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PUBLIC ACCOUNTS COMMITTEE WORK – IN – PROGRESS REPORT
BOTSWANA NATIONAL ASSEMBLY
FIFTIETH (50TH) MEETING – 2010 – 2011 ACCOUNTS
17th September 2012Honourable SpeakerParliament of BotswanaP. O. Box 240GaboroneMadam Speaker
50TH PUBLIC ACCOUNTS COMMITTEE WORK IN PROGRESS REPORTThe Public Accounts Committee held its 50th meeting in May/June 2012 to examine the accounts of Government for the Financial Year ended 31st March 2011 as required by Standing Order 105.3 of the National Assembly.The accounts examined included the Annual Statements of Accounts and the accounts of Special Funds. In addition, Accounting Officers were examined on progress made on issues raised in the Public Accounts Committee report for the Financial Year 2009/2010.The basis of examination was to ensure compliance with the Finance and Audit Act and other Statutory Instruments, Financial Instructions and Procedures, Supplies Regulations and Procedures, and any other applicable laws and regulations.Madam Speaker, for the first time in the history of our Parliament, the Committee held its hearings in public and it was a wonderful success.In the course of the examination, the Committee observed that while some Accounting Officers were complying with the above legal and financial provisions, there were some whose level of compliance was still of concern to the Committee. As a result some of the audit queries have been subjects of progress reporting to the Committee for years when they could have been resolved in a matter of months. Outstanding matters from the previous sitting of the Committee are reported at part III of this report.
Yours faithfully
N. M. Modubule
NatioNal assembly
P. o. box 240GaboroNe
telePhoNe: 3616800telex: 2414 bD PUlateleGrams: ParliameNte-mail: [email protected]: 3913103reFereNce:
REPUBLIC OF BOTSWANA
TABLE OF CONTENTS
ITEM SUBJECT/MINISTRY/DEPARTMENT PAGE
PART I OVERVIEWMandate of the Public Accounts Committee iComposition of the Committee iCommittee’s Approach ii
PART II SUBMISSION GUIDELINES iii
PART III MINISTERIAL MEMORANDA OF PROGRESSMinistry of Education and Skills Development 1Parliament 18Ministry of Foreign Affairs and International Cooperation 23Ministry of Labour and Home Affairs 33Ministry of Health 37Administration of Justice 52Directorate on Intelligence and Security Service 62Attorney General’s Chambers 64Office of the President 65Directorate on Corruption and Economic Crime 69National Aids Coordinating Agency 69Ministry of Infrastructure, Science and Technology 70Ministry of Local Government 85Botswana Police Service 102Ministry of Transport and Communication 106Ministry of Minerals, Energy and Water Resources 116Ministry of Defence, Justice and Security 127Ministry of Lands and Housing 139Ministry of Agriculture 155Independent Electoral Commission 164Directorate of Public Service Management 165Botswana Defence Force 167Ministry of Trade and Industry 177Ministry of Youth, Sport And Culture 180Industrial Court 186Ministry of Environment, Wildlife and Tourism 190Ministry of Finance and Development Planning 200
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I OVERVIEW
Mandate of the Public Accounts Committee1. Standing Order 105.3 of the National Assembly requires the Public Accounts Committee:-
to examine after the end of each financial year,(a)
the accounts and statements prepared and signed by the Accountant General in (i) accordance with the provisions of the Finance and Audit Act;
the accounts prepared and signed in accordance with the provisions of the Finance (ii) and Audit Act by any officer (other than the Accountant General) who is by virtue of any law responsible for the administration of any Special Fund;
and in examining the accounts under paragraphs (a)(i) and (a)(ii), the Public Accounts Committee shall take into account the report of the Auditor General;
to examine such accounts, value for money and management performance reports (b) laid before the Assembly as may be referred to it by the Assembly, and to report the results of such examination to the Assembly.
Composition of the Committee:2. Following amendment of the Standing Orders of the National Assembly in 2010, the Committee was converted from a sessional to a Standing Committee which currently comprises the following ten (10) members who were appointed in November 2010 in accordance with the provisions of Standing Order 105.1
Hon. N. M. Modubule, MP. - Chairperson•
Hon G. Saleshando, MP.•
Hon. S. M. Guma, MP.•
Hon. M. M. Goya, MP.•
Hon. I. S. Mabiletsa, MP.•
Hon. P. M. Maele, MP.•
Hon. K. P. Molatlhegi, MP.•
Hon. O. M. Gaborone, MP.•
Hon. F. M. M. Molao, MP.•
Hon. K. S. Rammidi, MP.•
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Committee’s Approach3. Capacity building Workshops:
Over the years since establishment of the first Parliament of this country, examinations of Government accounts by the Public Accounts Committee were done in camera. In 2011, a decision was made to change the approach to allow proceedings of the Committee to be held in public. This necessitated the need to capacitate the Committee in readiness for the change. A number of workshops were held locally under the facilitation of consultants from other countries which were already practising public hearings.
The whole Committee also went on a benchmarking trip to Cape Town, South Africa, to observe public hearings in session.
Following all these capacity building workshops, the 50th meeting of the Committee was held in public.
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II SUBMISSION GUIDELINESThe Committee is concerned that despite constant reminders, Accounting Officers continue to disregard the guidelines when it comes to style of presentations and procedures.
For ease of reference, the guidelines are restated below.
Executive Summary – Submissions from Accounting Officers should start with an (a) executive summary which should give, among other things, a general overview of the organisation’s mandate; achievements made and challenges encountered during the year under review; warranted provisions vis-à-vis the actual performance; any budgetary constraints; revenue collections vis-à-vis budgeted revenue; and any other matters that would be pertinent to the Committee’s appreciation of the role of the organisation.
(i) Accounting Officers should report progress on outstanding matters from the (b) Report of the Public Accounts Committee and respond to matters raised in the Auditor General’s Report based on the audit of the Annual Statement of Accounts(ASA) and any other matter in the ASA as directed by the Committee.
Opening balances in the Accounting Officer’s written responses should agree (ii) with those in the ASA, Report of the Public Accounts Committee and the Auditor General’s Report. Any variances between balances must be explained and should a reconciliation be necessary, it should be provided in the submission.
Where a performance audit has been carried out on any aspect of a Ministry or department and the performance audit report has been laid before the National Assembly, the Accounting Officers should report progress made on the findings and recommendations in the audit report.
Details required on submissions:(iii)
Provide full names and payroll numbers of officers;
Give simple, clear and concise responses. Avoid long winded explanations;
where figures are involved, present them in tabular format showing:
Opening balances (both debit and credit in separate columns)•
Recoveries (in the case of advances, revenue and other debts)•
Retirement of imprests•
Write-offs•
Refunds•
Adjustments (debit and credit in separate columns)•
And closing balances (debit and credit in separate columns)•
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Please note: Tables need not have columns for all these items. Only those applicable to the case in question should be selected, for example, when dealing with advances there is no need to have a column for retirements.
To avoid confusion, refunds, recoveries, write-offs, adjustments and retirements should be presented in separate columns.
Tables continuing on the next pages should reflect the same column headings (iv) as on the previous page(s) of the tables.
Imprests – retirement of imprests should be supported by an authenticated Form (c) T41 and a receipt or T24. Where the amount of the claim is more than the original imprest, a T41 alone suffices.
Write – offs:(d)
In the case of stores, the write-off should be supported by a write-off (i) certificate Form Gen 60 and authority for write-off from Accountant General (Procurement).
In the case of other debts, there should be authority for write-off from (ii) Ministry of Finance and Development Planning and adjustment voucher for clearing the amount from the accounts.
Please ensure that the narrations on adjustment vouchers clearly explain what the adjustment is for.
Abandonment of claims – only the authority for abandonment issued by Ministry (e) of Finance and Development Planning is required in support of abandonment. There is no adjustment to be done.
Deductions from salaries - Accountant General has generated a special report (f) which is to be used as supporting document for deductions from the payroll. The report is called “PAC Financial History Report”. Please note that where only one or two deductions were made, pay slips can still be used. The PAC Financial History Report would be handy in situations where there were many deductions which would otherwise necessitate attaching a whole bundle of pay slips.
Private Firms Retention Deposits – these are creditors’ accounts and it would be (g) necessary to provide an age analysis/breakdown of the balance reflected in the accounts. Any subsequent movements in the balances would then follow. It is suggested that the schedule of private firms retention deposits should have the following sub-headings: name of Contractor, date of retention, opening balance at 1st April following the year under review, new retentions, retentions released, adjusted to sundries, and closing balance at 31st March of the year following the year under review.
Supporting Documents should be numbered to facilitate cross – referencing and (h) for ease access when a specific document is wanted.
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Accounting Officers must submit enough signed copies of their submissions (i) to the PAC, Auditor General, Accountant General and Attorney General TWO WEEKS BEFORE COMMENCEMENT OF THE PAC SITTING.
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III MINISTERIAL MEMORANDA OF PROGRESS
MINISTRY OF EDUCATION AND SKILLS DEVELOPMENTPART I
PARAGRAPH 71: TRAVELLING IMPREST1.
NameOpening Balance as at 01/04/2011
(P)
Write - Off(P)
Closing Balance as at 31/03/2012
(P)Comments
V i r g i n i a Malobela 22,873.25 1,473.00 21,400.25
A write-off of P1,473.00 for travelling imprest was granted and was adjusted. Following non approval of their request to abandon P21,400.25, the Ministry had since found out that Virginia Malobela had not been paid her benefits including 37 leave days. Her terminal benefits were being processed. The liability schedule and other documents had been prepared and submitted to MFDP. Memo
PARAGRAPH 72: FRAUD, BOIPELEGO EDUCATION PROJECT 2. UNIT
NameOpening Balanceas at 01/04/2011
(P)Adjustment
(P)
Closing Balance as at 31/03/2012
(P)
Comments
M a r a n g
Oki 16, 171.10 5,987.45 10,183.65
The Court ordered Marang Oki to pay P10 000.00. An amount of P5, 987.45 had been recovered from his leave pay whileP4 227.85 had been deducted from his terminal benefits. A request has been made to MFDP to write-off the balance of P5 955.80 . Memo
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PARAGRAPH 73: AUDIT INSPECTION, DEPARTMENT OF STUDENT 3. PLACEMENT & WELFARE
Organisation
Opening Balance as at
01/04/2011(P)
Recoveries
(P)
Closing Balance as at 31/03/2012
(P) Comments
Central Government 1,254,936.56 170,189.50 1,084,747.06 Recoveries on-going
Local Government 297,258.94 38,900.11 258,358.83 Recoveries on-going
Private & Parastatal 241,637.97 8,458.43 233,179.542 debtors had paid and cleared
Total 1,793,833.47 217,548.04 1,576,285,43
Memo
The Committee was concerned about the slow pace at which these debts were recovered noting that only 12% was recovered.
PARAGRAPH 74: AUDIT INSPECTION – FRANCISTOWN SENIOR 4. SECONDARY SCHOOL
Name
Opening Balance as at
01/04/2011 (P)
Payments(P)
Closing Balance as at
31/03/2012(P)
Comments
Goitseone Selei 21,370.15 0.00 21,370.15
MFDP requested for additional information on the write-off request and the information had been provided. Memo
PARAGRAPH 75: PAYMENT OF STUDENTS’ ALLOWANCES AND 5. ADVANCES – REPUBLIC OF SOUTH AFRICA
OrganisationOpening Balance as at
01/04/2011(P)
Payments
(P)
Closing Balance as at 31/03/2012
(P)
Cape-Town Consulate 91,869.52 0.00 91,869.52
Memo
Comment: During the clean up exercise of the student advances account, it was discovered that P82,092.02 was for the DPSM in-service students. Their files were sent to DPSM Training Coordinator at that time. A savingram was sent to the Director of DPSM asking him to follow up on collections from those officers.An amount of P8, 593.52 was for Pre-service students sponsored by The Department
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of Tertiary Education Financing. The Accounting Officer was costing these pre-service students and this outstanding balance of P8, 593.52 has been added to the loans of the students concerned.
A discrepancy of P1,183.98 was still being reconciled.
OrganisationOpening
Balance as at01/04/2011
Payments Closing Balance as at
31/03/2012 Comments
Johannesburg Consulate 7,840,229.88 136,010.01 7,704,219.87 Recoveries on-going
Memo
The Committee was concerned that this audit query has been the subject of progress reporting to the PAC for over five years now and nothing much has been achieved by way of recoveries.
PARAGRAPH 76: UPGRADING OF PALAPYE TECHNICAL 6. COLLEGE PHASE II (HOUSING)
Name
Opening Balance as at 01/04/2011
(P)
Recoveries(P)
Closing Balance as at 31/03/2012
(P)Comments
Tlhoraboroko 1,336,139.90 0.00 1,336,139.90
To date no proof of payment has been provided. DBES referred the Accounting Officer to Botswana Insurance Company (BIC). During follow up it was realized that the Insurance Company was General Insurance Company not BIC. General Insurance Company closed in 2004/05 due to financial problems and therefore a write-off has been requested. Memo
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PARAGRAPH 87: OVERPAYMENT OF SALARIES AND 7. ALLOWANCES – FORMER DEPARTMENT OF TEACHING SERVICE MANAGEMENT
Type of Overpayment
Opening Balance as at 01/04/2011 Recoveries Closing Balance as at
31/03/ 2012
(P) (P) (P)
Terminal Benefits 1,359,137.67 73,236.55 1,285,901.12
Study Leave 464,731.20 214,856.59 249,874.61
Acting Allowances 7,905.36 1,077.40 6,827.96
Transfer Allowances 599,910.94 87,973.24 511,937.70
Total 2,431,685.17 377,143.78 2,054,541.39
MemoPART II
PARAGRAPH 12: STATEMENT OF ASSETS AND LIABILITIES 8. (STATEMENT NO.1)
Imprests
Opening Balance as at 1st April 2011 Retirements Re-
funds AdjustmentsClosing Balance as at 31st March 2012
Dr(P)
Cr(P) (P) (P)
Dr(P)
Cr(P)
Dr(P)
Cr(P)
2,008,318.28 14,930.64 1,400,526.80 0.00 14,930.64 524,612.61 83,178.87 0.00
Net Total 1,993,387.64 83,178.87
No. of Officers 424 247 - 3 149 25
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PARAGRAPH 20 STATEMENT OF SPECIAL FUNDS – (STATEMENT 9. NO. 10)
Sim’s Bursary Trust Fund
Opening Balance as at 01/04/10
(P)
Transactions for the year 10/11 Closing Balance as at 31/03/11
(P)
Dr
Payments
(P)
Cr
Total Interest Received
(P)
Excess of Income Received Over Payments
(P)
380,690 8,520 19,171 10,651.00 391,341
Modise Gokatweng was initially given Government sponsorship to pursue Actuarial Sciences and he completed the programme. He was later given sponsorship under SIMS Bursary to pursue CIMA. There were no proper guidelines for SIMS Bursary Trust Fund hence there was an oversight when the student was awarded SIM’s Bursary Trust Fund sponsorship. Since CIMA is one of the critical needs the Accounting Officer took a decision to grant Modise Gokatweng sponsorship to pursue it under Sim’s after completing Actuarial Science.
The Ministry contacted Mr Modise Gokatweng in connection with the sum of P4 260 which was paid to him on the 23 August 2010 as living allowance for the months of July, August and September 2010 while he was not an active student at Botswana Accountancy College. The mistake was mainly caused by the fact that the letter that Mr Gokatweng wrote in July 2010 to DTEF about the status of his studies was received late in December 2010. He has been informed that he should not have used the money when he received the cheque because he was aware that he was not at school or active in his studies.
Memo
TERTIARY EDUCATION DEVELOPMENT FUND
TERTIARY EDUCATION DEVELOPMENT FUND
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2011
EXPENDITURE INCOME
BIUST: Construction of Founding Campus and Operational Expenditure 287,254,000
Unclaimed cheques for compensation on properties by BIUST plot
6,302
Construction-UB Faculty of Health Sciences 204,393,307 Transfer from CJSS Projects 63,346,000
Academic Teaching Hospital - Construction 571,500,000 Add: Excess of Expenditure
over Income 999,795,005
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1,063,147,307 1,063,147,307
BALANCE SHEET AS AT 31ST MARCH 2011 LIABILITIES ASSETS
Balance of fund on 1st April 2010 1,006,781,646 Cash held by Accountant General 6,986,641
Add: Excess of Expenditure over Income 999,795,005
1,006,781,646 1,006,781,646
Tertiary Education Development Fund as reflected in the Annual Statement of Accounts had the following errors:
P63,346,000 transferred from CJSS- on going projects was not reflected in the •original statement.
Some names of items on the statement were not correct and therefore •misleading.
The Accounting Officer reported that the above table was the correct one which should have been reflected in the Annual Statement of Accounts as it showed the transfer of P63,346,000 from CJSS on-going projects. The transfer of P63,346,000 was effected in May 2011 but adjusted to March 2011 as reflected in the ledger.
The Committee commented that the balance sheet was not properly constructed as the excess expenditure over income from the income statement was supposed to reduce the Fund opening balance rather than being reflected as an asset.
Memo.
Brigades Revolving Loan Fund
Opening Balance as at 01/04/10
(P)
Transactions for the year 10/11
Closing Balance as at 31/03/11
(P)
Dr
Payments
(P)
Cr
Total Interest Received
(P)
Excess of Income Received Over
Payments
(P)
492,543.00 0.00 25,199.00 25,199.00 517,742.00
A request for closure of the Fund had been submitted to MFDP and closure of the account was in process. Arrangements had been made for the publication of the Statutory Instrument on 1st June 2012. Memo
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STATEMENT OF BALANCES OF OTHER DEPOSIT ACCOUNTS 10. (STATEMENT NO. 14)Deposits - Private Firms Retention Money a)
The account was still being reconciled and the reconciliation was expected to be completed in November 2012.
Memo
Deposits – Otherb)
Student Allowances Payable Account (Account 0603 - 61868)
The account had been reconciled from 2005 to March 2012. An amount of P48 771 077.05 was adjusted in April 2012. The difference reflected in the account resulted from the fact that some debits or credits in the account did not have corresponding credits or debits in the FNB students allowance disbursement account (0603-41283).
To ensure non-recurrence of discrepancies between the two accounts, every time a payment is raised there is a corresponding adjustment voucher to credit the student allowances account.
The Committee noted that the adjustment of P48,771,077.05 had been done in April 2012 after the March 2012 cut-off date.
Memo
Withholding Tax (Account 65502)
At the previous PAC sitting, the Accounting Officer reported a withholding tax of P3 960 198.40 having been refunded to Unik Construction Engineering after the company was exempted from paying tax. BURS had refunded the money to Unik Construction which in turn refunded the Ministry of Education and Skills Development. Unik Costruction deposited the money into the FNB collection account for Department of Tertiary Education Financing. The transfer of the monies from FNB to Bank of Botswana was however overstated by P20 000.00. Instead of transferring P3 960 198.40, an amount of P3 980 198.40 was transferred. The difference of P20 000 was to be transferred to FNB.
Memo
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PARAGRAPH 21: STATEMENT OF ADVANCES ACCOUNTS 11. (STATEMENT NO. 15)
Public Officers
Surcharge – Damage to Government Vehicles:
Opening Balance as at 1st April 2011 Recoveries Refunds Adjustments Closing Balance as at
31st March 2012
Dr(P)
Cr(P) (P) (P) Dr
(P)Cr(P)
Dr(P)
Cr(P)
343,805.47 5,221.04 119,942.64 1,026.00 4195.02 38,375.41 185,487.42 0.00
Net Total 338,584.43 185,487.42
Memo
Surcharge – P & P Payroll:
Opening Balance as at 1st April 2011 Recoveries Refunds Adjustments
Closing Balance as at 31st March 2012
Dr(P)
Cr(P) (P) (P)
Dr(P)
Cr(P)
Dr(P) Cr(P)
276,747.95 - 13,247.39 - - 16,179.70 247,320.86 -
Net Total 276,747.95 247,320.86
Memo
Advances – Imprest Recoveries:
Opening Balance as at 1st April 2011 Recoveries Refunds Adjustments
Closing Balance as at 31st March 2012
Dr
(P)
Cr
(P) (P) (P)Dr(P)
Cr(P)
Dr(P)
Cr(P)
344,381.08 43,572.42 263,391.26 4,709.32 38,863.10 34,521.21 46,468.61
Net Total 300,808.66 46,468.61
Memo
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Advances – Industrial Class
Balance as at 1st April 2011 Recoveries Refunds Adjustments Balance as at 31st
March 2012
Dr (P) Cr (P) ( P ) ( P ) Dr (P) Cr(P) Dr (P) Cr(P)
419 169.15 7 281.25 292 533.91 375.00 6438.25 102 818.06 23.817.18 468.00
Net Total 411 887.90
No.Of Officers 599 434 1 6 136 20 2
Memo
Advances – Personal Computers
Opening Balance as at 1st April 2011 Recoveries Refunds Adjustments
Closing Balance as at 31st March 2012
Dr(P)
Cr(P) (P) (P)
Dr(P)
Cr(P)
Dr(P)
Cr(P)
68,927.00 - 55,330.00 - - - 13,597.00 -
Net Total 68,927 13,597.00
No. of Officers 14 11 0 0 0 3
Memo
Advances – P & P Grade C4 & Below
Opening Balance as at 1st April 2011
Recoveries Refunds Adjustments Closing Balance as at 31st March 2012
Dr(P)
Cr(P) (P) (P)
Dr(P)
Cr(P)
Dr(P)
Cr(P)
1,013,685.28 2648.00 928,832.73 - 2,648.00 - 84,852.55 -
Net Total 1,011,037.28 84,852.55
Memo
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Loss of Stores Payroll
Opening Balance as at 1st April 2011
Recoveries Refunds Adjustments Closing Balance as at 31st March 2012
Dr(P)
Cr(P) (P) (P)
Dr(P)
Cr(P)
Dr(P)
Cr(P)
29,555.46 - 0.00 0.00 0.00 1256.00 28,299.46 0.00
Net Total 29,555.46 28,299.46
Memo
Loss of Cash - Cash Shortage - Other Accounts
Balance as at 1st April 2011 Recoveries Refunds Adjustments Balance as at 31st March
2012
Dr (P) Cr (P) ( P ) ( P ) Dr (P) Cr(P) Dr (P) Cr(P)
398,657.17 19,770.31 6 609.50 22,475.30 369,572.37 19,770.31
Net Total 378,886.86
No. Of Officers 13 1 2 9 1
Memo
Recovery of Net Overpayment of Salaries
Opening Balance as at 1st April 2011 Recoveries Refunds Adjustments Closing Balance as at 31st
March 2012
Dr(P)
Cr(P) (P) (P) Dr
(P)Cr(P)
Dr(P)
Cr(P)
414,870.28 9,024.53 87,209.00 0.00 0.00 327,661.28 9,024.53
Net Total 405,845.75 318,636.75
Memo
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Surplus / Loss of Cash
Balance as at 1st April 2011 Recoveries Refunds AdjustmentsBalance as at 31st March 2012
Dr (P) Cr (P) ( P ) ( P ) Dr (P) Cr(P) Cr ( P )
0.00 722,092.00 0.00 0.00 646,202.40 0.00 75,889.60
Net balance 722,092.00 75,889.60
Memo
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Stud
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or c
hequ
e. M
emo
Stud
ent
Adv
ance
Lo
an S
chem
e (C
entra
lised
)
0.0
02,
337,
021.
00 0
.00
0.00
0.
00
2,33
7,02
1.00
Rec
onci
liatio
n on
this
acc
ount
is c
ontin
uing
and
exp
ecte
d to
end
in
Oct
ober
201
2 .
Mem
o
Stud
ent
Rec
over
ies
0.0
048
,083
,266
.00
13,8
10,4
62.4
150
,296
,315
.81
0.0
084
,569
,119
.40
The
acco
unt i
s us
ed to
cap
ture
stu
dent
cos
ts fo
r ben
efici
arie
s of
G
over
nmen
t spo
nsor
ship
s (un
der t
he o
ld a
nd n
ew sc
hem
es),
who
ar
e wor
king
for C
entra
l Gov
ernm
ent.
The a
ccou
nt is
cred
ited
with
th
e w
hole
deb
t am
ount
and
deb
ited
with
; - q
uarte
rly tr
ansf
ers
to
the
reve
nue
acco
unt t
o re
cogn
ise
reve
nue,
- in
som
e ca
ses
ther
e w
ould
be
debi
ts to
reve
rse
loan
s of
exe
mpt
ed s
tude
nts.
A c
redi
t ba
lanc
e re
pres
ents
cos
ts w
hich
hav
e be
en c
aptu
red
but p
aym
ents
no
t yet
mad
e.
Mem
o
FNB
Stu
dent
A
llow
ance
D
isbu
rsem
ent-
in-T
rans
it
3,51
0,35
0.00
0.0
00.
00
0.00
3
510
350
.00
0.0
0
This
is a
susp
ense
acc
ount
that
is d
ebite
d th
roug
h pa
ymen
t vo
uche
rs w
ith a
mou
nts t
o be
dep
osite
d in
to th
e ba
nk a
ccou
nt
held
by
Gov
ernm
ent w
ith F
NB
. The
am
ount
s are
for s
tude
nt
allo
wan
ces.
Afte
r pay
men
ts h
ave
been
mad
e to
stud
ents
the
tota
l am
ount
dis
burs
ed fo
r tha
t per
iod
mus
t the
n be
cre
dite
d to
the
acco
unt t
oget
her w
ith th
e un
spen
t bal
ance
so th
at th
e ac
coun
t ha
s a n
il ba
lanc
e.
Mem
o
50th PAC MEETING 2010/2011 ACCOUNTS 13
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Loss of Stores
Opening Balance as at 1st April 2011 Recoveries Refunds Adjustments
Closing Balance as at 31st March 2012
Dr(P)
Cr(P) (P) (P)
Dr(P)
Cr(P)
Dr(P)
Cr(P)
10,025.00 0.00 0.00 0.00 0.00 9,160.00 865.00
Net Total 10,025.00 865.00
Memo
PARAGRAPH 24: STATEMENT OF ARREARS OF REVENUE - 12. (STATEMENT NO. 19)
Org. Account Details
Opening Balance as at
01.04.2011Collection Arrears
Abandoned
Closing Balance as at
31.03.2012 Comments
(P) (P) (P) (P)
0601 23306Private Telephone Charges
3,534.80 0.00 0.00 3,534.80
Ministry has requested for abandonment.Memo
0602 23306Private Telephone Charges
14,710.80 0.00 0.00 14,710.80
Most of these arrears were owed by former ATTS officers employed on temporary basis. Attempts have been made to collect arrears but to no avail. Ministry has requested for a b a n d o n m e n t Memo
602 23244Course and book Fees
892,652.50 27,035.00 0.00 865,617.50
Application for a b a n d o n m e n t of exempted students and those who never reported after admissions has been made to MFDP. Memo
50th PAC MEETING 2010/2011 ACCOUNTS 14
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0602 23364 Bond Fee 19,309.00 0.00 19,309.00 Memo
0603 23306Private Telephone Charges
13,801.07 1,897.68 0.00 11,903.39
Ministry has requested for abandonment . Memo
0605 23306Private Telephone Charges
455.00 296.28 0.00 158.72
The debtor has been located at Department of Mines. Memo
0607 23306Private Telephone Charges
260.00 0.00 0.00 260.00
The debtor has been located at Murray and Roberts. Memo
0608 23306Private Telephone Charges
28,925.70 15,548.56 0.00 13,377.14
These were reported to be old accounts and therefore took long to trace the debtors as most of them were no longer in the government system and had changed contacts. Memo
23319 School Fees 204,205.00 27,000 0.00 177,205.00
A c c o u n t i n g Officer reported that these were old accounts dating as far back from 2003 to 2007. She was in the process of requesting for abandonment . Memo
0609 23244Course and book Fees
27,096.20 20,323.05 0.00 6,773.15
The amount owing is in respect of Lesego M o s i m a n e -wakgang who was sponsored in second year. The arrears were for first year. Memo
0610
Organisation Total 1,204,950.07 92,100.57 0.00 1,112,849.50
50th PAC MEETING 2010/2011 ACCOUNTS 15
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I
PAR
AG
RA
PH 2
7: L
OSS
ES
OF
PUB
LIC
MO
NIE
S A
ND
STO
RE
S (S
TAT
EM
EN
T N
O. 2
2)13
.
MFD
P R
efer
ence
N
o.D
ate
Nam
e of
O
ffice
r(s)
In
volv
ed
Los
s Am
ount
O
peni
ng B
al-
ance
a
s at
01/0
4/11
Am
ount
R
ecov
ered
Am
ount
W
ritt
en
Off
Clo
sing
Bal
ance
as
at 3
1/03
/12
Com
men
ts
(P)
(P)
(P)
(P)
(P)
FDP4
4/4/
6/99
-00
16/0
6/98
Gad
iman
g Le
ew15
,690
.00
7,11
6.80
3,
000.
00
0.00
4,
116.
80 P
aym
ents
on-
goin
g th
roug
h A
GC
FDP4
4/3/
6/92
-93
04/0
2/92
84,4
89.9
4C
athe
rine
Man
gole
13,6
90.0
0 10
,000
.00
0.00
3,
690.
00Pa
ymen
ts o
n-go
ing
thro
ugh
AG
C
FDP4
4/2/
6/06
-07
01/0
4/05
Ony
ana
Maf
ojan
e48
,864
.85
48,8
64.8
5 0.
00
0.00
48
,864
.85
Cou
rt or
dere
d th
at O
nyan
a s
houl
d co
mpe
nsat
e The
Gov
ernm
ent t
he su
m
of P
48, 1
94.6
5 an
d th
at th
e mon
ies b
e de
duct
ed fr
om h
er te
rmin
al b
enefi
ts.
FDP4
4/3/
6/06
-07
01/0
2/06
Mal
ebog
o C
haw
ilani
23,1
18.5
0 19
,418
.61
0.00
0.
00
19,4
18.6
1 A
GC
in
form
ed
the
Min
istry
th
at
they
had
inst
itute
d su
mm
ons
agai
nst
Mal
ebog
o C
haw
ilani
FDP4
4/4/
6/06
-07
04/1
0/99
Ikgo
pole
ng
Alb
ert M
a-sa
ka10
,287
.65
8,96
1.50
5,08
5.35
0.00
3,
876.
15
An
amou
nt o
f P5
,085
.35
has
been
re
cove
red
from
Mas
aka’
s te
rmin
al
bene
fits
rece
ipt
no.
0007
65 d
ated
26
/02/
2009
. D
PP t
o m
ake
final
sub
mis
sion
to
cour
t on
4th
May
201
2.
TOTA
L18
2,72
0.94
98,0
51.7
618
,085
.35
0.00
79,9
66.4
1
Mem
o
50th PAC MEETING 2010/2011 ACCOUNTS 16
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PARAGRAPH 28: STATEMENT OF LOSSES OF PUBLIC MONIES AND 14. STORES - (STATEMENT NO. 22)
Losses of Stores
Reported in the Previous Years
Opening Balance as at 1st April 2011
(P)
Recoveries
(P)
Write Offs
(P)
Closing Balance as at 31st March 2012
(P)
67,787,15 30,670.64 28,801.76 8314.75
No of Cases 26 21 3 2
Memo
Reported During the Year under Review
Opening Balance as at 1st April 2011
(P)
Recoveries
(P)
Write Offs
(P)
Closing Balance as at 31st March 2012
(P)
44,788.09 5,650.34 33,437.75 5,700.00
No of Cases 14 5 7 2
Memo
PARAGRAPH 63: AUDIT OF ACCOUNTS- MINISTRY 15. HEADQUARTERS (CORPORATE SERVICES DEPARTMENT)Summary of officers overpaid while on study leavea)
Number of Officers
Opening Balance as at 01/04/2011 Recoveries Closing Balance as at
31/03/2012
18 387,063.00 76,613.88 310,449.12 Memo
Out of 18 overpaid officers, 10 were paying, 4 officers were not paying though casualty returns had been issued in August 2011, and 4 officers were no longer working for Corporate Services and were being traced.
It is true that Mr Robert Mwobobio, a former lecturer at Molepolole College of (b) Education had been overpaid transportation on termination of his second contract in 2010. Kenyan Embassy however estimated the distance from Gaborone to Nkubu at 4100km. Mr Mwobobio claimed as per the table below resulting in an overpayment of P1748.00
50th PAC MEETING 2010/2011 ACCOUNTS 17
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Departure Destination Distance Claimed (km) Rate used Total Claim (P)
First contract 2003 Molepolole Nkubu 4,340 1.3 5,643
Second Contract 2010
Gaborone Nkubu 5,340 1.75 9,345
Difference 1,000 1.75 1750
The Committee noted that the loss had not been reported to MFDP. Memo
PARAGRAPH 64: DEPARTMENT OF PRE-PRIMARY AND 16. PRIMARY EDUCATIONFive officers on study leave were paid both off-campus and living allowance, instead (a) of being paid off-campus allowance only. Casualty returns were passed for four officers and recovery effected from November 2011. One officer Otukile D.N paid the whole amount in October 2011
Opening Balance as at 01/04/2011
(P)
Amount Recovered (P)
Closing Balance 31/03/2012 (P) Salary advice Comments
Lekalake M. 900 600 300
Nov-2011-Feb 2012. A casualty return has been passed and submitted to MFDP
Memo
Department of Corporate Services (former Teaching Service Management(b)
It is true that the items tabulated below had been purchased from the stated suppliers’ at exorbitant prices. Though five quotations were sought for each item, the Accounting Officer was equally concerned that a market survey was not done before buying from these expensive companies.
Item Quantity Purchased
Purchase Price Supplier
External hard drive 10 19 300 Othembikile Building Construction
Memory Sticks 4GB 40 19 936 Mauje Investments
Memory Sticks 8GB 28 17 360 Power Point Investment
Accounting Officer committed to ensuring that a market survey will always be undertaken before procuring goods. In the meantime the officer responsible for procuring these items had been charged accordingly. Memo
50th PAC MEETING 2010/2011 ACCOUNTS 18
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PARLIAMENTPART II
PARAGRAPH 12: STATEMENT OF ASSETS AND LIABILITIES 17. (STATEMENT NO. 1)
Travelling Imprest
Name Officer’s ID. No.
Opening Balance as at
01/04/11 Retirements (P)
Adjustments (P)
Closing Balance as at
31/03/12Comments
Dr (P) Cr(P) Dr (P) Cr
(P)Dr (P)
Cr (P)
Ofentse Kego-moditswe
849424108 8,400.00 0.00 0.00 0.00 0.00 8,400.00 0.00
The officer has resigned and is still being fo l lowed . Memo
STATEMENT OF BALANCES OF OTHER DEPOSIT ACCOUNTS - 18. (STATEMENT NO.14)
Youth Parliament Deposit
The Accounting Officer reported that the remaining amount of P19, 144.00 was the balance of donations received from the Commonwealth Parliamentary Association, United Nations Development Programme and the British High Commission in support of the Youth Parliament project. The balance will be utilized in the next Youth Parliament project.
Memo.
Income Tax PAYE – T25
The Accounting Officer reported that funds amounting to P74, 476.32 were owed to Botswana Unified Revenue Services (BURS) as at 31st March 2011 but P66 049.17 had already been remitted to BURS leaving a balance of P8 427.15 which was remitted in May 2012. Memo
50th PAC MEETING 2010/2011 ACCOUNTS 19
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PARAGRAPH 21: STATEMENT OF ADVANCES ACCOUNTS 19. (STATEMENT NO 15)
Surcharge-Damage to Government Vehicle
Name Officer’s ID. No.
Opening Balance as at 01/04/11 Recoveries
(P)
Adjustments (P)
Closing Balance as at 31/03/12 Comments
Dr (P) Cr (P) Dr (P) Cr (P) Dr (P) Cr
(P)
Bulayani Boipelo Lydia
302021507 16,905.00 0.00 4,140.00 0.00 0.00 12,765.00 0.00Deductions on-goingMEMO
Advances - P&P Grade C4 & Below
Name Officer’s ID. No.
Opening Balance as at 01/04/11 Recoveries
(P)
Adjustments (P)
Closing Balance as at
31/03/12Comments
Dr (P) Cr (P)
Dr (P)
Cr (P)
Dr (P)
Cr (P)
Kebohula Maranyane 970026800 10,000.00 0.00 8,340.00 0.00 0.00 1,660.00 0.00
Deductions on-going
MEMO
PARAGRAPH 24: STATEMENT OF ARREARS OF REVENUE (STATEMENT 20. NO 19)
Rental –Parliamentary Flats
No. Name Opening Balance as at 01/04/11 (P)
Recovered (P)
Adjusted (P)
Closing balance as at 31/03/12
(P)Comments
1. Mr. G.D. Lefhoko 7,500.00 0.00 0.00 7,500.00
The former Member of Parliament has been notified of the outstanding amount and requested to settle it.
2. Hon. N.E. Molefhi 12,500.00 0.00 0.00 12,500.00 Paid in May 2012 after cut-
off date.
3. Mr. E. O. Moumakwa 5,000.00 0.00 0.00 5,000.00
The former Member of Parliament has been notified of the outstanding amount and requested to settle it.
4. Mr. A. Magama 2,500.00 0.00 0.00 2,500.00
The former Member of Parliament has been notified of the outstanding amount and requested to settle it.
50th PAC MEETING 2010/2011 ACCOUNTS 20
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No. Name Opening Balance as at 01/04/11 (P)
Recovered (P)
Adjusted (P)
Closing balance as at 31/03/12
(P)Comments
5. Mr. Kario 2,500.00 0.00 0.00 2,500.00
The former Member of Parliament has been notified of the outstanding amount and requested to settle it.
6. Hon. Rakhudu 2,500.00 0.00 0.00 2,500.00 Paid after the March 2012
cut-off date.
7. Mr. F.K. Nagafela 2,500.00 0.00 0.00 2,500.00
The former Member of Parliament has been notified of the outstanding amount and requested to settle it.
TOTAL 35,000.00 0.00 0.00 35,000.00
Memo
Parliamentary Service Charges
No. Name of officer
Opening Balance as at 01/04/11
(P)
Recovered (P)
Adjusted (P)
Closing Balance as at 31/03/12
(P)Comments
1. Hon. E.O. Moumakwa 471.20 0.00 0.00 471.20
Billed and requested to settle the outstanding amount. MEMO
2. Hon. G. Ntshimwe 3,190.91 0.00 0.00 3,190.91
Billed and requested to settle the outstanding amount. MEMO
3. Hon. M. Molatlhegi 4,854.39 0.00 0.00 4,854.39
Billed and requested to settle the outstanding amount. MEMO
4. Hon. M. Reatile 5,066.25 0.00 0.00 5,066.25
Billed and requested to settle the outstanding amount. MEMO
5. Hon. R. Modipane 415.20 0.00 0.00 415.20
Billed and requested to settle the outstanding amount. MEMO
6. Hon. V. Moruti 836.80 0.00 0.00 836.80
Billed and requested to settle the outstanding amount. MEMO
7. Mr. Kario 405.60 0.00 0.00 405.60Billed and requested to settle the outstanding amount. MEMO
50th PAC MEETING 2010/2011 ACCOUNTS 21
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No. Name of officer
Opening Balance as at 01/04/11
(P)
Recovered (P)
Adjusted (P)
Closing Balance as at 31/03/12
(P)Comments
8. Mr. Magama 1,586.40 0.00 0.00 1,586.40Billed and requested to settle the outstanding amount. MEMO
9. Mr. Mfa 1,538.40 0.00 0.00 1,538.40Billed and requested to settle the outstanding amount. MEMO
10. Hon K. Rakhudu 573.60 0.00 0.00 573.60
Paid after March 2012 cut-off date.
11. Hon M. Raletobana 6650.71 0.00 0.00 6650.71 Paid in May 2012 after
cut-off date
12. Hon M. Mbaakanyi 547.20 0.00 0.00 547.20 Paid in May 2012 after
cut-off date
TOTAL 26,136.66 0.00 0.00 26,136.66
Memo
Private Telephone Charges
No. Name of officerOpening
Balance as at 01/04/11 (P)
Recovered (P)
Closing balance as at 31/03/12 (P) Comments
1. B. Letsatle 17.37 17.15 0.22 Balance is for Official calls.
2. C. Thebe 84.71 63.30 21.41 Balance is for Official calls.
3. E. Manthe 91.07 81.85 9.22 Balance is for Official calls.
4. F. Elias 23.83 18.05 5.78 Balance is for Official calls.
5. G. Mothethi 30.58 11.00 19.58 Balance is for Official calls.
6. J. Sebetlela 70.05 35.45 34.60 Balance is for Official calls.
7. L. Keekae 241.32 218.50 22.82 Balance is for Official calls.
8. L. Ndlovu 19.10 9.30 9.80 Balance is for Official calls.
50th PAC MEETING 2010/2011 ACCOUNTS 22
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No. Name of officerOpening
Balance as at 01/04/11 (P)
Recovered (P)
Closing balance as at 31/03/12 (P) Comments
9. M. Ditaola 23.18 4.05 19.13 Balance is for Official calls.
10. P. Mutambarah 69.02 3.17 65.85 Balance is for Official Calls
11. U. Kgosintwa 57.26 30.30 26.96 Balance is for Official calls.
12. T. Thulare 15.20 10.70 4.50 Balance is for Official calls.
13. R. Makgoro 107.72 5.05 102.67 Balance is for Official calls.
14. J. Bosonoko 176.90 61.00 115.90 Balance is for Official calls.
15 B. Keorapetse 9.98 0.00 9.98 All Official calls
16 M. Mogami 38.57 0.00 38.57 All Official calls
Total 1075.86 568.87 506.99
Memo
PARAGRAPH 33: AUDIT OF THE ACCOUNTS OF THE NATIONAL 21. ASSEMBLY
Supply of journals and periodicals
The two companies were selected through competitive bidding as they had met all the tender requirements. The delay in following up the two suppliers once it was evident that there were supply challenges was regrettable and letters had been written to the first Supplier - Magwila (Pty) Ltd requesting for a refund. The matter with the second supplier was referred to the Attorney General’s Chambers for assistance.
Memo
50th PAC MEETING 2010/2011 ACCOUNTS 23
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I
MINISTRY OF FOREIGN AFFAIRS AND INTERNATIONAL CO-OPERATION
PART I
PARAGRAPH 200: AUDIT INSPECTION – BOTSWANA EMBASSY, 22. BRUSSELS:
It was reported during the last meeting that this issue was still pending. The Ministry still had not been able to resolve this protracted case. However, through the Ambassador in Brussels, the Ministry had continued to embark on resolving the case. An update on the two pending recommendations earlier made by the Department of Internal Audit was reported as follows:
Recommendation 2: To seek legal advice on the possibility of Mrs. Eeckman a) compensating the Government where it is proved that she defrauded the Government:
During the 49- th meeting, it was reported that the Ministry had through its Embassy in Brussels engaged a legal expert/an Advocate to assess the relevant documents and establish if indeed Mrs. Eeckman defrauded the Government of Botswana. It was further reported that the matter was going to take some time as the legal expert had to determine and verify the transactions relating to the case;
The Advocate completed the analysis of the auditor’s report and established - the veracity of the allegations and concluded that Mrs. Eeckman embezzled approximately P3,700,277.50 from the Government of Botswana;
He made a recommendation to the Mission that Mrs. Eeckman be invited for a - meeting to discuss the loss to the Botswana Government and agree on how she would reimburse the Botswana Government
The Mission wrote a detailed letter to Mrs Eeckman inviting her to a meeting in - which the findings of the audit and conclusion of the Advocate were outlined
In response to the letter Mrs. Eeckman called the Mission and agreed that they - should convene the meeting on 23rd April 2012
The meeting was held on the set date and the results were still to be examined by - the Advocate to determine the appropriate action to be taken. Memo
Recommendation 3: Officials who authorized payment vouchers and other b) documents used to defraud the Government be surcharged in terms of Financial Instruction 402 (3):
The implementation of this recommendation depended on the findings of the - legal expert. Memo
50th PAC MEETING 2010/2011 ACCOUNTS 24
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PARAGRAPH 201: STATEMENT OF BALANCES OF OTHER 23. DEPOSIT ACCOUNTS (STATEMENT NO. 14)
Creation & Maintenance of Website – BEDIA P713, 572
During the 49th meeting, it was reported that the High Commission had provided bank statements which reflected amounts credited into the bank account from September 2005 to October 2009 and that these bank statements were still to be reconciled with the General Ledger through the assistance of the Office of the Accountant General. It had since been established that this account did not belong to BEDIA but to the Ministry under the Botswana High Commission, London.
The reconciliation of the Bank Statements and the below-the–line account was carried out and the Paying-in Vouchers for Revenue and Other Receipts (Form T.24) were prepared and submitted to the Office of the Accountant General to facilitate credit entries amounting to P5, 020,727.38 into the account. Since these credits had accumulated over a number of financial years, the receipts would have been passed using various Fixed Exchange Rates over those years.
The Office of the Accountant General had responded stating that they were unable to capture the paying-in-vouchers (T24s) as funds under discussion were not deposited through the government accounts but rather directly to the bank
Pursuant to the resolution of the meeting held between Accounting Officer and the Accountant General of the 25th April 2012, the Botswana High Commission, London, had been requested to reconcile the account with bank statements.
Memo
PARAGRAPH 202: TRAVELLING IMPRESTS: P36, 679.7024.
At the previous meeting, the Committee had requested for clarification on how the imprest in respect of Ambassador Lapologang Caesar Lekoa was retired. A reconciliation of the account has revealed that the debit balance of
P10, 262.51 was a cumulative amount as at 31st March 2008 dating from as far back as 31st August 2004 (data take-on date). The entries making up the balance are shown in the table below.
50th PAC MEETING 2010/2011 ACCOUNTS 25
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Date of Imprest
Opening Balance as at 01/04/2011
P
Amount Retired
P
Amount Adjusted
P
Closing balance as at 31/03/12
PComments
Dr Cr Dr Cr Dr Cr
31-08-2004 - 12,538.95 - - - - 12,538.95
On data take-on, a debit of P12, 538.95 (T38) was erroneously omitted whereas a credit entry of the same amount (T41) was captured.
31-03-20053,957.16 2,030.45 - - - 1,926.71 -
Accountant General’s investigation revealed that Mr. Lekoa took an imprest of P3957.16 on 31st March 2005 on his old payroll number 973915301. Only P2030.45 of this imprest was retired but through his new payroll number 973915307. The balance of P1926.71 was not accounted for.
Further investigation revealed a credit entry amounting to P1926.71 that was captured under the old payroll number on the 31st March 2006. This credit was not captured on the below-the-line ledger hence the debit balance of P1926.71 continuing to be reflected.
01-12-2007 3,752.35 - 3,752.35 - - - -
01-02-2008 13,370.04 - 13,370.04 - - - -
31-03-2008 3,752.35 - - - 3,752.35 - -
01-03-2011 0.01 - 0.01- - - - -
Total 24,831.91 14,569.40 17,122.40 - 3,752.35 1,926.71 12,538.95
NetBalance 10,262.51
NetBalance 10,612.24
The credit balance of P10 612.24 has been adjusted to the Consolidated Fund and the subledger report reflects a nil balance but the below-the-line ledger is showing a debit balance of P1926.71. The matter is being resolved by the GABS Consultants at MFDP. Memo
50th PAC MEETING 2010/2011 ACCOUNTS 26
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PARAGRAPH 203: AUDIT INSPECTION – BOTSWANA HIGH 25. COMMISSION, PRETORIAIt was reported that the High Commission had engaged a legal expert to handle the a) matter in which the Mission had terminated the lease agreement prematurely on 31st March 2009. The lease was supposed to expire on 31st April 2011. Under the terms of the lease, the obligation of the Government of Botswana was to pay a rental amounting to R1, 375, 000.00 for the remaining period of the lease. As a result, the Government of Botswana had a choice to settle the amount or to go to court.
Before the legal expert could proceed to defend the matter, the High Commissioner sought the Attorney General’s Chambers’ (AGC) opinion on whether the case was worth defending and on the best way of proceeding with the case. The AGC’s assessment was that the Ministry had a weak case which was not worth going to court to defend. Engaging the landlord in negotiations with a view to settle this matter out of court in the AGC’s opinion seemed to be the best option available, hence a recommendation for an out of court settlement negotiation.
Pursuant to the recommendation, the Botswana High Commission attorneys in Pretoria came up with a settlement amount that appeared reasonable under the circumstances. The Attorney General’s Chambers advised that the Mission could go ahead and authorize the attorneys to make the offer to settle the matter at the amount not exceeding R460, 000.00 with the landlord. The outcome of the negotiations was awaited. Memo
It was reported at the 49b) th meeting that the Mission had engaged a legal expert to demand rental security deposit refund for three properties amounting to R55, 500.00. An amount of R14, 000.00 had since been recovered for a house that was in Water Kloof leaving a balance of R41, 500.00 in respect of the other two properties as shown in the Table below.
Property Deposit AmountR
RefundedR
Closing Balance as at 31/03/12 (R) Comments
Dr Cr Dr Cr
Muckleneuk Street 33,000 0.00 0.00 33,000 0.00 Memo
Moreleta Park 8,500 0.00 0.00 8,500 0.00 Memo
Total 41,500 0.00 0,00 41,500 0.00
50th PAC MEETING 2010/2011 ACCOUNTS 27
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PARAGRAPH 204: STATEMENT OF BALANCES OF OTHER 26. DEPOSIT ACCOUNTS (STATEMENT NO. 14)
a). Kobamelo Mathiba (Repatriation) P67, 656
It had been reported at the previous meeting that an amount of P57, 456.00 was outstanding in respect of repatriation of the body of the late Kobamelo Mathiba. An amount of P7, 000.00 was paid by the deceased’ next of kin Kagiso Mathiba leaving a balance of P50, 456.00, as shown in the table below.
Name Opening Balance as at 01/04/11
P
RecoveriesP
Written-offP
Closing Balance as at 31/03/12
P
Comments
Dr Cr Dr Cr
Kobamelo Mathiba (Deceased) 57, 456.00 0.00 7,000.00 0.00 50,456.00 0.00
Memo
b). Sophie Sebi P67,071
The Accounting Officer reported that according to his records the initial repatriation advance for the late Sophie Sebi was P66, 028.04 and not P67, 071.00 as erroneously reported at the 49th PAC meeting. An amount of P1, 400.00 was recovered in June 2010 leaving a balance of P64, 628.04 which had since been outstanding. The current status of the account is as shown in the table below:
NameOpening Balance
as at 01/04/11P
Recovered
P
Written-off
P
Closing Balance as at 31/03/12
PComments
Dr Cr Dr Cr
Sophie Sebi 64,628.04 0.00 0.00 0.00 64,628.04 0.00
It was reported at the last meeting that the Ministry had sought assistance from the Ministry of Local Government (MLG) in assessing the Sebi family with a view to give advice on whether they were in a position to refund the Government or not. The MLG had advised that they were unable to determine the economic status of the Sebi family as there was refusal on disclosure of their financial situation. The matter had been referred to the Attorney General’s Chambers for civil litigation Memo
50th PAC MEETING 2010/2011 ACCOUNTS 28
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PARAGRAPH 205: STATEMENT OF ADVANCES ACCOUNTS (STATEMENT 27. NO. 15)
Mission Suspense – (P89, 568)
Name
Opening Balance as at
01.04.11P
RecoveredP
Written-offP
Closing balance as at
31.03.12P
Comment
Dr Cr Dr Cr
Botswana Mission European Economic Community (E. E. C)
591, 726.60 0.00 0.00 0.00 591,726.60 0.00
It was reported that the Ministry had written a letter to the Office of the Accountant General to assist in seeking records. In their response they stated that records on the matter could not be physically found but rather on PY20 forms, and this did not bear any fruits. Following the meeting held between the Accounting Officer and the Accountant General on the 25th April 2012, it was agreed that the Office of the Accountant General would take up the matter and investigate further. Memo
50th PAC MEETING 2010/2011 ACCOUNTS 29
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PAR
AG
RA
PH 2
07: T
RAV
EL
ING
IMPR
EST
: P62
7, 5
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ning
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ance
as
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ired
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bal
. as
at 3
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The
Acc
ount
ing
Offi
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repo
rted
that
an
inve
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atio
n ha
d re
veal
ed
that
Mr.
Sisk
a w
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te a
nd w
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orce
(BD
F) o
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the
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Har
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Upo
n re
turn
from
th
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p, th
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ficer
did
not
retir
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t. Fo
llow
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his
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ely
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h, th
e Em
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y w
as n
ever
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ith n
or re
ques
ted
for a
liab
il-ity
sche
dule
to re
cove
r the
out
stan
ding
impr
est a
mou
nt. A
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amou
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as b
een
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este
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om th
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FDP.
Mem
o
Kel
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man
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05,
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3.75
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The A
ccou
ntin
g of
ficer
repo
rted
that
a th
orou
gh se
arch
for r
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ds a
nd
furth
er in
vest
igat
ions
had
rev
eale
d th
at th
e de
bit b
alan
ce w
as n
ever
re
tired
. A le
tter w
as w
ritte
n to
Mr.
Kel
ebem
ang
requ
estin
g fo
r his
as-
sist
ance
in a
ccou
ntin
g fo
r the
out
stan
ding
am
ount
. The
mat
ter w
as st
ill
bein
g fo
llow
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p. M
emo
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Lets
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emo
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27,9
20.6
30.
00
50th PAC MEETING 2010/2011 ACCOUNTS 30
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PART II
PARAGRAPH 12: STATEMENT OF ASSETS AND LIABILITIES 29. (STATEMENT NO. 1)
Travelling Imprests
Name of Officer Org.
Opening Balanceas at 01-04-11
P
Retired
P
Refunded
P
Adjustments
P
Closing Bal. as at 31/03/12
P
Comment
Dr Cr Cr Dr Dr Cr Dr Cr
Boniface Murozoki 1508 47,921.01 0.00 0.00 0.00 0.00 0.00 47,921.01 0.00 Being reconciled
Memo
STATEMENT OF BALANCES OF OTHER DEPOSIT ACCOUNTS30.
Account Opening Balance
as at 01/04/11P
Reimburs-ments
P
New Deposits
P
Adjusted
P
Closing Bal as at 31/03/12
PComments
Dr Cr Dr Cr Dr Cr Dr Cr
Promotion of Botswana in Sweden and Countries of Accreditation
0.00 32,710.00 0.00 0.00 0.00 0.00 0.00 32,710.00
It was reported that the credit balance would be transferred to the Consolidated Fund once the account becomes dormant. Memo
Social Security 10,543.00 0.00 84,085.44 38,818.15 0.00 0.00 55,810.29 0.00
The Committee wanted an explanation regarding the debit balance on this account. Memo
Total 10,543.00 32,710.00 84,085.44 38,818.15 0,00 0.00 55,810.29 32,710.00
50th PAC MEETING 2010/2011 ACCOUNTS 31
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PARAGRAPH 21: STATEMENT OF ADVANCES ACCOUNTS (STATEMENT 31. NO. 15)
Advances- Industrial Class
Name of Officer I.D. No.
Opening Bal. as at01/04/11
P
RecoveredP
RefundedP
AdjustmentsP
Closing Bal. as at 31/03/12
P
Comments
Dr Cr Dr Cr Dr Cr
Keogotsitse Itumeleng
194426304 500.00 0.00 0.00 0.00 0.00 0.00 500.00 0.00 Memo
Other Advances Accounts
Repatriation Accounts•
Name of officer
Opening Bal. as at
01-04-11P
RecoveredP
Written-offP
Adjusted
P
Closing Bal. as at31-03-12
P
Comments
Dr Cr Dr Cr Dr Cr
Lydia Tsoeu 1,390.17 0.00 0.00 0.00 0.00 0.00 1,390.17 0.00 Memo
Sandra Mokgadi 1,390.17 0.00 0.00 0.00 0.00 0.00 1,390.17 0.00 Memo
Total 2 780.34 0.00 0.00 0.00 0.00 0.00 2 780.34 0.00
Mission Salaries Suspense Account•
The Accounting officer reported that a credit balance of P1, 772,402.00 was reported under Statement of Advances Accounts of the Annual Statement of Accounts for the year ended 31st March 2011 as Mission Suspense (Salaries). The credit balance was an accumulation of Foreign Service Allowances for diplomatic staff in Missions that was posted to this Suspense Account by Salaries Section of the Office of the Accountant General through the Payroll System. Once these funds had been credited to respective Missions’ accounts, each Mission then transferred funds to individual staff accounts in commercial banks.
As reported in the PAC report, the Ministry was working on a reconciliation exercise of the account. Once the reconciliation exercise was completed, the accumulated credit balance would be transferred to the relevant accounts. Memo
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PARAGRAPH 24: STATEMENT OF ARREARS OF REVENUE 32. (STATEMENT NO. 19)
Statement of Arrears of Revenue as at 31st March 2011 indicated an outstanding balance of P22, 508.85 as arrears of revenue on Private Telephone Charges. An amount of P21, 366.69 was recovered leaving a balance of P1, 142.16 as shown below.
Name of Officer Org.Opening Bal.as at 01/04/11
P
RecoveredP
Closing Bal. as at31/03/12
P Comment
Oarabile Pako Nkwe 1519 5,947.15 4,804.99 1,142.16 Memo
PARAGRAPH 100: AUDIT OF THE ACCOUNTS OF BOTSWANA 33. DIPLOMATIC MISSION IN NAIROBI, KENYA
The areas that the Auditor General considered required further attention to bring the affairs of the Mission under proper control had been noted.
As had been indicated in the response to the audit, the Ministry had over the years made efforts to request for funds for replacement of vehicles for a number of Missions including the Mission in Kenya but this had not succeeded due to budgetary constraints. While some of the Missions vehicles had been replaced through savings that were realized during the course of the previous financial year, the Ministry would continue to re-prioritize its budget in an effort to assist the Botswana High Commission, Nairobi, in replacing the old vehicles.
With regard to the issue of rental security deposits, the Mission was still reconciling the P405, 397.00 for the 9 leased properties as reflected in his records and the balance of P276, 901.00 as reflected by the Accountant General as at 31st March 2011. Memo
50th PAC MEETING 2010/2011 ACCOUNTS 33
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MINISTRY OF LABOUR AND HOME AFFAIRSPART I
PARAGRAPH 51: STATEMENT OF ADVANCES ACCOUNTS- 34. (STATEMENT NO. 15)
Surcharge- Damage to Government Vehicles – P5, 654.95
Name Opening Balance as at 01/04/11 Recoveries Closing Balance as at
31/03/12 Comments
0402 Immigration Dr Cr Dr Cr
Mogorosi Tsie 5,654.95 0.00 700.00 4,954.95
Case was referred to AGC to summons and the officer promised to pay P1000.00 per month which he started paying in April 2012. Memo
Suspense Account
Loss of Cash- P1, 065.00
Name Opening Balance as at 01/04/11 Recoveries Closing Balance as at
31/03/12 Comments
0411 Civil Dr Cr Dr Cr
Tapologo Chako 532.50 0.00 0.00 532.50 0.00
The amount will be recovered from terminal benefits. Memo
PARAGRAPH 52: STATEMENT OF DEPOSIT AND ADVANCES 35. ACCOUNTS (STATEMENT NOS. 14 & 15)
Surcharge – Damage to Government Vehicles: P10, 164.00
Name Opening Balance as at 01/04/11
Recoveries Closing Balance as at 31/03/12 Comments
0402 Immigration Dr Cr Dr Cr
David Oraletse 7,500.00 0.00 3,600.00 3,900.00 0.00 Recoveries on-going. Memo
50th PAC MEETING 2010/2011 ACCOUNTS 34
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PARAGRAPH 53: STATEMENT OF ADVANCES ACCOUNTS- 36. (STATEMENT NO. 15)
Surcharge – Damage to Government Vehicles:
Name Opening Balance as at 01/04/11 Refunds Recoveries Closing Balance as at
31/03/12 Comments
Dr Cr Dr Cr
0411 Civil
K e a l e b o g a Gakeinee 2,783.00 0.00 0.00 0.00 2,783.00 0.00
A summons was issued by AGC on 10th November 2011 and a default judgment had been applied for. Memo
50th PAC MEETING 2010/2011 ACCOUNTS 35
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PART II
PARAGRAPH 21: STATEMENT OF ADVANCES ACCOUNTS 37. (STATEMENT NO.15)
Advances- P&P Grade C4 & Below
Out of the P572, 247.04 outstanding advances under P&P grade C4 & below as at 31st March 2011, P26, 192.00 was dealt with under the Department of Prisons & Rehabilitation while P546, 055.04 was dealt with below. An amount of P509, 178.47 had been cleared leaving a balance of P36, 876.57 of which recoveries were on-going as indicated below:
Dept Name Opening Balance As At 01/04/11 (P)
Refunds (P)
Recoveries (P)
Closing Balance As At 31/03/12 (P)
Comments
Dr Cr Dr Cr
0402
0404
0411
Monyamane Omphitletse
3,000.00 0.00 0.00 2,750.00 250.00 0.00 Memo
Bushy Patience 3,000.00 0.00 0.00 2,750.00 250.00 0.00 Memo
Letlole Jacqueline M. 5,000.00 0.00 0.00 417.00 4,583.00 0.00 Memo
Bareetseng Rapula 4,000.00 0.00 0.00 3,340.00 660.00 0.00 Memo
Keetile Moatlhodi D. 8,000.00 0.00 0.00 1,334.00 6,666.00 0.00 Memo
Otlhagile Galeage 3,000.00 0.00 0.00 2,750.00 250.00 0.00 Memo
Moyagabo Madome 8,998.00 0.00 0.00 834.00 8,164.00 0.00 Memo
Chiroze Sarah B. 10,000.00 0.00 0.00 9,174.00 826.00 0.00 Memo
Petros William 12,000.00 0.00 0.00 2,000.00 10,000.00 0.00 Memo
Kaelo Tshopego D 10,000.00 0.00 0.00 8,340.00 1,660.00 0.00 Memo
Moalafhi Josephine 3,000.00 0.00 0.00 2,750.00 250.00 0.00 Memo
Elliot Forget 5,000.00 0.00 0.00 4,587.00 413.00 0.00 Memo
Bareki Kgosietsile 8,000.00 0.00 0.00 6,874.63 1,125.37 0.00 Memo
Muniazo Gideon 7,500.00 0.00 0.00 6,046.80 1,453.20 0.00 Memo
Molatlheng Luke 4,000.00 0.00 0.00 3,674.00 326.00 0.00 Memo
TOTAL 94,498.00 0.00 0.00 57,621.43 36,876.57 0.00
50th PAC MEETING 2010/2011 ACCOUNTS 36
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Loss of Cash- (Non Subledger Accounts)
Dept Name Opening Balance As At 01/04/11 (P)
Recoveries (P)
Adjustments(P)
Closing Balance As At 31/03/12 (P)
Comments
Dr Cr Dr Cr Dr Cr
0404 Nametso Kgogobi 54,861.45 0.00 40 978.03 0.00 0.00 13 883.42
Nametso Kgogobi agreed to pay the balance starting January 2012 & she paid only one instalment in February 2012. Case has been referred to AGC. Memo
PARAGRAPH 28: STATEMENT OF LOSSES OF PUBLIC MONIES 38. AND STORES (STATEMENT NO. 22)
Losses of Cash (Reported in year under review)
Dept Name Opening Balance As At 01/04/11 Recovered Adjustments Closing Balance
As At 31/03/12 Comments
Dr Cr Dr Cr Dr Cr
0401 Tebogo Moreti 76,893.95 0.00 0.00 0.00 0.00 76,893.95
Investigations by the Police had been completed and the case was to be sent to DPP for prosecution. Memo
PARAGRAPH 29: ACCIDENTS TO GOVERNMENT MOTOR VEHICLES39.
