PROSPECTUS - AIRS · Breakfast - $2,200 Your company name seen first thing in the morning by our...
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33rd I&R Annual Training and Education Conference The Hyatt Regency Dearborn, Dearborn, Michigan June 5-8, 2011 www.airs.org AIRS, Setting Standards for Information and Referral Services Co-Sponsored By: The National Aging Information and Referral Support Center Annual Training & Education Conference PROSPECTUS FOR EXHIBITORS, SPONSORS AND ADVERTISERS
Transcript of PROSPECTUS - AIRS · Breakfast - $2,200 Your company name seen first thing in the morning by our...
33rd I&R Annual Training and Education ConferenceThe Hyatt Regency Dearborn, Dearborn, Michigan
June 5-8, 2011
www.airs.org
AIRS, Setting Standards for Information and Referral ServicesCo-Sponsored By: The National Aging Information and Referral Support Center
Annual Training & Education Conference
PROSPECTUSFOR EXHIBITORS, SPONSORS AND ADVERTISERS
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AIRS ehibitors receive:• Customized8”x10”pipe&drapedboothspace• Onefreeregistrationwitheachexhibitbooth• Cybercafélocatedrightintheexhibitarea• Exclusiveopportunitytoconductaneducationalsessions
• Breaks,openingreception,specialeventsandcybercaféheldinthehall
• Affordablesponsorshipprogramwithmanyopportunitiesandbenefits
• Enhancedexhibitorbenefitspackagewiththeadditionofacomplimentarypre-conferenceandacomplimentarypost-conferenceattendeelistforyourmarketingpromotions
• Dailyexhibitor“bingo”gamestoincreaseboothtraffic
• EXTRArecognitionandexposureinannouncements,signage,webpromotionandadvertising
The Alliance of Information and Referral Systems (AIRS)incollaborationwiththeNationalAgingInformation&ReferralSymposiumispleasedtoannounceits33rdAnnualI&RTrainingandEducationConference,June5-8,2011attheHyattRegencyDearbornhotel.Thisyear’sthemeis““AIRSI&R;BuildingBridges”,wehopeyouwilljoinus.Reachover700I&RSpecialists,ManagersandAdministrators…yourprospects,allunderoneroof,allatonetime!
Thisisyouronce-a-yearopportunitytoshowcaseyourproductsandservicestoanaudienceinsearchofsolutionstotoday’sI&Rissues.TheAIRSannualconferencedrawsthelargestnumberofleadersintheI&Rfield.ThisuniqueformatoffersyouthechancetointeractpersonallywithattendeesfromacrosstheU.S.andCanada,theprospectsyouwanttobeface-to-facewith.ThesearethemostinfluentialleadersinI&Randyouactuallygettointeractwiththeminseveralintimatesettings.Yourproductsandservicesareanintegralpartofourmission.Wehavealimitednumberofboothsavailabletoprovideyouwithexclusiveaccesstoourattendees,butyoumustactfasttoreserveyourboothbeforewesellout.
Who Should Exhibit?Ifyourcompanyprovidesproductsandservicestothefollowingorrelatedareas,youneedtoexhibitattheAIRS2011AnnualTrainingConference:• Responsecentertelephonesystemsandserviceproviders• Officesuppliesandequipmentproviders• Callcentersupplies• Computerhardwareandsoftware• Consultingservices• Packagedapplicationsoftware• Legal&financialservices• Officesuppliesandequipment• Publishers&distributorsofbooks&periodicals
Who Attends the AIRS Annual Training Conference?Professionalsthatinclude:•Health&humanservicesproviders•Allbranchesofthemilitary•CommunityResponseCenterManagers•DisasterPreparationandRecoveryPlanners•SocialWorkers•CaseManagers•Counselors•Educators
AIRS 2011 Floor Plan
Over500attendeesgatherfromacrosstheworldgatherattheAIRSAnnualConferencetoparticipateineducationalseminars,learnnewtechniquesandsolutions,networkwithotherprofessionalsandseenewproductsandservices.Almosteveryattendeehastheauthoritytomakepurchasedecisionsorpurchaserecommendations.
