Provincials Website Training...

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Managing your PRISM™ Scorekeeper Volunteer Interface

Transcript of Provincials Website Training...

Managing your PRISM™ Scorekeeper Volunteer Interface

Provincials Website Training Manual

TABLE OF CONTENTS

Overview...................................................................................................Create New Game.....................................................................................Updating your Webpage...........................................................................Main Menu Functions...............................................................................Team And People Administration..............................................................

Team Administration.......................................................................People Administration.....................................................................

Lineups......................................................................................................Visiting Team and Home Team........................................................

Game Events.............................................................................................Goals...............................................................................................

.Penalties..........................................................................................Goaltenders.....................................................................................

Game Result..............................................................................................General Information........................................................................Players of the Game.........................................................................Winning and Losing Credits..............................................................

Game Report.............................................................................................Afterword/General Troubleshooting.........................................................

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1.0 Overview

The Scorekeeper Administrative Interface is a revolutionary new web feature that allows our loyal fans and volunteers, to continually update the stats online as the game is played right in front of them!

The interface is constructed in a way that allows thorough game details to be archived quickly and easily – so, volunteers can update on-the-fly while still enjoying the game!

So, let’s get started. Follow your customized link to be led to the log-in screen (http://hockeyalberta.ca/index.php/ci_id/1686/la_id/1.htm). You will be provided with your own username and password. Insert them into the fields to get access to the Scorekeeper Interface.

The username you will be using will be what tournament you’re hosting, all one word and in order. So for example, if you’re hosting Atom AA Minor, it would be ‘atomaaminor’. If you’re hosting Peewee A Female, it would ‘peeweeafemale’.

The password for all the accounts is ‘provincials2012’.

NOTE: Your username/password is case sensitive!

Once you transition past that screen – you will be directed to the Scorekeeper Interface – You will then see the following menu in front of you:

This is our main menu page. Volunteers will begin on the left side and select “Provincials”, then you’ll select the “Division” you want to edit (if you’re the Bantam C host for example, select Bantam C). You’ll then have to select your ‘Season’. Search the drop-down menus to find the tournament you are supposed to be updating.

You can then either click “Create New Game”, select one of the games you’ve already created, edit your Microsite, or go right to the Team (5.1) and People (5.2) Administrations.

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2.0 Create new GameIf you’re starting a new game, you’ll land on the ‘Game General Information’ page. On this page, fill out all the information you can. Until you create teams (section 5.0) you won’t have the ability to enter anything here, so leave them blank or set as “TBD” for now. The following is a description of what will need to be entered into the fields:

Name: This is what will be displayed when you’re looking for your Created Games. We recommend being as descriptive as possible. Ex – “BantamC – Game 01”

Type: “Regular” will be the default, and this needs to be left as “Regular”. Game Number: This is numerical, if it’s Game One of the tournament, simply put 01 and so on. Round: Your options will be Round Robin, Quarter-Final, Semi-Final, 5th Place Game, 3rd Place

Game, and Championship Game. Pick the corresponding Round that this game will be. Group: This will be whatever division your tournament is. So if it’s Bantam C, choose Bantam C. Visiting Team: If the teams have yet to be created or determined. Chose “TBD”. If you’ve

already created the teams, you’ll just need to choose the Visiting Team for that game. Home Team: If the teams have yet to be created or determined. Chose “TBD”. If you’ve already

created the teams, you’ll just need to choose the Home Team for that game. Venue: Enter in the name of the Arena where the game is being played. Notes: If you have any specific notes about the game you’re creating, enter them here. Scheduled Start Date: Date of the Game. Time (HH:MM): Enter the Scheduled Start time of the Game, if it is To Be Determined; check the

“TBD” box.

After this, you’ll have all the needed information, and you’ll just have to click “Save”.

Then click on “Go Back” and you’ll be returned to the initial menu page, where you can either create more games, edit your web content, or start assigning teams and players for your event.

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3.0 Updating your Webpage

As a Host Committee, this will probably be one of your priorities. This where you’ll go to add and edit content that will display on the Homepage of your tournament website.

