PS Enterprise Payroll for North America 9.1

PeopleSoft Enterprise Payroll for North America 9.1 PeopleBook

November 2010

PeopleSoft Enterprise Payroll for North America 9.1 PeopleBook SKU hrms91hpay-b1110 Copyright 1988, 2010, Oracle and/or its affiliates. All rights reserved.

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Contents

Preface PeopleSoft Enterprise Payroll for North America Preface ................................................................. xxxix PeopleSoft Products .................................................................................................................................. xxxix PeopleSoft Enterprise HRMS Application Fundamentals ....................................................................... xxxix PeopleBooks and the PeopleSoft Online Library ..................................................................................... xxxix

Chapter 1 Getting Started with Payroll for North America ........................................................................................ 1 Payroll for North America Overview .............................................................................................................. Payroll for North America Business Processes ............................................................................................... Payroll for North America Integrations .......................................................................................................... Payroll for North America Implementation .................................................................................................... 1 2 4 5

Chapter 2 Setting Up Payroll Tax Tables ...................................................................................................................... 9 Understanding Payroll Tax Tables ................................................................................................................ Finding Instructions on Year-End Processing ......................................................................................... Working with Payroll Tax Tables ........................................................................................................... (USA) Working with U.S. Tax Tables ................................................................................................... (CAN) Working with Canadian Tax Tables .......................................................................................... (USA) Viewing Federal and State Tax Tables .............................................................................................. Understanding Federal and State Tax Tables ......................................................................................... Understanding the Pennsylvania Local Services Tax ............................................................................ Pages Used to View Federal and State Tax Tables ................................................................................ Viewing Standard Deductions, Allowance Amounts, and Supplemental Taxes ................................... Viewing Special Tax Amounts .............................................................................................................. Viewing Wage Bracket Rate Information .............................................................................................. Viewing Additional Rate Information .................................................................................................... (USA) Viewing Local Tax Tables ................................................................................................................ Understanding Locality Codes ............................................................................................................... Pages Used to View Local Tax Information .......................................................................................... Viewing Local Tax Jurisdiction Information Associated with a Locality Code .................................... Viewing the Method to Calculate Local Withholding Taxes ................................................................. 10 10 10 10 11 12 12 14 16 17 18 20 21 23 23 24 25 26

Copyright 1988, 2010, Oracle and/or its affiliates. All Rights Reserved.

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Entering a Locality's Tax Reporting Requirements ............................................................................... 27 (USA) Managing Tax Reciprocity ................................................................................................................. 28 Understanding State Tax Reciprocity Settings ........................................................................................ 28 Pages Used to Manage State Tax Reciprocity ........................................................................................ 29 Viewing State Tax Withholding Reciprocity Rules ............................................................................... 30 Viewing Local Tax Reciprocity Rules ................................................................................................... 31 Viewing Reciprocal Agreements Between Work Localities .................................................................. 33 (USA) Updating the Taxable Gross Definition Table .................................................................................. 35 Understanding the Taxable Gross Definition Table ............................................................................... 35 Pages Used to Update the Taxable Gross Definition Table .................................................................... 40 Setting Up a Taxable Gross Definition ................................................................................................... 41 (USA) Viewing State Marital Status Codes .................................................................................................. 42 Pages Used to View a State's Marital Status Codes ................................................................................ 43 (CAN) Viewing Canadian Tax Tables .......................................................................................................... 43 Understanding Canadian Tax Tables ...................................................................................................... 43 Pages Used to View Canadian Tax Tables .............................................................................................. 44 Viewing the Wage Thresholds and Rates for Calculating Canadian Federal Surtax ............................. 44 Viewing the Rates, Thresholds, and Constants to Determine Withholding of Canadian Provincial Taxes .............................................................................................................................................................. 47 (CAN) Setting Up Wage Loss Plans .............................................................................................................. 48 Understanding Wage Loss Plans ............................................................................................................. 48 Pages Used to Set Up Wage Loss Plans .................................................................................................. 48 Defining Wage Loss Plans ..................................................................................................................... 49 (CAN) Defining Canadian WCB Assessment Reporting ............................................................................. 50 Understanding Canadian WCB Assessment Reporting ......................................................................... 50 Pages Used to Define Canadian WCB Assessment Reporting ............................................................... 50 Defining WCB Assessable Earnings ...................................................................................................... 50 Define WCB Classifications, Rate Groups, and Assessment Rates ....................................................... 52 (USF) Setting Up State and Locality Tax Routing ....................................................................................... 53 Pages Used to Set Up State and Locality Tax Routing ........................................................................... 53 (E&G) Setting Up 1042 Processing for Non-resident Aliens ....................................................................... 54 Understanding Tax Treaties ................................................................................................................... 54 Pages Used to Set Up 1042 Processing for Non-Resident Aliens ........................................................... 55 Setting Up the NR Alien Tax Treaty Table ............................................................................................ 55 (USA) Establishing UI Report Codes ........................................................................................................... 56 Understanding UI Report Codes ............................................................................................................. 56 Page Used to Establish UI Report Codes ................................................................................................ 57 Setting Up UI Report Codes ................................................................................................................... 57 (USA) Establishing Standard Occupational Classifications ......................................................................... 58 Page Used to Establish U.S. Standard Occupational Classifications ...................................................... 58 Setting Up U.S. Standard Occupational Classifications ........................................................................ 58 (USA) Specifying Voluntary Disability Insurance Plan Location and Contact Information ....................... 59 Pages Used to Enter Voluntary Disability Insurance Plan Location and Contact Information .............. 59 Entering VDI/FLI Administrator Information ........................................................................................ 59 (USA) Specifying Parameters for Quarterly Tax Reporting ......................................................................... 60

