PUBLIC SUMMARY SHIN YANG KUALA BARAM FOREST …

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PUBLIC SUMMARY

SURVEILLANCE 1 (FIRST CYCLE) ON

SHIN YANG KUALA BARAM FOREST PLANTATION MANAGEMENT UNIT

FOR FOREST MANAGEMENT CERTIFICATION

Certificate Number: FPMC 0001

Date of First Certification: 18 July 2014

Audit Date : 20-21 October 2014

Prepared by:

Food, Agriculture and Forestry Section

SIRIM QAS International Sdn. Bhd.

Block 4, SIRIM Complex 1, Persiaran Dato’ Menteri Section 2,

P.O. Box 7035 40000 Shah Alam, Selangor

MALAYSIA

Tel : 60-3-5544 6400/5544 6448

Fax : 60-3 5544 6763

Website : www.sirim-qas.com.my

12 August 2015

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1 EXECUTIVE SUMMARY ................................................................................................................ 3

1.1 INTRODUCTION ..................................................................................................................... 3

1.2 Name of FPMU........................................................................................................................ 3

1.3 Contact Person and Address .................................................................................................. 4

1.4 Scope of Certification .............................................................................................................. 4

1.5 Audited Standard .................................................................................................................... 4

1.6 General Background on the Shin Yang Plywood Kuala Baram FPMU................................... 4

1.7 Date First Certified .................................................................................................................. 5

1.8 Location of the Certified FPMU ............................................................................................... 5

1.9 Forest Plantation Management System .................................................................................. 5

1.10 Environmental and Socioeconomic Context ........................................................................... 6

2 AUDIT PROCESS ........................................................................................................................... 7

2.1 Audit Dates .............................................................................................................................. 7

2.2 Audit Team .............................................................................................................................. 7

2.3 Stakeholder Consultations ...................................................................................................... 7

2.4 Audit Process .......................................................................................................................... 8

3 SUMMARY OF AUDIT FINDINGS .................................................................................................. 8

Attachment 1 Map of Shin Yang Plywood Kuala Baram FPMU ........................................................... 18

Attachment 2 Comments by Stakeholders and Responses by Audit Team ......................................... 19

Attachment 3 NCRs and OFIs Raised During this Audit and Corrective Actions Taken (2014) ........... 20

Attachment 4 Verification on Corrective Actions Taken on NCRs and OFIs Raised During Previous Audit (2013) ........................................................................................................................................... 22

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1 EXECUTIVE SUMMARY

SIRIM QAS International Sdn. Bhd. (SIRIM QAS International) is the oldest and leading certification,

inspection and testing body in Malaysia. SIRIM QAS International provides a comprehensive range

of certification, inspection and testing services which are carried out in accordance with

internationally recognised standards. Attestation of this fact is the accreditation of the various

certification and testing services by leading national and international accreditation and recognition

bodies such as the Department of Standards Malaysia (STANDARDS MALAYSIA), the United

Kingdom Accreditation Services (UKAS), the International Automotive Task Force (IATF), and the

Secretariat of the United Nations Framework Convention for Climate Change (UNFCC). SIRIM QAS

International is a partner of IQNet, a network currently comprising of 36 leading certification bodies in

Europe, North and South America, East Asia and Australia.

This audit was conducted on the Forest Plantation Management Unit (FPMU) at Shin Yang Kuala

Baram FPMU of Shin Yang Plywood Sdn. Bhd. (hereafter abbreviated as Shin Yang), from 20-21

October 2014 to assess the overall forest plantation management system compliance against the

Malaysian Criteria and Indicators for Forest Management Certification (Forest Plantations)

[MC&I(Forest Plantations)] using the verifiers stipulated for Sarawak.

Two-member team comprising Dr. S. K. Yap (Lead Auditor) and Khairul Najwan Ahmad Jahari

(Auditor).

Based on the findings of this audit, it was found that Shin Yang Plywood Kuala Baram FPMU

continues to comply with the requirements of the MC&I (Forest Plantations). This audit had resulted in

the issuance of 4 Minor NCRs and 2 OFIs. The audit team had also verified the corrective actions

taken on 8 Minor NCRs and 12 OFIs which were raised during the previous audit and it was found to

be implemented effectively, therefore the NCRs have been closed.

1.1 INTRODUCTION

1.2 Name of FPMU

Shin Yang Kuala Baram FPMU

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1.3 Contact Person and Address

Mr. Ling Ee Khai (Manager)

Shin Yang Plywood Sdn Bhd

Lot 463, Block 1

Kuala Baram Industrial Estate

98000 Miri, Sarawak MALAYSIA

Tel: +60(85) 604 599

Fax: +60(85) 604 555

E-mail: [email protected]

1.4 Scope of Certification

Management of Forest Plantation Located in the Northern and Southern Blocks within the Kuala

Baram Land District, Miri Division (1,007.1 ha)

1.5 Audited Standard

Malaysian Criteria and Indicators for Forest Plantation Management Certification [MC&I(Forest

Plantation)], dated 2008.

