PUNJAB & SIND BANK

APPLICATION FOR EMPANELMENT OF INTERIOR

FURNISHERS

Application Reference No: - PSB/ZO. Delhi II/GA/EF/01/2017-18

LAST DATE OF SUBMISSION. 20-04-2018

ZONAL OFFICE

Delhi II

1. EMPANELMENT OF INTERIOR FURNISHERS

Punjab & Sind Bank is in the process of Empanelling 04-05 Interior Furnishurers for renovation of /

Offices /Branches ( Located in Delhi) furnishing & interior decoration, etc and similar projects

under Zo Delhi .

2. INSTRUCTIONS TO APPLICANTS

1) Generally, the routine works of the Bank are awarded/procurements are made by calling

competitive tenders/quotations from the empanelled contractors/vendors and in case of

emergent works/ works of small magnitude, the Bank may opt to award the work/procure

supply from any of the empanelled agencies, depending on the exigencies of the work on

nomination basis and also has the right for open tendering process for any particular work

depending on the nature & magnitude of the work, as per Bank’s policies / guidelines

stipulated by various statutory Authorities.

2) The empanelment of a contractor/Furnisher in Bank shall not confer any right on him either

to be necessarily issued the tender papers or for award of work. 3) Application form for empanelment shall be submitted in sealed envelope super scribing

‘Application for Empanelment as Interior Furnishers”. 4) The details of the applicants shall be submitted in the Bank’s prescribed “Application

Format” only. Wherever required and if the space provided is not sufficient, particulars can

be furnished as Annexures but such details shall be clearly mentioned in the respective

columns of the Application Format.

5) The applicant should ensure that the application is delivered at the given address within

prescribed date and time as mentioned in the advertisement. The application shall be accepted

by post / courier.

6) No costs incurred by the applicant in applying, in providing necessary clarifications or

attending discussions, conferences or site visits will be reimbursed by the Bank. 7) Documentary proof with respect to the prequalification criteria shall be furnished along with

the completed application form. Incomplete applications or applications without proper

proofs for establishing their credentials will be liable for rejection and no correspondence

will be entertained in this regard.

8) The empanelment will be made depending on the credentials submitted and acceptable

to Bank, For consideration of experience, works should have been executed in same name

& style of the firm in which empanelment is sought. 9) The evaluation will be based on the following;

a) Experience and reputation of the firm b) Empanelment with other Banks, PSUs, Govt. Institutions etc. c) Manpower & logistical support of the firm d) Previous experience with the Bank e) Registration with statutory tax authorities like IT, GST, Service Tax, VAT etc., as

applicable.

10) If found necessary, Bank may also consider inspecting the works undertaken by the

applicants, for which necessary co-ordination shall be made by them. Based on the details

furnished in acceptable format, inspection of works and eligibility criteria, the applicants

will be empanelled.

11) If found necessary, the Bank may adopt marking scheme for short listing the final list of

Interior Furnisher. The marking scheme so adopted will be disclosed before the last date of

submission of the applications.

1

12) Decision of the Bank regarding selection / rejection for empanelment will be final and

binding and no further correspondence will be entertained. The empanelled contractors will

only be informed by post. 13) If, information and details furnished by applicants are found to be false at any time in future

or any information withheld, which comes to the notice of the Bank at a later date, the

empanelment of such applicant will be cancelled immediately. 14) Applications received after the due date and time is liable to be rejected. 15) The empanelment shall be valid for a period of three years from the date of intimation letter

to the short listed consultants / contractors/suppliers/vendors. 16) The present empanelment is mainly for works for value upto Rs.30 Lacs . In case of any

high value works, Bank may undertake the works by project specific pre-qualification

exercise. 17) The applicant should enclose demand draft (non refundable) for Rs. 1,000/-(Rupees One

thousand only) in favour of Punjab & Sind Bank and payable at respective cities where

applications are submitted Delhi ii. 18) Completed empanelment document shall be submitted up to the last date given in

advertisement, during office hours to the office of: -

THE ZONAL MANAGER

PUNJAB & SIND BANK

ZONAL OFFICE DELHI II,

B- 38/39 INDUSTRIAL AREA

NARAINA, NEW DELHI

3. SCOPE OF EMPANELMENT

The scope of work of Contractors for Interior Furnishing Works broadly is to undertake original

interior furnishing works, alterations and renovations involving erection of partitions, cabins,

workstations, false ceiling, flooring, counters, paneling, storage units, furniture, blinds etc.