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Page Used to Specify Parameters for Quarterly Tax Reporting .............................................................. Defining Parameters for Quarterly Tax Reporting ................................................................................. Setting Up Tax Types for PeopleSoft Enterprise Payables Integration ......................................................... Understanding Tax Types for PeopleSoft Accounts Payable Integration .............................................. Pages Used to Set Up Tax Types for PeopleSoft Accounts Payable Integration .................................... (CAN) Defining Canadian Federal and Provincial Tax Types .............................................................. (USA) Linking Tax Types to Federal or State Vendors and Tax Classes ............................................... (USA) Linking Tax Types to Local Vendors and Tax Classes ............................................................... Maintaining the Tax Collector Table for Payables ................................................................................

60 61 62 62 63 64 65 66 67

Chapter 3 Setting Up Pay Groups ................................................................................................................................ 69 Understanding Pay Groups ............................................................................................................................ Purpose and Function of Pay Groups ..................................................................................................... Default Pay Group for the Company ...................................................................................................... Checklist for Identifying Pay Groups ..................................................................................................... How the Pay Group Table Affects Paysheets ........................................................................................ Understanding Proration Rules ...................................................................................................................... Proration Rules ....................................................................................................................................... Proration Examples with Delivered Frequencies ................................................................................... Proration Examples with Nondelivered Frequency ................................................................................ Defining Pay Groups ..................................................................................................................................... Pages Used to Define Pay Groups ........................................................................................................... Defining a Pay Group ............................................................................................................................. Establishing Default Employee Types ................................................................................................... Defining Payroll Calculation Parameters ............................................................................................... Specifying Proration Rules and Other Paysheet Options ....................................................................... Specifying Paycheck Sort Order and Other Options .............................................................................. Defining Print Sequence Options ........................................................................................................... Defining Additional U.S. and Canadian Report Parameters .................................................................. Specifying Banks and Tips Processing .................................................................................................. Selecting Time and Labor Elements for the Pay Group .......................................................................... 69 69 69 70 71 72 72 74 78 80 80 82 82 83 83 85 87 88 90 92

Chapter 4 Defining Earnings Codes and Earnings Programs .................................................................................. 93 Understanding Earnings Tables .................................................................................................................... Prerequisites ............................................................................................................................................ Common Elements Used in This Chapter ............................................................................................... Earnings Tables ...................................................................................................................................... Understanding Tax Specification .................................................................................................................. 93 93 94 94 94


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(USA) U.S. Tax Specification ................................................................................................................ 94 (CAN) Canadian Tax Specification ....................................................................................................... 95 Establishing Earnings Codes .......................................................................................................................... 97 Understanding Earnings Codes .............................................................................................................. 98 Pages Used to Establish Earnings Codes ................................................................................................ 99 Defining Parameters and Rules for Calculating Earnings .................................................................... 100 (USA) Setting Up the Earnings Table for FLSA Calculations ............................................................. 104 Entering Special Options and Tax Methods for Earnings Codes ......................................................... 104 (USF) Specifying Additional Earnings ................................................................................................ 112 Specifying Calculation Rules ............................................................................................................... 114 Defining How Earnings Codes Affect Leave Accruals and Special Accumulators ............................. 118 (USF) Specifying Pay Limit Processing .............................................................................................. 121 Establishing Earnings Programs ................................................................................................................. 122 Understanding Earnings Programs ........................................................................................................ 122 Pages Used to Establish Earnings Programs ......................................................................................... 122 Defining Earnings Programs ................................................................................................................ 123

Chapter 5 Defining Deductions ................................................................................................................................... 125 Understanding Deductions ........................................................................................................................... Prerequisites .......................................................................................................................................... The Four Steps to Defining Deductions ............................................................................................... General Deductions and Benefit Deductions ....................................................................................... Creating Deduction Subsets ........................................................................................................................ Understanding Deduction Subsets ........................................................................................................ Page Used to Create Deduction Subsets ............................................................................................... Setting Up Deductions ................................................................................................................................. Understanding the Deduction Table ..................................................................................................... Understanding Deduction Classifications ............................................................................................ (USA) Understanding U.S. Tax Considerations .................................................................................. (CAN) Understanding Canadian Deductions ....................................................................................... Pages Used to Set Up Deductions ......................................................................................................... Specifying the Deduction Priority ........................................................................................................ (USF) Specifying Federal Distribution Destinations ........................................................................... Specifying Deduction and Tax Classifications .................................................................................... Specifying U.S. and Canadian Tax Effect Considerations ................................................................... Establishing Parameters for Partial Deductions and Arrears ............................................................... Specifying the Deduction Frequency Schedule ................................................................................... Defining General Deductions ...................................................................................................................... Understanding General Deductions ...................................................................................................... Pages Used to Define General Deductions ............................................................................................ Defining How General Deductions are Calculated .............................................................................. 125 125 126 126 127 127 128 128 128 129 130 130 137 138 141 141 144 149 151 153 153 154 155

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(USF) Defining the Distribution Routing and Summary Levels .......................................................... (USF) Entering General Deduction Distribution Information ............................................................. (USF) Entering General Deduction Distribution Remittance Frequency Information ........................ Defining Benefit Deductions ...................................................................................................................... Assigning General Deductions to a Company ............................................................................................ Page Used to Assign General Deductions to a Company ..................................................................... Assigning General Deductions to Each Company ...............................................................................