1.6 General Background on the Shin Yang Kuala Baram FPMU

The Shin Yang Kuala Baram FPMU has an area of 1,007.1 ha occupying 7 blocks on the north and

south of the Baram river. Each block varies in size from 10 ha to 488 ha. The planted area is only

807.0 ha after excluding areas for protection of biodiversity, riparian belts, natural residual forests and

sand mining activities. Detail hectarage and license permitted are as follows:

Northern Block Area (ha) Exp date

1 Lot 2122, Block 0, Kuala Baram Land District, Miri Division 54.00 20-02-2102



Sub Total 389.20

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A map of the FPMU showing the significant features of the forest is attached in Attachment 1.

The area was originally covered by Mixed Swamp Forest (MSF) which is the dominant forest type

along the Baram River estuary. The area was extensively logged over several sessions in the past

resulting in an intensively degraded area. Following frequent fires the area was reduced to grassland

with few residual trees. The area was degazetted from forest reserve and leased to various

companies for industrial development.

Type of Forest Plantation Area (ha)

Planted area 807.0 ha

Residual Natural Forests 39.0 ha

Riparian buffer belt 8.7 ha

Sand mining sites 9.6 ha

Other purpose 142.8 ha

Total 1,007.1 ha

The main species established were Acacia magnum, Paraserianthus falcataria, Khaya and

Eucalyptus. The first block Lot 2124 with an area of 10 ha was planted in January 2010 while the

last block part of Lot 2126 was established in June 2013.

1.7 Date First Certified

18 July 2014

1.8 Location of the Certified FPMU

The FPMU is located within latitude 4º 32’N to 4º 34’N and longitude 114º 2’E to 114º 5’E

1.9 Forest Plantation Management System

The FPMU have the following objectives:-

Southern Block Area (ha) Exp date





Sub Total 617.90

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a. Optimum utilization of forest resources

b. Efficient operation and regulation of harvest on a sustained yield basis

c. Restoration of forest landscape including regeneration of the forest and productive use of idle

land for sustainable community development

To achieve these objectives the FPMU had established mainly fast growing exotic species, i.e.:

Acacia mangium, Falcataria moluccana, Eucalyptus spp., Khaya ivorensis and Gmelina arborea on

the degraded areas in an attempt to restore their ecological functions. A number of indigenous

species had also been planted on trial basis to assess their abilities in these poor conditions. These

were Alstonia angustiloba, Artocarpus communis, Artocaupus heterophyllus, Casuarina equisetifolia,

Canarium osontophyllum, Dyera costulata, Durio sp., Neolamarchia cadamba, Parartocarpus sp. and

Shorea leprosula.

The FPMU had just completed the planting phase and silvicultural treatment consisting only of

weeding along planting lines during the first year of establishment. The FPMU was targeting to

harvesting after 6 years subjected to the demand from the mill and also the performance of the

planted trees. The target of the FPMU will be to harvest and replant immediately for each block. It is

still in the process of determining the optimum sustainable harvesting volume and this will be

reviewed in the next surveillance. As the plantation area was small, planting was completed within 3

years period. Harvesting regimes would be developed later with analysis of data of PSP and

consultation with other forestry agencies. All the materials produced will be targeted for the use of

its own plywood mill in the area.

1.10 Environmental and Socioeconomic Context

An EIA report for the “Environmental Impact Assessment For the Shin Yang Kuala Baram Tree

Plantation at Kuala Baram, Miri Division, Sarawak” was produced in July 2012 as required under the

Natural Resources and Environment (Prescribed Activities) Order 1994. The potential impacts and

strategies to mitigate the impacts were written in this document. The EIA was approved on 3 October

2012 by the Natural Resources and Environment Board (NREB) Reference No. (20) NREB/6-3/2G/18

with conditions to be implemented by the FPMU. It had specified quarterly environmental monitoring

every year and reports to be submitted to NREB. Monitoring reports of the 2nd Quarter 2014 and 3rd

Quarter 2014 were verified.

The report stated that owing to the severe degradation of the forest plantation area with repeated

logging activities and fires, it would be unlikely that the original floral and fauna species are still

present. It documented a few species of commercial trees within the residual forested sites. Totally

protected small mammals, i.e.: Slow loris (Nycticelius concarg) and Giant squirrel (Recifus affinis)

were recorded previously. The need to protect residual forested sites to reduce potential impacts on

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protected species of animals and the floral composition within the FMU were described in the EIA

report.

