PUBLIC UTILITY DISTRICT NO. 1 · 2020-01-30 · PUBLIC UTILITY DISTRICT NO. 1 Cowlitz County,...

PUBLIC UTILITY DISTRICT NO. 1 Cowlitz County, Washington

961 12th Avenue

Longview, Washington

January 30, 2020

Prospective Bidders:

Cowlitz PUD invites your bid for furnishing all labor, tools, and equipment necessary to install

District-supplied underground 12.47 kV three-phase cable, 7.2 kV single-phase cable, 240V

single phase triplex secondary cable and communications cable throughout Cowlitz

County, Washington. This contract will be for an initial term of one year beginning April 1,

2020, with the option to extend annually for three additional years. Please see the

enclosed bid packet for more information.

Sealed bids are due before 2:00 p.m. on Friday, February 21, 2020, marked “Sealed Bid -

Contract UC1733 – Underground Cable Installation Contract” to the attention Sealed Bids,

Cowlitz PUD, 961 12th Avenue, PO Box 3007, Longview, WA 98632. Bid security is required.

All bids must be submitted on the enclosed Bid Form.

Please contact Ty Trahanes at (360) 501-9366, [email protected], with questions

concerning the work. Questions regarding contract terms, bid bond requirements, etc.

may be directed to me at (360) 501-9554, [email protected].

Best regards,

Stacie Pederson

Contract Manager

Contract UC1733, Underground Cable Installation Bid Packet

ADVERTISEMENT FOR BIDS

Notice is hereby given that Public Utility District No. 1 of Cowlitz County (Cowlitz PUD) is

seeking bids for the furnishing all labor, tools, and equipment necessary to install District-

supplied underground 12.47 kV three-phase cable, 7.2 kV single-phase cable, 240V

single phase triplex secondary cable and communications cable throughout Cowlitz

County, Washington as detailed in the specifications on file and available at the

Cowlitz PUD’s Main Office. This contract will be for an initial term of one year beginning

April 1, 2020, with the option to extend annually for up to three additional years.

Bids must be submitted to Cowlitz PUD, Attention: Sealed Bids, 961 12th Avenue, PO Box

3007, Longview, Washington 98632 before 2:00 p.m., Friday, February 21, 2020, and will

then and there be publicly opened. Bids shall be sealed and clearly marked "Sealed

Bid, Contract UC1733 – Underground Cable Installation Contract” and show the date

and time of bid opening. Bid security is required in the form of a Bid Bond, Cashier’s

Check or Certified Check in an amount equal to five percent (5%) of the amount of the

bid proposed.

Any bidder may withdraw their bid either in person or by written request at any time

prior to the time set for the bid opening. Cowlitz PUD reserves the right to accept or

reject any or all parts of any bid received; to reject the bid of any bidder who, in the

sole judgment of Cowlitz PUD, may not perform work acceptable to Cowlitz PUD; and

to waive any irregularities in the bids.

Bid documents are available on Cowlitz PUD’s website at:

https://www.cowlitzpud.org/about/bid-documents/

Publish: January 30, 2020


https://www.cowlitzpud.org/about/bid-documents/

PUBLIC UTILITY DISTRICT NO. 1 Cowlitz County, Washington

961 12th Avenue

Longview, Washington

CONTRACT UC1733

UNDERGROUND CABLE INSTALLATION CONTRACT

BID PACKET

BIDS DUE FEBRUARY 21, 2020


INSTRUCTIONS TO BIDDERS

1. SCOPE OF WORK

This proposal encompasses contract labor to install District-supplied underground

12.47 kV three-phase cable, 7.2 kV single-phase cable, 240V single-phase triplex

secondary cable and communications cable. Installations are generally along

County rights-of-ways, but can also be located on State highways or private

property. The successful bidder shall be given specific job specifications

throughout the plow season. It is expected that approximately 8 miles of single-

phase cable/duct will be installed during this plow season.

This contract is for an initial period of one year, with an option to extend annually

for three additional years upon mutual agreement. At each extension of the

contract, the contractor will be given the opportunity to adjust unit prices to reflect

changes in the economy.

2. LOCATION

The location of jobs will be primarily along rural Cowlitz County rights-of-ways or

private roads. Some jobs may require work along Washington State or city rights-

of-ways, inside easements on private property just outside the right-of-way, and

inside easements on private property along the backside of city lots (backyards).

On rare occasions jobs will require bridge attachments and cross country

installations. All jobs will be located inside of Cowlitz County, Washington. Where

applicable all work shall comply with local City/County policy. Therefore, the

successful bidder should thoroughly familiarize themselves with the appropriate

and most current City/County Accommodation of Utilities in Road Rights-of-Ways

publications, including all environmental requirements.

The District anticipates underground cable installation work to be performed

along the following roads during the 2020 contract term:

3030 Spirit Lake Hwy/Seaquest State Park, Castle Rock (4530’ 1-Phase)

Sandwood Rd, Sandwood Crest, & Sherwood Ln, Castle Rock (1850’ 1-Phase)

175-300 Dwight & 111-235 Anchor Rd, Castle Rock (3755’ 1-Phase)

122-330 S. Maple Hill Rd, Kelso (4177 1-Phase)

100-740 N. Maple Hill Rd, Kelso (3650’1-Phase, 3950’ 2-Phase)

100-194 Ball Park Rd, Kelso (4596’ 1-Phase)

100-209 Curtis Dr,/Curtis Ln, Longview (2977’ 1-Phase)

383-531Sauer Rd, Newman Rd, Matson Rd, Kalama (7495’ 1-Phase)


3. WORK CONDITIONS OF JOB SITES

Bidder acknowledges satisfaction with the nature and location of the work, the

general and local conditions, particularly those bearing upon handling and

storage of materials and equipment, availability of labor, roads, and uncertainties

of weather, water tables, or similar physical conditions at the sites, the

conformation and conditions of the ground, the character of the equipment and

facilities needed for the prosecution of the work. Any failure by Bidder to be fully

acquainted with all of the available information will not relieve a successful Bidder

from the responsibility for the successful performance of the work. Work at a job

site will not be considered complete until final County/State Road Department

approval is obtained.

4. SCHEDULE

Bids Due: February 21, 2020 by 2:00 p.m.

Contract Award: March 10, 2020

Begin Work: April 1, 2020

5. CONTRACTOR ELIGIBILITY

Washington State recently passed legislation requiring all contractors to complete

certain training prior to bidding or performing work on public works projects.

Training is provided by Washington State Department of Labor and Industries (L&I)

and may be completed online or in person at several scheduled training classes

around the state. Contractors that have been in business for three or more years

and have completed three or more public works projects are exempt from this

requirement. In order to bid on this project, your company must have record of

performing the training or qualify for the exemption. For additional information,

see https://lni.wa.gov/TradesLicensing/PrevWage/Contractors/Training.asp.

6. EXPERIENCE

A responsible Bidder shall have at least three years of experience of electric utility-

type work that is anticipated in the proposal. Bidder shall provide references for

similar work performed within the last three years. Such references shall be listed

on the form provided in Exhibit D.

7. CONTRACTOR’S PROPOSAL

The prospective Bidder's Proposal shall consist of:

1. The completed Bid Form, Parts 1 and 2

2. Bid Security of not less than five percent (5%) of the total bid as tendered in

Exhibit “B”, Page 1, must be submitted with the bid. Bid security shall be in

the form of a cashier’s check payable to the order of Cowlitz PUD, or a bid

bond with a corporate surety licensed to do business in the State of

Washington, conditioned that the bidder will pay the District as liquidated

damages the amount specified in the bond, unless such bidder enters into Contract UC1733, Underground Cable Installation Bid Packet

https://lni.wa.gov/TradesLicensing/PrevWage/Contractors/Training.asp

a contract in accordance with its bid and furnishes the performance bond

within ten (10) days from the date on which it is notified of contract award.