158 159 160 160 161 161 161

Chapter 6 Setting Up the Payroll Process .................................................................................................................. 163 Understanding HR Information Used in the Payroll Process ..................................................................... Understanding Tables That Support the Payroll Process ............................................................................ Understanding Pay Calendar Date Fields ................................................................................................... Interactions with General Deductions .................................................................................................. Interactions with Additional Pay .......................................................................................................... Interactions with Benefit Deductions ................................................................................................... Interactions with Job Data .................................................................................................................... Interactions with the Deduction Table ................................................................................................. Understanding Shift Pay Calculation Methods ............................................................................................ Comparison of Shift Pay Methods ........................................................................................................ Earnings Code Based on Other Earnings .............................................................................................. Earnings Code with Adjustment Factor ................................................................................................ Pay Group SetID and Shift Table .......................................................................................................... Setting Up the Shift Table ........................................................................................................................... Understanding Shifts ............................................................................................................................. Pages Used to Set Up and Report on Shifts .......................................................................................... Setting Up a Shift ................................................................................................................................. Establishing Special Accumulator Codes ................................................................................................... Understanding Special Accumulators ................................................................................................... Pages Used to Establish Special Accumulator Codes ........................................................................... Setting Up Holiday Schedules .................................................................................................................... Understanding Holiday Schedules ........................................................................................................ Page Used to Set Up Holiday Schedules ............................................................................................... Setting Up Rapid Entry Paysheet Templates .............................................................................................. Understanding Rapid Entry Paysheet Templates .................................................................................. Page Used to Set Up Rapid Entry Paysheet Templates ........................................................................ Defining Rapid Entry Paysheet Templates .......................................................................................... Setting Up Continue with Errors Processing ............................................................................................... Understanding Continue with Errors Processing .................................................................................. Understanding Continue with Errors Setup .......................................................................................... Pages Used to Set Up Continue with Errors Processing ....................................................................... Defining the Final Check Process ............................................................................................................... 163 164 165 165 166 167 168 169 170 170 171 174 175 178 178 179 179 181 181 182 182 183 183 183 184 185 185 186 186 187 188 189


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Understanding the Final Check Process ............................................................................................... Pages Used to Define the Final Check Process ..................................................................................... Defining Final Check Action and Action Reason Code Combinations ............................................... Establishing a Final Check Program .................................................................................................... Defining Final Check Earnings ............................................................................................................ Defining Final Check Leave Accrual Rules ......................................................................................... Defining Final Check Deductions ........................................................................................................ Cloning a Final Check Program ............................................................................................................ Setting Up to Print and View Paychecks with XML Publisher (XMLP) .................................................... Understanding Setup Steps .................................................................................................................... Understanding XMLP Reports and Templates ..................................................................................... Pages Used to Set Up Paycheck Printing and Viewing with XMLP .................................................... Viewing or Modifying the Delivered Report Template ........................................................................ Specifying XMLP Printing and Self-Service Options .......................................................................... Setting Up the Form Table for Printing Checks and Direct Deposit Advices ............................................ Understanding the Form Table .............................................................................................................. Page Used to Set Up Print Forms .......................................................................................................... Specifying Form IDs and Form Numbers ............................................................................................ Setting Up Banks and Direct Deposit .......................................................................................................... Understanding Bank and Direct Deposit Setup ..................................................................................... Pages Used to Set Up Banks and Direct Deposit .................................................................................. Setting Up Retro Pay Processing ................................................................................................................. Understanding Retro Programs ............................................................................................................. Understanding Retro Pay Cancellation Reasons ................................................................................... Prerequisite ............................................................................................................................................ Pages Used to Set Up Retro Pay Processing ......................................................................................... Defining Retro Pay Programs .............................................................................................................. Defining Earnings for a Retro Pay Program ......................................................................................... Defining Retro Pay Fields ..................................................................................................................... Defining Trigger Values ........................................................................................................................ Defining Retro Pay Trigger Programs .................................................................................................. Defining Retro Pay Cancellation Reasons ............................................................................................ Reviewing and Modifying Payroll Messages ............................................................................................. Understanding Payroll Messages .......................................................................................................... Page Used to Review and Modify Payroll Messages ............................................................................ Adding and Modifying Payroll Messages ............................................................................................ Handling Employees with Multiple Jobs in the Same Organization .......................................................... Understanding Multiple Job Considerations ........................................................................................ Issuing a Single Check ......................................................................................................................... Setting Up Direct Deposit for Paychecks ............................................................................................. Taking General Deductions .................................................................................................................. Setting Up Deduction Subsets .............................................................................................................. Setting Up Union Dues Deductions ..................................................................................................... Setting Up Multiple Benefits Programs ............................................................................................... Setting Limits for General Deductions and Benefits Deductions ........................................................