Asaspecialbenefittoourexhibitors,dailybreaks,receptions,cybercaféandothereventsareheldrightintheexhibitareaofferingdedicatedhoursforattendeestospendqualitytimeatyourexhibitbooth!
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Exhibit Hall Schedule tentative
Sunday, June 5, 2011
ExhibitSetUp 12:00pm– 4:30pm
OpeningReception 5:30pm–6:30pm
Monday, June 6, 2011
ExhibitsOpen 9:30am– 5:30pm
BreakinExhibitHall 2:30pm– 3:15pm
Tuesday, June 7, 2011
ExhibitsOpen 9:30am– 5:30pm
BreakinExhibitHall 10:00am– 10:30am
Wednesday, June 8, 2011
ExhibitsOpen 9:30am– 3:00pm
ExhibitHallMoveOut 3:00pm– 5:00pm
Exhibitor Benefits:Each8’x10’exhibitspaceincludesthefollowingvalue-addedbenefits:
• One8’deepx10’wideboothwith8’backdropand3’drapedsiderails,skirted6’tablewithwhitedrape,2chairs,standardidentificationsignandawastebasket
• Onefullconferenceregistrationforeachexhibitspacepurchased• Carpetedexhibitspace• Securityserviceswhenexhibithallisclosed• CompanynameandcontactinformationpostedontheAIRSwebsite,www.airs.org
• Complimentaryemailedpre-conferenceandpost-conferenceattendeemailinglists
• 50-wordcompanydescriptionintheconferenceprogram• Opportunitytoparticipateintheexhibithall“bingocard”program• Priorityboothselectionatthe2012conference
Exhibit On or Before AfterFees 3/19/11 3/19/11
CommercialInside8x10 $1,300 $1,450
Corner8x10 $1,450 $1,600
Non-ProfitInside8x10 $800 $950Note: Need 2 booths? Receive a 10% discount on your 2nd booth!
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Registration Totebags - $4,500Thesequalitytotebagsaredistributedtoeveryregistrant,promisingrepeatexposureduringtheentireconferenceandlongafterwards.Rounduptheseadditionalsponsorbenefits:• 1exhibitbooth• Companynameand/orlogoimprintedononesideofthetotebag• 1fullconferenceregistration• Fullpageadintheconferenceprogram
Opening Welcome Reception – $4,000 StarttheAIRSAnnualTrainingConferencerightwhenyousetthetoneatouropeningreceptionintheExhibitHall.Shinewiththeseadditionalsponsorbenefits:
• 1exhibitbooth• 1fullconferenceregistration• Companynameand/orlogoimprintedonthenapkins• Displaytablebyevententranceforcompanyliteratureorgiveaways• Extrasignageattheservingtables• Fullpageadintheconferenceprogram
Name Badge Lanyards - $4,000Thesepopularitemsholdthenamebadgesduringtheconferenceandconverttoeyeglassholdersthatofferyearroundusageandexposure.Shinewiththeseadditionalsponsorbenefits:• Yourcompanynameand/orlogoimprintedonthelanyard• 1exhibitbooth• Companynameand/orlogoimprintedononesideofthetotebag• 1fullconferenceregistration• Fullpageadintheconferenceprogram
Cyber Café - $3,500Getupcloseandpersonalwhenyousponsorthishigh-techpopularopportunity.Computerswillbeavailableinaspecialareaforourattendeestochecktheiremailsandstayintouchwiththeiroffices.Shinewiththeseadditionalsponsorbenefits:• Companynameandlogooneachcomputerscreensaver• 1exhibitbooth• 50%offon1fullconferenceregistration• Fullpageadintheconferenceprogram• Displaytableinthecaféforcompanyliteratureorgiveaways
Hotel Room Keys - $3,000Beineveryone’sgraspwhenyoulockinonputtingyourcompanynameandlogooneveryone’shotelroomkeys.Shinewiththesead-ditionalsponsorbenefits:• Companynameand/orlogoimprintedononesideofeveryat-tendee’shotelroomkey
• $100discounton1fullconferenceregistration• ½pageadintheconferenceprogram
Breakfast - $2,200 YourcompanynameseenfirstthinginthemorningbyourattendeeswhenyousponsorMonday’sOpeningBreakfast.Shinebrightlywiththeseadditionalsponsorbenefits:• Companynameand/orlogoimprintedonthenapkins• Displaytablebyevententranceforcompanyliterature• $50discounton1conferenceregistrationorexhibitbooth• ½pageadintheconferenceprogram• Extrasignageattheservingtables
Sponsor both for $4,000!
