Proving You’ve Made a Difference Measuring your partnership’s impact on your community January...

Proving You’ve Made a Difference

Measuring your partnership’s impact

on your community

January 2009


Seedco

Program Sites

New York: New York City

Alabama: Birmingham, Montgomery, Selma

Colorado: Denver

Georgia: Atlanta

Maryland: Baltimore

Tennessee: Memphis

Gulf Coast: New Orleans, Baton Rouge

Seedco is a national, nonprofit organizationthat partners with public and privateagencies to provide economic opportunitiesfor disadvantaged job seekers, low-wageworkers, and neighborhood entrepreneurs.


My faith inspires me to

help my neighbor; I want there to be less poverty in my community.

I want the

youth in my

community to

have more

opportunities

than I did

Our partnership wants to raise

more money so we can expand the great work we’re doing.

We want to energize our

partnership and improve our

communications with the partners

Why We Are Here Today:Using Data to Reach our Goals


Our Network Model

PartnersCommunity Organizations,

Colleges, Training Providers

INV

ES

TO

RS

G

ove

rnm

en

t, F

ou

nd

ati

on

s,

Corp

ora

tion

s

Jobseekers and

Low Wage Workers

Entrepreneurs and

EmployersSeedco

Funders Service Providers Services Recipients


Identify Needs/Gaps

Pilot Projects

Set Realistic Targets

Innovative Program Design

Share Lessons

Partner with

Policymakers

Field Leadership

Achieve Scale

Sustainable

Increase Impact

Use Data to Improve Programs

Build CBO/Partner Capacity

Performance Measurement and

Management

How We Use Data


Articulate Theory of Change Create a Logic Model & Client Flow Determine Indicators & Targets Measure and Monitor Manage for Improved Performance

Performance Measurement and Management (PM&M) is a data-driven management tool

PM&M Overview


ENVIRONMENT, MISSION, ASSUMPTIONS, NEEDS ASSESSMENT FINDINGS

MathCounts- Staff- Expertise in Mathtutoring

Schools- Staff- Space

Tutor USA- Staff- Expertise inEnglish tutoring

FundingSources

- Govt grants- Private grants

SkillsAssessment

Test

Fun recruitingevent

Weekly tutoringsessions in

Math

Weekly tutoringsessions in

English

Students willsign up for skills

assessment

Students willenroll in tutoring

sessions

Students willattend weekly

tutoringsessions in

English or Math,depending on

their need

Inputs Activities Outputs

Students willlearn about

fractions

Students willlearn vocabulary

words

Students willlearn how towrite strongparagraph

InitialOutcomes

InterimOutcomes

Students willhave strongerunderstanding

of 8th gradeMath andEnglish

Students will bebetter preparedfor high school

classes

Students willgraduate high

school

Students willsuccessfully

apply to college

Long-termOutcomes

Create a Logic Model


Create a Client Flow


Choose Indicators

Indicator = Specific information collected to track whether an outcome has actually occurred

Outcome: Students understand 8th grade Math & English

Indicators:# and % of students who finish tutoring program# and % of students who improve grades in 1 semester


Why? Provides basis

against which to measure program/ partner success

Quantifies the drop-off points in your program

Helps you back into a realistic plan to reach your performance goals

Choose Targets

38%32Tutor USA

50%28MathCounts

70%84Tutor USA

70%56MathCounts

33%80MathCounts

% of all students83%200

# students who sign up at recruiting event

% of completed

% of signed up70%84

# students who complete 1 semester of tutoring program

60%50# students who improve grades in 1 semester

50%120Tutor USA

Target %

Target #Indicator

38%32Tutor USA

50%28MathCounts

70%84Tutor USA

70%56MathCounts

33%80MathCounts

% of all students83%200

# students who sign up at recruiting event

% of completed

% of signed up70%84

# students who complete 1 semester of tutoring program

60%50# students who improve grades in 1 semester

50%120Tutor USA

Target %

Target #Indicator


Measure and Monitor

Where will you get the data? How will you collect the data? What instrument will you use to collect the

data? Who will collect the data? When are the data collected? How will you store the data?

A small leak can

sink a great ship

Benjamin Franklin


Reporting Network Performance Management Reports often include:

Internal targets and actual performance of each partner

Past/cumulative performance for comparison

Report structure and frequency vary according to: Who is receiving the information

How it will be used

One partner (or intermediary) is responsible for compiling

data, reports, and management presentations.


Creating a Learning NetworkGetting everyone on board

Hold orientation to energize your partners Include as many staff as can fit!

Work through PM&M Process TOGETHER Have representatives from several partners develop forms,

procedures, and report templates for different stakeholders

Communicate with entire staff of each partner,

not just directors!


Creating a Learning NetworkPartnership Meetings

Intermediary (or lead partner) facilitates presentation

Choose one topic to guide discussion

Choose a partner to present at each meeting

Discuss specific challenges, strategies, trends

Encourage transparency and the sharing of ideas

Use quantitative and qualitative data to support

presentation


Creating a Learning NetworkPartnership Data Meetings

Develop easy-to-read reports

and graphs to share with the group

Schedule prep meetings and send

presentation to the “presenting” partner

before your meeting

Ongoing Evaluation and Learning:

Continuous Performance Improvement

(CPI)

If you hold a cat by the tailyou learn things you cannotlearn any other way --Mark Twain


Creating a Learning NetworkKeeping everyone on board!

Refresher trainings: Data Management, Client Flow, Processes

Connect partners to technical assistance

Reassess goals and priorities regularly

Continual evaluation of performance and

collaboration


Thank Youfor joining us today!

For information, visit: http://www.seedco.org

Other tools developed by Seedco can be found on our website.

Linda M. RodriguezSenior Program Manager

[email protected]

Lindsay HoffmanProgram Associate

[email protected](212) 204-1366

Proving You’ve Made a Difference Measuring your partnership’s impact on your community January...

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