The contractors will be required to undertake comprehensive works covering civil, interior and

electrical works shall submit necessary documentary evidence for carrying out Civil, Interior and

electrical works, at the tender stage.

4. ELIGIBILITY CRITERIA

The applicant should have the following minimum eligibility criteria:

a) The applicant should have undertaken works in Government Departments / Public Sector

Undertakings / Central Autonomous Bodies / State Autonomous Bodies / Banks/

Financial Institutions and other reputed Private Firms during last 5 years .

One work/project costing Rs.16 lakh (80% of value of work Rs. 20 lakh

OR Two works/projects costing Rs.10lakh ( 50% of value of work Rs. 20 lakh

OR Three works/projects costing Rs.08 lakh (40% of value of work Rs 20

lakh) Each

b) The applicant shall submit the following documents/documentary proof along with the

application a. Bidder Profile as per Annexure I. b. Declaration by the Firm / Company has not been declared by Central Governments /

State Governments/ Public Sectors to be ineligible to participate for corrupt,

fraudulent or any other unethical business practice and Blacklisted by Government

body/established institutions. c. Copies of Work order and details of past installation and works in Hand. d. Copy of Partnership Deed / Registration certificate with Registrar of Companies (If

applicable) e. Details of Staff. f. Satisfactory Completion certificate. g. Audited Profit and Loss Account and Balance sheet for the year ending on 2014-15,

2015-16 and 2016-17. h. D.D/P.O for Rs 1000/- (Rupees One thousand only) being the cost of application. i. All pages of bid document must be signed and stamped. j. Tender Offer as per the prescribed format. k. Sample photographs of works undertaken by the firm ( Min.3- 4 Nos ). l. Latest I.T.R for the year ending on 2014-15, 2015-16 and 2016-17. m. Other information -Any other relevant information, which is necessary to be furnished,

must be provided.

n. Applicant should submit copy of the income tax PAN,GSTN Registration certificate

with valid registration number.

o. The applicant / firm / company shall be registered with ESI, EPF etc., as per extant

labour laws. The Requisite documents pertaining to registration for the same shall be

obtained.

c) The applicant shall have the average annual financial turnover of at least Rs. 80 Lacs in the

respective category during last 3 years prior to 31-03-2018. d) Contractors for all classes should have well-established office with adequate engineering

staff and the applicant / firm / company shall be registered with ESI, EPF etc, as per extant

labour laws.

5. APPLICANT OBLIGATIONS

1) The applicant should intimate change of address to the Bank. Failure to do so may result in

removal of his name from the empanelled list. 2) The applicant should not indulge in unethical practices. 3) The applicant should execute the works awarded to him strictly as per the terms and

conditions of the contract and specifications. 4) The applicant should co-ordinate with Bank Officials/Architects / Consultants/ Contractors, if

any, for smooth completion of the works. 5) Any Change in Constitution of firm without prior approval will render the applicant to be

removed from the panel. In case of conversion of a firm into two or more firms, fresh

empanelment is essential.

6. DISCIPLINARY ACTIONS

The Interior Furnisher shall have to abide by all the rules of empanelment and also by the terms

and conditions of the agreement/MoU. He shall have to execute the works as per contract on time

and with good quality. PSB shall have the right to suspend business with him for any period, debar

or remove the name from the approved list of Interior Furnishers indefinitely or for a period as

decided by PSB after issue of a show cause notice. Decision of PSB shall be final and binding on

the Interior Furnishers.

The name of the contractor may be removed from the approved list of contractors /Interior Furnishers by the Bank if he:

1. Fails to execute a contract or has executed it unsatisfactorily or 2. Persistently violates any important conditions of contract: or 3. Furnishes false particulars at the time of empanelment: or 4. Indulges in any type of forgery or falsification of records: or 5. Defaults in tax dues like Income Tax, Work Contract Tax, Sales Tax etc.

7. REVISION OF ABOVE RULES OF EMPANELMENT:

Bank may modify, add, delete and / or change any of the above rules and the same shall be

binding on all the empanelled Contractors / Consultants. Bank reserves its right to reject any /

or all the applications without assigning any reasons whatsoever.

8. DATE OF OPENING OF TECHNICAL BID:

Technical bid will be opened-26.04.2018

9. TECHNICAL EVALUATION CRITERIA

The Evaluation Committee (EC) shall carry out the entire evaluation process.

