Proposer show school districts equal to RRISD in size and structure, if possible. The form to be used for the Proposal response is provided in Exhibit B. An electronic MS Word document for completing this section will be provided at http://www.roundrockisd.org/home/index.asp?page=1001. Each reference provided shall include: 7.8.1. District Name 7.8.2. Contact Person 7.8.3. Address, City, State, and Zip 7.8.4. Contact Person Phone Number 7.8.5. Contact Person Email Address 7.8.6. Product Implemented 7.8.7. Brief Project Scope 7.8.8. Time Frame for the Project (contract award date to implementation sign-off by reference) Page Numbering Scheme: Not required for this section. Maximum length: 3 pages

7.9. Section VII: Certifications and Representations.

The Proposer shall complete, sign and provide all documents found in Exhibit C. The forms are: 7.9.1. Felony Conviction Notice. Must be completed based on the type of company submitting

the Proposal response. 7.9.2. Proposal Certification and Affirmation. This document must be signed by an authorized

representative that may legally bind the company and is to be included with the Proposal response for the response to be considered. Failure to sign and submit this document will disqualify the Proposal response.

Page Numbering Scheme: Not required for this section. Maximum length: 2 pages

7.10. Section VIII: Proof of Financial Status. The Proposer shall provide the following financial information with the Proposer’s executed original Proposal. 7.10.1. Financial statement, preferably audited, including your organization's latest balance sheet

and income statement showing the following items: 7.10.1.1. Current assets (e.g., cash, joint venture accounts, accounts receivable, notes

receivable, accrued income, deposits, materials inventory, and prepaid expenses).

7.10.1.2. Non-current assets (e.g., net fixed assets, other assets). 7.10.1.3. Current liabilities (e.g., accounts payable, notes payable, accrued expenses,

provision for income taxes, advances, accrued salaries and accrued payroll taxes).

7.10.1.4. Non-current liabilities (e.g., notes payable). 7.10.1.5. Capital accounts and retained earnings (e.g., capital, capital stock, authorized

and outstanding shares par value, earned surplus, and retained earnings).




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7.10.1.6. Revenues (e.g. sales, other income). 7.10.1.7. Expenses (e.g. cost of sales, administrative, general, interest expense, other). 7.10.1.8. Income (Loss) from Continuing Operations before Income Tax. 7.10.1.9. Income (Loss) from Continuing Operations before Cumulative Effect of

Accounting Change. 7.10.1.10. Net Income (Loss).

7.10.2. Name and address of firm preparing attached financial statement and date thereof. Attach a copy of the auditor's report, compilation report, or review report from an independent CPA firm.

7.10.3. If the financial statement is not the identical name of the Proposer, provide an explanation as to the relationship and financial responsibility of the organization whose financial statement is provided (e.g., parent-subsidiary).

7.10.4. If the organization identified in the financial statement will not act as Guarantor of the contract, provide the Guarantor’s company name and complete contact information.

7.10.5. Provide the following Financial Institution information. 7.10.5.1. Name of company; 7.10.5.2. Name of agent; 7.10.5.3. Address of agent; and 7.10.5.4. Phone number of agent.

7.10.6. Provide the following Surety Company information. 7.10.6.1. Name of bonding company; 7.10.6.2. Name of agent; 7.10.6.3. Address of agent; and 7.10.6.4. Phone number of agent.

Page Numbering Scheme: Not required for this section. Maximum length: 12 pages

7.11. Section IX: Electronic Documents.

The Proposer shall provide an electronic version of each of the above documents in a Microsoft Office formatted document (e.g. MS Word, MS Excel, etc.) or Adobe (.pdf) on a CD-ROM, as appropriate to the type of document being submitted.

7.12. Section X: Additional Documentation.

Additional pages may be included within the Proposal response, but must be included within the bound copy of the Proposal response, and cross-referenced as necessary. Unnecessarily lengthy documents are discouraged. The District reserves the right to tender its own contract which shall incorporate the requirements of this RFP and the successful Proposer’s response. It is suggested that if the Proposer has an establish contract agreement for the product offered, this should be included within this section and clearly identified. The Proposer must list any special provisions or clauses that it would like to have considered in the resulting contract and an explanation of the intent of such special provision or clause.