ACCESSING YOUR MICROSITE

There are two ways to access your microsite. The first and easiest way, is to click on the ‘Microsite Content” button from the main menu. The second way is accessing it from within a “game”. If you click on a created game (we’ve created a test game for you), this will take you the full Game Interface. Using the top menu, find the link that reads “Microsite Content” and click on that.

This is where you’ll edit your website.

If you’ve ever typed something into Microsoft Word or even an email, this will look and operate in a similar fashion.

Keep in mind; the area where your content will go is roughly 485 pixels wide. Things like images or tables, if set to be wider than that, may skew and bump things that are built around your area, so keep elements smaller than 485 pixels.

INSERTING AN IMAGE

Again, this feature works like an email or Word document. In the Content Editor window, click on ‘Insert’ then ‘Insert Image’.

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This where it gets a little tricky; click on the “Browse Files” icon.

Next, you’ll click on the “Browse” button which will allow you to choose the image from your computer. When you’ve found the image, you’ll want to make sure you’re in the “Provincials_2012” folder by clicking on and entering that folder. Then simply click “Upload” to save your image in the folder. Then double-click on the file you just saved.

You should now be back to the initial window that opened when you clicked “Insert Image”. Here is where can change the properties of the image.

If you want to have the text wrap around the image like below; you’ll want to align the picture to the left.

If you want the text to automatically go below the image, set the alignment to ‘Default’.

The only other thing you’ll want to do in this window, is put ‘5’ in the field beside “Hspace” and “Vspace”, then click “OK” at the bottom.

You’ll now be back in the content editor window. From here you can easily change the size of your image by clicking and dragging on the corner of the picture. You can also make your picture a link which will be explained in the next section.

*Things to remember when inserting an image.

Keep the file size of the image to a minimum. If the file size is too big, there is a chance it won’t upload.

When it comes to the physical size of the image, keep in mind that your area on the website is about 485 pixels wide. Please don’t make your images larger than that, it will skew the entire page.

o We recommend around 300 pixels in width for most images; logos can be about half that size.

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INSERTING A LINK

This feature works the same for both text and images. The first thing you’ll do is select whatever it is you want to link (an image or text) then in the menu click “Insert” then “Insert Hyperlink”.

All you need to do is type or paste the address of the site you want to link to. For example, if you want to link to Best Western, you’d type in “www.bestwestern.com” in the upper-right field.

In the URL menu, you’ll want to select “http://” then click “OK”

Once you’re comfortable with the changes you’ve made, all you have to do is click “Save” at the bottom or top-left hand side of the page. Once you do that, a window will appear that says “Saved”, all you have to do is click “OK” and you’re done. Your content is saved to your area of the website!

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4.0 Main Menu FunctionsNow we’ve passed the initial selection screens and clicked on a created game to get to the main interface, at the top of the screen – where you can configure settings for the game independently or look at any of the main menu tabs.

The Main Menu refers to the tabs at the top of the page. We are able to transition to all of the inner pages of the interface using these tabs.

The Page Attributes refer to the “white area” underneath the menu, where we can assign the attributes which correspond for each tab. For example, on the “Game Events” tab – we would assign Attributes about the Game Events.

The Game Status refers to the mini-scoreboard and white-dropdown menus at the very top right corner of the page. These give a summary of the current status of the game; including the score and the status. This depends on how involved and up-to-date you want to be. You can modify the information in these sections on any page, quickly, to keep pace with the game.

For example, if the game becomes “Delayed”, you can set the status in the first drop-down bar; which will reflect across the website. Once the game is “In Progress”; you can move that back to the status in the same menu – and website visitors will immediately be informed! This is placed for comfortable access to keep your readers/visitors in the loop as quickly as possible. You can also insert the current Period (if the game is “In Progress”), and the current time for the update. If inserting a time; make sure you insert it in 24-hour format.

Now that we’ve covered the general aspects of this interface; let’s explore the function and power of each of the pages.

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5.0 Team and People AdministrationWhen you created your game, or multiple games, you set the teams as “TBD”, so this how you’ll go about creating the teams as well as creating and assigning players.

When you click and enter a game (we’ll use Game 01 for example) the first page you’ll see should look familiar. This is the General Information tab where you already inputted the information for your game.

This is where you will find it in your Main Interface Menu.

