Proposals.

ProposalsProf: Iftikhar Ahmad 0300-4466062

Proposals are projections on any specific account which offer structured persuasion for internal or external audience. They are special category of reports that combine information delivery and persuasive communication.

NOTE: Formal proposals must be produced with a high degree of excellence and professionalism.


Proposals are written in three steps to remain focused and comprehensive.

PLAN

Analyze the situation

Gather Information

Select the right medium

Organize the information

WRITE

Adapt to your

audience (remaining

sensitive to the audience needs, build strong relationships with them and help control your style and needs.

Compose the message

COMPLETE

Revise the message

produce the message

Proof read the message

Distribute the message


Types of proposals• InternalRequest decisions from managers within the organization(funding proposals, general project proposal)

• External ProposalsRequest decision from the parties outside the organization (invest proposals, grant proposals, sales proposals)


COMPONENTS OF A FORMAL proposalIn the prefatory part of a proposal we may copy of the RFP, the synopsis of the executive summary,and a letter of transmittal.

REQUEST FOR PROPOSAL (RFP)RFP is just like a informational proposal.Instruction in RFP must be followed in details to ensure the methodical processing of the requesting organizations, this makes your proposals more persuasive and convincing. If RFP hasn’t been issued then a letter of inquiry is demanded, if accepted then invited to submit a proposal.


REQUEST FOR PROPOSAL (RFP)RFP’s contents vary from industry to industry, but all RFPs should include some combination of the following:• Company background• Project description• Requirements• Decision critaria• Proposal requirement• Submission and contact information


Notice Inviting TenderSealed tenders are invited from interested contractors/manufacturers & suppliers for the

current financial year 2009-10 for the following items and supplies

S.No Description of items/supplies Tender fee (in rupees) non-refundables

Earnest money

1 Construction of water storage reservoir

Rs: 2000 5%

The documents containing detailed specification of iems/supplies can be obtained at (address) from date to date during office hours on payment of tender fee shown in shape of pay order/demand draft in the name of (organization)

TERMS & CONDITIONS1. Last date of opening by and decided by committee2. Earnest money must be shown as-------3. The org has the right to reject------4. Incomplet------5. In case of holiday-----

Address


Tender NoticeRise School of Accountancy, one of the rapidly growing quality institution proving national and international certifications in the field of Accountancy and finance requires proposals from well known and established IT firms or distributors to install 100 P4 computers along with other accessories at Gulberg Campus, Lahore.Proposals must reach to Director purchase before 5th of this month along with 2000 bank draft (non-refundable). The documents containing detailed specification of iems/supplies can be obtained at Gulberg campus from

1 June to 3 June, 2010 during office hours on payment of tender fee shown in shape of pay order/demand draft in the name of (organization)

TERMS & CONDITIONS1. Committee will decide the final selection of the suppliers based on the best purchase

mix (quality, quantity, delivery and price)2. The org has the right to reject any application if it doesn't fulfill the criteria or

incomplete.3. A company having direct distribution rights of DELL, Microsoft, and Apple computer

should submit a copy of authorization letter from the main body.


Synopsis or Executive summaryIt is convenient when your proposal is quite long, it is less important in formal proposal. If proposal is unsolicited , your transmittal letter has made synopsis.


Letter of Transmittal It depends on solicited or unsolicited proposal In the solicited proposal is quite long, it is less important in formal proposal. If proposal is , your transmittal letter has made synopsis.


COMPONENTS OF A FORMAL REPORTIn the prefatory part of a proposal we may attach a copy of the RFP, the synopsis of the executive summary,and a letter of transmittal.