189 190 192 193 193 194 195 197 198 198 199 200 201 204 207 207 207 207 208 209 210 211 212 215 216 216 217 218 219 220 223 224 225 225 226 226 227 227 228 229 229 230 233 234 234

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Chapter 7 Setting Up Garnishments .......................................................................................................................... 235 Setting up a Garnishment Deduction .......................................................................................................... Setting Up the Deduction Table for Garnishment Deductions ............................................................ Setting Up the General Deduction Table for Garnishment Deductions ............................................... Defining Disposable Earnings for Garnishments ........................................................................................ Understanding Disposable Earnings for Garnishments ........................................................................ Pages Used to Define Disposable Earnings for Garnishments .............................................................. Reviewing and Updating Disposable Earnings Definitions ................................................................. Loading Deductions to Reduce DE ....................................................................................................... Setting Up Garnishment Rules .................................................................................................................... Understanding Garnishment Formulas ................................................................................................. (USA) Understanding Calculation Formula Referencing ..................................................................... Pages Used to Define Garnishment Rules ............................................................................................. Identifying Garnishment Rules ............................................................................................................. Specifying Adjustments to Disposable Earnings ................................................................................. (USA) Entering Exemption Amounts ................................................................................................... (CAN) Entering Exemption Amounts .................................................................................................. Defining Calculation Formulas ............................................................................................................ Cloning an Existing Garnishment Rule ................................................................................................. (USA) Maintaining Garnishment Proration Rules ...................................................................................... Understanding Garnishment Proration Rules ........................................................................................ Pages Used to Maintain Garnishment Proration Rules ......................................................................... Viewing Garnishment Proration Rules ................................................................................................ Viewing Garnishment Proration Rules by State .................................................................................. Establishing a General Ledger Account for Company Fees ........................................................................ 235 235 237 237 237 238 239 240 241 241 242 244 245 246 247 249 250 251 252 253 253 253 254 255

Chapter 8 (CAN) Setting Up Additional Canadian Payroll Functionality ............................................................. 257 Setting Up Canada Savings Bonds ............................................................................................................. Understanding Canada Savings Bonds Setup ....................................................................................... Pages Used to Set Up Canada Savings Bonds ...................................................................................... Defining Deductions for Canada Savings Bonds ................................................................................. Setting Up Canada Payroll Savings Programs ............................................................................................. Pages Used to Set Up Canada Payroll Savings Programs ..................................................................... Defining a Canada Payroll Savings Organization ................................................................................ Specifying Canada Payroll Savings Campaign Information ................................................................ Setting Up Canada Payroll Savings Deduction Codes ......................................................................... Setting Up Canadian Low-Interest Loans .................................................................................................... 257 257 258 258 259 260 260 261 263 264


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Pages Used to Up Canadian Low-Interest Loans .................................................................................. Specifying the Government's Prescribed Interest Rate ........................................................................ Activating Calculation Routines for Low-Interest Loans .................................................................... Establishing Loan Deductions .............................................................................................................. Setting Up Group-Term Life Insurance in Canada ..................................................................................... Understanding Canadian Group-Term Life Insurance .......................................................................... Understanding Imputed Income Calculation for Canadian Group-Term Life Insurance .................... Page Used to Set Up Group-Term Life Insurance in Canada ............................................................... Selecting Deduction and Tax Classifications for Group-Term Life Insurance ....................................

264 265 265 265 266 266 266 268 268

Chapter 9 (USA) Setting Up Additional U.S. Payroll Functionality ....................................................................... 271 Setting Up the Payroll System for Tip Allocation ...................................................................................... Understanding Earnings for Tipped Employees ................................................................................... Pages Used to Set Up the Payroll System for Tip Allocation ............................................................... Setting Up Tips Processing in the Company Table ............................................................................... Setting Up the Pay Group Table for Tip Allocation ............................................................................. Viewing the Federal and State Tax Table ............................................................................................. Setting Up the Tip Establishment Table for Tip Allocation ................................................................ Setting Up Earnings Codes for Tip Allocation .................................................................................... Setting Up Earnings Code Tax Information for Tip Allocation ........................................................... Setting Up Earnings Code Tax Calculation Information ..................................................................... Setting Up the Job Data Record for Tipped Employees ...................................................................... Setting Up Form W-2 for Tipped Employees ...................................................................................... Setting Up Group-Term Life Insurance in the U.S. .................................................................................... Understanding Group-Term Life Insurance ......................................................................................... Understanding Imputed Income Calculation for U.S. Group-Term Life Insurance ............................ Understanding Dependent Life Calculation for U.S. Group-Term Life Insurance ............................... Pages Used to Set Up Group-Term Life Insurance in the U.S. ............................................................. Defining Deduction Classifications for Group-Term Life Insurance .................................................. Defining Tax Options for Group-Term Life Insurance ........................................................................ Setting Up for FLSA Calculation ............................................................................................................... Understanding FLSA Rates .................................................................................................................. Understanding FLSA Period Definition ............................................................................................... Pages Used to Set Up for FLSA Calculations ....................................................................................... Viewing and Maintaining FLSA Period Definitions ............................................................................ Setting Up Foundation Tables for FLSA Calculations ........................................................................ Setting Up the Earnings Table for FLSA Calculations ........................................................................ Setting Up Job Data for FLSA Calculations ........................................................................................ Setting Up for Alternative Overtime Calculation ....................................................................................... Understanding Alternative Overtime .................................................................................................... Pages Used to Set Up Alternative Overtime Processing ...................................................................... 271 272 273 275 275 275 275 276 277 278 279 279 279 279 280 283 284 284 285 286 286 288 288 289 290 292 292 293 293 295