3. Completed experience forms (see Exhibits C, D and E).

4. Photos of the specific equipment the Bidder plans to use in performing work

under this contact. Equipment shall comply with the requirements of

sections 1 and 2 of Specifications (see Exhibit A).

a. Track-type prime mover plow equipment, photos shall include:

i. The complete machine, showing track-type prime mover with

rubber tired pull equipment attached to shear tooth.

ii. The cable carrying assembly.

iii. A close-up view of the plow shear tooth and cable chute.

iv. A rear view of maximum plowing offset with a tape measure

showing offset distance.

b. Boring machine and related equipment, photos shall include:

i. The complete machine

ii. Dump truck

iii. Reel carrying assembly

iv. Vacuum trailer

v. Mini-excavator

Sealed bids are due by 2:00 p.m. on Friday, February 21, 2020 and may be

submitted by mail or otherwise delivered to the attention of Sealed Bids, Cowlitz

PUD, 961 12th Avenue, P.O. Box 3007, Longview, WA 98632. Bids must be clearly

marked “Sealed Bid - Contract UC1733 – Underground Cable Installation

Contract”. All bids must be submitted on the Bid Form, attached as Exhibit B.

8. BID EVALUATION AND AWARD

The District’s evaluation of the bids will be based on the most responsive,

economical and responsible bid. The District shall consider the qualifications of

the Bidders, including specific crew experience in the electric utility field of work

and equipment operation (see Exhibits D, E and F), work experience with the

District, and the unit prices of Exhibit B.

The District reserves the right to accept or reject any or all parts of any bid received;

to reject the bid of any bidder who, in the sole judgment of the District may not

perform work acceptable to the District; and to waive any irregularities in the bids.

Quantities shown on the Bid Form are approximations only and are given as a basis

of comparison upon which the award of the contract can be made. Actual

payments to the successful contractor shall be based on actual quantities verified

in the field. An award will be made on or about Tuesday, March 10, 2020.

9. CONTRACT DOCUMENTS

The Contractor will be required to submit to Cowlitz PUD the following additional

documents as soon as possible after award of the contract, and be available for

work beginning April 1, 2020:


1. Signed Contractors Agreement (see Exhibit C for sample).

2. Certificate of Insurance meeting the requirements outlined in Exhibit C.

3. Performance Bond for 100% the contract price.

10. PUBLIC WORKS AND PREVAILING WAGE

All work described in this bid package is considered Public Works. Therefore, the

Contractor shall comply with prevailing wage laws, including the monthly certified

payroll reporting requirement that went into effect on January 1, 2020. The

Contractor shall be responsible for the compliance of all of its subcontractors.

Journeyman Rates: https://fortress.wa.gov/lni/wagelookup/prvWagelookup.aspx

Apprentice Rates: https://fortress.wa.gov/lni/wagelookup/ApprenticeWageLookup.aspx

Be advised that the February 21, 2020 rates for Cowlitz County will apply to the

work performed for this project. A copy of the current rates is available for viewing

at Cowlitz PUD; and, upon request, Cowlitz PUD will mail a hard copy to any bidder.

11. INTERPRETATION OF CONTRACT DOCUMENTS

The Specifications are considered by the District to be complete, clear and

understandable. Prior to submitting a Proposal, Bidders may contact the District for

clarification of language which may be contained in the bid documents.

However, failure on the Bidder’s part to request clarification as stipulated above

shall obligate the Bidder to abide by the District’s decision as to the intended

meaning of any portion of the provision.

12. UNIT COSTS

The unit costs shown on Exhibit B are the rates by which the District will compute

payments due the Contractor. The plowing, trenching, boring and device units

include all restoration as well as any required erosion or sediment control

measures. Unit costs for devices will include side trenching.

Unit costs are to be firm for the duration of this Contract for all work listed in Exhibit

B, plus additions or deletions as designated by the District’s representative.

Quantities shown on the proposal are approximations only and are given as a

basis of comparison upon which the award of the contract can be made and

shall not be subject to any compensation if not used in part or in entirety.

13. CREW SIZE

The Contractor will determine the size of the crew required for each assigned

project such that the cable and devices will be handled and installed with proper

care, and that flaggers are present as required. Contractor shall support the

District’s needs with a minimum of two crews available. Contract UC1733, Underground Cable Installation Bid Packet

https://fortress.wa.gov/lni/wagelookup/prvWagelookup.aspx

https://fortress.wa.gov/lni/wagelookup/ApprenticeWageLookup.aspx

14. PERMITS AND PROTECTION

The District will obtain public road right-of-way permits (County and Washington

State Department of Transportation), private easements, gas and water line

crossing permits, and all other environmental permits, if necessary, required for

placing the facility. The District shall provide to Contractor all applicable permits

and easements that the District obtains for the job prior to Contractor

commencing the job.

Contractor shall, at its sole expense, procure all other permits, including but not

limited to working permits and traffic control plans, required by regulatory

authorities necessary for Contactor to complete every individual job

contemplated by this Contract.

Contractor shall comply with all of the terms and conditions in all applicable

permits and easements, including erosion and sediment control Best

Management Practices.

The Contractor will maintain and provide all legal and necessary guards, railings,

shoring, lights, warning signs, etc., during the execution of the work, the proper

protection and convenience of all workers and the public, and will be responsible

for keeping the work area free from trespassers.

15. UNDERGROUND UTILITIES

The Contractor shall obtain and maintain any and all underground utility locates

in the work area as required. The locations of non-District utilities are not shown on

job order drawings. Therefore, the location of all utilities must be confirmed by the

Contractor prior to construction. Contractor shall be responsible for dig-ins on all

underground facilities.

The Contractor will contact the Underground Utility Coordinating Council Locating

Service at 1-800-424-5555 as required by law, prior to excavating. The Contractor

will be responsible for locating and marking new facilities, as required, before

acceptance by the District.

16. WORK SCHEDULE

Normal working hours for District personnel are Monday through Friday, except

holidays, 7:00 a.m. to 11:00 a.m. and 11:30 a.m. to 3:30 p.m. To meet the needs

and expectations of District customers, Contractor will maintain the same work

scheduled unless prior approval by the District is authorized.

Any charge of overtime shall require prior authorization by the District.


EXHIBIT A

SPECIFICATIONS

RURAL UNDERGROUND DISTRIBUTION INSTALLATION

1. EQUIPMENT AND PLOWING OF CABLE OR DUCT:

The Contractor will provide equipment that meets the following requirements:

A. A track-type prime mover with a minimum of 50,000 foot-lbs. drawbar pull and

equipped with rubber pads for operating on oiled or paved roads and/or grousers

for gravel roads will be required. Rubber-tired grader or parsons-type plows will

not be allowed. Rubber-tired pull equipment will be used in addition to a

track-type prime mover and shall be attached directly to the shank/feed shoe. A

vibratory plow meeting all of the above requirements is acceptable. Equipment

for compaction after plowing to satisfy County Road Specifications will be

provided by Contractor and will be available at the job site.

B. The plow shall be capable of placing cable up to four feet beyond the edge of

the track or road and three feet down in a ditch line without leaving the surface

of the road, and still plow the cable in with a minimum of a 36-inch cover. At times

installation by plow will be required to be 24-inches from existing underground

utilities. It is the Contractor’s responsibility to locate the exact location of such

utilities prior to plowing.

C. If, during the plowing operation, the plow should strike a buried object or rock that

would stop the equipment and necessitate removal of the plow from the ground,

the plow shall be removed from the ground carefully and, if practical, without

backing the plow. If it should be necessary to back the plow to remove it from the

ground, the cable shall be uncovered a sufficient distance back for inspection by

the District to determine whether the cable or wire has been damaged.

D. The plow shall be provided with separate reel carriers for placing five (5) cables or

ducts. All communication installations will have at least one-foot of separation

from power cables in rural installations where grounding points are less than eight

per mile.

E. The feed shoe will have rollers to conform to the cable or duct at a radius of not

less than 15 times the diameter of the cable or duct.

F. The cable will not be permitted to pass over stationary guides nor over rollers or

sheaves that will permit a bend radius of less than 15 times cable or duct diameter.

G. The width of the tooth and feed shoe will not exceed the cable or duct diameter

by more than two (2) inches.


H. There will be a qualified Reel Tender at all times to insure proper flow of the cable

or duct from reels through sheaves and rollers and to identify defects in the cable

or duct such as exposed concentric neutral through damaged cable

encapsulation and/or other irregularities.

