PS FINAL FastPay PNT-0335AO.3 - Investor Service Center · 3 Getting Started Introduction FastPay...

FastPay

PLAN SPONSOR USER GUIDE

For Plan Sponsor Use Only PNT-0335AO.3

2

Contents

Getting Started 3 Create a Contribution File by Hand Key 8 Create a Loan Payment File by Hand Key 10 Reallocation from Forfeiture and/or Retainer Account by Hand Key 12 Import a Contribution File 15 Import a Reallocation from a Forfeiture and/or Retainer Account 19 Offsetting a Payment Using Forfeiture and Retainer 25 Depositing to an Unallocated Account 26 Reports 27 Employees 32 Employee Maintenance 34 Adding a New Employee 36 Allocation Mixes 38 Users 43 Maintenance 45

The Nationwide Group Retirement Series includes unregistered group fixed and variable annuities and trust programs. The

unregistered group fixed and variable annuities are issued by Nationwide Life Insurance Company. Trust programs and trust

services are offered by Nationwide Trust Company, FSB, a division of Nationwide Bank. Nationwide Investment Services

Corporation, member FINRA. In MI only: Nationwide Investment Svcs. Corporation. Nationwide Mutual Insurance Company

and Affiliated Companies, Home Office: Columbus, OH 43215-2220.

Self-directed brokerage services are available through TD Ameritrade Corporate Services, Division of Ameritrade, Inc., a

registered broker-dealer not affiliated with Nationwide.

These investment options may require investment expertise and/or professional management advice to prudently manage. In

addition, some of these investment options may have higher Nationwide asset fees than the designated investment options.

Nationwide does not make recommendations or give investment advice.

Fund Window investment options may require investment expertise and/or professional management advice to prudently

manage. In addition, some of these investment options may have higher Nationwide asset fees than the designated investment

options. Nationwide does not make recommendations or give investment advice.

Nationwide, Nationwide Retirement Innovator, Nationwide Financial, the Nationwide Framemark and On Your Side are

service marks of Nationwide Mutual Insurance Company. Retirement Resource, Retirement Manager, Retirement Advisor and

Redefine Retirement are service marks of Nationwide Life Insurance Company.

3

Getting Started

Introduction FastPay is a web-based application available via the ISC site that you can use to

prepare and submit contribution information to Nationwide.

Please note: This guide can also be viewed and printed online, through the FastPay

application. Simply click on the Help tab at the very top of the application.

Plan Sponsor

Login Steps

Go to www.nationwide.com/planlogin. Enter your ISC username and password. If you

do not know your username and password, or if you are having difficulty, please

contact your Nationwide representative for assistance.

Continued on next page

4

Getting Started, Continued

Internet

Service

Center (ISC)

Once in the ISC, scroll to the bottom of the page and click on the link for Fastpay

(under the Process Contribution heading).

Plan Lists If you have multiple plans, you will see the Plan Listing screen.

You can search by typing in the Plan Name, Partial Plan Name, or by using

the Sort By function. When finished, click the Search button for results.


5


Plan Division

List

When you select a plan, if you have set up divisions, you will see the division list

screen. Select a division to proceed. To create a new division, click on the “New

Division” button.


6


Payfile Screen If you have neither multiple plans nor divisions, you will see the ‘Contribution Entry’

screen.

Please note that the first time you enter FastPay, your participants will automatically

prepopulate after you create your first deposit file. (Refer to page 8 for creating a

deposit file).

Please refer to the next page for a description of each of these functions.


3

1

11

6 4

8

7

9

10

12 13

1

5

5

14

2

Plan Sponsor

7


Contribution

Entry Screen

The information below corresponds to the arrows on the previous page.

Arrow Action

1 Progress Bar – Shows where you are during the major steps of a contribution

entry. Included are: Create Payfile, Select Payment, and View Contribution.

2 Unallocated Accounts – Allows for the contribution or addition of funds to the

Unallocated Account, if applicable.

