Proposed Seminar Management System (SMS)

ProposedSeminarManagementSystemSMS

SeminarAdministrator

hotel_request

hotel_options

hotel_choice

instructor_request

no_instructor_available

instructor_reserved

request_for_eval

Email Sys

Selected Hotel

booking_requestbooking_confirmation

eval_request

class_roster

Accounts Payable

hotel_pmt_info

instructor_pmt_info

Instructor Info

* Transfer/Maintenance TBD

Attendeecompleted_eval

Attendee Info*

available_instrs

inst_scheduled

roster_sign-in

Instructor

dates_avail & updates

scheduled

final_roster

email_addr

SeminarRegistrationSystem

hotels Info*

inst_dates

hotel_reserved

no_hotel_avail

hotels_available

Print Vendor

seminar_notification

booking_denied

final_roster

scheduled seminar

Partial Draft Business RequirementsSeminar Management System

• The SMS will provide the ability for an administrator to request an instructor for a range of dates and a specific seminar with the option to select a specific instructor.

• Upon a request for a specific instructor for a range of dates and specific seminar, the SMS will schedule the requested instructor if available.

• If no specific instructor is requested, or if the requested instructor is not available, the SMS will schedule an available instructor.

• If no instructor is available for the range of dates and specified seminar, the SMS will report this to the administrator.

• The SMS will provide the ability for an administrator to request a seminar venue after providing a range of dates, capacity requirement, and other seminar services needed.

• Upon a request for a seminar venue, the SMS will book the Hyatt venue if available, and confirm the scheduling to the administrator and the instructor.

• If the Hyatt is not available, the SMS will offer a list of available venues from which the administrator can choose. Once a choice is made, the system will book the venue and confirm the scheduling to the administrator and the instructor.

• When the instructor submits the final roster, SMS will– Obtain attendees’ email addresses from Attendees Info data store– Send eval request to each attendee via email, providing a link in the email to the eval form– Send a notification to Accounts Payable to pay the instructor

ETC.