Public Works Presentation WCDTPW 200209
Transcript of Public Works Presentation WCDTPW 200209
Western Cape Department of Transport & Public Works
Introducing INFRASTRUCTUREMANAGEMENTSOLUTION
Western Cape Department of Transport & Public Works
ForewordThrough our Infrastructure Management Solution,
(IMS) proposes to assist the Western Cape Department of Transport & Public Works (the
Department)enhance its asset management practice to ensure its asset register
is accurate, complete, policy driven, statutorily compliant (GIAMA, GRAP,
PFMA, etc.) Auditor-General certified,
and significantly contributes to the overall achievement of the Department’s mandate.
Ngubane & Co also wishes to provide strategic support in achieving the Department’s,
Integrated Development mandate and provide the best value programme & project management support
to enablethe Department achieve its multifaceted strategic objectives.
Our excellent value solution is presented in the succeeding slides.
Western Cape Department of Transport & Public Works
agenda1. Our IMS team2. 7 things about our asset management
practice3. Government Immovable Asset Management
Act (GIAMA) Implementation support4. Strategic support for Integrated Development
mandate5. Project & Programme Management service
offering6. Our engagement philosophy7. Thanks & Questions
Western Cape Department of Transport & Public Works
Name: Kola Jolaolu, B.Sc Econs, FCA, PMP
Role: Engagement Director
CHARTERED ACCOUNTANT, ECONOMIST, PROJECT MANAGEMENT PROFESSIONAL with over two decades post qualification experienceexperience in professional accounting practice, financial management, mortgage banking, retail and investment banking.
He has led asset management projects and given training on asset management many countries in Africa, Australia and the UK.
Clients for which he has undertaken similar assignments in the past
The Office of the President of South AfricaDepartment of Foreign AffairsPetroSAPORTNET, etc.:
Name: Solomon Sikhosana, CA (SA)
Role: Programme Quality Assurer
CHARTERED ACCOUNTANT, BANKER, with audit, accounting, risk managementand internal control experience in investment banking and central banking.
Name: Rajesh Singh,Role: Hardcat™ & Systems Expert
SYSTEMS EXPERT, Implemented and still supports several Hardcat users across the world.
IMS TEAM
Western Cape Department of Transport & Public Works
Name: Thami Mdala-Maneli, LLBRole: Project Leader
Name: Hannes van Vuren, Role: Due Diligence Consultant
Name: Greg Cronje, CA (SA)Role: Business Case Expert
Name: Andre JoosteRole: Asset Accountant
IMS TEAM
Western Cape Department of Transport & Public Works
7Things to knowabout our Asset Management Practice
Western Cape Department of Transport & Public Works
1Proven, substantial track record in public sectorasset management.
Some of our public sector clients are:All the departments of the KwaZulu-Natal Provincial Government, National Department of Education, Western Cape Department of Education, THE PRESIDENCY, Department of Foreign Affairs, South African Express Airways, Mthonjaneni, Nkandla, & AbaQulusi Municipalities, KZN Coastal FET College, Competition Commission, Department of Provincial & Local Government, Limpopo Department of Health & Social Welfare, etc.
Western Cape Department of Transport & Public Works
2Accredited vendorof the World’s leading Asset Management software.
Ngubane & Co is the Exclusive South African Vendors& African Master Resellers of the Hardcat Asset Management Software
Western Cape Department of Transport & Public Works
3Able to identify, verify, mark and capture required data on any number of physical assets anywhere in the world
We verified the existence of about
500 000 assets in KwaZulu-Natal alone, verified over 25 000 specialist medical devices in 42 Hospitals in Limpopo &over 140 000 global assets of the Department of Foreign Affairs across 124 countries
Western Cape Department of Transport & Public Works
424/7 Support and on-going training sessions to users.
Standard terms of engagement includes a Software Licence Agreementwith Hardcat (Pty) Australia Ltd andan Ngubane Software Maintenance Agreement that guarantees at least 2 software upgrades a year& on-going user support. Our training, throughour SkillsAcademy™ includesa period of handholding with unlimited phone,e-mail and SMS contact with our consultants 24/7.
Ngubane & Co
Western Cape Department of Transport & Public Works
5Able to supply all software,hardware, auditing & datamanagement tools during implementationand provide on-going and expanding needs.
Ngubane & Co has offeredthe same services to all its clients over the years.We supplied over 400 software licences and 200 handheld scanners to KZN, about 120 scannersto the Department of Foreign Affairs, and supplied the needed skills to carry out the audit,data and project management to these clients.