Dept NameOpening Balance As At 01/04/11
(P)
Recovered
(P)
Refund
(P)
Closing Bal-ance As At
31/03/12 (P)Comments
Dr Cr Dr Cr
040204040408
3.Disang Edson M. 15,372.49 0.00 5,550.00 0.00 9,822.49 Recoveries on-going Memo
9.Elijah Bone 4,286.60 0.00 3,432.00 0.00 854.60 Recoveries on-going. Memo
12.Lefatshe Neo 15,541.28 0.00 4,056.00 0.00 11,485.28 Recoveries on-going Memo
0411 13.Seleke Modisaotsile 12,614.80 0.00 3,388.00 0.00 9,226.80
Left public service. Balance to be recovered from terminal benefits. Memo
TOTALS 47 815.17 0.00 16,426.00 0.00 31 389.17
50th PAC MEETING 2010/2011 ACCOUNTS 37
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PARAGRAPH 51: OVERPAYMENT OF SALARY- DEPARTMENT OF 40. IMMIGRATION & CITIZENSHIP
According to report of the Auditor General it had been reported that Mr Paul Molebatsi was overpaid by P13, 664.00 which was salary for 4 months. However, the Accounting Officer’s records revealled that Mr Paul Molebatsi was not paid for the month of April 2011. This therefore means that the total overpayment was P 10, 468.39. Out of the outstanding balance of P10, 468.39, P3 706.15 was recovered from his leave payment leaving a balance of P6, 762.24
Prior to the receipt of his terminal benefits he had made an undertaking that he would pay the outstanding amount once he received his terminal benefits. He received his terminal benefits amounting to P9, 563.07 on the 2nd April 2012 and he further made another written undertaking that he would pay the balance of P6, 762.24 on the 13th April 2012 which he did not fulfill. A letter was written on the 18th April 2012 reminding him to settle the balance and he was given 7 days to honour his promise, failing which the matter was going to be forwarded to Attorney General Chambers for legal action. Memo
MINISTRY OF HEALTHPART I
PARAGRAPH 172: MISAPPROPRIATION OF PUBLIC FUNDS P17, 41. 635.35, PRINCESS MARINA HOSPITAL, GABORONESalary Overpayment – P5,731.27a)
Ms. Funky Segereise was overpaid a salary of P2, 849.27and owed salary in lieu of notice amounting to P2, 882.00, therefore, making a total of P5, 731.27. These amounts were included in the liability schedule which she declined to sign. The matter was referred to the Attorney General’s Chambers where attempts were made to summons Ms. Segereise but to no avail.
The case continues under the Attorney Generals’ Chambers. Upon making follow-ups, the Accounting Officer was informed that Ms Segereise’s physical address had been located and the Attorney General was in the process of commencing the debt collection process.
Memo
Misappropriation of Public Funds - P17, 635.35 b)
Upon suspecting misappropriation of funds by the above officer a special audit was commissioned which revealed that an amount of P17, 635.35 was not accounted for by Ms. Segereise and charges were laid against her for the same. However, an amount of P3, 174.30 was found and remitted, leaving a balance of P14, 461.05. Charges were now laid on the remaining balance of P14, 461.05. As reported in the last PAC, the case was heard on 2nd November 2010 and the Attorney General was still awaiting delivery of judgement. Memo
50th PAC MEETING 2010/2011 ACCOUNTS 38
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Whilst the case was still with the police a second special audit was commissioned whereupon used receipt books (Rev 1M serial No. 8177601-8177800) amounting to P19, 386.70 were found but the amount collected through these receipts was never remitted, bringing the suspected misappropriation to P33, 847.75 as summarised in the table below.
Audit Amount Remitted Outstanding Balance Comments
1ST AUDIT 17, 635.35 3, 174.30 14, 461.05 Charges laid
2ND AUDIT 19, 386.70 0.00 19, 386.70 Charges not laid
TOTAL REPORTED AT PAC 37, 022.05 3, 174.30 33, 847.75
No charges were laid on the P19, 386.70 because the receipt books were found missing when the case was to be reported to AGC. A search for them proved futile. The following receipt books issued to the suspect had not yet been found; Rev 1M serial No. 7859601-7859800, Rev 59 serial No. 919651-919675, 920601-920625, 920626- 920650, 920651-920675 and 927551-927575 to establish the loss related to the books. As such the full extent of the loss was not known.
The issue was still being discussed with AGC. Memo
PARAGRAPH 174: AUDIT INSPECTION- NYANGABWE REFERRAL 42. HOSPITAL
Abscondment from duty (Overpayment of Salaries)
Mr Modisa Sebitiela – P18,956.49
The Accounting Officer reported that the above named employee absconded from duty and was overpaid P18, 956.49. However, the Ministry had reported that he had paid P150.00 on 11th May 2011 with an omission made for the amount of P2, 150.55 which was deducted from his terminal benefits in 2010. The latest position is as reflected in the table below.
Description Opening Balance as at 1.06.2011 Recovered Closing Balance as at
31/03/12
Sebitiela Salary Overpayment 18,806.49 2,150.55 16,655.94
Furthermore, the Ministry was in the process of handing over the case to Attorney General Chambers to enforce faster recovery of this amount through a summons and possible auction of his belongings to recover the amount. Memo
50th PAC MEETING 2010/2011 ACCOUNTS 39
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T II
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PAR
AG
RA
PH 1
76: S
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90
--
--
1,68
3.90
-
1,68
3.00
M
emo
279
997,
555.
74
128,
623.
13
868,
932.
61
10 7
26.1
0 53
2,03
0.26
43,3
69.2
0 63
,254
.70
391,
544.
6885
,253
.93
306,
289.
85M
emo
50th PAC MEETING 2010/2011 ACCOUNTS 40
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Non-moving items amounting to P534,341.26 were written-off and an adjustment of items amounting to P231, 010.50 had been submitted to MFDP. The Ministry was also awaiting response for the request for write-off of P40, 640.80 Memo
It was of concern to the Committee that officers in this Ministry were allowed to get imprests but without retiring them, and instead of enforcing financial regulations regarding retirement of imprests the Accounting Officer was depending on write-offs to clear these accounts. The Accounting Officer should comply with Financial Instructions and procedures.
PARAGRAPH 177: STATEMENTS OF DEPOSITS AND ADVANCES 44. ACCOUNTS (STATEMENTS 14 & 15)
Withholding Tax – P53, 872
The Ministry remitted taxes amounting to P205, 094.01. Furthermore, there were misallocations which made it appear as if taxes were either not remitted or remitted without first being withheld. The remaining balances were still being investigated so that they could be adjusted accordingly. The remittances and misallocations have been paid and adjusted respectively as per the table below:
Dept
Opening Balance As At 01.04.2011 Remittances Adjustment Closing Balance As At 31.03.12
Dr Cr Total Debit Credit Debit Credit Total
HQ 720,622.20 871,847.80 (151,225.60) - 442,989.16 278,306.05 442,316.15 428,858.64 13,457.51
PPME 9,270.85 - 9,270.85 - - - 9,270.85 - 9,270.85
DCS 906,072.22 707,983.49 198,088.73 202,832.40 - 894,398.15 11,674.07 505,151.09 (493,477.02)
TOTAL 1,635,965.27 1,579,831.29 56,133.98 202,832.40 442,989.16 1,172,704.20 463,261.07 934,009.73 (470,748.66)
Memo
PARAGRAPH 178: STATEMENT OF ADVANCES ACCOUNTS 45. (STATEMENT NO.15)
Surcharge - Industrial Class
Opening Balance As At 01.04.2011Recoveries Write-
Off
Adjustment Closing Balance As At 31.03.2012
Dept No. of Cases Dr Cr Total Debit Credit Debit Credit Total Comments
HM 7 27,537.01 856.59 26,680.42 - - - - 27,537.01 856.59 26,680.42 Memo
PHC 13 684.05 16,155.33 (15,471.28) - 684.05 - - 16,155.33 (16,155.33) Memo
DCS 5 2,128.30 2,452.27 (323.97) - - - - 2,128.30 2,452.27 (323.97) Memo
PH 1 - 959.60 (959.60) - - - - - 959.60 (959.60) Memo
26 30,349.36 20,423.79 9,925.57 - 684.05 - - 29,665.31 20,423.79 9,241.52
50th PAC MEETING 2010/2011 ACCOUNTS 41
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Surcharge - P & P - Payroll
Opening Balance As At 01.04.2011
Recoveries Write-Off
Adjustment Closing Balance As At 31.03.2012
Dept No. of Cases Dr Cr Total Debit Credit Debit
Credit Total Comments
HQ 1 145.95 - 145.95 - - - - 145.95 - 145.95 Memo
DCS 2 3,712.75 400.00 3,312.75 3,712.75 - - - - 400.00
(400.00) Memo
3 3,858.70 400.00 3,458.70 3,712.75 - - - 145.95 400.00
(254.05)
Advances - Imprest Recoveries
Opening Balance As At 01.04.2011Reco-veries
Write-Off
Adjustment Closing Balance As At 31.03.2012
Dept No. of Cases Dr Cr Total Dr Cr Debit Credit Total Comments
HQ 2 568.33 1,270.00 (701.67) - - - - 568.33 1,270.00 (701.67) Memo
TSS 5 12,379.85 1,000.00 11,379.85 - - 1,000.00 - 12,379.85 0.00 12,379.85 Memo
DCS 70 163,063.02 133,312.62 29,750.40 - - 4,060.00 - 163,063.02 129,252.62 33,810.40 Memo
PH 1 - 2,924.00 (2,924.00) - - - - - 2,924.00 (2,924.00) Memo
78 176,011.20 138,506.62 37,504.58 - 5,060.00 - 176,011.20 133,446.62 42,564.58
Advances – P&P Grade C4 and below
Opening Balance As At 01.04.2011 Reco-
veries Write-
Off
Adjustment Closing Balance As At 31.03.2012
Dept No. of Cases Dr Cr Total Debit Credit Debit Credit Total Comments
DCS 7 18,476.00 - 18,476.00 5,925.00 - - 4,800.00 7,751.00 - 7,751.00 Memo
Loss of Stores
Opening Balance As At 01.04.2011
Recoveries Write-Off
Adjustment Closing Balance As At 31.03.2012
Dept No. of Cases Dr Cr Total Debit Credit Debit Credit Total Comments
DCS 4 119.23 3,000.00 (2880.77) - - 2,388.00 119.23 - 612.00 (612.00) Memo
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Suspense-Non Ledger-Loss of Cash- P138, 705
All these items were reported to be still under investigation. The breakdown has been analysed as follows:
Opening Balance As At 01.04.2011 Reco-veries
Write-Off Adjustment Closing Balance As At 31.03.2012
Dept Dr Cr Total Debit Credit Debit Credit Total Comments
HM 246.59 - 246.59 - - - - 246.59 - 246.59 Memo
HS 425.00 137,938.14 (137,513.14) - - - - 425.00 137,938.14 (137,513.14) Memo
PHC - 5,238.94 (5,238.94) - - - - - 5,238.94 (5,238.94) Memo
TSS 3,800.00 - 3,800.00 - - - - 3,800.00 - 3,800.00 Memo
TOTAL 4,471.59 143,177.08 (138,705.49) - - - - 4,471.59 143,177.08 (138,705.49)
Other Advances Accounts
Suspense – Returned Cheques (Account 41942)
It was reported that all these items were still under investigation. The breakdown was analysed as follows:
Opening Balance As At 01.04.2011 Reco-
veries Write-
Off
Adjustment Closing Balance As At 31.03.2012
Dept No. of Cases Dr Cr Total Dr Cr Dr Cr Total Comments
HSRP 2 600.00 - 600.00 - - - - 600.00 - 600.00 Memo
DCS 4 34,644.40 - 34,644.40 - - - - 34,644.40 - 34,644.40 Memo
TOTAL 6 35,244.40 - 35,244.40 - - - - 35,244.40 - 35,244.40
PARAGRAPH 179: ACCIDENTS TO GOVERNMENT MOTOR 46. VEHICLES
Surcharge – Damage to Government Vehicles
The opening balance as at 01st April, 2011 was P145, 394.36, which had since been reduced to P101,578.18
Opening Balance As At 01.04.2011 Recover-
ies
Write-
Off
Adjustment Closing Balance As At 31.03.2012
Dept No. of Cases Dr Cr Total Debit Cr Debit Cr Total Comments
HQ 3 11,175.70 - 11,175.70 3,751.00 - - - 7,424.70 - 7,424.70 Memo
HM 2 10,693.06 - 10,693.06 - - - - 10,693.06 - 10,693.06 Memo
HS 4 28,650.97 - 28,650.97 - - - - 28,650.97 - 28,650.97 Memo DCS 29 92,843.93 7,667.42 85,176.51 36,875.90 - 287.05 0.01 55,968.02 7,380.37 48,587.65 Memo
PH 2 8,482.80 - 8,482.80 2,261.00 - - - 6,221.80 - 6,221.80 Memo
40 151,846.46 7,667.42 144,179.04 42,887.90 - 287.05 0.01 108,958.55 7,380.37 101,578.18
50th PAC MEETING 2010/2011 ACCOUNTS 43
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PARAGRAPH 180: TRAVELLING IMPRESTS47. District Imprests
Opening Balance As At 01.04.2011Reco-veries
Write-Off
Adjustment Closing Balance As At 31.03.2012
Dept No. of Cases Dr Cr Total Debit Credit Debit Credit Total Comments
HM 6 5,326.20 800.80 4,525.40 - - - - 5,326.20 800.80 4,525.40 Memo
HS 22 16,904.43 8,300.80 8,603.63 - 16,904.43 3,253.80 - - 5,047.00 (5,047.00) Memo
28 22,230.63 9,106.60 13,129.03 - 16,904.43 3,253.80 - 5,326.20 5,847.80 521.60
PARAGRAPH181: ARREARS OF REVENUE 48.
23304- Private In-patient fees
Name of Station Opening Balance as at 01.04.2011 Recoveries/ abandonment Balance as at 31.03.2012
P. Marina 78,573.66 14,084.00 64,489.66
Nyangabgwe 11,208.34 0.00 11,208.34
Athlone 936.00 0.00 936.00
Maun 936.00 0.00 936.00
TOTAL 91,654.00 14,084.00 77,570.00
Memo
23348- Other fees and Charges-
Name of Station Opening Balance as at 01.04.2011 Recoveries/ abandonment Balance as at 31.03.2012
P. Marina 1,122.47 210.90 911.57
Nyangabgwe 225.20 0.00 225.20
Sekgoma M. Hospital 94.00 27.00 67.00
TOTAL 1,441.67 237.90 1,203.77
Memo
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23305- Private Out-Patient fees
Name of Station Opening Balance as at 01.04.2011 Recoveries/ abandonment Balance as at 31.03.2012
P. Marina 27,729.87 11,221.00 16,508.87
Nyangabgwe 4,992.80 0.00 4,992.80
Athlone 366.30 0.00 366.30
Sekgoma 1,754.30 497.43 1,256.87
S. Phikwe 229.50 0.00 229.50
Mahalapye 555.80 0.00 555.80
Maun 497.70 0.00 497.70
Scottish 947.20 223.00 724.20
TOTAL 37,073.47 11,941.43 25,132.04
Memo
23034- Sale of Drugs, Dressings & Vaccines
Name of Station Opening Balance as at 01.04.2011
Recoveries/ abandonment Balance as at 31.03.2012
P. Marina 23,142.11 754.83 22,387.28 Maun 182.26 0.00 182.26
TOTAL 23,324.37 754.83 22,569.54
Memo
23348- Hospital Charges
Name of Station Opening Balance as at 01.04.2011 Recoveries/ abandonment Balance as at 31.03.2012
P. Marina 2,561.30 2,043.85 517.45
Memo
23306- Private Telephone Charges
Name of Station Opening Balance as at 01.04.2011 Recoveries Balance as at 31.03.2012
HQ 2,061.55 969.85 1,091.70
DCS 16,917.00 6,096.27 10,820.73
TOTAL 18,978.55 7,066.12 11,912.43
Memo
The Committee was not happy with the management of these advances accounts at the Ministry. The huge credit balance clearly indicates failure to match recoveries with correspondind debts. The level of write-offs is also a source of concern to the Committee. The Accounting Officer is seriously advised to comply with Financial Instructions and Procedures in respect of management of advances.
50th PAC MEETING 2010/2011 ACCOUNTS 45
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PAR
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PAR
AG
RA
PH 1
2: S
TAT
EM
EN
T O
F A
SSE
TS
AN
D L
IAB
ILIT
IES
(STA
TE
ME
NT
NO
. 1)
49.
Trav
ellin
g Im
pres
t (M
ovin
g an
d N
on M
ovin
g)
Dep
t. O
peni
ng B
alan
ce A
s At 0
1.04
.201
1 R
etir
ed
Wri
te-O
ff
Adj
ustm
ent
Clo
sing
Bal
ance
As A
t 31.
03.2
012
No.
Of
Cas
es D
ebit
Cre
dit
Tot
al
T41
T
24
Deb
it C
redi
t D
ebit
Cre
dit
Tot
al
No.
Of C
ases
HQ
2510
3,69
9.30
13,7
15.3
089
,984
.00
59,3
68.5
512
,498
.60
-
-
3,72
4.85
28,1
07.3
013
,715
.30
14,3
92.0
010
HM
722
,598
.40
1,48
0.00
21,1
18.4
0 -
-
-
-
-
22,5
98.4
01,
480.
0021
,118
.40
7
HS
3664
,698
.48
18,7
58.5
345
,939
.95
-
- 17
,676
.45
15,9
50.0
0
-
47,0
22.0
32,
808.
5344
,213
.50
16
PHC
106
521,
599.
8119
,954
.80
501,
645.
01
-
-
518,
439.
8115
,592
.80
- 3,
160.
004,
362.
00-1
,202
.00
2
HSR
P3
1,18
2.90
6,98
5.20
-5,8
02.3
0
-
-
- 4,
419.
30
-
1,18
2.90
2,56
5.90
-1,3
83.0
02
DC
S32
11,
206,
665.
7064
,404
.35
1,14
2,26
1.35
211,
583.
6558
,956
.05
-
-
134,
068.
8580
2,05
7.15
64,4
04.3
573
7,65
2.80
237
DPH
3311
7,00
0.45
21,2
89.2
095
,711
.25
2,07
4.25
7,36
1.85
- 12
,956
.40
43,4
84.2
564
,080
.10
8,33
2.80
55,7
47.3
021
DH
APC
22,
797.
10
-
2,79
7.10
-
-
-
-
- 2,
797.
10
-
2,
797.
102
HI
128
2.3
- 28
2.3
-
-
-
-
- 28
2.3
-
282.
31
536
2,08
6,55
3.49
146,
587.
381,
939,
966.
1130
1,52
6.40
94,0
34.6
053
6,11
6.26
48,9
18.5
018
3,58
8.95
971,
287.
2897
,668
.88
873,
618.
4029
8
Mem
o
50th PAC MEETING 2010/2011 ACCOUNTS 46
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PARAGRAPH 21: STATEMENTS OF ADVANCES ACCOUNTS 50. (STATEMENT NO. 15)
Surcharge – Industrial Class
Opening Balance As At 01.04.11 Reco-veries
Write-Off
Adjustment Closing Balance As At 31.03.2012
Dept No. of Cases Dr Cr Total Debit Credit Debit Credit Total Comments
HM 7 27,537.01 856.59 26,680.42 - - - - 27,537.01 856.59 26,680.42 MemoPHC 13 684.05 16,399.18 15,715.13 - 684.05 15,864.18 - - 535.00 (535.00) MemoDCS 5 2,128.30 2,452.27 323.97 - - - - 2,128.30 2,452.27 (323.97) MemoPH 1 - 959.60 959.60 - - - - - 959.60 (959.60) Memo
26 30,349.36 20,667.64 43,679.12 - 684.05 15,864.18 - 29,665.31 4,803.46 24,861.85
Surcharge – Damage to Government Vehicles
Opening Balance As At 01.04.2011 Reco-
veries
Write-
Off
Adjustment Closing Balance As At 31.03.2012
Dept No. of
Cases Dr Cr Total Debit Credit Debit Credit Total Comments
HQ 5 39,252.38 - 39,252.38 11,638.00 - - - 27,614.38
- 27,614.38 Memo
HM 2 10,693.06 - 10,693.06 - - - - 10,693.06
- 10,693.06 Memo
HS 4 28,650.97 - 28,650.97 - - - - 28,650.97
- 28,650.97 Memo
TSS 1 361.00 - 0.00 - - - - 361.00
- 361.00 Memo
DCS 47 240,866.38 7,667.42 233,198.96 89,328.00 - 287.05 0.01 151,538.37 7380.37 144,394.47 Memo
PH 8 16,417.30 - 16,417.30 8,148.50 - - - 8,268.80 - 8,268.80 Memo
66 336,241.09 7,667.42 328,215.67 109,114.50 0.00 287.05 0.01 227,126.58 7380.37 219,746.21
Surcharge – P&P – Payroll Opening Balance As At 01.04.2011
Recoveries
Write-Off
Adjustment Closing Balance As At 31.03.2012
Dept No. of Cases Dr Cr Total Debit
Credit Debit Credit Total Comments
HQ 1 145.95 145.95 - - - - 145.95 - 145.95 Memo
PHC 1 4,458.00 4,458.00 - - - - 4,458.00 - 4,458.00 Memo
DCS 3 3,712.77 400.00 3,312.77 3,712.77 0.00 400.00 400.00 Memo
Total 5 8,316.72 400.00 7,916.72 3,712.77 - - - 4,603.95 400.00 4203.95
Advances – Imprest Recoveries
Opening Balance As At 01.04.2011 Reco-veries
Write-
Off
Adjusted Closing Balance As At 31.03.2012
Dept No. of
Cases Dr Cr Total Dr Cr Debit Credit Total Comments
HQ 1 128,761.52 - 128,761.52 112,135.19 - - - 16,626.33 - 16,626.33 MemoDHAPC 2 3996.90 3,996.90 - - - 3,996.90 - 3,996.90 Memo
TSS 5 12,379.85 1,000.00 11,379.85 - - - 12,379.85 1,000.00 11,379.85 MemoDCS 88 184,207.47 148,747.72 35,459.75 37,977.97 - - - 146,229.50 148,747.72 (2,518.22 ) MemoPH 1 1,734.20 2,924.00 -1,189.80 1,734.20 - - - - 2,924.00 (2,924.00) Memo
96 331.079.94 152,671.72 180,805.92 151,847.36 - - 179,232.58 152,671.72 26,560.86
50th PAC MEETING 2010/2011 ACCOUNTS 47
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Advance – Industrial Class
Opening Balance As At 01.04.2011
Recoveries Write-Off
Adjustment Closing Balance As At 31.03.2012
Dept No. of Cases Dr Cr Total Debit Cr Debit Credit Total Comments
HQ 114 71,073.53 6,416.19 64,657.34 57,625.60 - 5,819.19 - 14,047.93 600.00 13,447.93 Memo
HM 91 63,075.30 14,588.24 48,487.06 8,965.97 - - - 54,109.33 14,588.24 39,521.09 Memo
HS 903 384,312.68 150,778.64 233,534.04 - 279,564.50 138,553.32 - 104,748.18 12,225.32 92,522.86 Memo
PHC 768 183,839.84 87,751.28 96,088.56 - 104,783.40 83,055.58 - 79,056.44 4,695.70 74,360.74 Memo
TSS 61 47,978.04 2,371.23 45,606.81 - 46,329.00 1,971.33 - 1,649.04 399.90 1,249.14 Memo
DCS 817 579,887.54 133,518.22 446,369.32 417,187.70 - 4,722.49 - 162,699.84 128,795.73 33,904.11 Memo
PH 20 11,126.53 10,403.14 723.39 9,616.79 - 2,476.01 - 1,509.74 7,927.13 (6,417.39) Memo
2759 1,341,293.46 405,826.94 934,763.20 493,396.06 430,676.90 236,594.92 - 417,820.50 169,232.02 248,588.48
Advances – P&P Grade C4 and Below Opening Balance As At 01.04.2011
Recoveries
Write-Off
Adjustment Closing Balance As At 31.03.2012
Dept No. of Cases Dr Cr Total Debit Credit Debit Credit Total Comments
HQ 10 31,618.00 -
31,618.00 28,264.00 - -
2,500.00
854.00
-
854.00 Memo
HS 1 800.00 -
800.00
0.00 - - - 800.00 - 800.00 Memo
PPME 1 1,500.00 -
1,500.00 0.00 - - - 1,500.00
-
1,500.00 Memo
HSRP 5 13,078.00 -
13,078.00 7,666.00 - - 1,250.00 4,162.00 -
4,162.00 Memo
DCS 189 568,956.90
1,167.00
567,789.90
491,284.15 - - -
77,672.75 1,167.00
76,505.75 Memo
PH 5 7,298.00 -
7,298.00
4,093.00 - - - 3,205.00 -
3,205.00 Memo
Total 211 623,250.90
1,167.00
622,083.90
531,307.15
-
-
3,750.00
88,193.75
1,167.00
87,026.75
Loss of Cash – Cash Shortage – Other accounts (Sub-ledger)
Opening Balance As At 01.04.2011 Reco-veries
Write-
Off
Adjustment Closing Balance As At 31.03.2012
Dept No. of
Cases Dr Cr Total Debit Credit Debit
Credit Total Comment
DCS 1 14, 082.75 - 14, 082.75 - - - - 14,082.75
-
14,082.75 Memo
Cash - Surplus/Loss of Cash
Opening Balance As At 31.03.2011 Reco-
veries
Write-
Off
Adjustment Closing Balance As At 31.03.2012
Dept Dr Cr Total Debit Credit Debit Credit Total Comments
HM 425.00 325.00 100.00 - - - - 425.00 325.00
100.00 Memo
HS 246.59 137,613.14 (137,366.55) - - - - 246.59 137,613.14 (137,366.55) Memo
PHC - 8,373.49 (8,373.49) - - - - - 8,373.49 (8,373.49) Memo
TSS 3,800.00 - 3,800.00 - - - - 3,800.00 - 3,800.00 Memo
TOTAL 4,471.59 146,311.63 (141,840.04) 0.00 0.00 0.00 0.00 4,471.59 146,311.63 (141,840.04)
50th PAC MEETING 2010/2011 ACCOUNTS 48
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Other Advance Accounts - Returned Cheques
Dept
Opening Balance As At 01.04.2011
Recoveries Adjustment Closing Balance As At 31.03.2012
Dr Cr Total Debit Credit Debit Credit Comments
HSRP 600.00 - 600.00 - -
-
600.00
-
Memo
DCS 78,156.46
1,600.00
76,556.46
-
-
-
78,156.46
1,600.00 Memo
PH 2,032.74
-
2,032.74
-
-
-
2,032.74
- Memo
TOTAL 80,789.20
1,600.00
79,189.20
- -
-
80,789.20 1,600.00
PARAGRAPH 24: STATEMENTS OF ARREARS OF REVENUE 51. (STATEMENT NO. 19)
23304-Private In-patient Fees
Name of Station Opening bal as at 01/04/2011 Recoveries/ abandonment Balance as at 31.03.2012
P. Marina 98,355.46 20,328.23 78027.23
Nyangangwe 11,208.34 0.00 11,208.34
Athlone 936.00 0.00 936.00
Maun 936.00 0.00 936.00
TOTAL 111,435.80 20,328.23 91,107.57
Memo
23348-Other Fees And Charges
Name of Station Opening bal as at 01/04/2011 Recoveries/ abandonment Balance as at 31.03.2012
P. Marina 1,424.87 210.90 1213.97
Nyangangwe 225.20 0.00 225.20
Sekgoma M. Hospital 94.00 27.00 67.00
TOTAL 1,744.07 237.90 1,506.17
Memo
50th PAC MEETING 2010/2011 ACCOUNTS 49
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23305-Private Out-Patient Fees
Name of Station Opening Balance as at 01.04.2011 Recoveries/ abandonment Balance as at 30.03.2012
P. Marina 41,636.05 13,745.19 27,890.86
Nyangangwe 18,875.72 0.00 18,875.72
Athlone 336.30 0.00 336.30
Sekgoma 4,376.44 532.53 3,843.91
S. Phikwe 229.50 0.00 229.50
Mahalapye 555.80 0.00 555.80
Maun 2,037.95 0.00 2,037.95
Scottish 1,216.30 223.00 993.30
TOTAL 69,264.06 14,500.72 54,763.34
Memo
23034 - Sale Of Drugs
Name of Station Opening bal as at 01/04/2011 Recoveries/ abandonment Balance as at 31.03.2012
P. Marina 27,520.12 974,18 26,545.94
Maun 182.26 0.00 182.26
TOTAL 27,702.38 974.18 26,728.20
Memo
23266 - Hospital Charges
Name of Station Opening bal as at 01/04/2011 Recoveries/ abandonment Balance as at 31.03.2012
P. Marina 4,167.80 2,169.05 1,998.75
Memo
23306 - Private Telephone Charges
Name of Station Opening bal as at 01/04/2011 Recoveries/ abandonment Balance as at 31.03.2012
HQ 25,220.96 24,111.41 1,109.55
DCS 33,834.33 6,096.27 27,738.06
PH 7,207.61 6,795.21 412.40
TOTAL 66,262.90 37,002.89 29,260.01
Memo
50th PAC MEETING 2010/2011 ACCOUNTS 50
PAR
T II
I
PARAGRAPH 27: STATEMENTS OF LOSSES OF PUBLIC MONIES 52. AND STORES (STATEMENT NO. 22) Losses of cash(a)
Reported in the Period under Review
FDP44/1/11/09-10 Health Sector 32,642.40 Memo
It was reported that this item was still under investigation.
Reported During the Previous Years
FDP 44/1/11/09-10 Clinical Services 14,082.75(Mauren Dube: deductions were reported to be on-going)
FDP /2/11/09-10 Clinical Services 4,320.00 (Mojadi Olefile: was reported to be under investigation)
18,402.75 Memo
Losses of stores(b)
Reported in the Period under Review
DS/SV 215 I 2010-2011 Good Hope Primary Hospitals P4,458.00 (Still being investigated) memo
District Imprest
Opening Balance As At 01.04.2011 Reco-veries
Write-Off
Adjustment
Closing Balance As At 31.03.2012
Dept No. of Cases Dr Cr Total Debit Credit Debit Credit Total Comments
HM 6 5,326.20 800.80 4,525.40 0.00 - - - 5,326.20 800.80 4,525.40 Memo
HS 22 16,904.43 8,300.80 8,603.63 0.00 16,904.43 3,253.80 - - 5,047.00 (5,047.00) Memo
28 22,230.63 9,101.60 13,129.03 0.00 16,904.43 3,253.80 - 5,326.20 5,847.80 (521.60)
PARAGRAPH 87: EXCESSIVE PURCHASES OF SHROUDING 53. MATERIAL-CENTRAL MEDICAL STORES
Ministry of Health acknowledged that the circumstances surrounding the procurement of this item were a cause for great concern. The Ministry discovered that a contract for the supply of shrouding material to the value of P5.281million was signed with Cipher Enterprises in October 2008. However, documentary evidence as to why such big quantities of shrouding rolls were procured could not be traced. This case has been referred to the Directorate on Corruption and Economic Crime (DCEC) and was under investigation.
50th PAC MEETING 2010/2011 ACCOUNTS 51
PAR
T II
I
The Ministry donated 480 rolls of the material to Congo-Brazzaville as part of GoB’s response to the explosion in that country in early 2012. Efforts will continue to be made, in consultation with PPADB, to sell part of the remaining material to some local private companies. memo
PARAGRAPH 88: WRITE-OFF OF EXPIRED DRUGS-CENTRAL 54. MEDICAL STORES
In November 2009, a write-off request for P61,935,613 worth of expired drugs and other commodities was approved. Following this approval, quotations were sourced for the destruction of these drugs. The estimated cost of the destruction of these items stood at P6million but the Ministry had not been able to fund this destruction due to budgetary constraints. Every effort was being made to source funds to complete the process.
A further quantity of commodities totaling P47, 379,957 had also expired in the period January 2010 to November 2011. These items were to be written off through the normal process.
Contrary to the information given in the audit report, a great deal of emphasis had been given to the avoidance of expiry since the arrival of the new CMS management at the end of 2009. Measures have been put in place such as supply chain management which assisted the control of expiries. As a result, the expiry for the year 2011/12 stood at 3.9% showing a decrease from 7.7% in 2010/11. This rate is within the internationally acceptable norm of 5%.
The warehouse which was damaged by a storm a couple of months ago was in the process of being repaired.
The Accounting Officer further indicated that the two lots of expired drugs were going to be destroyed in the 2012/2013 financial year. Memo
STATEMENT OF BALANCES OF OTHER DEPOSIT ACCOUNTS 55. (STATEMENT NO.14)
Withholding Tax
DeptOpening Balance as at 01.04.2011 Remit-
tances
Adjustment Closing bal as at 31/03/12
Dr Cr Total Debit Credit Debit Credit Total
HQ 2,461,202.83 2,823,006.91 (361,804.08) - 422,929.16 278,306.05 2,182,896.78 2,400,077.75 (217,180.97)
PPME 87,688.60 555,944.17 (468,255.57) - - - 87,688.60 555,944.17 (468,255.57)
DCS 8,323,824.54 8,161,502.95 162,321.59 202,832.40 - 894,398.15 7,429,426.39 7,958,670.55 (529,244.16)
DHI 34,517.11 (34,517.11) 34,517.11 (34,517.11)
TOTAL 10,872,715.97 11,574,971.14 (702,255.17) 202,832.40 422,929.16 1,172,704.20 9,700,011.77 10,949,209.58 (1,249,197.81))
The Committee was not happy with the way the Ministry was withholding large amounts of tax without remitting same to BURS. Memo
50th PAC MEETING 2010/2011 ACCOUNTS 52
PAR
T II
I
Income Tax PAYE
DeptOpening Balance as at 01.04.2011 Remit-
tances Adjustment Closing Balance As At 31.03.2012
Dr Cr Total Debit Credit Debit Credit Total
HQ 50,259.89 65,555.77 (15,295.88) 1,826.15 - 3,296.00 46,963.89 63,729.62 (16,765.73)
PPME 8,457.65 18,422.60 (9,964.95) - - - 8,457.65 18,422.60 (9,964.95)
DCS 951,236.71 784,801.78 166,434.93 - - - 951,236.71 784,801.78 166,434.93
DPH - 83.70 (83.70) 49.80 -
- 33.90 (33.90)
TOTAL 1,009,954.25 868,863.85 141,090.40 1,875.95 - 3,296.00 1,006,658.25 866,987.90 139,670.35
Memo
ADMINISTRATION OF JUSTICEPART I
PARAGRAPH 187: TRAVELLING IMPRESTS56.
NAME Opening Balance Recoveries W/Off Closing Balance Comments
Dr 01/06/11 Cr 01/06/11 Dr 31/03/12 Cr 31/03/12
Moletsane Arnold Tshepo
4,625.50 0.00 0.00 0.00 4,625.50 0.00
An adjustment voucher was submitted to A c c o u n t a n t General to rectify the anomaly under this account. Memo
50th PAC MEETING 2010/2011 ACCOUNTS 53
PAR
T II
I
PAR
AG
RA
PH 1
88: A
UD
IT O
F A
CC
OU
NT
S O
F A
DM
INIS
TR
ATIO
N O
F JU
STIC
E –
LO
BAT
SE57
.
Sala
ry O
verp
aym
ent
No
Nam
esO
peni
ng b
al a
s at
01/
06/1
1 D
rR
ecov
erie
sA
djus
t
Clo
sing
bal
ance
as a
t 31
/03/
12D
rC
omm
ents
1.K
gwad
i K.
1979
1050
117
,387
.00
2, 6
00.0
0N
il14
,787
.00
The
offic
er w
ent o
n a
five
mon
ths t
rain
ing
cour
se in
200
8, b
ut d
eser
ted
afte
r the
firs
t few
w
eeks
. H
e w
as fi
nally
dis
mis
sed
from
Pub
lic S
ervi
ce o
n 31
st M
ay 2
008
for w
ithdr
awin
g fr
om tr
aini
ng a
nd d
eser
ting
from
dut
y. A
t the
tim
e of
dis
mis
sal h
e ow
ed a
trai
ning
bon
d of
P17
, 387
.00,
for f
ailu
re to
com
plet
e th
e co
urse
and
ser
ve th
e bo
ndin
g pe
riod
of tw
o ye
ars.
He
has h
owev
er p
aid
P2, 6
00.0
0 as
reim
burs
emen
t tow
ards
trai
ning
bon
d, le
avin
g a
bala
nce
of P
14, 7
87.0
0. H
e su
bseq
uent
ly st
oppe
d pa
ying
bec
ause
the
Dire
ctor
, DPS
M
wro
te al
low
ing
him
to se
ek em
ploy
men
t fro
m G
over
nmen
t and
he t
houg
ht th
is ca
ncel
led
his
liabi
lity.
He
is c
urre
ntly
une
mpl
oyed
. Th
at n
otw
ithst
andi
ng t
he D
epar
tmen
t ha
d co
ntac
ted
Atto
rney
Gen
eral
’s C
ham
ber
to in
stitu
te a
cla
im a
gain
st h
im to
rec
over
the
outs
tand
ing
bala
nce.
Mem
o
2.M
. Mon
the
1459
1350
34,
869.
00N
ilN
il4,
869.
00
The
offic
er r
esig
ned
on 1
1th M
ay 2
008,
pro
mis
ing
to p
ay o
ne m
onth
sal
ary
in li
eu o
f no
tice
but n
ever
did
. He
how
ever
con
tinue
d to
be
paid
sal
ary
for
thre
e m
onth
s af
ter
resi
gnat
ion.
The
cas
e ha
s be
en re
ferr
ed to
Atto
rney
Gen
eral
’s C
ham
bers
to re
cove
r the
am
ount
from
him
as p
er th
e Sav
ingr
am re
f RM
3/2
/7 V
I (11
7), d
ated
03rd
Feb
ruar
y 20
12.
A re
spon
se fr
om A
ttorn
ey G
ener
al’s
Cha
mbe
rs w
as a
wai
ted.
Mem
o
3.L.
Mor
emi
1637
1630
316
,971
.20
Nil
Nil
16,9
71.2
0
The
offic
er w
as re
tired
on
med
ical
gro
unds
on
31st M
ay 2
008,
but
was
ove
rpai
d by
one
m
onth
- Ju
ne 2
008,
not
two
mon
ths a
s per
the
audi
t rep
ort.
The
sala
ry o
verp
aym
ent w
as
reco
vere
d fr
om h
is le
ave
days
thro
ugh
paym
ent v
ouch
er (
T25)
, dat
ed 0
7th M
ay 2
009.
Th
e D
epar
tmen
t req
uest
ed f
or a
band
onm
ent o
f th
e ba
lanc
e fr
om M
inis
try o
f Fi
nanc
e an
d D
evel
opm
ent P
lann
ing,
thro
ugh
Savi
ngra
m R
M 3
/5/2
I (4
8), d
ated
1st M
arch
201
2.
Mem
o
4.K
. Lub
inda
5786
2911
61,
832.
00N
ilN
il1,
832.
00
The
offic
er d
id n
ot h
ave
any
term
inal
ben
efits
as
she
only
wor
ked
in th
e pu
blic
ser
vice
fo
r a fe
w m
onth
s. A
t the
tim
e of
the
PAC
sitt
ing,
she
was
stu
dyin
g in
Mal
aysi
a, u
nder
sp
onso
rshi
p of
Dep
artm
ent o
f Ter
tiary
Edu
catio
n Fi
nanc
ing.
Her
cas
e ha
s bee
n re
ferr
ed
to D
epar
tmen
t of T
ertia
ry E
duca
tion
and
Fina
ncin
g to
reco
ver t
he o
utst
andi
ng a
mou
nt
from
her
mon
thly
stip
end.
A re
spon
se fr
om D
TEF
was
aw
aite
d. M
emo
50th PAC MEETING 2010/2011 ACCOUNTS 54
PAR
T II
I
5.S.
Dits
ele
5621
2870
67,
813.
00N
ilN
il7,
813.
00
Acc
ordi
ng to
info
rmat
ion
from
Offi
ce o
f the
Aud
itor G
ener
al, t
he a
udit
wor
king
pap
ers
show
that
the
offic
er is
S. D
itsel
e, n
ot G
. Dito
ele
as p
revi
ousl
y in
dica
ted
in th
e au
dit
repo
rt. it
had
bee
n es
tabl
ishe
d th
at th
e offi
cer w
as st
ill in
the D
epar
tmen
t’s e
stab
lishm
ent
at S
eleb
i Phi
kwe
Mag
istra
te C
ourt.
Th
e of
ficer
was
pai
d a
sala
ry w
hen
she
was
on
unpa
id m
ater
nity
leav
e. S
he w
as a
dvis
ed b
y le
tter d
ated
16th
Feb
ruar
y 20
12 to
set
tle
the
debt
. She
had
inst
ruct
ed a
ded
uctio
n of
P55
8.00
from
her
sala
ry e
ffect
ive A
pril
2012
un
til th
e to
tal d
ebt o
f P7,
813
.00
was
reco
vere
d. M
emo
6.C
. M
akhu
rum
ola
5880
2960
995
.65
Nil
Nil
95.6
5
Acc
ordi
ng to
a sa
ving
ram
from
the A
ccou
ntan
t Gen
eral
, an
amou
nt o
f P1,
369
.45
owed
by
the e
mpl
oyee
was
reco
vere
d fr
om h
er te
rmin
al b
enefi
ts le
avin
g a b
alan
ce o
f P95
.65
as
the
term
inal
ben
efits
cou
ld n
ot c
over
his
full
liabi
litie
s. Ef
forts
to tr
ace
her h
ad n
ot b
een
succ
essf
ul a
s she
was
said
to b
e in
Sou
th A
fric
a. T
he c
ase
has b
een
refe
rred
to A
ttorn
ey
Gen
eral
’s C
ham
bers
thro
ugh
Savi
ngra
m R
M 3
/2/7
VI (
131)
, dat
ed 2
1st F
ebru
ary
2012
to
inst
itute
act
ion
agai
nst h
er fo
r the
reco
very
of t
he a
mou
nt. A
resp
onse
from
Atto
rney
G
ener
al’s
Cha
mbe
r was
aw
aite
d. M
emo
8.S.
Let
eem
ane
7856
2750
522
7.68
Nil
Nil
227.
68
The
offic
er p
asse
d aw
ay o
n 21
st J
une
2008
, as
per
the
dea
th c
ertifi
cate
num
ber
D11
/006
8284
6/20
08.
Acc
ordi
ng to
the
audi
t rep
ort s
he w
as o
verp
aid
by te
n da
ys. T
he
Offi
ce o
f Acc
ount
ant G
ener
al –
Pen
sion
s rec
over
ed o
verp
aym
ent o
f nin
e da
ys in
stea
d of
te
n da
ys. T
he sa
lary
ove
rpay
men
t for
the
nine
day
s whi
ch w
as P
1, 6
05.6
5 w
as re
cove
red
from
her
leav
e da
ys th
roug
h pa
ymen
t vou
cher
(T2
5), d
ated
15th
Dec
embe
r 20
08 a
nd
an a
mou
nt o
f P4
, 252
.95
was
pai
d to
her
lega
l rep
rese
ntat
ive
thro
ugh
cheq
ue n
umbe
r 31
6264
. The
Acc
ount
ing
Offi
cer r
eque
sted
for a
band
onm
ent o
f the
bal
ance
of P
227.
68
from
Min
istry
of F
inan
ce a
nd D
evel
opm
ent P
lann
ing
for t
he o
ne d
ay d
ispa
rity
betw
een
the A
udit
repo
rt an
d pa
ymen
t vou
cher
. Mem
o
9.K
. Jer
emia
h01
9328
002
4,98
0.00
Nil
Nil
4,98
0.00
Mrs
. Je
rem
iah
adm
itted
inde
bted
ness
to B
otsw
ana G
over
nmen
t and
she p
ropo
sed
to p
ay
in m
onth
ly in
stal
lmen
ts u
ntil
the
liabi
lity
was
fully
reco
vere
d. S
he w
as w
ritte
n a
lette
r on
3rd F
ebru
ary
2012
requ
estin
g he
r to
com
mit
hers
elf t
o se
ttlin
g th
e de
bt. S
he d
id n
ot
resp
ond
and
the c
ase w
as fo
rwar
ded
to A
ttorn
ey G
ener
al’s
Cha
mbe
rs th
roug
h Sa
ving
ram
re
f: R
M 3
/2/7
VI (
137)
, dat
ed 2
9th M
arch
201
2, to
reco
ver f
rom
her
. Mem
o
50th PAC MEETING 2010/2011 ACCOUNTS 55
PAR
T II
I
10.
S. M
awer
e02
7/19
9918
,756
.00
15,3
45.5
5N
il3,
410.
45
Rec
ords
from
the
Offi
ce o
f the
Aud
itor G
ener
al s
how
ed th
at th
e of
ficer
was
S. M
awer
e no
t G. M
awer
e as
app
eare
d in
the
Aud
it re
port.
Rec
over
y of
P15
, 345
.55
was
mad
e fr
om h
is le
ave
days
as
per
the
adju
stm
ent v
ouch
er, l
eavi
ng a
bal
ance
of
P3, 4
10.4
5.
The
offic
er h
ad re
loca
ted
to T
anza
nia
at th
e In
tern
atio
nal C
ourt
of Ju
stic
e. T
he c
ase
has
been
ref
erre
d to
Atto
rney
Gen
eral
Cha
mbe
rs to
inst
itute
a c
laim
aga
inst
him
, thr
ough
Sa
ving
ram
RM
3/2
/7 V
I (1
30),
date
d 21
st F
ebru
ary
2012
. The
Atto
rney
Gen
eral
has
re
spon
ded
thro
ugh
Savi
ngra
m A
GC
3/1
/113
3 A
, dat
ed 1
5th M
arch
201
2, s
tatin
g th
at
as s
ix y
ears
had
ela
psed
the
cla
im h
as i
n te
rms
of t
he P
resc
riptio
ns A
ct p
resc
ribed
. H
owev
er, t
he A
ttorn
ey G
ener
al’s
Cha
mbe
rs w
ere
goin
g to
try
to c
onta
ct h
im to
reco
ver
the
outs
tand
ing
amou
nt. M
emo
11.
Ra
mb
ol
e K
gang
yape
lo30
0011
004
1,24
7.40
1,19
0.70
Nil
56.7
0
The
depa
rtmen
t est
ablis
hed
that
the
offic
er d
ied
on 3
1st O
ctob
er 2
005
and
the
offic
er
was
ove
rpai
d in
Nov
embe
r 20
05. A
rec
over
y of
P1,
190
.70
was
mad
e fr
om h
is le
ave
days
, lea
ving
a b
alan
ce o
f P56
.70.
A re
ques
t for
aba
ndon
men
t of P
56.7
0, b
eing
one
day
di
spar
ity b
etw
een
the A
udit
repo
rt an
d th
e ad
just
men
t vou
cher
had
bee
n m
ade
to M
FDP.
M
emo
12.
S.T
Ole
seng
6120
2031
41,
551.
94N
ilN
il1,
551.
94
The
offic
er w
as d
ism
isse
d on
28th
July
200
6, a
nd w
as o
verp
aid
in Ju
ly a
nd A
ugus
t 200
6.
It ha
s be
en e
stab
lishe
d th
at s
he w
as w
orki
ng a
t Bot
lhal
e En
glis
h M
ediu
m S
choo
l. Th
e ca
se h
as b
een
refe
rred
to th
e A
ttorn
ey G
ener
al’s
Cha
mbe
rs to
inst
itute
a c
laim
aga
inst
he
r. Th
e A
ttorn
ey G
ener
al’s
Cha
mbe
r ha
s re
spon
ded
say
ing
the
offic
er h
ad m
ade
an
unde
rtaki
ng to
pay
the
debt
in th
ree
inst
allm
ents
of P
500.
00 e
ffect
ive
end
of A
pril
2012
. M
emo
TOTA
L75
,730
.87
19,1
36.2
5ni
l56
, 594
.62
50th PAC MEETING 2010/2011 ACCOUNTS 56
PAR
T II
I
PARAGRAPH 189: STATEMENT OF ADVANCES ACCOUNTS 58. (STATEMENT 15)
Advances - Imprest Recoveries
Name Opening Balance Recoveries Adjust Closing Balance Comments
Dr 01/06/11 Cr 01/06/11 Dr Cr Dr 31/03/12 Cr 31/03/12
Molefe Baganetsi500521207 906.50 0.00 0.00 0.00 0.00 906.50 0.00
Inappropria te evidenceMemo
Advances – Industrial Class
NameOpening Balance Dr 01/06/11
Opening Balance Cr 01/06/11
Recoveries Refunds Write Off
Closing Balance Dr 31/03/12
Closing Balance Cr 31/03/12
Comments
Maela Thalitha136428107
Nil 499.99 Nil nil Nil Nil 499.99 Inadequate evidence. Memo
Gabanagae Onalenna210325516
1, 000.00 Nil nil Nil Nil 1,000.00 Nil Inadequate evidence. Memo
Matlho Pifelo Pinnie354129406
Nil 173.10 Nil nil Nil Nil 173.10 Inadequate evidence. Memo
Tsebe Tlhalosang621827504
Nil 200.33 Nil nil Nil Nil 200.33 Inadequate evidence. Memo
Masire Ontefetse732925402
700.00 Nil nil Nil Nil 700.00 NilInadequate evidence. Memo
Otlogetswe Macarah Collen926822101
333.00 Nil nil Nil Nil 333.00 Nil Inadequate evidence. Memo
Mapoto V.P.970524905 Nil 200.00 Nil nil Nil Nil 200.00 Inadequate
evidence. Memo
Total 2033.00 1, 073.42 nil nil nil 2033.00 1073.42
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PARAGRAPH 190: STATEMENT OF LOSSES OF PUBLIC MONIES 59. AND STORES – (STATEMENT NO. 22)
Losses of Cash
NO Name DateOpening
Balance as at01/06/11
Amount Recovered Write-off
Closing Balance as at
31/03/12Comments
1. Babe Madibela - 26 ,543.80 7,405.00 Nil 19,138.00 Memo
PARAGRAPH 191: TRAVELLING IMPRESTS60.
Travelling Imprests
The case for State vs. Babe Madibela is still before the Magistrate Court in Lobatse. The accused appeared before the Chief Magistrate in March 2012, and the trial date was set at 23rd and 24th April 2012. She is accused of misappropriation of funds, being a person employed in the Public Service. There has been a delay in prosecuting her due to numerous postponements on account of her ill-health and lengthy investigations. This resulted in an application by Defence Attorney to the High Court under section 18 of the Constitution requesting for a permanent stay of prosecution citing delays in prosecuting her which the defence argued breached his clients constitutional rights. However, the High Court dismissed the application and remitted the case back to Magistrate Court for trial as it found no merit in that application. Although the Accounting Officer cannot influence the court’s schedule, he reported that he had expressed his concern to the court on the lengthy period it had taken for this case to be heard and requested that it be expedited. There was also a danger that continued delay will result in exhibits disappearing and memories of witnesses fading.
Name
Opening Balance
Dr 01/06/11
Opening Balance
Cr 01/06/11
Recoveries Adjust Dr
Adjust Cr
Closing Balance
Dr 31/03/12
Closing Balance
Cr 31/03/12Comments
Moaisi Phatsimo213815016
Nil 1, 025.60 Nil Nil Nil Nil 1, 025.60 Memo
Moetedi Kitso604028217
2, 454.00 Nil Nil Nil Nil 2,454.00 Nil
Officer has left AOJ. Efforts to recover the money did not bear fruits because when the adjustment voucher was passed, he had already left. The debtor was contacted and he promised to pay. Memo
TOTAL 2454.00 1,025.60 0.00 0.00 0.00 2454.00 1,025.60
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PART IISTATEMENT OF BALANCES OF OTHER DEPOSIT ACCOUNTS 61. (STATEMENT NO 14)
Burs - Income Tax P64,893.00
It was reported that the department was working on reconciling their statement in order to transfer funds to Botswana Unified Revenue Services. Memo
PARAGRAPH 21: STATEMENT OF ADVANCES ACCOUNTS - 62. (STATEMENT NO.15)
Surcharge – Damage To Government Vehicles
NAME Opening balance as at 01/04/11
Recoveries W/Off Adjust Adjust Closing balance as
at 31/03/12 Comments
Dr Cr Dr Cr Dr Cr
Moilwa- Segomotso Kelly209928215
6,578.00 0.00 2,640.00 0.00 0.00 0.00 3,938.00 0.00 Deductions on-going at P264.00 per month.Memo
Orekeng Badiri540818208
8,207.00 0.00 2,264.00 0.00 0.00 0.00 5,943.00 0.00 Deductions on-going at P283.00 per month. Memo
TOTAL 14,785.00 0.00 4904.00 0.00 0.00 0.00 9,881.00 0.00
Advances – Imprest Recoveries
NAME Opening balance as at 01/04/11 Recoveries Closing balance as at 31/03/12 Comments
Dr Cr Dr Cr
Chakalisa Elizabeth131524700
7,151.28 0.00 6,675.58 475.70 0.00 Memo
Leinanyane Goitsemodimo365312713
3,396.20 0.00 3,067.95 328.25 0.00 Memo
Leepile Gootlamang Christinah924725000
2,425.30 0.00 2,333.40 91.90 0.00 Memo
TOTAL 12,972.78 0.00 12,076.93 895.85 0.00
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Advances – Industrial Class
NAME Opening balance as at 01/04/11 Recoveries W/Off Adjust Closing
Balance as at 31/03/12 Comments
Dr Cr Dr Cr Dr Cr
Maela Talitha136428107 0.00 299.99 0.00 0.00 0.00 0.00 0.00 299.99 Memo
Keabitsa Virginia146727100 0.00 1,400.00 0.00 0.00 0.00 0.00 0.00 1,400.00 Memo
Matlho Pifelo Pinnie354129406 0.00 366.50 0.00 0.00 0.00 0.00 0.00 366.50 Memo
Letsatsi Thabo Percy543813419 350.00 0.00 0.00 0.00 0.00 0.00 350.00 0.00 Memo
Reakae Dineo887124502 935.00 0.00 312.00 0.00 0.00 0.00 623.00 0.00 Memo
TOTAL 1,285.00 2,066.49 312.00 0.00 0.00 0.00 973.00 2,066.49
Advances – P & P Grade C4 & Below
NAMEOpening balance as at 01/04/11 Recoveries W/Off Adjust Closing balance as at 31/03/12 Comments
Dr Cr Dr Cr Dr Cr
Manyanda Omponye191420009
4,000.00 0.00 3,006.00 0.00 0.00 0.00 994.00 0.00 Memo
Leinatsela Kenole Makgarebe882023208
10,000.00 0.00 0.00 0.00 0.00 0.00 10,000.00 0.00 Memo
Gaetsaloe Leatile Beverley927122216
2,500.00 0.00 500.00 0.00 0.00 0.00 2,000.00 0.00 Memo
TOTAL 16,500 0.00 3,506.00 0.00 0.00 0.00 12,994.00 0.00
Returned Cheques (Account 41942) A. P12, 700.00
NAME Opening BalanceAs at 01/04/11 Recoveries Adjust
Closing Balance As at 31/03/12 Comments
Dr Cr Dr Cr Dr Cr
Botswana Meat Commission 950.00 0.00 0.00 0.00 0.00 950.00 0.00 Memo
Botswana Life Insurance 7,500.00 0.00 0.00 0.00 0.00 7,500.00 0.00 Memo
Botswana Power Corporation 1,900.00 0.00 0.00 0.00 0.00 1,900.00 0.00 Memo
TOTAL 10, 350.00 0.00 0.00 0.00 0.00 10,350.00 0.00
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PARAGRAPH 21: STATEMENT OF ARREARS OF REVENUE - 63. (STATEMENT NO.19)
DescriptionArrears B/f from Previous Years
Revised Arrears B/f from Previous Years
Collection of Previous Years Arrears
Previous Years Arrears Abandoned
Balance of Arrears outstanding
Arrears in respect of current year
Total Arrears outstanding at 31.03.2012
Judicial and subordinate court fine
929,410.00 929,410.00 0.00 0.00 929,410.00 0.00 929,410.00 Memo
The Committee was concerned about the inactivity under this account. In addition, there must have been an omission under current year arrears because there is no way all outstanding amounts for the year could have been fully recovered considering the nature of these debts.
PARAGRAPH 90: TRAVELLING IMPRESTS - (STATEMENT NO.1)64.
NAME Opening Balance 01/04/11
Recoveries W/Off Adjust Closing Balance 31/03/12 Comments
Dr Cr Dr Cr Dr Cr
Ketlogetswe Gaolapelwe Gee011618408
7,220.60 0.00 0.00 0.00 0.00 0.00 7,220.60 0.00 Memo
Letsididi Modiri Seabelo013212006 1,295.00 0.00 0.00 0.00 0.00 0.00 1,295.00 0.00 Memo
Nkomokana Thapelo020614302 51.80 0.00 0.00 0.00 0.00 0.00 51.80 0.00 Memo
Ramantele Malebogo052921992 0.00 270.05 0.00 0.00 0.00 0.00 0.00 270.05 Memo
Matshaba Keitumetse Thato090125409
4,704.00 0.00 0.00 0.00 0.00 0.00 4,704.00 0.00Memo
Sebeetswekgomo Percival Hlephole098813904
8,736.70 0.00 1,203.15 0.00 0.00 0.00 7,533.55 0.00 Memo
Mafunye Dikeledi Phoo100220315 4,907.85 0.00 0.00 0.00 0.00 0.00 4,907.85 0.00 Memo
Mercy Moratwesi107629308 2,298.00 0.00 0.00 0.00 0.00 0.00 2,298.00 0.00 Memo
B Batshidi125-0107-0000050 9,210.90 0.00 0.00 0.00 0.00 0.00 9,210.90 0.00 Memo
Matlho PP125-0107-1517651 4,604.20 0.00 0.00 0.00 0.00 0.00 4,604.20 0.00 Memo
Justice D A Reyn125-0107-1598229 2,781.00 0.00 0.00 0.00 0.00 0.00 2,781.00 0.00 Memo
Wsimba J M125-0107-1618428 16,463.80 0.00 0.00 0.00 0.00 0.00 16,463.80 0.00 Memo
Thapelo Taolo159029604 3,486.00 0.00 1,654.95 0.00 0.00 0.00 1,831.05 0.00 Memo
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Monageng Monageng 163614409 2457.10 0.00 0.00 0.00 0.00 0.00 2457.10 0.00 Memo
Monyazo Juta270119009 518.00 0.00 0.00 0.00 0.00 0.00 518.00 0.00 Memo
Gaonakala Thatayaone300418115 388.50 0.00 0.00 0.00 0.00 0.00 388.50 0.00 Memo
Kiki Bokamoso Daniel372314004 259.00 0.00 0.00 0.00 0.00 0.00 259.00 0.00 Memo
Baoki Dithapelo 4,538.00 0.00 0.00 0.00 0.00 0.00 4,538.00 0.00 Memo
Mabeana Tsholofelo Dineo383921201 7,674.00 0.00 0.00 0.00 0.00 0.00 7,674.00 0.00 Memo
Zwiyo Imani461527302 777.00 0.00 0.00 0.00 0.00 0.00 777.00 0.00 Memo
Masaka Lesedi485919401 4,152.00 0.00 2,378.20 0.00 0.00 0.00 1,773.80 0.00 Memo
Nwako Bernadette500020005 6,766.25 0.00 0.00 0.00 0.00 0.00 6,766.25 0.00 Memo
Sejanamane Boitshoko Mmanini509227410
303.20 0.00 0.00 0.00 0.00 0.00 303.20 0.00 Memo
Tshweneyagae Thato513210118 2,625.45 0.00 0.00 0.00 0.00 0.00 2,625.45 0.00 Memo
Orekeng Badiri540818208 840.00 0.00 0.00 0.00 0.00 0.00 840.00 0.00 Memo
Tsholofelo Boitumelo581621708 388.50 0.00 0.00 0.00 0.00 0.00 388.50 0.00 Memo
TotengMoemedi597817409 4,157.45 0.00 0.00 0.00 0.00 0.00 4,157.45 0.00 Memo
BontsibokaeKgomotso Bonnie632227500
1,500.00 0.00 0.00 0.00 0.00 0.00 1,500.00 0.00 Memo
Serefhete Kebitsaone688920702 1,785.30 0.00 0.00 0.00 0.00 0.00 1,785.30 0.00 Memo
Ralekgobo Angela Segojame761620800
1,371.00 0.00 0.00 0.00 0.00 0.00 1,371.00 0.00 Memo
Mfolo Isaac768110600 3,000.00 0.00 1,158.95 0.00 0.00 0.00 1,841.05 0.00 Memo
PhutiOabile781718305 4,671.00 0.00 671.25 0.00 0.00 0.00 3,999.75 0.00 Memo
Mongake Moses833614506 2,790.00 0.00 0.00 0.00 0.00 0.00 2,790.00 0.00 Memo
Toitoi Augustine846611607 3,600.00 0.00 0.00 0.00 0.00 0.00 3,600.00 0.00 Memo
Matebu Neo Tebogo924520209 935.30 0.00 0.00 0.00 0.00 0.00 935.30 0.00 Memo
Moroka Lot954818004 1,392.80 0.00 0.00 0.00 0.00 0.00 1,392.80 0.00 Memo
Thubaki Victor960417209 0.00 1,256.90 0.00 0.00 0.00 0.00 0.00 1,256.90 Memo
TOTAL 122,649.70 1526.95 7066.50 0.00 0.00 0.00 115,583.20 1526.95
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District Imprests
No Names Payroll NumbersOpening Balance at 01/04/11Dr
Write-Offs/ Recoveries
Closing Balance at 31/03/12
Dr
Comments
1. Batshidi B. 125-0108-9150076 4, 301.20 Nil 4, 301.20 Memo
2. Gitting J.J. 125-0108-1529196 9 ,028.00 Nil 9, 028.00 Memo
3. Motlaleng Gloria Dzidzo 000 324 706 5, 243.80 Nil 5 ,243.80 Memo
4. Pabale I. 125-0108-0000085 15, 243.80 Nil 15, 243.80 Memo
Total 33, 816.80 Nil 33, 816.80
DIRECTORATE ON INTELLIGENCE AND SECURITY SERVICES
PART IPARAGRAPH 137: ACCIDENTS TO GOVERNMENT MOTOR 65. VEHICLES
The Accounting Officer reported a recovery of P17, 249.95 from an outstanding balance of P23, 379.02 leaving a balance of P6, 129.07. Recoveries were continuing.
No ID Number Opening Balance April 2011 Recoveries Closing Balance March
2012 Comments
Dr Cr Dr Cr Dr Cr
2 403315903 4,498.30 - - 2,926.00 1,572.30 - Recoveries continue. Memo
3 500811908 8,298.69 - - 7,623.00 675.69 - Recoveries continue Memo
5 873519103 7,775.08 - - 3,894.00 3,881.08 - Recoveries continue. Memo
Total 20, 572.07 14,443.00 6,129.07
PART II
PARAGRAPH 12: STATEMENT OF ASSETS AND LIABILITIES 66. (STATEMENT NO.1)
Travelling Imprests
ID #
Opening Balance as at 01/04/11 Adjustments Recoveries Closing Balance as at
31/03/12 Comments
Dr Cr Dr Cr Cr Dr Cr
162019000 395.25 - - - - 395.25 -Adjusted for recovery. Memo
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PARAGRAPH 21: STATEMENT OF ADVANCES ACCOUNTS 67. (STATEMENT NO. 15)
Advances – P&P Grade C4 & Below
64 cases of advances given to officers of Grade C4 and below totalling a net figure of P223, 571.95 were reported. A total of P219, 959.95 was recovered, P88.00 refunded and deductions were on-going for the remaining balance of P3, 700.00 as depicted below:
ID #
Opening Balance as at 01/04/ 2011 Adjustments Recoveries Closing Balance as at
31/03/ 2012Comments
Dr Cr Dr Cr Dr Cr Dr Cr
047311207 5,400.00 - - - - 4,950.00 450.00 - Recoveries continue. Memo
266919201 2,400.00 - - - - 2,200.00 200.00 - Recoveries continue. Memo
267416108 5,400.00 - - - - 4,950.00 450.00 - Recoveries continue. Memo
369716601 3,600.00 - - - - 3,300.00 300.00 - Recoveries continue. Memo
393327306 3,000.00 - - - - 2,750.00 250.00 - Recoveries continue. Memo
621213806 3,600.00 - - - - 3,300.00 300.00 - Recoveries continue. Memo
677811405 6,000.00 - - - - 5500.00 500.00 - Recoveries continue. Memo
816012200 15,000.00 - - - - 13,750.00 1,250.00 Recoveries continue. Memo
Totals 44, 400.00 - - 40, 700.00 3,700.00
PARAGRAPH 29: ACCIDENTS TO GOVERNMENT MOTOR VEHICLES68.
ID #
Opening Balance as at 01/04/ 2011
Adjustments Recoveries Closing
Balance as at 31/03/ 2012 Comments
Dr Cr Dr Cr Dr Cr Dr Cr
315416405 24,021.50 - - - - 6,708.00 17,313.50 - Recoveries continue. Memo
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ATTORNEY GENERAL’S CHAMBERSPART II
PARAGRAPH 12: STATEMENT OF ASSETS AND LIABILITIES 69. (STATEMENT NO.1)Travelling Imprests(a)
The Accounting Officer reported that out of current imprests amounting to P242, 661.50 reported in the Annual Statement of Accounts as outstanding as at 31st March 2011, P222,260.50 had been recovered leaving a balance of P20,401.00. An analysis of outstanding cases is given below.