3 Status – The staus of either ‘Unsubmitted’ or ‘Submitted’.

4 Pay Period – The pay period and description will automatically default to the

last pay period, and each file you create will appear here. Also, you can view

any file created in the past 24 months.

5 Originator – This field allows Nationwide to identify the originator of the

payroll data.

6 Transaction Type – There are two transaction types: a contribution and a

transfer in. A contribution is a standard deposit. A transfer in is typically used

for rollover money.

7 Sort By – You can sort by Last Name, Social Security Number, or Allocation.

In the space provided, you can search by the participant’s last name, partial last

name, or social security number. Click the Go button to perform the search.

8 Inactive/Hide – Clicking the X makes the particpant inactive and removed from

the current payfile. A popup asks if you are sure you want to remove this person

from the payfile. You can get this person back on the payfile by changing their

status via the ‘Employees’. See page 33.

9 Allocation Mix – Allows the Third Party Administrator to enter or change a

participant’s mix where future deposits will be invested.

10 Update Totals – Click this button to update contribution totals.

11 Loans – Depending on the loan system being used, the loan totals may be

combined into ‘Loans’ (Loan Management) or split into ‘Loan Principal’ and

‘Loan Interest’ (Third Party Administrator Managed).

12 Create -– This is the first step in creating a new pay file.

13 Import – From here, you will import data into the system. This feature includes

over 30 importable contribution, salary, and census elements. Refer to page 15

for more information.

14 Copy – You can copy any previous file you created in the past. This function is

helpful if deposit amounts are similar.

15 Continue – Click this button when you have completed all your hand key

and/or import elements. This button is located at the top and bottom of each

page. The website then displays the next page—the Payment Selection screen.

8

Create a Contribution File by Hand Key

Hand Key

Contribution

Steps

When you hand key a contribution file in FastPay, a sequence of screens is displayed.

The table below provides steps on how to key a file.

Step Action

1 Click Create on the Contribution Entry screen. The Transaction type

defaults to Contribution. Refer to the Forfeiture and Retainer Reallocation

section of this user guide for explanation of the Reallocation option.

2 Enter the pay period date using the calendar function.

3 Enter a description of this deposit. The description is for your reference

only, so you may want to make this meaningful to you when relating to

the deposit later.

Please note: Up to 20 characters are permitted. Special characters are

not accepted.

4 Enter the dollar amounts in the correct source boxes.

Click the Loan Payment tab to submit loan payments, refer to page 10 for

loan payment hand key instructions.

5 Select Update Page Amounts then select Continue.

Please note: You can run a report (refer to page 27 ) to review your

entries before submitting.

6 The Contribution Payment Selection page appears. Verify the

information. If choosing Check or Wire enter the appropriate information

and then click Submit. If choosing Debit ACH, click Continue which

will promt you for bank and routing information.

Please note: if you are remitting a check or wire, a case deposit form will

appear. Print this and send it to Nationwide via the address on the report.


9

Create a Contribution File by Hand Key, Continued

Hand Key

Contribution

Steps,

Continued

Step Action

7 If you selected a payment method of Debit ACH and clicked Continue,

the Debit ACH page is displayed, where you will review your bank

information.

If it’s correct, click Submit.

Please note: You may receive a warning that there are missing mixes as

part of the contribution file. You will be able to go back and view the

participants with missing mixes and add them at that time.

8 The Debit ACH confirmation page is displayed.

You have completed submitting a contribution file by hand key.

$435.77

$435.77

10

Create a Loan Payment File by Hand Key

Loan Payment Only participants who have a loan payment source selected in the Employee

Maintenance screen will be displayed here. (Refer to page 32 for more information on

the Employee Maintenance screen.) This screen works similar to the Contribution

Entry Screen. You can toggle between the Contributions and Loan Payment tabs.

Amounts from both pages will carry over to the next page. The Search function is

useful when you are working with plans that have several participant loans.


11

Create a Loan Payment File by Hand Key, Continued

Loan Payment

– Plan using

Nationwide

Loan

Management

System

Only participants who have active loans with the status of Funded or Converted will be

displayed here. Loans will be displayed and available for repayments on the next day

they are converted on the Nationwide Loan Management System.

