Public Procurement Regulatory Authority P.O. Box 49 Tel: +255 22 2121236/7, Fax: +255 22 2121238
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Transcript of Public Procurement Regulatory Authority P.O. Box 49 Tel: +255 22 2121236/7, Fax: +255 22 2121238
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Improving the Efficiency of Public Procurement in
Tanzania
Presentation in the 4th EAPF, Kigali Rwanda
Public Procurement Regulatory AuthorityP.O. Box 49Tel: +255 22 2121236/7, Fax: +255 22 2121238Email: [email protected]: www.ppra.go.tzDar-es-Salaam Tanzania
WelcomeKaribuni
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Overview of the Presentation
The journey The need to improve efficiency Recent efforts to improve efficieny Challenges Way forward
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THE JOURNEY- IS IT ACHIEVABLE????
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Yes it is achievable as long as every PE aims to achieve Vfm
THE JOURNEY- IS IT ACHIEVABLE ????
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216 PEsTshs 2.96
trillion
264 PEsTshs 3.10
trillion
315 PEsTshs 4.52
trillion
The need to improve efficiency – High Expenditure in Public Procurement
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39%
50%55%
73%68%
49%
59%
69%
80%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
2006/07 2007/08 2008/09 2009/10 2010/11
AVER
AGE
COM
PLIA
NCE
LEV
ELS
ACTUAL TARGET
TREND OF PROCURING ENTITIES COMPLIANCE WITH PUBLIC PROCUREMENT ACT AND ITS REGULATIONS
SINCE FINANCIAL YEAR 2006/07
The need to improve efficiency – Low levels of Compliance
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Efforts to increase efficiencyMany efforts are being undertaken – only few shall be highlighted in this presentation
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0 20 40 60 80 100
Establishment and composition ofTender Board
Establishment and composition of PMU
Functioning of AO, TB and PMU
Preparation of Annual ProcurementPlan
Approvals
Advertisement of bid opportunities
Publication of aw ards
Time for preparation of bids
Method of Procurement
Use of standard tender documents
Records keeping
Quality Assurance
Contract implementation
Series1AR
EAS
OF
FOC
US
OVERCOMING AREAS OF NON-COMPLIANCE
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DIVISION OF CAPACITY
BUILDING AND ADVISORY SERVICES
Research and Documentation
Section
Guidelines Development and
Dissemination Section
Training and Advisory Services
Section
Finance and Accounts Section
Administration and Human Resources
Section
DIVISION OF FINANCE AND
ADMINISTRATION
Contract and Performance
Audits Section
Investigations and
Procurement Audits Section
DIVISION OF MONITORING AND
COMPLIANCE
Data Base Administration
Section
DIVISION OFINFORMATION TECHNOLOGY
BOARD OF DIRECTORS
CHIEF EXECUTIVE
LEGAL UNITINTERNAL AUDIT UNIT
PROCUREMENT MANAGEMENT
UNIT
Systems and Network
Administration Section
Old Structure 51 staff
Expanding PPRA Outreach
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DIVISION OF INFORMATION AND COMMUNICATION
TECHNOLOGY
DIVISION OF CAPACITY BUILDING
AND ADVISORY SERVICES
Research and Documentation
Section
Guidelines Development and
Dissemination Section
Training and Advisory Services
Section
Finance and Accounting Section
Administration and Human Resources
Section
DIVISION OF CORPORATE
SERVICES
Contract Performance
Section
Monitoring and Evaluation
Section
DIVISION OF MONITORING
AND COMPLIANCE
Systems Development and
Maintenance Section
BOARD OF DIRECTORS
CHIEF EXECUTIVE OFFICER
INTERNAL AUDIT UNIT
Systems Support and Administration
Section
PROCUREMENT MANAGEMENT UNIT
Planning and Coordination
Section
DIVISION OF LEGAL AND PUBLIC AFFAIRS
Public Relations Section
Legal and Secretariat Affairs Section
Investigation and Anti-Corruption
Section
Zonal Services Section
NORTHEN ZONE
LAKE ZONE
COAST ZONE
CENTRAL AND SOUTHERN ZONE
New Structure-Total staff 142
Expanding PPRA Outreach
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MwanzaArusha
Iringa
D’Salaam
PPRA TO REACH LGAs – opening of
zonal offices
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-Submits copies of Call Off Orders
to PPRA and GPSA
-Places and
pays for Call
Off Order
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SYSTEM OF PROCUREMENT OF COMMON USE ITEMS AND SERVICES – REDUCED PROCUREMENT
TRANSACTION COSTS
PROCURING ENTITY
SUPPLIER/SERVICE PROVIDER
PPRA
GPSA
-Compiles a list of CUIS-List of CUIS
approved
-Subm
its a
list
of CU
IS to
GPSA