I. All plow installations will be preceded with a pre-rip(s) to ensure proper depth of

cable installation. Restoration to return the area to preconstruction condition is

required.

NOTE: At the sole discretion of the District, a vibratory plow capable of meeting all of

the above requirements will be acceptable.

2. EQUIPMENT REQUIREMENTS FOR BORING:

A. Boring machine shall be capable of minimum 19,000 pounds of pullback and

include all tooling required for direction drill for reaming up to 10 inches.

B. Have capability of mixing a minimum of 750 gallons.

C. Dump truck capable of hauling at least 5 yards of material.

D. Reel carrying truck or trailer with minimum 2-reel capacity.

E. Minimum 800 gallon vacuum trailer.

F. Minimum 9,000 pound mini-excavator.

3. TRENCHING AND BACKFILL REQUIREMENTS:

A. In the event cultural or human skeletal remains are discovered during ground

disturbing activity, Contractor shall comply with the District’s Cultural Resources &

Human Skeletal Remains Inadvertent Discovery Plan, attached as Exhibit G.

B. Trenching will include backfilling, backfilling material, hauling off trench spoils and

restoration to return the area to preconstruction condition. Installation of cable,

conduit and duct is also included. Trench depth will be a minimum of 36 inches

and a maximum of 48 inches of cover.

C. Where native backfill is allowed, select trench backfill or approved native material

will be made before and after placing the duct such that there will be a rock free

bedding and cover for the cable and/or duct. Bed backfill will be a minimum of

six (6) inches thick and protective cover will be a minimum of 12 inches thick or as

directed by the District's designated representative.

D. Compaction of backfill materials will be to original density and performed in a

minimum of two lifts via vibratory compactor.

E. Backfill along or across any road will be 5/8-inch minus crushed rock compacted

in 12-inch lifts via vibratory compactor; or in some cases, when determined by the

District’s designated representative, controlled density backfill (CDF) may be


required. The cost of excavated material to be hauled away and disposed of will

be included in the trenching units.

F. Trenching through road pavement will not be done without prior approval by the

District’s designated representative.

G. Where solid rock is encountered, the Contractor will supply the appropriate rock

hammer to efficiently trench deep enough for at least 12 inches of cover over

duct. Concrete backfill will be required for cover less than 18 inches. Where

extensive solid rock is encountered, a rock wheel excavator may be required.

Rock is defined as a substance which has a modulus of elasticity of more than

200,000 psi or unconfined compressive strength at field moisture content of more

than 2,000 psi and shall also include boulders exceeding half a cubic hard.

Hardpan, hard clay, glacial till, sandstone, siltstone, shale or other sedimentary

rocks which are soft, weathered or extensively fissured shall not be classified as

rock.

4. HORIZONTAL DIRECTIONAL BORING:

A. The Contractor will determine the type of equipment required for installing conduit

or duct by horizontal directional bore. When possible, conduit shall be installed at

a cover depth of 36 inches for primary cable. Bore depths less than 30 inches and

more than 48 inches must first be approved by the District’s designated

representative. In no case shall the opening exceed the pipe diameter by more

than one inch unless betonite or an equivalent non-shrinking material is injected

into the void. Care will be taken to minimize bends and sweeps, with single conduit

runs not to exceed three 90-degree bends. The Contractor will mark the bore

route and depth with white paint or water soluble crayon or chalk in pavement

areas sensitive to customer complaints of disorderly worksites. The new route shall

not deviate more than five feet from the existing route. The Contractor shall take

care to clean the worksite of all mud and drilling debris as required by the District’s

designated representative. The District will bear the cost of lost conduit in failed

bore attempts when determined by the District’s designated representative not to

be due to negligence by the Contractor. Cost associated with landscape

restoration of the worksite will be included in this bid.

B. A job requiring horizontal directional bore with work less than a total of 400 feet,

including plow and trench, will be subject to move-in and move-out charges

unless several jobs located within a 10-mile radius can be grouped together and

treated as a single project. Any job with 400 feet or more of bore, plow and trench

work will not be subject to move-in and move-out charges.


5. DETERMINATION OF INSTALLATION METHODS:

It is intended to use the most practical and economic method of installation by bore,

plow, push, or trench. It is recognized that each project installation site or portion

thereof may pose unique characteristics lending itself to one or more of the

installation methods that will accomplish the task. Therefore, the District’s designated

representative and the Contractor shall agree on the installation method to be used

prior to beginning work and the District’s representative shall approve and make note

thereof. In the event that a project or portion thereof can be installed by plow and

contractor elects to bore and with District’s approval, then the unit price for plow shall

be used.

6. DUCT PLACEMENT REQUIREMENTS:

Placing of Ducts: The ducts will be buried in the ground at a minimum depth of 36

inches for primary cable or 24 inches for secondary cable by plowing, trenching,

boring or a combination thereof. Care will be taken to install ducts in a straight line

or even curve to avoid unnecessary hard cable pulls. Installation of District-provided

mule tape in duct or conduit is required. Mule tape shall not have any knots. All

installed ducts shall have had a final inspection by Contractor making sure no

obstructions will be encountered by District crews when pulling cable. If obstructions

are encountered by District crews, they may remedy the situation by any means and

subtract the cost and backcharge the Contractor.

7. WAREHOUSE MATERIALS:

A. Ducts, cable and associated materials will be stored at the District's Industrial Way

Warehouse. Contractor shall be responsible for hauling all materials to the job site,

handling materials on the job site, and the placement of materials in/on the

ground. The Contractor will be responsible for materials upon taking possession of

them at the District’s Warehouse. This includes transporting them to and from the

job site, and theft or vandalism on the job site.

B. All material, except restoration material unless otherwise specified, will be

furnished by the District. The Contractor will take delivery of such at the District’s

Warehouse in Longview, Washington, between 8:00 a.m. to 10:30 a.m., and 12:00

p.m. to 2:00 p.m. weekdays, except holidays. The Contractor shall provide the

District’s Warehouse with 24 hours’ notice prior to material pick-up. In the event

District crews and Contractor crews are at the Warehouse for material pick-up at

the same time, priority will be given to the District crews. The Contractor shall

acknowledge receipt of all materials, in writing, at the time of delivery and is then

responsible for these materials until the project is completed and accepted. The

Contractor shall be responsible for returning all excess material to the District’s

Warehouse upon completion of the project, including all paperwork provided for

each job. Returned material must be identified with job order number of original

issue, returned in original boxes or containers, and sorted by categories. The

Contactor shall be billed for material not returned to the District in the same

condition it was received. At the District’s option, a separate storage area may

be provided to the Contractor to take delivery of materials at times other than

listed above. Failure to adhere to these guidelines will require the Contractor to

reimburse the District for any costs incurred, due to Contractor oversight.


The duct for primary and secondary cable furnished by the District will typically be

of the following description:

1) for single phase installations - HDPE 2-inch in diameter, and colored black

with at least one red stripe

2) for three-duct three phase installations – HDPE 2-inch or smaller in diameter

and colored grey with white, red and blue stripe

3) for single-duct three phase installations – HDPE 4-inch and colored black

with three or four red stripes.

4) 2-inch duct is wound on 82-inch diameter by 46-inch wide reels with 2,000

feet of duct per reel; 4-inch duct is wound on 96-inch diameter by 46-inch

wide reels with 550 feet of duct per reel.

5) A maximum of four 2-inch or smaller ducts and one telephone cable or

telephone duct can be required for simultaneous installation by horizontal

direct bore. A maximum of four power cables with one 2-inch duct, or three

power cables with two 2-inch ducts (or any combination thereof not to

exceed five) with a vertical separation of one-foot between power and

phone installations can be required for simultaneous installation by plow.

6) For single phase secondary installations, 3-inch HDPE colored black with at

least one red stripe or 3-inch schedule 40 grey electrical PVC conduit.

8. ABOVE GROUND DEVICES- NEW AND EXISTING:

A. It will be required that cable and/or duct be installed in new and existing live

devices. Therefore, Contractor shall provide a qualified person to accomplish such

work. No manufactured bends shall be used to enter new devices. At the sole

determination and convenience, the District may provide qualified persons to

assist the Contractor working on live devices. However, due to the nature of the

District’s work, its schedule can change without notice. Therefore, if District crews

are assisting the Contractor and it becomes necessary for District crews to

abandon the Contractor without notice, the Contractor agrees that no

compensation will be due to the Contractor.