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Viewing and Maintaining Alternative Overtime State Definitions ...................................................... 295 Identifying Employees Subject to Alternative Overtime Calculations ................................................ 296

Chapter 10 (USF) Setting Up Additional U.S. Federal Payroll Functionality ......................................................... 297 Establishing Pay Plans ................................................................................................................................ Understanding Pay Plans ....................................................................................................................... Understanding Pay Plan Configuration for Pay Caps and Limits ......................................................... Pages Used to Establish Pay Plans ........................................................................................................ Defining Pay Plans ............................................................................................................................... Establishing Pay Caps/Limits and Exempt Overtime Rates ................................................................ Defining Earnings Accrual Classes ............................................................................................................. Understanding Earnings Accrual Classes ............................................................................................ Pages Used to Define Earnings Accrual Classes ................................................................................... Defining Accrual Class Properties ....................................................................................................... Establishing Ceilings and Carryover Limits ........................................................................................ Applying Expiration and Termination Rules ....................................................................................... Creating a Schedule for Granting Leave Based on Length of Service ................................................. Specifying How Earnings Code Hours Affect Leave Balances ........................................................... Setting Up Cascading Leave ................................................................................................................ Setting Up Military Deposits ...................................................................................................................... Page Used to Set Up the Military Deposit Interest Rate ....................................................................... Defining the Military Deposit Deduction Code ................................................................................... Entering the Military Service Deposit Interest Rate ............................................................................ Setting Up Retirement Annuity Offsets ....................................................................................................... Setting Up IRR Remarks ............................................................................................................................ Understanding IRR Remarks ................................................................................................................ Page Used to Define IRR Remarks ....................................................................................................... Defining IRR Remarks ......................................................................................................................... 297 297 297 299 299 300 302 302 305 306 309 312 314 314 317 318 318 318 319 319 321 321 321 322

Chapter 11 Maintaining Payroll Data .......................................................................................................................... 323 Understanding Payroll Data ........................................................................................................................ Entering Tax Distribution Information ....................................................................................................... Understanding Tax Distribution ............................................................................................................ Pages Used to Enter Tax Distribution Information ............................................................................... (USA) Entering U.S. Tax Distribution Information ............................................................................. (CAN) Entering Canadian Tax Distribution Information .................................................................... (USA) Entering U.S. Employee Tax Data .................................................................................................. Understanding State Tax Considerations ............................................................................................. 323 324 325 328 328 330 330 330


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Understanding Split Local Tax Distribution for KY, AL, and OR ...................................................... Pages Used to Enter U.S. Employee Tax Data ..................................................................................... Entering Federal Tax Data ................................................................................................................... Entering State Tax Data ....................................................................................................................... Entering Local Tax Data ...................................................................................................................... (CAN) Entering and Maintaining Canadian Income Tax Data ................................................................... Common Elements Used in this Section ............................................................................................... Pages Used to Enter and Maintain Canadian Income Tax Data ............................................................ Specifying Federal Income Tax Data ................................................................................................... Entering QIT Information .................................................................................................................... Entering Provincial Income Tax Data .................................................................................................. (USA) Processing Forms W-4 and W-5 ..................................................................................................... Understanding W-4 Exemption Processing ......................................................................................... Understanding W-5 Advance EIC Eligibility Processing .................................................................... Pages Used to Process W-4 Exemptions and W-5 Eligibility ............................................................... Identifying and Notifying W-4 Exempt Employees ............................................................................ Processing Employees Who Fail to Resubmit Form W-4 .................................................................... Identifying and Notifying W-5 Eligible Employees ............................................................................ Processing Employees Who Fail to Resubmit Form W-5 .................................................................... Setting Up Employee General Deductions ................................................................................................. Understanding Deduction Overrides .................................................................................................... Pages Used to Set Up Employee General Deductions .......................................................................... Specifying the Calculation Method for General Deductions ............................................................... (USF) Specifying the Calculation Method for General Deductions .................................................... (USF) Entering Employee Deduction Distribution Information .......................................................... Overriding General Deduction Code Processing Parameters for an Employee ................................... Specifying Employee-Level Benefit Deduction Overrides ........................................................................ Understanding Benefit Deduction Overrides ........................................................................................ Page Used to Specify Employee-Level Benefit Deduction Overrides .................................................. Defining Employee-Level Benefit Deduction Overrides ..................................................................... Setting Up Direct Deposits ......................................................................................................................... Understanding Direct Deposit Setup .................................................................................................... (USA) Understanding Prenotification .................................................................................................. Prenotification Status and Prenote Date ................................................................................................ Pages Used to Set Up Direct Deposits .................................................................................................. Entering Direct Deposit Information .................................................................................................... Defining Additional Pay Earnings .............................................................................................................. Understanding Additional Pay Earnings ............................................................................................... Page Used to Define Additional Pay Earnings ...................................................................................... Entering Additional Pay Earnings Information .................................................................................... Maintaining Optional Payroll Data ............................................................................................................. Pages Used to Maintain Optional Payroll Data ..................................................................................... Entering Optional Payroll Processing Information .............................................................................. Entering Other Optional Payroll Processing Information .................................................................... Maintaining Garnishments, Savings Bonds, and Other Payroll Data .........................................................