8. STANDARD PROVISIONS.

8.1. Supplemental Instructions or Changes made by Addendum. Any supplemental instructions or changes will be in the form of written addenda to this Solicitation. Verbal instructions or guidance shall not be considered binding. Any addenda will be made available to all prospective Proposers, prior to the due date for submittal of Proposals.



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It shall be presumed by the District that any addenda so issued have been received by the Proposer and such addenda shall become a part of the Proposal submittal. Proposers who have not obtained this Proposal solicitation document directly from RRISD shall be responsible for immediately notifying RRISD to receive all written addenda on a timely basis. Proposers who do not so notify RRISD and submit Proposals without receipt of all addenda issued may be deemed to have submitted Proposals not responsive to this RFP.

8.2. Conflict of Interest: Disclosure of Certain Relationships with Local Government Officials.

Any individual or business entity that contracts or seeks to contract for the sale or purchase of property, goods, or services with Round Rock ISD must file a Vendor Conflict of Interest Questionnaire with the RRISD Purchasing Office in accordance with Texas Local Government Code Chapter 176, no later than the 7th business day after the recipient becomes aware of facts that require filing. This requirement applies to a person who is an agent of a vendor in the vendor's business with the District. Forms and additional information are available at http://www.roundrockisd.org. Forms are also posted at the Texas Ethics commission's website at: www.ethics.state.tx.us/whatsnew/conflict_forms.htm.

8.3. Conflict of Interest: District Employee Relationships. As reference in RRISD Policies CH (Local) Purchasing and Acquisition, and DBD (Local) Employment Requirements and Restrictions, all Proposers must disclose the name of any RRISD employee who owns, directly or indirectly, an interest in the Proposer’s firm or any of its branches. Failure to provide such information may be grounds for disqualification of the Proposal response or cancellation of a contract resulting from this Solicitation. Purchase of services or equipment from a business owned in whole or in part by a District employee shall be permitted only when approved by the Superintendent and executed through a documented competitive process. Services that might be provided by the employee as an extension of the employee's regular job responsibilities is exempted from consideration.

8.4. Proposal Retention.

The District reserves the right to retain all Proposal responses for a period of 90 days after the Proposal closing date for examination, evaluation, comparison, and potential negotiations. The District also reserves the right to determine and waive non-substantial irregularities in any Proposal response, to reject any or all Proposal responses, to reject one part of a Proposal response and accept the other, except to the extent that the Proposal responses are qualified by specific limitations, and to make award as the interest of the District may require.

8.5. Withdrawal of Bids.

Any Proposer who is extended the privilege of withdrawing a Proposal response because of having proven mechanical error in their response may not be allowed to submit a response to a future RRISD solicitation on similar products and/or services for a period of not more than two (2) years.

8.6. Confidentiality of Documents.

All documents submitted as part of a Proposal response to this Solicitation will be deemed confidential during the evaluation process. Proposal responses will not be available for review by anyone other than RRISD Purchasing personnel, the evaluation team, or its designated agents, if so applicable. There shall be no disclosure of any Proposer’s information to a competing Proposer

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prior to award of the contract. Following award of contract, all Proposal responses become public documents and are available for public viewing upon written request to RRISD.

8.7. District Waiver.

The District reserves the right to waive as informality, minor deviations from specifications; waive any minor informality in any Proposal procedure; reject or cancel any or all Proposals; reissue a Proposal invitation; extend the Proposal opening time and date; consider and accept alternate Proposals, if specified in the Solicitation, when it is considered in the best interest of the District.

8.8. Availability of Funds.

In the event that sufficient funds are not available for the project, the District reserves the right to negotiate the scope of this contract, delay implementation, reject all Proposals, or award another type of contract other than that required in this RFP.