Refreshment Breaks (2) - $850 each Increaseyourexposurebysponsoringarefreshmentbreak.MondayafternoonorTuesdaymorningavailable.Shinewiththeseadditionalsponsorbenefits:• Companynameand/orlogoimprintedonthenapkins• ½pageadintheconferenceprogram• Extrasignageattheservingtables
Sponsor both for $1500!
Registration Totebags Inserts - $250 each
Forthosewhoareunabletoexhibitorsponsor,here’syourchancetomakesureyourcompanysalesliteratureand/orgiveawaysgetsintoeveryattendee’stotebag.Items must be pre-approved.
Note: Inserts are free to sponsors and exhibitors
Conference SponsorshipsAllsponsorshipsinclude:
• Companynameandcontactinformationinconferenceliterature• Oneinsertinallconferenceregistrationtotebags(companyliteratureorgiveaway)• ListingonAIRSwebsiteandinallotherconferencematerials• Signageoutsidetheexhibithall,registrationdesk,andspecialsponsorribbonsforcompanypersonnel• 50-wordcompanydescriptionintheconferenceprogram• FirstrightofrefusalonsamesponsorshipatfutureAIRSconferences
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Exhibitor Service KitTheofficialservicecontractorfortheconferenceisFreeman.Exhibitorservicekitscontainingorderformsandpricesforservices(Internet,electric,phone,etc.)willbeemailedafterprocessingofyourboothpayment.Servicesincludedrayage,storage,carpeting,furniture,signs,cleaning,electrical,andinstallationanddismantlingofexhibits(ifdesired).
Important Dates to Remember March19,2011–LastdaytoreceiveearlybirdexhibitfeesMarch31,2011–LastdaytoreceivediscountedboothrentalequipmentApril19,2011 –Lastdaytocancelboothspaceandreceivea50%refundApril22,2011 –SponsorshippaymentdeadlinetoreceivefullbenefitsApril22,2011 –100wordexhibitorlistingsduefortheconferenceprogramApril22,2011 –ConferenceprogramadvertisingspacedeadlineApril29,2011 –ConferenceprogramadvertisingmaterialdeadlineMay3,2011 –Discountedhotelroompricingdeadline
Exhibitor RegistrationEachexhibitingcompanymustnameoneindividualastheauthorizedon-siterepresentativeinchargeofitsexhibitandwhowillbetheprimaryinterfacewithAIRSanditsofficialservicecontractor.Allcompanyrepresentativesmustberegisteredandmustwearanofficialexhibitorbadge.Youwillreceiveyourregistrationformanddecorator’skitafterreceiptofyourboothpayment.Payingregistrantsshouldfaxtheregistrationformto888-411-3251orregisteronlinebygoingtowww.AIRS.org,clickon“Conference2011”andthenclickontheappropriatelink.
Hotel Information:Exhibitors(andattendees)areresponsibleformakingtheirroomreservationsdirectlywithTheHyattRegencyDearborn.Earlyreservationsareencouragedtoensuresleepingroomsatspeciallowrateof$124single/doubleoccupancy,plustax.ForreservationsattheHyattplease,call800-233-1234.ReservationsmustbemadebeforeMay3,2011toreceivethisspecialpricing.BesuretomentionyouarewithAIRStoreceivethesespecialdiscountedrates.