The Loan Payment Entry screen is similar to the Contribution Entry Screen. You can

perform the following functions:

1. Click the Select All checkbox, or use the checkboxes to select/deselect

participant rows individually.

2. Enter the Actual Payment Amount if it is not equal to the payment amount due.

Click ‘Update Totals’. Then, click the ‘Continue’ button to move to the ‘Paymennt

Selection’ screen. Loan Payments will be submitted for only the participants that are

selected.

1 2

12

Reallocation from Forfeiture and/or Retainer Account by Hand Key

Reallocation

for Forfeiture

and/or

Retainer

Account by

Hand Key

FastPay has reallocation capabilities. This is the process of allocating money from the

plan’s retainer or forfeiture accounts to participant accounts. These include total

reallocation, partial reallocation, and contributions partially funded from an

unallocated account. All participants receiving reallocated funds need to have an

allocation mix. (Refer to the Allocation Mix section of this user guide for further

explanation.) The following table provides you with the steps.

Step Action

1 Click “Create” from the Contribution Entry screen.

The file type defaults to Contribution. Select “Reallocation.”

2 Enter the pay period end date using the calendar function.

3 Enter a description of what you would like to call this deposit. This

description is for your reference only, so you may want to make this

meaningful to you when relating back to the deposit later.


not accepted. Since this is a reallocation file, the letter “R” will

automatically be added to the end of the description.

4 This takes you back to the Contribution Entry screen. Enter the dollar

amounts into the correct source boxes. Notice the Transaction type has the

four reallocation choices available and that the description of the file has

the “R” at the end of it. The transaction types are: 1. Reallocated Contribution—Normally used for funds reallocated from the

forfeiture or retainer accounts that were plan deposits (deferral, match, etc.)

2. Reallocated Transfer In—Normally used when funds are reallocated from the

forfeiture or retainer accounts that were from a previous funding provider.

3. Reallocated Forfeiture—Normally used when funds from the forfeiture account

are reallocated.

4. Reallocated Earnings—Normally used on corrective measures as needed.

Please Note: Reallocated loan payments cannot be completed through

FastPay. Please contact Nationwide regarding the processing of

reallocated loan payments.

5 Click “Update Totals” and then select “Continue.”

Please note: You can view a report before submitting the file by going to

the Reports tab and selecting the Reallocation Direction Form.


13

Reallocation from Forfeiture and/or Retainer Account by Hand Key, Continued

Reallocation

for Forfeiture

and/or

Retainer

Account by

Hand Key

(Continued)

Step Action

6

6a

6b

The Payment Selection screen is displayed. From here, you must select

whether this will be a partial or total reallocation and whether the dollars

will be taken from the forfeiture and/or retainer accounts at an unallocated

level or by specific source.

Payment Selection—A total reallocation will bring up the prior year’s

earnings/loss. It will also spread the remainder of the money in the

account as an earning or a loss.

If you select the forfeiture account, the retainer account is not displayed,

and vice versa. Also, if any unallocated account has a zero balance, is not

available to the plan, or has been blocked from plan sponsor access, it is

not displayed.

Click Submit when complete.


6a

6b

14

Reallocation from Forfeiture and/or Retainer Account by Hand Key, Continued

Reallocation

for Forfeiture

and/or

Retainer

Account by

Hand Key

(Continued)

Step Action

7 After you click Submit, the Reallocation Direction form is displayed. You

must print this form and send it to Nationwide. Please refer to the

Reports section of this guide to view the report.

You have completed submitting a reallocation for forfeiture and/or

retainer account by hand key.

15

Import a Contribution File

Import

Contribution

Steps

You may elect to import a file. This is a convenient way to submit deposits and census

information into the FastPay application. You may choose to import a file when you

have many participants in your plan or when your payroll data is saved in an electronic

format. When you import a file into FastPay, a sequence of screens is displayed. The

following table provides you with steps on importing a file.

Creating an import configuration is the first step to importing a payroll file. The

configuration only has to be set up one time, but you may edit it as needed.