5.1 TEAM ADMINSTRATION

Team Administration is controlled through the second tab, called “Teams”. Here you can control all aspects of your teams (contact information, official logos) as well as viewing the player overviews (once they’re added).

You can use the left menu to search through the list of existing teams in the system. However, by clicking “New” – you can create a new team entirely in the list.

Basic Information

This tab allows you to configure basic information about this team. “Active” must be selected for the team to be displayed on the actual website.

General Information allows you to configure the name, division and zone of the team.

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- Team Name is the name the team will appear as in the menu to the left of this area. Please be as descriptive as possible. “Town and Team” is preferred. For example, Red Deer Rebels.

- Team Title will display on the actual website. Most likely, this will be exactly the same as the Team Name.

- Division – simply select the division this team is competing in.- Zone – select the Zone this team is representing.

Then click on the “Save” button to create this team.

Profiles

Profiles will control the information that will appear on the team’s profile page on the front end of the website. Once again, we have similar identification fields to the “Basic Information” form.

Some of the fields are the same as in the Basic Information page, but they will have carried over from the previous area.

You can also upload the team’s logo on this page, by clicking the “Upload” link.

This is also where you’ll input the contact information for the teams.

Once you’ve entered in this information, just click ‘Save Profile’ and it will appear on the right-hand side.

You might notice there’s a link to Preview the Team’s Profile.

We suggest previewing the team profile and making sure everything is correct.

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If you ever need to update the information for a profile (maybe a phone number changed, for example), select the profile by clicking it on the right-hand side. This will bring up all the information, after which you can make the changes.

When you click “Save Profile” you will be prompted to either ‘Save’ or ‘Cancel’.

By clicking ‘Cancel’, the information you just changed will automatically change on the website, so click ‘Cancel’.

People

The People menu is where we physically assign members to our team. At this point, this will be ignored because you haven’t created any of the players.

Once players are created, you can search for players at the top of this tab by typing the name of the player. As you type their name, the system will filter down from the database.

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Then simply select a member, and their associated profile. Then click “Assign” to move them onto this team. To remove a member from the list, select them again and click the “Unassign” button.

*Again, this is only possible once People and a related Profile have been added to the system*

Seasons

To assign a team into this season, select the team’s profile that you just created, then in the “Tournament” bar, select what tournament you’re adding this team to. For example, if you’re hosting the Bantam C Provincials, select Bantam C.

Then select the current season (2012). After that the system will automatically assign you to the proper group and so you just have to click “Assign” to add the team to your tournament. Once this is done, you’ll have to ability to add the team to games and add People to the team.

5.2 PEOPLE ADMINSTRATION

When we navigate to the People section; this is where we can control all players, coaches and team officials on the front-end of our website. We are able to control all of their information, team assignments, and stats using this interface.

Basic Information is used to set the foundational information for the player. Enter in the person’s first and last name, and their birth date. For the person to appear on the front-end, the “Active” checkbox must be selected.

The rest of the tabs are very similar to the Team Interface.

Profiles

First, set the activation date and expiry date, so it’s active as of today, and expires many years down the road, for archiving purposes. For example, if you’re inputting information on February 11th, set the activation date to February 10th, and the expiry date to sometime in 2020.

You’ll want to make sure the ‘Show’ box is checked. The person will only be active if all this is done and between those dates.

The select the Profile Type (Player, Coach, Team Official) and fill out the rest of the information. Just like the Team Profile, click “Save Profile” once complete.

Once again, you’ll notice there’s a link to Preview the People Profile. Please use this feature to make sure everything looks good, and again, if you need to change any of the information. You just have to make the needed changes, click Save, and when prompted, click Cancel to update.

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Team Assignments

This is where we’ll starting building team rosters. First, find your tournament from the dropdown menu, and choose the current season. That will filter down where you’ll see the teams you’ve already created. Simply choose what team this person is a part of, then select the person’s profile, and click “Assign”.

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6.0 LineupsThe Lineups menu allows you to configure all of the details about your Coaches and Players.

6.1 VISITING TEAM & HOME TEAM

We need to assign the Coach and Player line-ups for both of your participating teams. Note that the Visiting team is on the left-hand side, and the home team is on the right-hand side.