The Forest Plantation Management Plan for had incorporated measures to mitigate environmental

impacts in Chapter 7. Measures to mitigate environmental impacts caused by harvesting activities

identified in the EIA study had been incorporated in the FPMP.

The relevant laws on the customary rights of indigenous peoples’ lands as stated in the verifiers were

available. However indigenous people residing in the only long house in the area (the eleven-door

Rumah Panjang Mekal) outside the perimeter of the FPMU did not own or make claims to any lands

and territories within the Forest Plantation Management Unit (FPMU).

There were no conflicts with indigenous people. However the FPMU had developed procedures to

resolve conflicts in the event that they arise. There were SOP on conflict resolution “CR/13 Conflict

Resolution/Management” dated April 2013 was presented. The SOP “Processes Flow to Address

Grievances/Conflicts” was also made available.

2 AUDIT PROCESS

2.1 Audit Dates

20-21 October 2014 (4 man-days)

2.2 Audit Team

Dr. S. K. Yap (Audit Team Leader)

Khairul Najwan Ahmad Jahari (Auditor)

2.3 Stakeholder Consultations

A one-month stakeholder consultation was conducted beginning on 18 September 2014 to 18

October 2014 to solicit feedback from stakeholders on the compliance of the Shin Yang Kuala Baram

FPMU to the requirements of the MC&I(Forest Plantations). The comments by the stakeholders and

responses from the audit team are shown in Attachment 2.

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2.4 Audit Process

The audit was conducted primarily to evaluate the level of continued compliance of the FPMU’s

current documentation and field practices in forest plantation management with the MC&I(Forest

Plantations), using the verifiers stipulated for Sarawak.

For each Indicator, the auditors had conducted a documentation review, consultation with the relevant

personnel of the FPMU or stakeholders or field audit or a combination of these methods. Depending

on the compliance with the verifiers for a particular indicator, the auditors then decided on the degree

of the overall compliance in the indicator and decided whether or not to issue a major or minor NCR

or an OFI.

Consultations were held with the contractors and workers operating within the FPMU. Meeting was

also conducted with the management representatives based at the FPMU.

3 SUMMARY OF AUDIT FINDINGS

Details of the assessment findings (evidences) has been fully recorded in the audit report. The

summary of it, with corrective action verification details for previous and current NCR are as follows:

PRINCIPLE STRENGTHS WEAKNESSES

Principle 1 The forest plantation managers has

improved their knowledge on the

relevant federal and state laws,

administrative requirements and

regulatory framework, thus previous

OFI 1/2013 has been closed.

More prominent sign boards including

the ban on unauthorized activities e.g.

hunting has been erected at more

sites, not only at the main entrances

but also in strategic areas of the

FPMU hence previous OFI 2/2013 has

been closed.

The policy statement committing the

FMU to adhere to the P&C has been

amended accordingly in the public

summary. In addition, the policy

Nil

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statement has been displayed at

prominent sites within the FPMU and

distributed to all stakeholders, thus

previous OFI 3/2013 has been closed

Principle 2 Lease of State Land for Lot 3229 and

Provisional Leases for Lot 2127, Lot

2126, Lot 2124, Lot 2143, Lot 2136

and Lot 2122 were presented during

the assessment.

Duration of the first lease started from

2003 to 2102 while the other lots were

for 99 years beginning from 2003.

Forest managers had expressed their

willingness to support all legally

mechanisms for resolving land claims.

There were no legal or customary

tenure or use rights of local

communities within the titled land.

The forest managers had expressed

their willingness to collaborate with

holders of duly recognized legal or

customary tenure or use rights within

legal frameworks if these were raised.

As there were no disputes over tenure

claims and use rights within the titled

land no mechanisms were developed

to resolve these disputes.

Nil

Principle 3 The relevant laws on the customary

rights of indigenous peoples’ lands as

stated in the verifiers were available.

However indigenous people residing in

the only long house in the area (the

eleven-door Rumah Panjang Mekal)

outside the perimeter of the FMU did

not own or make claims to any lands

and territories within the Forest

Plantation Management Unit (FPMU).

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There were no conflicts with

indigenous people. However the

FPMU had developed procedures to

resolve conflicts in the event that they

arise. There were SOP on conflict

resolution CR/13 Conflict

Resolution/Management dated April

2013 was presented. The SOP

Processes Flow to Address

Grievances/Conflicts was also made

available.

Principle 4 Recent meeting held with the staff and

general workers found that they had

been briefed on the rights provided by

the ILO Convention 87. And based on

interview during current audit it is

verified that general workers, were

aware of the right to join worker union

freely, and have a clear understanding

on these rights, hence previous OFI

4/2013 has been closed.

