Proposals and final editing tips
-
Upload
paul-smart -
Category
Documents
-
view
156 -
download
1
Transcript of Proposals and final editing tips
Proposals and final editing tips
Learning Objectives
Discuss proposals Develop the introduction Explain the background, problem, and purpose Discuss the proposal, your plan, and a schedule Consider staffing Develop a budget Request authorization Discuss editing your manuscript report
Writing Proposals
Examining the parts of a proposal Introduction: explain reasons for proposal, outline your
qualifications, capture the readers interest, detail the scope and limitations, if required, and outline the organization of material, if necessary.
Background, Problem, Purpose: identify the problem, discusses goals and purposes
Proposal, Plan, Schedule: discuss your plan for solving the problem, include a schedule of activities
Staffing: describe credentials and expertise of project leaders; include size and qualifications of support staff
Budget: itemize hours and costs carefully Authorization: remind reader of benefits, motivate action,
Introduction
Explain the reason for the proposal.
Develop a persuasive “hook”. Suggest excellent results, low cost, or exclusive resources. Identify a problem or name a key issue or benefit.
Background, Problem, Purpose Discuss the significance of the proposal and
its goals or purposes.
For unsolicited proposals, convince the reader that a problem exists.
For solicited proposals, show that you fully understand the problem and its ramifications
Proposal, Plan, Schedule
Present your plan for solving the problem.
Describe implementation and evaluation.
Outline a schedule showing dates.
Staffing
Explain the specific credentials and expertise of the key personnel for the project.
Show how your support staff and resources are superior to the competition.
Budget
Itemize costs carefully. Proposals are contracts.
Present a deadline for the bid figures.
Authorization
Ask for approval. Make it easy to reply.
Getting That Report Written
Manuscript Report
Manuscript Report
First Steps
Manuscript Report – First Steps End the research phase for the manuscript
report if you haven’t already done so.
Manuscript Report – First Steps Begin the first draft by putting your
Introduction, Body, Conclusions, and Recommendations all together in one document
Manuscript Report – First Steps Include your in-text citations wherever you
have quoted from an outside resource
Manuscript Report – First Steps Reference your visuals correctly
Introduce the visual Present the visual Explain the visual
Manuscript Report
Next Steps
Manuscript Report – Next Steps Continue with the Conclusions and
Recommendations (each of which is on its own page)
Manuscript Report – Next Steps Write the introduction, including purpose,
scope, significance, sources, and limitations
Manuscript Report – Next Steps Concentrate on this section of the report for a
while and do your revising, proofreading, and evaluating. This part of the manuscript report is roughly equivalent to the Informal Report with the addition of in-text citations.
Manuscript Report
Final Steps
Manuscript Report – Final Steps Write the rest of the ending parts (glossary,
bibliography, and appendices)
Manuscript Report – Final Steps Write the rest of the beginning parts (title
page, executive summary, table of contents, and list of illustrations)
Manuscript Report – Final Steps Proofread, proofread, proofread on a draft
printed copy before you print the final document
Manuscript Report – Final Steps Print 2 copies of the final report
Manuscript Report – Final Steps Assemble one copy carefully in an
appropriate cover
Manuscript Report – Final Steps Write your letter of transmittal and paperclip it
to the front cover of the report
Manuscript Report – Final Steps Insert the report into an appropriate-sized
envelop ready for delivery to the reader
Homework
Write a proposal regarding your Informal Report Complete your manuscript report Revise, proofread, and evaluate manuscript
report Work on your final presentation
Quote of the Day
Pay attention to the small things – the kite flies because of its tail.
Hawaiian Proverb