Province of the Eastern Cape

DEPARTMENT OF EDUCATION

ISEBE LEZEMFUNDO

DEPARTEMENT VAN ONDERWYS

AGENDA The context of Education in E Cape Infrastructure LSM Matric Results Critical Post Payment Backlogs Management Information Systems

The Eastern Cape in context

Demographical Maps Regions Districts Schools

Infrastructure Success story

MTEF in Eastern Cape All tenders awarded Cash Vs Accrual Accounting System 1500 x School Action Repair Program Conditional Section 21 – transfer

payments School Visioning Exercise

Payment backlogs Status - December 2001

6004 transactions awaiting authorisations 647 transactions at present outstanding Conversion from FMS to BAS 27th March 2002 Loading Budgets 24th May 2002 that we can pay PFMA requirements

Additional Constraints / Challenges BAS – Equipment, Network, Staff Training Critical Post and Vacancies Poor Filing System - GTRS

Way Forward on Payment Backlogs

Adverts CFO, Financial Mgt, PERSAL Suspense Accounts, Technical Support

Task Teams Payment Backlogs – Toll free hotline

Personnel & Creditors at Regional level – integrated teams Financial Statement

AFS, Cash Flows, Bank Reconc. (return of function), Debtor Management

District Development Roll Out Plan New Work Methods / Systems

Payment processing centre New procurement system (LSM)

Move to Zwelitsha & Work Flow Systems Filling of Critical Post / Vacancies

LSM

Process mapping

Payment / Procurement Centre

Cost centre approach – NSF

LSM > Textbooks & stationery

Includes desks, chalk, teaching aids

2 years tender on stationery

IMBEWU II

Operation ShukumisaOperation “Shake Up”

Report back in the battle against fraud, corruption,

inefficiency and poor service delivery in education

Department of Education – Eastern Cape

Operation Shukumisa

Project Goals – Phase 1 Lead the Battle against Fraud, Corruption, Inefficiency

and Poor Service Delivery

To turn the organisation around and set new standards

in Public Sector Management and Service Delivery

Deliver on Government’s promise to the People of the

Eastern Cape

To have a department that people can be proud of

Post Investigative Report Back

The Hon. MEC Stone Sizani’s The Hon. MEC Stone Sizani’s War Against Fraud, Corruption & InefficiencyWar Against Fraud, Corruption & Inefficiency

Salary Audit – Ghost Busting

To investigate and eliminate fraud on the payroll To identify persons drawing a salary and not rendering

services for it To identify fictitious, deceased, resigned and absconded

employees on the payroll To freeze salaries and prevent further losses To identify and prosecute offenders / beneficiaries To assess posts that were supposed to be filled and fill them

with bona fide persons To rebuild an accurate salary database

Identify misplaced staff, incorrect CORE, or other concerns

Approach Used in Ghost Busting Visit 6,358 schools and reregister 73,683

employees Establish a database on findings Analyze the data, and compare it to the payroll Identify anomalies and implement disciplinary

and corrective action Prepare reports and to implement preventative

steps Hand over cases to Fraud Squad for

prosecution

Findings – Salary Audit

Analysis of AbsenteeismAnalysis of Absenteeism

Summary - Overview R400 million is lost per year due to absenteeism This cost the Province R1.1m per day or R35m per

month 23 out of 100 teachers are not at school at any one timeAll Staff Vs Absent Members

-

10,000.00

20,000.00

30,000.00

40,000.00

50,000.00

60,000.00

70,000.00

80,000.00

Series1 73,683.00 16,772.00

No. of Staff No. Absent

Implications of Absenteeism

Loss to State – R400 million per year Learners not being taught Breakdown in culture of learning and

teaching in schools (COLTS) Manifested in high matriculation failure

rate Cost to Society through losses in school

drop out rate through insufficient guidance at school level is immeasurable

Ghost Busting R65 million

Next Step & Preventative Plan Staff were placed in these vacancies Investigation into beneficiaries of

absconded, deceased and unknown employees – Phase II

Enquiries were then made on the whereabouts of 4,979 teachers Other 3,764 Suspect 1,215

Re-registration processes were set up on 3 different occasions

District View of Absenteeism