Make sure you assign all correct Coaches and assistant coaches for both teams from the drop-down lists.

Underneath this menu-block is our Players bar

Here, you need to add all of the players for each team; and configure their individual status and settings. To add a player to our list, click the “+” sign beside Players at the top of the bar. This will open a pop-up box of all team players; “checkmark” your desired members and click Save to upload them to the list.

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The “Goalie” checkbox dictates whether this player is a Goalie or not. You can assign multiple goalies for each team.

In many cases, everyone on the roster will be playing, there is a “Check All” box that you can use, but if there is a player on the roster who isn’t playing, make sure to uncheck them.

And finally, clicking the red “X” at the end of the player tab will remove this player from the list. Make sure you click “Save” at the bottom of the page to confirm these details! And that’s it; now our teams and players are configured – and their roles are assigned. We know who is playing, who’s a Goalie, as well as our Coaches.

Now, we have to assign their game stats. And we can do this using the next tab…

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7.0 Game EventsThe Game Events tab is an enormous tab with many sub-sections; and can look intimidating when you first transition to it! Although it has many components, these are configured specifically to allow for flexible and comfortable assignment of game statistics. You can be assured that with a bit of practice, you will be able to manage this interface easily.

First, at the very top of the form; we have the Period drop-down selection. For whichever period is assigned into this bar – all of the statistics on the rest of the form will apply specifically to that period. So, it is crucial that you select the correct period before you fill out the rest of the form!

In the Period form – you have the ability to filter the events from all three periods of the game (1 st, 2nd, 3rd) – as well as up to 6 overtime periods. Overtime periods are labeled as “# OT”, for example, “2nd OT” would be the second overtime period. This will display only Events from your selected period.

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After you’ve selected the appropriate Period, the next menu is for Goals. This is the next horizontal row across the screen.

This will list all of our players (up to this point in the game) which have successfully scored. As players successfully score goals, we can add them to this list – and it will populate the information accordingly on the front-end of the website; both in the scoreboard and the player stats.

7.1 GOALS

To add a Goal, you will click the small “Goal [+]” icon in the top left corner of this row. This will open the Add Goals pop-up. Simply fill out this form to add your Goal and Goal Statistics.

This is our “Add Goals” pop-up.

First, assign this goal to a period. Next, you will assign the Team who scored this goal. After you select a team, you will see that some of the blocked drop-downs will ‘open’ up in the middle of our pop up.

Next, assign a “Time” which this goal took place. You need to assign this in Game Time. So, for example, in a game with 20-minute periods, the very start of the Game has a Game Time of 20:00 1st Period. After 5 minutes of play, the Game Time is 15:00 1st Period. After another 10 minutes the game time is 5:00 1st period – and so on.

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After this, you will need to assign a Player who scored the goal. If this field is still blank, this means you need to assign a “Team” at the top of this form.

Assist #1 is designated for any assisting players (if applicable). If there was an assist for this goal, assign the applicable player.

Assist 2 is designated for any secondary assisting players (if applicable). If there was a secondary player who also assisted in the goal – place them in this section.

Next, we will need to select a “Goal Type” – based on the discretion of the Referee.

• A “Regular” goal is a normal goal which was scored during regulation play. • An “Empty Net” is a goal in which the goalie has been pulled from the net by his team. • An “Awarded Goal” is a goal that has been technically decided upon by the Referee. • And finally, “Penalty Shot” is a goal that has been awarded during a penalty shot..

7.2 PENALTIES

On the next horizontal row down – we can assign Penalties as they happen on the fly. These will also affect player and game stats as we update them.

Much like our previous row for “Goals” – please click on the Penalties [+] button on the top left corner of the row to add a new Penalty. And once again like the “Goals” section – we will have an Add New Penalty pop-up. Finish this form; and the penalty will appear in the list!

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Much like the goals form once again, you will need to assign the Period, Team and Player which received the penalty.

In the checkbox, mark whether the penalty was “Coincidental” or not. Coincidental means that this penalty is paired with another penalty called at the same time against the other team. Both penalties need to be entered independently, as they may in fact be different types (i.e. One Player Trips another, and the tripped player slashes the Trip-ee). Within a Hockey Game, coincidental penalties do not result in a man advantage. The system does not need know which penalties are paired with each other, for stat purposes it is enough to know if an individual penalty was coincidental or not.