A separate SIA on its own has been

carried out to further enhance the

evaluation on the social impacts of the

Shin Yang Kuala Baram FPMU

forestry operations, thus previous OFI


Minor NCR SYP1/2014 has been raised

as the procedures established to

address grievances raised by forest

plantation workers are not adequate.

The SOP on resolving grievances of

workers did not present an independent

channel for grievances to be resolved

fairly. A suggestion box and directing

complains to immediate superiors could

not provide a fair hearing. FPMU plan to

amend Service Operation Procedure –

Chart of Handling Workers’ Grievances

Revision 2 dated 5 November 2014 after

a meeting and discussion with top

management. Corrective action plan

accepted and verification of the

effectiveness will be conducted during

next audit.

OFI 2/104 has been raised as the

records and documentation of the

training could be further improved with

more details of trainers and trainees on

forest plantation management. This

subject to be verified during next audit

Principle 5 The financial and human resources

provided to maintain, restore or

enhance the productive capacity and

Nil

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ecological functions of the forest has

been clearly reflected in the annual

plan and the implementation found to

be adequate, hence previous OFI

6/2013 has been closed

Principle 6 There was no plan for converting the

residual forest area to plantations.

Conversion of forest plantation area

into non forest land use had not

occurred within the FPMU except for

9.6 ha that were mined for sand.

During previous audit, Shin Yang

Kuala Baram FPMU had initiated effort

with the cooperation of the

government agencies and the

Sarawak Forestry Corporation (SFC)

on the possibility to jointly conduct an

assessment on HCVF sites within the

FPMU. However, there were no

documentations to show that meetings

and consultations had been held with

conservation organizations, research

agencies and regulatory authorities.

Thus Minor NCR 1/2013 has been

raised during previous audit.

The FPMU had presented documents

on the follow-up actions. The list of

stakeholders has been revised to

indicate a broader group so as to

improve on conservation management

in the FPMU. The corrective action

plan has been reviewed and accepted

by the audit team. Verification of the

corrective action has been conducted

during current audit and confirm the

effectiveness of corrective action taken

and therefore this NCR has been

closed.

Nil

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Residual forest sites in Lot 2126 and

Lot 2138 within the FPMU had not

been demarcated in the plantation and

not mapped for protection which due

to Minor NCR 2/2013 raised

previously. The tree tagging in the

protected site has been set as first

priority to identify any rare species.

Demarcating on maps using GPS has

provided the boundary marking of the

area to be protected. The action plan

was accepted and the actions taken

and therefore previous Minor NCR


Posters showing protected

endangered, rare and threatened

(ERT) species were made available to

forest workers and posted in

prominent places in the nursery. As

these forest workers would be working

for a long time in the FPMU they would

be more likely to encounter these ERT

species thus the training in knowing

them has been conducted to the

workers and the Shin Yang Kuala

Baram FPMU. Workers’ knowledge on

these ERT has been improved after a

training has been conducted by the

relevant agencies, hence previous OFI


Existing residual forest ecosystem had

been demarcated on ground and

satellite imageries for protection. An

area of 39 ha had been set aside for

conservation. Another 6.8 ha had

been demarcated as riparian buffer

belt. Protection and management of

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these sites has been further improved

with distinct signboards being placed

at appropriate locations around the

remaining residual forested areas.

Monitoring and supervision has been

enforced to prevent any damages

during harvesting adequately, thus

previous OFI 8/2013 has been closed.

The use of chemicals especially

paraquat has been controlled and

minimise as per policy. Briefing was

conducted to provide sufficient

awareness to workers and interview

with workers confirm their

understanding, hence previous OFI


Principle 7 The forest managers found to be

improve in their knowledge on the

latest scientific information on forest

plantation management with

networking with other more

established plantations as per

interview during current audit, thus

previous OFI 10/2013 has been

closed.


as the objective on long term social and

economic well-being of workers and

local communities presented in the

revised Forest Plantation Management

Plan October 2014 had not been

presented in the publicly available

summary in the web site of the FPMU in

www.shinyang.com.my. FPMU has plan

to summarized and presented forest

plantation management plan in the

company public summary at the web

site www.shinyang.com.my by

November 2014. Corrective action plan

accepted and verification of the

effectiveness will be conducted during

next audit.

Principle 8 The public summary presented in the

web page of the Shin Yang Kuala

Baram FPMU www.shinyang.com had

not included the costs and efficiency of

the forest management thus a minor

NCR 3/2013 was raised during

Nil

http://www.shinyang.com.my/


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previous audit. The action plan

presented by the Shin Yang Kuala

Baram FPMU during current audit had

indicated that a budget would be

included in the public summary. The

action was accepted and has been

verified during this audit and therefore

resulted Minor NCR 3/2013 has been

closed.