331 333 334 342 348 350 351 352 352 358 360 362 362 364 366 368 368 369 370 371 372 373 374 377 378 380 381 381 382 382 383 383 384 385 386 387 390 390 391 391 398 399 399 401 403

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Administering Garnishment Data .......................................................................................................... Administering Savings Bond Data ........................................................................................................ (E&G) Administering Employee Contract Data ................................................................................... (CAN) Administering Canadian Low Interest Loan Payroll Data ........................................................ (CAN) Administering Canada Payroll Savings Program Data ............................................................. (USA) Administering Employee Tip Allocation Data .......................................................................... (USF) Administering Military Deposit Payroll Data ............................................................................ (USF) Administering Employee Individual Retirement Record Data .................................................. (USF) Administering Employee Accrual Enrollment ........................................................................... (USF) Administering W-2 and W-2C Information ...............................................................................

404 404 404 404 404 404 404 405 405 405

Chapter 12 Administering Garnishments .................................................................................................................... 407 Prerequisites ................................................................................................................................................. Specifying Employee Garnishment Data .................................................................................................... Understanding Garnishment Limit Processing .................................................................................... Common Elements Used in This Section .............................................................................................. Pages Used to Specify Employee Garnishment Data ............................................................................ Entering Garnishment Order Information ............................................................................................ Entering Garnishment Payee Information ............................................................................................ Defining Garnishment Deduction Parameters and Limitations ........................................................... Specifying Deduction Defaults When Deducting From All Payrolls .................................................. Specifying a Garnishment Payment Schedule and Defaults ................................................................ (CAN) Applying Garnishment Rules .................................................................................................... (USA) Applying Garnishment Rules ................................................................................................... (USA) Specifying EFT Information for Child Support Garnishments ................................................. Overriding Garnishment Proration and Specifying Pay Mode ............................................................ Splitting Garnishment Orders ................................................................................................................ Entering Colorado Child and Spousal Support Orders ......................................................................... (USF) Specifying Garnishment Data for U.S. Federal Government Employees ........................................ Pages Used to Specify Garnishment Data for U.S. Federal Government Employees .......................... Entering Garnishment Payee Information ............................................................................................ Entering Garnishment Deduction Distribution Information ................................................................ Verifying Garnishment Data Compliance ................................................................................................... Processing One-Time Garnishment Deduction Overrides ........................................................................... (USA) Producing an EFT Transmittal for Child Support Garnishments ..................................................... Understanding EFT Processing for Child Support Garnishments ........................................................ Page Used to Produce the EFT Transmittal .......................................................................................... Running the Create Child Support EFT process (PAY040) ................................................................. (USF) Processing a Child Support EFT Transmittal ................................................................................... Viewing Garnishment Information .............................................................................................................. Page Used to Review Garnishments ..................................................................................................... 407 407 408 410 410 412 415 417 420 421 423 424 426 428 429 429 430 431 432 433 433 433 434 434 434 434 435 436 436


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Reviewing Garnishments ...................................................................................................................... 436 Reviewing Garnishment Balances and Adjustments ............................................................................ 437

Chapter 13 (CAN) Administering Additional Canadian Payroll Functionality ...................................................... 439 Administering the Canada Savings Bond Program .................................................................................... Understanding Canada Savings Bond Deductions ................................................................................ Prerequisites .......................................................................................................................................... Pages Used to Administer the Canada Savings Bond Program ............................................................ Registering Employees in the Canada Savings Bond Program ............................................................ Administering Canada Payroll Savings Programs ...................................................................................... Understanding Canada Payroll Savings Programs ............................................................................... Prerequisites .......................................................................................................................................... Pages Used to Administer Canada Payroll Savings Programs .............................................................. Maintaining Canada Payroll Savings Employee Contributions ........................................................... Processing the Canada Payroll Savings Transmittal File ..................................................................... Administering Canadian Low-Interest Loans ............................................................................................. Understanding Canadian Low-Interest Loans ...................................................................................... Prerequisites .......................................................................................................................................... Page Used to Administer Canadian Low-Interest Loans ...................................................................... Specifying the Loan Percentage ........................................................................................................... 439 439 440 440 441 443 443 444 444 444 445 445 445 447 448 448

Chapter 14 (USA) Administering Additional U.S. Payroll Functionality ................................................................. 449 Allocating Tips ............................................................................................................................................ Understanding the Tip Allocation Process ........................................................................................... Understanding Tip Allocation Calculation Methods ........................................................................... Prerequisites .......................................................................................................................................... Pages Used to Allocate Tips .................................................................................................................. Entering Employee Tip Allocation Data .............................................................................................. Selecting the Tip Allocation End Date ................................................................................................. Calculating Allocated Tips ................................................................................................................... Viewing Employee Allocations ........................................................................................................... Updating Allocation Balances .............................................................................................................. Viewing Allocations for an Establishment ........................................................................................... Reviewing the Tips Allocation Process Status ..................................................................................... Reviewing U.S. Savings Bonds Purchases ................................................................................................. Pages Used to Review U.S. Savings Bonds Purchases ......................................................................... Viewing Previous Bond Purchases and Amount Activity ................................................................... Adjusting Imputed Income for U.S. Group-Term Life Insurance .............................................................. 449 450 451 453 453 455 456 456 457 458 459 459 460 461 461 462