-Aggregates all CUIS from PEs-Decides on the
appropriates Procurement Method
Invi
tes T
ende
rsEn
ters
into
Fr
amew
ork
Agre
emen
t with
wi
nner
s
-Prepares and Maintains CUIS and Suppliers Data
Base-Maintains Data on placed Call Off orders as
received from PEs-Subm
its a
list of
Framew
ork
Agree
ments
-Supplies and paid
for the call off
order
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Efficiency in sharing procurement information to the public
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Efficiency in sharing procurement information to the public
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Efficiency in sharing procurement information: opportunities and
awards
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Efficiency in sharing procurement information: submission of
procurement information by PEs to PPRA
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Efficiency in sharing procurement information: AMONGST
PROCUREMENT PROFESSIONALS
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Efficiency in procurement transactions – e-procurement – Tanzania has done a feasibility study and is currently
working on issues relating to system selection, hosting, infrastructure, application, operation and maintenance, as
well security
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Amendments to the Act –Notable Amendments to Complaints Review
Mechanism
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Bidders complaint
HEAD OF PE
Presented within 28 days from the day of the event
leading to complaint
Copy of complaints submitted to PPRA
and the RC
Bef
ore
the
sign
ing
of
cont
ract
Conduct investigations
Decision within 30
days
Copy of decision
submitted to PPRA and
the RC
Suspend procurement proceedings
PPRA-if not satisfied with the decision or after the expiry of a 30 days period
PPAA-if not satisfied with the decision of PPRA or after the expiry of a 30 days period
Aft
er s
igni
ng o
f co
ntra
ct
System for Procurement Complaints Review
TOTA
L 10
5 D
AYS
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Bidders complaint
HEAD OF PE
Presented within 28 days from the day of the event
leading to complaint
Copy of complaints submitted to PPRA
and the RC
Bef
ore
the
sign
ing
of
cont
ract
Conduct investigations
Decision within 14
days
Copy of decision
submitted to PPRA and
the RC
Suspend procurement proceedings
PPAA-if not satisfied with the decision of PPRA or after the expiry of a 30 days period
Aft
er s
igni
ng o
f co
ntra
ct
System for Procurement Complaints Review
TOTA
L 59
DA
YS
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Amendments to the Act –Notable Amendments: Integration of
procurement plan with budgeting process
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Challenges Failure by Some PEs to utilize the
opportunity for reducing procurement transaction cost e.g use framework contracts for procurement of CUIS and advertize in the TPJ and Authority website
Corrupt and fraudulent practices in procurement process despite the effort being spent to prevent and combat them
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Challenges Commercial operators such as suppliers
and service providers, as well as CSOs have not effectively used the opportunities availed by the Authority to build their capacity
Commercial operators such as suppliers and service providers, as well as CSOs have not effectively used the opportunities availed by the Authority to build their capacity
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Way Forward PEs to be encouraged to do procurement
capability review assessment and allocate resources for capacity building of their staff
Action to be taken against PEs not demonstrating commitment to reduction of procurement transaction cost
Commercial operators should be sensitized to register as appropriate and take part in improving their capacity to withstand the competitive procurement market in the country as well as in the region
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Way Forward The CSOs should be empowered to
actively participate in advocacy of good governance in public procurement and monitoring of process and outcome in delivery of services
The fight against fraud and corruption in public procurement should be intensified by more collaborative initiatives among key stakeholders
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WE can all overcome
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Asanteni kwa Asanteni kwa kunisikilizakunisikiliza
MwishoMwisho