Principle 9 During previous audit, Minor NCR

4/2013 has been raised as a HCVF

study had yet to be conducted which

resulted in missing HCVF monitoring.

The Shin Yang Kuala Baram FPMU

had written to SFC to confirm the date

for implementing the HCVF study.

This study had been agreed in

principle and would be implemented

when the dates were confirmed.

Verification during current audit

confirm the corrective action taken are

effective and acceptable therefore this

Minor NCR has been closed.

A list of relevant stakeholders to be

consulted regarding HCVF was not

provided to the audit team and hence

Minor NCR 5/2013 has been raised

during previous audit. The stakeholder

list found has been updated before

current audit and consequently this



as the specific measures to protect,

demarcate and manage HCVF sites

identified in the HCVF Report had not

been made available in the public

summary in the web page

www.shinyang.com. FPMU has plan to

summarized and presented results of

findings of HCVF in the company public

summary in the web site

www.shinyang.com.my by November

2014. However, inspection of the web

site had not indicated measures to

enhance and protect conservation area.

This are subject to be verified during

next audit.

OFI 1/2014 has been raised as the

demarcation of the HCVF area on the

ground as per HCV report need to be

improved through signage usage etc.

Improvement are subject to be verified

during next audit.

Principle 10 During previous audit, the objectives of

the forest management as presented

in the FPMP (Sept 2013 to Sep 2022)

were not clear on the conservation and

restoration of natural forest and Minor

NCR 6/2013 has been raised. A

separate document would be prepared

as an attachment to the FPMP. A


as analysis of the effectiveness of

control fires incidences has not included

the control measures. FPMU plan to

prepared on 5 November 2014 A new

chart of Pelan Kecemasan Jika Berlaku

Kebakaran di Hutan Revision 1 after

discussion with management. Access

http://www.shinyang.com/


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ground survey and tree marking which

are crucial in protecting these residual

trees has been conducted. The action

plans were accepted and current audit

verified and confirm the effectiveness

of corrective action taken and thus this


The forest plantation establishment

had not included protection,

restoration and conservation of natural

forests as per audited previously,

hence Minor NCR 7/2013 was raised.

The research on protection and

restoration of the residual natural

forest has been conducted by external

parties and provide sufficient

information and the implementation on

the forest plantation area found to be

sufficient during current audit and

therefore this Minor NCR has been

closed.

Another Minor NCR raised previously

are Minor NCR 8/2013 when the

analysis of the comparative

advantages/benefits of choosing exotic

species over native species in the

establishment of the plantation had not

been conducted. Current audit verified

and confirm that merit and demerit

charts has been developed and used

for assessing the advantages/ benefits

of planting the different exotic species.

The comparison on the

advantage/benefit of planting the

different species found to be adequate

and therefore this Minor NCR has

been closed.

road network has been developed.

Ground drainage had been made

broader and deeper. Action plan

accepted. The effectiveness of the new

measures will have to be assessed

during the next surveillance.

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Shin Yang Kuala Baram FPMU has

developed connectivity between

residual vegetation of original natural

forest area and the riparian buffer belts

to strengthen and improving wildlife

corridors condition sufficiently, thus

previous OFI 11/2013 has been

closed.

The Environmental Protection Plan

had described the need to protect the

forest plantation from pests and

diseases as well as fire. Specific

guidelines and SOPs being written and

include activities on preventing,

monitoring and assessing invasive

plant introductions, hence previous

OFI 12/2013 has been closed

accordingly.

Based on the findings of this audit, it was found that Shin Yang Plywood Sdn. Bhd. had continued to

manage the Shin Yang Kuala Baram FPMU in compliance with the requirements of the MC&I (Forest

Plantations). This audit had resulted in the issuance of 4 Minor NCRs and 2 OFIs. The details on the

NCRs and OFIs raised are shown in Attachment 3.

The audit team had also verified the corrective actions taken by Shin Yang Plywood Sdn. Bhd. to

address the 8 Minor NCRs and 12 OFIs which were raised during the previous audit whereas the

corrective action verified and found to be implemented effectively and therefore was closed. The

details on the verification on the corrective actions taken and the status of the NCRs raised during the

previous audit are shown in Attachment 4.

Shin Yang Plywood Sdn. Bhd. had taken appropriate corrective actions to address the major NCRs

raised which had been reviewed and accepted by the audit team. Therefore, this major NCR had

been closed out. Shin Yang Plywood Sdn. Bhd. had also submitted its proposed corrective actions to

address the minor NCRs and OFIs. The proposed corrective action plan had been reviewed and

accepted by the audit team. However, these corrective actions shall be verified by the audit team

during the next audit.