Please Note: Files must be saved as a comma delimited file (.csv) to be imported.

Also, if you use the Nationwide Loan Management System, your import configuration

must include the loan number.

Step Action

1 Click the Maintenance tab in the top right corner.

2 Click the Import Configuration sub-tab in the middle of the screen.

3 Click New Configuration to create a new configuration.

Please note: If you have existing configurations, click that configuration

link to edit. The first time you enter FastPay, this screen will be blank.

4 Name your configuration, then choose a configuration type (default is

Census/Contribution). Refer to the Allocation Mix and Reallocation

sections of this user guide for further clarification. Make the Status active,

and select the appropriate originator. Keep in mind, if you choose plan

sponsor as the originator, they will be able to see the import configuration.

Click Next.

Please note: Choose Inactive if you no longer want to use a configuration.

5 The mapping screen is displayed (see next page), where you identify the

type of data to import in the deposit file. Select fields from the list on the

left to add them to the list on the right. You can move elements up and

down on the selected fields; however, the order of fields in the Selected

Fields box must match that of the .csv file you import, or it may err. For

example, the import configuration on the next page shows that the data

elements in the file must be social security number, then last name, then

first name. Ensure you always choose the Social Security Number for each

configuration. Continued on next page

16

Import a Contribution File, Continued

Import

Contribution

Steps,

(Continued)

Step Action

5

(con’t)

Once you have finished reviewing the Mapping Screen, click Save.

Please note: The Loan Number and Loan Payment columns are required

for plans using the Nationwide Loan Management System, so be sure to

include them in your configuration as well as the file you import.

6 The configuration you set up is displayed. Click the New Configuration

button if you want to set up another configuration. Click the Contribution

Entry button to continue to import.

7 Once you return to the Contribution Entry Screen, click the Import button.

8 The file type defaults to Census/Contribution. (Refer to the Allocation

Mix and Forfeiture and Retainer Reallocation sections for further

clarification on the other options.)

Enter the pay period date using the calendar function.

9 Enter a description of what you would like to call this import. This

description is for your reference only, so you may want to make this

meaningful to you when relating to the import later.

Please note: Up to 20 characters are permitted. Special characters are not

permitted.


17


Import

Contribution

Steps,

(Continued)

Step Action

10 Click the Browse button next to import file.

11 Use the drop-down list to choose the configuration you want.

Click Import Contributions.

Please note: Only active configurations will appear.

12 The Validation screen is displayed. This is a quick check of the file you

are about to import. This validation verifies that your data is formatted

correctly (e.g., SSN field contains 9 digits). Review this page for

accuracy. Click the View links on the left to display details for that field.

If you are satisfied with the Validation page, click Save.

This alert symbol means something is invalid, and some data cannot be

imported. Click the View link to display the error. You have two options

when an alert is displayed: 1) Cancel the import process and correct your

.csv file, then start the import process again; or 2) click Save to continue

and correct the error by hand key. Keep in mind that if you continue the

import, you will need to correct your .csv file before you import it again,

or it will be incorrect and the alert will be displayed again.


18


Contribution

file,

(Continued)

Step Action

13 This brings you back to the Contribution Entry screen. Notice the dollar

amounts are displayed in the proper fields. You can hand key any needed

changes on this screen. After you make any changes, click the Update

Page Amounts button. To continue, click the Continue button.

14 The Payment Selection page is displayed. Verify the information. Choose

Debit ACH, check, or wire, then click Continue or Submit.

Please note: If you are remitting check or wire, the Case Deposit Form

will be displayed. Print this form and send it to Nationwide’s fax # or

address shown on the form.

15 The Debit ACH confirmation page is displayed.

Review the bank information and then click Submit.

You have completed submitting a file using the import feature.

19

Import a Reallocation from a Forfeiture and/or Retainer Account

Import a

Reallocation

for a

Forfeiture

and/or

Retainer

Account

Just like importing a contribution, you may import a file to reallocate forfeiture and/or

retainer funds to participant accounts. These include total reallocations and partial

reallocations. Creating an import configuration is the first step to importing a

reallocation file. The configuration has to be set up only one time, but you may edit it

as needed.