B. Unit costs for new devises will include side trenching within a 10-foot radius of the

devise and a three-foot by five-foot by four-inch thick gravel pad shall be

constructed in front of devices.

C. New concrete vaults shall be placed on an adequate quantity and quality of rock

supplied by the Contractor to support said vault and shall be included in the unit

cost thereof.

9. RESTORATION OF LANDSCAPING AND IMPROVEMENTS:

At all job sites, care must be taken to minimize disturbance to existing landscaping,

improvements, and existing property pins or survey markers. Upon completion of all

backfill and/or compaction supplied by the Contractor during the placement of Contract UC1733, Underground Cable Installation Bid Packet

cable or duct, the worksite shall be restored to its original condition or better than it

was prior to commencement of work and shall obtain the approval of the District’s

designated representative and the County Road Department Inspector, as

applicable. Contractor must work with property owners to coordinate landscape and

irrigation repair. All sidewalk, curb, gutter and roadway asphalt must be replaced per

local City/County specifications, or to match existing. If the Contractor neglects to

restore property in a timely manner, as determined by the District, the District may

have such property restored by other means and subtract the cost from any payment

due to the Contractor. Incidental pavement or property damage will be repaired at

the Contractor’s expense.

The Contractor shall videotape the worksite in its entirety including any and all pre-

existing conditions such as cracked pavement or damaged property as proof to other

parties of non-liability. These videos shall be furnished to the District in an acceptable

DVD format prior to proceeding with any and all work on each job site. Any

subsequent restoration costs due to this installation shall be solely at the Contractor’s

expense for a maximum of 48 months following finalization of work.


EXHIBIT B

BID FORM

UNDERGROUND CABLE INSTALLATION

Unit Prices Bid Form – Part 1

BIDDER INFORMATION: Company Name: Bidder: Address: Title: Signature:

Email: Phone: The undersigned has examined the Specification governing the work contemplated and has determined the conditions under which the work will be performed. Locations of the proposed project will be shown on job sketches given out as work progresses. In accordance with the terms and provisions of the foregoing, and applying the following units bid with the approximate units quantities (see Exhibit “B” – Part 1), the following quotation is tendered as an offer to perform the work required:

TOTAL BID QUOTATION IS $___________________________ (EXCLUDING SALES TAX)

(Total amount of Exhibit “B” Part 1 “Amount Dollars Cents” Column) This figure will be used for evaluation purposes only. The actual payment to the awarded Contractor will be based on the units recorded by the District's job site inspector at the rates listed in Exhibit "B" Parts 1 and 2. Payment will be made for each job as it is completed and approved, less 5% retainage, to be payable upon final acceptance of the work.

PLEASE ATTACH BID SECURITY TO THIS PAGE


PLOWING RESTORATION UNITS

Item No.

Approx. Quantity

Item Description

Unit Price Dollars Cents

Amount Dollars Cents

1.

1,000

Additional pre-rips after the first (Per Lineal Foot)

$__________

$__________

2.

5,000

Mechanical Tamp after plow (Per Lineal Foot)

$__________

$__________

3.

1,000

Plow cross-country or along private land. Does not include any crushed rock or right-of-way restoration (Per Lineal Foot)

$__________

$__________

4.

1,000

Plow along right-of-way with native restoration. Does not include any additional crushed rock (Per Lineal Foot)

$___________

$__________

5.

1,000

Plow along right-of-way with 5/8” crushed rock restoration (Per Lineal Foot)

$__________

$__________

6.

1,000

Plow along right-of-way with rock armor restoration. Includes hauling and disposal of ditch spoils (Total Per Cable/Duct Per Lineal Foot)

$__________

$__________

7.

1,000

Plow along private gravel road/driveway with 5/8” restoration (Total Per Cable/Duct Per Lineal Foot)

$__________

$__________


HANDLING OF CABLES & DUCTS FOR INSTALLATION BY PLOW

Item No.

Approx. Quantity

Item Description



1.

5,000

Handling of one cable or duct

(Per Lineal Foot)

$__________

$__________

2.

100

Handling of two cables or ducts (Per Lineal Foot)

$__________

$__________

3.

100

Handling of three cables or ducts (Per Lineal Foot)

$__________

$__________

4.

100

Handling of four cables or ducts (Per Lineal Foot)

$___________

$___________

5.

100

Handling of five cables or ducts (Per Lineal Foot)

$__________

$__________

6.

100

Each additional cable or duct beyond five (Total Per Cable/Duct Per Lineal Foot)

$__________

$__________


TRENCHING COSTS PER LINEAL FOOT

Item No.

Approx. Quantity

Item Description



1.

100

Trench minimum 18 inches wide and 36 inches deep with native backfill. Compaction is included in unit price (Per Lineal Foot)

$__________

$__________ 2.

100

Trench minimum 18 inches wide and 36 inches deep with native backfill, with 5/8-inch bedding. Compaction is included in unit price (Per Lineal Foot)

$_________

$__________

3.

100

Trench minimum 18 inches wide and 36 inches deep with 5/8-inch select backfill. Compaction is included in unit price (Per Lineal Foot)

$__________

$__________

4.

100 Trench minimum 18 inches wide and 36 inches deep in ditch with native backfill and rock armor. Compaction is included in unit price (Per Lineal Foot)

$__________

$__________

5.

100

Trench minimum 18 inches wide and 36 inches deep in ditch with 5/8-inch select backfill and rock armor. Compaction is included in unit price (Per Lineal Foot)

$__________

$__________

6.

100

Trenching through solid rock with rock hammer minimum 10 inches wide and one foot of cover including concrete backfill (Per Lineal Foot)

$_________

$__________


Item No.

Approx. Quantity

Item Description



7.

100

Trenching through solid rock with rock hammer minimum 18 inches wide and 24 inches of cover (rock removal is at least 10 inches thick including 5/8-inch select bedding and native backfill and compaction (Per Lineal Foot)

$__________

$__________

8.

100

Trenching through solid rock with rock hammer minimum 18 inches wide and 24 inches of cover (rock removal is at least 10 inches thick including 5/8-inch select backfill and compaction (Per Lineal Foot)

$__________

$__________

9.

100

Rock wheel trenching minimum 6 inches wide and 30 inches deep with CDF.

(Per Lineal Foot)

$__________

$__________

10.

100

Cut pavement and trench minimum 18 inches wide and 36 inches deep. Unit includes 5/8-inch select fill, compaction and pavement repair (Per Lineal Foot)

$__________

$__________

11.

100 Cut pavement and rock wheel trench minimum 6 inches wide and 30 inches deep. Unit includes CDF and pavement repair. (Per Lineal Foot)

$__________

$__________

12.

100

Install each cable in trench (Per Lineal Foot)

$__________

$__________

13.

100

Install each conduit in trench (Per Lineal Foot)

$__________

$__________

14.

1,000 Install each duct in trench (Per Lineal Foot)

$__________

$__________


HORIZONTAL DIRECTIONAL BORING COSTS

Note: Any support trench work involved in set up of boring is included with unit costs below. Installation of cable for short bore runs that do not require pulling equipment is included. Installation of mule tape is included. Also, all test or “pot holes” required to locate existing utilities or check soil condition is included with the unit costs below.

Item No.

Approx. Quantity

Item Description

Unit Price

Dollars Cents

Amount

Dollars Cents 1.

30,000

Bore one 2-1/2-inch or smaller duct (Per Lineal Foot)

$_________

$__________

2.

600

Bore one 3-inch duct (Per Lineal Foot)

$__________

$__________

3.

100

Bore one 4-inch duct (Per Lineal Foot) $__________ $__________

4.

4,000

Each additional 2-1/2-inch or smaller duct to any of the above units (Per Lineal Foot)

$__________

$__________

5.

400

Each additional 3-inch duct to any of the above units (Per Lineal Foot)

$__________

$__________

6.

100

Each additional 4-inch duct to any of the above units (Per Lineal Foot)

$__________

$__________

7.