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Understanding the Imputed Income COBOL SQL Process ................................................................. Prerequisite ............................................................................................................................................ Pages Used to Adjust Imputed Income for U.S. Employees ................................................................. Calculating Imputed Income adjustments ............................................................................................ Viewing Imputed Income Calculation Results ..................................................................................... (E&G) Certifying Time and Effort ............................................................................................................. Understanding Time and Effort Certification ....................................................................................... Pages Used to Certify Time and Effort ................................................................................................. Specifying Time and Effort Earnings Codes ........................................................................................ Running the Time and Effort Report ....................................................................................................

463 465 466 466 468 468 468 469 469 470

Chapter 15 (USF) Administering Additional U.S. Federal Payroll Functionality ................................................... 471 Administering Pay Caps and Limits ........................................................................................................... Understanding Pay Caps and Limits .................................................................................................... Prerequisites .......................................................................................................................................... Pages Used to Administer Pay Caps and Limits ................................................................................... Reviewing Results of Pay Caps and Limits Processing ....................................................................... Paying Out Deferred Earnings ............................................................................................................. Changing a Pay Limit to an Emergency Limit ..................................................................................... Managing Leave Accrual ............................................................................................................................ Understanding Leave Accrual .............................................................................................................. Prerequisites .......................................................................................................................................... Pages Used to Manage and Report on Leave Accrual .......................................................................... Viewing an Employee's Leave Balance Information ........................................................................... Updating Restored Hours of Leave Expiration Dates .......................................................................... Viewing an Employee's Individual Leave Accrual Transactions ......................................................... Changing Individual Leave Accrual Transactions ............................................................................... Processing WGI, Tenure, and Probation Nonpay Hours ............................................................................ Understanding WGI, Tenure, and Probation Dates with Nonpay Hours ............................................. Understanding the WGI/Tenure Update Process and Report ............................................................... Pages Used to Process WGI, Tenure, and Probation Nonpay Hours .................................................... Reporting on FEFFLA and FMLA Leave .................................................................................................. Pages Used to Generate FEFFLA and FMLA Reports ......................................................................... Crediting Military Service to Civilian Retirement ...................................................................................... Understanding Military Service Crediting ........................................................................................... Prerequisites .......................................................................................................................................... Pages Used to Credit Military Service to Civilian Retirement ............................................................. Entering Military Service Deposit Information ................................................................................... Entering Service Period Earnings and Deduction Information ............................................................ Viewing Deposit and Interest Information ........................................................................................... Running the Calculate Military Service Deposit Interest Process (FGPY020) ................................... 471 471 473 473 474 475 475 475 475 476 476 477 479 480 481 482 482 483 485 485 486 486 487 488 488 489 491 492 493


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Listing Closed Accounts ...................................................................................................................... Generating an OPM Military Deposit Worksheet ................................................................................ Processing Closed Military Service Deposit Accounts ........................................................................ Viewing Reemployed Annuitant Information ............................................................................................. Pages Used to View Reemployed Annuitant Information .................................................................... Viewing Annuity Report Details .......................................................................................................... Viewing Annuity Report Totals ........................................................................................................... Viewing Semiannual Headcount Report Details ........................................................................................ Understanding Semiannual Headcount Reports ................................................................................... Pages Used to Generate Various Semiannual Headcount Reports ........................................................

494 494 494 495 495 496 496 496 497 497

Chapter 16 (E&G) Administering Contract Pay ....................................................................................................... 499 Understanding Contract Pay Processing ..................................................................................................... Employee Contract Pay Setup ............................................................................................................... Contract Pay Calculations ..................................................................................................................... Contract Renewals ................................................................................................................................ Understanding Contract Earnings ................................................................................................................ Worked Earnings ................................................................................................................................... Other Earnings for Contract Pay ........................................................................................................... Contract Pay Calculation Examples ............................................................................................................. Example 1: Payment Term Begins Before and Ends After Contract Term .......................................... Example 2: Employee Starts Work Late and Partial Period is Prorated ............................................... Setting Up Contract Pay .............................................................................................................................. Pages Used to Set Up Contract Pay ...................................................................................................... Defining School Schedules ................................................................................................................... Define Contract Pay Types .................................................................................................................. Defining Contract Earnings Codes for a Pay Group ............................................................................. Entering Employee Contract Pay Settings .................................................................................................. Pages Used to Set Up Employee Contract Pay ..................................................................................... Defining Contract Pay for an Employee .............................................................................................. Defining Pay Annualization and Funding Options for Contract Pay ................................................... Defining Proration Options for Contract Changes ................................................................................ Processing Contract Pay ............................................................................................................................. Pages Used to Process Contract Pay ..................................................................................................... Calculate Contract Pay ......................................................................................................................... Reviewing Contract Payment Details ................................................................................................... Running the Contract Discrepancy Report ............................................................................................ Recalculating Contract Work Days ...................................................................................................... Running the Contract Renewal Process ............................................................................................... Administering Contract Prepay .................................................................................................................... Understanding Contract Prepay ........................................................................................................... 499 499 500 502 502 502 503 504 504 507 510 511 511 512 513 514 514 515 519 521 523 524 525 526 530 530 531 532 532

