Public Hearing on the proposed PreK-12 Budget

Amber Bock Superintendent

December 10, 2014

This presentation is a combined presentation from

the three previous School Committee meetings where the various portions of the proposed budget have been discussed.

This is still a working draft budget and the public hearing is an opportunity for ongoing feedback.

Slides 5 & 6 provide a summary of the budget timeline and process for development

Public Hearing Presentation

Budget Guidelines

Timeline

Budget Development Process

District Overview: 2014-2015

Current funding

Current & Projected Enrollment

Proposed Budget FY 16

Discussion & Questions

Agenda

Sustain Excellence of Teaching & Learning

Provide Safe & Well Maintained Facilities

Hire and Retain High Quality Personnel

Manage Growth & Budget Impacts

Budget Guidelines

Timeline:

9/8: Budget Schedule set with SC.

9/17: Prep sheets to

Principals/Directors

10/1: Budget meetings start

10/17: Notes to Forbes

11/5, 12,19: Presentations

11/19: Superintendent’s Final Recommendations

12/3: Public Hearing Advertised

12/10: Budget Available & SC Public Hearing

12/17: SC Votes Budget

12/19: Budget to Selectmen & Town Finance Com.

1/2015: Monitor enrollment, mandates, & Special Education

1/2015 – 3/2015: Communicate as needed

3/14: Town Meeting

Budget Development Process

Articulate Educational Vision and Mission

Develop & Approve District Goals

Assess Enrollment & Space Projections

Objective: Sustain class size guidelines

Review Level Service Budget Needs

Seek cost saving measures

Reallocation of resources

Forecast Infrastructure Needs

Transportation, utilities, leases, services, etc.

Evaluate Program Improvements & Innovations

Leadership Team works toward decisions

Stage decisions into Long Range Plan

FISCAL YEAR 15

GENERAL FUND BUDGET GRAPHED BY CATEGORY

TUITIONS,

2,266,603

TRANSPORT 2,436,743

SALARIES, 35,075,920

CONTRACTED SERVICES,

1,444,188

TECHNOLOGY, 587,025

EQUIPMENT, 108,620

SUPPLIES, 779,228 TEXTBOOKS,

314,317

UTILITIES, 967,167

TOTAL FY15 BUDGET $ 43,978,811

FISCAL YEAR 15

GENERAL FUND BUDGET BY CATEGORY

FY14 FY15 % OF BUD % INCREASE DIFFERENCE

TUITIONS * 2,403,917 2,266,603 5.15% -5.7% (137,314)

TRANSPORTATION 2,231,103 2,436,743 5.54% 9.2% 205,640

SALARIES 33,852,709 35,075,920 79.75% 3.6% 1,223,211

CONTRACTED SERVICES 1,508,915 1,444,188 3.28% -4.3% (64,727)

TECHNOLOGY 599,525 587,025 1.33% -2.1% (12,500)

EQUIPMENT 108,750 108,620 0.25% -0.1% (130)

SUPPLIES 765,231 779,228 1.77% 1.8% 13,997

TEXTBOOKS 235,433 314,317 0.71% 33.5% 78,884

UTILITIES 988,625 967,167 2.20% -2.2% (21,458)

TOTAL 42,694,208 43,979,811 100% 3.01% 1,285,603

* Additional Special Education Tuitions of $2,332,915 are paid by grants & Circuit Breaker.

Additional funding not included above from STM - $90K for High School Wireless Access

Student Enrollment has increased over past 3 yrs.

Growth impacts the budget: Maintaining class size Supplies and set up costs Infrastructure changes Staffing support

Students benefiting from & requiring support has

increased: District growth in Special Ed., ELL and low income students

impacts budget: Out of district placement cost Program and transportation In district programming cost: Personnel:

Paraeducators, Specialized faculty ELL tutors, Literacy and Math support

Space: Classroom setup cost Use of building ‘footprint’

