8/19/2019 Proposal on Improvement on Flow of Payment Process

http://slidepdf.com/reader/full/proposal-on-improvement-on-flow-of-payment-process 1/6

Proposal on Improvement on Flow of Payment Process

1. ObjectiveTo smooth the flow of payment process with aim to improve efficiency and reduce

redundancy.

2.Problem Statement

(a) urrently itiban! chec! list is been printed out daily to confirm on the status of

 payment document to avoid omission" however substantial amount of time and paperused for this process.

(b) Some supplier receive payment as early as #2# supplier althou$h didn%t si$n up #2#

while some supplier receive payment late althou$h si$n up #2#.

(c) Sometimes mana$er is busy and unable to authori&e payment which re'uired to

 perform second time payment arran$ement which is redundant in process.

. ecommendation

Solution for Problem (a)*(1) itiban! chec! list would print out less fre'uent in a wee! to reduce redundancy.

Phase 1* itiban! chec! list print out once for every three wor!in$ days with anticipation

2 months to evaluate the process.Phase 2* itiban! chec! list would print out once for every five wor!in$ days if the result

in phase 1 is satisfied

Solution for Problem (b)*+alue date will be set for all PO payment process" 2 days will be set to improve the

consistency in payment release date.,ay 1* -sually is 1th/10th  (around /0 wor!in$ days after 1th) #2# payment oroverdue payment for PO

,ay 2* -sually is 22nd  /23th (around /0 wor!in$ days after ,ay 1) 4on/#2# payment

or #2# payment which process late due to remedy action for postin$ problem5error orlate statement been received.

Other value date as upload date* P" ,iscount payment" ur$ent or lon$ overdue payment.

Solution for Problem (c)*6very mana$er will be $iven 2 days to si$n on the payment for routine PO payment (blue

cover* #2# and 4on/#2#) so that mana$er could schedule their wor!in$ time better.

P" discount or ur$ent payment (red cover) will arran$e daily as usual.

Procedure*

1st  Principle *#y 1st day 12.pm routine PO payment (blue cover) will $iven to mana$er"2nd day no routine PO payment will $ive to same mana$er" rd day 1am will collect bac!

the 1st day payment from mana$er. 7owever" P" discount or ur$ent payment (red cover)

may $ive to same mana$er on 2nd day.

8/19/2019 Proposal on Improvement on Flow of Payment Process

http://slidepdf.com/reader/full/proposal-on-improvement-on-flow-of-payment-process 2/6

2nd Principle* outine PO payment (blue cover) will only $ive to mana$er based in

8isma 9entin$. P" discount or ur$ent payment (red cover) can $ive to all mana$ers.

Option 1 * (:i;ed day for mana$ers to PO payment only)*Based on wisma

genting (Manager)1st day 2nd day rd day 3th day

hee siew

outine PO payment (blue

cover)

outine PO payment

(blue cover)

e Pei

outine PO

 payment (blue

cover)

outine PO

 payment

(blue cover)

<ei =ean

outine PO

 payment (blue

cover)

outine PO

 payment

(blue cover)

Set >en

outine PO

 payment (blue

cover)

outine PO

 payment

(blue cover)

Pooi hin

outine PO payment (blue

cover)

outine PO payment

(blue cover)

Pei 4i

outine PO

 payment (blue

cover)

Shan ?in$

outine PO

 payment

(blue cover)

P" discount or ur$ent payment (red cover)@ will arran$e to all mana$ers daily includin$

mana$ers based in 97 .

An case mana$er on leave"<ana$er 1* hee siew

<ana$er 2* epei

<ana$er *<ei =ean<ana$er 3* Steven

<ana$er * Pooi hin

<ana$er B* Pei 4i

<ana$er 0* Shan ?in$(6;ample mana$er 2 on leave on th and Bth day " while mana$er 3 on leave on Bth and 0th 

day)

8/19/2019 Proposal on Improvement on Flow of Payment Process

http://slidepdf.com/reader/full/proposal-on-improvement-on-flow-of-payment-process 3/6

Option 1 (a) with no replacement basis*

Based on wisma

genting

(Manager)

th day Bth day 0th day Cth day

hee siew

outine PO

 payment (bluecover)

outine PO

 payment(blue cover)

e Pei

On leave On leave outine PO

 payment(blue cover)

<ei =ean

outine PO

 payment (bluecover)

outine PO

 payment(blue cover)

Set >en

outine PO payment (blue

cover)

outine PO payment

(blue cover)

Pooi hin

On leave On leave outine PO payment

(blue cover)

Pei 4i

outine PO

 payment (blue

cover)

Shan ?in$

outine PO

 payment(blue cover)

<ana$er on leave will have no replacement basis" DP division will schedule the payment

internally.