Western Cape Department of Transport & Public Works
6Able to offer a flexibleand valuable on & offsiteAsset Management Service Level Agreement to the Department.
Ngubane & Co has Standard Terms of Engagement, Holistic Asset Management SLA, Software Support & Maintenance Agreementthat guarantees our clients world-class supportthereby achieving best practice standards.
Western Cape Department of Transport & Public Works
7Able to demonstrate proficiency in asset register balancing & reconciliation in order to reach an unqualified audit report.
Since Ngubane & Co’s intervention at the The Presidency, National Department of Educationand the Department of Foreign Affairs, we have been involved in asset register reconciliation and balancing resulting in clean audit reports for three consecutive years.
Western Cape Department of Transport & Public Works
FIXED ASSETMANAGEMENTPROTOCOL™
Western Cape Department of Transport & Public Works
P r o j e c t / Q u a l i t y / C h a n g e M a n a g e m e n t
Embed Asset Management Culture
Ensure Systemic integration
Implement benefits tracking Mechanism
Develop implementation Concepts
Develop detailed Implementation Plans
DevelopStrategy Options
Agree Preferred Options
EvaluateStrategy Options
Assess operating Environment
Determine Status
Assess Business Strategy
Establish Vision & Value Proposition
Pilot agreedOption(s)
Establish
Implementation
protocols
Acquire/ Adapt/ DevelopSystem
Rollout/ProjectManage
Potential Strategy Plan Implementation Mastery
FAM Protocol™ Overview
“Dummy”Trials
Harvest benefits
Continual Improvement Mechanism
CLOSE-OUT
Service Provider/ClientWorkshop
Obtain approvalfor Project
Project InitiationActivities
Evaluate implementation Concepts
Select preferred Concept(s)
Establish SiteOffices & Walkdown teams
Western Cape Department of Transport & Public Works
Our approach is to concurrently deploy eight (8) components of our methodology
Western Cape Department of Transport & Public Works
1.Change Management Strategy2.Project Management Framework3.Quality Assurance Plan 4.Data Integrity Management5.Information Technology Management6.Asset Management System (Hardcat™)7.Policy & Procedures Development Framework8.SkillsAcademy™ intervention & support
Western Cape Department of Transport & Public Works
GIAMA IMPLEMENTATION & SUPPORTSOLUTION
Western Cape Department of Transport & Public Works
SERVICE DELIVERY O
BJECTIVESSERVICE D
ELIVERY OBJECTIVES
IAM PRIIN
CIPLESIAM
PRIINCIPLES
GIAMA IMPLEMENTATION FRAMEWORK
Western Cape Department of Transport & Public Works
Immovable Asset Planning & BudgetingCycle Support
We can assist everystepof theway duringthis cycle
Western Cape Department of Transport & Public Works
StrategicSupport forINTEGRATED
DEVELOPMENTMANDATE
Western Cape Department of Transport & Public Works
STRATEGIC DUE DILIGENCE PROTOCOLTM
StrategicStrategic
StakeholderStakeholder Market StructureMarket
StructureGovernanceGovernance
Service Provider/ Supplier / NGO
Service Provider/ Supplier / NGO
National/ProvincialGovernment
National/ProvincialGovernment
International Organisations
International Organisations
Business PartnerBusiness Partner
ReputationReputation
MonitoringMonitoring
Authority &Responsibility
Authority &Responsibility
Resource AllocationResource Allocation
StrategicPlanning
StrategicPlanning
Change ManagementChange Management
EconomicEconomic
LogisticsLogistics
Market DynamicsMarket Dynamics
CompetitorCompetitor
InformationInformation
IT SystemsIT Systems Intellectual Property
Intellectual Property
Information ManagementInformation
Management
HardwareHardware
SoftwareSoftware
NetworksNetworks
Planning & Development
Planning & Development
OperationsOperations
Organisation & Monitoring
Organisation & Monitoring
Intangible AssetsIntangible Assets
Knowledge Management
Knowledge Management
FinancialFinancial
Liquidity & Credit
Liquidity & Credit
CollectabilityCollectability
Cash Management& Treasury
Cash Management& Treasury
FundingFunding
Capital StructureCapital
Structure