100

Bore one 6-inch duct (Per Lineal Foot)

$__________

$__________

8.

100

Each additional 6-inch duct to any of the above units. (Per Lineal Foot)

$__________

$__________


CONDUIT ROAD PUSHES

Item No.

Approx. Quantity

Item Description



1.

50

Push District-provided 2-inch rigid steel conduit under a surfaced road and pull back one District-provided 2-inch HDPE duct including trench work and native backfill and compaction (Per Lineal Foot)

$__________

$__________

2.

50

Push District-provided 2-inch rigid steel conduit under a surfaced road and pull back one District-provided 2-inch HDPE duct including trench work and 5/8-inch select backfill and compaction (Per Lineal Foot)

$__________

$__________

3.

50

Push District-provided 2-inch rigid steel conduit under a surfaced road and pull back two District-provided 2-inch HDPE ducts including trench work and native backfill and compaction (Per Lineal Foot)

$__________

$__________

4.

50

Push District-provided 2-inch rigid steel conduit under a surfaced road and pull back two District-provided 2-inch HDPE ducts including trench work and 5/8-inch select backfill and compaction (Per Lineal Foot)

$___________

$__________

5.

50

Push District-provided 2-inch rigid steel conduit under a surfaced road and pull back three District-provided 2-inch HDPE ducts including trench work and native backfill and compaction (Per Lineal Foot)

$__________

$__________

6. 50 Push District-provided 2-inch rigid steel conduit under a surfaced road and pull back three District-provided 2 HDPE ducts including trench work and 5/8-inch select backfill and compaction (Per Lineal Foot)

$__________

$__________


Item No.

Approx. Quantity

Item Description



7. 50 Push District-provided 2-inch rigid steel conduit under a surfaced road and back ream to install one District-provided 3-inch duct or PVC conduit including trench work and native backfill and compaction (Per Lineal Foot)

$__________

$__________

8. 50 Push District-provided 2-inch rigid steel conduit under a surfaced road and back ream to install one District-provided 3-inch duct or PVC conduit including trench work and 5/8-inch select backfill and compaction (Per Lineal Foot)

$__________

$__________

9. 50 Push District-provided 2-inch rigid steel conduit under a surface and back ream to install one District-provided 4-inch duct or PVC conduit including trench work and native backfill and compaction (Per Lineal Foot)

$__________

$__________

10. 50 Push District-provided 2-inch rigid steel conduit under a surfaced road and back ream to install one District-provided 4-inch duct or PVC conduit including trench work and 5/8-inch select backfill and compaction (Per Lineal Foot)

$__________

$__________


DEVICE INSTALLATIONS

Item No.

Approx. Quantity

Item Description



1.

2

Excavation and backfill with approved material for each 3-foot wide by 6-foot long trench allowing District crews to perform cable splice (Per Each)

$__________

$__________

2.

30

Install one 48-inch square by 38-inch deep single-phase fiberglass primary pedestal with body weight of 120 pounds, installed 14 inches below and 24 inches above grade including side trenching within 10 feet of device and driving of PUD-provided ground rod (Per Each)

$__________

$__________

3.

10

Install one 48-inch by 68-inch by 38-inch deep three-phase fiberglass primary pedestal with body weight of 160 pounds, installed 34 inches below and 24 inches above grade including side trenching within 10 feet of device and driving of PUD-provided ground rod (Per Each)

$__________

$__________

4.

1

Install one 4-foot by 4-foot by 4-foot concrete junction vault with cover weight of 770 pounds and body weight of 2,280 pounds to grade including side trenching within 10 feet of device and driving of PUD-provided ground rod (Per Each)

$___________

$___________

5.

1

Install one 4-foot by 6-foot by 4-foot concrete junction vault with cover weight of 1,200 pounds and body weight of 3,450 pounds to grade including side trenching within 10 feet of device and driving of PUD-provided ground rod (Per Each)

$___________

$___________


Item No.

Approx. Quantity

Item Description



6.

1

Install one 12-foot by 6-foot by 7-foot concrete junction vault with cover weight of 5,600 pounds and body weight of 13,300 pounds to grade including side trenching within 10 feet of device and driving of PUD-provided ground rod (Per Each)

$__________

$__________

7.

4

Level one transformer pad location to ground grade with all debris removed with an area large enough to accommodate a 47-inch by 47-inch pad. Side trenching within 10 feet of site, site compaction, and driving of PUD-provided ground rod is also included (Per Each)

$__________

$__________

8.

25

Level one transformer pad location to ground grade with all debris removed with an area large enough to accommodate a 47-inch by 47-inch pad and install one District provided 24-inch square by 18-inch deep ground sleeve. Side trenching within 10 feet of site, site compaction, and driving of PUD-provided ground rod is also included. This installation will be required when conduit runs are involved (Per Each)

$__________

$__________

9.

5

Install one plastic secondary pedestal, 6” to 8” below surface. Including side trench within 10 feet of device (Per Each)

$__________

$__________

10.

4

Install one 50” x 54” x 36” fiberglass hillside barrier for retaining or retention of soil around device. Includes removal and hauling of material and driving of PUD-provided ground rods or rigid steel pipe to fix barrier location (Per Each)

$__________

$__________


Item No.

Approx. Quantity

Item Description



11.

4

Install one 50-1/2” x 72” x 36” fiberglass hillside barrier for retaining or retention of soil around device. Includes removal and hauling of material and driving of PUD-provided ground rods or rigid steel pipe to fix barrier location (Per Each)

$__________

$__________

FLAGGING

Item No.

Approx. Quantity

Item Description



1.

300

Provide one flagger (Hourly Rate)

$__________

$__________


Unit Prices Bid Form – Part 2

EXTRAORDINARY CONDITIONS

While the Bid Form – Part 1 represents the estimated units for 2020, there are often unexpected conditions encountered. The following units are requested to cover potential unexpected conditions and will be considered in the bid evaluation process.

TRENCHING COSTS

Item No.

Item Description


1.

Cut pavement and trench minimum 12 inches wide and 24 inches deep. Unit includes CDF and pavement repair (Per Lineal Foot)

$__________

2.

Rock trenching 18” wide by 36” deep. Bedding material of 18”-24” shall be 5/8” minus rock and native backfill shall be 12” in depth with compaction (Per Lineal Foot)

$__________

3.

Rock trenching 18” wide by 36” deep, with complete backfill of 5/8” minus rock (Per Lineal Foot)

$__________


HORIZONTAL DIRECTIONAL BORING COSTS

Note: Any support trench work involved in set up of boring is included with unit costs below.

Also, all test or “pot holes” required to locate existing utilities is included with the unit costs below. Units include installation of District-provided mule tape.

Item No.

Item and Unit Price in Words


1.

Move in and out charge for any single job less than 400 feet total within a 10 mile radius. (Per Lineal Foot)

$__________


CONDUIT ROAD PUSHES

Item No.

Item Description


1.

Push District-provided 2½-inch rigid steel conduit under a surfaced road including trench work and native backfill and compaction (Per Lineal Foot)

$_________

2.

Push District-provided 2½-inch rigid steel conduit under a surfaced road including trench work and 5/8-inch select backfill and compaction (Per Lineal Foot)

$_________

3.

In area where push installation is difficult, push one Contractor-provided 2½-inch black steel pipe under a surfaced road including trench work and native backfill and compaction (Per Lineal Foot)

$_________

4.

In area where push installation is difficult, push one Contractor-provided 2½-inch black steel pipe under a surfaced road including trench work and 5/8-inch selected backfill and compaction (Per Lineal Foot)

$__________

5.

In area where push installation is difficult, push one Contractor-provided 3-inch black steel pipe under a surfaced road including trench work and native backfill and compaction (Per Lineal Foot)

$__________

6.

In area where push installation is difficult, push one Contractor-provided 3-inch black steel pipe under a surfaced road including trench work and 5/8-inch selected backfill and compaction (Per Lineal Foot)

$__________


Item No.

Item Description


7.

In area where push installation is difficult, push one Contractor-provided 4-inch black steel pipe under a surfaced road including trench work and native backfill and compaction (Per Lineal Foot)

$_________

8.