9. EVALUATION, NEGOTIATIONS, AND CONTRACT AWARD.

THIS IS A NEGOTIABLE PROCUREMENT, and as such, award will not necessarily be made to the Proposer submitting the lowest priced Proposal. The District shall accept the Proposal response it deems to be in the best interest of the District through the evaluation process. In making that determination which Proposal responses are deemed acceptable and may be reviewed further, the District shall consider the following criteria during the Step 1 evaluation process, in the order and priority as shown: Step 1 Proposal Scoring Matrix Criteria Proposal Response to Attachment A Evaluation 60% of total points

Cost Summary 35% of total points

Company References 5% of total points

Proof of Financial Status Pass / Fail

The District anticipates that the evaluation process may include multiple levels of evaluation, as example, but not limited to: Step 1: Initial review of the Proposal responses by the District’s Evaluation Team; Step 2: Interview(s) and/or presentation(s) of top Proposal response(s) from Step 1; and Step 3: Administrative review of finalist(s) from Step 2. The District reserves the right to add, remove or modify the above steps, and establish additional evaluation points for each step. If the District determines that additional evaluation steps are required to determine the best value between Proposers, the District reserves the right to consider any or all of the following additional criteria; the proposed price, the Proposer's experience, references and record for responsibility, or any other relevant factor that the District deems necessary to determine best value. RRISD reserves the right to make an award without discussion with any Proposer, after Proposal responses are received. Proposer responses should therefore be submitted on the most favorable terms.



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SECTION II – CONTRACT REQUIREMENTS 1. DESCRIPTION AND PURPOSE.

Round Rock Independent School District (“RRISD” or the “District”) will engage with the awarded Proposer, hereby known as “Contractor”, in accordance with the instructions, terms and conditions, and requirements/specifications contained in the associated Solicitation and the negotiated contract agreement, to implement and maintain an electronic assessment and data analysis system (“system”). The system must have the capability to be networked across the District, and have the ability for the District to safeguard benchmark questions while allowing campus personnel to utilize the system for their day-to-day testing needs. The system must gather and disaggregate all data resulting in multiple reports. The requirements for the system are described herein. The purpose of the system is to:

1.1. Replace the District’s current benchmark testing procedures and data analysis system; 1.2. Create a systematic campus common (short-cycle) assessment vehicle; 1.3. Provide student, classroom/teacher, school, and District results for groups of campuses, groups of

students, and groups of classrooms/teachers electronically to District staff; 1.4. Disaggregate results at each reporting level or unit of analysis, not just whole group or school; and 1.5. Provide an additional bank of items/questions that are aligned to the TEKS for use by teachers in

creating custom assessments that address specific objectives. 2. TERM OF CONTRACT.

The contract created shall be in effect from completion of installation based on the agreed upon milestones, anticipated for the beginning of the 2008-2009 school calendar year, for three (3) full school calendar years. Upon agreement of both parties, the contract may be extended in one (1) year increments for up to an additional four (4) school calendar years, for a potential seven (7) years. All extensions will be done as an amendment to the original contract agreement.

3. PRIME CONTRACTOR.

The District requires a comprehensive solution with a prime contractor with legal, project management and financial responsibility for all services rendered. If the Proposer will be contracting the services of a subcontractor, the prime Proposer shall be the sole point of contact for the District with regard to contractual matters.

4. DELIVERABLES.

The following is the anticipated deliverable schedule for the system. The system must be fully operational and functional by the indicated dates. Phase II will be based on available funds. 4.1. Phase I: All secondary campuses by August 1, 2008 4.2. Phase II: All elementary campuses August 1, 2009

5. TYPE OF CONTRACT.

The cost of the system shall be fixed price for the term of the contract, including any extensions if exercised by both parties.



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6. CONFLICT OF INTEREST: DISCLOSURE OF CERTAIN RELATIONSHIPS.