EquityEquity
DebtDebt
MarketMarket
Interest RateInterest Rate
Foreign ExchangeForeign Exchange
ReportingReporting
AccountingAccounting
Regulatory & Compliance
Regulatory & Compliance
OperationsOperations
ProcessProcess Physical Asset
Physical Asset
Service DeliveryService Delivery
Supply ChainManagement
Supply ChainManagement
Transfer PaymentsTransfer Payments
Plant, Estate & PropertyPlant, Estate & Property
Other TangiblesOther Tangibles
People & Culture
People & Culture
Occupational Health& Safety
Occupational Health& Safety
Learning OrganisationLearning Organisation
LegalLegal
LiabilityLiability
ContractContract
Legislative & Regulatory
Legislative & Regulatory
New Service Development
Human ResourcesHuman Resources
FraudFraud
Municipal CouncilMunicipal Council
EthicsEthics
EnvironmentEnvironment
Growth StrategyGrowth Strategy
SupportProcesses
SupportProcesses
Our Interrogation Tool
Western Cape Department of Transport & Public Works
OurProject& ProgrammeManagement Service offering
Western Cape Department of Transport & Public Works
PROGRAMME& PROJECT MANAGEMENTSUPPORT PROTOCOLS
Western Cape Department of Transport & Public Works
InitiatingProcessesInitiatingProcesses
ControllingProcessesControllingProcesses
ClosingProcessesClosingProcesses
ExecutingProcessesExecutingProcesses
PlanningProcessesPlanningProcesses
Project & Programme Management
Five-fold processes
PROJECT PORTFOLIO REVIEW PROTOCOL TM
INITIATION
Obtain Review approval
Establish "WAR” room
ReviewProjectEnvironment
Determine Project Management Maturity Profile
Determine Review Objectives
Hold Project Review Workshop
INFORMATION GATHERING
Obtain Project Information
ReviewProjectInformation
Develop Project Portfolio Database
Obtain Portfolio Sign-off
PROJECT ASSESSMENT
Determine Review Diagnostics
Obtain Approval for Diagnostics
Implement Project Review Diagnostics
RESULT REVIEW
Obtain Project Review Diagnostics Results
ReviewResults
Present Results to Stakeholders
Obtain in-puts
REPORTING
Review inputs from stakeholders
Finalise Review Results
Report Review Results
ProjectClose-out
QUALITY/CHANGE MANAGEMENT STRATEGY
Western Cape Department of Transport & Public Works
PROJECT SUPPORTOFFICE
HUMAN RESOURCES MANAGEMENT
RISKMANAGEMENT
CHANGE CONTROLMANAGEMENT
KNOWLEDGE MANAGEMENT
INTERNALTRAINING
VENDOR MANAGEMENT
CONTRACTMANAGEMENT
FACILITIES &ADMINISTRATION
QUALITY ASSURANCEMANAGEMENT
COST/BENEFIT TRACKING
PERFORMANCEMANAGEMENT
STAKEHOLDER MANAGEMENT
IT INFRASTRUCTURE & MIS MANAGEMENT
Project Support/Management Office
Western Cape Department of Transport & Public Works
Our engagementphilosophy
Western Cape Department of Transport & Public Works
Application of in-depth knowledge
Close collaboration with client
Project
management d
isciplin
e
Masterful Superior deliveryensuring that clientsreceive and deservethe credit.
O u r t r i u n e s t r a t e g y
5 – Phase Skills Mastery Protocol™ (5-Phase SMP™)
FOCUS ON THE INDIVIDUAL THE INDIVIDUAL AT WORK
1 2 3 4 5
Needs Definition Phase
Re-orientation Phase
Orientation Practice Phase
Mastery Phase
Technical Training Phase
Conduct Executive Interviews
Conduct middle level interviews
Conduct composite skills
development needs workshop
Determine skills development
needs catalogue
Conduct personal Re-orientation
workshop
Conduct formal appraisal per participant
Conduct a 5-month guided orientation
practice
Conduct & report on performance per
individual
Conduct introductory workshop to ultimate
work environment
1-month unguided placement to work
environment
Report back on Placement Experience
Determine Technical Training needs
CHANGE MANAGEMENT ON-GOING MENTORING
Re-introduction to Work
Environment
Conduct training in accordance with Relevant Professional
bodies requirements
Formal Appraisal
Ongoing Training
Demonstration of Acquired Skill &
Orientation
Propagation of acquired Skill &
Orientation
Mastery
High Productivity
Western Cape Department of Transport & Public Works
Many thanks for your attention.
We are happy to take any questions
www.ngubane.co.za