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The audit team had therefore recommended that the Certificate for Forest Plantation Management

awarded to the Shin Yang Plywood Kuala Baram FPMU be maintained.

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Attachment 1 Map of Shin Yang Kuala Baram FPMU

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Attachment 2 Comments by Stakeholders and Responses by Audit Team

No Name, Organisation,

date received,

Address and Contact

Numbers

Detail of Issue Raised Comments by Audit Team

Leader

1 Factory & Machinery

Inspector, Department

of Occupational Safety

& Health Malaysia

Please verify the commitment of the

forest plantation unit in Occupational

Safety & Health and their state of

compliance with Occupational Safety

& Health Act 1994 and Factory &

Machinery Act 1974

The safety and health measures

for workers had been assessed.

PPE provided were inspected to

be in good condition.

2 Pegawai Kawalan

Alam Sekitar, NREB

Miri

The Project proponent need to put in

place adequate fire prevention

measures as the estate in Kuala

Baram has been severely affected

during a recent occurrence of peat

fire from the neighboring land

The map in Environmental

Monitoring Report should be updated

New measures in trenching and

creating access roads to fire

prone sites had been inspected.

New measures had been

developed with organizational

changes.

3 Manager, Management

& Compliance, SFC

We do not have any comment due to

the fact that Shin Yang Kuala Baram

FPMU is practicing good forest

plantation management

Noted the comments

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Attachment 3 NCRs and OFIs Raised During this Audit and Corrective Actions Taken (2014)

Indicator Specification

Major/Minor/OFI

Detail Non-conformances Corrective Action Taken Verification

by Assessor

Indicator

4.3.3

NCR #:

SYP1/2014

Minor

Procedures established to

address grievances raised

by forest plantation workers

are not adequate.

The SOP on resolving

grievances of workers did

not present an independent

channel for grievances to be

resolved fairly. A suggestion

box and directing complains

to immediate superiors could

not provide a fair hearing.

Amendment of Service

Operation Procedure –

Chart of Handling Workers’

Grievances Revision 2

dated 5 November 2014

after a meeting and

discussion with top

management.

Action plan

accepted and

verification will

be done in

next

surveillance.

Indicator

7.4.1

NCR #:

SYP2/2014

Minor

The publicly available

summary had not included

all the objectives written in

the revised Forest Plantation

Management Plan

The objective on long term

social and economic well-

being of workers and local

communities presented in

the revised Forest Plantation

Management Plan October

2014 had not been

presented in the publicly

available summary in the

web site of the FPMU in

www.shinyang.com.my.

The forest plantation

management plan would

be summarized and

presented in the company

public summary in the web

site www.shinyang.com.my

In November 2014.

The public

summary of

the FPMP was

available in the

web page of

the company.

Action plan

accepted.

Indicator

9.3.2

NCR #:

SYP3/2014

Minor

Specific measures to ensure

the maintenance of

conservation attributes

documented in the HCVF

report had not been

included in the publicly

available summary

The results of findings of

HCVF are summarized and

presented in the company

public summary in the web

site www.shinyang.com.my

In November 2014.

Inspection of

the web site

had not

indicated

measures to

enhance and

protect



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Specific measures to

protect, demarcate and

manage HCVF sites

identified in the HCVF

Report had not been made

available in the public

summary in the web page

www.shinyang.com

conservation

area.

Indicator

10.7.1

NCR #:

SYP4/2014

Minor

Guidelines to control fires

incidences had been written

but analysis of the

effectiveness of these

control measures had not

been conducted.

A new chart of Pelan

Kecemasan Jika Berlaku

Kebakaran di Hutan

Revision 1 was prepared

on 5 November 2014 after

discussion with

management. Access road

network has been

developed. Ground

drainage had been made

broader and deeper.

Action plan

accepted. The

effectiveness

of the new

measures will

have to be

assessed

during the next

surveillance.

Indicator

9.3.1

OFI #:

1

OFI

The HCVF area was

mapped in the HCVF

Assessment report. The

demarcation on the ground

need to be improved by

signage.

To be verified

during next

surveillance.

Indicator

4.1.1

OFI #:

2

OFI

The training on forest

plantation workers has been

conducted. The records and

documentation of the

training could be improved

with more details of trainers

and trainees.

To be verified

during next

surveillance.

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Attachment 4 Verification on Corrective Actions Taken on NCRs and OFIs Raised During Previous

Audit (2013)

Indicator Specification

Major/Minor/OFI

Detail Non-conformances Corrective Action

Taken

Verification by

Assessor

Indicator

6.2.3

NCR #:

1/2013

Minor

The SY Kuala Baram FPMU

had initiated effort with the

cooperation of the

government agencies and

the Sarawak Forestry

Corporation (SFC) on the

possibility to jointly conduct

an assessment on HCVF

sites within the FPMU.