In area where push installation is difficult, push one Contractor-provided 4-inch black steel pipe under a surfaced road including trench work and 5/8-inch selected backfill and compaction (Per Lineal Foot)

$__________


DEVICE INSTALLATIONS

Item No.

Item Description


1.

Install one 6-foot tall by 4-inch wide plastic cable route marker (Per Each)

$_________

2.

Install one 7-foot by 7-foot by 4-foot concrete junction vault with cover weight of 4,300 pounds and body weight of 7,600 pounds to grade (Utility Vault will set vault in Contractor hole) including side trenching within 10 feet of device (Per Each)

$_________

3.

Install one telephone pedestal approximately 8-inch by 8-inch by 30-inch above ground including side trenching within 10 feet of device (Per Each)

$__________


BRIDGE ATTACHMENTS NOTE: Attachment hardware will be supplied by the Contractor and must be approved by the designated

District Engineer.

Item No.

Item Description


1.

Install one District-provided 3-inch rigid steel conduit on a concrete bridge (Per Lineal Foot)

$__________

2.

Install one District-provided 3-inch rigid steel conduit on a steel girder bridge (Per Lineal Foot)

$_________

3.

Install three District-provided 3-inch rigid steel conduits on a concrete bridge (Per Lineal Foot)

$__________

4.

Install three District-provided 3-inch rigid steel conduits on a steel girder bridge (Per Lineal Foot)

$__________

5.

Install one District-provided 3-inch rigid steel conduit and one Telco-provided 2-inch rigid steel conduit on a concrete bridge (Per Lineal Foot)

$__________

6.

Install one District-provided 3-inch rigid steel conduit and one Telco-provided 2-inch rigid steel conduit on a steel girder bridge (Per Lineal Foot)

$___________

7.


$__________


Item No.

Item Description


8.


$_________

9.


$__________

10.


$__________

11.


$__________

12.


$__________

13.


$_________

14.


$__________


MATERIALS

Item No.

Item Description


1.

Provide and install city/county approved 12-inch culvert, including bedding and backfill (Per Lineal Foot)

$__________

2.

Provide and install city/county approved 18-inch culvert, including bedding and backfill (Per Lineal Foot)

$__________

3.

5/8 minus crushed rock delivered (weight determined by certified truck scale). (Per Cubic Yard In Place)

$__________

4.

Install 2-inch split conduit (Per Lineal Foot)

$__________

5.

Install 4-inch split conduit (Per Lineal Foot)

$__________

6.

Removal, disposal and replacement of asphalt, for areas other than trenching, in accordance with City/County specifications, including crushed rock base. Weight shall be by certified truck scale. (Per Ton of Asphalt)

$__________

7.

Removal, disposal and replacement of concrete areas, including but not limited to pavement, roads, sidewalks, curbs in accordance with City or County specifications, including crushed rock base. (Per Square Yard in Place)

$__________


BIDDER’S CHECKLIST

□ Bid Form, Parts 1 and 2

□ Certified Check, Cashier’s check, or Bid Bond payable to Cowlitz PUD for a sum

not less than 5% of total bid quotation

□ Completed Experience Forms:

Exhibit C, References

Exhibit D, Crew Experience

Exhibit E, Equipment List

□ Photos of equipment as described in Section 7 of Instructions to Bidders.

THE FOLLOWING DOCUMENTS ARE TO BE SUBMITTED AFTER THE CONTRACT IS AWARDED:

1. Construction Contract (See Exhibit F for Sample)

2. Performance Bond for 100% Contract Price

3. Certificate of Insurance complying with the requirements of the Contract

4. Statement of Intent to Pay Prevailing Wage


EXHIBIT C

PROJECT REFERENCES


EXHIBIT C PROJECT REFERENCES

COMPANY NAME ADDRESS CONTACT NAME PHONE PROJECT DESCRIPTION YEAR CONTRACT

AMOUNT


EXHIBIT D

CREW REFERENCES


EXHIBIT D SPECIFIC CREW EXPERIENCE IN THE ELECTRIC UTILITY FIELD

NAME TITLE Foreman/Laborer

YEARS EXPERIENCE

EQUIPMENT OPERATED


EXHIBIT E

EQUIPMENT LIST


EXHIBIT E

EQUIPMENT LIST

TYPE MANUFACTURER YEAR OWN RENT/LEASE


EXHIBIT F

SAMPLE CONTRACT


Contract No. UC1733

CONTRACTOR ’S AGREEMENT

THIS AGREEMENT, effective the date last executed below, by and between Public

Utility District No. 1 of Cowlitz County, a Washington municipal corporation, hereinafter

called the District, and [CONTRACTOR], a [TYPE OF ENTITY], hereinafter called the Contractor.

The District and Contractor may be collectively referred to as the “Parties”, and individually

as a “Party”. All services provided pursuant to this Agreement are subject to the terms and

conditions set forth hereafter.

1. Scope of Work. Contractor shall provide all labor, material and equipment

necessary to replace approximately ____ miles of underground cable and

pertinent facilities by plow and/or bore in accordance with Exhibit A, Rural Underground Distribution System Installation Specifications; Exhibit C,

Instructions to Bidders; and Exhibit D, Cultural Resources and Human Skeletal

Remains Inadvertent Discovery Plan attached hereto and made part of this

Agreement by this reference. Contractor shall have a minimum of two crews

available to support District projects.

2. Payment. The Contractor shall submit invoices as necessary for all work

performed under this Agreement. Payment to Contractor will be based on the

actual units recorded by the District’s job site inspector at the rates listed on

Exhibit B, Contractor’s 2020 Pricing. Invoices shall be submitted as follows:

By Mail:

Cowlitz PUD

Accounts Payable

PO Box 3007

Longview, WA 98632

Or by Email:

[email protected]

Invoices shall reference Contract No. UC1733 and the jobsite address (including

city), and shall include line items for sales tax and retention. Payments shall be

limited to the work performed at the date of payment application. The District

shall review pay applications and any dispute with regard to the quantities

complete shall be resolved by the District’s determination after reviewing any

supporting documentation and making site inspections. The District shall pay

the Contractor no later than thirty (30) days from the date the invoice is


received. The District will retain five percent (5%) of each payment, before sales

taxes. Retention shall be released to the Contractor upon the District’s final

acceptance of the work performed under this Agreement, and once required

releases are received from State agencies.

3. Duration of Agreement. Time is of the essence for this work. The term of this

contract shall initially be for the 2020 Plow Season, beginning April 1, 2020 and

ending by March 31, 2021. However, there will be the option to extend the

contract for three (3) additional project years, upon mutual agreement by the

District and Contractor. This contract extension will be given consideration

based on, but not limited to, the previous year’s performance. The contract will

be closed out and retention will be released after each project year, and a

new contract number will be issued for the next project year. At that time,

pricing may be adjusted to reflect changes in the economy and shall be

mutually agreed upon by the Contractor and the District.

4. Independent Contractor. Contractor shall perform all requirements of this

Agreement as an Independent Contractor, not as an employee of District.

Contractor shall comply with all applicable rules, laws and regulations of the

State of Washington, and any other applicable jurisdiction. Contractor will use

all of its own equipment and transportation in the performance of the services

contemplated herein.

5. Contractor Registration and License. Contractor represents that it is a

registered and licensed Contractor in the State of Washington, and is qualified

to perform the work required pursuant to this Agreement.

6. Prevailing Wage. All labor performed under this Agreement is considered

public works and workers shall not be paid less than the prevailing wage rates in

effect on ___________________ for Cowlitz County, Washington. Contractor shall

comply with all employment, prevailing wage and anti-discrimination laws

applicable to the performance of this Agreement, and shall be responsible for

like compliance by all subcontractors of Contractor. Contractor, on or before

the date of commencement of work, shall file a Statement of Intent to Pay

Prevailing Wages; and at the completion of the work, Contractor shall file an

Affidavit of Wages Paid. All such statements shall be filed in accordance with

the requirements of Washington Department of Labor & Industries and RCW

39.12. Any additional charges that the Department of Labor and Industries may

levy shall be paid by Contractor. District shall have the right of verification

and/or audit of the information required to be supplied by this paragraph. The

Contractor shall file certified payroll reports with Washington Department of

Labor & Industries, per RCW 39.12.120, effective January 1, 2020.