NameOf Officer ID
Opening BalanceAs At
01/04/11(P)
Recovered(P)
Closing Balance As
At 31/03/12(P)
Comments
Mangori Susan 0274/1998 12, 891.00 nil 12,891.00 Memo
Segopolo Motlalepula 204420109 2, 725.90 nil 2,725.90 Memo
Masaka Sesupo M. 217810710 3, 550.00 2,350.65 1,199.35 Memo
Makafiri Ephraim 492010707 2, 200.80 1,470.00 730.80 Memo
Chamme Morulaganyi 500312608 2, 991.50 2,706.40 285.10 Memo
Ramatlakapela Letsweletse 680017902 3, 800.00 1,231.15 2,568.85 Memo
TOTAL 28,159.20 7,758.20 20,401.00
PARAGRAPH 21: STATEMENT OF ADVANCES ACCOUNTS 70. (STATEMENT NO.15)
Surcharge - Damage To Government Vehiclea)
Name Identity No./Omang
Opening Balance as at 01/04/11
(P)
Recoveries (P)
Closing Balance as at 30/04/12
(P) CommentsMakoko Ngwao Joel 005616814 8, 309.69 3,120.00 5,189.69 MemoTabane Kealeboga R. 408017214 19, 381.80 4, 317.00 15, 064.80 Memo
Dayton Margaret 613028700 6, 623.20 3, 000.00 3, 623.20 MemoRamatlakapela
Letsweletse 680017902 9, 581.30 2,849.00 6,732.30 MemoTotal 43,895.99 13,286.00 30,609.99
It was reported that Dayton Margaret and Tabane Kealeboga were no longer Government employees. The HR Unit had not yet finalized the calculations of Tabane Kealebogas’ benefits.
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OFFICE OF THE PRESIDENTPART 1
PARAGRAPH 8: AUDIT INSPECTION – DIB GABORONE71. Suspected Fraud, Luka Gaosekelwe – P50, 661.00
The case involves Mmolawa Kaisara, Alfred Teemane (deceased) and Luka Gaosekelwe.
Name Opening bal as at 01/04/11
Amount Recovered
Closing Bal as at 31/03/12 Comment
P P P
Luka Gaosekelwe 14,372.75 4,300.00 10,072.75
The Accounting Officer reported that The AGC had informed him that the deputy sheriff had been experiencing difficulty in tracking down Luka to attach his property. AGC would continue updating him on payments received. Memo
Edson Modibedi and Samuel Segwati
5,066.30 0.00 5,066.30
The Accounting Officer reported that, Luka wrote cheques under false pretences drawn to Edson Modibedi and Samuel Segwati. A letter to request for write- off had been written to MFDP since the voucher had been destroyed. Memo
Luka Gaosekelwe 17,154.15 0.00 17,154.15The Accounting Officer reported that the accused was found guilty on counts 1,2,3,4 and 7. Memo
Mmolawa Kaisara 11,322.10 8,000.00 3,322.10
The Accounting Officer reported that the accused was found guilty on counts 5 and 6Memo
Total 47,915.30 12,300.00 35,615.30
PARAGRAPH 10: STATEMENT OF ADVANCES ACCOUNTS 72. (STATEMENT NO. 15)
Returned Cheques
Name of company
Date of cheque
Dishonored cheque No
Opening balance as at 01-04-2011
P
Amount recovered
P
Closing balance as at 31-03-2012
PComments
Front Page publications 29/11/04 732 23,500.00 20,000.00 3,500.00
The Accounting officer reported that the matter was still in progress. Memo
Mokoti Charity Club 31 /05/02 34 2,525.00 0.00 2,525.00
Adjusted after the March 2012 cut-off date. Memo
Sam Nkala 29/05/06 000476 7,922.00 - 7 ,922.00
The Accounting officer reported that Mr Nkala had been issued with summons Memo
Total 33, 947.00 20 000.00 13 947.00
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PARAGRAPH 13: STATEMENT OF ADVANCES ACCOUNTS 73. (STATEMENT NO. 15)
41121 Surcharge-Damage to Government vehicles
0202 OP
ID NO Name Of Employee
Opening Bal As At 01-04-2011
P
Recoveries
P
Adjustments
P
Closing Bal As At 31-03-2012
P Comments
DR CR DR CR
721017901 Sethibang Boxman 6,000.00 0.00 2,400.00 0.00 3,600.00 0.00 Memo
0216 Broadcasting Services
ID NO Name Of Employee
Opening Bal As At 01-04-2011
P
Recoveries
P
Closing Bal as at 31-03-2012
PComments
DR CR DR CR
166814207 Gouwe Seboko 8,700.00 0.00 3,600.00 5,100.00 0.00 Deductions on-going….Memo
349016607 Bakwena D. Godiramang 3,607.56 0.00 3,396.00 211.56 0.00 Deductions on-going….
Memo
Total 21,607.56 0.00 3,396,00 5,311.56 0.00
Advances – Imprest recoveries
0202 OP
ID NO Name Of Employee
Opening Bal As At 01-04-2011P
Recoveries
P
write off P
Closing Bal 31-03-2012P Comments
DR CR DR CR
603610909 Oagile Mr Molebeledi 5,510.00 0.00 0.00 0.00 5,510.00 0.00 Memo
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Advances - Industrial class
0201 State House
ID NO Name Of Employee
Opening Bal As At 01-04-2011
P
Recoveries
P
Closing Bal 31-03-2012
P Comments
DR CR DR CR
571212101 Matlhokotsa Tebogo 1,500.00 0.00 0.00 1500.00 0.00
The P1500 advance taken on 22nd August 2011 was still outstanding. An adjustment voucher has been prepared to deduct P500 per month from his salary in the next three months starting from July 2012. Memo
Loss of Cash: P2,931
Information and Broadcasting
The Accounting Officer reported that they did not manage to find the documents at the records room. They wrote to MFDP to request for a write-off. Memo
Travelling Imprest
ID NO
Name Of Employee
Opening Bal As At 01-04-2011
P
Recov-eries
P
Adjustment(P)
P
Closing Bal as at 31-03-2012
P Comments
DR CR DR CR DR CR
858718403Tebape, Oteng Jemano
0.00 9,190.63 0.00 7657.03 0.00 0.00 1533.60
A data taken figure of P7,657.03 was punched into the account in Sep. 2010 and the amount was reduced to P1,533.60. An adjustment was prepared to close the account. However the Committee noted that the adjustment passed was incorrect. Memo
Total 0.00 9,190.63 0.00 7657.03 0.00 0.00 1533.60
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0213 Office of the former president – F.G.Mogae
ID NO Name Of Employee
Opening Bal as at 01/04/2011
P
Recoveries
P
Adjusted
P
Closing Bal as at 31-03-2012
PComments
DR CR DR CR DR CR
162220208 Madisa Kebuang 0.00 5,646.30 0.00 0.00 0.00 0.00 5,646.30
The Accounting officer was asked to carry out further investigations on the credit balance. Memo
0216 Broadcasting Services
ID NO Name Of Employee
Opening Bal as at 01/04/2011
P
Recoveries
P
Adjusted
P
Closing Bal as at 31-03-2012
PComments
DR CR DR CR DR CR
056511397 Ramotho Geoffrey 0.00 1,896.30 0.00 0.00 0.00 0.00 1896.30 Inadequate evidence.
Memo
805410309 Phiri Balebetse Rammohi 0.00 5,369.45 0.00 0.00 0.00 0.00 5369.45 Inadequate evidence.
Memo
996916707 Molokwe Lefa 0.00 987.60 0.00 0.00 0.00 0.00 987.60 Inadequate evidence. Memo
0.00 8,253.35 0.00 0.00 0.00 0.00 8253.35
PARAGRAPH 16: ARREARS OF REVENUE (STATEMENT NO. 19)74.
DBS P5,616,409
The department of Broadcasting Services and the Office of the Auditor General reconciled this account. The amount that was agreed upon was P5,559,153.73.
SectionAmount Owed
P
Amount RecoveredP
Bal. Outstanding Remarks
BTV 3,900,696.73 1,071,001.61 2,829,695.12
The Accounting officer reported that the amount owed is from the year 2002 to 2005.There were no records and as such he was going to request for a write-off of P2,829,695.12. Memo
RB 2 1,658,457.00 58,226.25 1,600,230.75
The Accounting officer reported that the amount owed was from the year 2002 to 2005.There were no records and as such he was going to request for a write-off of P1,502,235.18. Memo
TOTAL 5,559,153.73 1,129,227.86 4,429,925.87
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DIRECTORATE ON CORRUPTION AND ECONOMIC CRIMEPART I
PARAGRAPH 216: STATEMENT OF ASSETS AND LIABILITIES - 75. (STATEMENT NO. 1)
Standing Imprest
Amount(P) Comments
200,000.00 Memo.
The Accounting Officer reported that the imprest was audited by the Department of Internal Audit and she had requested the Accountant General to assist her in addressing the issues raised by the auditors.
PART IIPARAGRAPH 21: STATEMENT OF ADVANCES ACCOUNTS 76. (STATEMENT NO.15)
Advances – P & P Grade C4 And Below
Name Opening Balance as at 01/04/11 Recoveries Closing Balance as at 31/03/12 Comments
Motswakgomo Onalenna Dorcas
2,000.00 1,670.00 330.00 Memo.
NATIONAL AIDS COORDINATING AGENCYPART II
STATEMENT OF BALANCES OF OTHER DEPOSIT ACCOUNTS 77. (STATEMENT NO. 14)
b. Income Tax PAYE : P44,122.00
Income tax as at 31/03/2011 was P44,122.00. Tax amounting to P29,898.88 had been remitted to Botswana Unified Revenue Services leaving a balance of P14,223.12. Attempts to obtain documentary evidence of income tax amounting to P14,223.12 from the District Administration Offices in Molepolole, Mochudi and Machaneng in respect of officers who were engaged in Botswana AIDS Impact Surveys(BAIS) of 2008 had been unsuccessful.
However, the Agency continued to engage the Districts and the records room at the Ministry of Finance and Development Planning to assist in the search for the missing documents so as to balance the Income Tax Account. Memo
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MINISTRY OF INFRASTRUCTURE, SCIENCE AND TECHNOLOGY
PART IPARAGRAPH 158: AUDIT OF THE ACCOUNTS OF DBES 78. (HEADQUARTERS) - OVERPAYMENT OF SALARIES
The Ministry submitted a request for write-off of P23, 170.26 and abandonment of P33, 796.62 respectively on 7th November 2011 to Ministry of Finance and Development Planning (MFDP). MFDP has since approved the request for write-off of P23, 170.26 in respect of Ronaldo Omondi Lando (P19, 396.80) and Moses Addison Simbarashe Uta (P3, 773.46) on 14th December 2011. In an effort to clear the balance from the books, an adjustment voucher was prepared and submitted to MFDP to clear off the balance. In addition, MFDP has also approved the request for abandonment of P33, 796.62 in respect of Norman Gibson - South Africa (P12, 338.00), Isaac Ngaga Wagacha -Kenya (P14, 156.62), part of Moses Addison Simbarashe Uta (P4, 871.80) and Haamankuli- Kenya (P2, 430.20) on 17th February 2012. Furthermore a request for write-off in respect of Modikwagae Kenosi has been submitted to MFDP, the response of which is still being awaited. The position is summarised in the table below:
Name of officer
Balance as at
01/04/11Abandonment Write
offBalance as at
31/03/12 Comments
R O Lando 19 396.80 0.00 0.00 19 396.80
Write-off granted. An adjustment voucher was said to have been submitted to MFDP to clear the balance but there was no evidence of the adjustment voucher produced to the Committee
M. Uta 8 645.26 4 871.80 0.00 3 773.46
Abandonment of P4 871.80 was granted. In addition a write-off of P3 773.46 was alleged to have been granted and an adjustment voucher submitted to MFDP to clear the balance but the voucher could not be produced as evidence to the Committee
Modikwagae Kenosi 4 499.70 0.00 0.00 4 499.70
A request for write-off was submitted to MFDP on the 11th November 2011 and follow ups were made on the 8th January 2012 and 17th April 2012 respectively. Response was awaited
Total 32,541.76 4,871.80 0.00 27 669.96
Memo
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PARAGRAPH 159: TRAVELLING IMPREST: 200879.
Name Opening bal as at 01/04/11 Retired Write off Adjust Closing bal as at
31/03/12 Comments
DBES Dr Cr Dr Cr Dr Cr
Kemiso Mokone 539.30 0.00 0.00 0.00 0.00 0.00 539.30 0.00 Written off after March
2012 deadline
Memo
PARAGRAPH 160: STATEMENT OF ADVANCES ACCOUNTS 80. (STATEMENT 15)
Surcharge - Damage to Government Vehicles 2009
Name Opening bal as at01/04/11 Recoveries Closing bal as at 31/03/12 Comments
DBES Dr Cr Dr Cr
Boy Lot 4101.40 0.00 0.00 4101.40 0.00
Case still with Attorney General’s Chambers to assist with legal proceedings.
Sauta Kenewang 7935.80 0.00 3982.00 3953.80 0.00 Deductions on-going @P362.00 per month
Total 12,037.20 0.00 3982.00 8,055.20 0.00
Memo
Advances – Industrial Class 2009
NameOpening bal as at01/04/11
Recoveries Write off Adjust
Closing bal as at31/03/12 Cr
Comments
Dr Cr Dr Cr Dr Cr
Bornwell Kakoma 568.33 0.00 0.00 0.00 0.00 0.00 568.33 0.00 Written off after March
2012 deadline
Kodisa George 396.00 0.00 0.00 0.00 0.00 0.00 396.00 0.00 Still being pursued
Letebele Gobotsamang 339.98 0.00 0.00 0.00 0.00 0.00 339.98 0.00 Written off after March
2012 deadline
Modise Mbiganyi 1000.00 0.00 0.00 0.00 0.00 0.00 1000.00 0.00 Written off after March
2012 deadline
Ramakoloi Shana 1794.88 0.00 0.00 0.00 0.00 0.00 1794.88 0.00 Written off after March
2012 deadline
Molefe Tebogo 800.00 0.00 433.95 0.00 0.00 0.00 366.05 0.00
P433.95 was recovered from the terminal benefits leaving a balance of P366.05 of which the officer has been informed to settle.
Molotsi M 1800.00 0.00 0.00 0.00 0.00 0.00 1800.00 0.00Case with Attorney General to assist with the legal proceedings
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Mosetlha Mosetlha 225.00 0.00 0.00 0.00 0.00 0.00 225.00 0.00 Write off requested
Ramonna Keanole 666.00 0.00 420.00 0.00 0.00 0.00 246.00 0.00 Recoveries on going
Ratshee Onkabetse 1500.00 0.00 1 169.30 0.00 0.00 0.00 330.70 0.00
A letter was written to the officer on the 1st March 2012 to remind him of his outstanding debt.
Seboko Lawrence S 1480.00 0.00 0.00 0.00 0.00 0.00 1480.00 0.00
A letter was written to the officer on 17/04/12 reminding him of his debt.
Thamage Sekete 1800.00 0.00 0.00 0.00 0.00 0.00 1800.00 0.00
Case with Attorney General to assist with legal proceedings.
Sub total 12,370.19 0.00 2023.25 0.00 0.00 0.00 10,346.94 0.00
Memo
PARAGRAPH 16281. : SUPPLY AND INSTALLATION OF SOLAR POWER WATER HEATERS – DISTRICT AND TRIBAL ADMINISTRATION STAFF HOUSES, GHANZI
Solar Power was awarded a contract to install solar water heaters in Ghanzi District and Tribal Administration staff houses. The contractor failed to complete the works on time and abandoned the project. There was an overpayment of P82, 380.00. The contractor had an amount of P42, 051.65 as retention, and an amount of P36, 895.65 as performance bond. Having realized that the project had failed, the Accounting Officer decided to terminate the contract, to encash the performance bond, and to hold the retention money in order to offset the overpayment. These amounted to P78, 947.30 leaving a shortfall of P3, 432, 70. The Accounting Officer reported that he had already communicated with the contractor asking him to pay back the excess and should the contractor fail to pay, the Accounting Officer intended to institute legal proceeding to recover the amount.
The MIST legal division wrote to Attorney General’s Chambers on the 20 March 2012 seeking assistance towards recovery of these monies and was still awaiting the response from Attorney General’s Chambers.
Memo
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PARAGRAPH 163: STATEMENT OF OTHER DEPOSIT ACCOUNTS 82. – (STATEMENT 14)-MWT
Headquarters - Withholding tax
Company Opening bal as at 01/04/11
Payment to BURS Adjust Closing bal 31/03/12 Comments
Dr Cr Dr Cr Dr Cr
Sadc (Kazungula Bridge) 108 294.80 0.00 0.00 0.00 0.00 108 294.80 0.00 Adjusted after the
March 2012 deadline
Sadc (Kazungula Bridge) 108 294.80 0.00 0.00 0.00 0.00 108 294.80 0.00 Adjusted after the
March 2012 deadlineBinnington Copeland &Assosiates
1 894.40 0.00 0.00 0.00 0.00 1 894.40 0.00 Adjusted after the March 2012 deadline
Binnington Copeland &Assosiates
0.00 1 706.21 0.00 0.00 0.00 0.00 1 706.21 Adjusted after the March 2012 deadline
Total 218,484.00 1,706.21 0.00 0.00 0.00 218,484.00 1,706.21
Memo
DEPT Opening bal as at 01/04/11 Write Off Adjust Closing bal 31/03/12
Comments
Dr Cr Dr Cr
DABSL.Mokwape 1,638.35 0.00 0.00 0.00 0.00 1,638.35 0.00 Written off after
March 2012 deadline
D.Monageng 100.73 0.00 0.00 0.00 0.00 100.73 0.00 Written off after March 2012 deadline
Total 1,739.08 0.00 0.00 0.00 0.00 1739.08 0.00
Memo
PARAGRAPH 164: STATEMENT OF ADVANCES ACCOUNTS – 83. (STATEMENT 15) MWT- P774, 305.00
Advances – Industrial Class 2010
Dept/Name Opening bal as at 01/04/11 Recoveries Write
off Adjust Closing bal as at 31/03/12 Comments
Dr Cr Dr Cr Dr Cr
DBESAlfredMonametsi
2,550.00 0.00 0.00 0.00 0.00 0.00 2550.00 0.00 Written off after March 2012 deadline
DABS
Phukula M 158.30 0.00 0.00 0.00 0.00 0.00 158.30 0.00 Written off after March 2012 deadline
Obusitswe O 24.23 0.00 0.00 0.00 0.00 0.00 24.23 0.00 Written off after March 2012 deadline
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Ndebele A 100.00 0.00 0.00 0.00 0.00 0.00 100.00 0.00 Written off after March 2012 deadline
Khuwe P 96.66 0.00 0.00 0.00 0.00 0.00 96.66 0.00 Written off after March 2012 deadline
Shongo J 994.79 0.00 0.00 0.00 0.00 0.00 994.79 0.00 Written off after March 2012 deadline
Mogakolodi M 40.00 0.00 0.00 0.00 0.00 0.00 40.00 0.00 Written off after March 2012 deadline
Total 3,963.98 0.00 0.00 0.00 0.00 0.00 3963.98 0.00
Memo
Loss of Cash – Non Sub-ledger Accounts
DEPT Opening bal As at 01/04/11 Recoveries Refund W/Off Adjust Closing bal as at 31/03/12
DBES Dr Cr Dr Cr Dr Cr
Mosarwe K 0.00 190.75 0.00 0.00 0.00 0.00 0.00 0.00 190.75
Jamene R 0.00 4,692.20 0.00 0.00 0.00 0.00 0.00 0.00 4692.20
Thenyando M 0.00 219.65 0.00 0.00 0.00 0.00 0.00 0.00 219.65
Moalosi. J.L 0.00 246.70 0.00 0.00 0.00 0.00 0.00 0.00 246.70
Total 0.00 5,349.30 0.00 0.00 0.00 0.00 0.00 0.00 5349.30
Memo
All these cases had been adjusted after the March 2012 dealine therefore remained as memos
PARAGRAPH 165: STATEMENT OF ADVANCES ACCOUNTS 84. (STATEMENT 15) MIST
Surcharge –Damage to Government Vehicles 2010
DEPT Opening bal as at 01/04/11 Recoveries W/Off Adjust Closing bal as at 31/03/12 Comments
DBES Dr Cr Dr Cr Dr Cr
ThojeKebolepile 13,794.00 0.00 3,168.00 0.00 0.00 0.00 10,626.00 0.00
Deductions on-going @P288.00 per month
Memo
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Advances – Imprest Recoveries 2010
DEPT Opening bal as at 01/04/11 Recoveries Refund W/
OffAdjust Closing bal as at
31/03/12 Comments
DBES Dr Cr Dr Cr Dr Cr
K Sepane 1 000.00 0.00 0.00 0.00 0.00 0.00 0.00 1000.00 0.00
Adjusted after March 2012 deadline
Memo
Advances – Industrial Class 2010
DEPT Opening bal as at01/04/11 Recoveries Refund Write off Adjust Closing bal as at
31/03/12 Comments
DBES Dr Cr Dr Cr Dr Cr
Mmapatsi O 325.00 0.00 0.00 0.00 0.00 0.00 0.00 325.00 0.00 Wrongly
adjusted
Memo
Advances – P & P Grade C4 & Below 2010
DEPTDBES
Opening bal as at 01/04/11 Recoveries Refund Adjust Closing bal as at 31/03/12 Comments
Dr Cr Dr Cr Dr Cr
Pagiwa G 4166.00 0.00 1000.00 0.00 0.00 0.00 3166.00 0.00 Recoveries on-
going
Memo
PARAGRAPH 168: STATEMENT OF LOSSES OF PUBLIC MONIES AND 85. STORES – (STATEMENT 22)
Losses of Stores
Reported During the Year under Review
DEPTOpening bal as at 01/04/11 Recoveries Refund W/Off Closing bal as at 31/03/12 Comments
DBESDr Cr Dr Cr
Maokisa P 2,100.00 0.00 1,470.00 0.00 0.00 630.00 0.00Deductions on-going @P210.00 per month.
Memo
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PART IIPARAGRAPH 12: STATEMENT OF ASSETS AND LIABILITIES - 86. (STATEMENT NO. 1)
Travelling Imprest
The Committee noted that despite the guidelines issued to assist Accounting Officers, inappropriate supporting documents were attouched. These were rejected and so many of the cases under this paragraph could not be closed due to lack of evidence.
NameOpening bal as at 01/04/11
Retired/Recovery
AdjustClosing bal as at 31/03/12
Comments
DBESDr Cr Dr Cr Dr Cr
Koketso, Ontsheketse Gabriel
647.50 0.00 0.00 0.00 0.00 647.50 0.00Inappropriate evidence
Pilane Richard 5060.00 0.00 0.00 0.00 0.00 5060.00 0.00 As above
Champi,Zambia Special
812.00 0.00 0.00 0.00 0.00 812.00 0.00 As above
Mokgathong Thabo 8 745.25 0.00 0.00 0.00 0.00 8745.25 0.00 Still pursuing
Baagetswekae Lekopanye
3616.00 0.00 0.00 0.00 0.00 3616.00 0.00Inadequate evidence
Sesinyi Innocent 2 426.00 0.00 0.00 0.00 0.000 2426.00 0.00Inappropriate evidence
Madutwane Setshogo 2 991.50
0.00 0.00 0.00 0.00 2991.50 0.00 As above
Seabo Bofelo 990.00 0.00 0.00 0.00 0.00 990.00 0.00 As above
Kegakamang Mary 2 325.00
0.00 0.00 0.00 0.00 2325.00 0.00 As above
Mubiana, Bahle Lynnette
388.50 0.00 0.00 0.00 0.00 388.50 0.00 As above
Kaote Eric 2 991.50
0.00 0.00 0.00 0.00 2991.50 0.00 As above
Mosarwa Batlhalefi 1 036.00
0.00 0.00 0.00 0.00 1036.00 0.00 As above
Legotho Bakgethi2 818.00
0.00 0.00 00.00 0.00 2818.00 0.00 As above
Keene Baruti 518.00 0.00 0.00 0.00 0.00 518.00 0.00 As above
Radikokole Cancy 243.00 0.00 0.00 0.00 0.00 243.00 0.00 As above
Mmeso Godira 10507.75 0.00 0.00 0.00 0.00 10 507.75 0.00 As above
Mujuru, Raymond Michael T
12444.05 0.00 0.00 0.00 0.00 12 444.05 0.00 As above
Adam, Gwizilani Prince
11416.25 0.00 0.00 0.00 0.00 11416.25 0.00 As above
Mlanzi Boitumelo1665.20 0.00 0.00 0.00 0.00 1665.20 0.00 As above
Phegelo Fadzani 7840.00 0.00 0.00 0.00 0.00 7840.00 0.00 As above
Marinintshi Onia 3420.00 0.00 0.00 0.00 0.00 3420.00 0.00 As above
Gundu Boitumelo 12852.00 0.00 0.00 0.00 0.00 12 852.00 0.00 As above
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Thutoemang, Mr. Baitsholedi
5135.00 0.00 0.00 0.00 0.00 5135.00 0.00 As above
Maseko, Maiteko Pearl
2444.00 0.00 0.00 0.00 0.00 2444.00 0.00 As above
Kolobe Phenyo 0.00 4580.85 0.00 0.00 0.00 0.00 4580.85Inadequate evidence
Kgopolo, Mr Kenanao
2991.50 0.00 0.00 0.00 0.00 2991.50 0.00Inappropriate evidence
Koketso,Mr Moemedi N.
1463.60 0.00 0.00 0.00 0.00 1463.60 0.00 As above
Setlolo Balebi 8040.00 0.00 3831.16 0.00 0.00 4208.84 0.00Inadequate evidence
Phillimon Orchard 2991.50 0.00 0.00 0.00 0.00 2991.50 0.00Inappropriate evidence
Segona Dineo 2444.00 0.00 0.00 0.00 0.00 2444.00 0.00 As above
Sorto Kgaisano2824.85 0.00 0.00 0.00 0.00 2824.85 0.00 As above
Dambe Charles 1554.00 0.00 0.00 00.00 0.00 1554.00 0.00 As above
Ntwaapelo Bushie Jones
3264.00 0.00 0.00 0.00 0.00 3264.00 0.00 As above
Molotlhanyi Moshe 906.50 0.00 0.00 0.00 0.00 906.50 0.00 As above
Manyepedza, Mr Bilani
4704.00 0.00 0.00 0.00 0.00 4704.00 0.00Inadequate evidence
Raphuti, Gofaone Oatlhokwa
2270.00 0.00 0.00 0.00 0.00 2270.00 0.00Inappropriate evidence
Senna, Letsibogo Lebopo
605.00 0.00 0.00 0.00 0.00 605.00 0.00 As above
Bathobakae Nigel 2978.00 0.00 0.00 0.00 0.00 2978.00 0.00Inadequate evidence
Malebye, Patricia Boineelo
3363.00 0.00 0.00 0.00 0.00 3363.00 0.00Inappropriate evidence
Ogopotse Bomosaletse
2652.00 0.00 0.00 0.00 0.00 2652.00 0.00 As above
Mokgweetsinyana Motshegetsi
0.00 7875.85 0.00 0.00 0.00 0.00 7875.85 As above
Sethare Madoro 1796.00 0.00 0.00 0.00 0.00 1796.00 0.00 As above
Sebego Dick 6660.80 0.00 0.00 0.00 0.00 6660.00 0.00 Still pursuing
Matengu Arthur 259.00 0.00 0.00 0.00 0.00 259.00 0.00Inappropriate evidence
Puontwa Motshidisi Judith
898.00 0.00 0.00 0.00 0.00 898.00 0.00 As above
Kajosolo Mawell Douglas
10270.00 0.00 0.00 0.00 0.00 10270.00 0.00 Still pursuing
Manje Thapelo 1510.55 0.00 0.00 0.00 0.00 1510.55 0.00Inappropriate evidence
Gaelape Miloton 518.00 0.00 0.00 0.00 0.00 518.00 0.00 As above
Mosinyi Aria T 2694.00 0.00 0.00 0.00 0.00 2694.00 0.00 As above
Allison Benjamin 9202.00 0.00 0.00 0.00 0.00 9202.00 0.00 As above
Silas Keitumetse 1942.50 0.00 0.00 0.00 0.00 1942.50 0.00 As above
Shomanah, Mr Kelebogile
4624.00 0.00 0.00 0.00 0.00 4624.00 0.00 As above
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Kebinakgomo Keaoboka
12444.05 0.00 0.00 0.00 0.00 12444.05 0.00 As above
Motlhako, Miss Onalenna
2900.00 0.00 0.00 0.00 0.00 2900.00 0.00 As above
Mokoka Mr. Bose 971.30 0.00 0.00 0.00 0.00 971.30 0.00 As above
Phalalo Mooketsi 3150.00 0.00 0.00 0.00 0.00 3150.00 0.00 As above
Ramaxao Olebile 1036.00 0.00 0.00 0.00 0.00 1036.00 0.00 As above
Mpapho Sibongile 3816.60 0.00 0.00 0.00 0.00 3816.00 0.00 As above
Mokgweetsi Kelathilwe
388.50 0.00 0.00 0.00 0.00 388.50 0.00 As above
Mokena Mahongo 1813.00 0.00 0.00 0.00 0.00 1813.00 0.00 As above
Mphotho Kelebogile 518.00 0.00 0.00 0.00 0.00 518.00 0.00 As above
Setlhare, Mr Gift Bampoloki
0.00 1666.00 0.00 0.00 0.00 1666.00 As above
Molepha Daniel 1036.00 0.00 0.00 0.00 0.00 1036.00 0.00 As above
Ketshotseng, Gaboselwe Rebecca
2736.00 0.00 0.00 0.00 0.00 2736.00 0.00Inadequate evidence
Sicino Dickson Daniel
647.50 0.00 0.00 0.00 0.00 647.50 0.00Inappropriate evidence
Koorogile Selelo 4096.80 0.00 0.00 0.00 0.00 4096.80 0.00 As above
Mongale Thapelo Martin
3173.70 0.00 0.00 0.00 0.00 3173.70 0.00 As above
Makgoro, Goitsemodimo
518.00 0.00 0.00 0.00 0.00 518.00 0.00 As above
Diako Kelepile 518.00 0.00 0.00 0.00 0.00 518.00 0.00 As above
Masole Sherperd 1036.00 0.00 0.00 0.00 0.00 1036.00 0.00 As above
Setshogo Thomas 4463.00 0.00 0.00 0.00 0.00 4463.00 0.00 As above
Gabaratane, Robbert Rocky
4520.00 0.00 0.00 0.00 0.00 4520.00 0.00Inadequate evidence
Tlhobogang, Kgosietsile Boyce
2991.50 0.00 0.00 0.00 0.00 2991.50 0.00Inappropriate evidence
Tsholofelo, Bundi Jerry
587.55 0.00 0.00 0.00 0.00 587.55 0.00Inadequate evidence
Diteko, Mr Helmet Baagi
2426.00 0.00 0.00 0.00 0.00 2426.00 0.00Inappropriate evidence
Kelefhile, Malebogo Ziro Dosis
388.50 0.00 0.00 0.00 0.00 388.50 0.00 As above
Emisang Mr. Kabelo 259.00 0.00 0.00 0.00 0.00 259.00 0.00 As above
Nkawana Laughter B 1402.50 0.00 0.00 0.00 0.00 1402.50 0.00 As above
Ratsoma Knox 13824.00 0.00 0.00 0.00 0.00 13824.00 0.00 Still pursuing
Mmabelenga Kebasenotse Albert
777.00 0.00 0.00 0.00 0.00 777.00 0.00Inappropriate evidence
Sedimo M 2610.00 0.00 0.00 0.00 0.00 2610.00 0.00 As above
Total 261,806.40 14,122.70 3831.16 0.00 0.00 257,975.24 14,122.70
Memo
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STATEMENT OF BALANCES OF OTHER DEPOSIT ACCOUNTS 87. (STATEMENT NO. 14)
a) Deposits – Private Firms Liquidated Damages P 1 199 664 Cr
NAME
Opening Balance as at01/04/11 Adjustment Closing Balance as at
31/03/12Comments
DR CR DR CR DR CR
Landmark Projects Pty Ltd
0.00 1,226,884.50 0.00 0.00 0.00 1,226,884.50 The amount was retained in respect of liguidated damages
Base Agencies 27,220.80 0.00 0.00 0.00 27,220.80 0.00
In reconciling this account, it was realised that Base Agencies was errorneously paid P27 220.80 for liguidated damages from this account even though the corresponding credit balance was not credited to this account. An adjustment voucher will be prepared to adjust this debit to the appropriate account.
TOTAL 27,220.00 1,226,884.50 0.00 0.00 27,220.80 1,226,884.50
Memob) Information Society Technologies for Africa (IST –Africa) P 394 081 Cr
These funds were utilised during the IST – Africa workshop which was held in May 2011.
NAME
Opening Balance as at01/04/11 Adjustment Closing Balance as at
31/03/12Comments
DR CR DR CR DR CR
IST - AFRICA 0.00 394 081.00 0.00 0.00 0.00 394 081.00 Still reconcilling
Memo
Witholding Tax
Name Opening bal as at 01/04/11 Payment Closing bal as at 31/03/12 Comments
Dr Cr Dr Cr
DRST 0.00 301 507.86 0.00 0.00 301 507.86 Still reconciling
Memo
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INCOME TAX HEADQUARTERS 2301
NAME Opening bal as at 01/04/11 Payments Adjustment Closing bal as at
31/03/12Comment
Dr Cr Dr Cr Dr Cr
Bilani Manyepedza 0.00 146.90 0.00 0.00 0.00 0.00 146.90Adjusted after March 2012 deadline
Lebogang Pema 0.00 146.90 0.00 0.00 0.00 0.00 146.90 As above
Selobilwe Tebogo 0.00 146.90 0.00 0.00 0.00 0.00 146.90 As above
Selobilwe Tebogo 0.00 146.90 0.00 0.00 0.00 0.00 146.90 As above
Linchwe Thari 0.00 146.90 0.00 0.00 0.00 0.00 146.90 As above
Bilani Manyeepedza 0.00 244.00 0.00 0.00 0.00 0.00 244.00Paid to BURS after the March 2012 deadline
Selobilwe Tebogo 0.00 244.00 0.00 0.00 0.00 0.00 244.00 As above
Linchwe Thari 0.00 244.00 0.00 0.00 0.00 0.00 244.00 As above
Sehularo Gaone 0.00 244.00 0.00 0.00 0.00 0.00 244.00 As above
Total 0.00 1710.50 0.00 0.00 0.00 0.00 1710.50
Memo
PARAGRAPH 21 STATEMENT OF ADVANCES ACCOUNTS – 88. (STATEMENT NO.15)
Surcharge – Damage to Government Vehicles
DBES
Name Opening bal as at 01/04/11 Recoveries Refund Closing bal as at 31/03/12 Comments
Dr Cr Dr Cr
Baruti Nthama 13 154.03 0.00 2490.00 0.00 10664.03 0.00 Deductions on-going
Galegale Mmono 10 209.89 0.00 1204.00 0.00 9005.89 0.00 Still pursuing
Total 23,363.92 0.00 3694.00 0.00 19,669.92 0.00
Memo
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Surcharge - P & P Payroll ( DBES)
NameOpening bal as at 01/04/11
Recoveries RefundWrite off
AdjustClosing bal as at 31/03/12
Comments
Dr Cr Dr Cr Dr Cr
Mphinyane Pilot
3 355.25 0.00 336.00 0.00 0.00 0.00 0.00 3019.25 0.00Deductions on-going @P336 00 per month
Saidoo A 2 122.75 0.00 0.00 0.00 0.00 0.00 0.00 2 122.75 0.00 Still pursuing
Simon Chilume 6 861.00 0.00 0.00 0.00 0.00 0.00 0.00 6 861.00 0.00
An adjustment has been prepared to effect recovery from terminal benefits
Radikhukwane David
262.67 0.00 0.00 0.00 0.00 0.00 0.00 262.67 0.00 Still pursuing
Mothobi Tsabang
279.00 0.00 0.00 0.00 0.00 0.00 0.00 279.00 0.00
An adjustment has been prepared to effect recovery from terminal benefits
Masima Aaron Gaeboloke
148.30 0.00 0.00 0.00 0.00 0.00 0.00 148.30 0.00 Still pursuing
Ramotsatsing Ledirilwe
2 592.50 0.00 780.00 0.00 0.00 0.00 0.00 1 812.50 0.00 Deductions on-going @P260.00
Total 15,621.47 0.00 1116.00 0.00 0.00 0.00 0.00 14,505.47 0.00
Memo
Advances - Imprest Recoveries
Name Opening bal as at 01/04/11 Recoveries Refund Write
off Adjust Closing bal as at 31/03/12 Comments
Dr Cr Dr Cr Dr Cr
DBES
Malebye Patricia Boineelo 0.00 5 210.00 0.00 0.00 0.00 0.00 0.00 0.00 5210.00 Still pursuing
Mokoka Bose 0.00 193.15 0.00 0.00 0.00 0.00 0.00 0.00 193.15 Still pursuing
Total 0.00 5403.15 0.00 0.00 0.00 0.00 0.00 0.00 5403.15
Memo
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Advance – Industrial Class
Name Opening bal as at 01/04/11 Recoveries Refund Write
off Adjust Closing bal as at 31/03/12 Comments
DBES Dr Cr Dr Cr
Magola Ontiretse 650.00 0.00 325.00 0.00 0.00 0.00 0.00 325.00 0.00 Still pursuing
Puso Gaboinewe 776.00 0.00 0.00 0.00 0.00 0.00 0.00 776.00 0.00
An adjustment voucher was submitted to MFDP for deduction from salary
Tshupetso Masego 500.00 0.00 250.00 0.00 0.00 0.00 0.00 250.00 0.00
An adjustment voucher was submitted to MFDP for deduction from salary
Total 1926.00 0.00 575.00 0.00 0.00 0.00 0.00 1351.00 0.00
Memo
Advances – P&P Grade C4 and Below
Name Opening bal as at01/04/11 Recoveries Refund Write
off Adjust Adjust Closing bal as at 31/03/12 Comments
DBES Dr Cr Dr Cr Dr Cr
Tibela Khutsafalo 10000.00 0.00 8340.00 0.00 0.00 0.00 0.00 1660.00 0.00 Deductions
on-going
Tshupo Thongbotho 6000.00 0.00 3000.00 0.00 0.00 0.00 0.00 3000.00 0.00 Deductions
on going
Keakopa Seamamowa 1247.00 0.00 417.00 0.00 0.00 0.00 0.00 830.00 0.00 Still
pursuing
Radibaga Leeme 9000.00 0.00 7500.00 0.00 0.00 0.00 0.00 1500.00 0.00 Deductions
on-going
Obotseng Mokwadi 8000.00 0.00 6670.00 0.00 0.00 0.00 0.00 1330.00 0.00 Fully
recovered
Davedi Banyana 10000.00 0.00 7506.00 0.00 0.00 0.00 0.00 2494.00 0.00 Fully
recovered
Mosiakgabo Dimpho 1750.00 0.00 500.00 0.00 0.00 0.00 0.00 1250.00 0.00 Deductions
on-going
Gabanamotse Obakeng 1800.00 0.00 400.00 0.00 0.00 0.00 0.00 1400.00 0.00 Still
pursuing
Boile Neo Canny 2167.00 0.00 1970.00 0.00 0.00 0.00 0.00 197.00 0.00 Still
pursuing
Gaodirilwe Freddy 1800.00 0.00 1650.00 0.00 0.00 0.00 0.00 150.00 0.00 Deductions
on-going
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Gadifele Cecil 6000.00 0.00 4000.00 0.00 0.00 0.00 0.00 2000.00 0.00 Deductions
on going
Mothobi Tshabang 1500.00 0.00 0.00 0.00 0.00 0.00 0.00 1500.00 0.00 Still
pursuing
Galetshetse Onkemetse 4200.00 0.00 3500.00 0.00 0.00 0.00 0.00 700.00 0.00 Deductions
on-going
Gaborone Outule 4000.00 0.00 2001.00 0.00 0.00 0.00 0.00 1999.00 0.00 Deductions
on-going
total 67,464.00 0.00 47,454.00 0.00 0.00 0.00 0.00 20,010.00 0.00
Memo
PARAGRAPH 24 STATEMENTOF ARREARS OF REVENUE 89. (STATEMENT 19)
DEPARTMENT Opening bal as at 01/04/11 Recoveries Closing bal as at 31/03/12 Comments
Dr Cr Dr Cr
DBES 8 000.00 0.00 0.00 8 000.00 0.00 Stiill reconciling
Memo
PARAGRAPH 28.STATEMENT OF LOSSES OF PUBLIC MONIES 90. AND STORES (STATEMENT NO.22)
Loss Of Stores
Reported In The Period Under Review
Name Of Officer
Opening Balance as at 01/04/11 Recovered Refund Adjustments Write-
OffClosing Balance
as at 31/03/12 Comments
DR CR DR CR DR CR
Mokone Kabo 200.00 0.00 0.00 0.00 0.00 0.00 0.00 200.00 0.00 Still pursuing
Masole Obakeng 100.84 0.00 0.00 0.00 0.00 0.00 0.00 100.84 0.00 Still pursuing
Mbengwa Agreement 4953.48 0.00 1999.00 0.00 0.00 0.00 0.00 2954.48 0.00 deduction on-
going
Motimedi Jimmy 2,320.50 0.00 774.00 0.00 0.00 0.00 0.00 1,546.50 0.00 deduction on-
going
Mphinyane Pilot 3355.25 0.00 672.00 0.00 0.00 0.00 0.00 2,683.25 0.00 deduction on-
going
UNKNOWN 2317.51 0.00 0.00 0.00 0.00 0.00 0.00 2,317.51 0.00 Still pursuing
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Simon Chilume 6,861.00 0.00 0.00 0.00 0.00 0.00 0.00 6,861.00 0.00 Still pursuing
Mothobi Tshabang 279.00 0.00 0.00 0.00 0.00 0.00 0.00 279.00 0.00 Still pursuing
Masole Shatani 515.95 0.00 0.00 0.00 0.00 0.00 0.00 515.95 0.00 deduction on-
going
Motimedi Jimmy 3,500.00 0.00 750.00 0.00 0.00 0.00 1750.00 1,000.00 0.00 deduction on-
going
Ramotsatsing Ledirilwe 5,185.05 0.00 780.00 0.00 0.00 0.00 2592.55 1812.50 0.00 deduction on-
going
TOTAL 29,588.58 0.00 4975.00 0.00 0.00 0.00 4342.55 20,271.03 0.00
Memo
PARAGRAPH 119: NON-MOVING TRAVELLING IMPRESTS 91. (STATEMENT NO.1)
Building And Engineering Services ( Mwt)
NAME
Opening Balance as at 01/04/11 Retired Recovered
Adjustment Write Off
Closing Balance as at 31/03/12 Comments
DR CR DR CR DR CR
Mokibe Robert 1415.00 0.00 0.00 0.00 0.00 0.00 0.00 1415.00 0.00 Still pursuing
Mosupiemeng Ogolotse 2451.00 0.00 0.00 0.00 0.00 0.00 0.00 2451.00 0.00 Still pursuing
TOTAL 3866.00 0.00 0.00 0.00 0.00 0.00 0.00 3866.00 0.00
Memo
PARAGRAPH 120: OTHER NON-MOVING ADVANCES (STATEMENT 92. NO.15)
Surcharge –Permanent and Pensionable
NAME
Opening Balance as at 01/04/11
RecoveredAdjustment Write
OffClosing Balance
as at 31/03/12Comments
DR CR DR CR DR CR
DBES 11 743.00 0.00 0.00 0.00 0.00 0.00 11 743.00 0.00 Still reconciling
Memo
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Loss Of Stores
NAME Opening Balance as at 01/04/11 Recovered Adjustment Write
OffClosing Balance as
at 31/03/12 Comments
DR CR DR CR DR CR
DBES 1953.00 0.00 0.00 0.00 0.00 0.00 1953.00 0.00 Still reconciling
Memo
Advances - Imprest Recoveries (DBES) MWT
NAME
Opening Balance as at 01/04/11
Retired RecoveredAdjustment Write
OffClosing Balance
as at 31/03/12Comments
DR CR DR CR DR CR
Tlhobolo Oagile 7703.00 0.00 0.00 0.00 0.00 0.00 0.00 7703.00 0.00 Still
pursuing
Memo
Other Non Moving Advances
Advances –Industrial Class Employees (DABS) MWT
Name Opening Balances as at 01/04/11 Recovered Refund Adjustment Write
Off Closing Balances
as at 31/03/12 Comments
DR CR DR CR DR CR
Sehurelo O 379.27 0.00 0.00 0.00 0.00 0.00 0.00 379.27 0.00
Memo
MINISTRY OF LOCAL GOVERNMENTPART I
PARAGRAPH 123: LOSS OF PUBLIC MONIES AND STORES – 93. (STATEMENTS NO.22)Sarah Keoagile – P67,249.00 – (Kasane)a.
CRBKS 341/05 STATE VS MOSES SIKOTO AND THREE OTHERSP26,111.00 was recovered from the suspects and remitted to Treasury Cashier leaving a short fall of P41,138.00. The case was put to conclusion on 17th June 2011 and the four were discharged and acquitted. Several attempts were made since the last PAC to obtain
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judgement from the Magistrate in Maun with a view to institute a civil case. To this end, the Ministry has referred the matter to Attorney General as per Savingram dated 29th March 2012 seeking advise on the possibility of pursuing a civil case to recover the funds. The response from the Attorney General dated 16th April 2012 advised the Ministry to request for a write-off since pursuing the case further will not be sufficient to enable a claim for the reimbursement. The Ministry has therefore written to MFDP requesting for a write-off on 19th April 2012.
Memo.
Gagosepe Rakonche (Deceased) P128,168.00 – (Gumare)b.
STATE VS ONALETHATA COLLEN MOKGOWE AND TWO OTHERS, SHAKAWE CR NO. 56/07/05The three suspects, namely, Reuben Shamukuni, Onalethata Collen Mokgowe and another are alleged to have robbed Government funds to the tune of P128,168.00 at Sepopa. The case could not continue due to the fact that one suspect, Collen Mokgowe, was at large. The Ministry has contacted the Director of Public Prosecutions (DPP) in Maun on the possibility of prosecuting the one who was available.
However, the case has not been registered due to the fact that the accused persons have never been availed for arraignment as per Savingram dated 21st February 2012. The DPP demanded that the accused be served with summons for re-arraignment on the 29th March 2012. A response from Shakawe Police dated 15th March 2012 confirmed that Reuben Shamukuni was available and the third accused has been treated as an accomplice witness. However, the response from the DPP dated 18th April 2012 advised that the matter could not resume without the other key suspect.
Memo.
PARAGRAPH 124 – AUDIT INSPECTION – GOBOJANGO 94. CUSTOMARY COURT.
It was wrongly reported at the 49th PAC sitting that funds amounting to P2,546.00 as opposed to P2,678.15 had been misappropriated at Gobojango Customary Court. This was due to the fact that the inspection team did not follow some of the procedures. They did not seal the safe so that the revenue collector could open it in their presence and the police. As a result the cash amount of P2,900.00 was found in the safe which was empty during the time it was inspected. The cash found did not tally with the receipts. The receipts accounted had been remitted to Treasury Cashier as per receipt number RE/BOB/11-12/000546-6 of P2,678.15 dated 23/11/2011. The case was concluded on 5th August 2011 and the accused was discharged and acquitted.
The Accounting Officer did not indicate what happened to the difference in the amounts.
Memo.
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PARAGRAPH 125 – AUDIT OF THE ACCOUNTS AND RECORDS OF THE 95. DEPARTMENT OF SOCIAL SERVICES.
Boipuso Ramatebele – P162,355.00 – Tutume Pension Officea.
STATE VS RAMATEBELE AND OTHERS, TUTUME CRIMINAL CASE NO. 44/10/2006.A total of P149,060.60 was recovered leaving an outstanding loss of P13,294.40. The trial was scheduled and postponed as follows; Trial set to continue from 10th – 18th January 2011 but was postponed to the 15th April 2011 and postponed to the 6th July 2011 due to unavailability of witnesses. It was set to resume on 14th March 2012. The last witness was called and the ruling was set for a later date which had not been specified.
Memo.
Kelebogile Mpedi – P7,573.00 – Masunga Pension Officeb.
STATE VS KELEBOGILE MPEDI, NO: CMMMS 000050/06.The case was concluded on the 10th September 2010 and the officer was acquitted. The Ministry summoned the officer and she agreed to settle the whole amount in five installments of P1,514.60 with effect from June 2011. However, recovery could not be effected immediately as some procedures of creating a loss account and imposing a surcharge were not concluded. The debtor has since made changes to the original agreement on 23rd March 2012 and committed to pay P700.00 per month. An adjustment voucher was been passed and it was anticipated that recoveries would effect end of May 2012 and recoveries for the whole P7,573 will be concluded in 10 months.
Memo.
Lillian Maswenyana – P76,478.00 – Lobatse Pension Office.c.
STATE VS TEKO MASOBA, LOBATSE CR 0016/07/2007 CMMLB 00108/2007An amount of P76,478.00 was stolen and nothing was recovered. Two suspects, Teko Masoba then driver at Lobatse Pension Office and another who was at large are facing robbery charges. The case had been scheduled and postponed as follows; the case was scheduled for mention on the 11th October 2010 and the trial was set for the 4th and 5th August 2011. It was postponed to 11th October 2011 due to unavailability of witnesses. It was set to continue on the 16th April 2012 but was postponed due to some technicalities in the matter. It was then set for mention on 3rd May 2012 to set a new trial date.
Memo.
Josephine Mokgwe – P166,070.00 – Sowa Pension Officed.
STATE VS ANGELINA MBUTHO AND 5 OTHERS, CMMFT-000447-07
Sowa Pension Office was robbed of P166,070.00 in cash. P36,511.95 was recovered leaving a loss of P129,558.05. The suspects were arrested, tried and found guilty. It
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was reported at the last PAC sitting that a warrant of execution against the property had been passed effective 28th April 2011. To this end, AGC, Francistown, wrote the Ministry on the 7th February 2012 seeking help in tracking the debtors and identifying their properties. The Ministry managed to obtain information on three debtors; Angelina Mbutho, Daniel Thipe and Batsile Thipe, who at the time of PAC sitting were in prison, and sent the details to the AGC on the 11th April 2012.
Memo.
PARAGRAPH 125: LOSS OF PUBLIC MONIES – (STATEMENT 96. N0.22).
Batang Moruiemang, John Motimele and Nancy Shaibu – P764,800.80 – Shakawe CBPP – LIPW
STATE VS DAVID JULY, LEEMETSENG MOSHABI AND BOIPUSO RAMASIMO, CRIM APP NO. F197/2003.
The accused were found guilty. The sum of P444,140.80 was recovered leaving a loss of P320,660.00. At the last PAC the Ministry had requested for a write-off but it was not granted on the basis that not all means of recovery had been exhausted. The matter was still being pursued with Attorney General’s Chambers with a view to recover the outstanding amount. The Ministry was engaged a private Deputy Sheriff and was awaiting feedback on possible recoveries
Memo.
PARAGRAPH 128: TRAVELLING IMPRESTS97. Local Government Service Management - (L. Majingo)
The outstanding balance as at the last Public Accounts Committee (PAC) sitting was P1,321.80. The defaulter has not paid this amount despite several attempts persuading her to do so. The Ministry has therefore referred the matter to Attorney General.
PARAGRAPH 129: STATEMENT OF ASSETS AND LIABILITIES 98. (STATEMENT NO. 1)
Travelling Imprest – Account 55101
DepartmentOpening Balance
as at 01/04/11(P)
Retirement(p)
Refund(p)
Adjustment(p)
TransferClosing Balance
as at 31/03/12(p)
Remarks
DR CR DR CR DR CR
Local Government
Service Management
1,321.80 0.00 0.00 0.00 0.00 0.00 0.00 1,321.80 0.00 Memo
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Income Tax PAYE – Payments - P26,420.00
Funds amounting to P7,899.85 were owed to Botswana Unified Revenue Services (BURS). An amount of P2,941.55 was paid to BURS but misallocated to a wrong account. An adjustment to this effect was passed while a sum of P1,661.60 was paid to BURS leaving an outstanding balance of P3,296.70. The source documents accounting for the difference are being sourced from different districts.
Opening balance as at 01/04/11
(P)Payments Adjustments (P)
Closing balance as at 31/03/12
(P)
Dr Cr Dr Cr Dr Cr
0.00 7,899.85 1,661.60 2,941.55 0.00 0.00 3,296.70
Memo
PARAGRAPH 130: STATEMENTS OF ADVANCES ACCOUNTS – 99. (STATEMENT NO 15)
Public Officers Accounts
Surcharge - Damage to Government Vehicles
DeptOpening Balance
as at 01/04/11(p)
Recoveries
(p)
Refund
(p)
Adjustment
(p)
Closing Balanceas at 31/03/12
(p)Remarks
DR CR DR CR DR CR
HEADQUARTERS 67,508.40 0.00 37,460.43 0.00 0.00 0.00 30,047.97 0.00 Memo
DISTRICT ADMIN 20,846.47 0.00 0.00 0.00 0.00 7, 627.20 13,219.27 0.00 Memo
SOCIAL SERVICES 56, 431.00 0.00 16,450.30 0.00 0.00 0.00 39,980.70 0.00 Memo
PRIMARY HEALTH CARE SERVICES 4,483.70 0.00 3,795.00 0.00 0,00 0.00 688.70 0.00 Memo
LOCAL GOVT. FINANCE & PROCUREMENT
17, 363.63 0.00 5,970.00 0.00 0.00 0.00 11,393.63 0.00 Memo
TRIBAL ADMIN 54, 121.67 0.00 24,116.08 0.00 0.00 0.00 30,005.59 0.00 Memo
Total 220,754.87 0.00 87,791.81 0.00 0.00 7, 627.20 125,335.86 0.00
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Surcharge -P & P - Payroll
DeptOpening Balance
as at 01/04/11(p)
Recoveries
(p)
Refund
(p)
Adjustment(p)
Closing Balanceas at 31/03/12
(p)Remarks
DR CR DR CR DR CR
District Admin 1,056.00 0.00 0.00 0.00 0.00 0.00 1,056.00 0.00 Memo
Advances - Imprest Recoveries
DeptOpening Balance
as at 01/04/11(p)
Recoveries
(p)
Refund
(p)
Adjustment
(p)
Closing Balanceas at 31/03/12
(p)Remarks
DR CR DR CR DR CR
Primary Health Care Services 6,321.20 0.00 2,800.00 0.00 0.00 0.00 3,521.20 0.00 Memo
Advances – Industrial Class
DeptOpening Balance
as at 01/04/11(p)
Recoveries
(p)
Transfer
(p)
Adjustment
(p)
Closing Balanceas at 31/03/12
(p)Remarks
DR CR DR CR DR CR
District Admin 1, 400.00 800.00 0.00 0.00 0.00 600.00 0.00
Recovery ongoing from Kenneth Seitshiro. However this outstanding amount has been recovered after the 31st March 2012.
Advances- P&P Grade C4 & Below- P1,725,111
DeptOpening Balance
as at 01/04/11(p)
Recoveries
(p)
Refund
(p)
Adjustment
(p)
Closing Balanceas at 31/03/12
(p)Remarks
DR CR DR CR DR CR
Tribal Admin 3,942.37 0.00 365.77 0.00 0.00 2,576.60 1000.00 0.00 Memo
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Loss Of Cash- Cash Shortages-Other Accounts – (Sub Ledger)
DeptOpening Balance
as at 01/04/11(p)
Recoveries
(p)
Refund
(p)
Adjustment
(p)
Closing Balanceas at 31/03/12
(p)Remarks
DR CR DR CR DR CR
Social Services 94,220.00 0.00 60,400.00 0.00 0.00 0.00 33,820.00 0.00
The accounting officer reported that an amount of P32,564.00 remains as an exhibit at the Police Station in Kanye. P1,256.00 cannot be accounted for as per the attached affidavit and had therefore requested for write-off. Meanwhile, the former station commander who used the money for personal use appeared before court on 17th April 2012 and its commencement will be announced. Memo
Loss of Cash (Non Sub ledger accounts) – P1,703,851.00
DeptOpening Balance
as at 01/04/11(p)
Recoveries
(p)
Transfer
(p)
Adjustment
(p)
Closing Balanceas at 31/03/12
(p)Comments
DR CR DR CR DR CR
Local Govt. HQ 84-113-801
428,771.05 0.00 0.00 0.00 0.00 0.00 428,771.05 0.00 Memo
Dept. of Housing 84-213-802
559,824.80 0.00 26,111.00 0.00 14,722.00 0.00 548,435.80 0.00 Memo
District Administration 84-313-803
18,176.30 0.00 0.00 0.00 0.00 0.00 18,176.30 0.00 Memo
Local Govt. Service Management 84-843-808
2,699.41 0.00 0.00 0.00 0.00 0.00 2,699.41 0.00Memo
Bok GM 84-813-809
5,135.55 0.00 0.00 0.00 0.00 0.00 5,135.55 0.00 Memo
Tribal Administration 84-913-809
49,591.97 0.00 2,189.30 0.00 542.93 3,775.25 44,170.35 0.00 Memo
TOTAL 1,064,199.08 0.00 28,300.30 0.00 15,264.93 3,775.25 1,047,388.46 0.00
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Other Advance Accounts
Purchase of Local Police Bicycles - P2,083.00
DeptOpening Balance
as at 01/04/11(p)
Recoveries
(p)
Refund
(p)
Adjustment
(p)
Closing Balanceas at 31/03/12
(p)Comments
DR CR DR CR DR CR
Thibatsela D 283.00 0.00 0.00 0.00 0.00 0.00 283.00 0.00
Write-off has been requested.
Memo
PARAGRAPH 133: ENGAGEMENT OF A CONTRACTOR WITHOUT 100. AUTHORITY – DEPARTMENT OF SOCIAL SERVICES
The Ministry acknowledged that a contractor was engaged to supply, deliver and install the security alarm equipment in various district offices. However, the monitoring service was omitted because the department believed it was part of the initial contract. The Ministry paid the contractor an amount of P66,081.60 after retrospective approval by the Ministerial Tender Committee. Furthermore, the Ministry appointed a committee of inquiry to investigate the anomaly with a view to take administrative action. The committee had submitted a report which was still being considered.
The Committee did not agree with the Accounting Officer regarding retrospective approval being given by the Ministerial Tender Committee since this is the prerogative of the PPADB. Memo
PART IIPARAGRAPH 12: STATEMENT OF ASSETS AND LIABILITIES – 101.
(STATEMENT NO.1):
Travelling Imprests
DepartmentOpening Balance
As At 01/04/11(P)
Retirement
(P)
Refund
(P)
Adjustment
(P)Transfer
Closing BalanceAs At 31/03/12
(P)Remarks
DR CR DR CR DR CR
Local Govt. Service Management
7,054.10 0.00 0.00 0.00 0.00 0.00 0.00 7,054.10 0.00 Memo
Local Govt. Technical Services
0.00 8000.00 0.00 0.00 0.00 0.00 0.00 0.00 8000.00 Memo
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Social Services 34,658.35 14,395.85 16,343.00 0.00 0.00 0.00 0.00 18,315.35 14,395.85 Memo
Primary Health Care Services
140,311.00 6912.10 123,189.50 0.00 0.00 0.00 0.00 17,121.50 6912.10 Memo
Local Govt Finance & Procurement
23,133.00 0.00 19,188.00 0.00 0.00 0.00 0.00 3,945.00 0.00 Memo
Headquarters 120,683.17 18,889.70 67,642.57 1,447.80 0.00 0.00 0.00 53,040.60 17,441.90 Memo
TOTAL 325,839.62 48,197.65 226,363.07 1,447.80 0.00 0.00 0.00 99,476.55 46,749.85
PARAGRAPH 16: APPROPRIATION ACT – DEVELOPMENT 102. (STATEMENT NO.6)
The Committee noted that the Department of Social Services had quite a number of sub-projects (under the Social Welfare and Development Project) relating to destitute housing and rehabilitation for the current NDP 10 but up to March 2011, two years down the line, none of them had started. The Accounting Officer was requested to provide explanation for the delay. Memo
STATEMENT OF BALANCES OF OTHER DEPOSIT ACCOUNTS103.
World War II Veterans
Description Opening bal as at 01/04/2011 Adjustment Closing bal as at 31/03/2012 Comments
Botswana Post 113,960.00 Dr 0.00 113,960.00 DrAdjusted after March 2012 cut-off date.Memo
Destitute Allowance
DescriptionOpening Bal as at 01/04/11 Adjustment Closing Bal as at 31/03/12
CommentsDr Cr Dr Cr Dr Cr
Botswana Post 86-261 65011 173.00 0.00 0.00 0.00 173.00 0.00
Adjusted in April 2012 after cut-off date.Memo
Deposits – Customary Courts (Compensatory Fines)
The balance of unclaimed compensatory fines as at 31st March 2011 was P1 609 030.21. Out of that balance, an amount of P720 813.20 was claimed leaving a balance of P888,217.01. The Accounting Officer stated that this was a revolving account which continuously received compensatory fines from customary courts and from which payments were made.
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On the other hand there was a debit balance of P553,208.77 which was a result of either misallocations or misappropriations. Out of this amount, P25,774.45 was a misallocation which had been adjusted accordingly. The Ministry was left with a balance of P527,434,32 which was being reconciled.
Opening balance as at 01/04/11
(P)
Amount claimed(P) Adjustments (P)
Closing balance as at 31/03/12
(P)Comments
Dr Cr Dr Dr Cr Dr Cr
553,208.77 1,609,030.21 720,813.20 0.00 P25,774,45 527,434,32 888,217.01 Memo
Ikago Produce: P2,270,433.60(Cr)
This was reported to be a revolving account which financed activities undertaken at Ikago Centre. An amount of P2 165.30 was used to procure food commodities during Assistant Minister of Local Government’s visit. Funds were also sourced from the Ministry of Youth, Sport and Culture and the purpose was to increase programmes at the Centre which could help in rehabilitation of children. Some of the proposed projects included gym room, indoor games equipment and others which cost P116 429.80. So far the actual amount spent was P118 595.10 leaving a balance of P2 151 858.50.
Opening balance as at 01/04/11 Payments Closing balance as at 31/03/12 Comments
2,270,433.60 118,595.10 2,151,838.50 Memo
Levy on Building Material P11,291,635.28 (Dr)
It was reported that this was an active account and it had an outstanding debit balance of P11,291,635.28 as at 31st March 2011 which had resulted from a misallocation of a net amount of P12,792,100.20 which was wrongly debited to Building Material account instead of Rent Recovery account. Adjustments had been effected leaving a credit balance of P1,500,464.92 which was still to be paid to respective Councils. Memo
Opening balance as at 01/04/11(P) Payments Adjustments (P)
Closing balance as at 31/03/12
(P)
Dr Cr Dr Cr Dr Cr
11,291,635.28 0.00 0.00 0.00 12,792,100.20 0.00 1,500,464.92
50th PAC MEETING 2010/2011 ACCOUNTS 95
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Rent Recovery – Councils
This was reported to be an active account which had an outstanding credit balance of P17 597 198.00 as at 1st April 2011. A total of P12,792,100.20 was erroneously debited to Levy on Building Materials account instead of this account. Adjustments had been made to correct the misallocation and this left a credit balance of P4 805 097.80. Payments amounting to P4 849 405.00 were made to respective councils leaving a debit balance of P44 307.20 which was being reconciled to identify the Councils which were overpaid. Memo
Income Tax PAYE
The Accounting Officer reported that funds amounting to P42,872.00 were owed to Botswana Unified Revenue Services (BURS) as at 1st April 2011. An amount of P45,166.70 has been paid and a net debit of P820.65 adjusted leaving an overpayment of P3,115.35 which was still to be reconciled and cleared.