The Technical proposal evaluation process would focus on the ability of Interior

Furnisher to satisfy the technical requirements of the assignment, quality assurance

procedures and experience of Interior Furnishing works. Based upon the above pre-

qualification criteria, the technical proposals will be further evaluated on the following

criteria and rating will be provided as below.

SNo. DESCRIPTION RATING

1 Experience in Interior Furnishing works

Less than 5 years 0

upto 5 years 3

-do- 5 Years and 5

above

2 Experience in Interior Furnishing works for Other Bank branches

(applicable for both Government and Private Banks)

LL

Less than 3 Bank Branches

0

-do-

for 3 Bank branches 3

-do- More than 3 5

Bank branches

Average annual financial turnover during last 3 years prior to 31-

3 03-2017.

Less than 80 Lacs 0

Above 80 Lacs upto 100 Lacs

3

Above 100 Lacs 5

category

4 Empanelment with other Public Sector Banks for Interior Furnishing

works

Less than 3 Banks 0

-do- Up to 3 Banks 3

-do- More than 3 5

Banks

Marking based on Evaluation of the satisfactory certificates provided

5 by other Clients of the Interior Furnisher. For this the latest/last

completed project will be taken into consideration.

a) If Technical proficiency

i) Is Outstanding 5

ii) Is Very good 4

iii) Is Good 3

iv) Is Satisfactory 2

v) Is Poor 1

b) If Financial soundness

i) Is Outstanding 5

ii) Is Very good 4

iii) Is Good 3

iv) Is Satisfactory 2

v) Is Poor 1

c) If Mobilization of adequate T&P

i) Is Outstanding 5

ii) Is Very good 4

iii) Is Good 3

iv) Is Satisfactory 2

v) Is Poor 1

d) If Mobilization of manpower

i) Is Outstanding 5

ii) Is Very good 4

iii) Is Good 3

iv) Is Satisfactory 2

v) Is Poor 1

e) If General behaviour

i) Is Outstanding 5

ii) Is Very good 4

iii) Is Good 3

iv) Is Satisfactory 2

v) Is Poor 1

f) If the deviation in stipulated date of completion and actual date of

completion is

i) Delayed 1

ii) Actual Time 3

iii) Before Time 5

TOTAL SCORE 50

10. EVALUATION CRITERIA

Only the Interior Furnisher who score atleast 60% marks in Technical Evaluation process

will qualify to be empanelled with the Bank. Once the evaluation of technical proposals is

completed, the Service Providers who score the prescribed cut-off score & above will only

be short listed. In case, none of the required no. of furnishing contractors or less than

the no. of furnishing contractors required to be Empanelled fail to reach the cut-off

score of atleast 60%, then the Bank, at its sole discretion, may qualify required no. of

Interior Furnishers on the basis of the top scores.

ANNEXURE I

INFORMATION TO BE FURNISHED BY THE APPLICANTS

1 Name of the Applicant/Firm/ Organization

Postal address

2 Registered Address

Telephone nos

Mobile nos.

E-mail address

Postal address

3 Address for

Telephone nos.

Communication

Mobile nos.

E-mail address

4 Year of establishment (enclose documentary

proof)/Experience in

no. of years

o Company

o Partnership

5 Status of the firm (Enclose copy) o Proprietor Firm

o Individual

(attach proof)

Name of Proprietor/ Partners/ Directors of the

i)

6

Organization/Firm with Qualification.

ii)

Registration Details

Companies/Firm Registration Number & date

GST Registration No: ( Copy shall be enclosed)

7 Income Tax Number: ( Copy shall be enclosed

PAN Number: ( Copy

shall be enclosed

Name and address of Bankers.

8

Enclose Solvency Certificate

Important major projects on which the firm was

engaged in the last 5 years and their estimated

9 cost, stage of work viz. planning and

construction, the full address of clients shall be

indicated against each project.

Year Value of Work

10 Specify the maximum value of work done in a 2014-15

year

2015-16

2016-17

11

A Average Annual financial turnover during last

three years Year Annual turnover

Important major projects on which the firm is

2014-15

2015-16

2016-17

engaged at present and their estimated cost,

11 B stage of work viz. planning and construction,

the full address of clients shall be indicated

against each project.