Please Note: All files must be saved in comma delimited format (.csv) to be imported.

The following table provides you with the import steps.

Step Action

1 Click the Maintenance tab in the top-right corner of the FastPay

application.

2 Click the Import Configuration sub-tab.

3 Click New Configuration to create a new configuration for this file.

Please note: If you already have existing configurations, click the

configuration link you need to edit. The first time you enter a reallocation

into FastPay this screen will be blank.

4 Name your configuration. Choose the configuration type of Reallocation

for this particular process. Choose Active from the Status drop-down list,

and select the appropriate Originator. Keep in mind, if you choose plan

sponsor as the originator, they will be able to see the configuration. If you

no longer want to view a configuration, select Inactive from the Status

drop-down list. Click Next.


Plan Sponsor

20

Import a Reallocation from a Forfeiture and/or Retainer Account, Continued

Import a

Reallocation

for a

Forfeiture

and/or

Retainer

Account

(Continued)

Step Action

5 This is the mapping screen, where you identify the type of data you will

import in the deposit file. Select fields from the list on the left to add to

the list on the right. You can move elements up and down on the selected

fields as well; however, the order of fields in the Selected Fields box must

match the file you plan to import.

• Be sure to choose at least the Social Security Number and a Source

for each configuration.

• Be sure that the data element order of your configuration matches

your .csv file, or it may create an error.

• Keep in mind that doing a reallocation import will not update any

participant name changes. You will need to do a

contribution/census import for this.

Once you have finished reviewing the Mapping Screen, select Save.

6 The configuration you just set up is displayed. Select New Configuration

if you want to set up another configuration. Click Reallocation Entry to

continue to import.

7 The Contribution Entry screen is displayed again. Click Import.

8 The file type defaults to Census/Contribution. Change this by selecting the

Reallocation radio button. When you select Reallocation, four types of

reallocations display in the Transaction Type drop-down:

� Reallocated Contribution—Normally used for funds reallocated from

the forfeiture or retainer accounts that were plan deposits (deferral,

match, etc).

� Reallocated Transfer In—Normally used when funds are reallocated

from the forfeiture or retainer accounts that were from a previous

funding provider.

� Reallocated Forfeiture—Normally used when funds from the

forfeiture account are reallocated.

� Reallocated Earnings—Normally used on some corrective measures as

needed.


21


Import a

Reallocation

for a

Forfeiture

and/or

Retainer

Account

(Continued)

Step Action

8

(con’t)

Choose the one transaction type for the file you are about to import.

Please note: Reallocation loan payments may not be completed through

FastPay. Please contact Nationwide regarding the processing of

reallocated loan payments.

9 Enter a description for this file. Since this is a reallocation file, the letter

“R” will automatically appear after the file name.


not permitted.

10 Click Brows in the Import File area, then select the file you wish to

import.

11 Use the drop-down list to choose the reallocation configuration you want

to use.

Please note: Only active reallocation configurations will appear.

12 Click Import Configuration.


Plan Sponsor

22


Import a

Reallocation

for a

Forfeiture

and/or

Retainer

Account

(Continued)

Step Action

13 The validation screen appears. This is a quick check of the reallocation

file you are about to import. Review this page for accuracy.

Click the View links on the left to display details for that field. If you are

satisfied with the Validation page, click Save.

This alert symbol means something is invalid, and some data cannot be

loaded. Click the View link to display the error. You have two options

when an alert is displayed: 1) Cancel the import process and correct your

.csv file, then start the import process again; or 2) click Save to continue

and correct the error by hand key. Keep in mind that if you continue the

import, you will need to correct your .csv file before you import it again,

or it will be incorrect and the alert will be displayed again.


23


Import a

Reallocation

for a

Forfeiture

and/or

Retainer

Account

(Continued)

Step Action

14 This brings you back to the Contribution Entry screen. Notice the dollar

amounts are displayed in the proper fields. You can hand key any needed

changes on this screen. After you make any changes, click the Update

Totals button.