Annually, the Contractor shall file a Vendor Conflict of Interest Questionnaire with the RRISD Purchasing Office in accordance with Texas Local Government Code Chapter 176, no later than September 1st of that year. This requirement applies to a person who is an agent of a vendor in the vendor's business with the District. Forms and additional information are available at http://www.roundrockisd.org. Forms are also posted at the Texas Ethics commission's website at www.ethics.state.tx.us/whatsnew/conflict_forms.htm.

7. GENERAL REQUIRMENTS.

The system requirements shall meet at a minimum the following requirements.

7.1. Test Questions and Item Banks.

7.1.1. Assessment must meet or exceed testing industry standards for validity and reliability. 7.1.2. Include TEKS/SE’s aligned assessment questions in English and Spanish in the content

areas (math, science, social studies, language arts). 7.1.3. Includes all state standards (TAKS and TEKS/SE’s) for all subject areas (core content and

electives). 7.1.4. Test questions must be able to be associated with TAKS objectives and TEKS/SE’s. 7.1.5. Levels of questions. 7.1.6. Unlimited number of test questions. 7.1.7. Separation of District test questions for benchmarks from campus eligible test questions. 7.1.8. Associate lexiles with test questions/passages and quantiles with math test questions. 7.1.9. Efficient and simple use of foreign language characters, math and science symbols . 7.1.10. Create, edit, import test / item content. 7.1.11. Item type capability – various (multiple choice, short answer, open-ended response, fill in

the blank, composition, essay, etc.). 7.1.12. Create tests with graphs, charts, diagrams for test questions and answers. 7.1.13. Provide information on measurement error along with spectrum.

7.2. Test Making.

7.2.1. Option available to test students online; 7.2.2. Plain paper scanning or vial option(s); 7.2.3. Print tests and answer documents with precoded student demographic information.

7.3. Reports.

7.3.1. Multiple measure reports (predefined and ad hoc); 7.3.2. Include graphs and charts which are easily produced; 7.3.3. Reports by subgroups -- ethnicity, economically disadvantaged, bilingual, ESL/ELL

(English language learner), Special Education; 7.3.4. Item analysis capability; 7.3.5. Distracter analysis should be provided for teacher-made tests; 7.3.6. Lexile and quantile reports; 7.3.7. TAKS scale scores tied to assessments; 7.3.8. Tiered interventions student group reports (ability to group students based on District

established criteria); 7.3.9. District, campus, teacher, and individual reports based on District-established criteria; 7.3.10. Export to Excel, CSV, PDF formats; 7.3.11. Reports available in Spanish.

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7.4. Data upload and merges.

7.4.1. Upload/download and synchronize data with District systems (Pentamation and Cognos).

7.5. Communication.

7.5.1. Email capability for reporting (letters to parents, etc.); 7.5.2. Disseminate data reports online (email to staff, etc.).

7.6. Training and Support Components.

7.6.1. Unlimited face-to-face and online training opportunities; 7.6.2. Provide comprehensive training and ongoing support to central office and campus-based

practitioners on implementing the assessment, understanding results, and using assessment data to guide instructional improvement;

7.6.3. Provide a training plan and a train-the-trainers model for RRISD rollout of product; 7.6.4. Provide on-going technical support for the length of the contract.



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EXHIBIT A: Supplier Diversity Program Form The Round Rock Independent School District’s Supplier Diversity Program ensures that the District will use its best efforts to ensure that small, women-owned and minority businesses are informed of current and future purchasing activities and will promote and encourage the participation of minority-owned, women-owned, and small business in purchasing of all goods and services. Nothing herein shall be construed to neither authorize nor require expenditure of funds for goods and services apart from normal and statutory purchasing processes. All information provided is subject to verification and this form may be incorporated into any resulting contract. Part I - Small, Women-Owned or Minority Business Identification Please check the appropriate boxes below related to your company’s business code, the ownership status and certification affiliation, if applicable: Business Code □ Sole Proprietorship □ Partnership □ Corporation □ Joint Venture

Business Ownership □ Small Business □ Woman Owned □ Minority Owned □ Large / Non-Minority