Opening balance as at 01/04/11(P) Payments Adjustments (P) Closing balance as at 31/03/12
(P)
Dr Cr Dr Cr Dr Cr
0.00 42,872.00 45,166.70 7,062.95 6,242.30 3,115.35 0.00 Memo
PARAGRAPH 21: STATEMENT OF ADVANCES ACCOUNTS – 104. (STATEMENT NO 15)
Surcharge - Damage to Government Vehicles
DeptOpening Balance
As At 01/04/11(P)
Recoveries
(P)
Refund
(P)
Adjustment
(P)
Closing BalanceAs At 31/03/12
(P)Remarks
DR CR DR CR DR CR
Headquarters 104,817.43 0.00 46,648.98 0.00 0.00 0.01 58,168.44 0.00 Memo
Social Services 105,571.77 0.00 31,203.48 0.00 0.00 0.00 74,368.29 0.00 Memo
Primary Health Care Services 16,102.10 0.00 7536.00 0.00 0.00 0.00 8566.10 0.00 Memo
Local Govt. Finance & Procurement
20,185.79 0.00 8498.11 0.00 0.00 0.00 11,687.68 0.00 Memo
Tribal Admin 180,487.36 0.00 64,822.37 0.00 0.00 0.05 115,664.94 0.00 Memo
District Administration 20,846.47 0.00 0.00 0.00 0.00 7,627.20 13,219.27 0.00 Memo
Total 448,010.92 0.00 158,708.94 0.00 0.00 7,627.26 281,674.72 0.00
50th PAC MEETING 2010/2011 ACCOUNTS 96
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Surcharge - P & P - Payroll
DeptOpening Balance
As At 01/04/11(P)
Recoveries
(P)
Refund
(P)
Adjustment
(P)
Closing BalanceAs At 31/03/12
(P)Comments
DR CR DR CR DR CR
District Admin 1,056.00 0.00 0.00 0.00 0.00 0.00 1056.00 0.00 Memo
Advances – Imprest recoveries
DeptOpening Balance
As At 01/04/11(P)
Recoveries
(P)
Refund
(P)
Adjustment
(P)
Closing BalanceAs At 31/03/12
(P)Comments
DR CR DR CR DR CR
Primary Health Care Services 6,321.20 0.00 2,800.00 0.00 0.00 0.00 3,521.20 0.00 Memo
Local Govt. Finance & Procurement
33,696.10 0.00 31,652.30 0.00 0.00 0.00 2,043.80 0.00 Memo
Local Govt. Service Management
7,151.75 0.00 1,419.45 0.00 0.00 0.00 5,732.30 0.00 Memo
Tribal Admin 7,753.00 489.50 7,169.00 489.50 0.00 0.00 584.00 0.00 Memo
Total 54,922.05 489.50 43,040.75 489.50 0.00 0.00 11,881.30 0.00
Advances- Industrial Class
DeptOpening Balance
As At 01/04/11(P)
Recoveries
(P)
Refund
(P)
Adjustment
(P)
Closing BalanceAs At 31/03/12
(P)Comments
DR CR DR CR DR CR
Headquarters 100,616.75 250.00 99,946.75 250.00 0.00 0.00 670.00 0.00
Said to have been transferred to Admin of Justice since the debtor took an advance while an employee of AOJ but AOJ had not accepted the transfer. Memo
Social Services 21,606.50 397.60 20,531.50 0.00 397.60 0.00 1,075.00 0.00 Memo
District Admin 2,666.70 0.00 1400.00 0.00 0.00 766.70 500.00 0.00 Memo
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Local Govt. Finance & Procurement
107,748.25 0.00 106,744.40 0.00 0.00 0.00 1,003.85 0.00 Memo
Tribal Administration 108,956.35 1,650.00 106,556.35 1,200.00 450.00 1,400.00 1,000.00 0.00 Memo
Total 341,594.55 2,297.60 335,179.00 1,450.00 847.60 2166.70 4,248.85 0.00
Advances- P&P Grade C4 & Below
DeptOpening Balance
As At 01/04/11(P)
Recoveries(P)
Refund(P)
Adjustment(P)
Closing BalanceAs At 31/03/12
(P)Comments
DR CR DR CR DR CR
Headquarters 119,486.00 834.00 113,359.99 834.00 0.00 0.00 6,126.01 0.00 Memo
Local Govt. Finance & Procurement
35,903.00 0.00 34,616.90 0.00 0.00 0.00 1,286.10 0.00 Memo
Tribal Admin 1,277,283.88 1,207.00 1,185,678.07 1,207.00 0.00 2,576.60 89,029.21 0.00 Memo
Total 1,432,672.88 2,041.00 1,333,654.96 2,041.00 0.00 2,576.60 96,441.32 0.00
Loss Of Cash- Cash Shortages-Other Accounts – (Sub-Ledger)
DeptOpening Balance
As At 01/04/11(P)
Recoveries(P)
Refund(P)
Adjustment(P)
Closing BalanceAs At 31/03/12
(P)Comments
DR CR DR CR DR CR
Social Services 94,220.00 0.00 60,231.00 0.00 0.00 0.00 33,989.00 0.00
The Accounting officer state that an amount of P32,564.00 remains as an exhibit at the Police Station in Kanye. P1,256.00 could not be accounted for as per the attached affidavit and therefore a write-off would be requested. Meanwhile, the former station commander who used the money for personal gain appeared before court on 17th April 2012 and its commencement was going to be announced. Memo
Local Govt. Technical Services
29,732.10 0.00 3,858.91 0.00 0.00 0.00 25,873.19 0.00 Memo
Total 123,952.10 0.00 64,089.91 0.00 0.00 0.00 59,862.19 0.00
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Loss of Cash (Non Sub-ledger accounts)
DeptOpening BalanceAs At 01/04/11 (P)
Recoveries(P)
Refund(P)
Adjustment(P)
Closing BalanceAs At 31/03/12
(P)Comments
DR CR DR CR DR CR
Local Govt. HQ 84-113-801
953,088.75 0.00 587,369.70 0.00 0.00 0.00 365,719.05 0.00 Memo
Dept. of Housing 84-213-802
651,264.50 0.00 76,145.70 0.00 14,722.00 0.00 589,840.80 0.00 Memo
Tribal Administration 84-913-809
49,591.97 0.00 3553.00 0.00 0.00 3232.32 42,806.65 0.00 Memo
TOTAL 1,653,945.22 0.00 667,068.40 0.00 14,722.00 3232.32 998,366.50 0.00
Other Advances Accounts
Purchase of Local Police Bicycles
DeptOpening Balance
As At 01/04/11(P)
Recoveries(P)
Refund(P)
Adjustment(P)
Closing BalanceAs At 31/03/12
(P)Comments
DR CR DR CR DR CR
Mosinyi G M 84-914-4022359 286.00 0.00 0.00 0.00 0.00 0.00 286.00 0.00 Memo
Thibatsela D84-914-4035686 283.00 0.00 0.00 0.00 0.00 0.00 283.00 0.00 Memo
N Kwele84-214-10 1,800.00 0.00 0.00 0.00 0.00 1 800.00 0.00 Memo
TOTAL 2,369.99 0.00 0.00 0.00 0.00 0.00 2,369.00 0.00
50th PAC MEETING 2010/2011 ACCOUNTS 99
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PARAGRAPH 24: STATEMENT OF ARREARS OF REVENUE - 105. (STATEMENT NO.19)
DepartmentOpening Balance
as at 01/04/11(P)
Recovered(P)
Abandoned(P)
10% Admin
Fee
Official Calls
Closing balance as at 31/03/12
(P)Comments
DR CR DR DR CR
1. Headquarters 27,705.31 0.00 12,224.95 0.00 991.36 12,229.01 3251.36 0.00 Memo
Local Govt Dev Planning 585.75 0.00 580.10 0.00 21.20 0.00 5.65 0.00 Memo
Local Govt. Finance 202.40 0.00 81.80 0.00 0.00 0.00 120.60 0.00 Memo
4. Tribal Admin - Court Fines 466,892.00 0.00 57,489.65 143,970.00 0.00 0.00 265,432.35 0.00 Memo
Total 495,385.46 0.00 70,376.50 143,970.00 1012.56 12,229.01 268,809.96 0.00
PARAGRAPH 28: STATEMENT OF LOSSES OF PUBLIC MONIES 106. AND STORES – (STATEMENT NO.22)
Loss Of Stores
Losses Reported During The Year Under Review (2010/2011).
Item No. Ref No. Year Location Date Particulars Amount
of loss Recovered written off
Balance as at 31/03/12 Comments
7 2 - D S /SV 7 IV 2010-2011 Gaborone - Damaged cell
phone 450.oo nil nil 450.00 Memo7 1 - D S /SV 1784 I
2010/2011 Gaborone 29/02/10 Loss of stores 196.02 nil nil 196.02 Memo
Total 646.02 nil nil 646.02
PARAGRAPH 75: OTHER NON-MOVING ADVANCES - 107. (STATEMENT NO. 15)
Surcharge –Damage to Government Vehicles
Name Opening balance 01/04/11 Recovery Adjustment Closing balance 31/03/12
Dr Cr Dr Cr
Teko Mongalo 13,730.58 0.00 0.00 0.00 13,730.58 0.00
Emang Kgopane 10,164.00 0.00 0.00 0.00 10,164.00 0.00
Total 23,894.58 0.00 0.00 0.00 23,894.58 0.00
Memo
50th PAC MEETING 2010/2011 ACCOUNTS 100
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Surcharge –Permanent and Pensionable
Name Opening balance 1/04/11 Recovery Refund Adjustments Closing balance 31/03/12
Dr Cr Dr Cr
Kenneth Seitshiro 1,056.00 0.00 0.00 0.00 0.00 1,056.00 0.00
Memo
Advances – Imprest Recoveries
Name Opening Balance 01/04/11 Recovery Refund Adjustments Closing balance 31/03/12
Dr Cr Dr Cr Dr Cr
Kgakgamatso Raditsebe 6,321.20 0.00 2,800.00 0.00 0.00 0.00 3,521.20 0.00
D. Motsumi Mapitse 2,043.80 0.00 0.00 0.00 0.00 0.00 2,043.80 0.00
Total 8,365.00 0.00 2,800.00 0.00 0.00 0.00 5,565.00 0.00
Memo
Advances – Industrial Class Employees
Name Opening Balance 01/04/11 Recovery Refund Adjustment Closing Balance as at 31/03/12
Dr Cr Dr Cr Dr Cr
Neo Mmantsho Ntshole 1,075.00 0.00 0.00 0.00 0.00 0.00 1,075.00 0.00
Sinikiwe Nfila 500.00 0.00 0.00 0.00 0.00 0.00 500.00 0.00
Kenneth Seitshiro 1,400.00 0.00 0.00 0.00 0.00 0.00 1,400.00 0.00
Ikageng Setso 1,003.85 0.00 0.00 0.00 0.00 0.00 1,003.85 0.00
Duduetsang Kebitsang 1,000.00 0.00 0.00 0.00 0.00 0.00 1,000.00 0.00
Total 4,978.85 0.00 0.00 0.00 0.00 0.00 4,978.85 0.00
Memo
50th PAC MEETING 2010/2011 ACCOUNTS 101
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Advances – P & P Grade C4 & Below
Name Opening Bal as at 01/04/11 Recovery Refund Adjustment Closing Balance as at 31/03/12
Dr Cr Dr Cr Dr Cr
Kebadumetse Letso
6,916.00 0.00 5,887.23 0.00 0.00 0.00 1,028.77 0.00
Zondoza O Mathaba
7,000.00 0.00 6,125.00 0.00 0.00 0.00 875.00 0.00
T Gaothobogwe 8,300.00 0.00 4,844.00 0.00 0.00 0.00 3,456.00 0.00
Grace Jackalas 3,750.00 0.00 2,191.00 0.00 0.00 0.00 1,559.00 0.00
Calvin Jarabane 8,166.00 0.00 4,767.00 0.00 0.00 0.00 3,399.00 0.00
Kelebogile Kehitile
11,808.00 0.00 6,888.00 0.00 0.00 0.00 4,920.00 0.00
Mpho Khumo 2,400.00 0.00 1,400.00 0.00 0.00 0.00 1,000.00 0.00
Hellen Khutsahalo
8,500.00 0.00 4,963.00 0.00 0.00 0.00 3,537.00 0.00
Tebogo S Machola
11,291.00 0.00 6,587.00 0.00 0.00 0.00 4,704.00 0.00
Sus Masego Maemo
6,750.00 0.00 3,941.00 0.00 0.00 0.00 2,809.00 0.00
Lindiwe Makhura
3,000.00 0.00 1,750.00 0.00 0.00 0.00 1,250.00 0.00
K Modibetsane 6,032.00 0.00 3,521.00 0.00 0.00 0.00 2,511.00 0.00
Ihwani Monyatsi 3,000.00 0.00 1,750.00 0.00 0.00 0.00 1,250.00 0.00
Sebongile Motsamai
6,000.00 0.00 3,500.00 0.00 0.00 0.00 2,500.00 0.00
Onalenna Nthawe
5,000.00 0.00 2,919.00 0.00 0.00 0.00 2,081.00 0.00
Senyana Esther Peo
8,000.00 0.00 4,669.00 0.00 0.00 0.00 3,331.00 0.00
Tshepo Rantsho 6,808.00 0.00 3,976.00 0.00 0.00 0.00 2,832.00 0.00
P Tapudzani Robson
1,900.00 0.00 1,113.00 0.00 0.00 0.00 787.00 0.00
Tshenolo Six 7,550.00 0.00 4,410.00 0.00 0.00 0.00 3,140.00 0.00
LetsemaTebatso 8,500.00 0.00 4,963.00 0.00 0.00 0.00 3,537.00 0.00
Total 130,671.00 0.00 80,164.23 0.00 0.00 0.00 50,506.77 0.00
Memo
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BOTSWANA POLICE SERVICEPART I
PARAGRAPH 25108. – CONSTRUCTION OF POLICE FACILITIES AT MIDDLEPITS: DEVELOPMENT PROJECT
The Accounting officer reported that the matter was currently being handled by the Attorney Generals Chambers following unsuccessful attempts to resolve the matter by the Arbitration Court in March 2011. In April 2011 the claimant was to submit a statement of claims and supporting documents. Arbitration proceedings were set to commence on the 7th May 2012.
Memo
PARAGRAPH 26 109. – Audit Inspection – Dibete PoliceThe Accounting officer reported that the independent assessor, Binnington Copeland and Associates from South Africa, a company that was appointed to investigate the causes of premature dilapidation at Dibete Police Station recommended that a geotechnical investigation be carried out. It then followed that on 11/11/2011 the Department of Building and Engineering Services (DBES) commissioned Geotechnics International Botswana (PTY) Ltd to carry out geotechnical investigation at the existing Dibete Police Station to identify the cause(s) of serious structural defects that the building had suffered despite being relatively new. The Terms of Reference issued by DBES for the assignment required core drilling and sampling of materials to be carried out at six (6) locations inside the building and on the outside of each of the four corners of the building. This would then be followed by dimensioning of the floor slab and the footing; conducting appropriate in-situ tests; determining ground conditions under the building foundations; and carrying out laboratory tests on the retrieved materials to determine the strength of the concrete and soil properties. The investigation would provide findings with a view to making conclusions on the cause(s) of the defects. However, the matter was still being handled by DBES. DBES wrote to the consultants, Geotechnics International Botswana (PTY) Ltd who were doing consultancy for geotechnical soil services seeking clarification on various issues arising from the report made by the latter. The Consultants acknowledged the issues raised and had since resubmitted the report in March 2012. DBES was reviewing or analysing the report in order to determine the legal options available. Memo
50th PAC MEETING 2010/2011 ACCOUNTS 103
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PARAGRAPH 27 – LOSS OF PUBLIC FUNDS THROUGH WASTED 110. EXPENDITURE (FORKLIFT)
Date Name LocationOpening
Balance as at 01/04/2011
Payments/Refund Written
Off
Closing Balance as at
31/03/2012Comments
Dr Cr
03/2000 Mr M. Mochabo TTB P38 796.00 0.00 0.00 0.00 P38 796.00
Adjustment was raised to start recovering from salary effective from April 2012 at the rate of P1616.50 per month. Memo
03/2000Mr G Magapatona TTB P33 949.80 0.00 0.00 0.00 P33 949.80
Adjustment was raised following dismissal of his appeal. Recoveries were to commence in April 2012 at the rate of P1414.50.Memo
TOTAL P72 745.80 0.00 0.00 0.00 P72 745.80
PARAGRAPH 29: STATEMENT OF ADVANCES ACCOUNTS 111. (STATEMENT NO. 15)
Advances – P&P Grade C4 & Below
Payroll Name Opening Balance as at 01/04/2011
Recoveries Closing Balance as at
31/03/2012Comments
Dr Cr
148517908 Marumo lekhutlile P4 583.00 0.00 P4 170.00 P413.00 Recoveries on-going.
Memo
035324490 Gaikai Chawapiwa P6 415.00 0.00 P3 378.70 P3 036.30
Ex-employee. Promised to start paying in May 2012 upon completion of his studies at UB. Currently had no source of income. Memo
TOTAL 10,998.00 0.00 P7, 548.70 P3 449.30
50th PAC MEETING 2010/2011 ACCOUNTS 104
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PAR
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PAR
AG
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2193
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PARAGRAPH 19: STATEMENT OF INVESTMENTS AND LOANS 113. MADE FROM SPECIAL FUNDS (STATEMENT NO 8)
Police Rewards and Fines Fund Loans
Payroll Particulars
Opening Balanceas at 01/04/2011
Refund/Recovery Written
OffAdjusted Closing Balance
as at 31/03/2012 Comments
DR CR DR CR
841611109 Moshashane B 0.00 P3 601.80 0.00 0.00 0.00 0.00 -P3 601.80 Memo
402715501 Monekwe William 2400.00 0.00 0.00 0.00 0.00 0.00 2400.00 Memo
672516104 Peter Rudolph P1 500.00 0.00 0.00 0.00 0.00 0.00 P1 500.00 Memo
246317506 Motsosi Seleke P3 000.00 0.00 0.00 0.00 0.00 0.00 P3 000.00 Memo
404812213 Lerothodi Leatso P1 000.00 0.00 0.00 0.00 0.00 0.00 P1 000.00 Memo
TOTAL 7900.00 3, 601.80 0.00 0.00 0.00 0.00 4298.20
MINISTRY OF TRANSPORT AND COMMUNICATIONPART I
PARAGRAGH 143: LOSSES OF PUBLIC FUNDS114. Saint Mmapetla
DeptOpening Balance as at 01/04/11
(P)
Recoveries(P)
Adjustment(P)
Write-Off
(P)
Closing Balance as at 31/03/2012
(P)Comments
DR CR DR CR DR CR
DRTS 33,171.70 0.00 0.00 0.00 0.00 0.00 33,171.70 0.00 Memo
The Ministry has requested for abandonment as advised by the Public Accounts Committee during its last sitting. The Ministry of Finance and Development Planning later advised to request for cancellation. A follow up was made through Savingram Ref: MT&C 1/2/46 I (93) dated April 12th 2012 and the response was awaited.
PARAGRAGH 144: KHUMAGA- MOTOPI ROAD 115. CONSTRUCTION DEVELOPMENT PROJECT
In response to the Accounting Officer’s request for abandonment, the Ministry of Finance& Development Planning requested for more information pertaining to the project. The response was made through Savingram Ref MT&C 3/1/4 I (74) dated 27th
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March 2012. The Ministry had recommended compensation of P5, 080,000.00 from the consultant for failure to execute his duty diligently. Response from Ministry of Finance and Development Planning was awaited.
Memo
PARAGRAPH 145: LOSSES OF PUBLIC MONIES AND STORES 116. (STATEMENT NO. 22)
Loss of Stores
Dept
Opening Balance As At 01/04/11
(P)Recoveries
(P)
Adjustment(P)
Write-Off(P)
Closing Balance As 31/03/2012
(P) Comments
DR CR DR CR DR CR
CTO - unknown 208.79 0.00 0.00 0.00 0.00 0.00 208.79 0.00 Memo
The Ministry requested for abandonment as advised by the Public Accounts Committee during its last sitting. The Ministry of Finance and Development Planning granted approval for cancellation in April 2012 after the March 2012 cut-off date.
PARAGRAPH 146: LOSSES OF PUBLIC MONIES AND STORES 117. (STATEMENT NO. 22)
Loss of Stores
Reported in Previous Years:
Dept
Opening Balance as at 01/04/11
(P)Recoveries
(P)
Adjustment(P)
Write-Off(P)
Closing Balance as at 31/03/2012
(P) Comments
DR CR DR CR DR CR
CTO - unknown 42.35 0.00 0.00 0.00 0.00 0.00 42.35 0.00 Memo
Ministry requested for abandonment as advised by the Public Accounts Committee during its last sitting. The Ministry of Finance and Development Planning has granted approval for cancellation. The balance was to be cleared from the books.
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PARAGRAPH 147: MISAPPROPRIATION OF REVENUE 118. –DEPARTMENT OF ROADS TRANSPORT AND SAFETY-JWANENG:
Name
Opening Balance As At 01/04/11
(P)Recoveries
(P)
Adjustment(P) Write-Off
(P)
Closing Balance As 31/03/2012
(P) Comments
DR CR DR CR DR CR
E r i c Legae 24,775.00 0.00 1,400.00 0.00 0.00 0.00 23,375.00 0.00 Memo
Eric Legae is paying through AGC and payments were not consistent. A savingram was written in April 2012 to AGC requesting their advice on this issue.
PARAGRAPH 148: STATEMENT OF ADVANCES ACCOUNTS 119. (STATEMENT 15)
Surcharge-Damage to Government Vehicle
NameOpening Balance As
At 01/04/11(P)
Recoveries Adjustment Closing Balance As 31/03/2012(P) Comments
DR CR DR CR DR CR
Pitso Kebabaletswe 13,780.99 0.00 4,668.10 0.00 0.00 9,112.89 0.00 Memo
PART II
PARAGRAPH 12: STATEMENT OF ASSETS AND LIABILITIES 120. (STATEMENT No. 1)
Travelling Imprests: MTC (2400)
Dept No. Of Cases
Opening Balance As At 01/04/11
(P)
Retired(P)
Refund(P)
Adjustment(P)
Write-Off(P)
Closing Balance As At 31/03/12
(P) Comments
DR CR DR CR DR CR
CTO 32 132,496.35 0.00 122,965.75 0.00 0.00 6,935.00 0.00 2,595.60 0.00 Memo
STATEMENT OF BALANCES OF OTHER DEPOSIT ACCOUNTS 121. (STATEMENT NO 14)
Deposits – Private firms’ retention money
Balance as per retention ledger (MTC) was P224,106 253.00. Although the Ministry showed the breakdown of the balance, there was no indication of the movements subsequent to 31/03/11 as required by the Committee.
Memo
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MTC - 65503-BURS-Income Tax
Description (Account)
Opening Balance as at 01/04/2011 Adjusted Payments to
BURSClosing balance as at 31/03/2012 Comments
Dr Cr Dr Cr Dr Cr
C.T.O 4,259.90 10,063.85 2,273.15 4,259.90 6,091.55 0.00 1,699.15 Memo
ROADS 124.55 14,244.00 0.00 0.00 13,289.10 124.55 954.90 Memo
TOTAL 4,384.45 24,307.85 2,273.15 4,259.90 19,380.65 124.55 2,654.05
Deposits-Other
Description(Account) Opening Balance as at 31/03/2011
Dr Cr
Computer Refurbishment Projects 0.00 1,325,308.21 The project was still on-going. Memo
E-Government Information and Education Campaign 0.00 382,563.35 The project was still on-going.
Memo
TOTAL 0.00 1,707,871.56
PARAGRAGH 21 STATEMENT OF ADVANCES ACCOUNTS-122. (STATEMENT NO.15)
MTC (2400) 41121 - Surcharge-Damage to Government Vehicle
Dept No. Of Cases
Opening Balance As At 01/04/11
(P)
Recoveries
(P)Refund Adjustment
Write Off(P)
Closing Balance As At 31/03/12
(P)Comments
DR CR DR CR DR CR
2 4 0 2 DRTS 7 76,447.97 0.00 23,409.76 0.00 0.00 0.00 0.00 53,038.21 0.00 Memo
2 4 0 3 CTO 50 384,569.65 1,226.98 145,298.69 1,226.55 0.43 28,940.93 0.00 210,330.03 0.00 Memo
2 4 0 5 ROADS 18 90,593.98 0.00 37,534.03 0.00 0.00 0.00 0.00 53,059.95 0.00 Memo
TOTAL 75 551,611.60 1,226.98 206,242.48 1,226.55 0.43 28,940.93 0.00 316,428.19 0.00
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MTC (2400) 41131 Surcharge-P& P-Payroll
DeptNo. Of
Cases
Opening Balance As At 01/04/11
(P)
Recoveries(P)
Refund(P) Adjustment Write
Off
Closing Balance As At 31/03/12
(P)Comments
DR CR DR CR DR CR
2403 C.T.O 8 27,714.51 0.01 18,663.68 0.00 0.01 1,699.15 0.00 7,351.68 0.00 Memo
2405 ROADS 5 22,502.84 0.00 5,244.00 0.00 0.00 156.04 0.00 17,102.80 0.00 Memo
TOTAL 13 50,217.35 0.01 23,907.68 0.00 0.01 1,855.19 0.00 24,454.48 0.00
MTC (2400) 41231 Advances – Industrial Class
DeptNo. Of
Cases
Opening Balance As At 01/04/11
(P)
Recoveries(P)
Refund(P)
Adjustments(P)
Write Off(P)
Closing Balance As At 31/03/12
(P)Comments
DR CR DR CR DR CR
2401 HQ 15 7,080.60 179.00 6,830.60 0.00 179.00 0.00 0.00 250.00 0.00 Memo
2 4 0 3 CTO 237 155,656.41 699.91 152,274.51 699.90 0.01 1,182.00 0.00 2,199.90 0.00 Memo
2 4 0 5 ROADS 108 63,339.30 2,115.05 61,730.30 300.00 1,815.05 0.00 0.00 1,609.00 0.00 Memo
TOTAL 378 226,076.31 2,993.96 220,835.41 999.90 1,994.06 1,182.00 0.00 4,058.90 0.00
MTC (2400) Advances P& P Grade C4 and below
DeptNo. Of
Cases
Opening Balance As At 01/04/11
(P)
Recoveries
(P)
Adjustment
(P)
Write Off Closing Balance As At
31/03/12(P)
Comments
DR CR DR CR DR CR
2401 HQ 11 45,465.20 0.00 36,806.20 0.00 0.00 0.00 8,659.00 0.00 Memo
2 4 0 3 CTO 73 200,039.99 0.00 191,469.99 0.00 0.00 0.00 8,570.00 0.00 Memo
TOTAL 84 245,505.19 0.00 228,276.19 0.00 0.00 0.00 17,229.00 0.00
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Loss of Cash (Non Subledger Accounts): MTC (2400)
Dept No. Of Cases
Opening Balance As At 01/04/11
(P)
Recoveries
(P)
Adjustment
(P)
Write Off
Closing Balance As At 31/03/12
(P)Comments
DR CR DR CR DR CR
DRTS 21 287,511.08 0.00 40,573.36 0.00 27,300.44 8,209.50 211,427.78 0.00 Memo
MTC (2400) 41942 Returned Cheques
DeptOpening Balance As
At 01/04/11(P)
Recoveries(P)
Adjustment(P)
Write Off(P)
Closing Balance As At 31/03/12
(P)Comments
DR CR DR CR DR CR
DRTS 170,060.00 15,381.00 168,520.00 15,381.00 1,150.00 0.00 390.00 0.00 Memo
ROADS 30,713.26 6,700.00 0.00 0.00 0.00 0.00 30,713.26 6,700.00 Memo
TOTAL 200,773.26 22,081.00 168,520.00 15,381.00 1,150.00 0.00 31,103.26 6,700.00
PARAGRAGH 24: STATEMENT OF ARREARS OF REVENUE-123. (STATEMENT NO.19)
DCA - Landing Fees
DeptOpening Balance As At
01/04/11(P)
Recoveries(P) Adjustment Write Off
(P)
Closing Balance As At 31/03/12
(P) Comments
DR CR DR CR DR CR
2406 1,278,352.84 0.00 0.00 0.00 0.00 0.00 1,278,352.84 0.00 Memo
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PARAGRAPH 28: STATEMENT OF LOSSES OF PUBLIC MONIES AND 124. STORES-(STATEMENT No.22)
Losses Of Stores: Reported in the period under Review
There were 16 cases reported in the period under review. Out of this 13 cases were finalized, whereas, 3 cases are still on-going and are detailed below:
Dept Officer Loss Amount
Surcharge Amount Recoveries Write
-Off Balance As At 31/03/12 Comments
(P) (P) (P) (P) Dr Cr
HQ Ntere Ntere 96.00 96.00 0.00 0.00 96.00 0.00 Memo
CTO Lesego Selotate 10,010.00 7,507.50 1,806.00 0.00 5,701.50 0.00 Memo
CTO Seabe Seabe 3,933.65 3,933.65 0.00 0.00 3,933.65 0.00 Memo
TOTAL 14,039.65 11,537.15 1,806.00 0.00 9,731.15 0.00
PARAGRAGH 124: OTHER NON-MOVING ADVANCES-125. (STATEMENT NO.15)
MTC (2400) 41121 - Surcharge-Damage to Government Vehicles (Non Moving)
DeptNo. Of
Cases
Opening Balance As At 01/04/11
(P)
Recoveries(P) Refund Adjustment Write Off
(P)
Closing Balance As At 31/03/12
(P)Comments
DR CR DR CR DR CR
2 4 0 2 DRTS 1 30,487.21 0.00 0.00 0.00 0.00 0.00 0.00 30,487.21 0.00 Memo
2 4 0 3 CTO 5 69,768.58 927.98 180.00 927.58 0.00 0.00 28,702.65 40,885.93 0.00 Memo
TOTAL 6 100,255.79 927.98 180.00 927.58 0.00 0.00 28,702.65 71,373.14 0.00
MTC (2400) 41131 Surcharge-P& P-Payroll – (Non Moving)
DeptNo. Of
Cases
Opening Balance As At 01/04/11
(P)
Recoveries(P)
Refund(P) Adjustment Write
Off
Closing Balance As At 31/03/12
(P)Comments
DR CR DR CR DR CR
2403 C.T.O 5 21,094.83 0.01 13,650.00 0.00 0.01 1699.15 0.00 5,745.68 0.00 Memo
2405 ROADS 4 1,540.84 0.00 0.00 0.00 0.00 156.04 0.00 1384.80 0.00 Memo
TOTAL 9 22,635.67 0.01 13,650.00 0.00 0.01 1855.19 0.0 7130.48 0.00
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Advances – Industrial Class (Non-Moving)
DeptNo. Of
Cases
Opening Balance As At 01/04/11
(P)
Recoveries(P)
Refund(P)
Adjustments(P)
Write Off(P)
Closing Balance As At 31/03/12
(P)Comments
DR CR DR CR DR CR
2401 HQ 3 516.00 179.00 266.00 0.00 179.00 0.00 0.00 250.00 0.00 Memo
2402 DRTS 2 1,832.00 0.00 1,332.00 0.00 0.00 0.00 0.00 500.00 0.00 Memo
2 4 0 3 CTO 10 5,447.03 199,91 3,132.00 199.90 0.01 282.03 0.00 2,033.00 0.00 Memo
2 4 0 5 ROADS 5 2,609.00 300.00 1,000.00 300.00 0.00 0.00 0.00 1,609.00 0.00 Memo
TOTAL 20 10,404.03 678.91 5,730.00 499.90 179.01 282.03 0.00
4,392.00 0.00
MTC (2400) Advances P& P Grade C4 and below (Non Moving)
DeptNo. Of
Cases
Opening Balance As At 01/04/11
(P)
Recoveries(P)
Adjustment(P)
Write Off(P)
Closing Balance As At 31/03/12
(P)Comments
DR CR DR CR DR CR
2401 HQ 6 19,785.10 0.00 9,751.00 0.00 0.00 0.00 10,034.10 0.00 Memo
PARAGRAPH 12: STATEMENT OF ASSETS AND LIABILITIES 126. (STATEMENT No. 1) – MINISTRY OF WORKS AND TRANSPORT
Travelling Imprest (MWT - 0900)(P42, 266.00)
Travelling imprest for the former Ministry of Works & Transport as reflected in ASA was P42,266.00. The figures for departments that are now under Ministry of Transport and Communications are detailed below:
Dept No. Of Cases
Opening Balance As At 01/04/11
(P)
Retired(P)
Refund(P)
Adjustment(P)
Write-Off(P)
Closing Balance As At 31/03/12
(P) Comments
DR CR DR CR DR CR
DCA 0906 3 5868.80 0.00 0.00 0.00 0.00 0.00 0.00 5868.80 0.00 Memo
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PARAGRAPH 21: STATEMENT OF ADVANCES ACCOUNTS 127. (STATEMENT NO. 15)
(41121) Surcharge-Damage To Government Vehicles
DeptNo. Of
Cases
Opening Balance As At
01/04/11(P)
Recoveries(P)
Refund(P) Adjustment Write
Off
Closing Balance As At 31/03/12
(P)Comments
DR CR DR CR DR CR
0906 DCA 3 61,109.99 0.00 139.25 0.00 0.00 0.00 0.00 60,970.74 0.00 Memo
MWT (0900) 41221 - Advances-Imprest Recoveries
The total for the former Ministry of Works & Transport (0900) was P14, 762 as in A.S.A. The figures for departments that are now under Ministry of Transport and Communications are detailed below:
Dept No. Of Cases
Opening Balance As At 01/04/11
(P)
Recoveries(P)
Refund(P)
Adjustments(P)
Closing Balance As At 31/03/12
(P)Comments
DR CR DR CR DR CR
0906 DCA 2 3,803.41 0.00 2,407.71 0.00 0.00 0.00 1,395.70 0.00 Memo
MWT (0900) 41231 Advances – Industrial Class
The total for the former Ministry of Works & Transport (0900) was P120, 979.00 as in A.S.A. The figures for departments that are under Ministry of Transport and Communications are detailed below:
Dept No. Of Cases
Opening Balance As At 01/04/11
(P)
Recoveries(P)
Refund(P)
Adjustments(P)
Write Off(P)
Closing Balance As At 31/03/12
(P)Comments
DR CR DR CR DR CR
0906 DCA 6 10,525.81 400.00 100.00 0.00 400.00 1,144.10 0.00 9,281.71 0.00 Memo
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MWT (0900) Advances-P& P Grade C4 and below:
The total figure for the former Ministry of Works & Transport (0900) was P33,840 as in A.S.A. The figures for departments that are now with Ministry of Transport and Communications are detailed below:
Dept No. Of Cases
Opening Balance As At 01/04/11
(P)
Recoveries(P)
Adjustment
(P)
Write Off
(P)
Closing Balance As At 31/03/12
(P)Comments
DR CR DR CR DR CR
0904 DRTS 2 3,658.00 0.00 826.20 0.00 0.00 0.00 2,831.80 0.00 Memo
0906DCA 8 14,316.00 0.00 2 742.00 0.00 0.00 0.00 11,574.00 0.00 Memo
TOTAL 10 17,974.00 0.00 3,568.20 0.00 0.00 0.00 14,405.80 0.00
41903 Loss of Cash (Non Sub-ledger Accounts)
MWT (0900)
Dept No. Of Cases
Opening Balance As At 01/04/11
(P)
Recoveries(P)
Adjustment(P)
Write Off
Closing Balance As At 31/03/12
(P)Comments
DR CR DR CR DR CR
ROADS 199,756.20 1,136.50 0.00 0.00 0.00 0.00 199,756.20 1,136.50 Memo
PARAGRAPH 27: STATEMENT OF LOSSES OF PUBLIC MONIES 128. AND STORES-(STATEMENT No.22)
Losses Of Cash
Dept Officer Opening Balance As At 01/04/11
Recoveries(P)
Write –Off(P)
Closing Balance As At 31/03/12
(P)Comments
Dr Cr Dr Cr
DRTS Thato Nkatse 147,027.35 0.00 0.00 0.00 147,027.35 0.00 Memo
Oduetse Betsho 2,107.00 0.00 0.00 0.00 2,107.00 0.00 Memo
Serowe Burglary 12,464.50 0.00 0.00 0 12,464.50 0.00 Memo
Lenna Seganabeng 21,836.00 0.00 4,807.00 0.00 17,029.00 0.00 Memo
Total 183,434.85 0.00 4807.00 0.00 178,627.85 0.00
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PARAGRAPH 21: STATEMENT OF ADVANCES ACCOUNTS 129. (STATEMENT NO. 15)
MWT (0900) Advances P&P C4 Grade and below Non Moving (P16, 488.00)
Dept No. Of Cases
Opening Balance As At 01/04/11
(P)
Recoveries(P)
Adjustment(P)
Write Off(P)
Closing Balance As At 31/03/12
(P)Comments
DR CR DR CR DR CR
DRTS 1 2,832.00 0.00 0.00 0.00 0.00 0.00 2,832.00 0.00 Memo
DCA 7 13,656.00 0.00 2,582.00 0.00 0.00 0.00 11,074.00 0.00 Memo
TOTAL 8 16,488.00 0.00 2,582.00 0.00 0.00 0.00 13,906.00 0.00
MINISTRY OF MINERALS, ENERGY AND WATER RESOURCESPART I
PARAGRAPH 88: MISAPPROPRIATION OF FUNDS130.
Name Payroll Number
Opening Balance as at 01/04/11
Write offs
Closing Balance as at 31/3/12 Comments
Emily O Maphane 329624201 5,127.80 0.00 5,127.80 Written off. Adjustment voucher submitted at
MFDP on 23rd April 2012. Memo
Ponatshego T Mokokwe 918822507 15,080.69 0.00 15,080.69
The amount misappropriated was P16, 478.49 and he was found guilty of the offence. He was then ordered to compensate the Government. An amount of P897.80 which was recovered from his leave days was used to reduce the debt. From then he made one installment of P500.00 in July 2009 leaving a balance of P15,080.69. Constant follow ups have been made on the case through Attorney General’s Chambers and they have promised to revert back to the Accounting Officer on the matter. Memo
Moitshepi Ramotshudi 545311306 83,230.57 0.00 83,230.57
The ex-employee was given a permanent stay away from prosecution by the High Court on the 22nd of September 2010. A write-off has been requested from the Ministry of Finance & Development Planning but was not acceded to. Memo
Baneisitswe Kebuang 718915305
98,890.450.00
98,890.45
The officer was given a permanent stay away by the Francistown Court in March 2012. A write-off will be requested since administrative action can no longer be taken because of lapse in time since the offence was committed. Memo
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Name Payroll Number
Opening Balance as at 01/04/11
Write offs
Closing Balance as at 31/3/12 Comments
Kgomotso Macheng 366917107 28,790.05 0.00 28,790.05
The officer was given a permanent stay away by the Francistown Court in March 2012 and has since been dismissed from the public service for absconding from work. A write-off will be requested since the issue of terminal benefits does not arise because of the permanent stay away. Memo
Total 231,119.56 0.00 231,119.56
Loss of Cash- Cash Shortages
Dept Name P a y r o l l Number
Opening Balance as at 01/04/11 Recoveries Closing Balance
as at 31/3/12 Comments
1003 Dominic Manakanyane 902410308 528.85 0.00 528.85
Efforts to get a write-off from Accountant General (Procurement) failed and the officer has been approached to settle the debt. Memo
Loss of Stores
Dept Name Payroll Number
Opening Balance as at 01/04/11 Recoveries Closing Balance
as at 31/3/12 Comments
1003
Gabaresepe Mhusiwa 718311503 121.93 0.00 121.93
Paid and adjusted in April 2012 after cut-off date. Memo
Bushi Modumedise 204813604 125.29 0.00 125.29 Same as above. Memo
Lucky J Molobeng 808112801 70.80 0.00 70.80 Same as above. Memo
318.02 0.00 318.02
PARAGRAPH 91: STATEMENT OF ADVANCES ACCOUNTS 131. (STATEMENT NO 15)
Suspense / Loss of Cash 390,076.71
Dept Opening Balance As At 01/04/11
Recoveries/ Adjustments
Closing Balance As At 31/3/12 Comments
1003 390,076.71 0.00 390,076.71
The initial request to write-off the amount was not supported by the MFDP. A re-submission was made on 13th April 2012 and a response was awaited. Memo
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PARAGRAPH 92: STATEMENT OF ARREARS OF REVENUE 132. (STATEMENT NO. 19)
Hydrological Data Fees – P120, 670
Name Opening Balance as at 01/04/11 Recoveries Closing Balance as
at 31/3/12 Comments
Geo Explo (Pty) Ltd 120,670.00 0.00 120,670.00
The company acknowledged the debt through AGC and made an undertaking to settle the debt in monthly instalments of P20 000.00 beginning June 2012. Memo
Borehole Cleaning- P106, 549
Name Opening Balance as at 01/04/11 Recoveries Closing Balance as
at 31/3/12 Comments
Geo Explo (Pty) Ltd 106,549.00 0.00 106,549.00
The company acknowledged the debt through AGC and made an undertaking to settle the debt in monthly instalments of P20 000.00 beginning June 2012. Memo
PARAGRAPH 93: STATEMENT OF LOSSES OF PUBLIC MONIES 133. & STORES (STATEMENT NO. 22 –TABLES A&B)
Losses of CashA.
Reported in previous years
Dept Name Payroll Number
Opening Balance as at 01/04/11
RecoveriesClosing Balance as at 31/3/12
Comments
1003Mpho Robert Singo
773512603 41,189.05 0.00 41,189.05
The Accounting Officer reported that Mr Singo was found guilty of the offence and currently serving an 18 months jail sentence effective 24th November 2011. He wrote to Accountant General on February 1st 2012 to enquire about the possibility of recovering the debt from the officer’s terminal benefits and a response was awaited. Memo
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PARAGRAPH 94: STATEMENT OF ADVANCES ACCOUNTS 134. (STATEMENT NO 15)
Loss of Cash – Cash Shortage
Dept Name Payroll Number
Opening Balance as at 01/04/11
RecoveriesClosing Balance as at 31/3/12
Comments
1003 Dialwa Maxi Diarua Chihonge 947410109 82,471.00 0.00 82,471.00
The case has been forwarded to the Director of Public Prosecution for assessment of evidence. Memo
PARAGRAPH 95: STATEMENT OF ARREARS OF REVENUE 135. (STATEMENT NO. 19)
1002 Prospecting licences:
Name Opening Balance as at 01/04/11 Recoveries Abandonment Closing Balance
as at 31/3/12 Comments
Firefox Investments 7,019.50 0.00 0.00 7,019.50
Letter of demand was sent to the company by AGC and the company was still to respond. Memo
Mago Resources 99,177.00 0.00 0.00 99,177.00 Abandonment requested on
26/04/2012. Memo
Mokgosi mining 45,366.90 43,367.00 0.00 1,999.90
An instruction to recover the balance was sent to AGC on 26/03/2012. Memo
Total 151,563.40 43,367,00 0.00 108,196.40
PARAGRAPH 97: STATEMENT OF BALANCES OF OTHER DEPOSIT 136. ACCOUNTS (STATEMENT NO. 14)
Deposits – Other
Dept Deposit De-scription
Opening Balance as at 01/04/11 Cr
Payments Deposits Adjustments Closing Balance as at 31/3/12 Comments
1003Deposit Fees Letlhakane 106-304-28;
91,320.00 100,549.85 9305.00 0.00 (75.15) Memo
Deposit- private firms liquidated damages
340,819.10 0.00 0.00 0.00 (340,819.10) Memo
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Dept Deposit De-scription
Opening Balance as at 01/04/11 Cr
Payments Deposits Adjustments Closing Balance as at 31/3/12 Comments
1002District Councils 106-104-1;
2,549,995.63 0.00 0.00 0.00 (2,549,995.63)
This is money owed to different C o u n c i l s because of the 50% rental that a c c u m u l a t e s to them. Payments were to be made to these Councils. Memo
1001
Global Telemeter Seismic Net Work
247,080.00 0.00 0.00 0.00 (247,080.00) Memo
1001National Steering Committee
126,224.00 0.00 0.00 0.00 (126,224.00) Memo
Support to ZAMCOM Secretariat
1,612,747.00 2,545,133.00 0.00 0.00 932,386.00 Memo
1003Water Connections Fees
4,404,742.00 4,375,594.00 202,569.00 0.00 (231,717.00) Memo
1001 Withholding Taxes; 760,276.00 608,894.00 0.00 0.00 (151,382.00) Memo
Total 10,133,203.73 7,630,170.85 211,874.00 0.00 (2,714,906.88)
PART II
PARAGRAPH 12: STATEMENT OF ASSETS AND LIABILITIES 137. (STATEMENT NO.1)
Dept Name Payroll Number
Opening Balance As At 01/04/11 Retirement Recovery
Closing Balance As At
31/3/12 Comments
Dr Cr
Matheatau Mpho 395515502 14 985.50 0.00 5,724.90 5 070.15 4 190.45
A letter was written to the debtor on 12th April 2012 requesting him to settle the debt. Memo
1003 Chadoka Bosele 009822007 1714.00 0.00 0.00 0.00 1714.00 Inadequate
evidence MemoMatsuntsube Ntshwarang 078421205 3 900.00 0.00 0.00 0.00 3900.00 Inappropriate
evidence. MemoGwamulumba Tshupoeng 060314005 1470.00 0.00 0.00 0.00 1470.00 Inadequate
evidence. Memo
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Israel Dothodzo 181813608 2745.00 0.00 0.00 0.00 2745.00 Inadequate
evidence MemoMosepele Mphuthi Cecilia
258322507 647.50 0.00 0.00 0.00 647.50 Memo
Peter Lesego 273121803 2712.00 0.00 0.00 0.00 2712.00 Inadequate evidence. Memo
Babusi Moagi 308915210 2706.00 0.00 0.00 0.00 2706.00Inadequate evidence. Memo
1003 Kgosietsile Daniel 373512200 4 550.00 0.00 0.00 0.00 4 550.00 Memo
Basupi Golebalamang 396514008 5 050.00 0.00 0.00 0.00 5 050.00 Memo
Nchochi Agnes 403525309 2 745.00 0.00 0.00 0.00 2745.00 Inadequate
evidence. MemoThabeng George 533816205 582.80 0.00 0.00 0.00 582.80 Inappropriate
evidence. MemoMmapadi Kegaisamang 537313607 2 204.00 0.00 0.00 0.00 2204.00 Inappropriate
evidence. MemoKgabo Keamogetse 468728901 9 583.00 0.00 0.00 0.00 9583.00 Inappropriate
evidence. MemoMaroba Kgopiso Bashi 477512805 1 006.50 0.00 0.00 0.00 1006.50 Inappropriate
evidence. MemoMoanakwena Gabalemogwe 555515004 525.05 0.00 0.00 0.00 525.05 Inadequate
evidence. Memo
Sesinyi Timon 664014803 2706.50 0.00 0.00 0.00 2706.50 Inadequate evidence. Memo
Gabatshwane Boitsheko 685527207 647.50 0.00 0.00 0.00 647.50
Imprest had been retired but neede validation. Ministry requested Accountant General to correct the anomaly. Memo
Elisha Allison 723416203 6 000.00 0.00 3,500.00 0.00 2,500.00 Recoveries on-going. Memo
Jacob Joseph 758613304 4 800.00 0.00 2 800.00 0.00 2,000.00 Recoveries on-going. Memo
Naolakgosi Onkemetse 780117907 3240.00 0.00 0.00 0.00 3240.00 Inadequate
evidence. MemoMoatlhodi Luisa 781624207 0.00 54.40 0.00 0.00 (54.40) Inappropriate
evidence. MemoPaya Boikobo Bashi 910019009 10,058.00 0.00 0.00 0.00 10,058.00 Inadequate
evidence. Memo
TOTAL 84,578.35 54.40 12,024.90 5070.15 67,428.90
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PARAGRAPH 21: STATEMENT OF ADVANCES ACCOUNTS 138. (STATEMENT NO. 15)
P & P Surcharges
Out of a total of P 20 204.68 P & P surcharges outstanding as at 31st March 2011, P5,878.00 has been recovered leaving a balance of P14, 326.68 still being pursued.
Dept Name PayrollNumber
Opening Balance As At 01/04/2011 Recoveries Closing Balance
As At 31/3/2012 Comments
1003
Montsho Leeme 010310508 111.00 0.00 111.00
Dismissed from Public Service because of absconding. It took long to trace him so as to get him to sign the liability schedule in order to prepare his terminal benefits. He was recently located and he has given the Ministry the go ahead to deduct the money from the benefits.Memo
Kgopo Victor 050718107 7 200.00 0.00 7 200.00 To be recovered from terminal benefits. Memo
Pitlagano Dicheleketo 312813104 863.18 0.00 863.18
The officer returned the lost stores and a request for write-off has been submitted to Accountant General. Memo
Obonetse Moikotlhai 491614900 599.95 0.00 599.95 To be recovered from
terminal benefits. Memo
Bokitla Mochobakhane 543418604 1557.55 0.00 1 557.55
Leave days paid were insufficient to cover all his debts. Ministry has written to BPOPF to request for approval to deduct the debt from his terminal benefits. Memo
Molefe Lucky 935817202 6 579.00 4 829.00 1 750.00 Recoveries on-going. Memo
TOTAL 16,910.68 4,829.00 12,081.68
Surcharges – Industrial Class
Dept Name Payroll Number
Opening Balance As At 01/04/11 Recoveries Closing Balance
As At 31/3/2012 Comments
1003 Ralebekwa S
104-0304-9000123 214.70 0.00 214.70
Ministry to request for write-off due to unavailability of source documents. Memo
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Industrial Class Emergency Advances
Dept
Name Payroll Number
Opening Balance As At 01/04/11 Recoveries Adjustment Closing Balance
As At 31/3/2012 CommentsDr Cr
Saokonga Galeilane 618713405 4 000.00 0.00 0.00 0.00 4000.00
Memo Adjusted after march 2012 cut-off date
Moeng Emmanuel 683817201 350.00 0.00 0.00 0.00 350.00 Memo
Reitseng Karabo 741911804 100.00 0.00 0.00 0.00 100.00 Memo
TOTAL 4,450,00 0.00 0,00 0.00 4,450,00
Advances- P&P Grade C4 & Below
Dept Name Payroll Number Opening Balance as at 01/04/11
Recoveries
Closing Balance as at 31/3/2012
Comments
1003
Kopong Keabetswe Ernst 010410413 6 000.00 5,000.00 1,000.00 Memo
Mothusi Boitumelo 649024511 5 500.00 0.00 5 500.00 Memo
Thipe Tshepho Biggie 864617701 10 664.00 6 665.00 3 999.00 Memo
Bogosi Florah 988726105 2 500.00 500.00 2 000.00 Memo
TOTAL 24,664.00 12,165.00 12,499.00
Imprest Recoveries
Dept Name Payroll Number
Opening Balance As At 01/04/11 Recoveries Closing Balance As
At 31/3/2012 Comments
Singo Mpho Robert 773512603 5 035.00 0.00 5,035,00
Amount will be deducted from the leave days after the liabilities schedule has been signed. Memo
Ramosesane Mosalagae 558310101 337.20 0.00 337.20
Still awaiting the internal auditor’s report on the signatures on the liability schedule. Memo
TOTAL 10 412.60 0.00 5,372.20
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Returned Cheques: P157, 406.48
Dept Opening Balance as at 01.04.2011
Recoveries/ Adjust-ments
Closing Balance As At 31/3/2012 Comments
1003 150,861.05 31 511.70 119,349.35 Memo
1004 6,545.43 4 906.15 1,639.28 Memo
TOTALS 157,406.48 36,417.85 120,988.63
PARAGRAPH 24: STATEMENT OF ARREARS OF REVENUE 139. (STATEMENT NO.19)
Prospecting licenses
Name Opening Balance As At 01/04/11 Recoveries Closing Balance As
At 31/3/2012 Comments
Rockover Resources 28 882.00 0.00 28 882.00 Letter of demand sent to the company on 24.04.12. Memo
Pam Botswana 14 915.00 0.00 14 915.00The company wrote a letter on 15.03..12 applying to relinquish the licenses.Memo
Ideal Enterprises 160 139.00 0.00 160 139.00 Letter of demand sent to the company on 24.04.12. Memo
Architect Enterprises 23 955.00 0.00 23 955.00 Letter of demand sent to the company on 24.04.12. Memo
Agas of Commodities 32 691.00 0.00 32 691.00 Letter of demand sent to the company on 24.04.12. Memo
Gold Comon Resources 30 971.00 0.00 30 971.00 Letter of demand to be written to
the company.Memo
Meifo 30 776.00 0.00 30 776.00 Letter of demand sent to the company on 27.04.12. Memo
NamemCo Energy 34 115.00 0.00 34 115.00 Letter of demand sent to the company on 24.04.12. Memo
Newport 98 792.00 0.00 98 792.00 Letter of demand sent to the company on 27.04.12. Memo
Chablis Enterprises 209 232.00 0.00 209 232.00Letter of demand sent to the company through their lawyer on 27.04.12. Memo
Maponya Consolidated 20 075.00 0.00 20 075.00 Letter of demand to be written to the company. Memo
TOTAL 684,543.00 0,00 684,543.00
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1003 Consumer Water Accounts
Name Opening Balance As At 01/04/11 Abandonments Closing Balance As
At 31/3/2012 Comments
Consumer Water Accounts
19,962,649.94 736,976.15 19,225,673.79
The balances in respect of all major villages consumer water accounts with the exception of Maun will be transferred to Water Utilities Corporation. Memo
PARAGRAPH 28: STATEMENT OF LOSSES OF PUBLIC MONIES 140. & STORES (STATEMENT NO. 22)
Losses of StoresA)
Reported in previous years
Dept Name Payroll Number
Opening Balance As At 01/04/11 Recoveries Closing Balance
As At 31/3/2012 Comments
1003
Bokitla C Mochobakhane 543418604 1 657.55 0.00 1 657.55
Written to NBFIRA and BPOPF to seek authority to deduct the debt from the terminal benefits. Memo
Obonetse Moikotlhai 49164900 599.95 0.00 599.95 To be recovered from
leave days. Memo
TOTAL 2,257.50 0.00 2,257.50
PARAGRAPH 29: ACCIDENTS TO GOVERNMENT MOTOR 141. VEHICLES
Dept
Name Payroll Number
Opening Balance As At 01/04/11 Recoveries
Adjust-ment
Closing Balance
As At 31/3/2012
Comments Dr Cr
Mosala Samuel 996316703 8 750.00 0.00 3 000.00 0.00 5 750.00 Recoveries on-going. Memo
1002
Pule Alfred 200612104 18 862.35 0.00 3 774.33 0.00 15 088.02 Recoveries on-going. Memo
Ngaka Keagile Doctor 724616006 4 811.00 0.00 3 396.00 0.00 1 415.00 Recoveries on-
going. Memo
Tuaka Kenneth Ofana 975913004 4 305.00 0.00 2 880.00 0.00 1 425.00 Recoveries on-
going. Memo
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1003
Ketshabe Ketshabe 035712506 7 945.20 0.00 3,817.00 0.00 4 128.20 Recoveries on-
going. Memo
Nkone Moremi 229212303 26 448.67 0.00 5 676.00 0.00 20 772.67 Recoveries on-going. Memo
Paul Mmoloki 230218200 2 000.00 0.00 716.10 0.00 1283.90 Memo
Baakanyang Robert 309214108 23,952.70 0.00 8,292.00 0.00 15,660.70 Recoveries on-
going. MemoDiphone Tekoyame 440819604 7 577.08 0.00 5,214.00 0.00 2,363.08 Recoveries on-
going. MemoNtwa Letsweletse 481812907 6 743.10 0.00 0.00 0.00 6 743.10 Case with the AGC.
Memo
1003
Kabelo-Manowe Onalethata 538515009 11 250.00 0.00 3 000.00 0.00 8 250.00 Recoveries on-
going Memo
Tuelo D 540713803 17 280.00 0.00 5 648.00 0.00 11 632.00 Recoveries on-going. Memo
Bokitla Chapson M. 543418604 60 911.25 0.00 0.00 0.00 60 911.25
Written to NBFIRA and BPOPF seeking authority to deduct the debt from terminal benefits. Memo
Ntebogang Sedimo 569310406 7 865.20 0.00 1 608.00 0.00 6 257.20 Recoveries on-
going. Memo
Kebadireng Samuel 630116000 4 276.70 0.00 3 228.00 0.00 1 048.70 Recoveries on-
going. Memo
Reitseng Karabo 741911804 4 824.48 0.00 0.00 0.00 4 824.48 Case with AGC. Memo
Mpaekae Kealeboga 792412703 13 140.00 0.00 0.00 0.00 13 140.00
Written to Water Utilities to recover from salary. Memo
Wabobi Ontehetse 865117400 4349.95 3 131.03 305.00 0.00 913.92 Recoveries on-
going. MemoMochotlhi George 905610609 208.29 0.00 0.00 0.00 208.29 Memo
Mosadi Kgomotso Comfort
946610801 12 300.00 0.00 3 600.00 0.00 8 700.00 Recoveries on-going. Memo
1004
Robert Angelister 152723501 556.50 0.00 0.00 0.00 556.50 Memo
Gungqisa Penda Edward 623013208 6 567.58 0.00 0.00 0.00 6 567.58
Adjusted after March 2012 cut-off date. Memo
Molefe Moses 188516301 1 227.04 0.00 891.00 0.00 336.04 Memo
Ramothogobeng Diane 683312407 4,899.10 0.00 0.00 0.00 4,899.10 Memo
TOTAL 261,051.19 3 131.03 55,045.43 0.00 202,874.73
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PARAGRAPH 70: NON-MOVING IMPREST142.
Dept Name Payroll Number
Opening Balance As At 01/04/11 Recoveries Closing Balance As
At 31/3/2012 Comments
1003
Tshotlane W Olebang 875728307 3 047.30 0.00 3 047.30 Still in consultation with
AGC. Memo
Bokitla C Mochobakhane 543418604 979.95 0.00 979.95
Written to NBFIRA and BPOPF on 24th April 2012 to seek authority to deduct the debt from terminal benefits. Memo
TOTAL 4,027.25 0.00 4,027.25
MINISTRY OF DEFENCE, JUSTICE AND SECURITY
PART IIPARAGRAPH 21: STATEMENT OF ADVANCES ACCOUNTS 143. (STATEMENT 15)
Surcharge – damage to government vehicles:
Department of Prisons and Rehabilitation
No. Name PayrollNumber
Opening Balance as at 01.04.11 Recovery Adjustment Closing Balance
as at 31.03.12 Comments
DR CR DR CR
Khuta Salani 082310400 7,350.00 Nil 2,940.00 Nil 4,410.00 NilDeduction on-going @ P245.00pm Memo
Ntshekisang Orebotse 280117205 24,840.00 Nil 4,554.00 Nil 20,286.00 Nil
Deductions on-going @ P414.00pm Memo
Selehile Selehile Sly 283813504 4,350.37 Nil 2,388.00 Nil 1,962.37 Nil
Deduction on-going @ P199.00pm Memo
Bernard Ndeke 449211802 26,039.05 Nil 7,272.00 Nil 18,767.05 NilDeductions on-going @ P606.00pm Memo
Dikepu Esau 910916006 12,844.72 Nil 4,296.00 Nil 8,548.72 NilDeductions on-going @ P358.00pm Memo
TOTAL 75,424.14 Nil 21, 450.00 NIL 53,974.14 Nil
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Advances – Industrial class:
Department of Prisons & Rehabilitation
Name Payroll Number
Opening Balance as at 01.04.11 Recoveries Refund Closing Balance
as at 31.03.12 Comments
DR CR DR CR
Gabaitse Lorato 041522998 nil 375.00 nil nil nil 375.00 Refunded after the March 2012
cut-off date. MemoTau Sewacho 365410707 1,399.90 Nil 199.90 Nil 1,200.00 Nil Deductions on-going@ P170.00
pm Memo
Total 1,399.90 375.00 199.90 nil 1200.00 375.00
Advances- P&P Grade C4 and Below:
Head Quarters
As at 31st March 2011, the outstanding balance under P & P Grade C4 and below was P18, 450.00 from which an amount of P18, 100.00 was recovered leaving a balance of P350.00.
Name Payroll Number
Opening Balance as at 01.04.2011 Recoveries Closing Balance as at
01.03.2012 Comments
DR CR DR CR
Bashanako Rapula Biki 187013409 4,200.00 Nil 3, 850.00 350.00 Nil Memo
Prisons & Rehabilitation- Advances P & P Grade C4 & Below
No.
NAME Payroll Number
Opening Balance as at 01.04.11 Recoveries Refunds Closing Balance as
at 31.03.12 Comments
Dr Cr Dr Cr
Jack Gomolemo 008816011 5,000.00 Nil 4,587.00 Nil 413.00 Nil Deductions on-
going
Lenong Tshenolo 030425507 4,740.00 Nil 4,345.00 Nil 395.00 Nil Deductions on-
going
Hulela joyce Mogatsakobe 032129503 7,000.00 Nil Nil Nil 7,000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Ramatlakapela Kitso 037115997 3,800.00 Nil 3,487.00 Nil 313.00 Nil Deductions on-
going
Ngwako Mokganedi 038917898 3,750.00 Nil Nil Nil 3,750.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
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IMompati Kale 039019793 7,000.00 Nil Nil Nil 7,000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Gabaitse Lorato 041522998 1,500.00 Nil 1,063.00 Nil 437.00 Nil Deductions on-
going
John Leatile 050914092 4,200.00 Nil 3500.00 Nil 700.00 Nil Deductions on-going
Segapo Baiphi 054915890 8,000.00 Nil 6,670.00 Nil 1330.00 Nil Deductions on-going
Ntau Ditiro 059811206 7,000.00 Nil Nil Nil 7,000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Ditlamelo Simon 065014506 6,000.00 Nil 5000.00 Nil 1,000.00 Nil Deductions on-
going
Ramosarwa Ramosarwa 295216902 3375.00 nil 3750.00 nil nil 375.00
Inadequate evidence of refund
Khuwe Tshepo 069716003 17,000.00 Nil 15,587.00 Nil 1,413.00 Nil Deductions on-going
Moepeng Mogami 077018208 1,250.00 Nil 1,500.00 nil Nil 250.00
Inadequate evidence of refund.
Sehubanyane Kethusegile 089915003 4,000.00 Nil Nil Nil 4,000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Ramokopelwa Mothusi 097716207 2,000.00 Nil Nil Nil 2000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Simeon Emmanuel 099316209 2,500.00 Nil Nil Nil 2,500.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Nthawe Thatayaone 104714516 4,000.00 Nil Nil Nil 4,000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
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Sebenyane Tom 131419207 6,000.00 Nil 5,000.00 Nil 1,000.00 Nil Deductions on-
going
Ntshupeng Doreen 136429707 8,000.00 Nil 6,670.00 Nil 1,330.00 Nil Deductions on-
going
Oageng Kenneth 185614805 6,200.00 Nil Nil Nil 6,200.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Rindo Mothusi 197914203 6,000.00 Nil Nil Nil 6,000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Makuku Phatsimo 215613517 4,000.00 Nil Nil Nil 4,000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Zigwa Tabona 219114214 625.00 Nil 500.00 Nil 125.00 Nil Deductions on-going
Montle Uyapo 241410803 4,000.00 Nil Nil Nil 4,000.00 Nil
The officer was dismissed from service in April 2010.