7. Indemnification. The Contractor agrees to defend, indemnify, and hold the

District, its agents and employees harmless, from any and all claims, demands,

losses and liabilities to or by third parties arising from, resulting from or

connected with services performed under this Agreement by Contractor or

Contractor’s agents, subcontractors or employees to the fullest extent

permitted by law and subject to the limitations provided below.


Contractor’s duty to indemnify the District shall not apply to liability for damages

arising out of bodily injury to persons or damage to property caused by or

resulting from the sole negligence of the District.

Contractor’s duty to indemnify the District for liability for damages arising out of

bodily injury to persons or damage to property caused by or resulting from the

concurrent negligence of (a) District or District agents or employees and (b)

Contractor or Contractor’s subcontractors, agents or employees, shall apply

only to the extent of negligence of Contractor, Contractor’s subcontractors,

agents or employees.

The Contractor specifically and expressly waives any immunity that may be

granted it under the Washington State Industrial Insurance Act, Title 51 RCW.

Further, the indemnification obligation under this Agreement shall not be limited

in any way by any limitation on the amount or type of damages, compensation

or benefits payable to or for any third party under workers’ compensation act,

disability acts or other employee benefits acts; provided the Contractor’s

waiver of immunity by the provisions of this paragraph does not include or

extend to any claims by the Contractor’s employees directly against the

Contractor.

The Contractor’s duty to defend, indemnify and hold the District harmless shall

include, as to all claims, demands, losses and liability to which it applies, the

District’s personnel related costs, reasonable attorneys’ fees, court costs and all

other claim related expenses.

8. Customer Relations. Any contact with customers/public, and all work

performed under this Agreement shall be achieved with due regard to

maintaining positive public relations. The Contractor agrees that complaints of

any nature received from property owners or public authorities shall receive

immediate attention. All complaints shall be reported to the District.

9. Insurance Requirements. The Contractor shall, at his expense, procure and

maintain during the life of the Contract all the insurance on all of his operations

in companies acceptable to the District, as required by this section, and shall

submit Certificates of Insurance to the District. The notice to proceed shall not

be issued, and the Contractor shall not commence work until such insurance

has been approved by the District. Acceptance of the Certificates shall not

relieve the Contractor of any of the insurance requirements, nor decrease the

liability of the Contractor. The District reserves the right to require the Contractor

to provide Insurance Policies for review by the District. a. Liability Insurance

i. Commercial General Liability Insurance. The Contractor shall secure

and maintain during the life of the Contract such General Liability

(CGL) insurance, if necessary, commercial umbrella insurance, which

shall protect the District, its directors, officers, employees, and agents


from claim which may arise from operations under this Contract,

whether such operations are by itself, by any subcontractor, or by

anyone directly or indirectly employed by either of them. If the policy

does not have an endorsement providing that the General Aggregate

limit applies on a “per project” basis, or if the defense costs are subject

to the policy limit, then the required limits below shall be increased by

$1,000,000.

Commercial General Liability insurance, the limits of liability shall not

be less than:

$2,000,000 Each Occurrence (combined single limit for bodily

injury and property damage)

$1,000,000 Personal and Advertising Injury Liability

$2,000,000 Products-Completed Operations Aggregate

$2,000,000 General Aggregate

Contractors performing construction work shall carry the required

Commercial General Liability Insurance for two (2) years following

completion of Contractor's work under this Contract and Contractor

shall furnish Certificates of Insurance to the District at the inception of

each of these subsequent policies for two (2) years as evidence of this

required insurance.

ii. Automobile Liability Insurance. The Contractor shall take out and

maintain during the life of the Contract, Automobile Liability Insurance

(Bodily Injury and Property Damage Liability) including coverage for all

owned, leased, hired and non-owned automobiles. The limits of liability

shall be not less than $2,000,000 Combined Single Limit for each

accident.

Automobile Liability insurance shall be in an amount not less than

$2,000,000 for each occurrence.

b. Employers Liability ("Stop Gap") Insurance

Purchaser must purchase and maintain Employers Liability or "Stop Gap"

Insurance to include liability coverage.

Employers Liability insurance for shall be in an amount not less than:

$1,000,000 Each Accident

$1,000,000 Disease – Each Employee

$1,000,000 Disease – Policy Limit

c. Workers Compensation Insurance

The Contractor will at all times comply with the all applicable workers’

compensation, occupational disease, and occupational health and

safety laws, statutes, and regulations to the full extent applicable as

required by the State of Washington. The District will not be held

responsive in any way for claims filed by the Contractor or their

employees for services performed under the terms of this contract.


d. Additional Provisions

Above insurance policy shall include the following provisions:

i. Additional Insured. The District, its officers, directors, employees and

agents shall be named as Additional Insured on all general liability,

excess, umbrella and property insurance policies, per Additional

Insured Endorsement CG 20 10 11 85 or equivalent. This Endorsement is

to be attached to insurance certificates submitted to the District. The

policy shall stipulate that the insurance afforded the Additional Insured

shall apply as primary and non-contributory to any other insurance

carried by the District, its officers, directors, employees and agents. The

policy must provide coverage for completed operations.

Endorsements or underlying policy language limiting coverage to

“ongoing operations” are not acceptable. Exclusions of contractual

liability as to bodily injuries, personal injuries and property damage

MUST BE ELIMINATED from the basic policy and endorsements.

ii. Cancellation. The Certificate of Insurance shall provide that there will

be no cancellation, reduction or modification of coverage without

forty-five (45) days prior written notice to the District. The District is to be

notified if insurance is cancelled for any reason. If Contractor does not

comply with this Section, the District may, at its option, provide

insurance coverage to protect the District and charge Contractor for

the cost of that insurance.

iii. Certificates of Insurance. Certificates of Insurance shall be furnished by

Contractor to the District before any work is commenced hereunder

by Contractor. The required insurance shall be subject to the approval

of the District, but any acceptance of insurance certificates by the

District shall not limit or relieve Contractor of the duties and

responsibilities assumed by it under this Contract.

iv. Deductibles and Self-Insured Retentions. Any deductibles or self-

insured retentions must be declared to and approved by the District.

At the option of the District, the insurer shall reduce or eliminate such

deductibles or self-insured retentions as respects the District, its officials,

employees and volunteers; or the Contractor shall procure a bond

guaranteeing payment of loses, related investigation, claim

administration, and defense expenses.

v. Insurance Carrier Rating. All insurance and bonds should be issued by

companies admitted to do business within the state of Washington and

have a rating of A-, Class VII or better in the most recently published

edition of Best’s Reports unless otherwise approved by the District.

vi. Subcontractors. Contractor shall include all subcontractors as insureds

under all required insurance policies, or shall furnish separate

certificates of insurance and endorsements for each subcontractor.

Subcontractor(s) must comply fully with all insurance requirements


stated herein. Failure of subcontractor(s) to comply with insurance

requirements does not limit Contractor’s liability or responsibility.

10. Performance Bond. Contractor shall file with District, prior to commencing work,

a Performance Bond in a form acceptable to the District in the amount of

___________________________ ($_________) (100% of the anticipated total

contract amount) as security for the faithful performance of the Agreement

and the payment of all persons supplying labor and materials for the

performance of the work. The Surety furnishing the bond shall have a sound

financial standing and a record of service satisfactory to the District and shall

be authorized to do business in the State of Washington.

11. Governing Law and Severability. This Agreement shall be governed by

Washington law. If any term, condition or provision of this Agreement or the

application thereof to any circumstance is determined to be invalid or

unenforceable to any extent, the remaining provisions of this Agreement shall

not be affected but shall instead remain valid and fully enforceable. This

Agreement incorporates and supersedes all prior negotiations, agreements,

and representations, whether verbal or written.

12. Dispute Resolution. Parties shall timely attempt in good faith to resolve any

ambiguities or contract disputes arising out of this Agreement. If said good faith

attempts fail, the Parties agree that the sole venue and jurisdiction for dispute

resolution lies in Cowlitz County Superior Court, Kelso, Washington. After the

dispute resolution, suit or action is instituted to enforce any term of this

Agreement, the prevailing Party shall be entitled to recover from the other Party

such sums as the court may determine reasonable as attorney fees at trial or

appeal, in addition to all other sums provided by law.