PK-12 District Profile

ACTUAL ACTUAL ACTUAL Actual # OF AVG CL PROJECTED DIFF FRM

SCHOOL FY12 FY13 FY14 FY 15 TEACHERS SIZE FY16 PRIOR YR

Hastings

PRK-F 7 15 17 40

PRK-H 87 71 83 70 6

K Total 73 85 89 84 4 21

1 71 83 99 101 5 20

2 97 75 84 96 5 19

3 93 100 69 89 4 22

TOTAL 428 429 441 480 24 500 20

Fales

K Total 76 54 69 79 4 20

1 65 83 66 74 4 19

2 76 64 84 78 4 20

3 79 83 75 96 4 24

TOTAL 296 284 294 327 16 347 20

Armstrong

K Total 94 91 87 97 5 19

1 94 103 94 92 5 18

2 100 94 102 104 5 21

3 119 104 93 103 5 21

TOTAL 407 392 376 396 20 406 10

WESTBOROUGH PUBLIC SCHOOLS

STUDENT ENROLLMENT FY 16

ACTUAL ACTUAL ACTUAL Actual # OF AVG CL PROJECTED DIFF FRM

SCHOOL FY12 FY13 FY14 FY 15 TEACHERS SIZE FY16 PRIOR YR

Mill Pond

4 262 301 300 247 10 24.7 288

5 277 261 309 306 13 24 247

6 272 285 264 310 13 24 306

TOTAL 811 847 873 863 36 841 -22

Gibbons

7 253 276 289 269 12 310

8 254 248 278 285 12 269

TOTAL 507 524 567 554 24 579 25

High

9 302 254 236 266 285

10 274 299 259 239 266

11 255 274 291 252 239

12 236 258 274 292 252

TOTAL 1067 1085 1060 1049 66 1042 -7

TTL TEACHERS 185.6

IN-DISTRICT 3516 3561 3611 3669 3715

O.DISTRICT 45 41 35 35 34

GRAND TTL 3561 3602 3646 3704 3749

CHANGE FROM

PRIOR YEAR 41 44 58 45CHANGE FROM FY

12 199

WESTBOROUGH PUBLIC SCHOOLS

STUDENT ENROLLMENT FY 16

0

50

100

150

200

250

300

350

400

ELL Low Income

Number of ELL and Low Income Students

2010-2011

2011-2012

2012-2013

2013-2014

0

2

4

6

8

10

12

14

16

18

Westborough State

Percent of Students Who Are Special Needs

2010-2011

2011-2012

2012-2013

2013-2014

0

10

20

30

40

50

60

70

Health Multiple Disabilities Autism Neurological

Number of Westborough Students With Intensive Disabilities Reported by State Defined Categories

2010-2011

2011-2012

2012-2013

2013-2014

Budget Recommendation

YEAR

FY’ 15 Budget

FY’ 16 Proposed

Difference

Total Percent

BUDGET

$43, 979,811

$45, 107,479

$1,127,668

2.56%

Known and Anticipated Contract Obligations

Enrollment Changes

Class Size Guidelines

Special Education

Program Improvements

No Contingencies

Effective Use of offsets: Revolving accounts Circuit Breaker and Grants

Budget Overview 2.56% Increase over FY15 Reflects:

Elementary: K-6

Staffing: (Enrollment and Program Need)

1.0 K-3 Teacher (Fales/Hastings)

1.0 Gd. 4 Teacher

Mandated Program Staffing: 1.0 Gd. 4 Special Educator

.75 Special Ed. Reading Teacher

1.0 ELL Teacher (.5 Fales, .25 Armstrong, .25

Hastings)

.5 Integrated Preschool Teacher

.5 ELL Math Tutor (Fales)

Support Staff: .5 Assistant Principal Mill Pond

.2 Secretary increase: Mill Pond

Specialists: .20 K-3 Strings Teacher

.05 x 2 Art

.10 Music

.10x 2 PE

2.0 Library Media Specialists: (shared to K-3)

7-12 MS and HS & K-12 District Position

Middle School:

Mandated Program Staffing: 1.0 Gd. 7&8 Special Educator

.25 Special Ed. Reading Teacher

K-12 District Wide:

1.0 Data Specialist

High School: Mandated Program Staffing:

1:1 Para hours for Unified Track

Student Support Program: 1.0 Social Worker

1.0 Tutor

Specialists .20 Strings (HS)