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Prerequisite ............................................................................................................................................ Page Used to Prepay Deductions .......................................................................................................... Using the Prepay Option ...................................................................................................................... Adjusting Contract Employee Prepay Balances ......................................................................................... Understanding Contract Employee Prepay Balance Adjustments ........................................................ Pages Used to Adjust Contract Prepay Balances .................................................................................. Reviewing Contract Prepay Balances .................................................................................................. Reviewing Contract Prepay Balance Adjustments ............................................................................... Entering a Reason for Prepay Balance Adjustments ............................................................................ Changing Prepay Balances ...................................................................................................................

533 533 533 536 536 536 537 538 538 538

Chapter 17 Integrating with PeopleSoft Enterprise Time and Labor ..................................................................... 539 Understanding the Interface with Time and Labor ...................................................................................... Processing Steps ................................................................................................................................... Setting Up the Interface with Time and Labor ........................................................................................... Pages Used to Set Up the Time and Labor Interface ............................................................................ Selecting Installation Table Options ..................................................................................................... Selecting Task Elements for the Pay Group ......................................................................................... Selecting Final Check Options .............................................................................................................. Viewing the Pay Calendar Indicator ..................................................................................................... Loading Payable Time into Paysheets ........................................................................................................ Understanding Processing Steps and Guidelines .................................................................................. Understanding Consolidation ............................................................................................................... Understanding Run Control Options ..................................................................................................... Prerequisites .......................................................................................................................................... Pages Used to Load Payable Time Into Paysheets ................................................................................ Selecting Processing Parameters .......................................................................................................... Filtering the Load Processing ............................................................................................................... Selecting Earnings for On-Cycle Separate Checks ............................................................................... Reviewing Results and Correcting Errors ................................................................................................... Understanding Load Process Errors and Corrections ............................................................................ Pages Used to Detect Errors and Review Load Results ........................................................................ Viewing Load Process Request Parameters ......................................................................................... Identifying Load Messages by Employee ............................................................................................. Viewing Load Messages by Employee ................................................................................................. Extracting Time and Labor Costs ............................................................................................................... Understanding Time and Labor Cost Extraction .................................................................................. Page Used to Extract Time and Labor Costs ......................................................................................... Extracting Time and Labor Costs from Payroll for North America to Time and Labor ...................... 539 539 540 541 541 542 543 544 544 544 547 549 551 551 552 555 556 557 558 559 561 561 562 562 562 563 563


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Chapter 18 Integrating with PeopleSoft HRMS and Enterprise Expenses .............................................................. 567 Understanding Integration with PeopleSoft HRMS and Expenses ............................................................. Integrating with Manage Variable Compensation ...................................................................................... Understanding the Interface with Manage Variable Compensation .................................................... Prerequisites .......................................................................................................................................... Pages Used to Administer Variable Compensation Payouts ................................................................. Validating or Rejecting Award Data .................................................................................................... Loading Manage Variable Compensation Data into Paysheets ............................................................ Notifying Manage Variable Compensation of Paid Awards ................................................................ Integrating with Talent Acquisition Manager ............................................................................................. Understanding the Integration with Talent Acquisition Manager ......................................................... Prerequisites .......................................................................................................................................... Page Used to Administer the Interface with Talent Acquisition Manager ........................................... Integrating with Stock Administration ........................................................................................................ Understanding the Integration with Stock Administration ................................................................... Pages Used to Administer the Interface with Stock Administration ..................................................... Integrating with Enterprise Expenses ......................................................................................................... Understanding the Integration with Expenses ...................................................................................... Prerequisites .......................................................................................................................................... Pages Used to Administer the Interface with Expenses ........................................................................ Integrating with Sales Incentive Management ............................................................................................ Understanding the Integration with the Sales Incentive Management Business Process in PeopleSoft Human Resources ............................................................................................................................... Prerequisites .......................................................................................................................................... Pages Used to Administer the Interface with Sales Incentive Management ........................................ Integrating with Absence Management ...................................................................................................... Understanding the Integration with the Absence Management Business Process in PeopleSoft Human Resources ........................................................................................................................................... Pages Used to Administer the Interface with Absence Management ................................................... Integrating with Student Financials ............................................................................................................ Understanding the Integration with the Student Financials Business Process in PeopleSoft Human Resources ........................................................................................................................................... Pages Used to Administer the Interface with Student Financials ......................................................... 567 568 568 570 570 571 572 572 573 573 574 575 576 576 577 577 577 579 580 581 581 582 583 584 584 585 585 586 586

Chapter 19 Working with Paysheets ........................................................................................................................... 589 Understanding Compensation Rates ........................................................................................................... 589 Understanding Paysheets and Paylines ....................................................................................................... 591

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Paysheets .............................................................................................................................................. Differences Between Paylines and Paysheets ..............

PS Enterprise Payroll for North America 9.1

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Transcript of PS Enterprise Payroll for North America 9.1