Whether an assessor of income tax, if so,

12 mention Permanent Account Number furnish

copies of Income Tax Clearance Certificate.

Furnish copies of audited Balance Sheet and 13 Profit & loss account (audited) for the last

three years.( FY 2014-15, 2015-16,2016-17)

If you are registered in panel of other Organization / Statutory bodies such as CPWD,

PWD, MES, Banks, etc, furnish their name, i)

Category and date of registration.

14

( furnish proof)

ii) iii) iv)

Details of three responsible clients/ persons 1.

to whom the major works carried out by the

applicant with address and telephone number

who will be in a position to certify about the

15 quality as well as past performance of your

organization

2.

Details of Application Fee DD No. :

16 Date:

Issuing Bank / Branch:

Furnish copies of Satisfactory Completion

Certificate only from PSU Clients (Minimum 3

Nos). (The completion of the projects considered

17 for this satisfactory completion should not be

later than 1 year from the date of the

application).

9

To,

The Zonal Manager Punjab & Sind Bank

Ref: Application for empanelment as Furnishing Contractor.

Dear Sir,

I / we have read and understood the instructions and the Terms & Conditions mentioned in the application form. I / we do hereby declare that

the information furnished in the application and the supplementary sheets are correct to the best of my knowledge and belief.

I / we authorize Bank to approach our Employers, Clients, Corporation, Organization etc. to verify the facts submitted by me/us.

Signature of applicant with seal

Name:

Designation:

Address:

Place

Date:

CLIENTS CERTIFICATE REGARDING PERFORMANCE OF THE CONTRACTOR

Name and address of the clients………………

Name of the interior furnisher…………………….

1 Name of work with brief Particulars

2 Agreement no. date

3 Agreement amount

4 Date of commencement of work

5 Stipulated date of completion

6 Actual Date of compeltion

7 Details penalty levied for delay (

indicate amount ) if any

8 Gross amount of work competed and

paid

9 Name and address of the authority

under whome work executed

10 Wheher the contract employed

qualified Engineer / Overseer during

execution of work ?

11 I) Quality of work Outstanding/ Very good /good/ Satisfactory / poor

II) Amount of work paid on

reduced rate , if any

12 i)Did the cdontractor go for

arbitration ?

ii)If, yes total amount of claim

iii) Total amount awareded

13 Comment son the capabilities of

the contractor

a. Technical Proficiency Outstanding/ Very good /good/ Satisfactory / poor

b. Financial soundness Outstanding/ Very good /good/ Satisfactory / poor

c. Mobilization of adequate T

& P

Outstanding/ Very good /good/ Satisfactory / poor

d. Mobilization of man power Outstanding/ Very good /good/ Satisfactory / poor

e. General behaviour Outstanding/ Very good /good/ Satisfactory / poor

Note: All columns should be filled in properly

Place- Signature of the clients

Name & Designation Seal of the Organisation

Date

PERFORMA –1

PARTICULARS IN RESPECT OF WORK EXECUTED

Name of the Bidder:

List of Important Works Executed by the Agency during the Last Five Years (Separate sheet can also be enclosed if required) Sr.

No

Name of the work/

project

executed

with

address

Short

description

of work

executed

Name and

address of

owner

Value of

work

executed

Stipulated

time of

completion

Date of

commence

ment

Date of

completion

If the work was delayed beyond stipulated date of completion, give reasons for the delay

Whether work was left incomplete or contract was terminated from either side, Give Details

Any other

relevant

information

1

2

3

4

Note:-Copies of the Agreement/MoU/Completion Certificate to be enclosed Place: Date:

Signature of the Applicant

PERFORMA- 2 LIST OF KEY PERSONAL PERMANANTLY EMPLOYED

Sr.

No.

Name

Designation

Qualification

Experience

Years with the

Firm

Any other

information

Place: Date:

Signature of the Applicant

PERFORMA –3

PARTICULARS IN RESPECT OF WORK IN HAND

List of Important Works in Hand/ in Progress

Sr.

No

Name of the

work/ project

executed with

address

Short

description

of work

executed

Name and

address of

owner

Value of

work

executed

Stipulated

time of

completion

Status Of

Work

If the work was

delayed beyond

stipulated date

of completion,

give reasons

for the delay

Any other

relevant

information

1

2

3

4

Note:-Copies of the Agreement/MoU to be enclosed Place: Date:

Signature of the Applicant