YourpatronageofthisofficialAIRShotelmakesitpossibleforAIRStosecurethespaceneededforthiseventatagreatlyreducedprice.
Hyatt Regency Dearborn600TownCenterDriveDearborn,Michigan48126313-593-1234www.dearbornhyatt.com
If you are planning on visiting Canadaremember to bring your passport!
Training & Conference Information
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Exhibit Space Application and Contract“AIRS I & R ; Building Bridges”
June 5-8, 2011 • Hyatt Regency Dearborn
SPACE APPLICATION AND CONTRACT
Company Name _______________________________________ Telephone __________________ Fax __________________
Contact Name ________________________________________ Title ____________________________________________
Address ________________________________________ City ________________________ State ______ Zip _____________
Person officially representing Exhibitor at this meeting: Name:____________________________ Title:_________________
E-mail ____________________________________________ Website ____________________________________________
Company contact to whom information should be sent (if different from above) and Address: ___________________________
____________________________________________________________________________________________________
Authorized Signature: ____________________________ Telephone: ____________ Date:______ Verification Code: _______
EXHIBIT SPACE PREFERENCE
1st Choice: Booth # ________________ 2nd Choice: Booth # ________________ 3rd Choice: Booth # ________________
List any exhibitor(s) you do not wish to be near: ______________________________________________________________
Company name should appear on all promotional materials as: __________________________________________________
PAYMENT INFORMATION
q Total Amount Enclosed: ________________ (Make check payable to AIRS)
q Enclosed is my artwork
q Credit Card Payment: q VISA q MasterCard q American Express Charge Amount $________________
For Account # ______________________________________________________________ Expiration Date _____________
Name on Card ___________________________________________ Signature _____________________________________
Billing Address ________________________________________________ City _________________ State ______ Zip _________
Early bird exhibit fees for commercial booths are $1300 per inside booth and $1450 per corner booth by March 19, 2011. Commercial booth fees increase to $1450 per inside booth and $1600 per corner booth after March 19, 2011. Early bird exhibit fees for non-profit booths are $800 per inside booth by March 19, 2011. Non-profit booth fees increase to $950 per inside booth after March 19, 2011. 10% discount on each additional booth. Payment is required in full when this contract is submitted. Cancellations received on or before April 19, 2011 will be refunded 50% of the exhibit fee. No refunds will be made after April 19, 2011.
Annual Training & Education Conference
Returncompletedformsto:AIRS 2011 Conference,11240WaplesMillRoad,Suite200,Fairfax,VA22030
Or fax completed forms with credit card information to:AIRS703-359-7562
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Returncompletedformsto:AIRS 2011 Conference,11240WaplesMillRoad,Suite200,Fairfax,VA22030
Or fax completed forms with credit card information to:AIRS703-359-7562
Conference Program Advertising Form “AIRS I&R; Building Bridges”
Your Advertisement Seen Daily by 500+ Conference Attendees!AdvertisingspaceisavailableintheAIRSConferenceprogramdistributedtoeveryattendee;thisusefulguidehighlightsexhibithallinforma-tionincludingexhibitorcompanydescriptionsandboothlocations.Thisprogramistheexclusiveresourceforeducationalsessions,speakersandroomassignments.Advertisingisnotlimitedtoexhibitors.
Reserve your space today!SpaceReservationCloses:April22,2011•AdMaterialDeadline:April29,2011
Conference Program Space Reservation Order Form
Please reserve the following ad space in the conference program:
SIzE/POSITION COMMERCIAL RATE NON-PROFIT RATE DIMENSIONS
q Full Page $350 $275 7” x 10”
q Inside Front Cover $450 7” x 10”
q Inside Back Cover $400 7” x 10”
q Outside Back Cover $450 7” x 10”
q Opposite Exhibit Hall Floor Plan $450 7” x 10”
q Opposite Program $450 7” x 10”
q Half Page $225 $175 7” x 4-3/4”
Ad Specifications:We accept the following ad materials: (Preferred – Mac-based electronic ads in the programs listed below.)