Legotlho Botswerere 258811207 10,000.00 Nil 8,340.00 Nil 1,660.00 Nil Deductions on-
going
Disho Kealeboga 270614202 10,000.00 Nil Nil Nil 10,000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Tshimologo Goitsemodimo 290312902 8,000.00 Nil 6,670.00 Nil 1,330.00 Nil Deductions on-
going
Mazongonya Otumiseng 291215500 4,000.00 Nil Nil Nil 4,000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Kadisa Leaname 292313904 6,000.00 Nil Nil Nil 6,000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Pilwane Moarabi 298212804 5,000.00 Nil 4,587.00 Nil 413.00 Nil Deductions on-
going
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Shianyana Ponatshego 307018313 12,000.00 Nil Nil Nil 12,000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Keabetswe Dineo 307919912 2,700.00 Nil 2,250.00 Nil 450.00 Nil Deductions on-
going
Ndubo Mompati 312715800 nil 542.00 nil nil nil 542.00
Inadequate evidence of refund
Matlhatse Matsoma 324516508 5,000.00 Nil 4,170.00 Nil 830.00 Nil Deductions on-
going
Sebopeng Odirile 347616419 2,500.00 Nil Nil Nil 2,500.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Thulaganyo Moleele 357716405 8,000.00 Nil Nil Nil 8,000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Keipidile Dibuile 363014006 11,930.00 Nil 5,890.00 Nil 6,040.00 Nil Deductions on-
going
Setoutwe Pheto 374218304 nil 300.00 nil nil nil 300.00 Inadequate evidence
Rantswaneng Ditiro 380917809 4,000.00 Nil Nil Nil 4000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Moabi Peter Thusego 382618504 1,500.00 Nil 1,375.00 Nil 125.00 Nil Deductions on-
going
Ranthokwane Boitumelo 383523408 3,600.00 Nil 3,300.00 Nil 300.00 Nil
Deductions on-going
Mokhobo Onkemetse 386211107 7,000.00 Nil 5,840.00 Nil 1,160.00 Nil Deductions on-
going
Rasepuru Keadimilwe 387013301 4,600.00 Nil Nil Nil 4,600.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Botshelo Joshua 400810810 9,000.00 Nil Nil Nil 9,000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
50th PAC MEETING 2010/2011 ACCOUNTS 132
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Mosounyane Goabaone 411316311 7,000.00 Nil 6,424.00 Nil 576.00 Nil Deductions on
going
Pono Phenyo 414510105 7,000.00 Nil 5,840.00 Nil 1,160.00 Nil Deductions on-going
Mogopodi Keetsene 446311400 2000.00 nil nil nil 2000.00 nil
Was said to have been refunded when he is still owing P2000.00
Malinda Marinkie 457420900 11,500.00 Nil 10,549.00 Nil 951.00 Nil Deductions on
going
Maphakela Molibi 458910300 15,231.00 Nil 13,970.00 Nil 1,261.00 Nil Deductions on-
going
Moses Monty 470317409 7,200.00 Nil 6,000.00 Nil 1200.00 Nil Deductions on-going
Sofaya Ephraim 471017319 3,000.00 Nil Nil Nil 3,000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Chako Oarabile 478212919 3,500.00 Nil Nil Nil 3,500.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
George Ogomoditse 485613810 5,000.00 Nil 4,500.00 Nil 500.00 Nil Deductions on-
going
Phuthegelo Daniel 487511602 7000.00 nil nil nil 7000.00 nil
Adjustment voucher prepared to effect recovery end of Mat 2012
Mazebedi Mosemme 497817207 7,000.00 Nil 4,170.00 Nil 2,830.00 Nil Deductions on-
going
Charles Goitseone 503411613 6,000.00 Nil 5,000.00 Nil 1,000.00 Nil Deductions on-
going
Radiporo Pono 506816914 3,000.00 Nil 2,500.00 Nil 500.00 Nil Deductions on-going
Boeng B. Zemona 510116912 4,800.00 Nil Nil Nil 4,800.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Gobuamang Tsumake 554519300 6,000.00 Nil 5,000.00 Nil 1,000.00 Nil Deductions on-
going
Dibeela Kagiso 532512403 nil 334.00 nil nil nil 334.00 Inadequate evidence
50th PAC MEETING 2010/2011 ACCOUNTS 133
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Letshwenyo Ngangwa 558212906 6,875.00 Nil 5,675.00 Nil 1,200.00 Nil Deductions on-
going
Lepodise Ontiretse 572219800 7,500.00 Nil Nil Nil 7,500.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Robert Teseletso 579514707 7,000.00 Nil Nil Nil 7,000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Makgoeng Ndiyane 584811704 8,000.00 Nil Nil Nil 8,000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Ntumisang Mogogi 585116808 5,400.00 Nil Nil Nil 5,400.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Loiti Amogelang 597011301 3,000.00 Nil Nil Nil 3,000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Ntshaanana Keoagile 594910400 4,300.00 Nil Nil Nil 4,300.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012
Malongwa Lebogang 597011301 9,000.00 Nil 7,500.00 Nil 1,500.00 Nil Deductions on-
going
Nthebe Morgan 601316010 6,000.00 Nil 5,500.00 Nil 500.00 Nil Deductions on-
going
Kau Keabetswe 602910615 2,400.00 Nil 2,200.00 Nil 200.00 Nil Deductions on-
going
Phometsi Nephig 607213216 7,000.00 Nil 6,424.00 Nil 576.00 Nil Deductions on-
going
Lesego Orapeleng 633317601 9,000.00 Nil 8,250.00 Nil 750.00 Nil Deductions on-
going
Mogodu Keoagile 656117701 6,000.00 Nil 5,500.00 Nil 500.00 Nil Deductions on-
going
Nkhori Mmoloki 656419817 6,300.00 Nil 5,250.00 Nil 1,050.00 Nil Deductions on-
going
50th PAC MEETING 2010/2011 ACCOUNTS 134
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Gaborone Ronald 660319705 5,000.00 Nil 4,170.00 Nil 830.00 Nil Deductions on-
going
Kenosi Johannes 661110207 3,332.00 Nil Nil Nil 3,332.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Sebitla Bakang 661212418 3,600.00 Nil Nil Nil 3,600.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Pilane Moganelo 664113007 3,500.00 Nil 2,920.00 Nil 580.00 Nil Deductions on-
going
Shabane Midah 672526600 10,000.00 Nil Nil Nil 10,000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Molosatlou Omphile 672918200 6,000.00 Nil Nil Nil 6,000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Samboko Mogae 690814001 3,000.00 Nil 2,750.00 Nil 250.00 Nil Deductions on-
going
Piniel Lovemore 693417003 6,000.00 Nil 5,000.00 Nil 1,000.00 Nil Deductions on-
going
Phetogo Mogogi 703811816 6,000.00 Nil Nil Nil 6,000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Kebakile Phineas 707211406 4,500.00 Nil Nil Nil 4,500.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Mangisi Albert 718415607 nil 750.00 nil nil nil 750.00 Inadequate evidence
Saubi Oarabile Bikie 756113409 nil 250.00 nil nil nil 250.00 Inadequate
evidence
Molosiwa Tumisang 760510007 8,000.00 Nil 6,670.00 Nil 1,330.00 Nil Deductions on-
going
Radikanono Reteng 769318000 5,000.00 Nil 4,587.00 Nil 413.00 Nil Deductions on-
going
50th PAC MEETING 2010/2011 ACCOUNTS 135
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Thupiso Lazarus 769917907 8,400.00 Nil 7,000.00 Nil 1,400.00 Nil Deductions on-
going
Timothy Itiseng 782418809 5,488.00 Nil 4,688.00 Nil 800.00 Nil Deductions on-
going
Masilo Ikanyeng 773418004 nil 600.00 nil nil nil 600.00 Inadequate
evidence
Matleelane Mpho 785526908 6,000.00 Nil Nil Nil 6,000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Moseki Nicholas 788217607 4,000.00 Nil 3,674.00 Nil 326.00 Nil Deductions on-
going
Nonyane Barobi 800014604 8,000.00 Nil 6,670.00 Nil 1,330.00 Nil Deductions on-
going
Letsogile Gosetsemang 803214216 4,981.00 Nil 2081.00 Nil 2,900.00 Nil Deductions on-
going
Gabatsholw Elias 805414504 7,000.00 Nil Nil Nil 7,000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Maruping Benjamin 809910604 nil 1050.00 nil nil nil 1050.00 Inadequate
evidence
Jonas Keletso 861914218 3,600.00 Nil Nil Nil 3,600.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Kgosinaga Agang 863710609 2,400.00 Nil 2,000.00 Nil 400.00 Nil Deductions on-
going
Moring Daniel 870019501 10,000.00 Nil 9,174.00 Nil 826.00 Nil Deductions on-going
Popo Onthusitse 875916309 6,000.00 Nil 5,000.00 Nil 1,000.00 Nil Deductions on-
going
Phokoje Tuelo 883315302 6,400.00 Nil 5,874.00 Nil 526.00 Nil Deductions on-going
Jameson David 884514302 7,750.00 Nil Nil Nil 7,750.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Ntana Moshi 881611400 nil 500.00 nil nil nil 500.00 Inadequate evidence
Segokotlo Lesego 882818800 3007.00 nil 3666.00 nil nil 659.00 Inadequate
evidence
50th PAC MEETING 2010/2011 ACCOUNTS 136
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Rapulane Kebuileng 896811403 6,000.00 Nil 5,000.00 Nil 1,000.00 Nil Deductions on-
going
Mantirisi Tshepho 904511310 4,500.00 Nil 3,750.00 Nil 750.00 Nil
Deductions on-going
Mugibelo Simisani 907014112 7,200.00 Nil 6,000.00 Nil 1,200.00 Nil Deductions on-
going
Molao Polly 913710105 7,000.00 Nil Nil Nil 7,000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Rantshwabi Boitshoko 932918002 8,400.00 Nil Nil Nil 8,400.00 Nil
Recovery to effect end of May 2012
Josaya Service 922412600 nil 167.00 nil nil nil 167.00 Inadequate evidence
Manthe Moemedi 941917515 3,500.00 Nil Nil Nil 3,500.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Tshosa Alfred 950812504 3,000.00 Nil 2,500.00 Nil 500.00 Nil Deductions on-going
Lebang Barulaganye 968117206 7,000.00 Nil Nil Nil 7,000.00 Nil
Adjustment voucher prepared to effect recovery end of May 2012.
Lazarus Tendani 973614409 8,400.00 Nil 7,000.00 Nil 1,400.00 Nil Deductions on-
going
Ntsosa Oreokame 978626400 9,000.00 Nil 8,250.00 Nil 750.00 Nil Deductions on-
going
Botsogile Otshwanamang 994613907 nil 584.00 nil nil nil 584.00 Inadequate
evidence
Mogopa Akanyang 996417204 nil 100.00 nil nil nil 100.00 Inadequate
evidence
Total 635,734.00 5177.00 322,757.00 nil 314,261.00 6461.00
MEMO.
50th PAC MEETING 2010/2011 ACCOUNTS 137
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PARAGRAPH24144. : STATEMENT OF ARREARS OF REVENUE (STATEMENT NO.19)
Total arrears of revenue outstanding for the Department of Prisons and Rehabilitation was P11, 941.71 which had accrued from private telephone charges. An amount of P192.90 was recovered leaving a balance of P11, 748.81.
Prisons and Rehabilitation Private Telephone Charges
No Name ID Number Opening Balance as at 01.04.11 Recoveries Closing Balanceas
at 31.03.12 Comments
DR CR DR CR
1 Wamorena Ramolefe 443814402 2,802.23 Nil Nil 2,802.23 Nil
Submitted for recovery effective May 2012.
2 Emelda Ramathudi 127810006 2,158.27 Nil Nil 2,158.27 Nil
Submitted for recovery effective May 2012.
3 Lethata Manne 860218207 683.02 Nil Nil 683.02 Nil
Submitted for recovery effective May 2012.
4 Dithapelo Tselaesele 073416606 2,392.18 Nil Nil 2,392.18 Nil
Submitted for recovery effective May 2012.
5 Kgalalelo Masole 321928800 779.09 Nil Nil 779.09 Nil
Submitted for recovery effective May 2012.
6 Pleasure Mmatli 444220314 1,284.87 Nil Nil 1,284.87 Nil
Submitted for recovery effective May 2012.
7 Keoagile Motshwaedi 671615802 613.45 Nil Nil 613.45 Nil
Submitted for recovery effective May 2012.
8 Otlametse Motshebe 914310806 487.98 Nil Nil 487.98 Nil
Submitted for recovery effective May 2012.
9 Shathani Thela 859713208 547.72 Nil Nil 547.72 Nil
Submitted for recovery effective May 2012.
Total 11,748.81 Nil Nil 11,748.81 Nil
MEMO.
PARAGRAPH 28: STATEMENT OF LOSSES OF PUBLIC MONIES AND 145. STORES (STATEMENT NO. 22)
Loss of Stores
Reported during the year under review
Name Amount of the loss
Amount Surcharged
Amount recovered
Written off
Closing bal as at 31/03/12 Comments
DR CR DR CR
Thabo Masilo 3,400.00 Nil 2,550.00 765.00 850.00 1,785.00 Nil
Deductions are on-going at P255.00 per month.
50th PAC MEETING 2010/2011 ACCOUNTS 138
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MEMO.
PARAGRAPH128. 146. OTHER NON- MOVING ADVANCES- (STATEMENT NO. 15)
Advances - C4 and Below
Opening bal as at 01/04/2011 Recoveries Closing bal as at
31/03/2012
NAME ID Debit Credit Debit Credit Comments
Molao Poloko 544122100 11,400.00 Nil Nil 11,400.00 Nil
Adjustment voucher prepared to effect recovery end of May2012 Memo
STATEMENT OF BALANCES OF OTHER DEPOSIT ACCOUNTS 147. (STATEMENT NO. 14)
Deposits- Private Firms Retention Money.
Name of contractor
ProjectDate of
retentionOpening bal as at 01/04/11
New retentions
Retention released
Closing bal as at 31/03/12
Comments
Shumba Projects (Pty) Ltd
Design, supply & installation of water treatment plant & rehabilitation of water supply scheme at Baines Drift prison
2008/09 97 370.65 Cr 124 812.62 131 125.85 91 057.42 Cr
Money belongs to BDF as contractor was owing BDF an advance of P95,400.00. Contractor requested that the retention be used to settle the account. Accounting Officer was still liaising with Accountant General to reconcile the account. Memo
50th PAC MEETING 2010/2011 ACCOUNTS 139
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MINISTRY OF LANDS AND HOUSINGPART I
PARAGRAPH 111 – AUDIT INSPECTION – DISTRICT 148. ADMINISTRATION – JWANENG
OccupantOpening balance
as at 01/04/11P
Recovered
P
Refunded
P
Closing Balanceas at 31/02/12
P Comment
Dr Cr Dr Cr
B. Lekoko 22,417.50 0.00 5,300.00 0.00 17,117.50 0.00 Recoveries on-going at P500.00 per month. memo
PARAGRAPH 139: STATEMENT OF ASSETS AND LIABILITIES 149. (STATEMENT NO.1)
Travelling Imprests
Name ofOfficer Org. Opening Balance
as at 01-04-11
AmountRetired
P
AmountRefunded
P
AdjustmentsP
Closing Bal. as at31/03/12
PComment
Dr Cr Dr Cr Dr Cr
Mongati Shimane 1801 1,612.55 0.00 0.00 0.00 0.00 3,035.00 0.00 1,422.45 Memo
PART IIPARAGRAPH 12: STATEMENT OF ASSETS AND LIABILITIES 150. (STATEMENT NO. 1)
Travelling Imprests
Name ofOfficer
Org.Opening Balance
as at 01-04-11Retired
PRefunded
PAdjustments
P
Closing Bal. as at31/03/12
PComment
Dr Cr Dr Cr Dr Cr
Thamage Cornelius Samuel
1804 272.80 0.00 0.00 0.00 0.00 0.00 272.80 0.00 memo
Matlhare Sylvia Kefilwe
1804 6,786.00 0.00 0.00 0.00 0.00 0.00 6786.00 0.00 memo
Obuseng Gasenone
1808 5,806.10 0.00 0.00 0.00 0.00 0.00 5,806.10 0.00 memo
Total 12, 864.90 0.00 0.00 0.00 0.00 0.00 12,864.90 0.00
50th PAC MEETING 2010/2011 ACCOUNTS 140
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PARAGRAPH 21: STATEMENT OF ADVANCES ACCOUNTS ( 151. STATEMENT NO 15)
Surcharge (Damage to Government Vehicle)
Name of Officer Org. Opening Balance
as at 01/04/11 Recovered Closing Balance as at
31/03/12 Comments
Dr Cr Dr Cr
Mangori Mphitiseng 1805 11,599.00 0.00 3,984.00 7,615.00 0.00
Recoveries on–going at P332.00 per month. Memo
Surcharge (P&P –Payroll)
Name of Officer Org. I.D. No.
Opening Balance as at 01/04/11
P
Recovered
P
Closing Balanceas at 31/03/12
P Comments
Malatsi Mokwena Gregory
1801 617416405 4,933.50 4,554.00 379.50
Recoveries on-going at P379.50 per monthMemo
Advances- P&P Grade C4 & Below
Name of Officer Org. ID. No.Opening Balance
as at 01/04/11P
Recovered
P
Closing Balanceas at 31/03/12
PComments
Kebonang Onalethata 1803 103726517 3,000.00 2,500.00 500.00Recoveries on-going at P250.00 per month
Makoba Reginah Mbene 1803 660820307 5,000.00 3,336.00 1,664.00Recoveries on-going at P417.00 per month.
Total 8, 000.00 5, 836.00 2,164.00
Memo .
50th PAC MEETING 2010/2011 ACCOUNTS 141
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Other Advances Accounts
Returned Cheques
ORG Name of Company
Opening Balance as at 01/04/11
P
Amount Recovered
P
Adjustments
P
Closing Balance as at 31/03/12
P
Comments
Dr Cr Dr Cr Dr Cr
1805 Sam Masunga 3,747.50 0.00 3,047.50 0.00 0.00 700.00 0.00 Memo
Loss of Cash (Non Sub-Ledger Account)
OrgOpening Balance as
at 01/04/11P
RefundedP
RecoveredP
Adjustments P
Closing Balance as at 31/03/12
PComments
Dr Cr Dr Cr Dr Cr
1803 12,588.00 0.00 0.00 0.00 0.00 0.00 12,588.00 0.00 Memo
The amount was still being investigated with assistance of MFDP.
PARAGRAPH 24: STATEMENT OF ARREARS OF REVENUE 152. (STATEMENT NO. 19)
Privately Leased Houses
No. Lessee
Opening Balance as at
01/04/11(Previous Years
Arrears) P
Opening Balance as at 01/04/11 (Current Year
Arrears)P
RecoveredP
AbandonedP
Closing Balance as at
31/03/12
P
Comments
2. Jane Nyoni 0.00 15,000.00 0.00 0.00 15,000.00 Memo
3. Ranjit Vappala 0.00 39,000.00 10,000.00 0.00 29,000.00 Memo
Total 54,000.00 10,000.00 0.00 44,000.00
50th PAC MEETING 2010/2011 ACCOUNTS 142
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Rent - Government Quarters (Pool Houses):
No. Lessee
Opening Balance
as at 01/04/11(Previous
Years)P
Opening Balance as at 01/04/11 (Current
Year)P
Amount Recovered
P
Amount Abandoned
P
Closing Balance as at 31/03/12
P
Remarks
1.Green Oageng(Molalapata
17,042.30 0.00 2,552.40 0.00 14,489.90Recoveries on-going at P212.70 per month Memo
2. Neo M. Dithole 55,226.00 0.00 0.00 0.00 55,226.00
AG’s drafted a fresh summons since the first was misplaced.Memo
3.
Sithandenzile H.Ramatebele(Msimanga)
117,308.75 0.00 200.00 0.00 117,108.75
Deputy Sherriff instructed to trace the debtor and confiscate the motor vehicle which had been attached for sale in execution. Memo
5. Nametso Kootshole 15,716.90 0.00 2,029.80 0.00 13,687.10
Recoveries on-going at P169.15 per monthMemo
6. Peggie S. Mokantsi 3,084.00 0.00 0.00 0.00 3084.00
There were no collections for the year under reviewMemo
7. Marshall Tladi 0.00 54,842.14 0.00 0.00 54,842.14
Letter of demand sent to Morwa but not served as he could not be located. Memo
8. Michael Morwamang 0.00 22,172.00 0.00 0.00 22,172.00 Case with AGC.
Memo
9. Ookeditse Kefetogile 0.00 31,103.00 0.00 0.00 31,103.00
AG’s has instituted action against respondent and awaiting service. Memo
10. Motlalepula Fembo 0.00 31,608.35 0.00 0.00 31,608.35
Deputy Sherriff was experiencing problems in executing writ of summons and AG’s has requested for nulla bona. Memo.
11. Tapologo Chako 0.00 4,669.00 0.00 0.00 4,669.00
Claims that her terminal benefits have not been paid and has suggested that arrears be deducted from them. Memo.
Total 208,377.95 144,394.49 4,782.20 0.00 347,990.24
The Committee was concerned about the low recovery rate under these accounts
50th PAC MEETING 2010/2011 ACCOUNTS 143
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Institutional & District Houses
Statement of Arrears of Revenue as at 31st March 2011 indicated an outstanding balance of P56, 244.73 from previous years and P36, 413.20 in respect of the year under review. Of this amount, a total of P40, 805.77 was recovered leaving a balance of P51, 852.16 as shown below:
No. Lessee
Opening Balance as at
01/04/11(Previous Years)
P
Opening Balance as at
01/04/11(Current Year)
P
Amount Recovered
P
Amount Abandoned
P
Closing Balance as at 31/03/12
P
Remarks
1.Easter PhiriKing
16,116.00 0.00 2,844.00 0.00 13,272.00Recoveries on-going at P237.00 per month – memo
2.Gladys Keboletse Kedikilwe
37,847.58 0.00 12,990.07 0.00 24,857.51Recoveries on-going at P1,115.46 per month – Memo
3. GraceRapoo 2,281.15 0.00 2,140.50 0.00 140.65 Memo
4. Friday Leburu 0.00 14,603.20 11,293.20 0.00 3,310.00
Recoveries on-going at 941.10 per month memo
6. Kennedy T. Modisa 0.00 15,264.00 4,992.00 0.00 10,272.00
Recoveries on-going at P1,248.00 per month Memo
Total 56,244.73 29,867.20 34, 259.77 0.00 51,852.16
Rent- State/Land Farms: P4, 108,655.56
Statement of Arrears of Revenue as at 31st March 2011 indicated an outstanding balance of P1, 405,763.29 from previous years and P2, 702,892.27 in respect of the year under review resulting in a total arrears of P4,108,655.56
On submitting arrears of revenue to MFDP, some arrears were erroneously omitted and others included which resulted in the total amount being understated in the ASA. Reconciliation is given below:
P
Balance as reported in ASA 4,108,655.56
Add: Amount erroneously omitted 568,908.00
Less: amount erroneously included (previous year) 151,547.00
Amount erroneously included (current year) 10,000.00
Adjusted balance as at 01.04.2011 4,516,016.56
50th PAC MEETING 2010/2011 ACCOUNTS 144
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A total of P 2,080,239.90 was recovered whereas an amount P118,938.62 was abandoned leaving a balance of P 2,316,838.04, the breakdown of which is given below:
Lessee
Opening Balance as at
01/04/11(Previous
Years)P
Opening Balance as at
01/04/11(Current
Year) P
Amount Recovered
P
Amount Abandoned
P
Closing Balance as at 31/03/12
P
COMMENTS
Kenmoir Portion 74,244.00 0.00 26,902.40 0.00 47,341.60 Recoveries on-going
Lesotho G.Mosarwe 23,588.00 0.00 500.00 15,305.92 7782.08
Amelia Mmamabolo 0.00 5,040.00 4,800.00 0.00 240.00 Recoveries on-going
Boitatolo M.Poroga 0.00 2,627.82 1,500.00 0.00 1,127.82 Recoveries on-going
Daniel M Shamukuni 0.00 3,320.00 1,400.00 0.00 1,920.00 Recoveries on-going
Deps Plant Hire 0.00 25,352.00 6,000.00 0.00 19,352.00 Recoveries on-going
Gabane Syndicate 0.00 4,473.00 4,000.00 0.00 473.00 Recoveries on-going
Mompoloki Malongwa 0.00 5,150.00 2,800.00 0.00 2,350.00 Recoveries on-
going
Pelotshweu Phofuetsile` 0.00 12,433.40 11,500.00 0.00 933.40 Recoveries on-
going
Wesi Holdings 0.00 5,420.00 1,800.00 0.00 3,620.00 Recoveries on-going
Sechele Syndicate 0.00 30,567.50 25,000.00 0.00 5,567.50 Recoveries on-going
Simisani K & B.E Kula 0.00 3,384.00 1,900.00 0.00 1484.00 Recoveries on-
going
Skm Modise Co 0.00 22,450.00 20,000.00 0.00 2,450.00 Recoveries on-going
Mlambo Syndicate 0.00 12,576.49 6,000.00 0.00 6,576.49 Recoveries on-going
X And T Investment 0.00 10,000.00 2,500.00 0.00 7,500.00 Recoveries on-going
Agro Business95,328.00 0.00 25,679.00 0.00 69,649.00
Requested for abandonment of the balance.
Botswana Ostrich Company 556,800.00 556,800.00 0.00 0.00 556,800.00
Requested for abandonment from MFDP on 24.10.11.
Freedman Rabantheng 24,839.00 6,204.50 0.00 0.00 31,043.50Requested for abandonment from MFDP on 07.11.11
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Gavin Blair Safaris 0.00 10,750.00 1,242.00 0.00 9,508.00
Requested for abandonment of balance from MFDP on 27.02.12
Interworld Products0.00
1,500.00 0.00 0.00 1,500.00
Requested for abandonment from MFDP on 27.02.12
Martin Leonard Setlhare 910.00 0.00 0.00 0.00 910.00
Requested for abandonment from MFDP on 28.04.11 & submitted additional info on 02.09.11
Modiri Badirwang 1,500.00 0.00 0.00 0.00 1,500.00Requested for abandonment from MFDP on 14.03.12
Ndiko Advisory Services 13,712.50 0.00 0.00 0.00 13,712.50
Requested for abandonment from MFDP on 22.11.11
Omphile Seopane 11,271.50 0.00 0.00 0.00 11,271.50
Requested for abandonment from MFDP on 13.04.11 & submitted additional info on 03.11.11
Phikwe Motors 280.000.00
0.00 0.00 280.00Requested for abandonment from MFDP on 06.12.11
Wayne Mlazie 11,091.75 0.00 0.00 0.00 11,091.75
Requested for abandonment from MFDP on 13.04.11 & submitted additional info on 03.11.11
Zac Construction 0.00 67,500.00 28,125.00 0.00 39,375.00
Requested for abandonment of the balance from MFDP on 22.12.11
Jeremiah Ramontsho 0.00 37.35 0.00 0.00 37.35 Still being investigated
Chobe Brigade Dev Trust 0.00 1,260.00 0.00 0.00 1,260.00 Demand notice sent
Elko Electronic Engineering 31119 4,000.00 0.00 0.00 0.00 4,000.00 With AGC.
Received Contact address for the Co on 13.12.11(Plot 14447) Co. Demand notice sent to one of the Directors, Webster Musaemura.
Elko Electronic Engineering 31120 4,000.00 0.00 0.00 0.00 4,000.00
Artie Boitshwarelo 7500.00 0.00 4,500.00 0.00 3,000.00Handed to AGC on 20.01.12 Recoveries on-going.
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Itereleng Hort Group 0.00 24,000.00 0.00 0.00 24,000.00 Awaiting response from MOA.
Kajeema Construction 7,000.00 5,707.00
0.00 0.00 12,707.00
Demand letter sent on 24.05.11.Registrar of Co advised that it is not active. Trying to locate Kajeema Swaziland (75% shareholding) Awaiting response from Registrar of Co Swaziland.
Kwazulu Syndicate 0.00 4,402.00 0.00 0.00 4,402.00
Tenant to fax receipt for 2011 by 24/01/12. Paid at Ghanzi.
Kwedu And Nata Syndicate 0.00 2,498.72 0.00 0.00 2,498.72
Demand letter sent on 20.07.11,30.11.11 & 03.02.12
Letsholonyana Tabona 0.00 80,000.00 0.00 0.00 80,000.00 Still under investigation.
Lobtrans Pty Ltd 2,000.00 0.00 0.00 0.00 2,000.00
Demand notice sent on 24.11.10.High Court informed that Co. had been liquidated and has advised that Ministry should request for assistance from liquidators…,.but this may be late as proof of claims had been completed.
Makatisa Sekgomanyane 0.00 12,500.00 0.00 0.00 12,500.00
Notice of termination sent to Legal Services 19.03.12
Mbatisi Bekezela 0.00
2,828.00 600.00 0.00 2,228.00
Demand letter sent 11.07.11 & 11.11.11.Intsructed Legal Services to terminate lease on 22.12.11.
Mopipi (Pty) Ltd0.00
10,625.00 0.00 0.00 10,625.00
Sent demand letter on 28.07.11 & 02.11.12& 23.12.11.Terminated on 17.02.12
Ogopoleng Batlanang 0.00 1,956.00 800.00 0.00 1,156.00 Recoveries on-going
Pitsane Dairy 0.00 10,500.00 0.00 0.00 10,500.00
Legal Advisor instructed to proceed with court process.
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Reginald Mosinyi 6,260.00 1,760.00 0.00 0.00 8,020.00 Terminated to request for eviction.
Regal Clan 21,165.00 0.00 0.00 0.00 21,165.00 Still under investigation.
Samuel Poloko 1,300.00 0.00 200.00 0.00 1,100.00 Demand letter sent on 22.12.11
Stephen B Sakasongo 0.00 30,701.00 0.00 0.00 30,701.00 Recommended for abandonment
Waboraro Seakgosing7,000.00
0.00 0.00 0.00 7,000.00
Rights Ceded to Dockbro back in 2001. Debt to be transferred to Dockbro. (Credit W. Seakgosing) Wrote to State Council to terminate.
Emerge 0.00 19,217.50 0.00 0.00 19,217.50Case withdrawn by AGC. Demand letter.
Otjiere Farmers 169.00 4,169.00 0.00 0.00 4,338.00
Case with AGC. Promised to pay by Jan ’12 paid at ghanzi
Agri Supply 26,661.00 91,894.20 0.00 0.00 118,555.20
Case with AGC. Notice to terminate sent 01.10.11 and application to evict.
Body Talk Panel Beaters 2,478.00 7,219.58 0.00 0.00 9,697.58
Case with AGC. Judgment passed on 14.02.12.that 9,000.00 be paid by 6 monthly payments between 29.02.12 - 31.07.12
Botswana Coop Union 2,200.00 0.00 0.00 0.00 2,200.00
Case with AGC awaiting response as to why it took long to prosecute.
Chabayagae Segwe 23,420.00 0.00 0.00 0.00 23,420.00
Case with AGC. Summons issued and served awaiting further instructions.
Chiepe Goaba 10,608.00 0.00 0.00 0.00 10,608.00 Still being investigated
Chobe District Council 0.00 715.00 0.00 0.00 715.00 Still being
investigated
David Norris65,021.00 62,516.80 10,000.00 0.00 117,537.80
Case with AGC. Recoveries on-going.
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I Fun Fair Holding83,929.50 0.00 0.00 0.00 83,929.50
Case with AGC Summons has been instituted, awaiting return of service from Sheriff, also requested assistance in locating defendant.
Gaborone Deltec58,390.00 36,717.75 0.00 0.00 95,107.75
Case with AGC Summons has been instituted & will be appearing on 16.04.12.
Galebocoe Lefenya7,041.25 0.00 0.00 0.00 7,041.25
Case with AGC. Default judgment has been granted, awaiting AG’s yet to execute.
Gemineye Group 7,500.00 5,000.00 600.00 0.00 11,900.00Case with AGC. Recoveries on-going.
Greenies Gardens 13,850.00 0.00 0.00 8,000.00 5,850.00Case with AGC. Recoveries on-going.
Kagiso Mojalemotho 10,323.00 6763.10 10,280.00 0.00 6,806.10Case with AGC Recoveries on-going.
Kelekganetse Motlamme 7,675.00 0.00 1535.60 0.00 6139.40
Case with AGC Recoveries on-going.
Kgotla Tshomane 1,000.00 1,750.00 0.00 0.00 2,750.00 Case with AGC (06.02.12)
Kubung Horticultural Group 2,300.00 10,750.00 0.00 0.00 13,050.00
Case with AGC. Requested AG’s to demand rental for the period after lease was signed.P5,220.00 (BAL: 7,830.00 has prescribed)
L.S. Globe20,998.00 0.00 0.00 0.00 20,998.00
Case with AGC. Default judgment granted. AG’s still to execute.
Letsweletse Mmope 120,000.00 120,000.00 0.00 0.00 240,000.00Case with AGC. Promised to pay within six months
Louis Nkomo12,725.00 0.00 0.00 0.00 12,725.00
Case with AGC. Lessee under liquidation, the in-coming lesse to pay arrears.
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Mathangwane Fanile 0.00 14,096.00 11,745.00 0.00 2351.00Case with AGC. Recoveries on-going
Moffat Molapisi5,000.00
0.00 0.00 0.00 5,000.00
Case with AGC. Demand letters sent on 26.11.10 & 22.12.11.
Mogaise Gokgana 593.00 5,821.00 0.00 0.00 6,414.00Case with AGC. Demand letter sent 02.02.12
More & More Electrical 3,500.00 0.00 0.00 0.00 3,500.00
Case with AGC. Requested for update on 21.02.12
Mositi Mutsenah 51,363.01 0.00 0.00 0.00 51,363.01Case with AGC. Defendant filed notice to plea.
Nac Executive Charter 29,700.00 0.00 0.00 0.00 29,700.00
Case with AGC. Requested for update on 21.02.12.Advised that action has prescribed & file closed.
Nectar Pty Ltd 80,000.00 0.00 21,800.00 0.00 58,200.00Case with AGC. Recoveries on-going
Nelson Kegakamang 14,549.00 13,353.65 0.00 0.00 27,902.65
Case with AGC Requested for update on 21.02.12.AG’s requested assistance in locating defendant.(18.10.11)
Nelson Tsayang 2,000.00 0.00 0.00 0.00 2,000.00Case with AGC. Requested for update from AGC.
Orange Botswana Kutlwano Police 0.00 60,674.20 0.00 0.00 60,674.20
Patrick Majola 8,000.00 0.00 0.00 0.00 8,000.00Case with AGC. Investigations of debt still on-going.
Paul Mapete 10,000.00 0.00 0.00 0.00 10,000.00 Case with AGC recoveries on-going
R.G. Frank Transport 6,000.00 0.00 0.00 0.00 6,000.00Case with AGC. Requested for update on 26.03.12
Rampajeja Agric Holdings 10,000.00 2,500.00 0.00 0.00 12,500.00
Case with AGC. Requested for update on 19.01.12
Reginah Reid5,904.00 13,776.00 0.00 0.00 19,680.00
Case with AGC.AGC has requested for physical address on 18.01.12
50th PAC MEETING 2010/2011 ACCOUNTS 150
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Ronald Sebego C/O Hlalefo 0.00 52,392.20 30,000.00 0.00 22,392.20
Case with AGC Recoveries on-going.
Ssg Investment 40,000.00 0.00 6000.00 0.00 34,000.00
Case with AGC. File closed –no physical address. Awaiting new instructions.
Tikkie Mothowakgosi 0.00 14,825.00 0.00 0.00 14,825.00 Case with AGC from 29.11.11
Tlou Holdings 9,000.00 0.00 0.00 0.00 9,000.00Case with AGC Requested for update on 26.09.11.
Top Air Services 31,010.68 0.00 0.00 18,000.00 13,010.68Case with AGC, Recoveries on-going
Toto Suping 7,110.00 2,370.00 0.00 0.00 9,480.00Case with AGC. Requested for update on 21.02.12
Total 1,107,008.19 1,520,844.76 269,709.00 41,305.92 2,316,838.03
Memo.
Rent-Offices
Lessee
Opening Balance as at
01/04/11(Previous Years)
P
Opening Balance as at
01/04/11(Current Year)
P
Recovered
P
Abandoned
P
Closing Balance as at 31/03/12
P
Comments
Colorado Enterprises
12,500.00 0.00 2,750.00 0.00 9,750.00 Recoveries on-going
Crystal C. Creation
35,424.00 0.00 0.00 0.00 35,424.00
Case with AGC under Civil Aviation Authority Management
Exporters Association Of Botswana
38,745.00 0.00 0.00 0.00 38,745.00Requested for abandonment from MFDP on 15.03.11
Kamogelo Lefenyo
2,000.00 2,000.00 0.00 0.00 4,000.00 Still being investigated
Kofifi Investments
98,230.00 0.00 33,250.00 0.00 64,980.00 Recoveries on-going
Price & Quality 176,000.00 0.00 0.00 0.00 176,000.00
Response from High Court regarding Estate Claim awaited
Tawana Clothing & Curtains
750.00 0.00 500.00 0.00 250.00 Recoveries on-going
50th PAC MEETING 2010/2011 ACCOUNTS 151
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Zambezi Safari 15,000.00 0.00 0.00 0.00 15,000.00Requested for abandonment from MFDP on 27.02.12
Zyntax Investment
18,454.00 0.00 0.00 0.00 18,454.00 Client served with summons.
Total 397,103.00 2000.00 36,500.00 0.00 362,603.00
Memo
Sale of State Land
Buyer
Opening Balance as at
01/04/11(Previous Years)
P
Opening Balance as at
01/04/11(Current Year)
P
RecoveredP
AbandonedP
Closing Balance as at 31.03.12
P
Comments
Baatlhodi B. Gaaogakwe 3785.40 0.00 0.00 0.00 3785.40
Requested for abandonment from MFDP on 13.02.12
Bonnie Magdeline Badirwang
8,943.02 0.00 0.00 0.00 8,943.02Requested for abandonment from MFDP on 13.02.12
Oitshupile Oatile 0.00 5,068.76 0.00 0.00 5,068.76
Requested for abandonment from MFDP on 13.02.12
Cedric Ramabele 0.00 28,705.75 0.00 0.00 28,705.75
Requested for abandonment from MFDP on 13.02.12
Dimbo Peter 114.31 0.00 0.00 0.00 114.31Requested for abandonment from MFDP on 29.02.12
Dzene Mannathoko 0.00 26,496.08 5,607.00 0.00 20,889.08
Requested for abandonment from MFDP on 01.12.11
Enock Patrick 0.00 7,215.84 0.00 0.00 7,215.84Requested for abandonment on 16.03.12
Gaebotswe Mmutle 0.00 526.56 0.00 0.00 526.56
Requested for abandonment from MFDP on 13.02.12
Gertrude K Maganu 14,168.94 0.00 0.00 0.00 14,168.94
Requested for abandonment from MFDP on 13.02.12
Gobotsamang Keletso 0.00 11,323.00 0.00 0.00 11,323.00
Requested for abandonment from MFDP on 13.02.12
Iketleng Kepaletswe 0.00 6,016.26 0.00 0.00 6,016.26
Requested for abandonment from MFDP on 13.02.12
Isabel Nonong 0.00 10,686.00 0.00 0.00 10,686.00Requested for abandonment from MFDP on 17.11.11
50th PAC MEETING 2010/2011 ACCOUNTS 152
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Ivy N Ngono 154.50 0.00 0.00 0.00 154.50Requested for abandonment from MFDP on 29.02.12
John Jolomba 0.00 4,304.00 480.00 0.00 3,824.00Requested for abandonment from MFDP on 13.02.12
Keamogetse Keorapetse 5,027.49 0.00 0.00 0.00 5,027.49
Requested for abandonment from MFDP on 13.02.12
Kebaagetse Mmolawa 2,259.00 0.00 0.00 0.00 2,259.00
Requested for abandonment from MFDP on 29.02.12
Kootsositse Kebarileng 0.00 3,264.50 0.00 0.00 3,264.50
Requested for abandonment from MFDP on 13.02.12
Leruo Gaesi 5,640.25 0.00 4,206.00 0.00 1,434.25Requested for abandonment on 16.03.12
Lesutile Keosentse 8,794.80 0.00 0.00 0.00 8,794.80
Requested for abandonment from MFDP on 29.02.12
Malebogo Lesolame 0.00 12,961.76 0.00 0.00 12,961.76
Requested for abandonment from MFDP on 17.11.11
Matshediso Motlhagodi 4,451.35 0.00 0.00 0.00 4,451.35
Requested for abandonment from MFDP on 13.02.12
Moses S. Gaselesego 19,224.80 0.00 5,000.00 0.00 14,224.80
Requested for abandonment from MFDP on 13.02.12
Moeng Collie Bareki 7,932..27 0.00 5,075.10 0.00 2,857.17 Requested for
abandonment 16.03.12
Moletlanyi M. Toise 7,967.36 0.00 0.00 0.00 7967.36
Requested for abandonment from MFDP on 13.02.12
Moremedi Otsile 0.00 3,642.80 0.00 0.00 3,642.80
Requested for abandonment from MFDP on 13.02.12
Moses Bashi Lesola 4,640.50 0.00 0.00 0.00 4,640.50
Requested for abandonment from MFDP on 29.02.12
Motlaleng F. Mosesane 8,611.60 0.00 0.00 0.00 8,611.60
Requested for abandonment from MFDP on 13.02.12
Onkemetse Gabanakgosi 0.00 6,695.78 0.00 0.00 6,695.78
Requested for abandonment from MFDP on 13.02.12
Onyana Nnoyi 7,763.01 0.00 5,400.00 0.00 2,363.01Requested for abandonment on 14.03.12
50th PAC MEETING 2010/2011 ACCOUNTS 153
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Paul Morolong 7,329.00 0.00 0.00 0.00 7,329.00Requested for abandonment from MFDP on 13.02.12
Phane Nthoiwa 0.00 5,336.00 0.00 0.00 5,336.00Requested for abandonment on 13.02.12
Raletsholo G Sebina 3,292.36 0.00 0.00 0.00 3,292.36
Requested for Abandonment from MFDP on 13.02.12
Roger Raseiteo 4,317.72 0.00 0.00 0.00 4,317.72Requested for abandonment from MFDP on 13.02.12
Shandulo Joseph 0.00 47,378.01 0.00 0.00 47,378.01
Requested for abandonment from MFDP on 13.02.12
Thebe Teso 0.00 20,298.53 0.00 0.00 20,298.53Requested for abandonment from MFDP on 13.02.12
Thomas Akambakamba 0.00 5,105.12 0.00 0.00 5,105.12
Requested for abandonment from MFDP on 13.02.12
Yaone Matlhadisa 0.00 10,300.00 0.00 0.00 10,300.00
Requested for abandonment from MFDP on 13.02.12
Timothy Kete Sibanda 4,520.52 0.00 0.00 0.00 4520.52
Requested for abandonment from MFDP on 13.02.12
Tumelo Baaitse 4,206.00 0.00 0.00 0.00 4,206.00Requested for abandonment from MFDP on 29.02.12
Margaret Oageng 20,823.10 0.00 3200.00 0.00 17,623.10
Requested for withdrawal from MFDP on 16.03.12
Tumpana Kebonang 0.00 24,779.99 0.00 0.00 24,779.99
Requested for abandonment from MFDP on 16.03.12
Elizabeth Koko 7,360.52 0.00 4,000.00 0.00 3,360.52 Recoveries on-going
Victoria Tladi 0.00 9,433.32 4,762.00 0.00 4,671.32 Recoveries on-going
Charles Masilo 0.00 29,928.34 19,300.00 0.00 10,628.34 Recoveries on-going
Tshireletso Tiro 0.00 16,608.00 1,400.00 0.00 15,208.00 Recoveries on-going
Kenyaditswe Matshabane 0.00 28,357.58 12,000.00 0.00 16,357.58 Recoveries on -going
Moses Manake 0.00 32,206.17 30,000.00 0.00 2,206.17 Recoveries on-going
Mabusa Mabusa 0.00 9,838.40 5,000.00 0.00 4,838.40 Recoveries on -going
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Paul Onamile 0.00 5,192.40 4900.00 0.00 292.40 Recoveries on-going
Mary Kubuetsile 0.00 8,532.00 7,248.00 0.00 1,284.00 Recoveries on-going
Oreeditse Motshegetsi 0.00 8,280.58 8,054.50 0.00 226.08 Recoveries on-going
Moatshe Jan Moatshe 0.00 17,650.20 9,500.00 0.00 8,150.20 Recoveries on-going
Kebolaelwang Tlhako 0.00 41,103.16 10,100.00 0.00 31,003.16 Recoveries on-going
Dintle Malemenyane 0.00 29,928.34 8,300.00 0.00 21,628.34 Recoveries on-going
Mogogi Ratshonka 0.00 18,532.74 16,300.00 0.00 2,232.74 Recoveries on-going
Moloko Madome 0.00 26,221.86 4,800.00 0.00 21,421.86 Recoveries on-going
Ogopotse Tlhogo 0.00 14,886.61 5,700.00 0.00 9,186.61 Request for withdrawal
26.03.12
Makama Legadiko 0.00 22,127.10 0.00 0.00 22,127.10 Requested for
withdrawal on 22.12.11
Simon Mmokwe 0.00 4,352.40 150.00 0.00 4,202.40 Requested for
withdrawal on 10.02.12
James Ditsela 0.00 41,664.60 0.00 0.00 41,664.60 Withdrawn on 13.12.11
Sinah Mabechu 0.00 11,304.52 0.00 0.00 11,304.52 Withdrawn on 03.1.12
Cry Molatlhegi 0.00 4,808.72 300.00 0.00 4,508.72 Withdrawn on 13.10.11
Daniel Fankie Simonda 0.00 18,367.90 0.00 0.00 18,367.90 Demand Notice sent on
22.12.11
Mogolodi G.Molebalwa 2,304.55 0.00 1,000.00 0.00 1,304.55 Requested for
withdrawal on 11.04.12
Jalang Diane 3,185.84 0.00 1,800.00 0.00 1,385.84 Pledged to pay by the 02.04.2012
Kutlwano Maruping 0.00 40,465.01 0.00 0.00 40,465.01 Pledged to pay by the
02.09.2012
Charles Johnson
4,529.00 0.00 1,300.00 0.00 3,229.00 Letter of demand sent on 14.02.12
TOTAL 171,347.21 679,894.69 184,882.60 0.00 666,359.30
Memo.
50th PAC MEETING 2010/2011 ACCOUNTS 155
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PARAGRAPH 27: STATEMENT OF LOSSES OF PUBLIC MONIES AND 153. STORES (STATEMENT NO. 22)
Loss of Cash
Reported During the Year under Review
File No. Name of Officer
Opening Balance as at 01/04/11
P
Recovered
P
Closing Balance as at 31/03/12
PComments
Dr Cr Cr Dr Cr
FDP 44/1/18/10-11Lands
Monametsi Moje 81,893.25 0.00 40,000.00 41,893.25 0.00 Memo
MINISTRY OF AGRICULTURE
PART I
PARAGRAPH 56: ARTIFICIAL INSEMINATION CENTRE 154. CONSTRUCTION PROJECT – RAMATLABAMA
Claim Of Refund Of P191, 741.00
This case was still with the Attorney General’s Chambers as per savingrams REF: L3/4/7295 I (73) dated 24th January 2012 and L3/4/7295 I (73) dated 2nd April 2012.
The Committee noted that there were two amounts at issue in this case namely P191,741.00 and P2,158,687.67 and could not establish which of the two was correct. Accounting Officer was requested to liase with AGC to establish which one was correct Memo
PARAGRAPH 57: STATEMENT OF ADVANCES ACCOUNTS 155. (STATEMENT NO.15)
Imprest Recoveries
DEPT. Name of Debtor
Opening Balance as at 01/04/11
Recoveries (P)
Write off (P)
Adjustments (P)
Closing Balance as at 31/03/2012 (P) Remarks
Debit Credit Debit Credit Debit Credit
DAHP Wedu Mphinyane 0.00 1, 966.02 0.00 0.00 0.00 0.00 0.00 1, 966.02
Trial date set for 10 May 2012. Memo
50th PAC MEETING 2010/2011 ACCOUNTS 156
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PARAGRAPH 59: STATEMENT OF ASSETS AND LIABILITIES 156. (STATEMENT NO. 1)
Travelling Imprest For The Year Ended 31st March 2007
Dept Name of Debtor
Opening Balanceas at 01/04/11 (P)
Net Balance
(P)
Recoveries
(P)
Write Off (P)
Adjustment
(P)
Closing Bal as at 31/03/2012
(P)Remarks
Debit Credit Debit Credit Debit Credit
DHPWedu Mphinyane
4, 226.90 0.00 4, 226.90 0.00 0.00 0.00 0.00 4, 226.90 0.00
Trial date set for 10 May 2012.Memo
PARAGRAPH 61: STATEMENT OF ADVANCES ACCOUNTS – 157. (STATEMENT NO. 15)
Surcharges – Damage To Government Vehicles For The Period Ended March 2008 A/C 41121
DEPT Name of Debtor
Opening Bal as at 01/04/11
(P)
Recoveries (P)
Write off (P)
Adjustment (P)
Refund (P)
Closing balance as at 31/03/2012
(P)
Remarks
Dr Cr Net Balance Dr Cr Dr Cr
CROPS Moikabi 3,600.00 0.00 3,600.00 3,300.00 0.00 0.00 0.00 0.00 300.00 0.00 Memo
DESC J. Khubu 2, 118.00 0.00 2,118.00 1980.00 0.00 0.00 0.00 0.00 138.00 0.00 Memo
TOTAL 5,718.00 0.00 5,718.00 5280.00 0.00 0.00 0.00 0.00 438.00 0.00
PARAGRAPH 63: STATEMENT OF ASSETS AND LIABILITIES 158. (STATEMENT NO.1)
Traveling Imprest
DEPT Opening Balance as at 01/04/2011 (P)
Recoveries (P)
Write off(P)
Refund (P)
Adjustments (P)
Closing balance as at 31/03/12
(P)Comments
Debit Credit Debit Credit Debit credit
VET SERV 1061.50 0.00 0.00 0.00 0.00 0.00 0.00 1061.50 0.00
Adjusted after March 2012 cut-off date. Memo
50th PAC MEETING 2010/2011 ACCOUNTS 157
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PARAGRAPH 64: STATEMENT OF DEPOSITS AND ADVANCES 159. (STATEMENTS 14 AND 15)
Surcharges – Damage To Government Vehicles A/C 41121
DEPT Opening Balance as at 01/04/11 (P)
Recoveries (P)
Write off (P)
Adjustment (P)
Refund (P)
Closing balance as at 31/03/2012
(P)Comments
Dr Cr Net Balance Dr Cr Dr Cr
CROPS 14 925.45 0.00 14 925.45 8, 529.00 0.00 0.00 0.00 0.00 6, 396.45 0.00 Memo
DAR 8, 861.60 0.00 8, 861.60 3, 146.00 0.00 0.00 0.00 0.00 5,715.60 0.00 Memo
DESC 25, 108.50 499.60 24, 608.90 7, 320.00 0.00 0.00 0.00 499.60 17 788.50 0.00 Memo
DVS 14, 404.37 0.00 14, 404.37 6, 255.37 0.00 0.00 0.00 0.00 8, 149.00 0.00 Memo
TOTAL 63 299.92 499.60 62,800.32 25, 250.37 0.00 0.00 0.00 499.60 38, 049.55 0.00
Surcharges – P&P A/C 41131
DEPT Opening Balance as at 01/04/11 (P)
Recoveries (P)
Write off (P)
Adjustment (P)
Refund (P)
Closing balance as at 31/03/2012
(P)Comments
Dr Cr Net Balance Dr Cr Dr Cr
DVS 4, 500.00 0.00 4, 500.00 3, 750.00 0.00 0.00 0.00 0.00 750.00 0.00 Memo
Loss Of Cash
DEPT Opening Bal as at 01/04/11 (P)
Recoveries(P)
Write off (P)
Adjustment (P)
Refund (P)
Closing bal as at 31/03/2012 (P) Comments
Dr Cr Net Balance Dr Cr Dr Cr
F. Dintsi 1, 167.29 0.00 1, 167.29 0.00 0.00 0.00 0.00 0.00 1, 167.29 0.00
AGC referred the case to MoA to assist in locating the debtor. Memo
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PARAGRAPH 65: STATEMENT OF ARREARS OF REVENUE 160. (STATEMENT NO. 19)
Dept Account DescriptionOutstanding Balance as at 01/04/11 (P)
Recovered (P)
Abandonment (P)
Closing balance as at 31/03/2012 (P) Comments
0503 24416 Bee Keeping Demonstration 8, 974.72 4, 880.64 0.00 4, 094.08 Recoveries on-
going. Memo
0504 23306Private Telephone charges
17, 066.53 0.00 0.00 17,066.53
Abandoned after the March 2012 cut-off date. Memo
TOTAL 26, 041.25 4,880.64 0.00 21,160.61
PARAGRAPH 66: STATEMENT OF ASSETS AND LIABILITIES 161. (STATEMENT NO.1)
Travelling Imprest
DEPT Opening Balance as at 01/04/11 (P)
Retired (P)
Write off (P)
Refund (P) Adjustment (P)
Closing balance as at 31/03/2012
(P)Comments
Debit Credit Net Balance Debit Credit Debit Credit
DCP 4, 721.15 0.00 4, 721.15 906.50 0.00 0.00 0.00 1, 728.55 2, 086.10 0.00
Still reconciling G.Morale and M Badubi Memo
DAR 2, 590.00 0.00 2, 590.00 1,036.00 0.00 0.00 0.00 0.00 1,554.00 0.00Modisane B & Matsaatho Memo
DAP 2, 936.00 0.00 2, 936.00 0.00 0.00 0.00 0.00 0.00 2936.00 0.00Inadequate evidence Memo
DABP 3, 165.00 516.15 2, 648.95 0.00 0.00 0.00 516.15 0.00 3,165.00 0.00Inadequate evidence Memo
TOTAL 13 412.15 516.15 12 896.10 1, 942.50 0.00 0.00 516.15 1,728.55 9741.10 0.00
50th PAC MEETING 2010/2011 ACCOUNTS 159
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PARAGRAPH 68: STATEMENT OF ADVANCES ACCOUNTS 162. (STATEMENT NO. 15)
Surcharges For Period Ended March 2010 – Damage To Government Vehicles A/C 41121
DEPT Opening Balance as at 01/04/11 (P)
Reco-veries
(P)
Write off (P)
Adjustment (P)
Refund (P)
Closing balance as at 31/03/2012
(P)Comments
Dr Cr Net Balance Debit Credit Debit Credit
DCP 25 584.29 499.60 25, 084.69 13,467.84 0.00 0.00 0.00 499.60 12, 116.45 0.00 Memo
DAR 11, 115.60 0.00 11, 115.60 5,400.00 0.00 0.00 0.00 0.00 5715.60 0.00
Recoveries on-going, Matebu N. Memo
AP 15, 180.00 0.00 15, 180.00 1, 380.00 0.00 0.00 0.00 0.00 13, 800.00 0.00
Letter written to officer & he has committed to paying P400 per month starting end of May 2012. Memo
DESC 34, 625.30 0.00 34, 625.30 10, 300.00 0.00 0.00 0.00 0.00 24, 325.30 0.00 Memo
DVS 53, 809.15 0.00 53, 809.15 24, 144.37 0.00 0.00 0.00 0.00 29, 664.78 0.00Recoveries on-going Memo
TOTAL 140 314.34 499.60 139, 814.74 54, 692.21 0.00 0.00 0.00 499.60 85, 622.13 0.00
Surcharges For Period Ended March 2010 – P&P A/C 41131
DEPT Opening Balance as at 01/04/11 (P)
Recoveries (P)
Write off (P)
Adjustment (P)
Refund (P)
Closing balance as at 31/03/2012
(P)Comments
Debit Credit Net Balance Debit Credit Debit Credit
CROPS 298.16 0.00 298.16 0.00 0.00 0.00 0.00 0.00 298.16 0.00 Memo
AP 2, 348.00 245.00 2, 103.00 1, 710.50 0.00 0.00 0.00 245.00 637.50 0.00
Letter written to T.Kgomo Memo
50th PAC MEETING 2010/2011 ACCOUNTS 160
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DEPT Opening Balance as at 01/04/11 (P)
Recoveries (P)
Write off (P)
Adjustment (P)
Refund (P)
Closing balance as at 31/03/2012
(P)Comments
Debit Credit Net Balance Debit Credit Debit Credit
TOTAL 2, 646.16 245.00 2, 401.16 1, 710.50 0.00 0.00 0.00 245.00 935.66 0.00
PARAGRAPH 69: STATEMENT OF ARREARS OF REVENUE 163. (STATEMENT NO. 19)
Dept Account DescriptionOutstanding
Balance as at 01/04/11(P)
Recovered (P)
Abandonment (P)
Closing Balance as at 31/03/2012 Comments
0510 23359 Laboratory Services 673.60 385.10 0.00 288.50 Memo
PARAGRAPH 70: STATEMENT OF LOSSES OF PUBLIC MONIES 164. AND STORES – (STATEMENT NO. 22)
Losses Of Stores
Reported During The Year Under Review
Year DepartmentLocation
Name ofOfficers Particulars
Amount of
Loss (P)
AmountRecovered
(P)
AmountWritten off (P)
AmountO/standing
(P)Remarks
04-SepHQ
Gaborone
S. Maphanyane
Loss of stores 22, 654.00 0.00 0.00 22, 654.00 Memo
PART II
PARAGRAPH 12: STATEMENT OF ASSETS AND LIABILITIES 165. (STATEMENT NO.1)
Travelling Imprest
DEPT NO. Opening Balance as at 01/04/11
Retired/ Recovered
Write -off Refund Adjustment Closing balance
as at 31/03/2012 Comments
Debit Credit Net Balance Debit Credit Debit Credit
DCP 28 54, 544.55 3, 077.85 51,
466.70 49, 746.90 983.00 0.00 2, 220.30 1, 728.55 2, 086.10 857.55 Memo
50th PAC MEETING 2010/2011 ACCOUNTS 161
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PARAGRAPH 21: STATEMENT OF ADVANCES ACCOUNTS 166. (STATEMENT NO.15)
Surcharges For Period Ended March 2011 – Damage To Government Vehicles A/C 41121
DEPT Opening Balance as at 31/03/11
Reco-veries
Write -off Adjustment Refund Closing balance
as at 31/03/2012Com-ments
Debit Credit Net Balance Debit Credit Debit Credit
HQ 11, 426.47 0.02 11, 426.45 2, 574.00 0.00 0.02 0.00 0.00 8852.47 0.00 Memo
DCP 44, 928.80 999.60 43, 929.20 27,731.24 0.00 0.00 0.00 999.60 17, 197.56 0.00 Memo
DAR 11, 723.60 0.00 11, 723.60 5, 722.00 0.00 0.00 0.00 0.00 6, 001.60 0.00 Memo
DAP 74, 733.90 0.00 74, 733.90 14, 371.90 0.00 0.00 0.00 0.00 60, 362.00 0.00 Memo
DESC 42, 952.90 0.00 42, 952.90 16, 192.00 0.00 0.00 0.00 0.00 26, 760.90 0.00 Memo
DVS 198, 780.76 606.23 198, 174.53 86, 514.08 0.00 3.23 0.00 456.00 112, 266.68 147.00 Memo
TOTAL 384 546.43 1, 605.85 382 940.58 153 105.22 0.00 3.25 0.00 1, 455.60 231 441.21 147.00
Surcharges For Period Ended March 2011 – P&P A/C 41131
DEPT Opening Balance as at 01/04/11 Recovered Write
–off Adjustment Refund Closing balance as at 31/03/2012 Comments
Debit Credit Net Balance Debit Credit Debit Credit
DCP 3, 376.86 0.00 3, 376.86 3, 078.70 0.00 0.00 0.00 0.00 298.16 0.00 Memo
DAP 637.50 245.00 392.50 0.00 0.00 0.00 0.00 245.00 637.50 0.00 Memo
DVS 10, 347.05 0.00 10, 347.05 9, 597.05 0.00 0.00 0.00 0.00 750.00 0.00 Memo
TOTAL 14 361.41 245.00 14 116.41 12 675.75 0.00 0.00 0.00 245.00 1,685.66 0.00
Advances For Period Ended March 2011 – Industrial Class – A/C 41231
DEPT Opening Balance as at 01/04/11 Recovered Write
–off Adjustment Refund Closing balance as at 31/03/2012 Comments
Debit Credit Net Balance Debit Credit Debit Credit
DAR 2, 550.00 0.00 2, 550.00 450.00 0.00 0.00 0.00 0.00 2, 100.00 0.00 Memo
50th PAC MEETING 2010/2011 ACCOUNTS 162
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Advances - P & P C4 & Below – A/C 41233
DEPT Opening Balance as at 31/03/11 Recovered Write
–off Adjustment Refund Closing balance as at 31/03/2012 Comments
Debit Credit Net Balance Debit Credit Debit Credit
DAHP 13, 671.45 0.00 13,671.45 11, 912.00 0.00 0.00 0.00 0.00 1, 759.45 0.00 Memo
DCP 86, 037.00 0.00 86, 037.00 76, 153.00 0.00 0.00 0.00 0.00 9, 884.00 0.00 Memo
DAP 76, 152.90 0.00 76, 152.90 72, 664.90 0.00 0.00 0.00 0.00 3, 488.00 0.00 Memo
DESC 65,764.00 0.00 65,764.00 59, 314.00 0.00 0.00 0.00 0.00 6,450.00 0.00 Memo
DVS 178, 788.20 8.00 178, 780.20 156, 673.60 0.00 8.00 0.00 0.00 22, 114.60 0.00 Memo
TOTAL 420 413.55 8.00 425, 805.55 376 717.50 0.00 8.00 0.00 0.00 43,696.05 0.00
PARAGRAPH 24: STATEMENT OF ARREARS OF REVENUE 167. (STATEMENT NO. 19)
Dept Account Description Outstanding Balance as at 01/04/11 Recovered Abandonment Closing Balance
as at 31/03/2012 Comments
0504 23306Private
Telephone charges
18, 592.18 1,337.20 17,066.53 188.45 Memo
0504 23329 Water Charges 69, 739.30 240.00 0.00 69, 499.30 Memo
0510 23306Private
Telephone charges
3, 816.44 335.49 0.00 3, 480.95 Memo
TOTAL 92 147.92 1912.69 17 066.53 73 168.70
PARAGRAPH 27: STATEMENT OF LOSSES OF PUBLIC MONIES AND 168. STORES – (STATEMENT NO. 22)
Losses Of Public Monies
DEPT. Name of Debtor Date of Loss Amount of Loss (P)
Recoveries (P)
Write off (P)
Closing Balance as at 31/03/2012 (P) Remarks
HQ M. Kgowe 28/07/2004 4, 870.40 0.00 0.00 4870.40 Memo
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Losses Of Stores
Year DepartmentLocation
Name ofOfficer Particulars Amount of
Loss AmountRecovered
AmountW r i t t e n off
AmountO/standing as at 31/03/12
Remarks
2009/10 HQ S. Maphanyane
Loss of stores 22, 654.00 0.00 0.00 22, 654.00
Appealed to Public Service Commiss ion Memo
TOTAL 22,654.00 0.00 0.00 22,654.00
Reported During The Year Under Review
Year DepartmentLocation
Name ofOfficer Particulars A m o u n t
of Loss AmountRecovered
AmountWritten off
AmountO/standing Remarks
20 Aug. Vet Office, Palapye
Wedu Mphinyane Loss of stores 6, 237.10 0.00 3, 118.55 3, 118.55 Still being
followed Memo
23 Sept. Vet Office, Serowe
Disang Keerate Loss of stores 258.80 0.00 0.00 258.80
Dismissed from service. Letter has been written to him notifying him to settle this amount Memo
25 Nov. Vet. Office, Ghanzi
Dithapelo Moronko P2,947.55
Hand/take over
5, 895.102,065.00
947.55
882.55Recoveries on-going Memo
Memo
Gaketshware Mokweni P2,000.00 1,400.00 600.00
TOTALS 12,391.00 3,465.00 4,066.10 4,859.90
PARAGRAPH 58: AUDIT OF ACCOUNTS OF THE NATIONAL 169. MANAGEMENT PLAN FOR ARABLE AGRICULTURE AND DAIRY DEVELOPMENT (NAMPAADD) PROJECT
Three Laptops got lost in the possession of;(b)
Keoagile Phirinyane i)
Takobana Mbulawa ii)
The loss of the Laptop loaned to Keoagile Phirinyane has since been reported.
The Laptop that was in Mr. Mbulawa’s possession got lost and it was not reported at the time of the audit. The loss report has been prepared for submission to the Ministry of Finance and Development Planning as required by the Supplies Regulations and Procedures.
Memo.
50th PAC MEETING 2010/2011 ACCOUNTS 164
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INDEPENDENT ELECTORAL COMMISSIONPARAGRAPH 12: STATEMENT OF ASSETS AND LIABILITIES 170. (STATEMENT 1)
Name Balance as at 31.03.2011Dr Recovered Balance as at 31.03.2012
Dr Comments
Ntsatsi Klassy 5,777.45 300.00 5,477.45 Memo
PARAGRAPH 21: STATEMENT OF ADVANCES ACCOUNTS 171. (STATEMENT NO.15)
Surcharge – damage to government vehicle
Name ID No.Balance as at
01.04.2011Recoveries
Balance as at 31.03.2012
Comments
Mokgalagadi Ontiretse Oageng
779413606 P15,465.50 P3,096.00 P12,369.50Deductions on going
Memo.
Advances – Permanent and Pensionable Grade C4 and Below
Name ID No. Balance as at 31.03.2011 Recoveries Balance as at 31.03.2012 Comments
Ramogala Mosibudi 754328208 P12,600.00 P11550.00 P1,050.00 Memo
PARAGRAPH 27: STATEMENT OF LOSSES OF PUBLIC MONIES 172. AND STORES (STATEMENT NO.22)
Reported during the year under review
Systematic fraud: P22, 700.00
Name ID No. Balance as at 01.04.2011 Recoveries Balance as at 31.03.2012 Comments
Ineeleng Alex Letlakala
576715802 P22,700.00 Nil P22,700.00
Amount will be recovered from his terminal benefits.
Memo.