Option 1 (b) with 1st principle basis*

Based on wisma

genting

(Manager)

th day Bth day 0th day Cth day

hee siew

outine PO

 payment (blue

cover)

outine PO

 payment

(blue cover)

e Pei

On leave On leave outine PO

 payment(blue cover)

<ei =ean

outine PO

 payment (bluecover)

outine PO

 payment(blue cover)

Set >en

outine PO payment (blue

cover)

outine PO payment

(blue cover)

8/19/2019 Proposal on Improvement on Flow of Payment Process

http://slidepdf.com/reader/full/proposal-on-improvement-on-flow-of-payment-process 4/6

8/19/2019 Proposal on Improvement on Flow of Payment Process

http://slidepdf.com/reader/full/proposal-on-improvement-on-flow-of-payment-process 5/6

<ana$ers based in 97 (2) EP" discount or ur$ent payment (red cover)@*

<ei 8an

<ei Fhen$

An case mana$er on leave"

<ana$er 1* hee siew<ana$er 2* epei

<ana$er *<ei =ean

<ana$er 3* Steven<ana$er * Pooi hin

<ana$er B* Pei 4i

<ana$er 0* Shan ?in$

(6;ample mana$er 2 on leave on th and Bth day " while mana$er 3 on leave on Bth and 0th day)

Option 2 (a) with no replacement basis*

Based on wismagenting

(Manager)

th

 day B

th

 day 0

th

 day C

th

 day

hee siew

outine PO payment (blue

cover)

P" discount orur$ent payment

(red cover)

outine PO payment

(blue cover)

P" discountor ur$ent

 payment (red

cover)

e Pei

On leave On leave outine PO

 payment

(blue cover)

P" discount

or ur$ent

 payment (redcover)

<ei =ean

outine PO payment (blue

cover)

P" discount orur$ent payment

(red cover)

P" discountor ur$ent

 payment (red

cover)

outine PO payment

(blue cover)

Set >en

P" discount or

ur$ent payment

(red cover)

outine PO

 payment (blue

cover)

P" discount

or ur$ent

 payment (redcover)

outine PO

 payment

(blue cover)

Pooi hin

P" discount orur$ent payment

(red cover)

On leave On leave outine PO payment

(blue cover)

Pei 4i

P" discount orur$ent payment

(red cover)

outine PO payment (blue

cover)

P" discountor ur$ent

 payment (red

cover)

P" discountor ur$ent

 payment (red

cover)

Shan ?in$

P" discount or

ur$ent payment(red cover)

P" discount or

ur$ent payment(red cover)

outine PO

 payment(blue cover)

P" discount

or ur$ent payment (red

cover)

8/19/2019 Proposal on Improvement on Flow of Payment Process

http://slidepdf.com/reader/full/proposal-on-improvement-on-flow-of-payment-process 6/6

<ana$er on leave will have no replacement basis" DP division will schedule the payment

internally.

Option 2 (b) with 1

st

 principle basis*Based on wisma

genting

(Manager)

th day Bth day 0th day Cth day

hee siew

outine PO

 payment (blue

cover)

outine PO

 payment

(blue cover)

e Pei

On leave On leave outine PO

 payment

(blue cover)

<ei =ean

outine PO

 payment (bluecover)

outine PO

 payment(blue cover)

Set >en

outine PO payment (blue

cover)

outine PO payment

(blue cover)

Pooi hin

On leave On leave outine PO payment

(blue cover)

Pei 4i

outine PO

 payment (blue

cover)

Shan ?in$

outine PO payment (bluecover)

outine PO payment(blue cover)

Conclusion:

We believed that the payment process could improve signifcantly throughcollaboration and cooperation o all managers and stakeholders. Thepayment process will improve continuously to ulfll changing marketenvironment.