Certification □ State of Texas □ Capital Metro □ Self Proclaimed □ Other (Attached) Part II - Special Requirements for Bids Exceeding $10,000 RRISD encourages current and potential contractors to provide opportunities to qualified small, women-owned and minority businesses for subcontracts. A subcontractor is any person or company that provides supplies and/or services to a prime contractor where the suppliers/services are used to fulfill the prime contractor’s contractual obligations with RRISD. If your firm will provide all of the labor and/or materials required for this procurement, please complete Section A below. If your firm will subcontract any portion of this procurement, please complete Section B below, and disclose all subcontractors Section A - Firm Is Providing All Of The Items/Services Required For This Procurement:

My firm has not identified any subcontracting opportunities and will not subcontract any portion of the work. Yes (√)

Section B- Firm Will Subcontract A Portion Of The Items/Services As Listed Below:

My firm has identified subcontracting opportunities and will subcontract a portion(s) of the work. Yes (√) Dollar Value of Bid: $

Name of Subcontractor Address Phone # Contact Person Amount of Subcontract

Name of Subcontract

Attach separate sheet as required. CERTIFICATION I, the undersigned agent for the firm named below, certify that the information concerning Supplier Diversity Information has been reviewed by me and the following information furnished is true to the best of my knowledge. Firm’s Name: ______________________________________________________________________ Signature of Company Official: ____________________________________ Date: _______________



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EXHIBIT B: Company References The Proposer shall submit up to five (5) references that have contracted with their company to provide like products and/or services as identified with the Solicitation. It is recommended that the Proposer show school districts equal to RRISD in size and structure, if possible. An electronic MS Word document for completing this section will be provided at http://www.roundrockisd.org/home/index.asp?page=1001. Reference 1

District Name

Contact Person

Address

City, State, and Zip

Contact Person Phone Number

Contact Person Email Address

Product Implemented Start Date End Date Time Frame for the Project (contract award date to implementation sign-off by reference) Brief Project Scope




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Reference 2

District Name

Contact Person

Address




Product Implemented

Start Date End Date Time Frame for the Project (contract award date to implementation sign-off by reference) Brief Project Scope



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Reference 3

District Name

Contact Person

Address




Product Implemented




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Reference 4

District Name

Contact Person

Address




Product Implemented




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Reference 5

District Name

Contact Person

Address




Product Implemented

Start Date End Date Time Frame for the Project (contract award date to implementation sign-off by reference)

Brief Project Scope



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EXHIBIT C: Certification and Representations A. Felony Conviction Notice B. Proposal Certification and Affirmation



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A. Felony Conviction Notice

State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a), states “a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony”. Subsection (b) states “a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract”.

THIS NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD CORPORATION

I, the undersigned agent for the firm named below, certify that the information concerning notification of felony convictions has been reviewed by me and the following information furnished is true to the best of my knowledge. VENDOR’S NAME: ___________________________________________________________________ AUTHORIZED COMPANY OFFICIAL’S NAME: _____________________________________________ A. My firm is a publicly-held corporation; therefore, this reporting requirement is not applicable. Signature of Company Official: _________________________________________________ B. My firm is not owned nor operated by anyone who has been convicted of a felony. Signature of Company Official: __________________________________________________ C. My firm is owned or operated by the following individual(s) who has/have been convicted of a felony. Name of Felon(s): ____________________________________________________ (Attach additional sheet if necessary.) Details of Conviction(s): _________________________________________________ (Attach additional sheet if necessary.) Signature of Company Official: ____________________________________________________



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B. Proposal Certification and Affirmation NOTE TO PROPOSER: Failure to complete and submit this certification and affirmation page will be grounds for disqualification of the associated Proposal response. The undersigned affirms that he or she is duly authorized to execute this certification and Proposal response, that this company, corporation, firm, partnership or individual has not prepared this Proposal response in collusion with any other person, firm or entity making or considering making a Proposal response to RRISD for any future District projects and that contents of this Proposal response as to prices, terms or conditions of said Proposal response have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this Proposal response. The foregoing is true and correct. RRISD, or any authorized representative of RRISD, is authorized by the undersigned to contact any firm, institution, or person listed above to obtain information that RRISD might determine as being desirable. The undersigned, by his/her signature, represents that he/she is authorized to bind the Proposer to fully comply with the terms and conditions of this Request for Proposal, including all forms and attachments included and/or referenced herein, if accepted within ninety (90) calendar days after Solicitation closing.

