Proposed Changes to DOE Project Numbers
description
Transcript of Proposed Changes to DOE Project Numbers
Proposed Changesto
DOE Project Numbers
Len MyersNMMSS Operations
DOE/PSI
Topics
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Background NMMSS use of project numbers Second Tier Users Programs/Budgets and Materials Management NMMSS role Guidance Requirements NMMSS Project Information Final Thoughts
Background
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Historical Structure
5810-AF-J- 000
Char 1: First character of PRIS
Chars 2 -3: First 2 characters of B&R (Program Office)
Chars 4 – 10: Last 7 characters of B&R (Program, Subprogram ,etc.)
Problems were associated with all parts of the project number. - First character had lost meaning and not routinely updated
- Program office characters were not routinely updated
- Characters 2 - 10 did not map to B&Rs
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Project Reports• 5 reports• 25 locations (RISs) receive one or more of these reports• 28 individuals receive one or more of these reports
Financial Reports• 4 reports• 16 locations (RISs) receive one or more of the reports• 19 individuals receive one or more of the reports
Special Request Reports• Programmatic inquires• Oversight/Assessment inquires• External requests
How NMMSS Uses Project NumbersIn Reports
Second Tier Users
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These users rely on NMMSS generated reports and/or other data containing project numbers to meet customer needs
Nuclear Materials Inventory Assessment (NMIA) activities
Materials disposition activities Financial reporting activities Managers of DOE materials at commercial
(NRC licensed) facilities
Programs/Budgets and Materials Management
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Historically there was a well defined relationship via project numbers
Relationship strength is now program office/site dependent
Currently does not exist without major crosswalk effort
NMMSS Role
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Collect, validate, and verify data Produce and distribute reports Retain historical data/information Administer the database for the above
NMMSS Project Information
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574 unique active project numbers 438 are being used (i.e. have inventory values) 15 unique letters as first character in project numbers 37 unique values for characters 2 and 3 of project numbers, all but 1 in
B&R 52 programmatic RISs (PRIS) 15 unique letters as first character Union of project and PRIS first character sets but not identical sets
PRIS PRIS and Project Project
G,W A,C,D,F,H,J,K,L,N,P,Q,R,U E,M
April 21st Proposed Changes
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Update first character per Table 1-1 Second through seventh characters must be
from B&R• Second and third characters per Table 2-3
• Need to include second and third characters for R, V, and Z pseudo project numbers in Table 2-3
April 21st 1st Character ProposalTable 1-1 In Previous NA-58 Project Number Guidance
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May 10th 1st Character ProposalTable 2-1 Current NA-58 Project Number Guidance
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Table 2-3 Program Office Designations
Number of PRIS and Unique Projects
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Total
0
2
4
6
8
10
12
14
16
18
1 2 3 4 5 8 9 12 13 14 15 16 17 18 21 24 25 26 32 36 40 46 65
Total
Sum of Number of PRISs
Unique Projects
2nd Through 7th Versus B&R
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0
10
20
30
40
50
60
70
AA
AA
LAA
QA
AU
AA
WA
AX
BC
AA
CA
KC
BJ
CC
AC
CB
CW
CZ
AC
ZD
DZ
AD
ZC
FA
AF
BF
FB
HF
BI
FC
CF
ZE
FZ
FF
ZG
FZ
HF
ZK
GB
AG
BB
GB
CH
AA
HT
CH
YA
JAB
JBF
JSG
JXI
JZD
KA
ALA
ALA
ELA
WLA
ZLX
ALZ
ALZ
BN
AB
PA
AP
ZB
QA
AR
AA
UG
HW
PS
Sum of Doesn't Agree
Sum of Agrees
PRIS
Data
Number of Projects With Reported Inventory
0
5
10
15
20
25
30
35
40
45
AA
A
AL
A
AU
A
AW
A
AX
B
CA
A
CA
K
CB
J
CC
A
CW
A
CZ
A
CZ
D
DZ
A
DZ
C
FA
A
FB
F
FB
H
FB
I
FC
C
FZ
E
FZ
F
FZ
G
FZ
K
GB
A
GB
B
GB
C
HT
C
HY
A
JSG JX
I
JZD
KA
A
LA
A
LA
W
LA
Z
LZ
A
LZ
B
NA
B
OR
F
PA
A
QA
A
RA
A
UG
H
PRIS
Count
Final Thoughts
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Project number process has improved to meet new and emerging requirements
Project numbers continue to play a significant role in NMMSS reporting and materials management activities
Requirements and responsibilities are documented in the draft guidance
NMMSS will implement defined and documented requirements Any changes to NMMSS projects for FY 2011 should be
submitted by August 1, 2010 Need to update the Standard General Ledger Crosswalk
(Balance Sheet Codes, Standard General Ledger, and NMMSS Slotting Criteria)
Backup Slides
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Project Action Responsible Field Element NMMSS One to one Submits to NMMSS the old project
number and new project number. Rolls the old project number quantities to the new project number once the previous FY is reconciled and closed. Automatically deactivates the old project as of the end of the previous FY.
Many to one Submits to NMMSS the old project numbers and the new project number.
One to many Submits to NMMSS one to many mappings with any new project numbers identified. After NMMSS establishes any required new project numbers, submits to NMMSS project to project transactions to assign all materials from the old project to the new project numbers.
Opens new project numbers with assigned materials. Closes the old project number if requested and if no material remains in the old project. If the old project is not in the new project list all facilities making use of the old project must also assign materials from the old project to the new projects.
Backup Slides
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