The Committee advised the Accounting Officer to report on Arrears of Revenue for court cases in the next report.
50th PAC MEETING 2010/2011 ACCOUNTS 165
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DIRECTORATE OF PUBLIC SERVICE MANAGEMENTPART I
PARAGRAPH 22 – STATEMENT OF ARREARS OF REVENUE - 173. (STATEMENT NO. 19)
Defaulters Making Regular Payments
No. Name Reference (DPSM/AG’s Chambers)
Year of Resignation
Opening Balance as at 01/04/2011 Recoveries
Outstanding Balance as at 31/03/2012
Comments
1. Maite S. E. P42531 32, 732.08 3,000.00 29, 732.08 Memo.
2. Masithe Mama M.
P44115L3/4/3696 31/01/2001 56, 764.01 3,000.00 53,764.01 Memo.
3.
Moreri Amanda Bobeng(Mrs Toteng)
P45412 01/10/2000 8,507.50 2,750.00 5,757.50 Memo.
4. Ramodimoosi Joseph P26956 31/08/1995 785.01 0.00 785.01 Memo.
Total 98,788.60 8,750.00 90,038.60
PARAGRAPH 34 STATEMENT OF ARREARS OF REVENUE - 174. (STATEMENT NO. 19)
No Name Opening Balance as at 01.04.2011 Recovery Adjustment Write-off Closing Balance as
at 31.03.12 Comments
Debit Credit Debit Credit
1 Private Telephone Charges 785.56 0.00 0.00 0.00 0.00 785.56 0.00 Memo.
PART IIPARAGRAPH 12: STATEMENT OF ASSETS AND LIABILITIES 175. (STATEMENT NO.1)
Travelling Imprests
No Name Opening Balance as at 01.04.2011 Recovery Adjustment Write-
offClosing Balance as at 31.03.12 Comments
Debit Credit Debit Credit
1 Jacob Nkala 0.00 1,115.50 0.00 0.00 0.00 0.00 1,115.50 Memo.
2 Aron B. Motswakgakala 0.00 388.50 0.00 0.00 0.00 0.00 388.50 Memo.
3. Keone Alywn Sesinyi 10,083.70 0.00 0.00 0.00 0.00 10,083.70 0.00 Memo.
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Kelebogile Nkgakane 20,268.25 0.00 0.00 0.00 0.00 20,268.25 0.00
Took imprest at MESD. Memo
4 Boitumelo G. Matsheng 1,190.65 0.00 0.00 0.00 0.00 1,190.65 0.00 Memo.
3. Thapelo Sephuma 6, 520.50 0.00 0.00 0.00 0.00 6,520.50 0.00 Memo.
Total 38,063.10 1504.00 0.00 0.00 0.00 38,063.10 1504.00
PARAGRAPH 21: STATEMENT OF ADVANCES ACCOUNTS 176. (STATEMENT NO.15)
Surcharge – Damage To Government Vehicles
No Name Opening Balance as at 01.04.2011 Recovery Adjustment Write-
offClosing Balance as at 31.03.12 Comments
Debit Credit Debit Credit
1 S. M. Ngwaga 24,886.80 0.00 4,867.06 0.00 0.00 20,019.74 0.00 Memo.
PARAGRAPH 21: STATEMENT OF ARREARS OF REVENUE 177. (STATEMENT NO.19)
No Name Opening Balance as at 01.04.2011 Recovery Abandonment Write-
offClosing Balance as at 31.03.12 Comments
Debit Credit Debit Credit
1 Bond Defaulters 2,391,177.28 0.00 8,750.00 2,160,190.00 0.00 222,237.28 0.00 Memo.
2 Telephones 881.15 0.00 0.00 0.00 0.00 881.15 0.00 Memo.
Total 2,392,058.43 0.00 8,750.00 2,160,190.00 0.00 223,118.43 0.00
STATEMENT OF BALANCES OF OTHER DEPOSIT ACCOUNTS 178. (STATEMENT NO.14)
No Name Opening Balance as at 01.04.2011 Recovery Adjustment Wri te -
offClosing Balance as at 31.03.12 Comments
Debit Credit Debit Credit
1 Universal Builders 0.00 247,445.25 0.00 0.00 0.00 0.00 247,445.25 Memo.
50th PAC MEETING 2010/2011 ACCOUNTS 167
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BOTSWANA DEFENCE FORCEPART I
PARAGRAPH 18: STATEMENT OF ADVANCES ACCOUNTS - 179. (STATEMENT NO. 15)
Loss of Cash
Mr Dick Mothibi - P33, 208.84
Mr. Dick Mothibi misappropriated funds amounting to P36, 129.15. This was confirmed after a detailed investigation conducted by a Board of Enquiry (BOE). From the outstanding balance of P26,295.02 as at the last PAC sitting,. a total amount of P10, 584.00 was recovered leaving a balance of P15, 711.02 for which recoveries were on-going.
No Employee No Name Opening Balance as at 01.04.11 Recovered Closing Balance
as at 31.03.12 Comments
329611209 Dick Mothibi 26,295.02 10,584.0015,711.02
Recoveries on-going. Memo
PARAGRAPH 19: STATEMENT OF LOSSES OF PUBLIC MONIES 180. AND STORES (STATEMENT No. 22)
Losses of Cash – Reported in previous years
a) FDP44/2/2/06-07 : Isolated Incident: Mr. Kelebileone Moepedi –P73, 093.70.
Moepedi embezzled a total amount of P73, 093.70 out of which a balance of P58 752.70 was outstanding as at the 49th PAC sitting.. Of this balance, a total amount of P8, 767.00 was recovered from him leaving a balance of P49, 985.70. Mr. Moepedi has since left service and the balance will be deducted from his terminal benefits
Employee No Name Opening Balance
as at 01.04.11 Recovered Closing Balance as at 31.03.12 Comments
329615200 Kelebileone Moepedi 58,752.70 8,767.00 49,985.70
To be deducted from terminal benefits. Memo
PARAGRAPH 20: CONSTRUCTION OF HIGH COST HOUSES AT 181. SIR SERETSE KHAMA BARRACKS, MOGODITSHANE
The Accounting Officer reported that the above project was part of the abandoned BDF development projects which had continued to be difficult for BDF to investigate. However, upon inquiry on the progress of the case from DCEC, BDF was informed that part of the projects investigations were forwarded to Attorney General.
Memo.
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PARAGRAPH 21: STATEMENT OF ADVANCES ACCOUNTS 182. (STATEMENT NO. 15)
Surcharge – Damage to Government Vehicle
Employee No.
NameOpening Balance
as at 01.04.11Recovered
Closing Balance as at 31.03.12
Remarks Status
014915496MabikaS.Sonfula
6,938.41 2,161.60 4,776.81Case with AG. Debtor undertook to pay in 3 months but defaulted.
Memo
805614302Kopano Tshinogang
22,848.00 5,496.00 17,352.00 Recoveries on- going Memo
862210701Mohurutshe Marumo
9,540.00 3,521.00 6,019.00 Left service Memo
976813906Bolokang Kgosiyagae
6,371.00 4,512.00 1,859.00 Recoveries on- going Memo
TOTAL 45,697.41 15,690.60 30,006.81
BDF Fines Recovery – Payroll (304 – 118)
Employee No Employee Name
Opening Balance as at 01.04.11
Recovered Closing Balance as at 31.03.12 Remarks
054913113 Godfrey C. Nchinyi 2,285.10 0.00 2,285.10 To be deducted from terminal benefits. Memo
369515602 Batsile Kesupile 4,980.00 0.00 4,980.00 Interdicted. Memo
408715007 Morwadi M. Kgwatalala 22,762.15 11,892.00 10,870.15 Recoveries on-going. Memo
452718804 Tsie Brown Kabelo 6,275.85 5412.00 863.85 Recoveries on-going. Memo
748016906 Onyaditse Modubeki 42,511.50 11,868.00 30,643.50 Recoveries on-going. Memo
TOTAL 78,814.60 29,172.00 49,642.60
PART IISTATEMENT OF BALANCES OF OTHER DEPOSIT ACCOUNTS – 183. (STATEMENT NO. 14)
Deposits – Private Firms Retention Money
Total Deposits under Ministry of Defence, Justice and Security as per Annual Statement of Accounts for the Financial Year ended 31 March 2011 amounted to P22, 656,459.94.
50th PAC MEETING 2010/2011 ACCOUNTS 169
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The breakdown is as follows;
Headquarters 746,184.35
Botswana Defence Force 8,083,162.90
Botswana Police Service 13,624,979.85
Department of Prisons 138,484.92
Directorate of Corruption and Economic Crime 63,647.92
TOTAL 22,656,459.94
Retention monies continue to be received and paid out during the year. The analysis of the balance of P8, 083,162.90 for BDF is as follows;
Serial Contractor Retention Opening New Retentions Retention Adjusted to Closing
No. Date Balance as at Released Sundries Balance as
at
01.04.11 31.03.12
P P P P P
1 Abies Electrical and Maintenance (Pty) Ltd 31-Mar-11 5,800.00 0.00 0.00 5,800.00 0.00
2 African Minerals and Exploration (Pty) Ltd 24-Jan-12 0.00 568,455.97 0.00 0.00 568,455.97
3 Anchor Electrical (Pty) Ltd 14-Dec-11 0.00 307,088.75 153,544.37 0.00 153,544.38
4 A. S. A. Enterprises (Pty) Ltd 24-Feb-12 0.00 92,663.39 0.00 0.00 92,663.39
5 Asphalt Botswana (Pty) Ltd 3-Aug-11 0.00 15,659.23 0.00 0.00 15,659.23
6 Barloworld Equipment Botswana 6-Dec-11 0.00 552.00 0.00 0.00 552.00
7 Batsho Bldg Construct. 8-Jun-07 10,748.96 0.00 0.00 10,748.96 0.00
8 Big Times Civil and Electrical 6-May-09 21,641.13 0.00 0.00 21,641.13 0.00
9 Botswana Power Corporation 16-Jul-10 2,546.93 0.00 0.00 2,546.93 0.00
10 Charlton Electrical 20-Jan-11 39,817.22 0.00 0.00 39,817.22 0.00
11 China Jiangsu Int.(Botswana) 30-Jun-09 264,600.80 0.00 230,949.80 33,651.00 0.00
12 Compu-Evo Network 28-Sep-09 4,362.70 0.00 0.00 4,362.70 0.00
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13 CSC & EC (Pty) Ltd 23-May-07 1,584,721.65 0.00 1,479,944.50 104,777.15 0.00
14 Delta Air Conditioning Services (Pty) Ltd 15-Aug-11 0.00 4,313.90 2,156.95 0.00 2,156.95
15 Dibula Building Constrction (Pty) Ltd 25-Mar-11 74,858.35 112,135.73 93,497.02 0.00 93,497.06
16 Dikelese Proprietary Limited 18-Oct-10 1,882.55 0.00 0.00 0.00 1,882.55
17 Electrical Components 5-Jun-09 2,099.95 69,374.16 0.00 2,099.95 69,374.16
18 Envig (Botswana) (Pty) Ltd 31-Mar-09 24,588.95 0.00 0.00 24,588.95 0.00
19 Ezra & Ezra Construction 24-Dec-09 794,939.17 0.03 794,939.20 0.00 0.00
20 Fairdeal Shopfitters 20-Feb-09 2,035.55 0.00 0.00 2,035.55 0.00
21Frame-Tech (Pty) Ltd T/A Powerglo Control Systems
19-Mar-12 0.00 174,023.67 0.00 0.00 174,023.67
22 Kenrand Engineering 27-Oct-09 159,928.16 0.00 0.00 159,928.16 0.00
23 Landmark Projects 14-Dec-10 2,764,445.46 0.00 1,382,222.70 0.00 1,382,222.76
24 Lers Electrical Services (Pty) Ltd 18-Mar-11 10,919.00 0.00 0.00 10,919.00 0.00
25Lers Electrical Services (Pty) Ltd T/A Loapi Cleaning Services
28-Mar-12 0.00 38,553.75 0.00 0.00 38,553.75
26 Mamo Construction (Pty) Ltd 29-Jul-10 9,702.88 1,318.39 11,021.27 0.00 (0.00)
27 Mapande Investments 31-Mar-09 15,033.30 0.00 0.00 15,033.30 0.00
28 Mapeni & Sons 9-Sep-11 0.00 154,825.09 100,175.89 0.00 54,649.20
29 Mesh Holdings Construction (Pty) Ltd 13-Feb-12 0.00 86,498.58 43,249.29 0.00 43,249.29
30 Morale Investments (Pty) Ltd 28-Jan-11 17,786.07 1,323.01 19,109.08 0.00 (0.00)
31 Pache Investments (Pty) Ltd 25-Aug-11 0.00 63,912.81 63,912.81 0.00 0.00
32 Petcoll Holdings (Pty) Ltd 15-Mar-11 29,131.80 10,187.43 0.00 0.00 39,319.23
33 Pikul Group (Pty) Ltd 25-Mar-11 4,139.59 0.01 4,139.60 0.00 0.00
34 Pipework Services (Botswana) (Pty) Ltd 30-Jun-11 0.00 15,728.07 7,864.04 0.00 7,864.03
35 Power Profile (Gauteng) 12-Oct-09 131,837.70 0.00 0.00 131,837.70 0.00
36 Pulie’s Team (Pty) Ltd 25-Jul-11 0.00 103,300.22 103,300.22 0.00 0.00
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37 Quick Freeze (Pty) Ltd 7-Jan-11 6,768.73 0.02 6,768.75 0.00 0.00
38 RA & MO Building Constrction 18-Mar-11 14,701.25 20,281.12 17,491.18 0.00 17,491.19
39 RCL Engineering 19-Dec-07 49,591.92 0.00 0.00 49,591.92 0.00
40 Rural Building Construction 21-Mar-11 64,766.24 43,790.37 108,556.61 0.00 (0.00)
41 Rural Industries Innovation 31-Mar-09 65,042.71 0.00 65,042.71 0.00 0.00
42 Rural Industries Promotions (Botswana) 31-Mar-10 33,497.13 80,263.32 113,760.45 0.00 0.00
43 Shumba Projects 21-Mar-07 19,740.66 0.00 0.00 19,740.66 0.00
44Super Technical Engineering Services (Pty) Ltd
30-Mar-12 0.00 6,475.00 3,237.50 0.00 3,237.50
45 SVM Roadworks (Pty) Ltd 3-Aug-09 24,000.00 0.00 0.00 24,000.00 0.00
46 T. T. Renovators (Pty) Ltd 24-Mar-11 18,231.21 0.00 18,231.21 0.00 0.00
47 T & T Painters & Decoratots 6-May-09 51,878.60 0.00 0.00 51,878.60 0.00
48 TAMLAC (Pty) Ltd 31-Mar-02 75,000.00 0.00 0.00 75,000.00 0.00
49 Trust Construction & Engineering (Pty) Ltd 21-Mar-11 191,864.06 1,641,107.88 0.00 0.00 1,832,971.94
50 Tsiko Building Construction (Pty) Ltd 9-Feb-11 7,408.12 622.87 8,030.99 0.00 0.00
51 Vantage Point Investments 26-Nov-10 3,869.23 4,168.70 2,084.35 0.00 5,953.58
52 Zangwana Inc. (Pty) Ltd 25-Mar-11 1,479,235.17 996,965.43 545,229.00 0.00 1,930,971.60
TOTAL 8,083,162.90 4,613,588.90 5,378,459.49 789,998.88 6,528,293.43
The Committee wanted proof of new retentions, retention releases and adjustments.
Memo
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PARAGRAPH 21: STATEMENT OF ADVANCES ACCOUNTS 184. (STATEMENT NO. 15)
Advances – Imprest Recoveries – P17, 901.99
Out of a balance of P17, 901.99, an amount of P15, 013.46 had so far been recovered and P635.48 adjusted leaving a balance of P2, 253.05 which was being investigated.
Employee No Name Opening Balance as
at 01.04.11 Recovered Write-off
Closing Balance as at 31.03.12 Remarks
605117802 Bakwena, Fred G. 2,253.05 0.00 0.00 2,253.05 Being investigated.
Memo
Advances – P & P Grade C4 and Below P1, 914,408.62
Out of an outstanding Debit balance of P1, 934,743.29, a total of P1, 899,996.29 has been recovered while total credits of P13, 523.63 out of P18, 253.67 had been refunded, leaving a debit balance of P33 666.00 and a credit balance of P6 241.25 respectively.
Employee No
Employee Name
Opening Balance as at 01.04.11
Reco-vered
Refu-nded
Closing balanceas at 31.03.12 Remarks STATUS
DR CR DR CR
008112606 Sekonopo Ntotang
750.00 0.00 500.00 0.00 250.00 0.00 Investigating Memo
015813713 Phagane Kesetsenae
12 000.00 0.00 11 000.00 0.00 1000.00 0.00 Recoveries continue Memo
017810712 Majang, Karabo
0.00 209.00 0.00 0.00 0.00 209.00 To be refunded Memo
023212417 Batang, Tolani 0.00 334.00 0.00 0.00 0.00 334.00 To be refunded Memo
064815908 Sekwati Motswagothata
831.00 0.00 998.00 0.00 0.00 167.00 To be refunded Memo
073614805 Mando, Boiphetso J.
3,000.00 0.00 2,750.00 0.00 250.00 0.00 Recoveries continue Memo
097518502 Molefe, Onkabetse T.
5,000.00 0.00 4,000.00 0.00 1,000.00 0.00 Investigating Memo
132211500 Amos, Otsile 1,662.00 0.00 334.00 0.00 1,328.00 0.00 Investigating Memo
135610713 Mokento, Tshepo J.
0.00 200.00 0.00 0.00 0.00 200.00 To be refunded Memo
147713107 Groenewald, Marcelino
6,250.00 0.00 2,750.00 0.00 3,500.00 0.00 Recoveries continue Memo
148713614 Masole, Boga 8,000.00 0.00 7,337.00 0.00 663.00 0.00 Recoveries continue Memo
161314902 Gotsilemang, Ompuditse
330.00 0.00 0.00 0.00 330.00 0.00 Investigating Memo
173113605 Kesiilwe, Mmolotsi
0.00 167.00 0.00 0.00 0.00 167.00 To be refunded Memo
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196915901 Tangani, Tebogo W.
0.00 27.84 0.00 0.00 0.00 27.84 To be refunded Memo
208917517 Setung Oemisitse
6000.00 0.00 5500.00 0.00 500.00 0.00 Recoveries continue Memo
244715004 Mbaiwa, Zephania
1,000.00 0.00 0.00 0.00 1,000.00 0.00 Investigating Memo
250913602 Rasemphe, Mogolodi
619.00 0.00 0.00 0.00 619.00 0.00 Investigating Memo
256518609 Phenyo, Kabelo
0.00 40.00 0.00 0.00 0.00 40.00 To be refunded Memo
293816708 Tshabang, Tshepo
3,000.00 0.00 2,750.00 0.00 250.00 0.00 Recoveries continue Memo
308915413 Matlhabaphiri, Onkabetse B.
0.00 1,162.00 0.00 0.00 0.00 1,162.00 To be refunded Memo
337214302 Marape, Ipotseng
5,000.00 0.00 4,587.00 0.00 413.00 0.00 Recoveries continue Memo
407116612 Orefile, Modiri 2,000.00 0.00 1,837.00 0.00 163.00 0.00 Recoveries continue Memo
475316502 Machangana, Moses
0.00 167.00 0.00 0.00 0.00 167.00 To be refunded Memo
497613602 Mosidi, Keorapetse
750.00 0.00 0.00 0.00 750.00 0.00 Investigating Memo
498315607 Manong Tiroyaone
0.00 676.21 668.00 0.00 0.00 1344.21 To be refunded Memo
523619607 Mokopane Mashathine
3000.00 0.00 2750.00 0.00 250.00 0.00 Recoveries continue Memo
546210203 Mathumo, Motlhalefi
0.00 1,500.00 0.00 0.00 0.00 1,500.00 To be refunded Memo
555213716 Mogae, Otshidile
8,000.00 0.00 7,337.00 0.00 663.00 0.00 Recoveries continue Memo
566814916 Pitse, Gaopalelwe
2,000.00 0.00 1,837.00 0.00 163.00 0.00 Recoveries continue Memo
567014707 Foreman Khabluck
6000.00 0.00 5000.00 0.00 1000.00 0.00 Recoveries contune Memo
577213903 Botwaki, Omphitlhetse
6,000.00 0.00 5,500.00 0.00 500.00 0.00 Recoveries continue Memo
587811817 Majafe, Bakang
8,000.00 0.00 7,337.00 0.00 663.00 0.00 Recoveries continue Memo
635016008 Louis Enerst 2000.00 0.00 1837.00 0.00 163.00 0.00 Recoveries continue Memo
689914107 Kgope Samuel 5250.00 0.00 2500.00 0.00 2750.00 0.00 Investigating Memo
711717511 Thubu, Keetile U.
3,000.00 0.00 2,750.00 0.00 250.00 0.00 Recoveries continue Memo
713611813 Mokgosi, Joel 2,998.00 0.00 1,670.00 0.00 1,328.00 0.00 Investigating Memo
715710716 Meshack, Bokane
3,500.00 0.00 0.00 0.00 3,500.00 0.00 Investigating Memo
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803315405 Elijah, Goitseone
0.00 250.00 0.00 0.00 0.00 250.00 To be refunded Memo
807518219 Mpenya, Nginisi
2,700.00 0.00 0.00 0.00 2,700.00 0.00 Investigating Memo
850213613 Emang, Tshoganetso
900.00 0.00 0.00 0.00 900.00 0.00 Investigating Memo
851416404 Gaafofe, Kebaagetse
3,000.00 0.00 2,750.00 0.00 250.00 0.00 Recoveries continue Memo
852018007 Setilo, Mothusi 0.00 167.00 0.00 0.00 0.00 167.00 To be refunded Memo
880514305 Masike, Mmona T.
0.00 106.20 0.00 0.00 0.00 106.20 To be refunded Memo
890112101 Kealotswe Batodzi
300.00 0.00 0.00 0.00 300.00 0.00 Memo
901311002 Masifi Gabariele G.
3832.00 0.00 0.00 0.00 3832.00 0.00 Investigating Memo
907612914 Leabitsa, Emmanuel
8,000.00 0.00 7,337.00 0.00 663.00 0.00 Recoveries continue Memo
915018612 Date, Mbakiso B.
3,000.00 0.00 2,750.00 0.00 250.00 0.00 Recoveries continue Memo
937225901 Mononyane, Monde
4,317.00 0.00 3,600.00 0.00 717.00 0.00 Recoveries continue Memo
963216501 Pule, Moses M. 0.00 400.00 0.00 0.00 0.00 400.00 To be refunded Memo
978427004 Malebogo Matildah
4488.00 0.00 3680.00 0.00 808.00 0.00 Recoveries continue Memo
Total 136 477.00 5406.25 103 646.00 0.00 33 666.00 6241.25
BDF Fines Recovery – Payroll (304 – 118) - P676, 594.16
Employee No Employee Name Opening Balance
as at 01.04.11 Recovered Refunded Closing balance as at 31.03.12 Remarks Status
DR CR Memo
011115112 Molapo, Molapo P. 4,649.10 0.00 3,938.00 0.00 711.10 Recoveries Continue Memo
054913113 Nchinyi, Godfrey C. 2,285.10 0.00 0.00 0.00 2,285.10
To be deducted from terminal benefits Memo
071615808 Champane, Emanual 1,392.20 0.00 175.00 0.00 1,217.20 Investigating Memo
078813614 Nakedi, Laone 17,557.89 0.00 0.00 0.00 17,557.89 Left service Memo
118114502 Ramontsho, Sereto 3,823.80 0.00 2,880.00 0.00 943.80 Recoveries continue Memo
178219713 Maseenyane, Onkemetse W. 8,284.46 0.00 5,071.00 0.00 3,213.46 Recoveries continue Memo
211210117 Katshipi, Jimmy J. 1,017.47 0.00 0.00 0.00 1,017.47 Left service Memo
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236213705 Kooreme, Kefetoge S. 4,037.30 0.00 0.00 0.00 4,037.30 Left service Memo
271519405 Tlhaloganyo, Modiri R. 4,104.92 0.00 3,773.00 0.00 331.92 Recoveries continue Memo
329611209 Mothibi, Dick 26,295.02 0.00 10,584.00 0.00 15,711.02 Recoveries continue Memo
329615200 Moepedi, Kelebileone 58,752.70 0.00 9,564.00 0.00 49,188.70
To be reoovered from benefits Memo
362719608 Mathe, Galani E. 5,370.96 0.00 4,032.00 0.00 1,338.96 Recoveries Continue Memo
369515602 Kesupile, Batsile 4,980.00 0.00 0.00 0.00 4,980.00Interdicted, balance insufficient to cover recoveries.
Memo
408715007 Kgwatalala, Morwadi M. 22,762.15 0.00 11,892.00 0.00 10,870.15 Recoveries continue Memo
410616701 Lesole, Odirile 18,349.00 0.00 4,788.00 0.00 13,561.00 Recoveries Continue Memo
414012216 Mooketsi, Baganedi 8,275.81 0.00 6,636.00 0.00 1,639.81 Recoveries Continue Memo
452718804 Kabelo, Tsie B. 6,275.85 0.00 5,412.00 0.00 863.85 Recoveries Continue Memo
464719406 Tatlhelelo, Moremedi 6,406.59 0.00 4,881.29 0.00 1,525.30 Recoveries continue Memo
515913108 Maswe, Tshireletso 3,494.50 0.00 1,272.00 0.00 2,222.50 Investigating Memo
569314017 Kedikilwe, Kemodisa 10,427.02 0.00 6,960.00 0.00 3,467.02 Recoveries continue Memo
574510311 Kgatlhang, Golebaone 207.37 0.00 0.00 0.00 207.37 Investigating Memo
671715207 Modise, Kopang 4,544.75 0.00 2,090.00 0.00 2,454.75 Recoveries continue Memo
703811703 Seikano, Molefi M. 196,544.00 0.00 29,856.00 0.00 166,688.00 Recoveries Continue Memo
711912611 Mere, Oreeditse J. 4,709.96 0.00 3,837.21 0.00 872.75 Recoveries Continue Memo
748016906 Modubeki, Onyaditse 42,511.50 0.00 11,868.00 0.00 30,643.50 Recoveries Continue Memo
770015403 Aboneng, Ofentse O. 7,907.80 0.00 4,320.00 0.00 3,587.80 Recoveries Continue Memo
805717900 Thojane, Cosmos 11,517.94 0.00 7,680.00 0.00 3,837.94 Recoveries Continue Memo
865715407 Morake, Innocent M. 15,852.40 0.00 5,604.00 0.00 10,248.40 Recoveries Continue Memo
873110610 Wambo, Moreeetsi 3,897.36 0.00 2,760.00 0.00 1,137.36 Recoveries Continue Memo
897612712 Mothibi, Kagiso I. 5,558.04 0.00 556.00 0.00 5,002.04 Investigating Memo
904516812 Petros, Letsweletse 21,610.20 0.00 0.00 0.00 21,610.20 Investigating Memo
960115212 Kenneth, Ernest 3,363.36 0.00 0.00 0.00 3,363.36 Investigating Memo
973414205 Maswe, Phillip P. 9,895.15 0.00 3,300.00 0.00 6,595.15 Recoveries continue Memo
TOTAL 546 661.67 0.00 153 729.50 0.00 392 932.17
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MINISTRY OF TRADE AND INDUSTRYPART I
PARA 118: STATEMENT OF LOSSES OF PUBLIC MONIES AND 185. STORES (STATEMENT No.22)
Loss of cash
As at 31st March 2012, the outstanding balance under Loss of cash- cash shortage was still P4, 422.00. The Attorney General has been instructed to recover the outstanding sum. A response from AGC was awaited. Memo
PART IIPARAGRAPH 12: STATEMENT OF ASSETS AND LIABILITIES 186. (STATEMENT NO.1)
Travelling imprests
Name Opening bal as at 01/04/11 Retirement Closing bal as
at 31/03/12 Comments
Matale Bonang 511.15 Cr 0.00 511.15 CrImprest was said to have been retired but due to technical problems it was showing that the officer had a credit balance.
Lesetedi-Keothepile, Staffnurse Bangu 10 145.65 Cr 0.00 10 145.65 Cr
The officer applied for an imprest, the trip was not undertaken and the imprest was cancelled but the system still showed a credit balance against the officer. Matter was referred to MFDP for assistance and they were still attending to it.
Total (10 656.80) 0.00 (10 656.80)
Memo
STATEMENT OF BALANCES OF OTHER DEPOSIT ACCOUNTS – 187. (STATEMENT NO. 14)
Contractors Retention Deposits
Contractor Date
Opening balance as at 01/04/2012
Transactions for the year
Closing balance as at 31/03/2011 Comments
Dr Cr Released New retentions Dr Cr
Silver Jubille 0.00 4,337.50 0.00 0.00 0.00 4,337.50
Certificate of practical completion was not issued. DBES was investigating the matter.Memo
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IKatlego Investments
0.00 75,006.62 0.00 0.00 0.00 75,006.62
Contract has been terminated. Another contractor was engaged to complete the works. Funds will be transferred to consolidated fund. Memo
Dithebe & Silver Building
0.00 1,553.75 0.00 0.00 0.00 1,553.75
Certificate of practical completion was not issued. However this bal was transferred to the consolidated Fund as the retention is over 2 years. Memo
Tamlac PTY LTD
0.00 6,359.20 0.00 0.00 0.00 6,359.20
The contractor failed to complete the works hence termination of the contract and engagement of another contractor to complete the works. Funds will be transferred to consolidated fund Memo
Techno Team Technical Consultants
0.00 0.00 0.00 2894.90 0.00 2894.90 Still within 2 years to claim Memo
Reason Electrical
0.00 2,384.90 0.00 0.00 0.00 2,384.90 Still within 2 years to claim Memo
TM Electrical 0.00 0.00 0.00 1050.00 0.00 1050.00 Still within 2 years to claim. Memo
T value Srevices 0.00 0.00 0.00 2,388.50 0.00 2,388.50 Still within 2 years to claim Memo
Electronic Components
0.00 0.00 0.00 4,082.75 0.00 4,082.75 Still within 2 years to claim Memo
Makwa Construction
0.00 150,537.15 138,882.05 132,316.55 0.00 143,971.65 Still within 2 years to claim Memo
China Jiangsu International (PTY) LTD
0.00 184,905.00 0.00 1,942,271.00 0.00 2,127,176.00 Project still on-going. Memo
Sabini Builders (PTY) LTD
0.00 858.74 2170.88 2,627.95 0.00 1,315.81 Still within 2 years to claim Memo
Rauwe Building Construction
0.00 1,992.00 0.00 0.00 0.00 1,992.00 Still within 2 years to claim Memo
Boom Fencing 0.0 0.00 390.90 781.80 0.00 390.90 Still within 2 years to claim. Memo
Tiddler Building construction
0.00 0.00 737.88 7006.93 0.00 6,269.05 Still within 2 years to claim. Memo
TBS Building 0.00 0.00 698.88 7,434.90 0.00 6,736.05 Still within 2 years to claim. Memo
Dintwa Building Construction
0.00 0.00 2624.35 2,983.78 0.00 359.43 Still within 2 years to claim. Memo
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Cliffsonton 0.00 0.00 1525.40 3,050.85 0.00 1525.40 Still within 2 years to claim. Memo
Thaeric Investments
0.00 0.00 0.00 3649.35 0.00 3649.35 Still within 2 years to claim. Memo
Stemak Builders
0.00 0.00 0.00 17,009.50 0.00 17,009.50 Still within 2 years to claim. Memo
B&P Building Construction
0.00 0.00 0.00 31 029.00 0.00 31 029.00 Still within 2 years to claim. Memo
Hillcrest Services
0.00 0.00 0.00 22 289.35 0.00 22 289.35 Still within 2 years to claim. Memo
TOTAL 0.00 427 934.86 147 030.34 2 182 867.11
The Committee expressed concerns about the rush to transfer retention deposits to the Consolidated Fund without communicating with the contractors. Furthermore the Committee had noted that retention deposits were being transferred to Consolidated Fund within two years as per Financial Instructions and Procedures when the law requires such transfers to be done after 5 years.
In her response the Accounting Officer stated that she has always tried to contact the contractors concerned before transferring the funds but in vain as some of them had closed down while others had absconded before they completed projects and their whereabouts were unknown.
The Committee suggested that AGC should write a circular to all Accounting Officers giving clarification regarding the period to be allowed before transferring funds under deposit accounts to the Consolidated Fund. Memo
PARAGRAPH 21: STATEMENT OF ADVANCES ACCOUNTS 188. (STATEMENT NO. 15)
Surcharge – Damage to Government Vehicles- P83, 463.07
Name Opening bal as at 01/04/11 Recoveries Closing Bal as at
31/03/2012 Comments
Madzambi, Credit 16,386.00 2,811.85 13,574.15 Recoveries on going. Memo
Mogotsi, Dipuo Kagiso* 5,019.19 3,348.00 1,671.19 Recoveries on going. Memo
Ramaeba, Gareosenye* 13,497.45 3,960.00 9,537.45 Recoveries on going. Memo
Saendo, Motsaodi 19,778.00 4,752.00 15,026.00 Recoveries on going. Memo
Mokgele, Ramabokane* 8,544.00 4,464.00 4,080.00 Recoveries on going . Memo
Gaboitsiwe, Phetogo 12,582.85 600.00 11,982.85 Recoveries on going. Memo
Total 75,807.49 19,935.85 55,871.64
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Advances – P&P Grade C4 and below:
Name Opening balance as at 01/04/2011 Recoveries Adjustments Closing balance as
at 31/03/2012 Comments
Motlamedi Neo 10,000.00 9,174.00 0.00 826.00 Recoveries on-
going
Memo.
Loss of Cash – Cash shortages – other accounts (sub-ledger)
Name Opening balance as at 01/04/11 Recoveries Closing balance
as at 31/03/12 Comments
Fatima Lebengwa 4,422.00 0.00 4,422.00 AGC has been instructed to recover the outstanding balance
Memo.
PARAGRAPH 24: STATEMENT OF ARREARS OF REVENUE – 189. (STATEMENT NO. 19)
As at 31st March 2011, arrears of revenue outstanding were P44, 178.93 and P25, 595.75 had since been recovered leaving a balance of P16,493.21 which was still being followed up.
DepartmentsOpening Bal as at 01/04/11
Recoveries Abandon-ment
Interest Charged
Closing Bal as at 31/03/12
Comments
Department of Corporate Services
Telephone Bills•6994.13 2602.36 1745.47 0.00 2,646.30
Casualty returns have been passed to recover the amount. Memo
Department of industrial Affairs
Industrial Licenses•31,100.00 17,300.00 Nil 0.00 13,800.00
Ministry has requested for abandonment of industrial license arrears amounting to P10 700 and will continue to follow up the outstanding balance of P3100.00. Memo
TOTAL 38,094.13 19,902.36 1,745.47 0.00 16,446.30
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MINISTRY OF YOUTH, SPORT AND CULTUREPART I
PARAGRAGH 209: AUDIT INSPECTION – DEPARTMENT OF 190. SPORT AND RECREATION, MOLEPOLOLE
Debtors- N.A.A.V. Clique Trupaz P4 350.00
The Deputy Sheriff has been instructed to incarcerate the defendant Memo
PARAGRAPH 99: STATEMENT OF ARREARS OF REVENUE191. Headquarters
Private Telephone Charges
Name Opening balances as at 01/04/2011 Recoveries Abandonment Closing Balances as
at 31/03/2012 Comments
Dr Cr Dr Cr
E. Ntsimako 151.40 0.00 0.00 0.00 151.40 0.00 The matter has been referred to medical board Memo
PARAGRAPH 213: STATEMENT OF ADVANCES ACCOUNTS 192. (STATEMENT NO.15)
Surcharge-Damage to Government Vehicles
DepartmentOpening Balance as at 01/04/11
Recoveries Closing Balance as at 31/03/12 Comments
Dr Cr Dr Cr
Culture and Youth
Mbwe Realeboga
10,254.75 0.00 0.00 10,254.75 0.00Adjustment voucher raised to recover P1840.00 from leave days. Memo
Maake Godfrey 11,146.05 0.00 0.00 11,146.05 0.00
The evidence provided was unacceptable to the Committee. Further explanation was required about the overtime worked by this officer. Memo
Sport and Recreation
Lemogang Pako 6,240.00 0.00 3120.00 3120.00 0.00 Deduction on going Memo
Total 27, 640.80 0.00 3120.00 24 520.80 0.00
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Advances – Industrial class-Payroll
Dept Opening bal as at 01/04/11 Recoveries Closing bal as at 31/03/2012 Comments
Sport and RecreationLemogang Pako
1200.00 0.00 1200.00No evidence of recovery provided. Memo
PARAGRAPH 31: STATEMENT OF ARREARS OF REVENUE 193. (STATEMENT NO. 19)
Department of Sports and Recreation
Private Telephone Charges
Name Opening Balance as at 01/04/11 Recoveries Closing Balance as at 31/03/12 Comments
E. Rameleko 55.50 0.00 0.00 55.50 0.00
Accounting Officer wrote to DIT to recover the funds from his terminal benefits. Memo
Department of Sports and Recreation
Sundry Receipts
Name Opening Balance as at 01/04/11 Recoveries Adjustments Closing Balance as at
31/03/12 Comments
Dr Cr Dr Cr
Coca Cola 2,070.00 0.00 0.00 0.00 2 070.00 0.00 Memo
PARAGRAPH 35: STATEMENT OF LOSSES OF PUBLIC MONIES AND 194. STORES- (STATEMENT NO.22)
Loss of Public Monies
The officer was prosecuted in the Magistrates Court in Francistown and the Court ruled in favour of the Government.
Department Opening Balance as at 01/04/11
Recoveries Closing Balance as at 31/03/12 Remarks
Dr Cr Dr Cr
Melusi Khagule: DA Office Francistown
16 000.00 0.00 0.00 16,000.00 0.00
Mr Khagule should compensate Government with his terminal benefits amounting to P4, 097.18 and P619.45 from his leave days. The two cheques were being awaited from MFDP. Memo
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PART IIPARAGRAPH 12: STATEMENT OF ASSETS AND LIABILITIES 195. (STATEMENT NO: 1)
Travelling Imprest
Out of a balance of P272 424.40 which was outstanding as at 31st March 2011, P243,071.40 has been recovered and reconciled leaving a closing balance of P29,353.00
Department ID no: Opening Balance as at 01/04/11 Recoveries Reconciliation Closing Balance
as at 31/03/12Comments
DR CR Dr Cr DR CR
National Musium, Monuments and Arts and Gallery
Motlhanka, Gobonamang 267428206 1295.00 0.00 0.00 0.00 0.00 1,295.00 0.00 Memo
Sports and Recreation
Mapogo, Mathaio 140816002 2,496.00 0.00 0.00 0.00 0.00 2,496.00 0.00 Memo
Bose, Godfrey Basimanebotlhe 331214302 9344.75 0.00 0.00 0.00 0.00 9,344.75 0.00 Memo
Ramoleko, Esaleona 703411814 7869.50 0.00 0.00 0.00 0.00 7,869.50 0.00 Memo
Dept of Youth
Phampa Phillip 380018709 8347.75 0.00 0.00 0.00 0.00 8,347.75 0.00 Memo
Total 29,353.00 0.00 0.00 0.00 0,00 29,353.00 0.00
PARAGRAPH 21- STATEMENT OF ADVANCES ACCOUNTS-196. (STATEMENT NO: 15)
Surcharge-Damage to Government Vehicle
Department ID NO: Opening Balance as at 01/04/11
Recoveries Closing Balance as at 31/03/12 Comments
DR CR DR CR
Sport And Recreation
Nyadza, Koziba Lola 081720803 576.09 0.00 0.00 576.09 0.00AGC has withdrawn claims against the officer. Memo
50th PAC MEETING 2010/2011 ACCOUNTS 183
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Advances- Industrial Class-Payroll
Department Id Number Opening Balance as at 01/04/11 Recoveries Closing Balance as at
31/03/12 Comments
Dr Cr Dr Cr
National Library Service
Kenosi Oteng 070927308 750.00 0.00 0.00 750.00 0.00 Memo
Semausu, Lejona 125213004 666.00 0.00 0.00 666.00 0.00 Memo
Dept of Youth:Sethomo, Bosupeng
077611400 1195.00 0.00 0.00 1195.00 0.00Adjustment voucher raised to recover the debt. Memo
Total 2, 611.00 0.00 0.00 2,611.00 0.00
Advance-P&P C4 And Below
Department Id Number Opening Balance as at 01/04/11 Recoveries Closing Balance as at
31/03/12 Comments
Dr Cr Dr Cr
Headquarters
Maifale, Miss Tshegofatso Hildah
201429319 3,000.00 0.00 2,500.00 500.00 0.00 Deductions on going Memo
Loss of Cash
Loss of Cash-(Non Sub-ledger Accounts)
Department Opening Balance as at 01/04/11 Recoveries Closing Balance as at 31/03/12 Comments
Sport and Recreation Dr Cr Dr Cr
Molepolole Sports Complex 250.00 0.00 0.00 250.00 0.00 Memo
Culture and Social Welfare 4162.00 0.00 0.00 4162.00 0.00 Memo
Total 4412.00 0.00 0.00 4 412.00 0.00
50th PAC MEETING 2010/2011 ACCOUNTS 184
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Other Advance Accounts-Returned Cheques
Department ID no: Opening Balance as at 01/04/11 Recoveries Refund/
ReconciliationClosing Balance as at 31/03/12 Comments
Headquarters Dr Cr Dr Cr
Batshani Tjiyapo 1200.00 0.00 0.00 0.00 1200.00 0.00
Cheque was deposited but dishonoured and the debtor is being followed up to settle the debt Memo
Sport and Recreation
Cassey Dee Training 3000.00 0.00 0.00 0.00 3000.00 0.00
Cheque was deposited but dishonoured and the debtor is being followed up to settle the debt Memo
Total 4 200.00 0.00 0.00 0.00 4 200.00 0.00
PARAGRAH 24: STATEMENT OF ARREARS OF REVENUE-(STATEMENT 197. NO.19)
Department Description Opening Balance as at 01/04/11 Recoveries Closing Balance as at 31/03/12
Dr Cr Dr Cr
Sports and Recreation Sundry Receipts 1,7619.00 0.00 0.00 17,619.00 0.00
Private Telephone Charges 55.50 0.00 0.00 55.50 0.00
Stadium Fees 26 083.25 0.00 0.00 26 083.25 0.00
Total 43,757.75 0.00 0.00 43,757.75 0.00
50th PAC MEETING 2010/2011 ACCOUNTS 185
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Memo
2205: Department of Sports and Recreation
Stadium Fees
Name Opening Balance as at 01/04/11 Recoveries Adjustments Closing Balance as at 31/03/12 Comments
Dr Cr Dr Cr
Misc V Nico 75.00 0.00 0.00 0.00 75.00 0.00 Memo
Misc V Green 75.00 0.00 0.00 0.00 75.00 0.00 Memo
Misc V Green 75.00 0.00 0.00 0.00 75.00 0.00 Memo
Misc Football Club 75.00 0.00 0.00 0.00 75.00 0.00 Memo
Misc Football Club 75.00 0.00 0.00 0.00 75.00 0.00 Memo
Misc Football Club 75.00 0.00 0.00 0.00 75.00 0.00 Memo
Miscellaneous FC 75.00 0.00 0.00 0.00 75.00 0.00 Memo
North West District (BOPSSA)
9800.00 0.00 0.00 0.00 9800.00 0.00 Memo
Maun Secondary School
400.00 0.00 0.00 0.00 400.00 0.00 Memo
Nhabe Regional F/Ball ASS
600.00 0.00 0.00 0.00 600.00 0.00 Memo
S & CD Public Health Division
1200.00 0.00 0.00 0.00 1200.00 0.00 Memo
S & CD Social Workers W/shop
800.00 0.00 0.00 0.00 800.00 0.00 Memo
Ngwato Land Board 75.00 0.00 0.00 0.00 75.00 0.00 Memo
Director DBES/Lob. 1300.00 0.00 0.00 0.00 1300.00 0.00 Memo
Premier League 900.00 0.00 0.00 0.00 900.00 0.00 Memo
Total 15,600.00 0.00 0.00 0.00 15 600.00 0.00
50th PAC MEETING 2010/2011 ACCOUNTS 186
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2205: Department of Sports and Recreation
Sundry Receipts
Name Opening Balance as at 01/04/11
Recoveries Abandonments /Write-off Adjustments Closing Balance
as at 31/03/12 Comments
Dr Cr Dr Cr
E.N Changate 6000.00 0.00 0.00 0.00 0.00 6000.00 0.00
Attorney General has applied for default judgement Memo
Premier League 9019.00 0.00 7918.75 0.00 0.00 1,100.25 0.00
Still investigating the difference of P1100.25 Memo
Masilo CJSS 300.00 0.00 0.00 0.00 0.00 300.00 0.00 Memo
Total 15 319.00 0.00 7 918.75 0.00 0.00 7 400.25 0.00
PARAGRAGH 27: STATEMENT OF LOSSES OF PUBLIC MONIES AND 198. STORES- (STATEMENT NO.22)
Loss of Public Monies
Department Opening Balance as at 01/04/11 Recoveries Closing Balance as at 31/03/12 Comments
Sport and RecreationMolepolole Sports Complex 250.00 0.00 250.00 Memo
INDUSTRIAL COURT PART I
PARAGRAPH 26 – STATEMENT OF BALANCES OF OTHER 199. DEPOSIT ACCOUNTS - (STATEMENT NO. 14)
Industrial Court Receipts
Item Name Opening Balances as at 01/04/11 Amount paid Closing Balance as at
31/03/12 Comment
Dr Cr Dr Cr Dr Cr
1. 376 820 007 Boitumelo Lebitla 0.00 250.00 0.00 0.00 0.00 250.00 Memo.
2. Mooki Galeboe 0.00 50.00 0.00 0.00 0.00 50.00
No proof of c o l l e c t i o n . Memo.
TOTAL 0.00 300.00 0.00 0.00 0.00 300.00
50th PAC MEETING 2010/2011 ACCOUNTS 187
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STATEMENT OF ADVANCES ACCOUNTS (STATEMENT NO.15)Returned Cheques (Account No. 41942)
Drawer’s Name Cheque No. Amount Comments
Dr Cr
Super Ject (Pty) Ltd 000243 5 773.00 0.00Matter was referred to AGC and a response was awaited from the Attorney General’s Chambers.Memo.
PART IIPARAGRAPH 12: STATEMENT OF ASSETS AND LIABILITIES 200. (STATEMENT NO.1)
Travelling imprests
Name Payroll Number Opening Balances as at 01/04/11 Amount retired Closing Balance as at
31/03/12 Comments
Dr Cr Dr Cr Dr Cr
Mogami M. Tshegofatso 008 325 402 5,946.65 0.00 0.00 0.00 5,946.65 0.00
Fully retired but receipt not found.Memo.
PARAGRAPH 114: AUDIT OF ACCOUNTS - SALARY 201. OVERPAYMENT – BANYANA MOSWANG
Name Payroll No. Opening Balances as at 01/04/11 Recovered Closing Balance as at
31/03/12 Comments
Debit Credit Debit Credit
Banyana Moswang 586 422 005 10 317.00 0.00 0.00 10 317.00 0.00
Deductions from salary started in April 2012. Memo.
50th PAC MEETING 2010/2011 ACCOUNTS 188
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STATEMENT OF BALANCES OF OTHER DEPOSIT ACCOUNTS 202. (STATEMENT NO.14)
Receipts and Payments
Name Payroll No. Opening Balances as at 01/04/11 Recovered Closing Balance as at
31/03/12 Comments
Debit Credit Debit Credit
Dikana Keolebogile 791 927 504 0.00 811.20 0.00 0.00 811.20 Memo.
Ramasophori Phodiso Pauline
598 929 406 0.00 562.50 0.00 0.00 562.50 Memo.
Kabe Tebogo 975 125 308 0.00 790.40 0.00 0.00 790.40 Memo
Mantswe Ontiretse Veronica
341 327 502 0.00 2,433.60 0.00 0.00 2,433.60 Memo.
Total 0.00 4,597.70 0.00 0.00 4597.70
Unclaimed Court Deposit
Name Payroll No. Opening Balances as at 01/04/11 Recovered Closing Balance as at
31/03/12 Comments
Debit Credit Debit Credit
Osadi Nnaswe 393 925 205 0.00 650.88 0.00 0.00 650.88 Memo.
B. Mogwera 285 520 400 0.00 653.35 0.00 0.00 653.35 Memo.
Kereng Seleto 265 914 708 0.00 159.75 0.00 0.00 159.75 Memo
Peter Powell Makwati 467 710 802 0.00 200.00 0.00 0.00 200.00 Memo.
Jack Kedisisaletse 470 225 008 0.00 1,753.30 0.00 0.00 1,753.30 Memo.
Molatlhegi Abel Thebe
709 614 300 0.00 1,500.00 0.00 0.00 1,500.00 Memo.
Tlhoniphani Vari 644 180 15 0.00 950.40 0.00 0.00 950.40 Memo.
Mojagi Gaotlhobogwe
382 272 00 0.00 413.60 0.00 0.00 413.60 Memo.
Blessing Nchemachema
BN 178197 0.00 500.00 0.00 0.00 500.00 Memo.
Continental Motors 0.00 1,745.62 0.00 0.00 1,745.62 Memo.
Just Bread IC 16/08 0.00 15,000.00 0.00 0.00 15,000.00 Memo.
Safety Security 0.00 4,241.20 0.00 0.00 4,241.20 Memo.
Sandmaster IC 1376/06 0.00 450.00 0.00 0.00 450.00 Memo.
Total 0.00 28,218.10 0.00 0.00 28,218.10
50th PAC MEETING 2010/2011 ACCOUNTS 189
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PARAGRAPH 21: STATEMENT OF ADVANCES ACCOUNTS 203. (STATEMENT NO.15)
Advances - Returned Cheques
Name Opening Balances as at 01/04/11 Recovered Closing Balance as at 31/03/12 Comments
Debit Credit Debit Credit
Gentechniques 0.00 2,342.00 0.00 0.00 2,342.00
Adjusted after the March 2012 cut-off date. Memo.
PARAGRAPH 24: STATEMENT OF ARREARS OF REVENUE 204. (STATEMENT NO.19)
Name Payroll No. Opening Balances as at 01/04/11 Recovered Closing Balance as at
31/03/12 Comments
Debit Credit Debit Credit
Sinah Rankwane 631 122 402 1.47 0.00 0.00 1.47 0.00 Memo.
Baoketsi Ngwako 715 510 709 5.91 0.00 0.00 5.91 0.00 Memo.
Ronetta Dipatane 699 246 00 67.41 0.00 0.00 67.41 0.00 Memo.
B. Mothobi 109 326 0403 129.59 0.00 0.00 129.59 0.00 Memo.
Rosemary Moagi 211 720 706 1,232.96 0.00 0.00 1,232.96 0.00 Memo.
Irene Kgengwenyane 952 323 104 249.26 0.00 0.00 249.26 0.00 Memo.
Akanyang Mogotsi 178 221 807 249.97 0.00 0.00 249.97 0.00 Memo.
K. N. Makgale 209 020 607 35.89 0.00 0.00 35.89 0.00 Memo.
Tirelo Nyambe 850 151 02 25.61 0.00 0.00 25.61 0.00 Memo.
Kedibonye Segokgo 404 621 005 232.14 0.00 0.00 232.14 0.00 Memo.
Game Raposo 492 827 905 226.16 0.00 0.00 226.16 0.00 Memo
I. U. Mooki 358 712 508 18.03 0.00 0.00 18.03 0.00 Memo.
Bonkimetse Phetolo 800 124 05 3.89 0.00 0.00 3.89 0.00 Memo.
Lebogang Lesetlhe 85314702 107.04 0.00 0.00 107.04 0.00 Memo
Phazha Maswela 199227002 34.13 0.00 0.00 34.13 0.00 Memo
Total 2619.46 0.00 0.00 2619.46 0.00
50th PAC MEETING 2010/2011 ACCOUNTS 190
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MINISTRY OF ENVIRONMENT, WILDLIFE AND TOURISM
PARAGRAPH 12: STATEMENT OF ASSETS AND LIABILITIES 205. (STATEMENT NO.1)
Travelling Imprests:a)
WASTE MANAGEMENT AND POLLUTION CONTROL
Name ID Numbers
Opening Balance as at 01/04/2011
(P)
Recoveries(P)
Closing Balance as at 31/03/2012
(P)Comments
Dr Cr Dr Cr
Sethomo Balikile 147916005 758.50 nil nil 758.50 Nil
It was noted that the imprest was retired in April 2011 but there was no proof that the unused cash balance of P758.50 was paid back.
Ntshese Orapeleng 974219606 5,595.00 nil 4,757.50 837.50 Nil
Imprest retired in May 2011but no receipt for unused cash of P837.50
Kgeenyana Moneedi 562310903 nil 807.00 nil nil 807.00
Imprest retired September 2004, but it is still reflecting in the GABS System due to technical error.
Total 6,353.50 807.00 4,757.50 1,596.00 807.00
Memo
FORESTRY AND RANGE RESOURCES
Name ID Numbers
Opening Balance as at 01/04/2011
(P)
Recoveries(P)
Closing Balance as at 31/03/2012
(P)Comments
Dr Cr Dr Cr
Magobadi Kabelo 465011101 4,410.00 nil 3,860.00 550.00 Nil
It was noted that the imprest had been retired in April 2011but there was no proof that the unused cash balance of P550.00 was paid back.
Memo
50th PAC MEETING 2010/2011 ACCOUNTS 191
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PARAGRAPH 21: STATEMENT OF ADVANCES ACCOUNTS 206. (STATEMENT NO.15)
Surcharges- Damage to motor vehicles (i)
WILDLIFE AND NATIONAL PARKS
Name ID NumbersOpening Balance as at 01/04/2011
(P)
Recoveries(P)
Closing Balance as at 31/03/2012
(P)Comments
Dr Cr Dr Cr
Phutietsile Tebogo 001315409 6,287.90 nil 5,820.00 467.90 Nil Recoveries continuing at
P485.00 per month
Pusoloso Mooketsi 170110900 4,037.00 nil 2,112.00 1,925.00 Nil Recoveries continuing at
P176.00 per month
Zigwa Bikie 272416607 2,000.00 nil 1,859.00 141.00 Nil Recoveries continuing at P169.00 per month.
Rampape Tshiamo 295614705 16,432.43 nil 4,932.00 11,500.43 Nil Recoveries continuing at
P411.00 per month.
Bontshetse Enosi 359920208 17,424.00 nil 5,808.00 11,616.00 Nil Recoveries continuing at
P484.00 per month.
Waheng Owen 412615407 22,926.08 nil 2,717.00 20,209.08 Nil Recoveries continuing at P247.00 per month
Nkau Setokinyana 450711902 5,441.00 nil 3,648.00 1,793.00 Nil Recoveries continuing at
P304.00 per month.
Moekakedi M.B 489219303 11,935.00 nil 2,387.00 9,548.00 Nil Recoveries continuing at
P217.00 per month.
Mogobe Moagi 687717801 3,993.00 nil 3,696.00 297.00 Nil Recoveries continuing at
P308.00 per month.
Sondano Kerutilwe 972811603 5,483.87 nil 2,544.00 2,939.87 Nil Recoveries continuing at
P212.00 per month
Ntwaagae Gothusang 979519209 8,460.00 nil 2,642.00 5,818.00 Nil Recoveries continuing at
P235.00 per month
104,420.28 nil 38,165.00 66,255.28 Nil
Memo
50th PAC MEETING 2010/2011 ACCOUNTS 192
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METEOROLOGICAL SERVICES
Name ID Numbers
Opening Balance as at 01/04/2011
(P)
Recoveries(P)
Closing Balance as at 31/03/2012
(P)Comments
Dr Cr Dr Cr
Kono Kelebonye Robert
037416295 3,235.85 Nil nil 3,235.85 Nil
Officer dismissed from public service on the 02 June 2010. The department sought advice from Attorney General on the remaining balance in February 2011. The latest response from AG was received in February 2012 indicating that summons had been issued.
Shaodi David Sebofeng 068416601 3,476.88 Nil 2,750.00 726.88 nil Recoveries continue at P250 per
month.
Total 6,712.73 nil 2,750.00 3,962.73 nil
Memo
FORESTRY AND RANGE RESOURCES
Name ID Numbers
Opening Balance as at 01/04/2011
(P)
Recoveries
(P)
Closing Balance as at 31/03/2012
(P)Comments
Dr Cr Dr Cr
Dingalo Badubi 047017003 13,846.00 nil 3,864.00 9,982.00 nil
Recoveries continuing at P322.00 per month.
Motshegwe Rankae 114711000 13,808.00 nil 10,356.00 3,452.00 Nil
Recoveries continuing at P863.00 per month.
Total 27,654.00 nil 14,220.00 13,434.00 nil
Memo
50th PAC MEETING 2010/2011 ACCOUNTS 193
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Surcharges: P & P- Payroll (i)
WASTE MANAGEMENT AND POLLUTION CONTROL
Name ID Numbers
Opening Balance as at 01/04/2011
(P)
Recoveries
(P)
Closing Balance as at 31/03/2012
(P)Comments
Dr Cr Dr Cr
Mogami Kabelo 908410404 6,500.00 nil 6,000.00 500.00 nil Recoveries continuing @
P500.00 per month
Memo.
Advances- P&P Grade C4 And Below(v)
WILDLIFE AND NATIONAL PARKS
NameID
Numbers
Opening Balance as at
01/04/2011Recoveries Adjustments Refunds
Closing balance as at 31/03/12
Comments
Dr Cr Dr Cr Dr Cr
Motswiso Lactor O
258811400 9,000.00 Nil 6,906.40 Nil Nil nil 2,093.60 Nil
Recoveries continuing at P750.00 per month.
Maretele Boikhutso
184126802 6,000.00 Nil 4,000.00 Nil Nil nil 2,000.00 Nil
Recoveries continuing at P500.00 per month.
Mapeo Andrew
264117109 8,500.00 Nil 5,500.00 Nil Nil nil 3,000.00 Nil
Recoveries continuing at P750.00 per month.
Ntau Tebogo 051619504 6,000.00 Nil 5,000.00 Nil Nil nil 1,000.00 Nil
Recoveries continuing at P500.00 per month.
Rakgole Katlego Komane
104816710 6,800.00 Nil 5,670.00 Nil Nil nil 1,130.00 Nil
Recoveries continuing at P567.00 per month.
Disang Efitlhile
170628606 8,500.00 Nil 7,090.00 Nil Nil nil 1,410.00 Nil
Recoveries continuing at P709.00 per month.
Wamasoke Bokang
272113103 5,000.00 Nil 4,587.00 Nil Nil nil 413.00 Nil
Recoveries continuing at P417.00 per month.
50th PAC MEETING 2010/2011 ACCOUNTS 194
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Pule Joseph Serati
178216103 10,000.00 Nil 6,172.00 Nil nil nil 3,828.00 Nil
Recoveries continuing at P959.00 per month.
Jeremiah Emmanuel
223815609 15,849.00 Nil 14,531.00 Nil Nil Nil 1,318.00 Nil
Recoveries continuing at P1321.00 per month.
Latiwa Babusi
275525004 6,000.00 Nil 5,000.00 Nil Nil Nil 1,000.00 Nil
Recoveries continuing at P500.00 per month.
Moswang Charity T
313721411 8,000.00 Nil 6,670.00 Nil Nil Nil 1,330.00 Nil
Recoveries continuing at P667.00 per month.
Phuduhudu Tselaya-khumo
361617706 8,000.00 Nil 7,337.00 Nil Nil Nil 663.00 Nil
Recoveries continuing at P667.00 per month.
Mogatle Thatayaone
372126302 7,000.00 Nil 5,256.00 Nil Nil; Nil 1,744.00 Nil
Recoveries continuing at P584.00 per month.
Makumbi Elias
389813900 9,453.00 Nil 8,668.00 Nil Nil Nil 785.00 Nil
Recoveries continuing at P788.00 per month.
Dikole Aobakwe
396120000 4,200.00 Nil 3,500.00 Nil Nil Nil 700.00 Nil
Recoveries continuing at P350.00 per month.
Moepeng Monthusi
386214101 8,616.00 Nil 6,366.00 Nil Nil Nil 2,250.00
Recoveries continuing at P750.00 per month.
Semaseko Songa
416714702 6,998.00 Nil 4,334.00 Nil Nil Nil 2,664.00 Nil
Recoveries continuing at P667.00 per month.
Gasebake Ontshabetse
433825006 2,500.00 Nil 2,299.00 Nil Nil Nil 201.00 Nil
Recoveries continuing at P209.00 per month.
Maseko Juliet 441327903 2,500.00 nil 2,299.00 nil Nil nil 201.00 Nil
Recoveries continuing at P209.00 per month.
Lekgoba Thatayaone
459916904 1,400.00 Nil 1,287.00 Nil Nil Nil 113.00 Nil
Recoveries continuing at P117.00 per month.
50th PAC MEETING 2010/2011 ACCOUNTS 195
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Batsalelwang Boineelo
273221405 1,000.00 Nil 924.00 Nil Nil Nil 76.00 Nil
Recoveries continuing at P84.00 per month.
Gaosafelwe Gakeipone
477324101 9,240.00 Nil 8,470.00 Nil Nil Nil 770.00 Nil
Recoveries continuing at P770.00 per month.
Baeletsi Lillian L
497624108 4,000.00 nil 2,672.00 Nil Nil nil 1,328.00 Nil
Recoveries continuing at P334.00 per month.
Setoroise Mosetsana-gape
513028919 2,750.00 nil 1,750.00 nil nil nil 1,000.00 Nil
Recoveries continuing at P250.00 per month.
Rahube Keitumetse
565629405 6,670.00 Nil 4,670.00 Nil Nil Nil 2,000.00 Nil
Recoveries continuing at P500.00 per month.
Otsogile Ephram
571016100 7,500.00 Nil 4,500.00 Nil Nil Nil 3,000.00 Nil
Recoveries continuing at P750.00 per month.
Kalake Kanokang
604722701 9,400.00 Nil 8,624.00 Nil Nil Nil 776.00 Nil
Recoveries continue at P784 per month.
Morwamang Machael
624713712 8,000.00 Nil 7,337.00 Nil Nil Nil 663.00 Nil
Recoveries continuing at P667 per month.
Mhaladi Machael
626816506 10,000.00 Nil 6,672.00 Nil Nil Nil 3,328.00 Nil
Recoveries continuing at P834 per month.
Parenaa Kavihuno
573015600 7,000.00 Nil 5,840.00 Nil l Nil 1,160.00 Nil
Recoveries continuing at P584.00 per month.
Lekaletso Ponoyame
657022901 8,532.00 Nil 5,688.00 Nil Nil Nil 2,844.00 Nil
Recoveries continuing at P711 per month.
Keletso Thatayaone
689110507 9,492.00 Nil 7,910.00 Nil Nil Nil 1,582.00 Nil
Recoveries continuing at P791 per month.
Kemiso Polokano
680328800 4,000.00 Nil 3,674.00 Nil Nil Nil 326.00 Nil
Recoveries continuing at P334 per month.
50th PAC MEETING 2010/2011 ACCOUNTS 196
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Kengadile Mothusi
773812600 11,000.00 Nil 10,087.00 Nil Nil Nil 913.00 Nil
Recoveries continuing at P917 per month.
Seemong Ontumetse
780626109 4,000.00 Nil 3,674.00 Nil Nil Nil 326.00 Nil
Recoveries continuing at P334 per month.
Ntikelang Rebollokeng
791220304 6,500.00 Nil 5,420.00 Nil Nil Nil 1,080.00 Nil
Recoveries continuing at P542 per month
Motswedi Kobamelo
843818109 9,000.00 Nil 6,750.00 Nil Nil Nil 2,250.00 Nil
Recoveries continuing at P750 per month.
Ntshotla Leikgotlho K
864114003 6,400.00 Nil 5,340.00 Nil Nil Nil 1,060.00 Nil
Recoveries continuing at P534 per month.
Mosepele Kebadiretse
929010308 3,000.00 Nil 2,000.00 Nil Nil Nil 1,000.00 Nil
Recoveries continuing at P250 per month.
Mokgosi Gerald
964917301 9,000.00 Nil 8,250.00 Nil Nil Nil 750.00
Recoveries continuing at P750 per month.
Kebiditswe Moruti M
974815103 4,000.00 Nil 3,674.00 Nil Nil Nil 326.00 Nil
Recoveries continuing at P334 per month.
