Public Consulting Group Case Study - Special Education Software Development
1
THE OPPORTUNITY Gwinnett County Public Schools is the 12th largest district in the nation. In 2003, PCG Education was selected by GCPS to design and implement our ully integrated, Web-based special education management system, IEP Online™. The GCPS Special Education and Psychological Services department had a goal to make its Individualized Education Plans (IEPs) paperless. At the time, educators in the district either completed IEP documents by hand or through orm-based computer sotware programs. In 2010, GCPS expanded its partnership with PCG Education to include a sotware application development project called Student Target Objective Reporting Instrument (STORI). STORI would quantitatively assess and monitor achievement on a per student basis o progress made toward objectives within the student’s IEP. GCPS also requested that PCG Education design and implement a dashboard portal page to give users one location or access to both IEP Online and STORI. THE PCG APPROACH PCG Education’s approach embraces the best practice o integrated solutions. Our national experience aords us frsthand knowledge o how school districts across the U.S. struggle with data quality issues when their applications are not integrated. PCG Education oers a ully integrated set o solutions to provide a more holistic picture o students’ educational history. The IEP Online™ system provided GCPS with unctionality or parent signature pages, doctor prescription orms, and other paper documents to be converted and stored electronically. Since implementing IEP Online™, GCPS has enhanced its application with many special customizations, including its own discipline orms and behavior intervention orms. Data collected in STORI assists administrators with trend analysis, displaying students who are meeting and/or not meeting their objectives beore their attainment dates within their IEPs. Additionally, using STORI data, administrators are able to determine i they need to assist their teachers by oering alternative methods and/or approaches to achieve student success prior to the end o a reporting period. GCPS district administrators are able to analyze their special education student population achievements and areas o concern by district, school, groups o students, and by teacher. T eachers can judge their eectiveness in the classroom and make adjustments to promote student achievement based on the data gathered to monitor student progress towards objectives in their IEPs. The PCG-designed dashboard portal includes a way to deliver training materials to all users, in video, PDF, and Word document ormats. To assist in compliance with eligibility and IEP meetings, upon login, case managers have a view o their caseloads, including a clear view o key timeline dates. T o support the caseload view compliance, timeline- sensitive reports are available on the dashboard or sta members to run on demand to maintain compliance with eligibility and IEP meetings and testing accommodations. A calendar eature allows users to post upcoming events and communicate with GCPS support sta members without leaving the dashboard. The dashboard also gives administrators a way to monitor server usage to negate any unexpected perormance issues and gives them instant notifcation i a server is not perorming. Finally, the case managers’ data collection status per student is displayed on the dashboard so these sta members can keep track o student data collection. Public Consulin g Group, I nc. | 148 Sae Sree, T enh Floor, Bos on, Massachusets 02109 | el: (617) 426-2026 fax: (617) 426-4632 Copyright Public Consulting Group, Inc. THE CLIENT Gwinnett County Public Schools (GCPS), Suwanee, Georgia • District type: large urban • Total special education students: 17,617 • Total student population: 161,000+ THE PROJECT • Design and implementation o district-wide management system or special education • Design o district-wide progress monitoring data collection so tware application, including Functional, Academic and Behavioral components • Design and implementation o a dashboard portal page case study: Special Education Management, Progress Monitoring So tware Development, Dashboard Portal Page Development www.pcgeducation.com
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Transcript of Public Consulting Group Case Study - Special Education Software Development
7/30/2019 Public Consulting Group Case Study - Special Education Software Development
http://slidepdf.com/reader/full/public-consulting-group-case-study-special-education-software-development 1/2
THE OPPORTUNITY
Gwinnett County Public Schools is the 12th largest district in the nation.In 2003, PCG Education was selected by GCPS to design and implementour ully integrated, Web-based special education management system,IEP Online™. The GCPS Special Education and Psychological Servicesdepartment had a goal to make its Individualized Education Plans (IEPs)paperless. At the time, educators in the district either completed IEPdocuments by hand or through orm-based computer sotware programs.
In 2010, GCPS expanded its partnership with PCG Education to include asotware application development project called Student Target Objective
Reporting Instrument (STORI). STORI would quantitatively assess andmonitor achievement on a per student basis o progress made towardobjectives within the student’s IEP. GCPS also requested that PCGEducation design and implement a dashboard portal page to give usersone location or access to both IEP Online and STORI.
