Purchasers’ Showcase 2007 Successful Bidding in the Public Sector March 2007.

Purchasers’ Showcase 2007

Successful Bidding in the Public Sector

March 2007

Agenda

• Introductions

• Some tips before the tips

• Tips for successful bidding

• The debriefing process

• Summary - question & answer period

Introductions

• Glenn Deck - Saskatchewan Property Management

Tips on Approach

• Know your customer ( Tip 11)– Where are they, what are they buying,

what is the market within government– Relationships are important

• Service and reliability– How responsive are you to your customers– We are moving away from “low compliant”

to more of a “best overall value” evaluation

Tips for successful bidding – Tip 1

• SUBMIT YOUR BID ON TIME:

-Late bids - date, time and location • We do not accept late bids


• Address all mandatory criteria– This is a show stopper - mandatory means

mandatory


• Fully address all rated requirements– May not be a show stopper but the quality

of the response will determine your standing in the competition


• Follow the requested format– Bidding with a different format will make it

more difficult for evaluators– There is a risk the evaluator will not find

pertinent information if it is not where they expect to find it


• Accepting the stated terms and conditions– Normally bidders must accept the terms

and conditions detailed in the tender


• Check your pricing– Unit price prevails where there is an error


• Changing your bid after closing– Your bid is irrevocable once the

competition closes


• Never make assumptions – if you have a question, seek clarification– The best advice is to make no assumptions– If you have a question - ask it


• Provide detailed information– We can only evaluate what has been

submitted. Even if we are familiar with your company we will only rate your proposal on what has been submitted

Tips for successful bidding –

Tip 10• Review the evaluation criteria and

selection method– Look to the solicitation document to

determine how your bid will be evaluated


Tip 11• Know your client – have market

presence -Meet with clients on a regular basis

-Keep your client information current

-Request a meeting to discuss the RFP

-Ask for any additional background information

-Do research on the web


Tip 12• Check SaskTenders.ca and daily

-We rarely use source lists so it is your responsibility to monitor our tender activity

-Keep current with your department contacts

www.SaskTenders.ca

http://www.sasktenders.ca/

Debriefing Process

The first step is to ask for one

• Obtain your strengths and weaknesses

• Ask questions

• Make it a positive experience

• Learn from the experience

– Our processes

Summary

• Read the document carefully

• Follow all instructions

• If you have a question ask it

• Establish relationships – invest the time to get to know your customer

Questions

• I would be pleased to discuss issues you have or answer any questions you have

• Glenn Deck - (306) 787-6895

• THANK YOU FOR YOUR INTEREST

Purchasers’ Showcase 2007 Successful Bidding in the Public Sector March 2007.

Documents

Transcript of Purchasers’ Showcase 2007 Successful Bidding in the Public Sector March 2007.