Next, we need to assign the Offence. Select the appropriate reason for the penalty from the drop down list.

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We need to assign a Start time, which is the time the penalty is actually filled (written in Game Time). This is often similar but not the same as the Off Ice time. For example, at Game Time 12:43, a player could be called for two separate offences. The player cannot serve two penalties at the same time, and so must serve them consecutively. In this case, the attributes entered for the two penalties should be:

• Offence 1: Start Time = 12:43, Off Ice = 12:43• Offence 2: Start Time = 14:43, Off Ice = 12:43

Next, we need to assign Off Ice and On Ice times – which tracks the duration which our offending player(s) are In and Out of the game. Please assign this in Game Time format.

7.3 GOALTENDERS

Next, we’re going to assign the Goaltenders for this game. As we assigned Goalies already in the “Lineups” tab previously – we need to configure the actual Goalies who played in this tab. Here we can also configure how long they played, how many shots they took, and other relevant stats to attach to their front-end profile.

Click “Visiting Team [+]” or “Home Team [+]” in the top left hand corner of these Rows – and then simply attach a Goaltender to the team from the drop-down list.

To edit Goaltender statistics, like “Time On” and Time Off”, you just have to click on the field and type in the time a goalie entered and/or left the game. So for starting goalies, put their “Time On” as 60:00. If a goalie gets pulled, you just have to do the same thing for when they leave the ice.

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For shots, after the periods, just click on the area under the specific period and enter in the number of shots the goalie faced in that period.

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8.0 Game ResultThe Game Result tab is reserved for the purpose of the final update on a game. After the conclusion of our game, we can post the final points to the front-end of the website using this tab.

So, game’s over – let’s go to Game Results. Once again, you will be looking at a multi-tiered page, with several different boxes.

8.1 GENERAL INFORMATION

General Information is our first box on this page, and appropriate enough, configures the absolute general information about the match.

First, we need to assign a tangible “Game Result”.

• Was this game a Regulation Win, where there was a clear leader in points by the end? • Was this an Overtime Win, where we had to carry out into Overtime periods to get a result?

The next tab is for “Game Status”. This is identical to the “Game Status” bar in the top right corner of our interface. At this point, the game should be over, so we can set this to “Final”.

8.2 PLAYERS OF THE GAME

Insert them into the fields, for both Home and Visiting teams.

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8.3 WINNING AND LOSING CREDITS

And finally, the Winning and Losing Credits is where we actually dictate the “Winning” team and “Losing” team – which will register on the front-end. Everything we’ve filled out in these forms culminates into these last two options.

Simply select the winning and losing teams.

Remember to click “Save” at the bottom of the screen, and that’s it; up to this point, all of our configured items have been applied to the front-end of the website.

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9.0 Game ReportNow, when you transition to the Game Report tab, you’ll notice something a little different from the other screens in this interface. Namely – we can’t edit anything!

The Game Report tab is a useful tool when configuring the website. It gives you a summary report, every time you open the page, of all of the statistics we have gathered or changed during this specific game.

So, everything you have configured up to this point – you will be able to view from an “outside perspective”. Instead of viewing your statistics from a maze of forms and fields; we can take an outside summary of everything we’ve configured. Use this utility to quickly double-check that your statistics are absolutely correct!

Our last tab is the Logout tab, but this is more of a button than a separate page. Simply click “Log-out” to leave the Scorekeeper interface all-together!

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10.0 Afterword/General TroubleshootingAnd that’s it! By using the flexible Scorekeeper Interface; we can keep Alberta in the loop of our Provincial Championships as they unfold in front of us. We can easily add and track all of our game dynamics – player by player!

If you find that something isn’t displaying on the Website the first thing you should do is check to make sure all the “Active” boxes have been checked in the Team and People Administration tabs. The other thing to check is that a Team or Person’s profile is active and it is within the “Activation Date” and “Expiry Date” range.

If there’s anything you think should be added, changed, reworded or anything along those lines, please send your feedback to [email protected]. Improvements can only be made using the feedback of the volunteers.

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