THE PCG APPROACH
PCG Education’s approach embraces the best practice o integratedsolutions. Our national experience aords us frsthand knowledge o howschool districts across the U.S. struggle with data quality issues when theiapplications are not integrated. PCG Education oers a ully integratedset o solutions to provide a more holistic picture o students’ educationa
history.
The IEP Online™ system provided GCPS with unctionality or parensignature pages, doctor prescription orms, and other paper documents tobe converted and stored electronically. Since implementing IEP Online™GCPS has enhanced its application with many special customizationsincluding its own discipline orms and behavior intervention orms.
Data collected in STORI assists administrators with trend analysisdisplaying students who are meeting and/or not meeting their objectivebeore their attainment dates within their IEPs. Additionally, usingSTORI data, administrators are able to determine i they need to assistheir teachers by oering alternative methods and/or approaches toachieve student success prior to the end o a reporting period. GCPS
district administrators are able to analyze their special education studenpopulation achievements and areas o concern by district, school, groupo students, and by teacher. Teachers can judge their eectiveness in theclassroom and make adjustments to promote student achievement basedon the data gathered to monitor student progress towards objectives intheir IEPs.
The PCG-designed dashboard portal includes a way to deliver trainingmaterials to all users, in video, PDF, and Word document ormats. Toassist in compliance with eligibility and IEP meetings, upon login, case
managers have a view o their caseloads, including a clear view o keytimeline dates. To support the caseload view compliance, timelinesensitive reports are available on the dashboard or sta members torun on demand to maintain compliance with eligibility and IEP meeting
and testing accommodations. A calendar eature allows users to posupcoming events and communicate with GCPS support sta memberwithout leaving the dashboard. The dashboard also gives administratora way to monitor server usage to negate any unexpected perormanceissues and gives them instant notifcation i a server is not perormingFinally, the case managers’ data collection status per student is displayedon the dashboard so these sta members can keep track o student datacollection.
Public Consuling Group, Inc. | 148 Sae Sree, Tenh Floor, Boson, Massachusets 02109 | el: (617) 426-2026 fax: (617) 426-4632
Copyright Public Consulting Group, Inc.
THE CLIENT Gwinnett County Public Schools (GCPS), Suwanee, Georgia
• District type: large urban
• Total special education students: 17,617
• Total student population: 161,000+
THE PROJECT
• Design and implementation o district-wide managementsystem or special education
• Design o district-wide progress monitoring datacollection sotware application, including Functional,
Academic and Behavioral components• Design and implementation o a dashboard portal page
case study:Special Education Management, ProgressMonitoring Sotware Development, DashboardPortal Page Development
ww.pcgeducation.com
7/30/2019 Public Consulting Group Case Study - Special Education Software Development
http://slidepdf.com/reader/full/public-consulting-group-case-study-special-education-software-development 2/2
THE RESULT
GCPS educators now use a single integrated platorm to supportspecial education management (IEP Online™) and progress monitoring(STORI) programs. The integrated unctionality enables GCPS to develop
individualized student plans and have the objectives rom those IEPsappear in STORI or data collection to provide progress monitoring orstudent achievement. Additional efciencies include minimized duplicatedata entry, simultaneous access to student records and data collectionby multiple users, and electronic, real-time stakeholder document review.
With IEP Online™, the district was able to streamline its process, improvecompliance levels, and provide access to data in support o student andprogram decision-making. The integration o IEP Online™ and STORI hasgiven GCPS the ability to track eectiveness o interventions and supportin special education, leading to better resource planning and student
outcomes. Additionally, the dashboard portal page provides GCPS withimportant compliance inormation, assisting them with critical timelinedata.
Case Study: Management, Progress Monitoring Software Development, Dashboard
Portal Page Development
“Please thank your team, a hundred times over, for their willingness to deliver what GCPS needed. This will have adramatic impact on student learning and achievement, inaddition to teacher instruction. I look forward to movingto Support and Maintenance and future projects with PCG.This has been a great experience.”
Lori Hall - Instructional Support Center Team LeadGwinnett County Public Schools