Prefatory Parts•Cover• Title fly• Title Page• Request for Proposal• Letter of transmittal• table of contents• List of illustrations• Synopsis or Executive summary


COMPONENTS OF A FORMAL REPORT

Prefatory PartsText Part• Introduction•body•Summary


COMPONENTS OF A FORMAL REPORT

Prefatory PartsText PartSupplementary Parts• Appendixes

To: Director Finance Ref: trg/int/234-acct-4

From: Mmanager Accounts Date: 4 march, 2005

Subject: Proposal for training & Development

Over the past few years globalization and stunning diversity in professional culture has put the human resource in a hot

contest to adapt and meet new challenges of this global development and competition. The modern concept of excellence

bases on learning organization and has shifted from system’s orientation to individuals capabilities and skills.

Our department is dealing in finance and needs highly professional and skilled people to contribute to the effective working

of the organization. We had a comprehensive training and development programs that is not in practice now, although the

need is more grave at present. I request a company funded qualification enhancement program for employees who have

served a minimum of two years with the company and are gtrade 3 and above. the proposed progme Is attached for your

prusal.

I think we can improve not only the motivational level but also the efficiency of our organization.

Abdur Rehman

Finance Manager

Encl: Proposal

To: Director Finance Ref: trg/int/234-acct-4

From: Mmanager Accounts Date: 4 march, 2005

Subject: Proposal for training & Development

Finance Department needs highly qualified professionals and skilled

people to contribute to the effective working of the organization. We had

a comprehensive training and development programs that is not in

practice now, although the need is more grave at present. I request a

company funded qualification enhancement program for employees who

have served a minimum of two years with the company and are grade 3

and above. the proposed progme Is attached for your prusal.

I think we can improve not only the motivational level but also the

efficiency of our organization.

Proposal for training & Development

S.No Program Duration App . Cost

Source

Balance sheet

Audit ManagementInventory Management

27 January, 2009

Mr. xxxxx

Hi-TECH

Lahore

Dear Sir,

Proposal for TH Training Program

This refers to our meeting with Mr. ……………………..Hi-Tech, Pakistan with its

diversified products and services.

We further understand that Hi-TECH believes in developing its human resource that is

imbued with essence of deep responsibility and willingness to serve its clients efficiently

and effectively. To achieve this tall task the Hi-TECH conducts regular in house human

resource development courses for its staff, but to remain innovative in its value added

services and maintain a competitive edge in electronics sector wish to out-source certain

development programs to some well-reputed training institution.

Yalent Hunter is interested to collaborate with Hi-TECH in providing these Human

Resource Development courses for the training of its staff in both general management

and technical areas.

Talent Hunter (TH)

Talent Hunter (TH) is focused on meeting the ever-expanding continuing education needs of

professionals in all industries and professions. Our sole mission is to provide the results

producing training you need, when and where you need it and at a price that is cost effective

for you and your organization.

We offers a comprehensive selection of seminars and conferences in various disciplines

including management and supervision, leadership, communication, time and project

management, customer services, human resources; writing, team building, interpersonal

skills and many more! It also offers many industry specific programs. A list of courses

relating to financial sector is enclosed as appendix A.

Training Methodology

All our training programs are conducted using the participative learning approach. During

the lectures the participants are encouraged to involve in the discussion, ask questions and

make comments by relating the contents of the lectures to practical fieldwork. Multimedia

projector and other modern teaching aids are used to make the lectures more efficient and

effective. To maintain and develop interest of the participants, they are also provided with

the short exercises and case studies.

Study Material

All presentations’ slides and study material are provided to participants for taking notes

during the classes and for future reference.

Instructional Team

The teaching team is always led by a program specialist under the supervision of Mr.

Iftikhar Ahmad, CEO Dynamique Consultants

Charges

The fee is normally charged on the basis of number of participants in the course with a

maximum ceiling. ……………………………………………..

We are sure that our collaboration will enhance your staff professional portfolio to help

compete in market with difference.

We look forward to receiving your response to our proposal; however, should you need any

further discussion or clarification on any matter concerning your training need or courses’

structure, please ask for the same without any hesitation.

Best regards

XY

Encl: Appendix A

Proposals.

Documents

Transcript of Proposals.