.20 Fine Arts Director (K-12)

-.80 Reallocation of staffing

PreK-12 District-wide Supplies & Program

Athletics: Unified track

Buses, equipment

Girl’s Hockey

Program cost

Curriculum Materials: French texts

ELL Supplies

Engineering Design (HS)

WISC/Woodcock Test Materials

Classroom Furniture:

New room set up (4 rooms)

Replacement furniture

Technology K-12

5 Carts of mobile devices

Brightlinks & Doc cameras

Assistive Technology

FY16 REQUESTS

MOVED TO FUTURE FY

LOCATION ACCOUNT NO. TITLE FTE FY16 SALARY JUSTIFICATION FY17 FY18 NOTES

GIBBONS 00102-5103 SECRETARY 0.00

PART TIME SEASONAL TO ASSIST WITH PEAK VOLUME & STUDENT ACTIVITY MONITORING 12,840 .20 fte requested

GIBBONS 00208-5121 SPED Teacher 1.00 64,202 Accommodate Transition Student from MP

GIBBONS 00208-5121 READING TEACHER SPED 0.25 16,051 Wilson Trained 0.75 shared with Mill Pond Shared with Mill Pond

DISTRICT 00202-5120 FINE ARTS DIR 0.20 9,338 INCREASE 10 MO. TO 12 MO.

HIGH SCHL ATHLETICS 00305-5122 ATHLETICS PARA 1:1 - FOUR @30 HRS 2,130 UNIFIED TRACK

HIGH SCHL 00304-5121A STRINGS 0.20 13,000 INCREASE EXISTING STAFF

HASTINGS 00108-5120 COORDINATOR SPED 0.00 ALLOWS PRE SCHL DIR TO FOCUS SOLEY ON PRE SCHL 32,101 .50 requested

HASTINGS 00108-5121H ELL TEACHER 0.25 16,050 ENROLLMENT DEMOGRAPHIC NEEDS 48,151 .50 teacher requested

HASTINGS/FALES 00107-5121H Enrollment based TEACHER 1.00 64,202 ENROLLMENT Where needed Combined w/Fales

HASTINGS 00107-5121H ART TEACHER 0.05 3,210 ADDED GR 3 CLASS INCR EXISTING STAFF

HASTINGS 00107-5121H MUSIC TEACHER 0.00 - ADDED GR 3 CLASS NEW HIRE? 3,210

HASTINGS 00107-5121H PE TEACHER 0.10 6,420 ADDED GR 3 CLASS

HASTINGS 00108-5121H INTEGRATED PRE SCHL TEACHER 0.50 32,101 INCR ENROLLMENT

MILL POND 00108-5121M GR 4 INTENSIVE TEACHER SPED 1.00 64,202

5 new intensive students from Fales, with 2 students moving to GMS, brings total to 8; too many for one classroom with intensive needs and 1:1 ABA instruction

MILL POND 00108-5121M READING TEACHER SPED 0.75 48,151 Wilson Trained 0.25 shared with Gibbons

MILL POND 00108-5121M ELL TEACHER SPED 0.00 - SUPPORT IEPs; Caseloads of SPED and ESL have no room for them to cross team 64,202 1.0 fte REQUESTED

MILL POND 00102-5103 SECRETARY 0.20 20,764 10 mo to 12 mo front office due to year-round demands $34,861 TO $55,625

MILL POND 00102-5103 SECRETARY -0.10 (14,648) Reduce guidance from 12 mo to 11 months; only if other is increased to 12 months $55,625 TO $40,977

MILL POND 00107-5121M GR 4 TEACHER 1.00 64,202 Maintenance of class size, stability of team structure

MILL POND 00102-5120 ASST PRINCIPAL 0.50 44,697

Additional support for size of school (870 students, 140+ staff, 5 sub-separate classrooms, complexity of student profile, schedules, etc.) 44,697 1.0 Requested