Notice on this screen that the Transaction Type has the four reallocation

Transaction Type options now. The letter “R” is attached to the file

description, and you may Search/Sort By Allocation. To continue, click

the Continue button.

15 The Payment Selection screen appears. Here you will need to choose if

this is going to be a partial or total reallocation and if the dollars will be

taken from the forfeiture or retainer accounts at an unallocated account

level or at a source level.

The next page provides more details on the Payment Selection screen.


b

a

24


Import a

Reallocation

for a

Forfeiture

and/or

Retainer

Account

(Continued)

Step Action

15

(con’t)

15(a)

15(b)

Payment Selection – A total reallocation will spread all assets in the

account you select as earnings or losses, and the result will be a zero

balance in that account. Selecting Total Reallocation will also display a

radio button where you can elect whether the earning/loss should be

allocated to the prior year or current year.

If the forfeiture account is selected, the retainer account will not be

displayed and vice versa. Also, any unallocated account with a zero

balance will not be displayed.

Click Submit when complete.

16 After you click Submit, the reallocation direction form will appear. This

form will need to be printed and sent to Nationwide. Please refer to the

Reports section of this guide if you want to view this report at a later date.

You have completed submitting an import file from a forfeiture and/or

retainer unallocated account.

25

Offsetting a Payment Using Forfeiture and Retainer

Forfeiture and

Retainer

Accounts

Money may be taken out of the Forfeiture and/or Retainer account (if available) to

make up a contribution. This applies to both hand keying and importing a file.

Contribution

Preview

By selecting “Participant Details” or “Case Summary,” you can review the current

deposit information to check for accuracy before submitting.

26

Depositing to an Unallocated Account

Overview Utilizing this screen allows a PPA or Plan Sponsor to make deposits into an

Unallocated Account. The PPA provides permissions for the Plan Sponsor to use this

functionality.

27

Reports

Reports Tab Click the Reports tab.

There are six reports to choose from. Refer to the next 4 pages for a description of

each.

Important note: To view each report, click its Report link. Then, use the drop-down list

to choose the pay period you wish to view. Finally, use the drop-down list to select

whether you want to print all divisions (if applicable). If you do not use divisions, this

box is not displayed.

Reports are available for 24 months. Keep in mind, you may run a report before

submitting a file, which is also a useful way to check for accuracy.


5

2 4

1

6

3

28

Report, Continued

The following is a view of each report in FastPay described on the previous page.

FastPay

Reports,

(Continued)

Report Description

1 Detail Transaction Report – This report is broken down by employees

and their contributions. It displays a detailed view of the deposit.

The status area displays submitted or pending. Submitted indicates the

deposit information has been submitted to Nationwide. Pending indicates

that the deposit information has not been submitted to Nationwide.

2 Summary Transaction Report – This report is similar to the Detail

Report but summarizes dollars by source rather than employee.

The status area displays submitted or pending. Submitted indicates the

deposit information has been submitted to Nationwide. Pending indicates

that the deposit information has not been submitted to Nationwide.


29

Report, Continued

FastPay

Reports,

(Continued)

Report Description

3 Allocation Mix History – This report generates a list of all allocation

mixes updated for participants (in FastPay) within your selected date

range. You can sort by Last Name or SSN. You can also preview

allocation mixes before submitting the contribution or reallocation file.

Please refer to the Allocation Mix section of this user guide for further

explanation.


30

Report, Continued

FastPay

Reports,

(Continued)

Report Description

4 Case Deposit Form – You may review any deposits submitted in the past

through FastPay. If you are remitting a check or wire, you will need to

send this form to Nationwide.


31

Report, Continued

FastPay

Reports,

(Continued)

Report Description

5 Reallocation Direction Form – In order to complete the reallocation

process, this form must be printed off and sent to Nationwide. For further

details, please refer to the Forfeiture and Retainer Reallocation section of

this user guide.

6 Submitted Payfile Log – This enables you to generate a report listing

deposits submitted for this case number. You may sort by Submission

Date or Pay Period.