Montsosi Gabonewe S
974915506 9,819.00 nil 8,190.00 nil nil nil 1,629.00 Nil
Recoveries continuing at P819 per month.
TOTAL 290,619.00 nil 234,588.40 nil nil nil 56,030.60
Memo
TOURISM
Name ID NumbersOpening Balance as at 01/04/2011
(P)
Recoveries(P)
Closing Balance as at 31/03/2012 (P)
Comments
Dr Cr Dr Cr
Sokane Patrick Olebile 642613201 2,250.00 nil nil 2,250.00 nil
Dismissed from service ,still being followed up
Memo
50th PAC MEETING 2010/2011 ACCOUNTS 197
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METEOROLOGICAL SERVICES
Name ID Numbers
Opening Balance as at 01/04/2011
(P)
Recoveries
(P)
Closing Balance as at 31/03/2012
(P)Comments
Dr Cr Dr Cr
Moalosi Boikaego
051113793 4,800.00 nil 4,000.00 800.00 nilRecoveries continuing @P400.00 per month.
SimonLebogang
185723201 8,000.00 nil 4,669.00 3,331.00 nilRecoveries continuing@P667 per month.
Masautha B. Morake
241514200 5,258.00 nil 4,310.00 948.00 nilRecoveries continuing @P474 per month.
Letebele Tshoganetso Dintle
261026604 2,400.00 nil 2,000.00 400.00 nilRecoveries continuing @P200 per month
Manyiwa Beni Tshokolo
468517803 12,000.00 nil 10,000.00 2,000.00 nilRecoveries continuing @P1000 per month .
Montshojang Kadisa Oteng
826715907 16,000.00 nil 10,672.00 5,328.00 nilRecoveries continuing @P1334 per month.
Seleme Keoleboge
907818312 4,200.00 nil 3,683.99 516.01 nilRecoveries continuing @P350 per month
Setlalethoto Kagiso
973713803 9,000.00 nil 7,500.00 1,500.00 nilRecoveries continuing @P750 per month.
Total 61,658.00 nil- 46,834.99 14,823.01 Nil
Memo
WASTE MANAGEMENT AND POLLUTION CONTROL
Name ID Numbers Opening Balance as at 01/04/2011 (P) Recoveries
Closing Balance as at 31/03/2012
(P)Comments
Dr Cr Dr Cr
Tladi Tlhoriso Olga 943225608 2,000.00 nil 1,837.00 163.00 nil Recoveries continuing
@ P167.00 per month.
Memo
50th PAC MEETING 2010/2011 ACCOUNTS 198
PAR
T II
I
Loss of cash – Cash Shortage – other accounts – Employees (Sub Ledger)(vi)
WILDLIFE AND NATIONAL PARKS
NameID Number
Opening Balance as at 01/04/2011
RecoviriesClosing Balance as
at 31/03/2012Comments
Lawrence Mokalake 267616109 10,944.53 0.00 0.00 10,944.53 0.00
Director of Public Prosecutions responded on the 10th February 2012 that the trial commenced as scheduled on the 04th October 2011 and the prosecution had already called four witnesses who gave viva voce evidence and the trial would continue on the 26th March 2012.
Mmapadi Tomeletso
457211408 61,827.22 0.00 0.00 61,827.22 nil
0.00
AG responded on the 23 February 2012 that they had forwarded their application for a garnishee order and they were however awaiting a date from the court on which the application should be moved.
Matengu Mbeha
484213205 13,996.11 0.00 0.00 13,996.11 0.00
AG responded on the 25th July 2011 that the defendant was located and summons served on him on the 15th July 2011. If he did not respond within 21 days they were to proceed to apply for default judgment against him so that his property would be attached and sold to recover the debt.
Moses Sekoto
878010804 17,035.33 0.00 0.00 16,735.33 0.00
Attorney General reverted on the 16th February 2012 that the defendant had paid an amount of P150.00 which left the amount of P16 735.33 still outstanding.
TOTAL 103,803.19 0.00 300.00 103,503.19 0.00
Memo
50th PAC MEETING 2010/2011 ACCOUNTS 199
PAR
T II
I
SUSPENSE ACCOUNT(vii)
LOSS OF CASH WILDLIFE AND NATIONAL PARKS P48, 943.50
At the 49th PAC sitting, the Accounting Officer reported that an outstanding balance of P48, 943.50 was a transfer from the Ministry of Trade and Industry, which dated as far back as 1995. Efforts to trace the records related to this amount were not fruitful. Request for write-off was made in February 2011. A follow up was made on the 29th July 2011, 11 August 2011 and 12 October 2011. In October 2011 the request was referred to Office of the Accountant General by Division of Budget Administration to assist us in tracing the records. In November 2011, Office of the Accountant General responded to say that records of this nature were preserved for 7 years which has long passed. Further they informed us that they will notify us, once records for the year 2004 were located. In March 2012 we sought support from Office of the Accountant General, to assist us to process the write-off looking at the fact that there was no hope of finding the records.
Memo
TOURISM P11, 832.00
The amount of P11, 832.00 is a balance in respect of Patrick Sokane who has been dismissed from service. It is still being followed up.
Memo
PARAGRAPH 28: STATEMENT OF LOSSES OF PUBLIC MONIES AND 207. STAORES (STATEMENT NO.22)
TABLE B: LOSS OF STORES
Reported during the Year Under Review
DEPARTMENTDate Of
OccurrenceParticulars
Amount Of Loss
(P)
Amount Recovered
(P)
Amount Written
Off (P)
Outstanding Amount as at
31/03/12 (P)
Status of the Case
Waste Management and Pollution Control Gaborone
18/10/04
Loss of Digital Camera by Kabelo Mogami
10,000.00 9,500.00 nil 500.00
Recoveries continuing at P500 per month.Memo
Forestry and Range Resources Kasane
05/08/10Loss of stores by Evans Namathe
370.00 185.00 nil 185.00
Recoveries continuing at P185.00 per month. Memo
Wildlife and National Parks Molepolole
01/03/10
Loss of various Tools by Oganeditse Wonder Ranja
2,877.00 nil 1,438.50 1,438.50 Memo
50th PAC MEETING 2010/2011 ACCOUNTS 200
PAR
T II
I
Forestry and Range Resources Kang
01/04/08
Loss of Tent Bow and Chain Block by Phinius Lucas
3,000.00 200.00 2,000.00 800.00
Recoveries continuing at P200.00 per month. Memo
Total 16,247.00 9,885.00 3,438.50 2,923.50
MINISTRYOF FINANCE AND DEVELOPMENT PLANNING
PART IPARAGRAPH 39: PUBLIC OFFICERS PENSIONERS ADVANCES208.
These are funeral advances made to beneficiaries of the deceased Pensioners
No Name of Officer
Balance as at 1st April 2011 Write
- Off Recovered Adjusted Closing Balance as
at 31 March 2012 Comments
Dr Cr Dr Cr Dr Cr
1 Batshabile B 3,200.00 - - 2,200.00 - - 1,000.00 -
Recoveries are on-going through payroll at P200 per month. April 2011 deduction was reported in our previous submission.
3 Tatedi D 15,200.00 - - 1,200.00 - - 14,000.00 -
This is Funeral Advance deducted from Tatedi’s wife. She passed away while deductions were on going at P200.00 per month. The balance of P14000.00 has been written off and adjusted.
4 Moroke K 9,996.00 - - 2,293.50 - - 7,702.50 -
Recoveries on-going through payroll at P208.50 per month. April 2011 deduction was reported in our previous submission.
TOTAL 28,396.00 - - 5,693.50 - - 22,702.50 -
Memo
50th PAC MEETING 2010/2011 ACCOUNTS 201
PAR
T II
I
PARAGRAPH 41: SPECIAL FUNDS ( STATEMENT 10) 209.
Citizen Enterpreneur Mortgage Assistance and Equity Fund (CEMAEF)
The Accounting Officer reported that the Accounts for the Trust Fund from Financial year 2007 to 2008 were still being audited. He had engaged External Auditors to conduct the audit and the Auditors had promised to submit the audited accounts before end of first quarter of 2012/13 to the Trust Fund. He promised to submit the audited Financial Accounts as soon as they were ready. As one of his several attempts to get the books audited, the Accounting Officer requested assistance from Auditor General to audit CEMAEF because External Auditors were delaying to start auditing.By the time Auditor General’s Office was ready to assist us to audit the Trust Fund, External Auditors had already started to audit CEMAEF. He stated that he would closely monitor this exercise to ensure that the books were audited and he had also sought the assistance of Auditor General to assist monitoring this process. To achieve the Ministry’s responsibilty of accounting for public funds he engaged an external accounting firm to prepare the accounts of the Trust Fund. The Accounting firm was working on CEMAEF Financial Statements for Financial year 2009 to date and he expected the Financial Statements to be ready by end of June 2012. Activities to incorporate the operations of the Trust Fund into Citizen Entrepreneural Development Agency (CEDA) were on-going and nearing completion. He further indicated that the Financial Statements of the Trust Fund were one of the activities that would assist in the smooth transfer of the Fund and he was working around the clock to get this done timeously.
Memo
Guardian Fund-P18,213.85
This is the Fund used to deposit monies for beneficiaries who, at the time of the winding up of the deceased estates, were minors .The evidences showing the movement of the balance were for the period prior to the reporting period (2010/11) and should have been included in our previous submissions. The errors stated in the last submission had since been rectified hence copies of receipts for the prior period attached.
This is a special fund which deals with minor beneficiaries for the deceased.
No Name Of Beneficiary
ID NO.
Balance as at 1st April 2011 Receipts Write-Off Adjusted
Closing Balance as at 31 March 2012
Comments
Dr Cr Dr Cr Dr Cr
6 Francistown 07/08 5,873.92 - - - - - 5,873.92 - Memo
50th PAC MEETING 2010/2011 ACCOUNTS 202
PAR
T II
I
PAR
AG
RA
PH 4
2: S
TAT
EM
EN
T O
F D
EPO
SIT
S A
ND
AD
VAN
CE
S A
CC
OU
NT
S (S
TAT
EM
EN
TS
14 &
15)
21
0. D
EPO
SIT
S
No
Des
crip
tion
Bal
ance
as a
t 1st A
pril
2011
Rec
over
ies
Paym
ents
/R
efun
ds
Wri
te
Off
A
djus
tmen
ts
Clo
sing
Bal
ance
as a
t 31
Mar
ch 2
012
Com
men
ts
Dr
Cr
Dr
Cr
Dr
Cr
1SA
YE-
In
dust
rial C
lass
499,
028.
00
--
--
--
499
,028
.00
- M
emo
2Ta
x A
djus
tmen
t un
der/O
ver
Rec
over
y32
0,02
5.79
-
39,8
02.4
1 -
--
- 28
0,22
3.38
-
Rec
over
ies f
or u
nder
taxe
d w
ere
on-g
oing
thro
ugh
payr
oll.
It w
as sl
ow m
ovin
g be
caus
e th
e de
duct
ions
w
ere
in s
mal
l am
ount
s fr
om in
divi
dual
s sal
arie
s.
3Tr
ade
Uni
ons
1,00
3,00
2.00
-
- -
- -
- 1,
003,
002.
00
-
Dep
osit
acco
unt c
reat
ed
to c
ater
for m
anua
l w
orke
rs U
nion
s mem
ber
subs
crip
tions
bef
ore
ince
ptio
n of
Gov
ernm
ent
Acc
ount
ing
and
Bud
getin
g Sy
stem
. Ini
tial A
mou
nt
was
P1,
009,
553.
00
less
P6,
551.
00 a
djus
ted
an
d re
porte
d as
per
our
last
su
bmis
ion
.The
bal
ance
of
P1,0
03,0
02.0
0 w
as b
eing
co
nsid
ered
for
writ
e of
f.
4A
lexa
nder
Fo
rbes
35,8
49.1
6-
--
34,0
82.7
3-
-1,
766.
43N
o pr
oof o
f ref
und.
50th PAC MEETING 2010/2011 ACCOUNTS 203
PAR
T II
I
6D
ebt
Parti
cipa
tion
Cap
ital F
undi
ng
92,0
47,1
41.2
6 -
27,6
53,6
78.5
7 -
- -
- 64
,393
,462
.69
Gov
enm
ent s
old
som
e of
th
e Pu
blic
Deb
t Ser
vice
Fu
nd lo
ans t
o D
ebt
Parti
cipa
tion
Cap
ital F
und
(DPC
F). I
t was
agr
eed
that
ear
ly se
ttlem
ent o
f th
ese
loan
s mus
t be
mad
e di
rect
to th
e G
over
nmen
t w
ho w
ould
con
tinue
se
rvic
ing
the
loan
as p
er
the
agre
emen
t ter
ms w
ith
DPC
F. W
ater
Util
ities
C
orpo
ratio
n (W
UC
) m
ade
early
settl
emen
t and
G
over
nmen
t too
k ov
er
the
serv
icin
g of
the
loan
. Th
e Fu
nds r
ecei
ved
from
W
UC
wer
e de
posi
ted
in th
is
acco
unt a
nd w
as u
sed
for
loan
repa
ymen
t.
7G
arni
shee
Ord
er
Rec
over
ies
50
,320
.00
- 17
,320
.00
- -
- -
33,0
00.0
0
Gar
nish
ee d
educ
tions
m
ade
thro
ugh
the
payr
oll
and
paid
to re
spec
tive
Law
fir
ms w
ho w
ould
then
pay
th
e cl
aim
ants
. Som
e of
th
e m
oney
cou
ld n
ot b
e pa
id to
the
firm
s bec
ause
th
ey w
ere
clos
ed.T
he
issu
e ha
s bee
n re
ferr
ed to
M
aste
r of t
he H
igh
Cou
rt su
gges
ting
met
hods
of
payi
ng t
he b
enefi
ciar
ies.
The
paym
ent o
f P17
,320
.00
was
mad
e up
of p
aym
ents
in
resp
ect o
f P. R
amot
lats
i of
P2,
875.
00 in
clud
ed
in T
25 o
f P9,
200.
00 a
nd
D.B
. Mm
opie
man
g of
P1
4,44
5.00
incl
uded
in T
25
of P
39,0
00.0
0.
TO
TAL
1,82
2,05
5.79
92,1
33,3
10.4
239
,802
.41
27,6
70,9
98.5
7-
34,0
82.7
3-
1,78
2,25
3.38
64,4
28,2
29.1
2M
EM
O
50th PAC MEETING 2010/2011 ACCOUNTS 204
PAR
T II
I
Surcharge - Permanent and Pensionable
Department / Name
Balance as at 1st April 2011 Retired Recovered
Adjusted Closing Balance as at 31 March 2012 Comments
Dr Cr Dr Cr Dr CrHead Quarters
S Letsatsi 61,124.18 - - 1,619.60 - 4,448.40 55,056.18 -
Pensioner- Recoveries ongoing through Alexander Forbes at P404.40 per month - There was a shortfall of P2.00 in our previous submission. We closed with P 61124.18 instead of P61,122.18, made up of (P 60,717.78 + 404.40)
Advances (P & P) Centralised
Department / Name
Balance as at 1st April 2011 Recovered Write-Off
Adjusted Closing Balance as at 31 March 2012 Comments
Dr Cr Dr Cr Dr Cr
Advances 796,484.69 58,026.88 - 470,178.73 50,202.70 - 326,305.96 7,824.18
These were reported to be emergency advances issued to Government employees across the Ministries and Departments. It was evident from reconciliations that some officers were working on contract, deceased, retired etc. Write-off of P470,178.73 had been approved by cabinet. The recoveries of these advances were slow moving because follow ups were to be made through ministries MEMO
50th PAC MEETING 2010/2011 ACCOUNTS 205
PAR
T II
I
Loss of Stores - Payroll
ID No NameBalance as at 1st April 2011 Write
Off Recovered Adjusted
Closing Balance as at 31 March 2012 Comments
Dr Cr Dr Cr Dr Cr034-413-1190211 Kaisara M 57.86 - - - - - 57.86 - MEMO
Cash Shortage - Revenue Offices
These are Losses of cash cases which have been finalised in magistrates courts but referred by my ministry to Attonery General to follow up the debt with the convicts. To speed up finalisationof these cases my ministry is working together with Attonery General and has since allocated individual officers to handle respective cases.
No Station DescriptionBalance as at 1st April 2011
Write Off Recovered Adjusted
Closing Balance as at 31 March 2012
Comments
Dr Cr Dr Cr Dr Cr
1 Mahalapye Robbery 376,314.70 - - - - - 376,314.70 -
The three convicts are serving prison sentences and were ordered to compensate the Government. Case referred to Attorney General for follow up of the debt. MEMO
2 Tsabong Robbery 185,742.72 - - - 185,742.72 -
Innitially the total cash loss amount was P 244,494.25. One convict is still serving prison sentence while the other two have finished serving and were all ordered to compensate Government. The matter has been referred to Attorney General to follow up the outstanding debts with the convicts. MEMO
TOTAL 562,057.42 - - - - - 562,057.42
50th PAC MEETING 2010/2011 ACCOUNTS 206
PAR
T II
I
Suspense Account
No Description
Balance as at 1st April 2011 Recovered
Write-Off
Adjusted Closing Balance as at 31 March 2012 Comments
Dr Cr Dr Cr Dr Cr
2Unallocated Stores*
175,790,702.00 - - - - - 175,790,702.00 -
The total amount of unallocated stock in hand at standard cost during year end. In the previous submission (report) the amount of P42,698,797.71 was errorneously deducted from Unallocated Stores account balance instead of Variances Account where it was adjusted. The error is rectified by the reconciliation note below*. MEMO
Notes:
1.Reconciliation Statement for Unallocated Stores
Opening balance as at last PAC 133,091,904.29
Add back variance adjustment wrongly deducted 42,698,797.71
Revised outstanding balance as at 31 March 2011 175,790,702.00
50th PAC MEETING 2010/2011 ACCOUNTS 207
PAR
T II
I
PAR
AG
RA
PH 4
3: S
TAT
EM
EN
T O
F A
RR
EA
RS
OF
RE
VE
NU
E (S
TAT
EM
EN
T 19
)
211.
Thes
e ar
e ar
rear
s of t
elep
hone
cha
rges
that
wer
e re
cove
red
durin
g th
e fin
anci
al y
ear 2
011/
2012
.The
am
ount
aba
ndon
ed is
for
offic
ial c
alls
whi
ch w
ere
wro
ngly
repo
rted
as p
art o
f arr
ears
.
No
Nam
e O
f Offi
cer
Bal
ance
as a
t 1st
Apr
il 20
11
Rec
ov-
ered
A
ban-
done
d
Adj
uste
d C
losi
ng B
alan
ce a
s at
31
Mar
ch 2
012
Com
men
ts
D
r C
r D
r C
r D
r C
r
92Pa
to R
amom
pati
11,3
74.7
6-
2,67
0.68
6,
399.
35
- -
2,30
4.73
-
Rec
over
ies o
n-go
ing
thro
ugh
payr
oll.
Mem
o
95W
ilbad
Eru
lu43
9.20
43
9.20
Paid
P43
9.20
on
the
23 A
pril
2012
. M
emo
97A
. Mac
haira
6,09
5.89
- -
- -
- 6,
095.
89
-
The
em
ploy
ee w
as a
con
sulta
nt
for U
ND
P at
tach
ed to
MFD
P.
He
was
trac
ed a
nd st
arte
d pa
y-in
g P
400.
00
on 1
6 A
pril
2012
an
d ha
s mad
e an
und
erta
king
to
fini
sh p
ayin
gthe
bal
ance
of
P272
9.09
by
end
of M
ay 2
012.
The
amou
nt o
f P29
66.8
0 is
for
offic
ial c
alls
.
Mem
o
102
Felix
Kab
we
7,82
6.00
- 69
0.25
-
- -
7,13
5.75
-
Still
che
ckin
g th
e w
here
-abo
uts
of th
e ex
patri
ate
offic
er.
Mem
o
103
Gak
enab
etsh
o W
ise
Nts
ie*
6,96
6.35
- 34
1.66
-
- -
6,62
4.69
Ex -
empl
oyee
still
bei
ng fo
l-lo
wed
M
emo
105
Ken
nets
we
Mae
mo
Ditl
hong
432.
29-
300.
00
- -
--
132.
29
Mem
o
106
Mar
ia D
itshe
go3,
925.
04-
3,86
7.23
-
- -
57.8
1 -
M
emo
107
Mm
aseb
oko
Mes
wel
e1,
960.
31-
888.
31
- -
- 1,
072.
00
-
Ded
uctio
ns a
re o
n-go
ing
thro
ugh
payr
oll a
t P 4
8.75
per
mon
th.
Rec
over
ies a
re sl
ow b
ecau
se h
er
net s
alar
y is
P 1
50.0
0
Mem
o
Sub-
Tota
l39
,019
.84
- 8,
758.
13
6,39
9.35
-
-23
,862
.36
-
50th PAC MEETING 2010/2011 ACCOUNTS 208
PAR
T II
I
Sta-
tistic
s
-
108
Ban
yana
Kgo
po22
.52
- -
-
- 22
.52
-C
asua
lty R
etur
n pa
ssed
in A
pril
2012
to in
itiat
e re
cove
ry.
mem
o
109
Boa
mm
arur
i Mal
e-m
enya
ne10
8.75
-
-
- -
108.
75
-R
ecov
ered
in A
pril
2012
m
emo
111
Chr
isto
n D
aman
165.
72
--
- -
-16
5.72
-
Rec
over
ed in
Apr
il 20
12
mem
o
112
Gou
ta M
asek
o33
4.88
-
77.0
7 -
- -
257.
81
- C
asua
lty R
etur
n pa
ssed
in A
pril
2012
to in
itiat
e re
cove
ry.
mem
o
113
Idan
Mfa
nyan
e13
.52
- -
- -
- 13
.52
- C
asua
lty R
etur
n pa
ssed
in A
pril
2012
to in
itiat
e re
cove
ry.
mem
o
114
Kel
apile
Het
anan
g12
0.35
-
38.7
2 -
- -
81.6
3 -
Cas
ualty
Ret
urn
pass
ed in
Apr
il 20
12 to
initi
ate
reco
very
. m
emo
115
Kel
ebem
eng
Nte
bele
81.6
7 -
- -
-
81.6
7 -
Rec
over
ed in
Apr
il 20
12 m
emo
116
Ken
eilw
e Se
emis
e78
.47
- -
- -
78
.47
- R
ecov
ered
in A
pril
2012
m
emo
117
Kes
ego
Laba
ne96
.00
- -
- 96
.00
- C
asua
lty R
etur
n pa
ssed
in A
pril
2012
to in
itiat
e re
cove
ry.
mem
o
118
Lena
h B
atsi
le54
6.25
-
- -
- -
546.
25
- C
asua
lty R
etur
n pa
ssed
in A
pril
2012
to in
itiat
e re
cove
ry.
mem
o
119
Luck
y N
tale
ng68
.05
- -
--
- 68
.05
- C
asua
lty R
etur
n pa
ssed
in A
pril
2012
to in
itiat
e re
cove
ry.
mem
o
50th PAC MEETING 2010/2011 ACCOUNTS 209
PAR
T II
I
120
Mag
ala
Mot
lhab
a-ph
uti
6.97
-
- -
--
6.97
-
Cas
ualty
Ret
urn
pass
ed in
Apr
il 20
12 to
initi
ate
reco
very
. m
emo
121
Mas
ego
Mafl
ouse
339.
43
- -
- -
- 33
9.43
-
Cas
ualty
Ret
urn
pass
ed i
n A
pril
2012
to in
itiat
e re
cove
ry.
mem
o
122
Mot
hatiS
etum
e82
.70
- -
- -
- 82
.70
- R
ecov
ered
in A
pril
2012
m
emo
Sub-
Tota
l2,
065.
28
-11
5.79
-
--
1,94
9.49
-
TO-
TAL
41
,085
.12
-8,
873.
92
6,39
9.35
-
-25
,811
.85
-
50th PAC MEETING 2010/2011 ACCOUNTS 210
PAR
T II
I
PAR
AG
RA
PH 4
6 - S
TAT
EM
EN
T O
F B
AL
AN
CE
S O
F O
TH
ER
DE
POSI
T A
CC
OU
NT
S (S
TAT
EM
EN
T N
O.
212.
14)
Dep
osit
Acc
ount
s
No
Des
crip
tion
Bal
ance
as a
t 1st A
pril
2011
W
rite
-O
ffs
Paym
ents
Adj
ustm
ents
Clo
sing
Bal
ance
as a
t 31
Mar
ch 2
012
C
OM
ME
NT
S
DR
C
R
DR
C
R
DR
C
R
1
Ale
xand
er
Forb
es -
Pers
onal
Li
abili
ty
Dep
osit.
10.0
0 78
,045
.19
- 1,
766.
43
66,0
91.8
1 10
.00
-10
,186
.95
Pens
ion
Con
tribu
tions
for o
ffice
rs
who
se A
lexa
nder
For
bes a
ccou
nts
wer
e no
t act
ive
or w
ere
clos
ed fo
r va
rious
reas
ons.
The A
ccou
nt is
us
ed to
dep
osit
mon
ey p
endi
ng
clai
ms f
rom
affe
cted
indi
vidu
als.
Mem
o
5
Deb
t Pa
rtici
patio
n C
apita
l Fu
ndin
g Li
mite
d
-92
,047
,139
.53
-27
,653
,678
.57
- -
-64
,393
,460
.96
Gov
enm
ent s
old
som
e of
the
Publ
ic D
ebt S
ervi
ce F
und
loan
s to
Deb
t Par
ticip
atio
n C
apita
l Fu
nd (D
PCF)
. It w
as a
gree
d th
at
early
settl
emen
t of t
hese
loan
s m
ust b
e m
ade
to G
over
nmen
t w
ho w
ill c
ontin
ue se
rvic
ing
the
loan
as p
er th
e ag
reem
ent t
erm
s w
ith D
PCF.
Wat
er U
tiliti
es
Cor
pora
tion
(WU
C) m
ade
early
se
ttlem
ent a
nd G
over
nmen
t too
k ov
er th
e se
rvic
ing
of th
e lo
an. T
he
Fund
s rec
eive
d fr
om W
UC
wer
e de
posi
ted
in th
is a
ccou
nt a
nd is
us
ed fo
r loa
n re
paym
ent.
Mem
o
50th PAC MEETING 2010/2011 ACCOUNTS 211
PAR
T II
I
7G
arni
shee
O
rder
R
ecov
erie
s31
,650
.00
116,
406.
06
- 33
,800
.00
- -
31,6
50.0
0 82
,606
.06
Mon
ey re
cove
red
from
offi
cers
ga
rnis
hed
by b
enefi
ciar
ies t
hrou
gh
diffe
rent
Law
firm
s. D
educ
tions
w
ere
mad
e th
roug
h th
e pa
yrol
l an
d pa
id to
resp
ectiv
e La
w fi
rms
who
will
then
pay
the
clai
man
ts.
Som
e of
the
mon
ey c
ould
not
be
sent
(pai
d to
the
firm
s) b
ecau
se
som
e fir
ms w
ere
clos
ed d
own.
A
lette
r has
bee
n se
nt to
the
Mas
ter
of H
igh
Cou
rt su
gges
ting
met
hods
of
pay
ing
the
bene
ficia
ries.
Ref
unds
wer
e m
ade
by P
aym
ent
Vouc
her o
f P9,
200.
00 a
nd
P24,
600.
00 w
hich
is in
clud
ed in
th
e P3
9,00
0.00
Pay
men
t Vou
cher
.
Mem
o
8Pu
blic
of
ficer
s M
edic
al A
id
-11
5,62
7.84
-
23,6
37.0
0 89
,265
.84
- -
2,72
5.00
The
depo
sit a
ccou
nt u
sed
for
Offi
cers
Med
ical
Aid
con
tribu
tions
w
hich
are
retu
rned
from
the
Med
ical
Aid
pro
vide
s bec
ause
m
embe
rs a
ccou
nts w
ere
not a
ctiv
e.
The
cum
mul
ativ
e am
ount
has
be
en re
fund
ed to
cla
iman
ts e
xcep
t fo
r the
bal
ance
of P
2,72
5.00
that
ha
s bee
n re
fund
ed in
Apr
il 20
12
sala
ries.
Mem
o
12
Save
As
You
Earn
- I
ndus
trial
C
lass
499,
028.
30
- -
- -
- 49
9,02
8.30
-
Awai
ting
writ
e-of
f app
rova
l M
emo
TO
TAL
S53
0,68
8.30
92,3
57,2
18.6
2-
27,7
12,8
82.0
015
5,35
7.65
-53
0,67
8.30
64,4
88,9
78.9
7
50th PAC MEETING 2010/2011 ACCOUNTS 212
PAR
T II
I
PAR
AG
RA
PH 4
7 - S
TAT
EM
EN
T O
F A
DVA
NC
ES
AC
CO
UN
TS
(Sta
tem
ent 1
5 )
213.
Su
rcha
rge
- Dam
age
To G
over
nmen
t Veh
icle
No
Id
Num
ber
Nam
e
Bal
ance
as a
t 1st
Apr
il 20
11
Wri
te
Off
R
eco-
vere
d
Adj
uste
d C
losi
ng B
al-
ance
as a
t 31
Mar
ch 2
012
Com
men
ts
Dr
Cr
Dr
Cr
Dr
Cr
166
7317
406
Kae
lo, T
ekan
yo
T11
,607
.00
- -
5,33
5.00
-
- 6,
272.
00
- Pr
evio
us re
port
incl
uded
ded
uctio
ns
for A
pril
2011
. Rec
over
ies o
n-go
ing
thro
ugh
payr
oll a
t P48
5.00
per
mon
th.
Mem
o
212
6017
107
Thet
a, S
uper
Ta
mita
min
yane
3,67
3.71
-
- 2,
100.
00
- -
1,57
3.71
-
Rec
over
ies o
n-go
ing
thro
ugh
payr
oll a
t P1
75.0
0 pe
r mon
th.
mem
o
324
5814
204
Tsos
o, M
othe
o11
,949
.39
- -
3,06
9.00
-
8,34
6.19
53
4.20
-
The
initi
al su
rcha
rge
was
P16
,692
.39
whi
ch w
as re
duce
d by
50%
as r
esul
t of
appe
al a
nd w
as a
djus
ted.
Rec
over
ies
on-g
oing
thro
ugh
payr
oll a
t P27
9.00
per
m
onth
. The
re w
as n
o de
duct
ion
for J
une
2011
.
mem
o
435
7512
907
Cho
mbo
, Joh
n4,
140.
00
- -
2,70
6.00
-
- 1,
434.
00
-
Prev
ious
repo
rt in
clud
ed d
educ
tion
mad
e in
Apr
il 20
11. R
ecov
erie
s on-
goin
g th
roug
h pa
yrol
l at P
246.
00 p
er
mon
th.
Mem
o
503
0810
518
Ilang
a D
es-
mon
d 4,
000.
00
- -
-
3,35
9.40
64
0.60
-
Was
eng
aged
as a
tem
pora
ry e
mpl
oyee
an
d w
as su
rcha
rged
P4,
000.
00. H
is
bene
fits o
nly
cove
red
P3,3
59.4
0 of
the
surc
hage
. Mr I
lang
a co
nfes
sed
that
he
did
not h
ave
any
sour
ce o
f inc
ome,
he
nce
requ
este
d fo
r writ
e-of
f.
mem
o
TOTA
L35
,370
.10
--
13,2
10.0
0-
11,7
05.5
910
,454
.51
-
50th PAC MEETING 2010/2011 ACCOUNTS 213
PAR
T II
I
Adv
ance
s P &
P C
entr
alis
ed -
Acc
ount
412
11-
Dep
artm
ent
Bal
ance
as a
t 1st
Apr
il 20
11
W
rite
Off
R
ecov
ered
A
djus
ted
Clo
sing
Bal
ance
as a
t 31
Mar
ch 2
012
CO
MM
EN
TS
Dr
Cr
Dr
Cr
Dr
Cr
Adv
ance
s1,
853,
334.
80
123,
891.
69
470,
178.
73
771,
791.
19 1
08,9
93.4
4 16
,600
.00
594,
764.
88
14,8
98.2
5
Thes
e ar
e em
erge
ncy
adva
nces
issu
ed
to G
over
nmen
t em
ploy
ees a
cros
s th
e M
inis
tries
and
D
epar
tmen
ts. I
t is
evi
dent
from
re
conc
iliat
ions
that
so
me
offic
ers w
ere
wor
king
on
cont
ract
, de
ceas
ed, r
etire
d et
c. W
rite-
off o
f P4
70,1
78.7
3 ha
s bee
n ap
prov
ed b
y C
abin
et.
The
outs
tand
ing
bala
nce
is sl
ow
mov
ing
beca
use
thos
e ba
lanc
es a
re fo
llow
ed
thro
ugh
Min
istri
es a
nd
Dep
artm
ents
.
mem
o
50th PAC MEETING 2010/2011 ACCOUNTS 214
PAR
T II
I
Cas
h L
osse
s / S
hort
ages
- R
even
ue O
ffice
s
No
Stat
ion
Des
crip
tion
Bal
ance
as a
t 1st
Apr
il 20
11
R
ecov
ered
W
rite
O
ff
Adj
uste
d C
losi
ng B
alan
ce a
s at
31 M
arch
201
2 C
omm
ents
D
rC
rD
rC
rD
rC
r
1G
umar
e/
Mau
nSy
stem
atic
frau
d - C
. M
atla
peng
200,
000.
00
- 10
6,10
4.39
-
- 19
,940
.00
73,9
55.6
1 -
Ref
erre
d to
Atto
rney
Gen
eral
to
follo
w u
p th
e de
bt.
mem
o
2M
aun
Syst
emat
ic fr
aud
- C.
Mat
lape
ng38
9,60
2.00
-
- -
- -
389,
602.
00
- C
ase
on-g
oing
bef
ore
mag
istra
te C
ourt.
Tria
l dat
e 23
rd to
25t
h Ju
ly 2
012
mem
o
5Ts
abon
g
Tshe
po L
etsh
olo,
Ph
emel
oMog
api
and
Rob
ert M
akep
e R
obbe
ry
188,
232.
72
- -
- -
- 18
8,23
2.72
-
The
orig
inal
am
ount
was
P2
44,4
94.2
5. O
ne c
onvi
ct
still
serv
ing
pris
on se
nten
ce
whi
le th
e ot
her t
wo
have
fin
ishe
d se
rvin
g an
d w
ere
all o
rder
ed to
com
pens
ate
Gov
ernm
ent.
Ref
erre
d th
e m
atte
r to
Atto
rney
Gen
eral
to
pur
sue
civi
l sui
te o
n th
e ou
tsta
ndin
g de
bt.
mem
o
8G
umar
eO
.D M
osar
wa
221,
634.
20
- 47
,700
.00
- -
- 17
3,93
4.20
-
Cas
e re
ferr
ed to
Atto
nery
G
ener
al to
follo
w u
p th
e ou
tsta
ndin
g ba
lanc
e m
emo
10G
umar
eO
.D M
osar
wa,
30
0,00
0.00
-
- -
- 7,
866.
70
292,
133.
30
-
Rec
over
ed P
231
,520
.85
in
Apr
il 20
12. C
ase
refe
rred
to
Atto
nery
Gen
eral
to fo
llow
up
the
outs
tand
ing
bala
nce
mem
o
11R
obbe
ry,
Mah
alap
ye
Mol
emi G
owed
itsw
e,
Bon
kgon
ne L
ekut
lane
an
d D
avid
Tum
agol
e ro
bber
y
377,
554.
70
- 1,
140.
00
- -
100.
00
376,
314.
70
-
Con
vict
s are
serv
ing
pris
on
sent
ence
and
wer
e or
dere
d to
co
mpe
nsat
e th
e G
over
nmen
t. C
ase
refe
rred
to A
ttorn
ey
Gen
eral
- C
ivil
Litig
atio
n to
issu
e ci
vil s
uite
on
the
conv
icts
.
mem
o
12M
acha
neng
J. M
osie
97,0
04.7
5 -
- -
- -
97,0
04.7
5 -
The
cas
e w
as g
iven
pe
rman
ent s
tay.
Ref
fere
d to
A
ttorn
ey G
ener
al
mem
o
TO
TAL
1,77
4,02
8.37
-15
4,94
4.39
--
27,9
06.7
01,
591,
177.
28
50th PAC MEETING 2010/2011 ACCOUNTS 215
PAR
T II
I
Oth
er A
dvan
ces A
ccou
nts
No
Acc
ount
Des
crip
tion
Bal
ance
as a
t 1st A
pril
2011
Rec
over
edW
rite
O
ff
Adj
uste
dC
losi
ng B
alan
ce a
s at 3
1 M
arch
201
2C
omm
ents
Dr
Cr
Dr
Cr
Dr
Cr
242
131
Loss
es o
f st
ores
-28
7.55
--
--
-28
7.55
Proc
essi
ng w
rite
off
Mem
o
334
-414
-1U
nallo
cate
d St
ores
65,2
24,3
93.6
1-
--
--
65,2
24,3
93.6
1-
The
tota
l am
ount
of s
tore
s ite
ms
war
ehou
sed
at st
anda
rd c
ost o
n be
half
of
and
reco
vera
ble
from
oth
er M
inis
tries
/ D
epar
tmen
t for
the
runn
ing
of th
eir o
ffice
s th
roug
h G
ener
al E
xpen
ses a
nd S
uppl
ies
expe
nditu
re (r
ecur
rent
bud
get).
The
bal
ance
de
pend
s on
the
volu
me
of st
ock
held
du
ring
the
perio
d pr
ior t
o be
ing
allo
cate
d or
re
ques
ted
by u
ser D
epar
tmen
ts.
mem
o
543
198
Stoc
k Tr
ansf
ers
81,5
09,2
74.7
0-
--
-63
,610
,664
.93
17,8
98,6
09.7
7-
Stoc
k in
tran
sit a
ccou
nt u
sed
for t
rans
ferin
g st
ock
to S
uppl
ies d
epot
s and
oth
er
Min
istri
es. I
t ide
ntifi
es st
ock
allo
cate
d to
th
ird p
artie
s thr
ough
com
bine
d re
quis
ition
an
d is
sue
vouc
hers
. The
re w
as a
n er
ror
mad
e by
not
link
ing
Min
istry
Exp
endi
ture
w
ith th
is a
ccou
nt b
ut h
as si
nce
been
co
rrec
ted.
mem
o
746
141
Bot
swan
a Pu
blic
O
ffice
rs
Pens
ion
Fund
A
dvan
ce
34,1
52.0
05,
493.
506,
364.
5022
,294
.00
-D
educ
tions
on
goin
g th
roug
h th
e pa
yrol
lm
emo
TOTA
L14
6,76
7,82
0.31
287.
555,
493.
506,
364.
5063
,610
,664
.93
83,1
45,2
97.3
828
7.55
50th PAC MEETING 2010/2011 ACCOUNTS 216
PAR
T II
I
PARAGRAPH 48 - STATEMENT OF ARREARS OF REVENUE ( 214. Statement No. 19)
When submitting Arrears of Revenue, Headquarters, for the financial year 2008/09 official calls were not separated from private calls. The official calls have since been identified and abandoned.
No NameBalance as at 1st April 2011
Recovered Abandoned
Closing Balance as at 31 March 2012
Comments
Headquarters - P36,984.81 10 (a)
3 Barwesi Gagobepe 559.50 241.15 - 318.35
Abandonment Approval referenced FDP1/6/17/9 4(26) dated 25th April 2012
memo
6 Boineelo Peter 300.56 38.15 - 262.41
Paid in cash and Abandonment Approval referenced FDP1/6/17/9 4(26) dated 25th April 2012
memo
8 Christinah Modisaakgomo 978.74 316.18 - 662.56
Paid in cash and Abandonment Approval referenced FDP1/6/17/9 4(26) dated 25th April 2012
memo
10 Gaekgale Kaisara 2,166.87 280.65 - 1,886.22
Paid in cash and Abandonment Approval referenced FDP1/6/17/9 4(26) dated 25th April 2012
memo
12 Goitshwenya Bareetseng Mmusi 469.46 405.10 - 64.36
To recover the balance in May 2012
memo
14 Gosego Dintwa 585.99 508.65 - 77.34
Paid in cash and Abandonment Approval referenced FDP1/6/17/9 4(26) dated 25th April 2012
memo
50th PAC MEETING 2010/2011 ACCOUNTS 217
PAR
T II
I
15 Jerry Makgwa 1,468.22 601.38 - 866.84
Paid in cash and Abandonment Approval referenced FDP1/6/17/9 4(26) dated 25th April 2012
memo
16 Joyce Masie 1,770.67 799.05 - 971.62
Paid in cash and Abandonment Approval referenced FDP1/6/17/9 4(26) dated 25th April 2012
memo
18 Kebabonye Molefi 1,127.79 412.15 - 715.64
Paid in cash and Abandonment Approval referenced FDP1/6/17/9 4(26) dated 25th April 2012
memo
19 Leungo Mhaladi 3,968.59 919.96 - 3,048.63
Paid in cash and Abandonment Approval referenced FDP1/6/17/9 4(26) dated 25th April 2012
memo
21 M.Mabjeng 277.98 125.90 - 152.08
Paid in cash and Abandonment Approval referenced FDP1/6/17/9 4(26) dated 25th April 2012
memo
22 Margaret Sebina 1,564.04 1,520.31 - 43.73
Paid in cash and Abandonment Approval referenced FDP1/6/17/9 4(26) dated 25th April 2012
memo
23 Moroba Kgalagadi 519.01 148.87 - 370.14 To recover in May and June 2012 at P185.07
memo
24 Mmaseboko Meswele 1,427.83 888.31 - 539.52 recoveries on-
going memo
50th PAC MEETING 2010/2011 ACCOUNTS 218
PAR
T II
I
25 Mogorosi Letshelea 1,017.72 498.45 - 519.27
Paid in cash and Abandonment Approval referenced FDP1/6/17/9 4(26) dated 25th April 2012
memo
28 Masego Segokgo 870.58 364.90 - 505.68
Paid in cash and Abandonment Approval referenced FDP1/6/17/9 4(26) dated 25th April 2012
memo
29 Patrick Keseabetswe 975.51 755.00 - 220.51 memo
31 Ray Purcell 111.85 9.00 - 102.85
Paid in cash and Abandonment Approval referenced FDP1/6/17/9 4(26) dated 25th April 2012
memo
33 Sissy Tlale 2,628.91 490.00 2,138.91
Paid in cash and Abandonment Approval referenced FDP1/6/17/9 4(26) dated 25th April 2012
memo
34 Tebogo Pule 366.73 341.20 25.53
Paid in cash and Abandonment Approval referenced FDP1/6/17/9 4(26) dated 25th April 2012
memo
Sub-Total 23,156.55 9,664.36 - 13,492.19
Central Statistics Office - P3,278.28
52 Beauty Nthobatsang 1.83 - - 1.83 Paid in April
2012 memo
54 BoingotloMbae 107.16 - - 107.16 To effect recovery in May 2012
memo
57 ChishivoGunda 67.16 - - 67.16 To effect recovery in May 2012
memo
50th PAC MEETING 2010/2011 ACCOUNTS 219
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58 Connie Seikano 206.65 - - 206.65 To effect recovery in May 2012
memo
61 Elliot Ramooki 171.45 - - 171.45 To effect recovery in May 2012
memo
62 Gift Mpugwa 38.58 7.44 - 31.14 To effect recovery in May 2012
memo
63 Jennifer Ditlhong 19.41 - - 19.41 Paid in April 2012 memo
64 KeboifileIponeng 5.50 - - 5.50 Paid in April 2012 memo
66 Keikantse Edmond 3.50 - 3.50 Paid in April 2012 memo
68 Keoreme Masimo 163.18 - - 163.18 To recover in May 2012 memo
70 Kgosiesele Raditemana 197.28 - - 197.28 To recover in
May 2012 memo
71 Lenah Vissagie 639.28 - 639.28 To recover in May 2012 memo
72 Lesego Mantunyana 267.17 - - 267.17 To recover in
May 2012 memo
73 Lucky Ntaleng 25.90 - - 25.90 To recover in May 2012 memo
75 Mokwaledi Segatle 5.00 - - 5.00 Paid in April 2012 memo
76 Pearl Modukanele 75.40 - - 75.40 Paid in April 2012 memo
77 Phaladi Labobedi 7.52 - - 7.52 memo
81 Sakarea Selinah 2.56 - - 2.56 Paid in April 2012 memo
82 Shadie Baruti 31.97 - - 31.97 Paid in April 2012 memo
2,036.50 7.44 - 2,029.06
TOTAL 25,193.05 9,671.80 15,521.25
50th PAC MEETING 2010/2011 ACCOUNTS 220
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PAR
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50th PAC MEETING 2010/2011 ACCOUNTS 221
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PART II
PARAGRAPH 12: STATEMENT OF ASSETS AND LIABILITIES216.
Travelling imprests
ID Number NameBalance as at 1st April 2011 Refund Retired
Adjusted Closing Balance as at 31 March 2012 COMMENTS
Dr Cr Dr Cr Dr Cr
Accountant General
763010000 TLHOBOLO, OAGILE 7,703.00 - - - - 7,703.00 -
To be recovered from payroll in May 2012. Memo
PARAGRAPH 21: STATEMENT OF ADVANCES ACCOUNTS 217. (STATEMENT 15)
The Auditor General has stated that an amount of P 130,592,158 in the Advance Accounts figure relates to Unallocated Stores. As stated in paragraph 41 of my submission to the Memorundam of Progress the accounts were not properly maintained. The cummulative figures were cost accounting amounts which could have been dealt with at the time of occurrence. The Department is working on the accounts and will closely minitor them to avoid future recurrance.
Status of outstanding Advances Accounts for the Ministry are outlined below:
Surcharge - Damage to Government Vehicle - Account 41121 - P 107,576.28-
NoId
NumberName
Balance as at 1st April 2011 Write
OffRecovered
AdjustedClosing
Balance as at 31 March 2012 Comments
Dr Cr Dr Cr Dr Cr
HEADQUARTERS
3 667317406KAELO, TEKANYO TEEKAY
12,092.00 - - 5,820.00 - - 6,272.00 -
Recoveries on-going through payroll at P 485.00 per month. Memo
ACCOUNTANT GENERAL
4 74129606DOLLY NKOBO-RWANE
15,606.00 - - 3,468.00 - - 12,138.00 -
Recoveries on-going through payroll at P 289.00 per month. Memo
5 126017107THETA, SUPER
3,673.71 - - 2,100.00 - - 1,573.71 -
Recoveries on-going through payroll at P 175.00 per month. Memo
50th PAC MEETING 2010/2011 ACCOUNTS 222
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I 6 245814204TSOSO, MOTHEO
3,603.20 - - 3,069.00 - - 534.20 -
Recoveries on-going through payroll at P 279.00 per month, excluding June 2011. Memo
7 618825704GOIKA-NTSWENG, SINAH
13,241.55 - - 3,102.00 - - 10,139.55 -
Recoveries on-going through payroll at P282.00 per month, ExcludingJjune 2011. Memo
SUPPLIES
8 357512907CHOMBO, JOHN
4,386.00 - - 2,952.00 - - 1,434.00 -
Recoveries on going through payroll at P 246.00 per month. Memo
CENTRAL STATISTICS OFFICE
9 030810518ILANGA DESMOND MAJE
640.60 - - - - - 640.60 -
Was engaged temporarily, surcharged P4,000.00. His benefits only covered P3,359.40, confessed that he did not have any source of income. Requested for write-off. Memo
11 734116006KOPANE, POLOKO RAKOMA
9,060.33 - - 3,696.00 - - 5,364.33 -
Recoveries on-going through payroll at P336.00 per month. Memo
CUSTOMS AND EXCISE
14 470214905MOLAODI, MATHEO
23,038.70 - - 4,750.00 - - 18,288.70 -Recoveries on-going at P250.00 per month. Memo
TOTAL 85,342.09 - 28,957.00 - - 56,385.09
50th PAC MEETING 2010/2011 ACCOUNTS 223
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Surcharge - P&P - Account 41131 - P158,837.62.
No Id Number
Name Balance as at 1st April 2011 Write
Off RecoveredAdjusted
Closing Balance As At 31 March 2012 Comments
Dr Cr Dr Cr Dr Cr
HEADQUARTERS
2 032628494 MOLATLHEGI, KESEGOFETSE 7,404.75 - - 617.00 - - 6,787.75 -
Payments are made through Cash payments directly at Revenue. Memo
6 034-0124-3099890 LETSATSI SH 60,717.78 - - 5,661.60 - - 55,056.18 -
Recoveries on-going at P404.40 per month. Memo
TOTAL 68,122.53 - - 6,278.60 - - 61,843.93
Permanent & Pensionable Emergency Advances - Account 41211 - P 1,731,920.34
Department / Name
Balance as at 1st April 2011 Write Off Recovered
Adjusted Closing Balance as at 31 March 2012 Comments
Dr Cr Dr Cr Dr Cr
Advances 1,817,870.51 85,950.17 470,178.73 758,504.93 74,412.37 88,435.37 500,751.48 11,537.80
Emergency advances issued to Government employees across Ministries and Departments. It is evident from reconciliations that some were on contract basis, deceased or retired hence a write-off was requested for those outstanding.The write off CAB MEMO has been approved by Cabinet. Memo
50th PAC MEETING 2010/2011 ACCOUNTS 224
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Advances - Imprest Recoveries - Account 41221 - P 58,461.66
No Id Number NameBalance as at 1st April 2011 Refund Recovered
AdjustedClosing
Balance as at 31 March 2012 Comments
Dr Cr Dr Cr Dr Cr
HEADQUARTERS
1 067915003 KOMANE, PHEMELO 4,000.00 4,000.00
Adjustment Vr not provided. Memo
Advances - Industrial Class - Account 41231 - P 102,404.45
No Id Number Name
Balance as at 1st April 2011 Refund
/ Write Off
Reco-vered
AdjustedClosing
Balance as at 31 March 2012 Comments
Dr Cr Dr Cr Dr Cr
CENTRAL STATISTICS OFFICE -
140 000319614 LABANE, KESEGO 1,200.00 - - 400.00 - - 800.00 -
These are two advances. One was captured correctly and P800 erroneously captured resulting in the amount not being automatically recovered. Has been corrected. Memo
144 595119800OLEBOGENG, JOEL MORULAGANYI
1,000.00 - - - - - 1,000.00 -
The advance was erroneously captured as an ordinary claim resulting in the amount not being automatically recovered.Has been corrected. Memo
148 847725509 MANTUNYANE, LESEGO JOYCE 1,000.00 - - - - - 1,000.00 -
The advance was erroneously captured as an ordinary claim resulting in the amount not being automatically recovered. It is now being recovered. Memo
TOTAL 3,200.00 - - 400.00 - - 2,800.00 -
50th PAC MEETING 2010/2011 ACCOUNTS 225
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50th PAC MEETING 2010/2011 ACCOUNTS 226
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I
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50th PAC MEETING 2010/2011 ACCOUNTS 227
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Residential Property Loan(Centralised) - Account 44111 - P 7,493,573.33
Type Of Advance
Balance as at 1st April 2011 Recovered Write
Off
Adjusted Closing Balance as at 31 March 2012 COMMENTS
Dr Cr Dr Cr Dr Cr
Residential Property Advances
7,677,870.02 184,296.69 2,160,018.36 - 64,339.87 5.59 5,517,846.07 119,956.82
These are Residential Property loans guaranteed 80% by Government. Some of the defaulters are still being traced through their respective Ministries, departments and Attorney General. The Credits of more than 5 years have been adjusted to Consolidated Fund Account. Memo
NET 7,493,573.33 5,397,889.25
Motor Vehicle Loan Centralised Account 44121 - P3, 180,688.08
Type Of Advance
Balance as at 1st April 2011 Recovered Write
Off Adjusted Closing Balance as at 31
March 2012 Comments
Dr Cr Dr Cr Dr Cr
Motor Vehicle Advances
4,398,807.00 1,218,118.92 821,814.46 255,682.80 55,735.63 3,521,256.91 962,436.12
Motor Vehicle Advance loans guaranteed 80% by Government. Some defaulters are still being traced through their respective Ministries, departments and Attorney General. The Credits of more than 5 years have been adjusted to Consolidated Fund Account. Memo
50th PAC MEETING 2010/2011 ACCOUNTS 228
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Returned Cheques - BURS (Customs) - Account 42121 P 6,401,388.04
No Date Drawer’s Name
Balance as at 1st April 2011 Write
OffReco-vered
Adjusted Closing Balance as at 31 March 2012 Comments
Dr Cr Dr Cr Dr Cr
HEADQUARTERS - 34,494.20 - - - - - 34,494.20Adjusted in may 2012. Memo
ACCOUNTANT GENERAL 229,307.67 - - - - 34,494.20 194,813.47 -
Processing write off. Memo
CUSTOMS & EXCISE 6,206,574.57 - - 24,781.11 - - 6,181,793.46 -
Defaulters are traced by letters of demand, garnishee orders to debtors bankers, site visits and debt collectors.P193,336.95 is irrecoverable and requested for write off. Memo
TOTAL 6,435,882.24 34,494.20 24,781.11 - 34,494.20 6,376,606.93 34,494.20
Loss of Cash P280,349.43
All outstanding losses have been cleared except for Customs & Excise of which a write off has been requested
No Account DescriptionBalance as at 31 March 2011 Recovered Write
Off Adjusted
Closing Balance as at 31 March 2012 Comments
Dr Cr Dr Cr Dr Cr
8 41438CUSTOMS AND EXCISE 34-613-306
250,635.55 - - - - - 250,635.55 -
Write-off has been requested for these Cash losses for former Department of Customs and Excise which accumulated overtime and cannot be identified with any Revenue Collector. Memo
TOTAL 250,635.55 - 250,635.55
50th PAC MEETING 2010/2011 ACCOUNTS 229
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Cash Losses / Shortages - Revenue Offices - P 2,031,073.87
These are Cash Losses for Revenue Offices through robberies, office breaking, shortages, burglaries & misappropriations. To speed up the Court case processes Attorney General has allocated cases to individual officers who deal regularly with officers of Accountant General to discuss case issues.
No Station Description
Balance as at 31 March 2011 Recovered Write
Off
AdjustedClosing Balance as at 31 March 2012 Comments
Dr Cr Dr Cr Dr Cr
3Machaneng - Account 41318 P97,004.75
Jane Mosie 97,004.75 - - - - 97,004.75 -
Case was given permanent stay, but the case was referred back to Attorney General requesting for fair trial. The reason for the request is that the State was not represented. Memo
4Mahalapye - Account 41319 P 377,454.70
Robbery case 377,454.70 - 1,140.00 - - - 376,314.70 -
Convicts serving prison sentence. Follow up letter sent to Attorney General - Civil Letigation Division to update on follow up of the debt. Memo
5 Maun - 41321 - P638,132.00
C. Matlapeng 200,000.00 - 106,104.39 - - 19,940.00 73,955.61 -
Case referred to Attorney General to follow up the debt. Memo
50th PAC MEETING 2010/2011 ACCOUNTS 230
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D. Mosarwa 50,000.00 - - - - 7,866.70 42,133.30 -
Case referred to Attorney General to follow up the debt. Memo
C. Matlapeng 388,132.00 - - - - - 388,132.00 -
Case with magistrate Court, trial date set for 23 to 26 July 2012. Memo
9 TSABONG - Account 41325
Burglary 188,232.72 - - - - 188,232.72 -
Convicts were ordered to compensate the Government, hence the case was referred to Attorney General. Memo
13HUKUNTSI - Account 41333 P 106,094.65
Lekgoane Oaitse 1,396.10 500.00 896.10
Officer deceased. Processing write-off. Memo
15GUMARE - Account 41336 P 471,634.30
Dollar Mosarwa 250,000.00 - - - - - 250,000.00 -
Recovered P 231,520.85 on the 16 April 2012 and the balance has been referred to Attorney General for recovery. Memo
Dollar Mosarwa 221,634.30 - 47,700.00 - - - 173,934.30 -
The case has been referred to Attorney General for follow up of the debt. Memo
17BDF Mogoditshane Account 41346 - P 592.35
50th PAC MEETING 2010/2011 ACCOUNTS 231
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Ramosokanoka Mothusi 101.00 - - - - 101.00 -
Recovered in April 2012. Memo
18BDF Francistown - Account 41347 P 1,039.20
Chilisa 870.00 - - - - - 870.00Recovered in April 2012. Memo
TOTAL 1,774,825.57 155,444.39 - 27,806.70 1,591,574.48
Other Advances Accounts
Botswana Public Officers Pension Fund Advance - P 33,360.50
No Name Of Officer
Balance as at 1ST April 2011 Write -
Off Recovered Adjusted Closing Balance as at
31 March 2012 Comments
Dr Cr Dr Cr Dr Cr
1 Batshabile B 3,200.00 - - 2,200.00 - - 1,000.00 -
Recoveries on-going through payroll at P200 per month. Memo
3 Tatedi D 15,200.00 - - 1,200.00 - - 14,000.00 -
This is funeral advance deducted from Tatedi’s wife. She passed away before recovery was complete. The balance has been written off and adjusted in April 2012. Memo
4 Moroke K E 9,996.00 2,293.50 7,702.50
Recoveries on-going through payroll at P 208.50 per month. Memo
TOTAL 28,396.00 - 5,693.50 - 22,702.50
50th PAC MEETING 2010/2011 ACCOUNTS 232
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Other Advance Accounts –
No Description
Balance as at 1st April 2011
Payments Recovered Adjusted Closing Balance as
at 31 March 2012 Comments
Dr Cr Dr Cr Dr Cr
1MP’s Personal Advance
9,930.75 - - - 9,930.75 -
T34 raised- monthly salary deductions began in April 2012. Memo
2
Non-Taxable Retired Judges- Lumpsum Advances
995,660.40 - - 67,502.40 - - 928,158.00 -
Recoveries on going at P 5,625.20 per month. Memo
6 Unallocated Stores 47,621,138.00 - - - - - 47,621,138.00
Awaiting requests from Ministries. Memo
8 *Stock Transfers 82,971,019.99 82,971,019.99
*Stock in transit to Supplies Depots and Ministries. To be cleared by credits from consumer Ministries. Adjusted in April 2012. Memo
TOTAL 131,597,749.14 2,171.00 2,171.00 67,502.40 - 63,610,664.93 131,530,246.74
50th PAC MEETING 2010/2011 ACCOUNTS 233
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I
STAT
EM
EN
T O
F O
TH
ER
DE
POSI
T A
CC
OU
NT
S (S
TAT
EM
EN
T 14
)21
8.
No
Des
crip
tion
Bal
ance
as a
t 1st A
pril
2011
Rec
over
ies
Paym
ents
/R
efun
ds
Wri
te
Off
Adj
ustm
ents
C
losi
ng B
alan
ce a
s at 3
1 M
arch
201
2 C
omm
ents
DR
CR
D
RC
RD
RC
R
2
Ale
xand
er
Forb
es -
Pers
onal
Li
abili
ty
Dep
osit.
147,
012.
30
94,3
34.5
2
1,76
6.45
62,0
98.0
6 12
5,37
1.15
21
,641
.15
30,4
70.0
1
Rec
over
ies f
rom
Pe
nsio
n fo
r ex-
empl
oyee
s to
cove
r th
eir o
utst
andi
ng
liabi
litie
s. T
he
acco
unt i
s use
d to
ho
ld m
oney
aw
aitin
g to
be
offs
et a
gain
st
rele
vant
deb
ts. M
emo
5B
ULA
WU
Lo
ans
- 16
9.98
-
95.0
0 -
- -
- 74
.98
Is th
e di
ferr
ence
be
twee
n G
ener
al
Ledg
er a
nd th
e pa
ymen
t rep
orts
. Th
e re
ports
are
ac
cura
te a
s the
y ha
ve
the
deta
ils o
f thi
rd
parti
es.
The
bala
nce
is st
ill b
eing
pro
bed.
M
emo
8
Bot
swan
a C
ore W
elfa
re
Indi
cato
r Su
rvey
(O
ther
)
- 99
9,99
9.00
-
- -
- -
- 99
9,99
9.00
Thes
e fu
nds w
ere
for t
he S
urve
y bu
t re
leas
ed la
te, n
ow
set a
side
to re
plac
e St
atis
tics B
otsw
ana
fund
s tha
t wer
e us
ed
inst
ead.
Mem
o
50th PAC MEETING 2010/2011 ACCOUNTS 234
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I
12B
otsw
ana
Savi
ngs
Ban
k (B
SB)
-3,
960.
37
- 2,
834.
36
- -
- -
1,12
6.01
Car
loan
ded
uctio
n w
as w
rong
ly p
aid
to B
SB. T
he m
oney
ha
s bee
n re
fund
ed to
G
over
nmen
t by
BSB
an
d th
e em
ploy
ee
will
be
reim
burs
ed
in M
ay 2
012
sala
ry.
Mem
o
15D
aisy
Loo
- 28
,341
,041
.48
- -
- -
6,07
5,59
5.35
-
34,4
16,6
36.8
3
Gov
ernm
ent o
f B
otsw
ana
is h
oldi
ng
the
fund
s in
thre
e C
omm
erci
al b
ank
acco
unts
pen
ding
fin
al o
utco
me
of th
e ca
se. T
he in
crea
se is
du
e to
inte
rest
ear
ned.
M
emo
16
Deb
t Par
tici-
patio
n C
api-
tal F
undi
ng
Lim
ited
- 92
,047
,140
.53
- 27
,653
,678
.57
- -
- -
64,3
93,4
61.9
6
Use
d fo
r ear
ly
settl
emen
t of P
DSF
lo
ans.
Loan
s sho
uld
be se
rvic
ed ti
ll en
d of
lo
an te
rm o
ther
wis
e G
over
nmen
t will
se
rvic
e w
ith D
ebt
Parti
cipa
tion
Cap
ital
Fund
. M
emo
17D
ecea
sed
Esta
tes 3
6-20
4-6
33
0,55
7.63
252,
320.
21
64
,245
.68
13,9
91.7
4
The
bala
nce
belo
ngs
to th
ree
bene
ficia
ries
who
will
be
paid
in
the
finan
cial
yea
r 20
12/2
013
afte
r fin
alis
ing
list o
f be
nefic
iarie
s with
the
rele
vant
aut
horit
ies.
Mem
o
50th PAC MEETING 2010/2011 ACCOUNTS 235
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I
19G
arni
shee
O
rder
Re-
cove
ries
35,8
50.0
0 11
6,82
6.79
-
39,8
00.0
0 -
- -
35,8
50.0
0 77
,026
.79
Pend
ing
bala
nces
ar
e th
ose
whi
ch
wer
e pa
id th
roug
h cl
osed
law
firm
s;
the
mat
ter h
as b
een
refe
red
to H
igh
Cou
rt fo
r adv
ice.
P30,
600
is w
ithin
T25
of
P39,
000.
Mem
o
27
Publ
ic S
er-
vant
s Pen
-si
on F
und
Con
tribu
tion
36-2
04-7
6
- 10
,499
,467
.90
- -
- 9,
852,
916.
59
-
646,
551.
31 Th
e co
nfigu
ratio
n er
ror w
hich
cau
sed
the
prob
lem
has
bee
n re
ctifi
ed, b
alan
ces a
re
bein
g re
conc
iled
and
adju
sted
. Effo
rts a
re
on-g
oing
to re
conc
ile
the
rem
aind
er.
Mem
o
28
Publ
ic o
ffi-
cers
Med
ical
A
id 3
6-20
4-45
- 15
1,06
4.92
-
26,3
61.0
0 -
89,2
65.8
4 -
- 35
,438
.08
The
amou
nt is
due
to
refu
nds t
o em
ploy
ees
who
hav
e ex
ited
the
Gov
ernm
ent p
ayro
ll.
The
iden
tifica
tion
proc
ess i
s in
prog
ress
an
d co
ntin
ue to
re
fund
thos
e w
ho
have
bee
n id
entifi
ed.
Mem
o
33
Tax
Ad-
just
men
t -
Und
er/O
ver
Rec
over
y
307,
138.
12
- 42
,463
.13
- -
- -
264,
674.
99
-
Rec
over
ies f
or u
nder
ta
xed
are
on-g
oing
. So
me
defa
ulte
rs
have
retir
ed w
hile
ot
hers
hav
e le
ft Pu
blic
Ser
vice
bef
ore
the
amou
nts w
ere
iden
tified
hen
ce
proc
essi
ng o
f writ
e of
f. M
emo
50th PAC MEETING 2010/2011 ACCOUNTS 236
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I
34Tr
ade
Uni
on
Due
s 36-
204-
11,
002,
981.
55
- -
- -
- -
1,00
2,98
1.55
-
Writ
e of
f CA
B
MEM
O b
eing
pr
oces
sed.