FALES 00108-5121F ELL TEACHER 0.50 32,101 DUE TO ENROLLMENT

FALES 00107-5122B ELL MATH TUTOR 0.50 20,000 DUE TO ENROLLMENT

FALES 00107-5121F GR 3-5 MUSIC 0.10 6,420 DUE TO ENROLLMENT INCR

FALES 00107-5121F GR 3-5 ART 0.05 3,210 DUE TO ENROLLMENT 3,210 .10 fte requested

FALES/Hastings 00109-5121F KINDY TEACHER/enrollment based 0.00 - ADDED CLASS DUE TO ENROLLMENT Combined with Hastings

FALES 00107-5121F PE TEACHER 0.10 6,420 DUE TO ENROLLMENT

ARMSTRONG 00108-5121A ELL TEACHER 0.25 16,050 DUE TO ENROLLMENT 48,151 1.0 fte requested

DISTRICT 00407-5122 DATA MANAGER 1.00 65,000 INCREASED STATE MANDATES

DISTRICT 00107-5121F STRINGS K-3 0.20 12,840 INCREASE EXISTING STAFF

ARMSTRONG 00103-5121 1 LIBRARY TECH SPECIALISTS 0.50 32,101 REINSTATING POS. -RESEARCH/IMPL OF COMM CORE 32,101 1.0 fte requested Shared w/Fales

FALES 00103-5121 1 LIBRARY TECH SPECIALISTS 0.50 32,101 REINSTATING POS. -RESEARCH/IMPL OF COMM CORE 32,101 1.0 fte shared w/ Armstrong

HASTINGS 00103-5121 1 LIBRARY TECH SPECIALISTS 1.00 64,202 REINSTATING POS. -RESEARCH/IMPL OF COMM CORE 1.0 fte requested

HIGH SCHOOL 00306-5121 SOCIAL WKR TEACHER 1.00 64,202 Student support Program: Regular Ed

HIGH SCHOOL 00304-5122A TUTOR FOR NEW PROGRAM 1.00 36,000 Student support Program: Regular Ed

SUB TTL 13.60 844,720 320,764

FY16 REQUESTS, Cont. LOCATION353 ACCOUNT NO. ITEMS # FOR FY16 DOLLAR AMT JUSTIFICATION

IN BUDGET LINE

MOVED TO FUTURE FY

FY17 FY18 NOTES

GIBBONS 6 PROJECTORS & DOC CAMERAS COMPLETE INVENTORY FOR CURRICULUM Repurposed from other

classes

GIBBONS 05303-5227D 100 FRENCH BOOKS DUE TO HIGH SCHL CHANGE IN TEXTS 6,000

HIGH SCHL ATHLETICS 06314-5229A 3 BUSES UNIFIED TRACK 1,500

HIGH SCHL ATHLETICS 06314-5229A ATHLETIC EQUIPMENT UNIFIED TRACK 1,000

HIGH SCHL ATHLETICS 06314-5229A ATHLETICS GIRLS ICE HOCKEY FEE AT SHREWSBURY - 4 STUDENTS 5,600

HIGH SCHL 06302-5223H ENGINEERING TECH SUPPLIES FOR STEM CURRICULUM BASED TECH 20,000

HIGH SCHL 06317-5223 ELL SUPPLIES INCREASE ENROLLMENT 1,000

HIGH SCHL 10 Bright links & Doc Camera Additional Classroom installations 15,000 15,000 More in yrs. 2 -5

MILL POND SPED 04306-5223A TESTING WISC & WOODCOCK TOOLKIT INCREASE ENROLLMENT 1,000

MILL POND SPED 04302-5223E CLASSROOM FURNITURE/SUPPLIES 11,000 ADDTN'L CLASS STRIDE

HIGH SCHL SPED 06306-5223A TESTING WISC & WOODCOCK TOOLKIT INCREASE ENROLLMENT 3,000

DISTRICT SPED 09314-5205 ASSISTIVE TECHNOLOGY INCREASE NEEDS 5,000

FALES SPED 01306-5223A TESTING WISC & WOODCOCK TOOLKIT INCREASE ENROLLMENT 1,000

ARMSTRONG SPED 03306-5223A TESTING WISC & WOODCOCK TOOLKIT INCREASE ENROLLMENT 1,000

HASTINGS SPED 02306-5223A TESTING WISC & WOODCOCK TOOLKIT UPDATED FOR MANDATED STATE BEST PRACTICES 1,100

HASTINGS 07305-NEW 8 BRIGHTLINKS & Doc Camera 3 Additional Classroom installations 9,000 9,000 6,000 More in yrs. 2 -3