32

Employees

Employees

Tab

Click the Employees tab. The Third Party Administrator and plan sponsor may control

details of the employees.

You may search for an employee four ways:

1. Social Security Number

2. Last Name

3. Employee Number

4. Allocation Mix (refer to page 38for details)

The #5 arrow refers to the Status. The Status drop-down works as a filter. It allows

you to search by all employees, active employees, or inactive employees.


1 2

3 4

5

Active

33

Employees, Continued

Changing the

Employee’s

Status

Changing the employee’s status from ‘Active’ to ‘Inactive’ will result in the employee

not displaying on the Contribution Entry screen. It has no affect on the employee’s

status within the plan.

If you made the employee Inactive from the Contribution Entry screen, then follow the

below Steps to make the employee Active again so they appear on the Contribution

Entry screen.

1. Under ‘Search Criteria’ section, select the Inactive in the ‘Status’ field (to

view only Inactive employees) and click Go.

2. With the Inactive employees displayed, select Active, for the appropriate

employee row, under the ‘Status’ column.

3. Click Save.

4. Optional: change your search criteria to Active in the ‘Status’ field and click

Go. Displayed are all Active employees.

Active

34

Employee Maintenance

Maintaining

Employees

Click the link displaying the employee’s Social Security Number to view details about

the employee. You may update any field on this page. Keep in mind, if you utilize the

import function, these fields populate with data you import. (Please refer to the next

page to view the “Allow Loan Payments to These Sources” section). Note: If you

change the address on this screen, it will automatically update the participant’s

address on all Nationwide systems.

Note: Please contact Nationwide if you need to edit the Social Security Number.


35

Employee Maintenance, Continued

Loan

Payments to

These Sources

This section allows you to set up sources for loan repayments that may be entered

under the Loan Payment tab on the Contribution Entry Screen. All sources available in

the plan will appear here. When you select Yes from a source’s drop-down list, the

employee and that source are displayed in the Loan Payment tab. Selecting No

removes that source as an option for loan payments. (This helps to eliminate errors

with entering dollar amounts to the incorrect source.) If a loan payment is being

imported into FastPay, be sure that Yes is selected for that participant loan payment

source. Also, it must match the case default loan source.

Remember to save all your changes. Once you click Save, you will be returned to the

first page of the Employees tab.

Allow Loan

Payments to

These Sources

– Plan using

Nationwide

Loan

Management

System

The loan repayment source detail is not needed when your plan uses the Nationwide

Loan Management System. The source repayment order is stored at the time new

loans are disbursed or when existing loans are converted.

36

Adding a New Employee

Add a New

Employee

Click the New Employee button to display the screen to edit or enter employee data.


37

Adding a New Employee, Continued

Add a New

Employee,

(Continued)

This displays a screen that allows you to edit information of existing employees or add

a new employee to the plan. Remember, a Social Security Number, Last Name, and

First Name are always required. Nationwide must also receive an allocation mix in

order to process a deposit. Once you have entered all the information, click Save to be

sure you have saved all the criteria.

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Allocation Mixes

Send

Participant

Mix

Plan sponsors can hand key or import participant allocation mixes into FastPay.

After clicking a link to add an Allocation Mix, you will be presented with investment

options available to the plan. The following types of funds will not display (unless the

participant’s current allocation mix already includes one of these funds):

� Blocked funds

� Inactive or terminated funds

� SDB fund

� Funds that are not an investment option tied to the case

� Outside fund (Outside fund flag = Y)

� Fund Window funds

As you are adding or updating an allocation mix, you must use whole percentages. If

your total does not equal 100%, you’ll receive an error message. As you are entering

the percentages, FastPay will show the running totals. There are three locations within

FastPay where you may add or update an allocation mix.

Step Action

1 Contribution Entry Screen – When you click the “Yes” or “No” link

under the Allocation Mix heading, a popup window opens, where you

may add or update an allocation mix.

The “Yes” link indicates that there is currently an allocation mix for this

participant. The “No” link indicates there is no allocation mix for this

participant. By clicking either link, you can add or update a mix.