13. Supersedure. In the event that any provision of an exhibit to this Agreement is

in conflict with this Agreement, the provisions of this Agreement shall supersede.

BY SIGNING BELOW, the Parties acknowledge agreement with the provisions herein.

[CONTRACTOR] PUBLIC UTILITY DISTRICT NO. 1 OF

COWLITZ COUNTY, WASHINGTON

Authorized Signature Authorized Signature

Printed Name Printed Name

Title Title


Date Date

Attachments:

Exhibit A – Rural Underground Distribution Installation Specifications

Exhibit B – Contractor’s Proposal

Exhibit C – Instructions to Bidders

Exhibit D – Cultural Resources and Human Skeletal Remains Inadvertent Discovery

Plan


EXHIBIT G

CULTURAL RESOURCES AND HUMAN SKELETAL REMAINS

INADVERTENT DISCOVERY PLAN


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Cultural Resources and Human Skeletal Remains Inadvertent Discovery Plan

June 2019

Public Utility District No. 1 of Cowlitz County Longview, Washington


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Table of Contents 1.0 Purpose ............................................................................................................................................. 3

1.1 Scope ............................................................................................................................................. 3

2.0 Responsibilities ................................................................................................................................. 3

2.1 Cowlitz PUD Employees and Contractors ..................................................................................... 3

2.2 Management ................................................................................................................................. 3

2.3 Environmental Compliance Manager ........................................................................................... 3

3.0 Definitions and Acronyms ................................................................................................................ 3

3.1 Definitions ..................................................................................................................................... 3

3.2 Acronyms ...................................................................................................................................... 4

4.0 Precautions and Limitations ............................................................................................................ 4

4.1 Precautions ................................................................................................................................... 4

4.2 Limitation ...................................................................................................................................... 4

5.0 Procedure ......................................................................................................................................... 4

5.1 Initial Response ............................................................................................................................. 4

5.2 Assessment ................................................................................................................................... 4

5.3 Post Assessment Response ........................................................................................................... 5

6.0 References ........................................................................................................................................ 5

7.0 Contact List ....................................................................................................................................... 5


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1.0 Purpose The following Inadvertent Discovery Plan (IDP) outlines procedures to follow, in accordance with state and federal laws, if cultural or human skeletal remains are discovered during daily electric utility ground disturbing activity.

1.1 Scope 1.1.1 The scope of this plan is to minimize impacts to cultural resources while

minimizing the impact to the project. 1.1.2 This plan outlines appropriate steps for Cowlitz PUD employees and their

contractors to take when cultural resources or human skeletal remains are inadvertently or unanticipated discovered during work.

2.0 Responsibilities

2.1 Cowlitz PUD Employees and Contractors 2.1.1 All operations and construction employees must receive cultural resources

training. 2.1.2 Stops work when an inadvertent discovery of cultural resources or human

skeletal remains is made. 2.1.3 Contacts appropriate personnel and protects the area per the plan. 2.1.4 Include language in its contract with contractors retained to work on a project

to ensure their compliance with this policy. 2.1.5 Where reasonable, anticipates the likelihood of cultural resources in the project

area to avoid inadvertent discovery.

2.2 Management 2.2.1 Ensures all operations/construction employees have received cultural resources

training. 2.2.2 Contacts Cowlitz PUD’s Environmental Compliance Manager to discuss adequate

protection for the discovery until a professional in‐field assessment of the discovery is made.

2.3 Environmental Compliance Manager 2.3.1 Conducts preliminary in‐field assessment of the discovery.

2.3.2 Ensures that a qualified professional archaeologist examines the find, if needed. 2.3.3 Notifies appropriate agencies and/or the Cowlitz Indian Tribe within 24 hours of

the discovery. 2.3.4 Ensures adequate documentation of Cowlitz PUD’s action taken to comply with

applicable State and Federal laws.

3.0 Definitions and Acronyms

3.1 Definitions 3.1.1 Cultural resources: Physical evidence of past human activity (site, object,

structure, natural feature or landscape) considered significant by a group of people traditionally associated with it. Cultural resources are defined as being fifty years or older.


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3.1.2 Inadvertent discovery: Cultural resources found unexpectedly during construction or maintenance activities.

3.2 Acronyms DAHP: Washington State Department of Archaeology and Historic Preservation

4.0 Precautions and Limitations

4.1 Precautions 4.1.1 Determine that the area of the inadvertent discovery is safe to work in before

implementing protection measures. 4.1.2 The inadvertent find should not be photographed, handled, upset, or removed

until a professional archaeologist is contacted or on site. 4.1.3 If human remains are encountered, treat them with dignity and respect at all

times.

4.2 Limitation 4.2.1 This plan is limited to the treatment of inadvertent discoveries of cultural

resources and human skeletal remains in the course of a Cowlitz PUD action/operation.

5.0 Procedure

5.1 Initial Response 5.1.1 If an inadvertent discovery of a cultural resource is made, all work within the

area of discovery shall cease immediately. 5.1.2 If the discovery is human skeletal remains, contact the Environmental

Compliance Manager immediately, within two hours. 5.1.2.1 The Environmental Compliance Manager will report the finding

to the county medical examiner/coroner and local law enforcement in the most expeditious manner possible.

5.1.3 If the discovery is not human skeletal remains, Cowlitz PUD personnel who uncovered the find or their supervisor will contact the Environmental Compliance Manager immediately, within two hours of discovery or as soon as practical.

5.1.4 Cowlitz PUD personnel will flag off a minimum 20‐foot radius around the discovery, if possible, to provide for the total security, protection, and integrity of the resource.

5.1.5 Cowlitz PUD personnel will promptly protect the discovery from continued exposure to the weather and from public view, by the use of a clean tarp or other fabric.

5.2 Assessment 5.2.1 If local law enforcement was contacted, they will assume jurisdiction over the

human skeletal remains and make a determination of whether those remains are forensic or non‐forensic.

5.2.2 If the remains are determined non‐forensic by law enforcement, the Environmental Compliance Manager will contact the DAHP for further guidance.


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5.2.3 If the discovery could be a cultural resource, the Environmental Compliance Manager will ensure that a qualified professional archaeologist examines the find to determine if it is archaeological. 5.2.3.1 If the find is archaeological, the Environmental Compliance

Manager will contact DAHP and Cowlitz Indian Tribe within 24 hours of the discovery.

5.2.4 The Environmental Compliance Manager will inform Management of a reasonable time frame within which the construction or maintenance activity can resume.

5.3 Post Assessment Response 5.3.1 The Environmental Compliance Manager will coordinate further archaeological

fieldwork and reporting required to complete documentation of the inadvertent discovery.

5.3.2 Cowlitz PUD will follow applicable regulations and laws to assure the proper treatment and care of the discovery.

5.3.3 The Environmental Compliance Manager will confirm with Management in writing when the area is cleared for work to resume.

6.0 References 6.1 State Environmental Protection Act 6.2 The Indian Graves and Records Act (RCW 27.44) 6.3 Discovery of Human Remains (RCW 27.44.055) 6.4 Native American Graves Protection and Repatriation Act (NAGPRA) (43 CFR 10)

7.0 Contact List

Contact Affiliation Phone Number Email

Amanda Froberg Cowlitz PUD Environmental Compliance Manager

360‐501‐9374 360‐751‐4627

[email protected]

Nathan Reynolds Cowlitz Indian Tribe Cultural Resources Department Interim Director

360‐575‐6226 [email protected] [email protected]

Dr. Allyson Brooks DAHP State Historic Preservation Officer

360‐586‐3066 [email protected]

Rob Whitlam, Ph.D. DAHP State Archaeologist 360‐586‐3080 [email protected]

Timothy J. Davidson

Cowlitz County Coroner 360‐577‐3079 [email protected]

Brad Thurman Cowlitz County Sheriff 360‐577‐3092 [email protected]


PUBLIC UTILITY DISTRICT NO. 1 · 2020-01-30 · PUBLIC UTILITY DISTRICT NO. 1 Cowlitz County,...

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