Mem
o
36Sa
lary
Pay
-ab
le A
ccou
nt
28,1
01.5
9 15
,903
.16
- -
-15
,903
.16
27,3
66.4
9 73
5.10
-
Thes
e ar
e di
ffere
nces
in
sala
ry p
aym
ents
an
d pa
yrol
l co
stin
g(G
L tra
nsfe
r).
The
rem
aini
ng
P735
.10
is b
eing
in
vest
igat
ed to
mat
ch
it w
ith r
elev
ant
empl
oyee
pay
men
t.
Mem
o
Inco
me
Tax
PAY
E - P
ay-
roll
-69
,734
,225
.01
-69
,372
,204
.70
---
--
362,
029.
31M
emo
TOTA
L1,
521,
083.
56
202,
334,
691.
29
42,4
63.1
3 97
,349
,060
.29
-10
,084
,429
.33
6,22
8,33
2.99
1,3
25,8
82.7
9 10
0,97
6,79
7.02
50th PAC MEETING 2010/2011 ACCOUNTS 237
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PARAGRAPH 24 - STATEMENT OF ARREARS OF REVENUE - 219. (STATEMENT NO. 19) P 233,707.99
These are telephone charges arrears which when reconciled, it became evident that some were paid during the financial year 2010/2011. The recoveries were omitted from our submissions to PAC. The amount abandoned is for official calls which were wrongly reported as part of the arrears.
No NameBalance as at 1st April 2011
Recovered Abandoned Closing Balance as at 31 March 2012
Comments
Headquarters - P 202,915.89
1 Ray Purcell 111.85 9.00 - 102.85
Abandoned. Approval referenced FDP 1/6/17/9 4(26) dated 25 April 2012
2 AgisanangKote 40.40 30.90 - 9.50 Paid in May 2012
6 Boineelo Peter 300.56 38.15 - 262.41
Abandoned. Approval referenced FDP 1/6/17/9 4(26) dated 25 April 2012.
17 Moroba Kgalagadi 519.01 148.87 - 370.14 To recover in May 2012.
22 Bene Thejwane 696.48 200.00 - 496.48 To recover in May 2012.
24 Ragele Masu 659.26 212.95 - 446.31 Paid in April 2012.
27 Barwesi Gagobepe 559.50 241.15 - 318.35
Abandoned. Approval referenced FDP 1/6/17/9 4(26) dated 25 April 2012.
29 Gaekgale Kaisara 2,166.87 280.65 -- 1,886.22
Abandoned Approval referenced FDP 1/6/17/9 4(26) dated 25 April 2012.
30Kennetswe Maemo Ditlhong
432.29 300.00 - 132.29 Recoveries are on going.
31Christine Modisaakgomo
1,446.19 316.18 - 1,130.01 To pay in May 2012.
33 Tebogo Pule 366.73 341.20 - 25.53
Abandoned. Approval referenced FDP 1/6/17/9 4(26) dated 25 April 2012.
50th PAC MEETING 2010/2011 ACCOUNTS 238
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37 Masego Segokgo 870.58 364.90 - 505.68
Abandoned. Approval referenced FDP 1/6/17/9 4(26) dated 25 April 2012.
39 Kebabonye Molefi 1,127.79 412.15 - 715.64
Abandoned. Approval referenced FDP 1/6/17/9 4(26) dated 25 April 2012.
42 Sissy Tlale 2,628.91 490.00 - 2,138.91
Abandoned. Approval referenced FDP 1/6/17/9 4(26) dated 25 April 2012.
43 Chedu Masilo 632.35 495.58 - 136.77 Abandoned in April 2012.
44 Mogorosi Letshelea 1,017.72 498.45 - 519.27
Abandoned. Approval referenced FDP 1/6/17/9 4(26) dated 25 April 2012.
45 Gosego Dintwa 585.99 508.65 - 77.34
Abandoned. Approval referenced FDP 1/6/17/9 4(26) dated 25 April 2012.
47 Jerry Makgwa 1,468.22 601.38 - 866.84
Abandoned. Approval referenced FDP 1/6/17/9 4(26) dated 25 April 2012.
51 Joyce Masie 1,770.67 799.05 - 971.62
Abandoned. Approval referenced FDP 1/6/17/9 4(26) dated 25 April 2012.
57Mmaseboko Meswele
1,960.31 888.31 - 1,072.00 Recoveries on-going.
58Mmaseboko Meswele
1,427.83 888.31 - 539.52 Recoveries on-going.
59 Leungo Mhaladi 3,968.59 919.96 - 3,048.63
Abandoned. Approval referenced FDP 1/6/17/9 4(26) dated 25 April 2012.
64 Margaret Sebina 1,564.04 1,520.31 - 43.73
Abandoned. Approval referenced FDP 1/6/17/9 4(26) dated 25 April 2012.
69 Pholoso Raditlhowa 3,254.95 3,214.25 - 40.70 Recoveries on-going.
70 David Morebodi 2,230.00 2,216.00 - 14.00 Paid in April 2012.
71 Pato Ramompati 11,374.76 2,670.68 6,399.35 2,304.73 Recoveries on-going at P253.52 per month
50th PAC MEETING 2010/2011 ACCOUNTS 239
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I74 A. Macharia 6,095.89 - - 6,095.89
Officer paid P 400 in April 2012 and made an undertaking to pay the balance end of May 2012.
97 Felix Kabwe 7,135.75 - - 7,135.75Expatriate officer being traced
100Gakenabetsho Wise Ntsie
6,816.35 191.66 - 6,624.69Ex-employee still being followed up.
168 Wilbad Erulu 439.20 439.20 Paid in April 2012.
Central Statistics Office P 23,548.23
220 Banyana Kgopo 22.52 - - 22.52 Paid in May 2012.
221Boammaruri Malemenyana
108.75 - - 108.75 Recovered in April 2012.
222 Christon Daman 165.72 - - 165.72 To recover in May 2012.
223 Gouta Maseko 334.88 77.07 - 257.81Recovered in April 2012
224 Idan Mfanyane 13.52 - - 13.52 To recover in May 2012
225 Kelapile Hetanang 120.35 - - 120.35 Paid in May 2012
227 Keneilwe Seemise 78.47 24.53 - 53.94Recovered in April 2012
229 Lenah Batsile 559.70 366.70 - 193.00 To recover in May 2012
232 Masego Maflouse 339.43 - - 339.43 Paid in May 2012
233 Mothati Setume 82.70 - - 82.70Recovered in April 2012
234 Beauty Nthobatsang 1.83 - - 1.83 Paid in April 2012
236 Boingotlo Mbae 107.16 - - 107.16 To recover in May 2012
239 ChishivoGunda 67.16 - 67.16 To recover in May 2012
240 Connie Seikano 206.65 - - 206.65 To recover in May 2012
241 Daisy Ndebele 0.55 - - 0.55 Paid in April 2012
243 Elliot Ramooki 171.45 3.50 - 167.95 To recover in May 2012
244 Gift Mpugwa 38.58 7.44 - 31.14 Paid in May 2012
245 Jennifer Ditlhong 19.41 - - 19.41 Paid in April 2012
246 Keboifile Iponeng 5.50 - - 5.50 Paid in April 2012
50th PAC MEETING 2010/2011 ACCOUNTS 240
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248 Keikantse Edmond 3.50 - - 3.50 Paid in April 2012
250 Keoreme Masimo 163.18 - - 163.18 To recover in May 2012
252Kgosiesele Raditemana
197.28 - - 197.28 To recover in May 2012
253 Lenah Vissagie 639.28 - - 639.28 To recover in May 2012
254 Lesego Mantunyana 267.17 - - 267.17 To recover in May 2012
255 Lucky Ntaleng 25.90 - - 25.90 To recover in May 2012
257 Mokwaledi Segatle 5.00 - - 5.00 Paid in April 2012
259 Phaladi Labobedi 7.52 - - 7.52 Paid in April 2012
263 Sakarea Selinah 2.56 - - 2.56 Paid in April 2012
268 Babereki Kgalalelo 383.99 - - 383.99 To recover in May 2012
270 Dikhudu Mmapula 174.32 - - 174.32 To recover in May 2012
272 Gaotlowe Vinolia 149.06 - - 149.06 To recover in May 2012
273 Kabo Winstern 119.73 - - 119.73 To recover in May 2012
274 Keboi Mpho 48.62 - 48.62 To recover in May 2012
275 Keletwang Phemelo 48.62 - - 48.62 To recover in May 2012
276 Kesetse Gaoletse 516.03 - - 516.03 To recover in May 2012
277 Kgopo Harriet 833.48 - - 833.48 To recover in May 2012
278Kgosiemang Shaleba
264.92 - - 264.92 To recover in May 2012
279 Komane Bunnie 77.28 - - 77.28 To recover in May 2012
283 Magogwe Daniel 29.36 - - 29.36 To recover in May 2012
286 Mandoze Keanewa 66.88 37.03 - 29.85 To recover in May 2012
290 Matlakele Oagile 1,366.70 - - 1,366.70 To recover in May 2012
291Mmanoko Gabonewe
241.34 - - 241.34 To recover in May 2012
292 Modise Margaret 60.00 - - 60.00 To recover in May 2012
293 Modo Mariam 1,172.90 - - 1,172.90 To recover in May 2012
50th PAC MEETING 2010/2011 ACCOUNTS 241
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294 Mojela Mothibedi 1,066.10 - - 1,066.10 To recover in May 2012
295Mokgaotsane Boikaego
464.92 - - 464.92 To recover in May 2012
296 Molokwe Makgotla 215.79 - - 215.79 To recover in May 2012
297 Molome Gopolang 62.75 4.28 - 58.47 To recover in May 2012
298 Mooketsi Sophie 382.18 16.13 - 366.05 To recover in May 2012
299 Mooketsi Thandie 83.23 - - 83.23 To recover in May 2012
300Mothelesi Godiraone
76.24 - - 76.24 To recover in May 2012
301 Mothibi Ruth 32.46 - - 32.46 To recover in May 2012
304 Muchaeli Never 155.13 - - 155.13 To recover in May 2012
307Ntebele Kelebemang
336.88 240.43 - 96.45 To recover in May 2012
308Ntwayagae Phemelo
780.04 445.59 - 334.45 To recover in May 2012
309 Oletile Brenda 555.54 520.03 - 35.51 To recover in May 2012
310 Puleng Jackie 128.14 - - 128.14 To recover in May 2012
311 Rabothiwa Charles 19.90 - - 19.90 To recover in May 2012
313 Ramagonono Pinkie 26.14 21.89 - 4.25 To recover in May 2012
314 Ramakoba Phodiso 355.48 - - 355.48 To recover in May 2012
315 Ramaretlwa Modise 627.66 54.55 - 573.11 To recover in May 2012
316Ramontshonyana Benjamin
731.08 375.29 - 355.79 To recover in May 2012
317 Rasedibo Kaone 64.82 - - 64.82 To recover in May 2012
318Sankoloba Chakawa
46.65 - - 46.65 To recover in May 2012
319 Sebekedi Virginia 264.92 64.82 - 200.10 To recover in May 2012
320 Seribe Sethole 51.45 46.65 - 4.80 To recover in May 2012
321 Simako Lekoko 70.05 - - 70.05 To recover in May 2012
TOTAL 79,820.09 21,349.17 6,399.35 52,071.57
Memo
50th PAC MEETING 2010/2011 ACCOUNTS 242
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PARAGRAPH 27 - STATEMENT OF LOSSES OF PUBLIC MONIES 220. AND STORES - (STATEMENT NO. 22)
Table A - Losses of Cash
Outstanding Losses of Cash Cases - Update on Accountant General cases as at 31st March 2011
No Period
Office Where Loss Occurred
Reference No.
Nature Of Case
Loss Amount
Reco-veries
Written Off / Adjusted
Outstanding Balance as at 31 March 2012
Comments
2 2001-2005 Mahalapye FDP44/2/3/02-
03 Isolated incident 376,617.50 - - 376,617.50
Refered to Attorney General to follow up the debt. Memo
4 2006-2010
Gumare/Maun
FDP44/1/3/05-06
Systematic Fraud 500,000.00 106,104.39 27,806.70 366,088.91
Recovery of P23,152.85 from D. Mosawa made in 2012/13. Referred to Attorney General to follow up the debt. Memo
5 2006-2010 Gumare FDP44/1/3/05-
06 Systematic Fraud 221,634.30 47,700.00 - 173,934.30
Referred to Attorney General to follow up the debt. Memo
8 2006-2010 Maun FDP44/1/3/09-
10 Systematic Fraud 388,948.00 - 388,948.00
The case is on going through magistrate court and the trial dates are 23 to 25 July 2012. Memo
TOTAL 1,487,199.80 153,804.39 27,806.70 1,305,588.71
PARAGRAPH 40 - OTHER NON-MOVING ADVANCES - 221. (STATEMENT NO. 15)
Surcharge - Damage to Government Vehicle - Account 41121 - P 44,474.18
No ID Number Name
Balance as at 1st April 2011 Write
Off Recovered Adjusted
Closing Balance as at 31 March 2012
Comments
Dr Cr Dr Cr Dr Cr Department of Customs and
Excise
5 470214905 MOLAODI, MATHEO 23,038.70 - - 4,750.00 - - 18,288.70 -
Recoveries ongoing at P250 per month. Memo
50th PAC MEETING 2010/2011 ACCOUNTS 243
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Surcharge - Permanent & Pensionable - Account 41131 - P 60,786.00
No ID Number Name
Balance as at 1st April 2011 Write
Off Recovered Adjusted
Closing Balance as at 31 March 2012
Comments
Dr Cr Dr Cr Dr Cr
Headquarters
4 032628494 Molatlhegi, Kesegofetse 7,404.75 - - 617.00 - - 6,787.75 -
Payments are made through Cash payments. Memo
Advances - Permanent& Pensionable - Account 41211 - P 885,944
No Department / Description
Balance as at 1st April 2011 Write
Off Recovered Adjusted Closing Balance as
at 31 March 2012 Comments
Dr Cr Dr Cr Dr Cr
558 Advances- P & P
960, 431.11
74,487.00
470,178.73
104,897.40
64,527.10
88,435.37
296,919.61
9,959.90
Amount of P470,178.73 has been written off and adjusted. Memo
Advances - Industrial Class Employees - Account 41231 - P3,398.25
No ID Number Name
Balance as at 1st April 2011
Write Off Recov-
ered
Adjusted Closing Bal-ance As At 31 March 2012
Comments
Dr Cr Dr Cr Dr Cr
Central Statistics Office
5 595119800Olebogeng, Joel Morulaganyi
1,000.00 - - - - - 1,000.00 -
Advance was erroneously captured as an ordinary claim resulting in the amount not being automatically recovered. Memo
7 847725509 Mantunyane, Lesego Joyce 1,000.00 - - - - 1,000.00 -
Advance was erroneously captured as an ordinary claim resulting in the amount not being automatically recovered. Memo
TOTAL 2,000.00 - - - - - 2,000.00
50th PAC MEETING 2010/2011 ACCOUNTS 244
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Non moving Advances - P & P Grade C4 & Below - Account 41233 - P 138,832.00
NoID Number
Name
Balance as at 1st April 2011 Write
Off Reco-vered
Adjusted Closing Balance as at 31 March 2012
Comments
Dr Cr Dr Cr Dr Cr
Accountant General
1 034428606Mosepele, Ms. Winfred
11,500.00 - - - - - 11,500.00 - Deductions commenced in April 2012
2 270625307Rutherford, Beauty
8,100.00 - - - - - 8,100.00 - Deductions commenced in April 2012
3 568320704Africa, Gwenn Nelly
14,000.00 - - - - - 14,000.00 - Deductions commenced in April 2012
4 589828202Bontsi, Dikagamotse
7,000.00 - - - - - 7,000.00 - Deductions commenced in April 2012
5 720425304Monyazela, Josephine
14,992.00 - - - - - 14,992.00 - Deductions commenced in April 2012
6 803116509Kgatlhego, Leonard
15,000.00 - - - - - 15,000.00 - Deductions commenced in April 2012
7 820722306Tokwe, Setshwano Constance
16,000.00 - - - - - 16,000.00 - Deductions commenced in April 2012
8 826721208Ntelecha, Grace
16,500.00 - - - - - 16,500.00 - Deductions commenced in April 2012
9 848621609Modise, Seipati
12,000.00 - - - - - 12,000.00 - Deductions commenced in April 2012
11 962229709Baitshupile, Sesafeleng
13,000.00 - - - - - 13,000.00 - Deductions commenced in April 2012
Supplies
13 723925400Keofethile, Ookeditse
4,990.00 - - 2,062.35 - - 2,927.65 - Recoveries on-going at P2,062.35 per month
TOTAL 133,082.00 - - 2,062.35 - - 131,019.65 -
Memo
50th PAC MEETING 2010/2011 ACCOUNTS 245
PAR
T II
I
Non
-mov
ing
Res
iden
tial P
rope
ty L
oans
- A
ccou
nt 4
4111
- P
6,81
1,83
6.08
The
outs
tand
ing
defa
ulte
rs a
re b
eing
follo
wed
thro
ugh
Atto
rney
Gen
eral
’s O
ffice
. Th
ese
are
all M
emos
.
No
ID N
umbe
rN
ame
Of
Offi
cer
Bal
ance
as a
t 1st A
pril
2011
WR
ITE
- O
FF
Rec
o-ve
red
Adj
uste
d C
losi
ng B
alan
ce a
s at
31 M
arch
201
2 C
omm
ents
Dr
Cr
Dr
Cr
Dr
Cr
430
9923
904
Iket
leng
, Lea
noen
g2,
282.
48
- -
- -
- 22
82.4
8-
590
5928
202
Kae
twa,
Reg
inah
- 72
5.59
-
- -
- -
725.
59
630
3224
406
Mag
etse
, Isa
bella
G
otha
tam
odim
o52
9.65
-
- -
- -
529.
65
-
750
0820
107
Mar
oba,
Khu
mo
R20
2.45
-
- -
- -
202.
45
-
875
2010
906
Maz
onde
, Pat
zon
N51
1.37
-
- -
- -
511.
37
-
990
8312
704
Moe
ti, T
l4,
969.
39
- -
- -
- 4,
969.
39
-
1024
4514
403
Moh
ube,
Gal
esen
gwe
3,30
4.06
-
- -
- -
3,30
4.06
-
1160
7120
802
Mol
osiw
a, S
arah
Si
thab
ile V
.R1,
219.
86
- -
- -
- 1,
219.
86
-
1540
5717
604
Mos
inyi
, Mos
inyi
G
ilber
t1,
033.
85
- -
- -
- 1,
033.
85
-
16B
KG
-37
Bar
clay
s Gem
vas
Bra
nch
84,9
38.4
0 -
- -
- -
84,9
38.4
0 -
1700
0010
300
Legw
aila
, Elij
ah
Will
iam
10,8
62.5
5 -
- -
- -
10,8
62.5
5 -
50th PAC MEETING 2010/2011 ACCOUNTS 246
PAR
T II
I
1890
2922
206
Dui
ker,
Et12
,205
.70
--
--
-12
,205
.70
-
1973
3915
308
Man
ase,
Pat
ikeg
o24
,436
.80
- -
- -
- 24
,436
.80
-
2001
6512
206
Pogi
so, K
eine
ele
S1,
722.
20
- -
- -
- 1,
722.
20
-
2127
1229
302
Mod
ise-
Lega
kabe
, B
oikh
utso
Lin
da9,
390.
08
- -
- -
- 9,
390.
08
-
23C
0075
3901
112
Bar
clay
s Ban
k O
f B
otsw
ana
45,6
25.8
5 -
- -
- -
45,6
25.8
5 -
24C
0075
3701
112
Stan
dard
Cha
rtere
d B
ank
Bot
swan
a Li
mite
d21
0.45
210.
45
2005
/200
6 - P
295
,358
.41
2546
1314
609
Phut
i, M
oses
Sep
atel
a88
,492
.80
- -
22,1
32.0
0 -
- 66
,360
.80
-
Rec
over
ies
on g
oing
at
P
2,01
2.00
pe
r mon
th
2602
5122
103
Eken
yane
, Mirr
iam
44,6
63.6
8 -
- -
- -
44,6
63.6
8 -
2703
6110
000
Mol
efe,
Jose
ph
Thob
ega
4,29
1.15
-
- -
- -
4,29
1.15
-
28C
0664
0201
112
Bar
clay
s Ban
k18
,397
.05
- -
- -
- 18
,397
.05
-
3055
9617
700
Kel
atw
ang,
Keo
agile
68,5
83.2
0 -
-
- -
68,5
83.2
0 -
3236
4916
309
Seila
ne, M
oako
fi M
cjos
ter
3,63
0.61
-
- -
- -
3,63
0.61
-
3320
4228
506
Dits
abat
ho, M
onic
a12
,422
.75
- -
- -
- 12
,422
.75
-
50th PAC MEETING 2010/2011 ACCOUNTS 247
PAR
T II
I
3451
8619
408
Hiy
oven
i, El
ias R
iriee
45,3
30.2
0 -
- -
- -
45,3
30.2
0 -
35PC
T-74
34Le
bone
M S
Tau
7,59
1.65
--
--
-7,
591.
65-
3703
4-01
25-
2104
312
M M
osia
koko
206.
83-
--
--
206.
83-
3803
4-01
25-
2002
128
Sent
o L
M9,
974.
75
- -
- -
- 9,
974.
75
-
2006
/200
7 - P
1,8
93,3
14.8
3
3966
5414
300
Bom
e, L
inco
ln L
one
35,2
83.5
0-
-5,
821.
25-
-29
,462
.25
-
4435
0623
807
Bad
ubi,
Gla
dys
2,39
2.80
--
--
-2,
392.
80-
4584
2216
403
Mol
efe,
Otu
kile
16,2
04.7
0-
--
--
16,2
04.7
0-
4606
6720
808
Tsha
ne, M
atsh
idis
o10
3,82
4.51
--
--
-10
3,82
4.51
-
4720
2610
402
Leko
ba, K
eits
hwed
itse
Chi
epe
776.
10-
--
--
776.
10-
4910
8610
607
Seno
si, I
saac
B A
547.
15-
--
--
547.
15-
5060
6426
303
Mal
efho
, Boi
tshe
po
Bea
trice
55,5
06.4
0-
--
--
55,5
06.4
0-
5117
6624
603
Mul
alu-
Cal
lend
er,
Oph
a Pa
trici
a19
,339
.84
--
--
-19
,339
.84
-
520
34
-01
25
-13
3643
4B
aele
tsi N
L25
,116
.45
--
--
-25
,116
.45
-
530
34
-01
25
-14
4927
3B
aiki
tse
K85
,689
.69
--
--
-85
,689
.69
-
540
34
-01
25
-11
5329
5B
ales
eng
B58
,109
.72
--
--
-58
,109
.72
-
550
34
-01
25
-10
5720
9B
oits
hwar
elo
S19
,091
.00
--
--
-19
,091
.00
-
50th PAC MEETING 2010/2011 ACCOUNTS 248
PAR
T II
I
560
34
-01
25
-11
7865
6C
hele
nyan
ane
M19
,503
.95
--
--
-19
,503
.95
-
5703
4-01
25-
3903
916
D L
Sam
akab
adi
11,3
03.1
6-
--
--
11,3
03.1
6-
5803
4-01
25-
1629
000
Dig
angw
a B
G45
,000
.00
--
--
-45
,000
.00
-
5903
4-01
25-
1412
788
F Ph
alal
o13
,051
.55
--
--
-13
,051
.55
-
6003
4-01
25-
2160
234
Gw
ebu
L M
11,3
63.7
6-
--
--
11,3
63.7
6-
6103
4-01
25-
1332
150
Jallo
w B
11,6
00.1
3-
--
--
11,6
00.1
3-
6203
4-01
25-
1216
039
Jeem
iah
G4,
090.
60-
--
--
4,09
0.60
-
6303
4-01
25-
1088
229
Kel
ents
e M
19,9
51.8
2-
--
--
19,9
51.8
2-
6403
4-01
25-
1160
002
Kgo
tladi
ngw
e M
20,7
11.8
0-
--
--
20,7
11.8
0-
6503
4-01
25-
1617
967
Leko
ba K
T12
3,05
5.04
--
--
-12
3,05
5.04
-
6603
4-01
25-
3904
771
Lent
swe
C4,
000.
00
- -
- -
- 4,
000.
00
-
6703
4-01
25-
1178
905
Mab
enga
no M
93,0
31.4
1 -
- -
- -
93,0
31.4
1 -
50th PAC MEETING 2010/2011 ACCOUNTS 249
PAR
T II
I
6803
4-01
25-
1399
551
Mac
ha W
283.
78
- -
- -
- 28
3.78
-
6903
4-01
25-
1482
185
Mal
obel
a V
107,
572.
35
- -
- -
- 10
7,57
2.35
-
7003
4-01
25-
1263
551
Map
eo B
683.
15
- -
- -
- 68
3.15
-
7103
4-01
25-
1553
591
Map
hosa
Tm
1,84
2.33
-
- -
- -
1,84
2.33
-
7203
4-01
25-
4009
205
Mba
kile
O52
,130
.50
- -
- -
- 52
,130
.50
-
7303
4-01
25-
1240
836
Mm
ope
L2,
173.
67
- -
- -
- 2,
173.
67
-
7403
4-01
25-
2200
657
Moe
si D
17,9
85.0
0 -
- -
- -
17,9
85.0
0 -
7503
4-01
25-
1287
291
Moi
pola
i O S
21,0
00.0
0 -
- -
- -
21,0
00.0
0 -
7603
4-01
25-
1657
592
Moi
pola
i Tl
101,
581.
50
- -
- -
- 10
1,58
1.50
-
7703
4-01
25-
1107
725
Mok
geth
i D N
1,62
6.40
-
- -
- -
1,62
6.40
-
7803
4-01
25-
1170
516
Mok
gwat
hi G
O8,
080.
15
- -
- -
- 8,
080.
15
-
7903
4-01
25-
1335
839
Mol
efe
L16
,261
.88
- -
- -
-16
,261
.88
-
50th PAC MEETING 2010/2011 ACCOUNTS 250
PAR
T II
I
8040
1720
504
Mon
agen
g, P
inki
e G
aele
se3,
856.
03
- -
- -
- 3,
856.
03
-
8103
4-01
25-
6004
860
Mon
au J
1,31
2.08
-
- -
- -
1,31
2.08
-
8281
9918
905
Mou
wan
e, K
enne
dy
Tshu
kudu
19,4
38.8
5 -
- -
- -
19,4
38.8
5 -
8303
4-01
25-
1135
299
Ndo
le G
7,87
0.20
-
--
- -
7,87
0.20
-
8403
4-01
25-
1065
068
Ndo
nje
O D
2,15
8.45
-
--
--
2,15
8.45
-
8506
3817
704
Nku
, Teb
ogo
Moe
med
i11
5,69
0.20
-
- -
- -
115,
690.
20
-
8603
4-01
25-
1565
634
Nte
boga
ng N
13,9
90.3
0 -
- -
- -
13,9
90.3
0 -
8703
4-01
25-
1214
124
Nth
ibe
H26
,141
.95
- -
- -
- 26
,141
.95
-
8803
4-01
25-
1297
410
Obo
pile
M23
,108
.12
- -
- -
- 23
,108
.12
-
8903
4-01
25-
1557
044
Phiri
e T
H3,
253.
55
- -
- -
-3,
253.
55
-
9003
4-01
25-
1376
809
Pule
M K
1,19
9.89
--
--
-1,
199.
89-
9103
4-01
25-
2104
474
Qat
hai T
3,45
2.50
--
--
-3,
452.
50-
9203
4-01
25-
1519
806
Rak
wad
i V99
9.87
--
--
-99
9.87
-
9303
4-01
25-
2273
957
Ram
orok
a B
3,69
2.27
--
--
-3,
692.
27-
9403
4-01
25-
1316
532
Ram
pa S
G55
,810
.07
--
---
-55
,810
.07
-
50th PAC MEETING 2010/2011 ACCOUNTS 251
PAR
T II
I
9503
4-01
25-
1320
624
Sepo
tlo C
K46
,722
.45
--
--
-46
,722
.45
-
9603
4-01
25-
1454
031
Sibi
ya U
b92
,013
.70
--
--
-92
,013
.70
-
9703
4-01
25-
1456
731
Teko
L C
8,56
8.90
--
--
-8,
568.
90-
9803
4-01
25-
1098
171
Thup
e M
K22
,973
.30
--
--
-22
,973
.30
-
9903
4-01
25-
2145
168
Tsho
agon
g Pb
b18
,684
.61
--
--
-18
,684
.61
-
100
034-
0125
-15
6708
5W
Thi
pe80
,440
.15
--
--
-80
,440
.15
-
2007
/200
8 - P
358
,651
.32
102
1189
2750
2Ey
man
, E.G
.23
1.87
--
--
-23
1.87
103
5850
1110
6Si
ku, U
nasw
i Bry
an16
0,96
8.70
--
--
-16
0,96
8.70
-
104
8921
4201
Kel
ebog
ile, F
ana
50,0
48.9
0-
--
--
50,0
48.9
0-
105
0249
1930
5Ta
fa, S
heph
erd
31,6
02.4
0-
--
--
31,6
02.4
0-
106
3660
2050
3D
irela
ng, B
eaut
y N
ozip
ho10
,000
.00
--
--
-10
,000
.00
-
108
0539
2610
5Th
apis
a, K
usha
tha
Felic
ity55
,207
.02
--
--
-55
,207
.02
-
50th PAC MEETING 2010/2011 ACCOUNTS 252
PAR
T II
I
109
03
4-0
12
5-
1259
352
Mab
ilets
a M
20,8
39.5
9-
--
--
20,8
39.5
9-
111
9211
2330
0N
gwak
o, Ju
dith
Se
rebo
lo2,
035.
65-
--
-2,
035.
65-
2008
/200
9 - P
988
,615
.11
113
0089
2370
2M
azha
ni, P
amel
a A
nne
-65
4.90
--
22.0
0-
-63
2.90
114
0215
2180
1Ts
heko
, Bok
ani
18,2
88.8
2-
--
--
18,2
88.8
2-
115
7053
1060
4M
orem
ong,
Ben
jam
in15
,296
.85
--
--
-15
,296
.85
-
116
8037
1140
6R
amoo
ki, J
uliu
s D
itiro
41,1
50.8
3-
--
--
41,1
50.8
3-
117
5605
2080
4W
right
, Dor
een
105,
364.
80-
--
--
105,
364.
80-
118
8620
1730
8M
odis
ane-
Mau
chaz
a,
Mol
efe
58,5
44.3
8-
--
--
58,5
44.3
8-
119
5006
2210
2M
okut
e, V
iole
t Lei
na87
,706
.65
--
--
-87
,706
.65
-
120
3601
1050
3Th
uso,
Ots
wel
etse
18,1
38.4
5-
--
--
18,1
38.4
5-
121
1401
3405
Kga
ngke
nna,
K
gank
enna
16,0
36.5
5-
--
--
16,0
36.5
5-
122
6382
0000
Koo
neng
, Obo
loki
le
Tshi
diso
23,4
18.4
5-
--
--
23,4
18.4
5-
50th PAC MEETING 2010/2011 ACCOUNTS 253
PAR
T II
I
124
4655
1750
3Jo
hane
, Mar
umo
45,5
38.7
5-
--
--
45,5
38.7
5-
125
7077
1920
3M
asilo
man
gwe,
Lo
tshw
ao22
,891
.10
--
--
-22
,891
.10
-
126
7525
1130
2C
heng
eta,
Che
nget
a K
c90
,925
.90
--
--
-90
,925
.90
-
127
7576
1820
9K
etog
etsw
e, C
alvi
n I
99,4
71.5
5-
--
--
99,4
71.5
5-
128
8154
2230
3M
ajin
go, L
inga
ni91
,505
.00
--
--
-91
,505
.00
-
129
2549
2800
4M
mile
, Tha
to80
,823
.36
--
--
-80
,823
.36
-
2009
/201
0 - P
1,3
55,5
75.2
9
131
2471
1290
9B
oits
hwar
elo,
R
icha
rd R
athe
pe58
,131
.65
--
2,42
3.00
--
55,7
08.6
5-
Rec
over
ies
star
ted
on
Mar
ch 2
012
at P
2,4
23.0
0 pe
r mon
th
133
2038
2860
3N
thut
ang,
Gao
rekw
e V
iole
t49
,960
.23
--
41,6
10.2
5-
-8,
349.
98-
135
5166
2710
6H
ilton
Mpu
lubu
si,
Gas
esep
e Sn
owhi
te12
,123
.50
--
--
-12
,123
.50
-
136
5207
2270
4K
gopa
na, M
iss
Esal
eone
22,5
00.7
5-
--
--
22,5
00.7
5-
137
6682
1830
0M
atha
ngw
ane,
B B
90,4
18.8
0-
--
--
90,4
18.8
0-
138
2515
1880
8M
ogoc
ha, R
onni
e R
onni
e66
,339
.95
--
--
-66
,339
.95
-
50th PAC MEETING 2010/2011 ACCOUNTS 254
PAR
T II
I
139
8694
1020
6M
oji,
Bab
ati E
dwar
d1,
083.
56-
--
--
1,08
3.56
-
140
5307
2140
8Ts
ae, M
rs. E
lsa
Lese
go49
,401
.45
--
--
-49
,401
.45
-
141
6583
2870
9K
gosi
thab
a, P
m92
,035
.40
--
--
-92
,035
.40
-
142
3063
1050
8Se
bola
i, La
wre
nce
82,0
76.2
5-
--
--
82,0
76.2
5-
143
4216
2170
1Se
itiso
, L34
,393
.85
--
--
-34
,393
.85
-
144
8400
1700
8M
otlh
abi,
Just
ice
20,4
35.6
9-
--
--
20,4
35.6
9-
145
0623
1000
7K
eapo
lets
we,
K
emon
na K
eolit
ile2,
057.
70-
--
--
2,05
7.70
-
146
4278
2870
0Le
tia, G
areg
ope
28,9
23.9
0-
--
--
28,9
23.9
0-
150
8091
1480
4M
aful
e, G
ideo
n Se
llo15
5,99
8.95
--
--
-15
5,99
8.95
152
6738
2640
7N
khom
a, L
ydia
41,1
50.9
9-
--
--
41,1
50.9
9-
153
9314
2460
3Jo
nas,
Paul
ine
Serw
alo
160,
643.
94-
--
--
160,
643.
94-
154
6568
2040
0M
alef
ho, M
rs.
Ont
efet
se S
73,4
82.9
5-
--
--
73,4
82.9
5-
155
4067
2570
7M
osel
e, H
elen
M
men
yane
42,3
28.6
5-
--
--
42,3
28.6
5-
157
3260
2190
6G
ape,
Luc
ia S
eipa
tiki
170,
081.
45-
--
--
170,
081.
45-
158
6527
1120
7M
aful
e, T
huso
etsi
le8,
758.
98-
--
--
8,75
8.98
-
50th PAC MEETING 2010/2011 ACCOUNTS 255
PAR
T II
I
159
3339
2570
2O
rufh
eng,
Ken
ewan
g M
pini
71,6
53.4
0-
--
--
71,6
53.4
0-
2010
/201
1 - P
1,7
78,6
30.2
6
160
1630
1900
7K
eits
ile, M
okw
adi
27,9
40.2
0-
-7,
845.
60-
-20
,094
.60
-
162
8446
2130
0Le
beng
wa,
Fat
ima
Mab
onzo
222,
535.
10-
-11
,494
.41
--
211,
040.
69-
Paym
ents
are
m
ade
thro
ugh
Att
orn
ey
Gen
eral
’s
Offi
ce
168
3187
2610
1M
okga
lo,
Gob
onam
ang
124,
864.
29-
-10
9,86
4.29
--
15,0
00.0
0-
Pa
ym
en
ts
are
mad
e at
R
even
ue
Offi
ce
on
vary
ing
date
s17
590
8825
204
Dib
e, M
c42
,081
.70
--
--
-42
,081
.70
-
176
5862
1250
0El
ijah,
Tsh
endu
kani
27,6
02.7
0-
--
--
27,6
02.7
0-
177
2117
2610
4K
ebak
ile, M
arga
ret
Pung
i13
,940
.10
--
--
-13
,940
.10
-
178
2384
1560
8K
goth
i, Te
bogo
Th
omas
57,5
15.9
5-
--
--
57,5
15.9
5-
179
4615
1740
9B
utal
e, M
r. B
anot
i B
ucks
334.
97-
--
--
334.
97-
181
9691
1460
7Le
tlhar
e,
Mm
olaa
tshe
pe13
,008
.55
--
--
-13
,008
.55
-
184
9884
1230
7Se
bola
, Tet
o87
,966
.76
--
--
-87
,966
.76
-
50th PAC MEETING 2010/2011 ACCOUNTS 256
PAR
T II
I
185
8094
2470
4M
ahla
ya, A
18,6
31.2
0-
--
--
18,6
31.2
0-
186
0672
1060
6Ts
hwan
g, O
ntire
tse
Mar
ks1,
871.
68-
--
--
1,87
1.68
-
189
0079
2010
2Ph
eko,
G58
,558
.95
--
--
-58
,558
.95
-
192
034-
0125
-14
4373
5Ts
heki
so M
0.03
--
--
-0.
03-
193
8526
1520
1D
igan
gwa,
Mr.
B-G
osia
me
-30
,429
.70
--
--
-30
,429
.70
TOTA
L5,
365,
042.
7831
,810
.19
-20
1,19
0.80
22.0
05.
005,
163,
851.
9831
,788
.19
Mem
o
50th PAC MEETING 2010/2011 ACCOUNTS 257
PAR
T II
I
Non
-mov
ing
Mot
or V
ehic
le L
oans
- A
ccou
nt 4
4121
- P
3,48
0,91
6.36
The
oust
andi
ng d
efau
lters
are
bei
ng fo
llow
ed th
roug
h A
ttorn
ey G
ener
al’s
Offi
ce a
nd th
roug
h fla
ggin
g of
mot
or v
ehic
les a
t D
epar
tmen
t of R
oad
Tran
spor
t and
Saf
ety.
No
ID N
umbe
rN
ame
Of O
ffice
rB
alan
ce a
s at 1
st A
pril
2011
Wri
te -
Off
R
ecov
ered
Adj
uste
d C
losi
ng B
alan
ce a
s at 3
1 M
arch
20
12
Com
men
ts
Dr
Cr
Dr
Cr
Dr
Cr
2004
/200
5 - P
282
,080
.97
474
8215
900
Kud
ume,
Sam
son
17,5
58.4
0 -
- -
- -
17,5
58.4
0 -
690
2123
503
Nkg
au, K
48,2
34.0
0 -
- -
- -
48,2
34.0
0 -
760
9/20
02N
yim
bili,
Der
rick
144.
65
- -
- -
--
144.
65
-
803
8513
600
Oits
ile, T
shok
olo
Reg
inal
d39
,855
.55
- -
- -
- 39
,855
.55
-
950
3/20
01B
ryso
n N
sam
a K
abas
o-
7,06
8.20
-
- -
- -
7,06
8.20
1042
9/20
09M
udia
yi,
Tant
amik
a K
abam
ba15
,951
.00
- -
- -
- 15
,951
.00
-
11G
AB
CA
SHPA
YC
ash
Pay
11,6
16.2
5-
--
--
11,6
16.2
5-
1220
9718
301
Kal
ake,
Keb
adire
- 3,
526.
90
- -
- -
- 3,
526.
90
13B
KG
-37
Bar
clay
s Gem
vas
Bra
nch
18,6
80.8
0 -
- -
- -
18,6
80.8
0 -
1430
3820
904
Bel
eme,
Ti
roya
one
Mot
sokw
e1,
382.
50
- -
- -
1,
382.
50
-
1582
0911
006
Mak
hwad
e,
Mog
omot
si4,
155.
80
- -
- -
- 4,
155.
80
-
50th PAC MEETING 2010/2011 ACCOUNTS 258
PAR
T II
I
1690
8310
805
Mpa
la, B
aikg
asi
Dol
man
29,9
69.3
5 -
- -
- -
29,9
69.3
5 -
1770
4922
804
Joha
nnah
Joy
Phum
aphi
- 13
,538
.00
- -
- -
- 13
,538
.00
1880
3814
106
Lekg
etho
, Dav
id
Mok
gote
tsi
- 5,
918.
80
- -
- -
- 5,
918.
80
1906
7315
706
Mat
ong,
Dan
ny
Mat
ong
42,8
50.4
4 -
- -
- -
42,8
50.4
4 -
2085
1916
005
Mot
lale
ng, N
oble
G
aleb
oe5,
749.
85
- -
- -
- 5,
749.
85
-
21C
0075
3701
112
Stan
dard
C
harte
red
Ban
k31
,333
.30
- -
- -
- 31
,333
.30
-
22PC
T-62
3W
esba
nk33
,523
.60
- -
- -
- 33
,523
.60
-
2300
90/2
002
Hay
anga
h,
Geo
rge
Thom
as5,
117.
00
5,11
7.00
2400
3/20
02K
azum
ba, B
anza
16,2
83.6
0
16,2
83.6
0
2581
9025
308
Khu
bile
, B
oitu
mel
o A
gnes
10,3
49.6
5
10,3
49.6
5
2690
8129
707
Sebi
na, L
ucia
C
hand
i75
,081
.80
75
,081
.80
50th PAC MEETING 2010/2011 ACCOUNTS 259
PAR
T II
I
2005
/200
6 - P
245
,986
.55
28B
ENEF
ICIA
RYB
enefi
ciar
y3,
270.
65
3,27
0.65
2905
84/2
002
Bon
gong
o, T
ombo
1,91
1.80
1,
911.
80
3090
8317
200
Mab
edza
, Wed
u23
,426
.00
23
,426
.00
3135
0712
407
Kek
gopy
e,
Zach
aria
46,2
07.3
0
46,2
07.3
0
3266
7714
802
Mm
apet
la, S
aint
Ph
ole
21,6
84.0
0 -
- -
- -
21,6
84.0
0 -
3303
78/1
996
Mug
o, A
nne
Wan
ijiku
15,6
07.8
0 -
- -
- -
15,6
07.8
0 -
3427
6/19
91U
rban
, Luc
io2,
750.
10
- -
- -
- 2,
750.
10
-
3513
0029
303
Adu
mel
eng
Lega
lale
tse
20,3
05.1
5 -
- -
- -
20,3
05.1
5 -
3658
5/19
95Aw
ich,
Mor
ris3,
475.
25
- -
- -
- 3,
475.
25
-
3730
5312
807
Cha
rles M
otsh
eja
20,5
50.9
0 -
- -
- -
20,5
50.9
0 -
3800
07/2
003
Chi
fam
ba, J
efta
5,88
3.75
-
- -
- -
5,88
3.75
-
3906
18/2
002
Man
hand
o,
Ken
nedy
12,6
41.3
5 -
- -
- -
12,6
41.3
5 -
4080
6810
308
Mot
hem
ele,
G
osia
mem
ang
27,9
78.7
0 -
- -
- -
27,9
78.7
0 -
4193
0715
002
Kei
tirile
, M
ooke
tsi
20,4
16.4
5 -
- -
- -
20,4
16.4
5 -
50th PAC MEETING 2010/2011 ACCOUNTS 260
PAR
T II
I
4210
1520
300
Gof
amod
imo,
K
eitu
mel
e Pi
pi78
3.85
-
- -
- -
783.
85
-
4341
3112
500
Kga
kole
, Joe
l N
kits
eng
18,3
33.6
0 -
- -
- -
18,3
33.6
0 -
4495
1213
806
Mot
lhw
are,
Ja
ckso
n92
2.60
-
- -
- -
922.
60
-
4503
4-02
02-
1233
841
Sega
etsh
o E
L85
8.40
-
- -
- -
858.
40
-
46dm
2508
803
Waw
eru,
F39
7.00
-
- -
- -
397.
00
-
2006
/200
7 - P
1,2
54 1
86.6
1
5098
5817
404
Abo
tsen
g, E
ric
Nch
i33
,616
.64
- -
- -
- 33
,616
.64
-
5115
8627
007
Cha
raku
pa,
Sham
iso
Line
o16
,969
.73
- -
- -
- 16
,969
.73
-
5244
3173
01M
akge
tho,
B
onne
te32
,629
.40
- -
- -
- 32
,629
.40
-
5354
6312
707
Kga
bung
, K
ebui
leng
Eno
ch39
,197
.48
- -
- -
- 39
,197
.48
-
5446
1518
000
Tsho
lofe
lo,
Bon
atla
13,8
15.9
9 -
- -
- -
13,8
15.9
9 -
55D
M24
7626
7K
abel
o, K
m24
,130
.20
- -
- -
- 24
,130
.20
-
5616
4623
409
Mat
enge
, Sar
ah20
,081
.85
- -
- -
- 20
,081
.85
-
5751
0825
002
Zite
yo, C
laud
ette
La
tifa
22,8
33.6
0 -
- -
- -
22,8
33.6
0 -
5876
5826
007
Mot
loen
ya, B
ame
Sega
met
si26
,061
.50
- -
- -
- 26
,061
.50
-
5935
3921
306
And
erso
n,
Ken
aope
M
mam
otop
i15
,428
.11
- -
- -
- 15
,428
.11
-
50th PAC MEETING 2010/2011 ACCOUNTS 261
PAR
T II
I
610
34
-0
21
9-
1449
273
Bai
kets
i K K
123,
493.
95
- -
- -
- 12
3,49
3.95
-
62C
0664
0201
112
Bar
clay
s Ban
k3,
853.
15
- -
- -
- 3,
853.
15
-
63C
0075
3901
112
Bar
clay
s Ban
k O
f Bot
swan
a89
,237
.65
- -
- -
- 89
,237
.65
-
640
34
-0
21
9-
1119
653
Bas
iam
isi B
55,4
40.8
5 -
- -
- -
55,4
40.8
5 -
650
34
-0
21
9-
4004
577
Bos
okw
a G
- 26
,676
.23
-
- -
26
,676
.23
660
34
-0
21
9-
2310
968
Bot
shel
o V
k23
,305
.40
- -
- -
- 23
,305
.40
-
67F0
5542
1011
12B
otsw
ana
Publ
ic
Offi
cers
Pen
sion
Fu
nd21
,942
.40
- -
- -
- 21
,942
.40
-
68PC
T-21
56B
read
Tsa
bata
u53
,935
.00
- -
- -
- 53
,935
.00
-
6903
4-02
19-
2007
043
Gao
sekw
e P
P27
,335
.75
--
- -
- 27
,335
.75
-
70PC
T-21
55Jo
hann
es
Gol
ekw
ang
38,6
05.7
5 -
- -
- -
38,6
05.7
5 -
7103
4-02
19-
1483
173
Jona
s D42
,520
.80
- -
- -
- 42
,520
.80
-
74PC
T-11
351
Lega
l Rep
Of
The
Late
Elia
s M
Mac
hana
21,8
40.1
0 -
- -
- -
21,8
40.1
0 -
7503
4-02
19-
2388
727
Leta
mo
R12
,688
.80
- -
- -
- 12
,688
.80
-
50th PAC MEETING 2010/2011 ACCOUNTS 262
PAR
T II
I
7603
4-02
19-
1160
002
M K
gotla
ding
we
- 20
,711
.80
- -
- -
- 20
,711
.80
7703
4-02
19-
1374
207
Mag
ame
J44
,595
.85
- -
- -
- 44
,595
.85
-
7803
4-02
19-
2402
488
Mak
awa Y
16,3
48.0
5 -
- -
- -
16,3
48.0
5 -
7992
5725
408
Man
khi,
Non
ofo
Mm
asek
opo
87,8
23.5
5 -
- -
- -
87,8
23.5
5 -
8003
4-02
19-
1504
995
Mas
ale
Tf16
,750
.30
- -
- -
- 16
,750
.30
-
8193
3411
907
Mas
ilom
pana
, M
apho
le13
,345
.90
- -
- -
- 13
,345
.90
-
8203
4-02
19-
1220
667
Mbh
ele
P22
,985
.05
- -
- -
- 22
,985
.05
-
8403
4-02
19-
1525
152
Mm
Nts
upi
57,4
00.1
5 -
- -
- -
57,4
00.1
5 -
8503
4-02
19-
1582
384
Moj
ela
T T
40,8
50.6
0 -
- -
- -
40,8
50.6
0 -
8603
4-02
19-
1590
956
Mok
gath
i G M
54,7
41.9
0 -
- -
- -
54,7
41.9
0 -
8703
4-02
19-
2258
256
Mok
geth
i O17
,667
.20
- -
- -
- 17
,667
.20
-
8803
4-02
19-
1656
808
Mol
ete
T E
39,1
17.9
5 -
- -
- -
39,1
17.9
5 -
9008
4-08
19-
0000
809
Moo
kets
i M12
,800
.92
- -
- -
- 12
,800
.92
-
9103
4-02
19-
1222
956
Mos
ega
G25
,274
.90
- -
- -
- 25
,274
.90
-
50th PAC MEETING 2010/2011 ACCOUNTS 263
PAR
T II
I
9203
4-02
19-
4551
290
Mw
asa
K G
32,4
63.2
0 -
- -
- -
32,4
63.2
0 -
9303
4-02
19-
1551
426
Ndz
inge
B M
34,2
65.7
0 -
- -
- -
34,2
65.7
0 -
9403
4-02
19-
1226
123
Ram
ateb
ele
L35
,747
.35
- -
- -
- 35
,747
.35
-
9503
4-02
19-
1633
129
Seka
laba
K M
39,7
44.3
5 -
- -
- -
39,7
44.3
5 -
9703
4-02
19-
1223
515
Tebe
le P
10,9
28.2
4 -
- -
- -
10,9
28.2
4 -
9803
4-02
19-
1636
371
Theb
e M
30,7
45.6
0 -
- -
- -
30,7
45.6
0 -
9903
4-02
19-
1471
478
Thip
e S
47,6
54.5
8 -
- -
- -
47,6
54.5
8 -
100
034-
0219
-14
4402
7Th
oape
si K
P-
11,9
22.1
0 -
- -
- -
11,9
22.1
0
2007
/200
8 - P
199
,557
.24
101
3560
2980
4R
ankg
ate,
Gra
ce
Luck
y14
,842
.57
- -
12,8
42.6
0 -
- 1,
999.
97
-
102
9038
1340
7G
ondo
, And
rew
M
anhe
ru37
,869
.00
--
- -
- 37
,869
.00
-
103
0179
2300
4K
ebad
ile,
Kgo
mot
so E
llen
20,3
56.5
0 -
- -
--
20,3
56.5
0 -
104
5494
1410
9M
wez
i, M
offa
t M
pho
- 2,
687.
44
--
- -
-2,
687.
44
105
5679
2330
4O
tset
swe,
G
aola
tlhe
10,1
19.4
6 -
- -
- -
10,1
19.4
6 -
50th PAC MEETING 2010/2011 ACCOUNTS 264
PAR
T II
I
106
034-
0219
-14
8180
2N
oe T
S21
,583
.45
- -
- -
- 21
,583
.45
-
107
6655
1740
4Jo
be, M
opat
i20
,265
.55
- -
- -
- 20
,265
.55
-
108
0155
/200
5M
oyo,
Nsi
kele
lo
Maf
a26
,115
.80
- -
- -
- 26
,115
.80
-
109
9918
1120
5K
eake
tsw
e, K
E.
7,14
4.75
-
- -
- -
7,14
4.75
-
112
0159
2180
4B
ales
eng,
Sk
1,99
6.65
-
- -
- -
1,99
6.65
-
113
034-
0219
-10
0009
0S.
M. K
war
api
27,1
86.6
6 -
- -
- -
27,1
86.6
6 -
114
034-
0219
-15
5341
1T
Mat
shob
o12
,465
.84
- -
- -
- 12
,465
.84
-
115
5781
2120
1Th
omas
, Mas
ego
2,29
8.00
-
- -
- -
2,29
8.00
-
2008
/200
9 - P
351
,536
.58
116
4844
2780
5Se
phek
olo,
El
izab
eth
Dik
eled
i6,
182.
90
- -
2,00
0.00
-
- 4,
182.
90
-
119
0838
1180
0C
haya
, Tlh
alos
o10
,233
.78
- -
- -
- 10
,233
.78
-
120
0030
5280
0M
ango
pe, B
.W.
7,56
0.00
-
- -
- -
7,56
0.00
-
121
03
4-
02
19
-22
5343
9M
olefi
T S
3,50
0.00
-
- -
- -
3,50
0.00
-
122
03
4-
02
19
-39
0961
4M
osek
i Mt
1,20
0.00
-
- -
- -
1,20
0.00
-
123
3946
1000
8El
ias,
Taw
ila51
,604
.60
- -
- -
- 51
,604
.60
-
50th PAC MEETING 2010/2011 ACCOUNTS 265
PAR
T II
I
124
0892
2000
0M
angw
egap
e,
Mor
atiw
a20
,401
.20
- -
- -
- 20
,401
.20
-
125
6381
7704
Nku
, Teb
ogo
Moe
med
i3,
232.
20
- -
- -
- 3,
232.
20
-
126
5605
2080
4W
right
, Dor
een
39,7
77.1
0 -
- -
- -
39,7
77.1
0 -
127
5600
1080
5K
ambi
mba
, M
baha
hauk
a A
nder
son
25,1
86.6
0 -
- -
- -
25,1
86.6
0 -
128
517/
2001
Dem
bedz
a, M
5,15
6.05
-
- -
- -
5,15
6.05
-
129
6785
1110
5M
mip
i, O
diril
e4.
00
- -
- -
- 4.
00
-
130
0823
2270
9C
hava
phi,
Tset
sana
na23
,153
.90
-
-
- 23
,153
.90
-
131
523/
1999
Kan
gwa,
C.L
5,04
4.75
-
- -
- -
5,04
4.75
-
132
8154
2230
3M
ajin
go, L
inga
ni68
,421
.35
- -
- -
- 68
,421
.35
-
2009
/201
0 - P
432
,209
.89
133
6527
2860
9M
ello
, Dik
abel
o21
,890
.35
-
600.
00
- -
21,2
90.3
5 -
138
3222
1740
0B
otha
te, P
hem
elo
6,72
2.42
-
- -
- -
6,72
2.42
-
139
6573
1720
5Sl
ave,
P.T
22,4
01.0
5 -
- -
- -
22,4
01.0
5 -
140
1369
1900
5C
harle
s, M
ilidz
ani
Was
hing
ton
19,0
48.1
0 -
- -
- -
19,0
48.1
0 -
141
3950
1170
6M
otsa
tsin
g, Jo
hn56
,795
.92
- -
- -
- 56
,795
.92
-
50th PAC MEETING 2010/2011 ACCOUNTS 266
PAR
T II
I
142
8718
1970
6Se
bele
, Kag
iso
Ram
asa
5,07
8.39
-
- -
- -
5,07
8.39
-
143
2673
2310
3C
hang
ana,
Luc
ia5,
923.
23
- -
- -
- 5,
923.
23
-
144
2491
2451
5M
ntha
li, N
aom
i So
phia
7,68
0.07
-
- -
- -
7,68
0.07
-
145
6020
1140
2O
timile
, B
arud
ilwe
Bas
ele
53,5
62.6
9 -
- -
- -
53,5
62.6
9 -
146
4415
1020
6M
oket
o, W
ilfre
d R
adim
pa11
,885
.90
- -
- -
- 11
,885
.90
-
147
2515
1880
8M
ogoc
ha, R
onni
e R
onni
e19
,857
.42
- -
- -
- 19
,857
.42
-
148
1188
1390
0M
mol
ainy
ana,
K
abat
ho39
,905
.70
- -
- -
- 39
,905
.70
-
149
1856
1450
5M
thim
khul
u,
Dum
ezw
eni
22,9
71.5
2 -
- -
- -
22,9
71.5
2 -
151
03
4-
02
19
-23
7839
3Ph
alag
ae B
4,91
5.98
-
- -
- -
4,91
5.98
-
152
9938
2138
5B
aatw
eng
Nan
cy
Mos
othw
ane
8,38
2.60
-
- -
- -
8,38
2.60
-
153
6017
1700
4G
odis
aman
g, T
3,07
0.93
-
- -
- -
3,07
0.93
-
154
2670
1510
7Jo
hane
, Ow
en
Scho
ol-
587.
70
- -
- -
- 58
7.70
50th PAC MEETING 2010/2011 ACCOUNTS 267
PAR
T II
I
155
2042
1570
2M
ogoj
wa,
Jose
ph1,
567.
05
- -
- -
- 1,
567.
05
-
156
3036
1010
8M
ogom
otsi
, M
athe
ws
7,03
1.40
-
- -
- -
7,03
1.40
-
157
5472
2970
0M
okom
ane,
Neo
Ve
roni
ca1,
056.
50
- -
- -
- 1,
056.
50
-
158
9219
1070
1M
ooka
, Mr.
Phet
ogo
- 5,
189.
75
- -
- -
- 5,
189.
75
159
1/19
97Sa
colo
, Arn
old
N11
,806
.20
--
- -
- 11
,806
.20
-
161
4038
1290
8Te
bele
, K
enal
eman
g49
,279
.40
- -
- -
- 49
,279
.40
-
2010
/201
1 - P
715
,358
.52
162
1745
2210
7M
orui
eman
g,
Setlo
gelw
a33
,292
.18
- -
5,00
0.00
-
- 28
,292
.18
-
164
3552
5390
Mok
okon
g,
Ms.
Prec
ious
K
enei
lwe
16,7
85.5
5 -
- -
- 11
,785
.55
5,00
0.00
-
166
2730
1470
2K
esea
bets
we,
Pa
trick
Pap
odi
44,2
34.0
5 -
- 21
,000
.00
--
23,2
34.0
5 -
169
6042
1191
7K
hum
omot
se,
Ofe
ntse
Gilb
ert
77,5
96.0
0 -
- 29
,000
.00
- -
48,5
96.0
0 -
177
3963
2090
0B
atsa
lelw
ang,
K
efilw
e7,
736.
00
- -
- -
- 7,
736.
00
-
178
9647
1700
8Ta
mad
o, A
14,1
64.7
7 -
- -
- -
14,1
64.7
7 -
179
1898
1290
4C
him
bom
bi,
Eman
uel Z
aya
17.4
2 -
- -
- -
17.4
2 -
50th PAC MEETING 2010/2011 ACCOUNTS 268
PAR
T II
I
180
2505
1810
4K
esol
ofet
se,
Bon
iface
Leb
one
86,2
35.9
4 -
- -
- -
86,2
35.9
4 -
181
1744
1100
1M
olap
isi,
Gol
ekan
ye11
,481
.64
- -
- -
- 11
,481
.64
-
182
2384
1560
8K
goth
i, Te
bogo
Th
omas
32,9
60.8
0 -
- -
- -
32,9
60.8
0 -
183
7121
9101
Kga
ri, P
otla
ko
Con
dril
2,66
4.56
-
- -
- -
2,66
4.56
-
184
2040
2640
9M
okon
e, A
licia
N
tebo
gang
- 21
8.00
-
- -
- -
218.
00
185
8574
1080
4N
eo-M
ahup
elen
g,
Elem
ang
Gos
iam
e N
.48
,852
.50
- -
- -
- 48
,852
.50
-
186
4047
1620
2M
apha
nyan
e,
Moj
i-
2,72
1.00
-
- -
- -
2,72
1.00
187
5092
8609
Mon
gweg
i, M
rs.
Nm
0.45
-
- -
- -
0.45
-
188
3451
5007
Obo
lets
e, B
adis
a Jo
nes
1,88
8.40
-
-
- -
1,88
8.40
-
189
1328
1330
6Jo
seph
, Jim
my
6,43
8.27
-
- -
- -
6,43
8.27
-
190
5849
1150
7N
tere
, Nte
re23
,330
.11
- -
- -
- 23
,330
.11
-
191
3093
2580
4N
teba
ng, G
race
Ti
kolo
go7,
305.
85
- -
- -
- 7,
305.
85
-
TOTA
L3,
364,
177.
6010
0,76
5.92
-70
,442
.60
-11
,785
.55
3,28
1,94
9.45
100,
765.
92
Mem
o
50th PAC MEETING 2010/2011 ACCOUNTS 269
PAR
T II
I
PARAGRAPH 41 - OTHER NON-MOVING ADVANCES – 222. UNIDENTIFIED
Government of Botswana - P 37,129.00
It is true there are officers who appear under Organisation “0000” as a Department code. The matter is being addressed by System Support with the help of Consultants. Memo
PARAGRAPH 42 - ARREARS OF REVENUE - P 197,877 223.
These are telephone charges arrears which when reconciled, it became evident that some were paid during the financial year 2010/2011. The recoveries were omitted from our submissions to PAC. The amount abandoned is for official calls which were wrongly reported as part of the arrears.
No NameBalance as at 1st April 2011
Recovered Abandoned Closing Balance as at 31 March 2012
Comments
Headquarters - P 190,063.91
6 Moroba Kgalagadi 519.01 148.87 - 370.14 Deductions to be made in
May 2012. Memo
11Kennetswe Maemo Ditlhong
432.29 300.00 - 132.29 Paid the balance in April 2012. Memo
30 Mmaseboko Meswele 1,960.31 888.31 - 1,072.00 Deductions on-going at P
48.50 per month. Memo
31 Mmaseboko Meswele 1,427.83 888.31 - 539.52 Deductions on-going at P
48.50 per month. Memo
43 Pato Ramompati 11,374.76 2,670.68 6,399.35 2,304.73
Deductions will commence in May 2012. Memo
140 Wilbad Erulu 439.20 - - 439.20 Paid the balance in April 2012. Memo
141 Felix Kabwe 7,135.75 - - 7,135.75 Expatriate officer being traced. Memo
142 A. Macharia 6,095.89 - - 6,095.89 Paid P400 in April 2012. Memo
143 Gakenabetsho Wise Ntsie * 6,816.35 341.66 - 6,474.69 Ex-employee still being
followed. Memo
Accountant General - P 498.60
50th PAC MEETING 2010/2011 ACCOUNTS 270
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160 Gift Mpugwa 38.58 7.44 - 31.14 Paid in May 2012. Memo
166 Keneilwe Seemise 78.47 24.53 - 53.94 Recovered in April 2012.
Memo
173 Gouta Maseko 334.88 77.07 - 257.81 Recovered in May 2012. Memo
180 Banyana Kgopo 22.52 - - 22.52
To pay in May 2012 casuality return prepared. Memo
181 Beauty Nthobatsang 1.83 - - 1.83 Paid in April 2012.
Memo
182 Boammaruri Malemenyana 108.75 - - 108.75 Recovered in April 2012.
Memo
183 Boingotlo Mbae 107.16 - - 107.16
To pay in May 2012 casuality return prepared. Memo
184 Chishivo Gunda 67.16 - - 67.16
To pay in May 2012 casuality return prepared. Memo
185 Christon Daman 165.72 - - 165.72
To pay in May 2012 casuality return prepared. Memo
186 Connie Seikano 206.65 - - 206.65
To pay in May 2012 casuality return prepared. Memo
188 Elliot Ramooki 171.45 3.50 - 167.95 To pay in May 2012 casuality return prepared. Memo
189 Idan Mfanyane 13.52 - - 13.52 To pay in May 2012 casuality return prepared. Memo
190 Jennifer Ditlhong 19.41 - - 19.41 Paid in April 2012.
Memo
191 Keboifile Iponeng 5.50 - - 5.50 Paid in April 2012.
Memo
192 Keikantse Edmond 3.50 - - 3.50 Paid in April 2012. Memo
193 Kelapile Hetanang 120.35 - - 120.35 Paid in May 2012. Memo
194 Keoreme Masimo 163.18 - - 163.18
To pay in May 2012 casuality return prepared. Memo
50th PAC MEETING 2010/2011 ACCOUNTS 271
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196 Kgosiesele Raditemana 197.28 - - 197.28
To pay in May 2012 casuality return prepared. Memo
197 Lenah Batsile 559.70 366.70 - 193.00 To pay in May 2012 casuality return prepared. Memo
198 Lenah Vissagie 639.28 - - 639.28 To pay in May 2012 casuality return prepared. Memo
199 Lesego Mantunyana 267.17 - - 267.17
To pay in May 2012 casuality return prepared. Memo
202 Masego Maflouse 339.43 - - 339.43 Paid in May 2012. Memo
203 Mokwaledi Segatle 5.00 - - 5.00 Paid in April 2012.
Memo
204 Mothati Setume 82.70 - - 82.70 Recovered in April 2012.
Memo
205 Phaladi Labobedi 7.52 - - 7.52 Paid in April 2012.
Memo
206 Sakarea Selinah 2.56 - - 2.56 Paid in April 2012.
Memo
TOTAL 39,930.66 5,717.07 6,399.35 27,814.24