However, there were no

documentations to show that

meetings and consultations

had been held with

conservation organizations,

research agencies and

regulatory authorities.

Communication with

Sarawak Forestry

Corporation

Updating of

stakeholders list

Communication with

other agencies

The FMU had

presented

documents on the

follow up action on

the certification

audit. The list of

stakeholders would

be revised to

indicate a broader

group so as to

improve on

conservation

management in the

FMU.

Indicator

6.3.1

NCR #:

2/2013

Minor

Residual forest sites in Lot

2126 and Lot 2138 within

the FPMU had not been

demarcated in the plantation

and not mapped for

protection.

Conducted on ground

marking of trees

Identifying

protected/endangered

species within the

FPMU

Mapping with GPS

The tree tagging of

trees in the

protected site would

be the first action

required for

identifying any rare

species.

Demarcating on

maps using GPS

will provide the

boundary marking of

the area to be

protected

Indicator

8.5.1

NCR #:

3/2013

Minor

The public summary

presented in the web page

of the SY Kuala Baram

FPMU www.shinyang.com

had not included the costs

and efficiency of the forest

management

To include the budget

and actual expenses

in the public summary

2014 budget to

include training, R&D

and conservation

The action plan

presented by the

FMU had indicated

the budget would be

included in the

public summary that

would be revised.

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This would complete

the list as specified

in the Indicator.

Indicator

9.1.1

NCR #:

4/2013

Minor

Although the EIA report had

stated that it was very

unlikely that there would be

HCV sites, the SY Kuala

Baram FPMU had contacted

the Sarawak Forestry

Corporation to initiate a

study within the plantation

area. A quotation was

provided by SFC on 5

August 2013 and the

approval to proceed was

given by the management.

However, a HCVF study had

yet to be conducted. As a

HCVF study had yet to be

initiated, therefore HCVF

monitoring had not been

conducted.

Communicate and

confirm tentative date

with SFC to conduct

HCVF assessment

To assess the results

and take appropriate

action

The FMU had

written to SFC to

confirm the date for

implementing the

HCVF study. This

study was agreed in

principle and would

be implemented

with the dates

confirmed.

Indicator

9.2.1

NCR #:

5/2013

Minor

A list of relevant

stakeholders to be consulted

regarding HCVF was not

provided to the audit team.

Updating of

stakeholders list

Communication with

other agencies

Updating of

stakeholders list

Communication with

other agencies

The stakeholder list

was updated as

indicated in

NCR1/2013

Indicator

10.1.1

NCR #:

6/2013

Minor

The objectives of the forest

management as presented

in the FPMP (Sept 2013 to

Sep 2022) were not clear on

the conservation and

restoration of natural forest.

To include the

objectives for natural

forest conservation

and restoration in the

FPMP 2013 to 2022

The revision of the

FPMP would not be

due as it was written

just before the audit.

A separate

document could be

prepared as an

attachment.

Indicator

Minor


establishment had not

Carried out ground

marking of the

The ground surveys

and tree marking

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10.2.1

NCR #:

7/2013

included protection,

restoration and conservation

of natural forests.

residual forest areas

in the FPMU

To set residual

forests with GPS

To contact research

agencies and review

available research

reports on natural

forests.

Collect information on

indigenous and exotic

species

will be crucial in

protecting these

residual trees.

The development of

a design for

protection and

restoration of the

residual natural

forest would be

through research

information. This

would only be

available from

research agencies

as the FMU did not

have such

capability.

Indicator

10.4.2

NCR #:

8/2013

OFI

An analysis of the

comparative

advantages/benefits of

choosing exotic species

over native species in the

establishment of the

plantation had not been

conducted.

To make comparison

of these species

using merit and

demerit charts

To conduct analysis

of these results

The merit and

demerit charts that

would be

developpedd could

provide a platform

for assessing the

different exotic

species planted

Indicator

1.1.2

OFI


managers will have to

improve their knowledge on

the relevant federal and

state laws, administrative

requirements and regulatory

framework.

See details as per

Section 3 of this

report (Summary of

Audit Findings)

Verified corrective

action taken

accordingly as per

addressed in

Section 3 of this

report (Summary of

Audit Findings)

Indicator

1.5.2

OFI

In view of the many oil palm

plantations and industrial

activities along the perimeter

of the FPMU, more

prominent sign boards

including the ban on

unauthorized activities e.g.

hunting need to be erected

See details as per

Section 3 of this

report (Summary of

Audit Findings)

Verified corrective

action taken

accordingly as per

addressed in

Section 3 of this

report (Summary of

Audit Findings)

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at more sites, not only at the

main entrances but also in

strategic areas of the FPMU

Indicator

1.6.2

OFI

The policy statement

committing the FMU to

adhere to the P&C is

required to be posted in the

public summary. In addition,

the policy statement would

have to be displayed at

prominent sites within the

FPMU and distributed to all

stakeholders.