All electronic ads must accompany a laser proof: • High-Resolution PDF • Adobe Illustrator CS • Adobe Photoshop CS • Film (133 line screen, emulsion side down, right reading) with a laser proof. • Camera-ready print out (preferably from a photographic imagesetter, not a laser printer)
All ads are one color (PMS # 485). For full-page ads, please leave 1/8” on each side for the margins.
PREPAYMENT IS REquIRED TO RESERvE SPACE
q Payment by Check: Total Amount Enclosed: ________________ (Make check payable to AIRS)
q Enclosed is my artwork
q Credit Card Payment: q VISA q MasterCard q American Express Charge amount $________________
For Account # ____________________________________________________________ Expiration Date ___________
Name on Card ______________________________________ Signature _____________________________________
Company Name _______________________________________ Telephone __________________ Fax __________________
Contact Name ________________________________________ Title ____________________________________________
Address ________________________________________ City ________________________ State ______ Zip _____________
E-mail ____________________________________________ Website ________________________________________
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Sponsorship Order Form“AIRS I & R ; Building Bridges”
qYes! We want to show our support of AIRS with the following sponsorship(s):
q Registration Totebags $4,500
q Name Badge Lanyards $4,000
q Opening Reception $4,000
q Cyber Cafe $3,500
q Hotel Room Keys $3,000
q Opening Breakfast $2,200
q Monday Break $850
q Tuesday Break $850
q Inserts into Registration Totebags $250
Please refer to the exhibitor prospectus for specific sponsorship benefits.SPONSOR INFORMATION
Company Name _______________________________________ Telephone __________________ Fax ________________
Contact Name ________________________________________ Title ___________________________________________
Address ________________________________________ City ____________________ State ______ Zip _____________
E-mail ______________________________________________________________________________________________
Registration forms will be mailed with your confirmation.Full sponsorship payment must accompany this form.
PAYMENT INFORMATION
q Payment by Check: Total Amount Enclosed: ________________ (Make check payable to AIRS)
q Credit Card Payment: q VISA q MasterCard q American Express Charge amount $________________
For Account # ____________________________________________________________ Expiration Date ___________
Name on Card ______________________________________ Signature _____________________________________
This form must be received by AIRS no later than April 15, 2011, in order to receive full recognition at the 33rd I&R Annual Training Conference
Annual Training & Education Conference
Returncompletedformsto:AIRS 2011 Conference,11240WaplesMillRoad,Suite200,Fairfax,VA22030
Or fax completed forms with credit card information to:AIRS703-359-7562
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Mark YourCalendar for
AIRS 2012
May 20-23, 2012Location to be announcedat this year’s conference
Important ContactInformation
Exhibits and Sponsorship Information:
SharonR.Galler,CMP,Conference Director703-218-AIRS(2477)[email protected]
DanielleBurns,Conference Manager703-218-AIRS(2477)[email protected]
Speaker and Program Information:CliveJones250-642-0145
Conference Decorator:BobBaumgart
Freeman313-393-0250
Conference Committee Chairs:MaryDamsgaard
Vice President of Community Resources United Way of San Antonio and Bexar County
JoanPhelpsVice President Community Impact
United Way of Central Virginia
Expanded Sponsorship Program SponsorshipsareagreatwaytoshowyoursupportofAIRSandourindustry,whileenhancingyoursales,companyvisibilityandimage.AIRSsponsorshipsoffermoresponsorshipopportunities,moreexposuretoourattendees,andmoreoptionsdesignedtofitanybudget.Allsponsorshipswillreceivespecialacknowledgementbefore,duringandaftertheconference.Sponsorshipsarenotlimitedtoexhibitors.Showyoursupportandsignupforoneofthesegreatnewsponsorshipstoday!
If you are planning on visiting Canada
remember to bring your passport!