Company Name:

Company Address:

City/State/Zip:

Company Phone No:

Company Fax No:

Authorized Representative

Representative Title:

Representative Phone No.

Representative Email Address:

Representative Signature:

Date:



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ATTACHMENT A: Electronic Assessment and Data Analysis System – General Questions 1. What are the different access levels for District and campus personnel?

2. Describe the access level structure (flow chart).

3. What is the user-friendly rating of the system? How many clicks to get where you need to go? How many clicks to create ad hoc reports?

4. What are the test question options?

a. multiple choice

b. short answer

c. open-ended response

d. fill in the blank

e. composition

f. essay

5. What are the test question creation options?

a. Can test questions be imported from multiple sources including textbook test generators, Exam View, Envision (Pearson elementary math textbook), etc.? Please explain procedures.

b. Can test questions be tagged according to various criteria such as TEKS/SEs (i.e. Kilgo, Bloom, Taxonomy, etc.) or District developed criteria? Please explain procedures.

c. Can test questions be authored by teachers, principals, etc. and differentiated for use at the District level vs. the campus level? Please explain procedures.

d. How are graphs, charts, diagrams, symbols, and foreign language characters embedded for use in the assessment system? Please explain procedures.

6. What is the capacity of the test item question bank? How many? How sophisticated?

7. District benchmark test questions must be safeguarded from general staff use. How are test questions stored and secured for district level assessments while allowing other test questions to be available for campus use?

8. How are test questions and reports aligned to the lexile and quantile frameworks?

9. What are the test administration options? (online, paper-pencil, etc.)

10. How is the student demographic and test data merged to create pre-coded answer documents and demographic reports?

11. What procedures are used to upload/download and synchronize data with District systems (Pentamation and Cognos) on an ongoing basis?

12. List and describe the “canned” reports.

13. What is the flexibility and/or procedure for creating ad hoc/dynamic reports? How user- friendly is it to create ad hoc/dynamic reports?

14. How are charts and graphs used to display data?

15. Describe and provide examples of the following reports:

a. Item analysis

b. Demographic reports (ethnicity, social economic status, special education, bilingual/ESL/ELL, gender, grade level, campus, and teacher)



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c. Demographic reports related to standards and District related criteria

d. Item analysis connected to the TEKS/SEs and TAKS objectives

e. Campus level reports and district level reports

f. Tiered intervention reports that identify student groups or individuals at various levels of competency/proficiency

16. How are reports shared with:

a. District administrators

b. Campus administrators

c. Campus staff

d. Parents

e. Students

17. What are the assessment report export and viewing options?

18. What is the average time frame needed to setup and train staff on the use of your product?

19. List and describe all training options included in the purchase of the product?

20. How does the system provide “curriculum based measurement” assessments to monitor Response to Intervention (RtI) progress?

21. How does the system provide progress monitoring data/reports for students so that the District is in compliance with Response to Intervention (RtI) federal requirements? Progress monitoring as defined by federal guidelines is the periodic (weekly to monthly) checkpoints of growth. How does the design of the assessment lend itself to an analysis of student growth over time during the school year? (How do student data reports display student progress over time, graph norms, and student goals?)

22. Is the system able to capture data from TPRI / Tejas Lee / DRA2 / EDL2 test administrations? If so, please explain the procedures and describe or give examples of data reports.

23. What are the equipment / hardware requirements at the District and at the campus level? If any are needed, what is the “life” of the hardware? (i.e. If using scanners, what kind, and how often will they need to be replaced?)

Purchasing Department Round Rock, Texas 78681 Director

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