JTO}.Ft 1 Q l . l - q . 4 . 1 . ,

, ,

ps N[oLr\p.,e

et q-drrE-l-f, 7wtffiw

sf,{ qR"q W, *.'*',i**

ri:'' , . &N&, sfWqjsqr:- 584-E l)Ioffice Procedure /Policy

s-osd'l-a qqer6r/sTffi6- sqgr, fisiq, dqg{' ffi5@ oT{sl-{I qclelcF- 3i-f,tr' q\qgT' ffiq g@ rtn-rfr qqqcn- 31-di1, dq5

5co uznwFo. qfuffi7fufui- sqg{ilqld eifiq H qRreToT {T{rrq- s-{qgqfl"r"J oTfr-fi qRTeT"T Cq- clq:S5w uwdr tos qq dnq ft*TI'T

qfii'- qqgq

6. s.ap5slr qq 5@ d-sl 3rero-rft q-m-l'- sqg{'l+qRT RwnnwaTrmT -qqg{

qsrrq o-tqff,-q\fl-qgqF{i-o is.02.2012

ffgq :-Periodical Review of Recorcis - Weecling out of old Records'

rrq.i -r)q-6rqrigrfi qdte qtrqq ffi q'r * qfsil:-E(R&T)S90/0/Policl' ft' ao'ot'tz'

q6rqGiq-6 q-dn-d qk4q ffi d sq-i|tr qxgflq g-{d 5{ri ffi o\ ffi qfr6rffi qfi rrr {t t r effi r} $ rrdrseTrF qtrd-q w i gw oratau o1 qFrd oq

g-d-tq

fuqr t fr- 6tc d, strd-* ds, ein-Eerr$ ds, sTrBc affirq f,QIT s'il-{ fus" qF'd rt

sa,i rtore o\.Tdi t wi.d fr\ T=$j TffHj*JS;i;' #; m* aqt o\ sq-n-ftr t riEtud ffi o1 orrq{{E trr d d eq-n ftFn6 25'02'

. 2012 ao qhn ot, erqsTr *;qEr v5< el-fr qr}'ft r

,,ifun, \fu**i#ti*_;*Kc.u, w \*{fu ua'y.{.rW"W^{, Mo;-r*tsrrLl ffi-*

h' Ie1 - C"-MQI--'.*U-

C F J -- '*' ' '. ' '. '

fls N[o>'\a\?arl

e \ a

crs - oLta[h.r{lU cA$r- t+{Lb

vy'

fi,2nac l* / rNlvrsi'rnru nnir.w4{

@

Date: 3-AL-20t2

pffir3v:,a(nilo)

u)*ffi an l".b Dk

%*w6,o* ,1

.. f'leadquafter office,i

,1 I Churchgate,"t: r\ l \ Mumbai-40O 020.*"* i Ml l l l l

\ ' ' l | / /\J l ty l tvr a l ' \qi9saffi

Western Railway

No, E( R&T)890/0/PolicyFA&CAO/CON/W&S/F&B/WesIern Rly. CCG,S r. D PO - BCf/ BRC/ RTM/RJT/ADI/ BVPspo(w)-PL, APo(w)-sBr/ DHD / BVp /PRTNS r. A FA/AFA ( S&C) -CCG/ RTM/AIIProf. A/c. RSC/BRC & DY.CAO(TA)-AiI?CE/ CMli / CPRO/CO M./CEEICS-|.E/CCM - Western Rlv. CCG.SDGM- Western Rly. CCG.CSC/RPF - Western Rly. CCG.Principal Director of Audit Western Rly. CCGGM(Vi9)- Western Rly. CCG.Sr.Law Officer - Western Rly. CCG.CWM-PL/SBI/DHD/PRTND RM ( E) - BCT/BRCIRTM/RJT/ADr/BVpGM(P)-C. Rly . / E.Rtv./ N. Rly.1N. E. Rly. /N.F. Rly. / : i . Rly. /S. E. Rly. /S.C. Rly, /

E. C. Rly./ N .C. Rly.lA!.W. Rly./ S, E. R.ly./ S.1A/. Rly./CM E-ICF- Perambur/CLW-Chittranjan/CLW-Bena raslDCW-Patiala/

RCF-Kapufthala/RWF-Ban ga lore/ RE-Allah; bad/CO FMOW-N D l_SThe 3eci'.i:ary (Esrt), Railway Board, Nelv Delhi.

Sub: Periodical review of rercords - weeding out of old records.

Old records as per details enclosed are tlroposed to be weeded out as they have passed theirprescribed period of retention in terms of Time Schedule for Retention of Records - 2004.

It is therefore requested to please examine and advise if any of the records (proposed to bedestroyed) will be required in connection with ariy claim arising out of court cases, vigilance cases,RTI cases, audit objections or any other similar reasons and needs to be preserved. Reply in these

In case no reply is received by the speciried last date i.e.2Q!0212012, it will be presumed thatnone of the'saici record nee'is io be pies.erue4 '.rr! furlher aciion ffweeding aui rvill be taken.

It may please be noted thal the said records will not be available for any purpose after thespecified date of weeding out.

lWan,-(N . M . Kamath ) '

APO(R&T)For General Manager(E)

regards stqqld reach within a periqgl of one monlh from the date of issue of this letter.,

be treated ascontrol for early response.

Encl : One l is t

LIST SHOWING RECORDS DUE IER DESTR.UCTION AS PERRECORD RETENTIC}N ScHEDULE

F :riodretention

05 years

Indent Fi les of Al l Department(Thisincludes records of-:

i) Requisitions receivedfrom Div./Units.

ii) Requisitions processed atHQ level and Indentsplaced on respectiveRRBs including IndentRegisters. 10 Years Dec, 2001Panels received f

t

Description of Reccrd

Compassionate GrounclAppointments

i t !) Panels received frc:"r i.Rland al lotment ofcandidates to Div./Unitsas per requisitionsincluding al lotment ondPanel Registers.

iv) Misc. i tems l ike re-medical, re-al lotmerrt,alternative a ppointments,Court Cases, ParliarnentQuestions, etc.

Fup* fl""rd r;-Sr.^{h"..J 2/+

Hj

3 r Seleciior-: Corn m ittee(Scr:uts & Guide's) & Cultul-e! euotr:i) Constitut ioni i) Proceedings.

i)l or 3 yearsafterreconstitutionwhichever islaterii) Period ofl imi ta t ion or3 yearswhichever is

December 2008

4) Training abroad 3 years. Dec. 2008