Public Housing’s Mission Statement

To ensure safe, decent, and affordable housing; create opportunities for residents’ self-sufficiency and economic independence; and assure fiscal integrity by all program participants.

In order to achieve this mission, we will strive to:

• Recognize the residents of as our ultimate customer;

• Improve PHA management and service delivery efforts through oversight, assistance, and selective intervention by highly skilled, diagnostic, and results-oriented field personnel;

• Seek problem-solving partnerships with PHAs, residents, communities, and government leadership.

In order to achieve this mission, we will strive to Cont’d

• Act as an agent for change when performance is unacceptable and we judge that local leadership is not acceptable or committed to improvement;

• Efficiently apply limited HUD resources by using assessment techniques to focus our oversight efforts.

Public Housing Authority Mission Statement

• PHA 5-Year and Annual Plan – HUD-50075 – Section 5.1

State the PHA’s Mission for serving the needs of low-income, very low income, and extremely low income families in the PHA’s jurisdiction for the next five years.

Let’s Make a Difference in

2013!!

Fiscal Year 2013 Office of Public and Indian Housing Goals:

Maximize Voucher Utilization and Public Housing Occupancy

Recover and Sustain Public Housing Authorities

Know PHA Financial PositionEnsure Housing Quality and Maintain

Affordable Housing InventorySupport Each Other and Strengthen the Team

Maximize Voucher Utilization and Public Housing Occupancy

Public Housing staff will be reviewing your HCV Utilization Tools and working with you to increase your utilization.

We will be reviewing Public Housing reports pulled from PIC at the end of each month. We will look at each and every unit. Please ensure that your units are properly coded in PIC.

Recover and Sustain Public Housing Authorities

We will continue using the Public Housing Authority Recovery and Sustainability (PHARS) process for both PHAS and SEMAP Troubled PHAs.

New procedures are now in place for us to use the PHARS process with all Substandard PHAS and SEMAP PHAs.

We will also use the PHARS process on Near Troubled PHAs.

Know PHA Financial Position

This is a new goal!

We will be asking for and reviewing your financials. This information will be used to determine the liquidity of your PHA.

Since this is a new goal, we are not sure of the frequency of this requirement. At this time we are suggesting that you have this information available on a monthly basis.

Ensure Housing Quality and Maintain Affordable Housing Inventory

Staff will be reviewing PASS data to monitor public housing physical quality.

The Demo/Dispo application process is being redesigned.

HUD will be working towards preserving the affordable housing inventory.

Staff will be monitoring HQS indicatorsLead Based Paint compliance is being added to

the voucher program.

Support Each Other and Strengthen the Team

While this goal is primarily for HUD staff, these are areas everyone should be focusing on:

IntegrityEthical BehaviorRecognitionAccountabilityCollaborationTeam BuildingTrainingOpen CommunicationsEmployee Assessments

Portfolio Management

What is it?

It is a focused approach to regulating the performance of PHAs;

It is information based and analytic;It is goal oriented.

PM Continued

Goals of Portfolio Management?

Improve Public Housing and Housing Choice performance;

Maintain and enhance PHA viability;Maximize the impact of HUD programs and

monitoring fundsPrevent PHAs from becoming troubled/failing.

Why do we need it and why do we need it now?

Reason #1: Every unit is needed!

Reason #2: Scandalous headlines!!

Reason #3: Doing more with less!!!

Reason #4: Managing the workload!!!!

Portfolio Management Tool (PMT)

Excel-based, Field Office-deployed Tool;

FO Guidebook defining the numbers and fields and assuring reliability;

Accountability for results through our Network Structure.

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PMT Data Sources• PH Occupancy

– IMS/PIC Development Detail Report– IMS/PIC Aging Report– IMS/PIC Unit Universe Report– Risk Assessment Dashboard– FO unit status approval log

• Compliance– CCM or FO Monitoring Log– ARCATS– IPA Audit Report– OIG Audit Tracking Log– EIV

• Risk Assessment– Risk Assessment – FO– Risk Assessment Dashboard

• Vouchers, PB and VASH– HCV Utilization Report– VMS – “VMS Data Collection

Report”– Master VASH– Subsidy Layering Review Log– Opt Out Tracking

• Finance– FDS FASS Module

• Grants/Investments– “All FY98 to Present Grants” file on

IMS/PIC data page– ARRA Weekly Reports library on Recovery

Act Fund SharePoint site– LOCCS– CFRG/CFRC Logs– ROSS Grant Log– Green Retrofits/EPC Tracking Log

• Governance– IMS/PIC (Development Detail Report,

Aging Report)– HHQ-OFO– HCV Utilization Report– Master VASH report from HCV

Optimization SharePoint site– Quarterly PHAS Report from REAC– GDA Tracking Report– PHA Plan Log

• Radar– HCV Utilization Report– VMS– HCV Optimization Report– PH Occupancy

Questions??