Plan Sponsor

39

Allocation Mixes, Continued

Send

Participant

Mix

(Continued)

Step Action

1

(cont’d)

Remember to click the Save button to save your changes. Click Clear to

clear the percentage fields (the allocation mix is not deleted).

2 Employees – If you select the Employees tab at the top of the screen, the

Allocation Mix heading is displayed. Selecting the “Yes” and “No” links

allows you to add or update an allocation mix.

Please note: The use of diversification and asset allocation as part of an overall

investment strategy does not assure a profit or protect against loss in a declining market.


40


Send

Participant

Mix

(Continued)

Step Action

3 Employee Maintenance – Select the SSN of a participant on the screen

described in step 2. The next screen is the Employee Maintenance screen.

In the “Allocation Mix” section of this screen, you can add or update a

participant mix.


41


Processing an

Import

Allocation

Mix

You can import participant allocation mixes into FastPay. Creating an import

configuration is the first step to importing a reallocation file. The configuration has to

be set up only one time, but you may edit it as needed. Please Note: Files must be

saved in comma delimited format (.csv) to be imported.

Step Action

1 Click the Maintenance tab.

2 Click the Import Configuration sub-tab.

3 Click the New Configuration button.

4 Name your configuration, then select Allocation Mix as the configuration

type. (The radio button defaults to Census/Contribution). Make sure the

Status is “Active”.

5 Click the Next button.

The mapping screen is displayed, with the fields available to import in an allocation

mix file. Required fields on the Mapping Screen include:

� Allocation %

� Inquire Code

� Social Security Number

Please note: First Name and Last Name are required for new participants.


Plan Sponsor

42


Processing an

Import

Allocation

Mix,

(Continued)

Once you import the .csv file, the Validation Screen is displayed. Click the “Yes” or

“View” links on the screen to display the allocation mix. If an employee already has a

mix, the “Yes” link displays the current mix as well as the new mix. If the employee is

new to the plan, only the new mix is displayed.

When you click Save, you are returned to the import file screen.

You can view the Allocation Mix History Report to check for accuracy. (Refer to page

29 of this user guide for a description of this report.)


43

Users

Users Tab Click the Users tab. This section is used to control login IDs for a plan sponsor’s staff

accounts if applicable.

Below is the first screen displayed after you click the Users tab. It lists all the Plan

Sponsor staffer accounts set up on the ISC. The plan sponsor will need first to set up

these users (staffers) on the ISC before you can view them here. Once they have

performed this step, you will see the users’ IDs on the bottom of this page.


44

Users, Continued

Users Tab,

(Continued)

After you select the login ID of a user, the following screen is displayed. The User

Login Attributes screen is where you control what division each staffer can view. Use

the radio buttons to determine the access for this ID – whether they will be able to

view all divisions or only the divisions you designate. Then utilize the drop-down list

to choose the case.

Be sure to click the Save button after all changes are made.

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Maintenance

Maintenance

Tab

Click the Maintenance tab.

The following screen displays three sub-tabs. When you first select the Maintenance

tab, it will always default to the Default sub-tab. The next page begins an explanation

of each sub-tab.


1

2 3

46

Maintenance, Continued

Maintenance

Sub-tabs Tab Description

1

1 con’t.

Division – This tab is for those plans that want to use multiple divisions.

You will see one default division already listed. This default division can

be kept or edited to suit your specific plan’s needs. Select a division name

link to open the page below, where division information may be edited.

New Division – Select this button to add a new division to your plan. The

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only required fields are: Division Name and Division Code. This data is

for your use only and is not maintained at Nationwide. Save all your

additions and edits.

2 Import Configuration – Please refer to page 15 to review this function.

3 Unsubmitted Payfiles – This screen lists all deposits that were created

but not submitted to Nationwide for processing. You can edit the pay

period date and description of any unsubmitted deposit. You will also be

able to delete any unsubmitted deposits. Please note: You can delete only

one deposit at a time.

PS FINAL FastPay PNT-0335AO.3 - Investor Service Center · 3 Getting Started Introduction FastPay...

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