Purchasing & Contracts Division Update BCC Presentation November 15, 2011.
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Purchasing & Contracts Purchasing & Contracts Division Update Division Update BCC Presentation November 15, 2011
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Transcript of Purchasing & Contracts Division Update BCC Presentation November 15, 2011.
Purchasing & Purchasing & Contracts Contracts
Division UpdateDivision Update
BCC Presentation
November 15, 2011
OUTLINE
Mission Duties and Responsibilities Website Concerns Website Improvements Summary
1
OUTLINE
Mission Duties and Responsibilities Website Concerns Website Improvements Summary
1
Manage the County’s Procurement Program with integrity and professionalism assuring the highest quality contracts are awarded for goods and services at fair and reasonable prices.
MISSIONMISSION
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OUTLINE
Mission Duties and Responsibilities Website Concerns Website Improvements Summary
1
DUTIES AND RESPONSIBILITIESDUTIES AND RESPONSIBILITIES
Establish policies governing all purchases and contracts
Negotiate and Award Contracts for all types of goods and services, including Architectural-Engineering and Construction
2010/2011 awarded $414 M in Contracts
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DUTIES AND RESPONSIBILITIESDUTIES AND RESPONSIBILITIES
Encourage and promote fair and equal opportunity for all persons doing business with Orange County
Utilize broad based competition within the free enterprise system
Provide safeguards to ensure the integrity of the program
3
OUTLINE
Mission Duties and Responsibilities Website Concerns Website Improvements Summary
1
WEBSITE CONCERNS
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Potential bidders (Plan Holders) were not notified of due date for bids and proposals
Current contract vendors were not notified of impending contract expiration
Email notices of solicitations to vendors based on commodity codes required improvement
Coding System used to classify goods and services
Used to track costs for categories of goods and services
WEBSITE CONCERNS
6
No linkage between expiring contracts and new solicitations for the same goods or services
Term contract listings did not show all possible renewal periods
Vendors lack knowledge of projected procurements for upcoming fiscal year
OUTLINE
Mission Duties and Responsibilities Website Concerns Website Improvements Summary
1
WEBSITE IMPROVEMENTS
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Email notices to all potential bidders (Plan Holders) seven days prior to due date for bids or proposals
Current vendor will receive email notice thirty days prior to contract expiration
All Commodity Codes placed under broad groupings.
All vendors with a code under a grouping will receive an email notice for all procurements from grouping
When a new solicitation has been issued, an icon will be added to the contract that will link it to the new solicitation
Term contract listing shows all renewal periods for each contract
Projected Procurements for Construction and Architectural-Engineering Services for the fiscal year are listed on the website at the beginning of each fiscal year
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WEBSITE IMPROVEMENTS
OUTLINE
Mission Duties and Responsibilities Website Concerns Website Improvements Summary
1
Continue to work with our vendors to identify their specific needs
Work in partnership with ISS to help us meet the needs of the vendor community
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SUMMARY
Purchasing & Purchasing & Contracts Contracts
Division UpdateDivision Update
BCC Presentation
November 15, 2011
