DPA 02 Public Administrative Organization

Josefino “Penn”Tulabing Larena Jr, AB, CPS, MPA

Definition of Organization The Different Type of Organization The Different Theories of Organization Concept of Organization Trends on Organization development in

the Philippines

Organization - A social unit of people that is structured and managed to meet a need or to pursue collective goals. All organizations have a management structure that determines relationships between the different activities and the members, and subdivides and assigns roles, responsibilities, and authority to carry out different tasks. Organizations are open systems--they affect and are affected by their environment.

Line Organizationthe organizational

structure of activities contributing directly to the organization's output

The Staff FunctionA staff function is a

secondary business activity that supports the line functions of a business to achieve the objectives. In business management, staff functions are usually defined as all functions that are not line functions

LINE AND STAFF ORGANIZATION

is the pattern of most large and complete .In it, all executives are either on the staff or in the line depending on their authority and functions. As such , its inherent nature is one of authority relationships

CONCEPT OF FUNCTIONALIZATION

For a functional organization to be effective ,well-qualified to I individuals should be appointed to all positions. Each individual should know exactly what is expected of him & what he expects others to do

COMMITTEE ORGANIZATION

The committee is one of the most controversial devices of organization. This refers to a group of persons to whom as a group, some matter is committed as a generic term which is also applicable to board, commission task force,group or team, among others.

ADVANTAGES DISADVANTAGES

It shows the direct lines of responsibility, authority and accountability of each in the organization.

It facilities decision making within the organization due to the simplicity of its organization structure.

It encourages the development of centralization of line control of activities

It encourages the development of excessive load of administrative responsibility .

It becomes the breeding place of organizational dictators

ADVANTAGES DISADVANTAGES

It maintains a single line of responsibility ,authority and accountability .

It provide the line executive with staff support of specialized knowledge or capability.

It facilities the recruitment and training of people needed by the organization

It creates a source of conflicts between line and staff executives.

It forces the staff executives to insist on their advices to line executives.

It creates administrative problems if the staff authority is not carefully defined.

ADVANTAGES DISADVANTAGES

It permits high degree of specialization

It permit each specialist to become an expert in his own field

It provides better technical supervision for subordinates than would be possible where supervisors must perform less single individual

It suffers from dual authority and violates the principle of single accountability

Authority and responsibility often overlap.

It is often difficult to get technical expect to work together smoothy

ADVANTAGES DISADVANTAGES

Harmony may be developed among executives who were formerly suspicious of each other.

The view point of young executives is broadened through participation in large –scale problems.

Continuity of committee functions may be provided by replacing only a few committee members at a time

Certain dangers of committees have been so widely reviewed that many managers make little use them.

The time required for thorough deliberation, the discussion of peripheral or tangential subjects.

When authority to study or make recommendations is delegated to a group ,the fact is that authority is dispersed throughout the group.

Organizational theory is the study of formal social organizations, such as businesses and bureaucracies, and their interrelationship with the environment in which they operate. It complements the studies of leadership, organizational behavior, management, industrial and organizational psychology, organization development and human resource studies among many other fields and professions.

Weber's ideal of bureaucracy official Jurisdiction on all areas are ordered by rules or laws already implemented.

There is an office hierarchy; a system of super- and subordination in which there is supervision of lower office by higher ones.

The management of the modern office is based upon written rule, which are preserved in original form.

Office management requires that of training or specialization. When the office is developed/established it requires the full

working capacity of individuals. Rules are stable and can be learned. Knowledge of these rules

can be viewed as expertise within the bureaucracy (these allow for the management of society

Scientific Management: Taylor analyzed how to maximize the amount of output with the least amount of input. This was Taylor’s attempt to rationalize the individual worker.

Divide work between managers and workers Provide incentive system (based on performance) Scientifically trained workers Create a science for each individual’s

responsibilities Make sure work is done on time/efficiently

The division of labor is the specialization of individual labor roles. It is often associated with increasing output and trade.

 According to Adam Smith, the division of labor is efficient due to three reasons: occupational specialization, saving from not changing tasks, and machines taking the place of human labor.

Modernization “began when a nation’s rural population started moving from the countryside to cities” (Shah 3). It deals with the cessation of traditional methods in order to pursue more contemporary effective methods of organization. Urbanization is an inevitable characteristic of society because the formation of industries and factories induces profit maximization. It is fair to assume that along with the increase in population, as a result of the subsequent urbanization, is the demand for an intelligent and educated labor force

As the lead agency in development, the Department exercises the following functions

Formulates policies and plans which provide direction to intermediaries and other implementers in the development and delivery services.

and compliance to these standards.

Develops and enriches existing programs and services for specific groups.

Registers, licenses and accredits individuals, agencies and organizations engaged in Public /Private NGO, sets standards and monitors the empowerment and compliance to these standards.

Provides technical assistance and capability building to intermediaries;