See details as per

Section 3 of this

report (Summary of

Audit Findings)

Verified corrective

action taken

accordingly as per

addressed in

Section 3 of this

report (Summary of

Audit Findings)

Indicator

4.3.1/4.3.2

OFI

From a meeting held with

the staff and general

workers it was found that

they had been briefed on the

rights provided by the ILO

Convention 87. However, it

was observed that there

were a number of general

workers, although they were

aware of the right to

unionise, they did not have a

clear understanding on

these rights.

See details as per

Section 3 of this

report (Summary of

Audit Findings)

Verified corrective

action taken

accordingly as per

addressed in

Section 3 of this

report (Summary of

Audit Findings)

Indicator

4.4

OFI

Evaluation of social impact

had been incorporated into

the EIA. However, if a

separate SIA on its own is

being carried out, this would

further enhance the

evaluation on the social

impacts of the SY Kuala

Baram FPMU forestry

operations.

See details as per

Section 3 of this

report (Summary of

Audit Findings)

Verified corrective

action taken

accordingly as per

addressed in

Section 3 of this

report (Summary of

Audit Findings)

Indicator

5.1.2

OFI

The financial and human

resources provided to

maintain, restore or enhance

the productive capacity and

ecological functions of the

See details as per

Section 3 of this

report (Summary of

Audit Findings)

Verified corrective

action taken

accordingly as per

addressed in

Section 3 of this

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forest have to be clearly

reflected in the annual plan.

report (Summary of

Audit Findings)

Indicator

6.2.5

OFI

Posters showing protected

endangered, rare and

threatened (ERT) species

were made available to

forest workers and posted in

prominent places in the

nursery. As these forest

workers would be working

for a long time in the FPMU

they would be more likely to

encounter these ERT

species thus the training in

knowing them would be

advantageous to the

workers and the SY Kuala

Baram FPMU. However,

the workers’ knowledge on

these ERT could be

improved if training was

conducted by the relevant

agencies.

See details as per

Section 3 of this

report (Summary of

Audit Findings)

Verified corrective

action taken

accordingly as per

addressed in

Section 3 of this

report (Summary of

Audit Findings)

Indicator

6.4.2

OFI

Existing residual forest

ecosystem had been

demarcated on ground and

satellite imageries for

protection. An area of 39 ha

had been set aside for

conservation. Another 6.8

ha had been demarcated as

riparian buffer belt.

Protection and management

of these sites could be

improved with distinct

signboards being placed at

appropriate locations around

the remaining residual

forested areas. Monitoring

and supervision would have

to be enforced to prevent

See details as per

Section 3 of this

report (Summary of

Audit Findings)

Verified corrective

action taken

accordingly as per

addressed in

Section 3 of this

report (Summary of

Audit Findings)

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any damages during

harvesting.

Indicator

6.6.1

OFI

The use of chemicals

especially paraquat could be

further controlled

See details as per

Section 3 of this

report (Summary of

Audit Findings)

Verified corrective

action taken

accordingly as per

addressed in

Section 3 of this

report (Summary of

Audit Findings)

Indicator

7.2.2

OFI

The forest managers could

further improve their

knowledge on the latest

scientific information on

forest plantation

management with

networking with other more

established plantations

See details as per

Section 3 of this

report (Summary of

Audit Findings)

Verified corrective

action taken

accordingly as per

addressed in

Section 3 of this

report (Summary of

Audit Findings)

Indicator

10.2.2

OFI

Owing to the severe

degradation of the original

natural forest area only a

residual vegetation still

remained within and around

the FPMU. There was a

need to develop connectivity

between these sites and the

riparian buffer belts as

wildlife corridors.

See details as per

Section 3 of this

report (Summary of

Audit Findings)

Verified corrective

action taken

accordingly as per

addressed in

Section 3 of this

report (Summary of

Audit Findings)

Indicator

10.7.1

OFI

The Environmental

Protection Plan had

described the need to

protect the forest plantation

from pests and diseases as

well as fire. However, there

were no specific guidelines

and SOPs being written. In

addition procedures on

preventing, monitoring and

assessing invasive plant

introductions could be

included.

See details as per

Section 3 of this

report (Summary of

Audit Findings)

Verified corrective

action taken

accordingly as per

addressed in

Section 3 of this

report (Summary of

Audit Findings)

PUBLIC SUMMARY SHIN YANG KUALA BARAM FOREST …

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