HASTINGS 07305-NEW 24 LAPTOP COMPUTERS/CART INITIATIVE - LABS TO CLASSROOMS 17,000

HASTINGS 02302-5223A DESKS/CHAIRS,SHELVES,TABLES,LIBR,RUG ADDITIONAL GR 3 CLASSROOM 6,500

HASTINGS 02302-5223A CAFETERIA TABLE SYSTEMATIC REPLACEMENT OLD 2,000

FALES 07305-NEW 6 BRIGHTLINKS & Doc Camera 3 Additional Classroom installations 9,000 6,000 3,000 More in yrs. 2 -3

FALES 01302-5223A DESKS/CHAIRS/BOOKCASES KINDY CLASSROOM ADDED 4,990

FALES 01303-5227A, & B,C,D MATH TEXTS CONSUMABLES INCR COST 1,000

FALES 07305-NEW COMPUTER CART INITIATIVE - LABS TO CLASSROOMS 17,000

ARMSTRONG 07305-NEW COMPUTER CART INITIATIVE - LABS TO CLASSROOMS 17,000

ARMSTRONG 07305-NEW 4 BRIGHTLINKS & Doc Camera 3 Additional Classroom installations 9,000 3,000 More in yrs. 2 -3

ARMSTRONG 03303-5227, & A,B,C,D MATH TEXTS CONSUMABLES 2,000 INCR COST

ARMSTRONG 03301-5223 FURNITURE Replacement-Chairs/ Tables 3,000 Age of Furniture

MILL POND 04303-5227A,B,C,D MATH TEXTS CONSUMABLES 2,000 INCR COST

MILL POND 04302-5223A CLASSROOM FURNITURE/SUPPLIES 12,000 ADDITIONAL GR 4 CLASSROOM

MILL POND 07305-NEW COMPUTER CART INITIATIVE - LABS TO CLASSROOMS 17,000

MILL POND 07305-NEW COMPUTER CART INITIATIVE - LABS TO CLASSROOMS 17,000

MILL POND 4 Bright links & Doc Camera Additional Classroom installations 6,000 More in yrs. 3-4

SUB TTL 30,000 173,690 33,000 30,000 -

GRAND

TTL 874,720 353,764 30,000

Deferred Funding Requests: Staffing: .2 Secretary MS

1.0 K-3 Teacher

.5 K-3 Sped. Coordinator Hastings

.10 Music teacher

3.0 ELL Teachers

2.0 Library Media Specialists

.5 Assistant Principal (Mill

Pond)

Materials and Program:

HS Sound system

Teacher Laptops

Upgrade of HS Foreign Language Lab

FY16 PROPOSED BUDGET SUMMARY

FY15 FY16 BUDGET W/REQUESTS

% OF BUD

% INCREASE

DIFFERENCE

TUITIONS 2,266,603 1,208,218 2.73% -46.69% (1,058,385)

TRANSPORTATION 2,436,743 2,483,679 5.62% 1.93% 46,936

SALARIES 35,075,920 37,047,169 81.85% 5.62% 1,971,249

CONTRACTED SERVICES 1,444,188 1,537,918 3.48% 6.49% 93,730

TECHNOLOGY 587,025 722,200 1.63% 23.03% 135,175

EQUIPMENT 108,620 94,595 0.21% -12.91% (14,025)

SUPPLIES 779,228 852,882 1.87% 9.45% 73,654

TEXTBOOKS 314,317 282,817 0.63% -10.02% (31,500)

UTILITIES 967,167 878,001 1.98% -9.22% (89,166)

TOTAL 43,979,811 45,107,479 100% 2.56% 1,127,668

FY16 PROPOSED BUDGET SUMMARY

TOTAL FY16 BUDGET REQUEST $45,107,479

Questions & Discussion

Amber Bock, Daniel Mayer, and Irene Oliver will be answering questions